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HomeMy WebLinkAbout2002-01-08 Council Meeting Agenda and ReportsCorporation of the District of Maple Ridge COUNCIL MEETING A GENDA January 8, 2002 7:00p.m. Council Chamber MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. Note: This Agenda is also posted on the Municipal Web Site at www.inapleridge.org 100 CALL TO ORDER 200 OPENING PRA YERS Pastor Em Brake 300 PRESENTATIONS AT THE REQUEST OF COUNCIL 400 ADOPTION OF MINUTES 401 Minutes of the Regular Council Meeting of December 11, 2001 and the Special Council Meeting of December 17, 2001 402 Minutes of the Public Hearing of December 11,2001 403 Minutes of the Development Agreements Committee Meeting of December 6, 10, 11, 13, and 17, 2001. 500 DELEGATIONS 501 Christmas Hamper Society, Tom Cameron and Lorraine Bates - - Page 1 Corporation of the District of Maple Ridge CUNCIL MEETING A GENDA January 8, 2002 7:00p.m. Council Chamber MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. Note: This Agenda is also posted on the Municipal Web Site at www.maileridge.org 100 CALL TO ORDER 200 OPENING PRA YERS Pastor Em Brake 300 PRESENTATIONS AT THE REQUEST OF COUNCIL 400 ADOPTION OF MINUTES 401 Minutes of the Regular Council Meeting of December 11, 2001 and the Special Council Meeting of December 17, 2001 402 Minutes of the Public Hearing of December 11, 2001 403 Minutes of the Development Agreements Committee Meeting of December 6, 10, 11, 13, and 17, 2001. 500 DELEGATIONS 501 Christmas Hamper Society, Tom Cameron and Lorraine Bates Page 1 Council Meeting Agenda January 8, 2002 Council Chamber Page 2 of4 600 UNFINISHED BUSINESS 601 DVP/42/01, 22284 Lougheed Highway, Chevron (an application to waive the requirement for off-site improvements on North Avenue) 700 CORRESPONDENCE Request for Resolution 701 David Anderson, P.C., M.P., Minister of the Environment Letter from the Honourable David Anderson commenting on the steps taken to defend the interests of Canada's softwood lumber industry. 800 BY-LAWS 801 Maple Ridge Emergency Program Amending By-law No. 5996-2001 final reading (to change the Emergency Program operating procedures) COMMITTEE REPORTS AND RECOMMENDATIONS 900 COMMITTEE OF THE WHOLE 901 Minutes - December 17, 2001 The following issues were considered at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for Municipal Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 12:30 p.m. on the Monday the week prior to this meeting. The Committee concurred with the staff recommendations unless otherwise noted below. 902 Water Service Bylaw Staff report dated December 5, 2001 recommending that Maple Ridge Water - --- &rvicByldw-Nu6O02200-1-be-given-three-readings. Council Meeting Agenda .7 January 8, 2002 Council Chamber Page.3 of 4 Financial and Corporate Services (including Fire and Police) 931 Exchange of Surplus Equipment for Access to the Fire and Safety Training Center Staff report dated December 3, 2001 submitting information on the exchange of Pumper 2-2 for access to the Training Center for four years. 932 Expense Policy for Employees and Other Authorized Persons Staff report dated November 27, 2001 recommending that the subject policy be adopted. Community Development and Recreation Service - Nil Other Committee Issues - Nil Correspondence - Nil 1000 STAFF REPORTS 1001 Hospital Based Program for Treatment to Addicts Report dated December 13, 2001 from the Social Planning Advisory Committee advising that further research is required before the Committee can prepare a report for Council on Mr. Chalifour's presentation. 1002 Customer Comment Cards Staff report dated January 2, 2002 submitting information on the Customer Comment Card program. 1003 Contract No. E02-206-004: 206 Street (Lougheed Highway-i 19 Ave.) Staff report dated December 21, 2001 recommending that the subject road works contract be awarded to Jack Cewe Ltd. Council Meeting Agenda January 8, 2002 Council Chamber Page 4 of4 1098 MAYOR'S REPORT 1099 COUNCILLORS' REPORTS 1100 OTHER MA TTERS DEEMED EXPEDIENT 1200 NOTICES OF MOTION 1300 ADJOURNMENT 1400 QUESTIONS FROM THE PUBLIC QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to seek clarification about an item on the agenda, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. If a member of the public has a concern related to a Municipal staff member, it should be brought to the attention of the Mayor andlor Chief Administrative Officer in a private meeting. The decision to televise the Question Period is subject to review. Each person will be permitted 2 minutes only to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). The total Question Period is limited to 15 minutes. If a question cannot be answered, it will be responded to at a later date at a subsequent Council Meeting. Other opportunities to address Council may be available through the office of the Municipal Clerk who can be contacted at (604) 463-5221. CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITFEE MINUTES December 6, 2001 Mayor's Office PRESENT: Mayor Al Hogarth Chairman R. Robertson, Chief Administrative Officer Member K. Kirk, Recording Secretary 1. SD/8/OO LEGAL: Lot 1, LMP 47584 and Lot 43, Plan 66891, Except Plan LMP50153 and a Portion of Lot B, Plan 4962, Except Plan 8389 and LMP50153; All of Section 28, Township 12, New Westminster District LOCATION: 235th Street - Larch Avenue OWNER: Landmark Enterprises Ltd. & Bertsam Developments Inc. REQUIRED AGREEMENTS Release of Covenant BP238750 (SFD-Lots 1-8, LMP47584) Release of Covenant BP238750 (Lots I -7;Plan LMP5057 1) Release of Statutory R-O-W Covenant BP238758 Partial Release of BR147130 (No Build-Lot B) Partial Release of Statutory R-O-W BR139 196 (Municipal Services) &BR 139 198 (Public Access) Lot 10 Partial Discharge of BR139200(Comp Plan of Development) Partial Discharge of BR139194 (Rezoning Dev Agmt) Statutory Right of Way (Storm Water Mgmt-Lot 4) Statutory Right of Way (Pedestrian & Vehicular Acc-Lot 9) Statutory Right of Way (Services-Lot 9) Exterior Design Control-Lot 10 Exterior Design Control-Lots 1-9 Geotechnical-Lots 1-9 Geotechnical-Lot 10 Subdivision Maintenance Agreement THAT THE MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO SD-8.100. CARRIED Robertson, Chief Administrative Officer Member -- - £/Q3 LMP 46668 PARK 8 SUBJECT PROPERTIES LMP 46668 Rem 3 PARK P3007 \ 8 13400 13395 6 \ 13385 7 i!2P__..J Rem2 13380 I P3007 I 13375 5 Rem3 6 13365 , 4 ()I -j LMP35466 il 13355 3 j / 4 /13345 3 / 13340 I / 1 i '2s - I I- C/) PARK CID c..J LMP 50153 PARK P66891 RP18O4A 1' RP15218 I33AVE Rem43 C/) A Rem. Pc1C Cq LARQ-1 AVE The Corporation of the District of Maple Ridge 53 present status of the information shown on makes no guarantee regarding the accuracy or C.) -:1 C4 P 13167 A= oF 7T Landmark Enterprises Ltd. A ØR MTRICTOF _ Th PLANMNG DEPARTMENT SCALE: 1:2,500 KEY MAP DATE: Dec 62001 FILE: SD-08-00 BY: RS CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMIrFEE MINUTES December 10, 2001 Mayor's Office PRESENT: Acting Mayor Candace Gordon Chairman R. Robertson, Chief Administrative Officer Member K. Kirk, Recording Secretary 1. GILL, HARDEEP & 517121 BC LTD. LEGAL: Lots 273 & 217, District Lots 279 & 281, Group 1, Plan 114, NWD LOCATION: 20235 & 20250 Ditton Street OWNER: Hardeep Gill & 517121 B.C. Ltd. REQUIRED AGREEMENTS: Restrictive Covenant- Floodplain THAT THE MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO HARDEEP GILL & 517121 B.C. LTD. CARRIED CJv\chco Q, z -, Acting Mayor Candace Gordon R. Robertson, Chief Administrative Officer Chairman Member \2c. \ 1p .12 its Ac TO PARK PcI. A - R S AL BOUNDARY ACCO1OING--- - — TO PLAN 114 'I rO CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES December 11, 2001 Mayor's Office PRESENT: Acting Mayor Candace Gordon Chairman R. Robertson, Chief Administrative Officer Member 1. SD-4-99 LEGAL: LOCATION: OWNER: K. Kirk, Recording Secretary Lot 6, Plan LMP46247, Section 28, Township 12, NWD 23933 133 Avenue Granite Point Homes & Design Ltd. REQUIRED AGREEMENTS: Watercourse Preservation Agreement THAT THE ACTING MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO SD-4-99. CARRIED CbJraCQC6Y1 ________ Acting Mayor Candace Gordon R. Robertson, Chief Administrative Officer Chairman Member 5 LMP 35466 PARK 10 LMP 35466 13384 63 Co 13380 62 Co I rvp 13388 65 13374 61 13371 13368 LMP 35466 13365 60 -J 66 13361 67 59 13 LMP 34771 6 68 3 58 69, 70 ' 57 5 71 "e 56, 72' 55 '9 LEYCRES P4 54 (N o (N (N (N (N - (N " C., C.) 52 51 45 46 47 48 49 50 36'ko MP 35466 PARK 7 34 24 2527 32 P 35466 28 2 40 42 ' 41 133 AVE 43 LM 5466 P 70251 P2637 Rem B 1 The Corporation of the Distri of Maple Ridge I Rem 14 makes no guarantee regarding the accuracy or present status of the information shown on -.-..--- this map. N TT M€ Lot 6, LMP46247 _L CPQRATIONF D LAKE THE DISTRICTOF MAPLE RIDGE MAPLE RIDGE Incoomted 12, September, 1874 PNNING DEPARTMENT SCALE: 1:2,500 _____ DATE: Dec 10 2001 FILE: SD-4-99 BY: RS CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES December 13, 2001 Mayor's Office PRESENT: Acting Mayor Candace Gordon Chairman R. Robertson, Chief Administrative Officer Member K. Kirk, Recording Secretary 1. 5D154/01 LEGAL: Rem Lot 2, Plan LMP35466, Section 28, Township 12, N LOCATION: Rock Ridge Drive East of 236th Street OWNER: Atlantic Pacific Land Corporation REQUIRED AGREEMENTS: Restrictive Covenants - Exterior Design Control (Lots 1- 23), No Build (Lot 18), School Site Payment (Lot 2), Statutory Right of Way (Services-Lots 1-14), Statutory Right of Way (Pedestrian Access-Lot 2) Discharge of Covenants - BP90224 & BP90225 (Lots 1-23), BP71069 & BP71070 (Lots 1-23), BP71067 & BP71068 (Lots 1-23), BP90226 & BP90227 (Lot 2) THAT THE ACTING MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO SD-54.01. CARRIE Acting Mayor Candace Gordon R. Robertson, Chief Administrative Officr Chairman Member Rem 2 LMP 35466 113346 ' 19., 13336 -i 13332 13 MCCAULEY 14 0 N N - CD 13322' 15 13318 44 45 4 Cl) 16 3 LM 13314 N- 17 Cr) 13310 04 18 — 21 13306 fl~3 CO ' 20 Z RP 1804A 133 AVE Rem. Pd. C 8 1 7 I 6 A1 A, %14 1 4 --J - P1542 21 13245 B The Corporation of the Distnct of Maple Ridge 39 P 47603 makes no guarantee regarding the accuracy or present status of the information shown on this map. N OISTRICT OF j _____ Atlantic Pacific Land Corporation ORPORINOF LAICE OSTRTO L.4G I 1 DflCE MAPLE RIDGE TWORNNILL L€V RA IVI/AD-I I • Incorporated 12, September, 1874 PLANNING DEPARTMENT SCALE: 1:2,500 KEY MAP _____ DATE: Dec 13 2001 FILE: SD-501 BY: RS CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITFEE MINUTES December 17, 2001 Mayor's Office PRESENT: Mayor Al Hogarth Chairman R. Robertson, Chief Administrative Officer Member K. Kirk, Recording Secretary 1. SD/54/01 LEGAL: Rem Lot 2, Plan LMP35466, Section 28, Township 12, NWD LOCATION: Rock Ridge Drive East of 236th Street OWNER: Atlantic Pacific Land Corporation REQUIRED AGREEMENTS: Subdivision Servicing Agreement THAT THE MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO SD-54-01. CA ,ayor 6I R. Robertson, Chief Administrative Officer Chairman Member 23654 26 28 /// fr~\.N 13 5Z 7j ;o c'l8,5g 5:6 14 13:1 17 :: 30 12 ___j5 16 16 Re 2 C ?11 13 ii 133o17 14 2 18 10 15 CD-I — a 13343 ' 13346 LMP 3546 9 -I b 13339 13336 8' 13333 12 13332 13 RS-3 6 13329 11 MC AULE 13325 10 J '14 Co coii CO0 13322 2 15"' 231 13317 13318 0. 44 45 SUBJECT PROPERTY 3 3741 8 13313 16 13314 ILMI I 2 7 17 23743 1 13309 6 14310 18 21 C-5 13305 13306 I I 23745 5 19 I I 23747 3 13301 _______ 20 S-Ib la P237 8 7 6 RP 1804A Rem. Pd. C U, c..1 13245 39 N I 9_J V [~~DISTRICT oe LAS DL S V SCALE: 1:2,500 KEY MAP 133 AVE 21 The Corporation of the District of Maple Ridge B makes no guarantee regarding the accuracy or present status of the information shown on P 47603 this map.I i Atlantic Pacific Land Corporation ThORNS ILL CORPORATION 0 MAPLE RIDGE ncoporated 12, September, 1874 PLANNING DEPARTMENT DATE: Dec 17 2001 FILE: SD-054-01 BY: RS Corporation of the District of Maple Ridge 11995 Haney Place, Maple Ridge, B.C. V2X 6A9 Telephone: (604) 463-5221 Fax: (604) 467-7329 IN4A..PLE RIDGE E-mail: enquiries@mapleridge.org rated 12 Septnber, 1874 www.mapleridge.org December 12, 2001 File No: 3090-20IDVP/42/01 Dear Sir/Madam: PLEASE TAKE NOTE that the Municipal Council will be considering a Development Variance Permit at the regular meeting to be held on Tuesday, January 8, 2002 at 7:00 p.m. in the Council Chamber. Municipal Hall, 11995 Haney Place, Maple Ridge. The particulars of the Development Variance Permit are as follows: APPLICATION NO.:. DVP/42/01 LEGAL: Lot I of Parcel "D", District Lot 398, Group 1, Plan 9388, NWD LOCATION: 22284 Lougheed Highway CURRENT ZONING: CS-2 (Service Station Commercial) & C-3 (Town Centre Commercial) PURPOSE: The applicant is requesting waiver of the off-site servicing requirement on the North Avenue frontage prior to the proposed construction of a quick- serve" restaurant and drive-through and a convenience store at the Chevron site. AND FURTHER TAKE NOTICE that a copy of the Development Variance Permit and the Planning Department report dated November 22, 2001 relative to this application will be available for inspection at the Municipal Hall, Planning Department counter during office hours, 8:00 a.m. to 5:00 p.m. from December 12, 2001 to January 8, 2002. ALL PERSONS who deem themselves affected hereby shall be afforded an opportunity to make their comments known to Municipal Council by making a written submission to the attention of the Municipal Clerk by 5:00 p.m., Tuesday, January 8, 2002. Yours truly, r,P.Et Municipal Clerk /kk Att. cc: Confidential Secretary (4,OI "Promoting a Safe and Livable Community for our Present and Future Citizens" 40, 100% Mecyc$ed Paper 119 AVE SELKIRK AVE I J: I b4j ° 19 17 18 csJ 68 11901 16— CNI 69 c..J CsJ CsJ 242 P 62478 Cl) c..J c'J 11841 C'J A tII I4NE 1 II29J3OI31 1611 P8O8j ... S OF SELKLRK 32 P 25783 LOIJGHEED HWY te Rem I4 35_ _33 CL 45 1 161552 P 61550 30 1 31 32 •1 1 U, ID U U, J U) c.'J P- - P- - c'J DHWY C,) U) I CU 5 4 P68759 ED R 41 em J LIJ 42 43 44 45 P9218 194 \ 195 59 ' ,1 96 p197 204 205 206 , 022o37 - O(\2os 20 I ' Q5\ 210 119 AVE - cf) rJI cl B1 I cy 111868 /76 6306 ' i P- 4 ,j 5 6 - -. B 1188 Rem 9 (P 6308) I 1'P89 Rem 10 I 16 15 14j 118€ A 1186.3/65 I I C1 I) -1 C,Ij r -I -I 1), r,I ID r I P- P-1 P-t P-1 P--I P-- P- I 118 SELKIRK AVE I.— U) CJ Cl) I(P2899) B A' fl916 - LRP cm P11 PU 9-PO4 Pd LOD HWY 2899 EP11O4O Rem I4 cI femRe414 9 50 4 OFL fw% 157 98 99 P2: '.4 °1° NORTH AVE 'iiaN Cl) NORT1±AV 51411 1 47 48 49 50 105 P155 117AVE 117AVE Rerr C. Rem1 PU C\J'. P11 19 31 30 29I28I 27 26 25 I'd C)C'd 1 " 22 P- 1 21 P 20 1171 11697 P155 ii P55 P155 18 Rem 5 1tES RRem 11695 9 10 11 12 _/ 1J 14 A 16 17 P155 P11 PU 11683 CJ , 'I RP53523 _____ P1152 STANNEAVE N R Rem C - c P11 '.' ('U P- P- Rem f Cy _P- P- P11 P-P- 17 C'J11654 22 21 / g 18 166 11671 B P 15 ,. LMP 17221 PcI. 1 I- U) C,) C%J cJ C') PcSlPcI.D 2S 2 27 28 29 11 RP61574 P2899) P289 30 24 1 P- _ 21 A P 41 cm 42 43 P 39631 (Ui P 155 S3814 101 — rL_ re,oc I SUBJECT PROPERTY -- CQRPORATEONOF THE DISTRCTOF MAPLE RIDGE MAPLE RIDGE Irco,ora 12. SepIsmoer, 1874 PLANNING DEPARTMENT SCALE: 1:2,500 KEYMAP DATE: Nov22 2001 FILE: D"/f42-01 BY: TM Minister of the Environment Ministre de I'Environnement Ottawa, Canada Ki A 0H3 Ack.Soni dFax D MntI 0 EmaIl U Copiu** to: to M 8. C EJ File tWC 3 ''T IN (-' ''': DEC 17 2001 Mayor Al Hogarth District of Maple Ridge 11995 Haney Place Maple Ridge, British Columbia V2X 6A9 Future Agenda iternJ..1_- 0 Stuff to Prepare Report_ i Staff toFOpond Directly with to M & C Othor: _._. DEC 1 12001 Dear Mayor: Thank you for your letter of November 14 th, 2001 in which you express your concerns regarding softwood lumber. I appreciate your having taken the time to write. I would like to take this opportunity to update you on recent developments and the steps the Department of International Trade is taking to defend the interests of Canada's softwood lumber industry. My colleague, the Honourable Pierre Pettigrew, Minister for International Trade (IT), has been working on a number of fronts to advance Canada's position, and has had ongoing and frequent contacts with the provinces, territories and industry stakeholders. I am pleased with the support that has been shown in sustaining a united front in this dispute. Minister Pettigrew has also had frequent opportunities to forcefully advocate our position with U.S. Commerce Secretary Evans and U.S. Trade Representative Zoellick. In addition, government-to-government discussions have taken place throughout the fall. On October 31st 2001, the anti-dumping determination by the Department of Commerce imposed additional provisional duties on softwood lumber for all companies across Canada. The six companies investigated during the anti-dumping investigation have been assessed their own.rate-of between 6% and 20%. Since the U.S. Department of Commerce did not make a "critical circumstance" determination in this case, the decision will not be retroactive to March 31st 2001 - the date of the end of the Softwood Lumber Agreement (SLA). .12 iid.i Cmacta 10I -2- The new duty will be applied in addition to the 19.3% interim countervailing duty, unfairly imposed on Canadian softwood producers last August. Just like the countervailing duties of last August, this decision to impose anti-dumping duties in unfounded. There was no basis upon which to initiate the investigation in the first place. Moreover, no adequate proofs of dumping, such as Canadian export price data, were provided to the US Commerce Department. Our government believes that the decision to impose this additional 12.58% duty on our softwood lumber is punitive and unfair. This affects Canadian jobs and our competitiveness. In fact, the real reason behind the trade action is that American industries know they cannot compete with the more modern and more efficient Canadian sawmills. The Canada-U.S. softwood lumber dispute is the top priority for Minister Pettigrew and the Government of Canada and we will continue to defend this important industry. We fully intend to continue our two-track strategy to: • Fight the U.S. trade action in the softwood industry through continued litigation and to challenge U.S. trade laws and policies at the World Trade Organization; and, • Continue our discussions with the U.S. to see whether we can achieve a long- term durable solution to this dispute so that our industry does not face threats of the U.S. trade action every few years. The Government of Canada is confident that the rules-based system of international trade will once again dismiss U.S. claims and grant the Canadian lumber industry its rightful access to the U.S. market. Canada believes there is still a chance to find a solution to this important trade dispute. Minister Pettigrew met recently with Mr. Marc Racicot, whom President Bush recently appointed to deal with this file. He explained to him the damage they are doing to their own economy in the U.S. thought their actions on softwood. And Prime Minister Jean Chrétien, on his recent trip to British Columbia took the opportunity to meet with softwood industry representatives to reassure them of this government's resolve to settle this devastating impasse. -3- Again, thank you for your correspondence. I appreciate the comments you have sent me on this issue. With every good wish. Yours sincerely, David Anderson, P.C., M.P. Q%d lvt&PLE RuTh I2..k. IN CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5996 - 2001 A By-law to amend Maple Ridge Emergency Program By-law No. 5162- 1994. NOW THEREFORE the Council of the Corporation of the District of Maple Ridge in open meeting assembled, ENACTS AS FOLLOWS: This By-law may be cited as "Maple Ridge Emergency Program Amending By-law No. 5996 - 2001 11 . That Maple Ridge Emergency Program By-law No. 5162 -1994 be amended by: a) Deleting all reference to "Emergency Program Act, S.B.C., 1993, Chp. 41" and replacing it with "Emergency Program Act, 1996 RS Chap 11". b) Adding the following under Part 1, Section 2, after "Emergency Program Coordinator" "Joint Committee" means the Joint Emergency Program Committee " c) Deleting Part II, Section 5 in its entirety and replace with: "Joint Committee 5. There is hereby established a Joint Committee with the District of Pitt Meadows which must meet not less than every six (6) months with the Municipal Emergency Program Coordinator as chairperson. The Committee shall consist of the following members or their designate, from Maple Ridge: Mayor Two Councillors (lli) ChiefAdministrative Officer General Manager Public Works and Development 0/C Ridge Meadows Detachment, RCMP Fire Chief Emergency Social Services Director General Manager Community Development Parks & Recreation General Manager Corporate & Financial Services Municipal Clerk Public Information Officer Risk Management Officer Municipal Emergency Planning Ciordinator (Chairperson) Such other members that may be appointed by CounciL d) Deleting all references to "Emergency Planning Committee" and replace with "Joint Committee ". e) Adding the following under Part II, Section 6 after the word "designate" the following words: "and shall operate under the terms of the British Columbia Emergency Response Management system (BCERMS):" OI By-law No. 5996 - 2001 Page (2) f) Delete Section 13 under Part IV in its entirety and replace it with the following: "13. Notwithstanding any other provisions of this By-law, or the Local Government Act, Council or the Mayor, may, when satisfied that an emergency or disaster exists or is imminent in the Municipality, declare a state of local emergency under the terms of the Emergency Program Act 1996 CHSection 13." READ a first time the day of , 2001. READ a second time the dayof ,2001. READ a third time the dayof ,2001. RECONSDIERED AND ADOPTED the day of 2001. MAYOR CLERK reated by jhertzo INovember 30, 2001! CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: Dec. 5, 2001 and Members of Council FILE NO: E03-01 1-029 FROM: Chief Administrative Officer ATTN: SUBJECT: Water Service Bylaw Purpose: To present a new water bylaw, replacing the 1979 version and the parcel tax bylaw, for first, second and third readings. Recommendation (s): That the Maple Ridge Water Service Bylaw #6002-2001 be read a first and second time, and that the Rules of Order be waived and the Maple Ridge Water Services Bylaw #6002-2001 be read a third time. Background: The District of Maple Ridge is a Distributor and Purveyor of treated drinking water purchased from GVWD. The Maple Ridge Water Utility physical assets include 330 km of main, 6 pump stations, 5 reservoirs, 18,000 connections and 1,100 water meters. The utility serves over 55,000 residents and has an annual budget of approximately $6 Million. The current Waterworks Regulation Bylaw #2675 was written in 1979 and has been revised annually, largely to reflect rate changes. However, the bylaw is outdated in relation to current practice and directions in the industry. The Engineering Department has led a multi-departmental review of the current bylaw, including public process that has resulted in the development of the proposed Water Service Bylaw #6002-2001. A rate structure model has been developed that reflects the goals of equity, full cost recovery, sustainability, and transparency. The model allows flexibility in assessing future rate impacts such as increases in the GVWD rate, capital investments, operating requirements and customer categories. The rates and rate structure developed in the model are reflected in the proposed new bylaw. To meet the goals of equitability and transparency, the new rate structure removes the parcel tax from serviced properties and recovers that revenue through the metered and flat rate charges. In support of this rate structure change it is necessary to repeal the Maple Ridge Waterworks Parcel Tax Bylaw No. 1099 - 1972. The parcel charge will remain for those properties fronting a watermain but without a water service as identified in the new water bylaw. Intergovernmental Issues: Under the Local Government Act, the District has the ability to operate a water utility by bylaw and establish customer rates. 509.0 Environmental Implications: Implementation of the new bylaw, containing the modeled rate structure, will encourage conservation through more equitable billing and metering practices. The water rate model supporting the bylaw provides a foundation for current and future metering practice, and allows for universal water metering, should council direct at a future date. One stated goal of universal water metering is a conservation of water through reduced use. Water conservation has associated benefits such as less volume of both source water and wastewater requiring treatment. A separate report on universal water metering is currently being prepared. Citizen/Customer Implications: The new bylaw will reflect current practice in the District with regard to service connection provision and meter installation. It will also provide clarity and equity to the water utility customers. The proposed bylaw and rate changes were presented on November 8, 2001 to the Economic Advisory Committee. Feedback from the committee was positive, identifying equitability and transparency as very desirable. A Public Open House was held on November 14, 2001 at the District Hall. Public feedback on the proposed changes was generally positive, while residential rate increases were identified as greatest concern. The new bylaw actually decreases the multi-family charge proportion and does not increase the single family charge proportion. Most significantly, all metered users currently charged a flat rate will be changed over to the metered rate. Interdepartmental Implications: The Engineering and Operations departments will see improvements in administering and working within the new bylaw. Some operating procedures may adjust, as additional meter and connection auditing will be required to ensure all services conform to the new bylaw. The Finance Department is aware that the transition to the new rate structure will potentially require explanation during billing in the first quarter. Financial Implications: The water rate model allows a phased approach to balance financial impacts such as GVWD rate increases or flat rate to meter rate transitions. The five year phased implementation of the new rate structure is designed to minimise annual impacts on all utility customers. Given the existing levels of -ervie-atrd-types-of users, no net change in total annual revenues for the utility are projectedSomeusers will experience a shift in charges. The phased implementation will be reviewed annually. There is a minimum property tax of $350 that includes the parcel charge. By removing the parcel charge and increasing the flat rate, properties that are paying the minimum tax will see an increase of up to $50 in their combined property tax and water bill. Properties affected by this would be those assessed at $78,000 (who would see a negligible increase) to those assessed at $50,000 or less (who would see the full $50 increase). There currently are some properties that pay the minimum $350 property tax. Under the new bylaw properties with a water service connection will see the amount formerly charged as a parcel tax ($50) now 2 charged as part of the water rate. As a result properties paying a minimum tax may experience an overall net increase. However, as property values rise over time, this should not be a factor for property owners. Alternatives: The first alternative is the status quo. This is not recommended as the existing bylaw and rate structure do not meet the goals of equity, cost recovery, sustainability, and transparency. In addition, this alternative does not comply with Council's directive for a new rate structure. The second alternative would be to move forward with the current bylaw but with a different rate structure. There are many forms of rate structures used in the industry, however considerable study and review by the Engineering Department have determined that the recommended rate structure is the best fit for the District given the history of the water utility and the customer base. The proposed rate structure is based on the Canadian Water and Wastewater Association (CWWA) recommended rate structure. Summary/Conclusions: A multi-departmental and public review of the current bylaw has resulted in the presentation of the proposed Water Service Bylaw #6002-2001 for Council approval. The proposed bylaw is recommended as the best alternative for addressing Council's direction for an updated water bylaw and a new rate structure, reflecting the principles of equitability, recovery, sustainability, and transparency. Prepared b . John Irving, "Manaier of Approved by: Andrew WoodMEng, PEIIg Municipal En neer Yj &,—, Approved byl Frank Quinn, MBA, PMP, PEng General Manager, Public Works and Development Services ~'4—)te 44,, Concur ejwe: Rbert W. Roberton, Ph.D., AICP, MCIP Chief Administrative Officer JDI: 3 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6002- 2001 A By-law to establish a Water Service. The Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: PART 1 CITATION This By-law may be cited for all purposes as "Maple Ridge Water Service Bylaw No. 6002 - 2001". Maple Ridge Waterworks Regulations By-law No. 2675 - 1979 and amendments thereto is hereby repealed. Maple Ridge Waterworks Parcel Tax Bylaw No. 1099 - 1972 and amendments thereto is hereby repealed. PART 2 DEFINITIONS In this by-law, unless the context otherwise requires, the following words and terms shall have the meaning hereinafter assigned to them: Application means an Application pursuant to Part 6 Base Rate means those charges set out on Schedule "B" under the heading Base Rate Collector means the Collector of the District or his/her authorized representative. Consumer means any person, who is the registered owner of any Parcel to which .water is supplied or made available from the Waterworks, or for which a Water Service has been applied for. District means the Corporation of the District of Maple Ridge. Engineer means the Municipal Engineer of the District or an authorized representative. - - D:\Projects\Water Bylaw\200 I Water Service Bylaw.Doc Dec 13, 2001 8:58 AM/il 2 Fire Service means any installation that is intended solely for the purpose of providing a supply of water for fire protection purposes. Flat Rate means those charges for Water Service set out on Schedule "A". Garibaldi Water Supply Area means the portion of the District of Maple Ridge shown outlined in bold black on Schedule "E" attached to and forming part of this by-law, as amended from time to time; General Water Supply Area means the portion of the District of Maple Ridge not in the Garibaldi Water Supply Area or the Rothsay Water Supply Area. Metered Rate means those charges for Water Service set out on Schedule "B". Metered Service means a service having a meter or other flow volume measuring device attached thereto. Parcel means any lot, block or other area into which real property is subdivided, and includes strata lots as defined in the Strata Titles Act. Rothsay Water Supply Area means the portion of the District of Maple Ridge shown outlined in bold black on Schedule "F" attached to and forming part of this by-law, as amended from time to time; Service Connection means the connecting pipe between any water main and the property line of the Parcel served by the Waterworks and shall include the necessary appurtenant fittings. Water Service means the District's provision of water pursuant to this Bylaw. Waterworks means all of the District's property, works, equipment and physical facilities and components thereof for providing the Water Service. PART 3 ADMINISTRATION This Bylaw establishes the District's Water Service. This by-law shall apply to the District's Water Service and Water Works. D:\ProjectsWater Bylaw\2001 Water Service Bylaw.Doc Dec 12, 2001 4:25 PMJJI 3 7. The Engineer shall administer this Bylaw except Part 11, which shall be administered by the Collector. PART 4 PROHIBITIONS 8. No person shall: damage, injure, interfere with, alter, connect to, modify, install, undertake any work in respect of, maintain, operate or turn on or off the Waterworks or any component thereof; obstruct or impede or impair free, clear and easy access to any hydrant, standpipe, valve or other fixture or appurtenance forming part of the Waterworks; cause or allow any substance including water to enter or contaminate the Waterworks; offer for sale or sell any water from the Waterworks or transport or permit to be transported by any means of conveyance water from the Waterworks from one Parcel to another within the District or from the Waterworks to outside the District; make a false statement on an Application; and use water in contravention of Schedule "D". 9. Despite Section 8(a), a person may, pursuant to Part 6 apply to the Engineer in writing for approval to undertake work in or in respect of the Waterworks and such approval may be given by the Engineer in writing subject to conditions at the discretion of the Engineer as follows: the deposit of security in the form of cash or clean unconditional and irrevocable letter of credit to guarantee that the work is carried out in conformance with all applicable laws of any authority having jurisdiction, in compliance with this bylaw, and in conformance• with the approval given, all to standards and specifications satisfactory of the Engineer; the District being entitled to convert, draw down and expend the deposit to complete any work not done to repair any damage caused to the Waterworks or the property of third persons, and to pay any fees and charges (including costs of inspection) owing by the depositor in relation to the Waterworks; and the provision of plans showing the extent and timing of the works to be undertaken and the standards to which they must be carried out and completed. D:\Projects\Water Bylaw\2001 Water Service Bylaw.Doc Dec 12. 2001 4:25 PMJJI rd Despite this Part, members of the Royal Canadian Mounted Police, the Maple Ridge Volunteer Fire Department and employees or agents of the District may in the execution of their duties operate the Waterworks or any component thereof, or undertake work in respect of the Waterworks. PART 5 CONDITIONS OF SERVICE It is a condition of approval of an Application for Water Service in the District that: the District is not liable for any damage or injury to person or property or for economic loss or other consequential damage arising directly or indirectly out of the provision of Water Service and the operation of the Waterworks, including without limiting the foregoing damage, injury, or economic or other loss from excessive or inadequate water pressure, water stoppage, sediment in or corrosion of pipes or equipment, and foreign substances in the water, or inadequate volume of water; the District gives no assurance and does not represent or warrant the quality, pressure, volume or continuance of water supply from the Waterworks; the District may reduce or discontinue in whole or in part temporarily or permanently the water supply or Water Service where it is in the public interest as determined by council to do so; the Engineer may reduce or discontinue Water Service to any Consumer who has violated any provision of this Bylaw, or any conditions imposed by or pursuant to this Bylaw; the Engineer may at any time regardless of the dates set out in Section 1 of Schedule "D", and without any notice or advice from the Commission or the GVWD, if necessary in his opinion, order into force, in whole or in part, the prohibitions and restrictions set out in Schedule "D"; every Consumer must comply with the provisions of this Bylaw, the conditions of Water Service and conditions of any approval given under this Bylaw, and all -orders made pursuant-to thisBylaw; all of the Waterworks including all fittings, valves, pipes, fixtures pumps, equipment and other appurtenances, situated on highways, within the District's statutory rights of way and easements, and within license areas of which the District is a licensee are the sole and exclusive property of the District; D:\Projects\Water Bylaw\2001 Water Service Bylaw.Doc Dec 12. 2001 4:25 PM/J1 5 all water meters and water meter appurtenances situated on private property are the sole and exclusive property of the District; the Engineer may order any Consumer to undertake and complete within a specified time the repair and replacement of any leaking or faulty pipe, pipe fitting, meter chamber, meter support or related fixtures located on the Consumer's Parcel; and the Engineer, Collector, or any employee of the District authorized by them, may at all reasonable times enter upon any Parcel serviced by the Waterworks for the purpose of inspecting the lands and improvements and all parts of the Waterworks thereon, and for the purpose of testing, repairing, replacing, maintaining and of doing such work as necessary to ensure the proper functioning of the Waterworks including without limitation all pipes, valves, meters and appurtenances situated on the parcel. PART 6 APPLICATIONS FOR SERVICE AND FOR APPROVALS An Application for Water Service or for approval to undertake any work in respect of Waterworks, or for discontinuance of Water Service must be in the form defined by the Engineer and shall not be complete unless it is provided to the Engineer together with all advance fees and charges as required by Schedule "A", "B" and "C" and any security deposit and plans required by this Bylaw. An Application will not be processed until complete, and all Applications to discontinue service must be made a minimum of five working days prior to the proposed date of discontinuance. PART 7 SERVICE CONNECTIONS When a Water Service connection may be provided from two or more mains, the Engineer shall determine the main from which the service connection shall be made. A service connection must be of a size, type and capacity and be made of such material and have appurtenant to it.such equipment and as defined by the Engineer. D:Projecis\Water Bylaw\2001 Water Service Bylaw.Doc Dec 12, 2001 4:25 PM/il PART 8 CONSUMER RESPONSIBILITIES 16. A Consumer must: comply with this Bylaw, the terms and conditions of an Application for Water Service all conditions attached to on approval to do work or for discontinuance, and all orders made under this Bylaw; maintain all pipes, pipe fittings, meter chambers, meter support related fixtures situated on the Parcel served in proper working order and free from leakage and wastage; and give immediate notice to the Engineer of any failure or problem with the Water Service or the Waterworks of which the Consumer is aware. pay the Metered Rate charges or Flat Rate charges pursuant to Part 11 as applicable, and to pay all other fees and charges as provided by this Bylaw. PART 9 METERS 17. Water services to the following uses shall be metered: all non-residential uses; all services, water and service connection, 25 mm in diameter and larger; all properties with inground poois or inground sprinkler systems; and all properties greater than 0.4 hectares in area. 18. Notwithstanding Section 17, any Consumer may make application to the Engineer requesting a metered service. The Engineer may consider such applications, however the District is under no obligation to meter any service excepting those described in Section 17. 19. The cost of installing any meter on a new water service shall be borne by the Consumer. All meters and meter installations shall be of a type and specification approved by the Engineer. Meters on private property shall be installed by the Consumer and shall be subject to inspection prior to the Water Service being turned on. Meters within the District's right of ways shall be installed by the District. The cost of meter installations by - the District shall be sctout in"Schedule C" of this-bylaw. -- D:\Projects\Water Bylaw\2001 Water Service Bylaw.Doc Dec 12. 2001 4:25 PMJJI VA 20. The cost of installing any meter on an existing water service shall be borne by the District. All meters and meter installations shall be of a type and specification approved by the Engineer. All meters placed on existing water services shall be installed by the District. 21. The District shall maintain and repair all meters when rendered unserviceable through reasonable wear and tear, provided, however, that where replacement or repair of any meter is rendered necessary by the act, neglect or carelessness of the Consumer or occupant of such premises, any expense caused to the District shall be charged against and collected from the Consumer. 22. When any Consumer whose Water Service is metered shall make a complaint that his account for service has been excessive, the District will, upon written request, have the meter re-read. If the Consumer desires that the meter be tested, he shall make a deposit with the Engineer as prescribed in Schedule C and the Engineer shall arrange to have the meter tested. If the test shows an error in registering the quantity of water passing through the meter of over 5% (five percent), in favour of the District, the test deposit shall be refunded to the Consumer and the meter shall be replaced. If the test shows an accurate measurement of water, or shows an error in favour of the Consumer, the amount 1eposited shall be retained by the District. 23. If any meter stops, sticks or fails to indicate correctly the quantity of water which is passing or which has passed through it, the District shall be entitled to charge for such water according to; the average consumption of the twelve (12) months immediately preceding the date upon which such meter was last found to be in good order, or the consumption during the same period of the previous year, or estimation or calculation by the Engineer. PART 10 FIRE SERVICES 24. All Water Services installed for the purpose of providing fire protection shall be subject to the following provisions: such services shall be so installed at the discretion of the Engineer that water used or which could be used for other than fire purposes shall be metered; such service directly connected with an automatic sprinkling system may be connected directly to the Waterworks without having a meter installed, providing however, the Engineer may require the installation of a detector check valve; D:\Projects\WaterBylaw\2001 Water Service Bylaw.Doc Dec 12, 2001 4:25 PM/il if, in the opinion of the Engineer, the water from any fire service could be used for other than fire-fighting, he may seal the outlets from such fire service connection, in which event such seal shall not be broken, except in case of fire. The Engineer shall have the right to enter in and upon any premise in respect of which a fire service connection has been provided for the purpose of inspecting same and sealing or resealing the same. When the seal on any fire service has been broken, in cases of fire or otherwise, the Consumer or occupant of the premise shall so report to the Engineer within 24 hours after the breaking of such seal and the Engineer shall thereupon have the same resealed; if it is found that water is being used for other than fire-fighting purposes on any fire service, the Engineer may turn off such service until a meter has been installed on the fire service; and the cost of installing each fire service connection, including the cost of the meters, gate valves, and detector check valves, shall be borne by the Consumer. PART 11 BILLING AND COLLECTION Metered services shall be charged the Metered and Base Rates identified in Schedule B. The Metered Rate and Base Rate charges must be billed quarterly by the Collector and will be due and payable within 30 days of the date of the bill. Water services not charged the Metered Rate pursuant to Section 25 shall be charged the Flat Rate as set out on Schedule "A". The Flat Rate must be billed annually by the Collector and the amount due for each year shall be payable on the same day as property taxes. Parcels of land shall be charged the parcel tax identified in Schedule "G". The parcel tax shall be collected annually by the Collector at the same time and in a like manner as all other land taxes. All water rates and other fees, charges and taxes payable under this Bylaw if not paid when due are subject to the penalties that apply to municipal taxes. Service connection charges must be paid pursuant to Schedule "C". The rates, fees and charges enumerated in Schedules "A" and "C" are required to be paid by this Bylaw and shall form a charge against the lands serviced. If such rates, fees and charges are unpaid on December 3 of the year in which they become payable, they shall be treated as taxes and transferred to the tax roll in the next succeeding year as arrears if taxesagainstthe ParceLfromwhichiheyarose. D:'.Projects\Water Bylaw\2001 Water Service Bylaw.Doc Dec 12, 2001 4:25 PMJJI The rates, fees and charges enumerated in Schedule "B" are required to be paid by this Bylaw and shall form a charge against the lands serviced, if such rates, fees and charges are unpaid on February 28th of the following year in which they become payable, they shall be treated as taxes and transferred to the tax roll in the next succeeding year as arrears if taxes against the Parcel from which they arose. Water used for fighting fires shall not be charged for. If fire services are connected through regular distribution service and meter, the amount to be paid by the Consumer shall be determined by taking the average reading for the meter for the twelve months immediately preceding which average quantity shall be paid for at the rate fixed for such service by this by-law. No rebate, refund or credit whatsoever of any monies paid or payable for Water Service shall be made save as hereinafter provided. No prepayment for any service shall prevent the amount of any increase being charged to and collected from any service. The District shall furnish to any Consumer or rate-payer on request one copy of a statement showing the rates, fees, and charges for the time being in force for each type of service. In case of non-payment for rates or charges for thirty days after the date upon which they shall have become due and payable the District may turn off or disconnect the service in respect of which the rates or charges are due without notice. When any rates or charges remain unpaid for thirty days after the day upon which the same become due and payable, the District may sue for and recover the same in the small debts court or other court of competent jurisdiction. Power of suit contained herein shall not effect the charge against the land created by the Municipal Act nor preclude recovery of said rates or charges by any other method provided by statute. When any service has been disconnected from any premises for non-payment of rates or charges or violations of any of the provisions of this by-law, the District may, before reconnection is made to the premise, require payment of a fee as specified in Schedule "C" together with all arrears of charges owing by such Consumer under this by-law, as well as the annual Flat Rate service fee prescribed by the Schedule A hereof. PART 12 OFFENCES AND PENALTIES Every person commits an offence against this Bylaw who: (a) violates any provision of this Bylaw; D:\Projects\Water Bylaw\2001 Water Service Bylaw.Doc Dec 12. 2001 4:25 PM/il 10 neglects or refrains from doing anything required to be done by this Bylaw; breaches a condition of Water Service or approval; or fails to comply with any order made under this Bylaw. Each day that a violation is permitted to continue shall constitute a separate offence. Every person who commits an offence against this Bylaw is liable to a fine of not more than $10,000. PART 13 SEVERABILITY If any provision of this Bylaw is declared invalid or unenforceable, or set aside by a court of competent jurisdiction it shall be severed, and the remainder of this Bylaw shall remain in force and effect. READ a first time the day of. READ a second time the day of. READ a third time the day of. Adopted this day of , 2001. D:\Projects\Water Bylaw\2001 Water Service By!aw.Doc Dec 12, 2001 4:25 PM/fl 11 Corporation of the District of Maple Ridge Maple Ridge Water Service Bylaw No. 6002 - 2001 SCHEDULE "A" Flat Rate Charges (Annual Rates) USES RATE A. Residential Per Single Family Dwelling Unit in the General Water Supply Area $221.00 Per Additional Dwelling Unit located within the structure of a single family dwelling unit $110.50 Per Multiple Dwelling Unit $210.00 Per Dwelling Unit in the Garibaldi Water Supply Area and the Rothsay Water Supply Area the Residential rate set from time to time in Section A(l) of this Schedule plus $357.00 per dwelling unit; Provided that commencing in the year 2015, the rate in the Rothsay Water Supply Area and in the year 2016, the rate in the Garibaldi Area shall be only the residential rate set from time to time per dwelling in Section A(l) of this Schedule B. Industrial, Commercial, Institutional (1) Per Unit $221.00 D:Projects\Water Bylaw\2001 Water Service Bylaw.Doc Dec 12. 2001 4:25 PMJJI 12 Corporation of the District of Maple Ridge Maple Ridge Water Service Bylaw No. 6002 - 2001 SCHEDULE "B" Meter Rates Water consumption charges for metered services shall be at $0.38 per m 3 A base rate will be levied per quarter in addition to consumption charge noted in paragraph (1) as follows: Connection Size Base Rate per Quarter 25 mm or less $17.00 40mm $25.00 50 mm $40.00 75 mm $75.00 100 mm $105.00 150 mm $155.00 200 mm $210.00 250 mm $305.00 D:\Projects\Water Bylaw\2001 Water Service Bylaw.Doc Dec 12, 2001 4:25 PM/i! 13 Corporation of the District of Maple Ridge Maple Ridge Water Service Bylaw No. 6002 - 2001 SCHEDULE "C" SERVICE CONNECTION CHARGES Service connection and meter installation charges shall be payable in advance and shall be charged for all water service connections in accordance with the following rates:- Connection Size (mm) Connection Charge Connection with Meter Charge 20 $1,150.00 $1,350.00 25 and larger nIa at estimated cost, pre- payment to be based on estimate. 2. Payments to be made in advance except for (d) below:- Disconnecting a service at watermain (permanent) $200.00 Disconnecting a service at property line (temporary) $ 95.00 Re-connecting a service at property line No Charge Turning off/on a service during normal working hours. No Charge Turning off/on a service, third party charge outside normal working hours. $ 110.00 Turn off/on due to service break No Charge Consumer to sign work authorization before any work is done. D:\Projects\Water Bylaw\2001 Water Service Bylaw.Doc Dec 12. 2001 4:25 PMJJI 14 MISCELLANEOUS CHARGES 1 Fire service and standby charges shall be payable annually at the following rates: Size of Service (mm) Annual Charge ($) 40 $ 25.00 50 35.00 95.00 100 160.00 150 220.00 200 320.00 Hydrant charges shall be payable for the use of hydrants, standpipes, or valves at the following rate: $50.00 per day or $200.00 per week for each hydrant, standpipe, or valve used. Security Deposit pursuant to Section 9 of Part 4 and Section 22 of Part 9 of this by-law shall be: $100.00 payable at the time authority is granted by the Engineer. Temporary water service for construction purposes may be obtained at the cost estimated by the Engineer to provide such service: The cost will be for the installation and commissioning of the service and for the purchase of water only. All costs associated with providing this water to the site shall be the consumer's responsibility. Permit fees pursuant to Part 4 of Schedule "D" of this by-law shall be calculated on the following basis: $50.00 per dwelling unit to a maximum of $250.00 per residential parcel of land; and $250.00 per parcel of land for land used for industrial, institutional or commercial purposes. D:Wrojects\Water Bylaw\2001 Water Service Bylaw.Doc Dec 12, 2001 4:25 PM/fl 15 Corporation of the District of Maple Ridge Maple Ridge Water Service Bylaw No. 6002 - 2001 SCHEDULE "D" WATER SHORTAGE RESPONSE PLAN PART 1 PROHIBITION 1. Between the last Saturday of May and September 301h in each year no person shall sprinkle or allow sprinkling except in compliance with the provisions of this bylaw: PART 2 SPRINKLING RESTRICTIONS 2. If the Commissioner of the GVWD advises the District in writing that in accordance with the WSRP a reduction in water use is necessary requiring Stage II restrictions under the WSRP, no person shall allow sprinkling except at premises; with even numbered civic addresses on Wednesdays and Saturdays between the hours of 4:00 AM and 9:00 AM and between the hours of 7:00 PM and 10:00 PM, and with odd numbered civic addresses on Thursdays and Sundays between the hours of of 4:00 AM and 9:00 AM and between the hours of 7:00 PM and 10:00 PM. 3. If the Commissioner of the GVWD advises the District in writing that in accordance with the WSRP a reduction in water use is necessary requiring Stage III restrictions under the WSRP, no person shall; allow sprinkling except at premises with even numbered civic addresses on Wednesdays and Saturdays between the hours of 4:00 AM and 9:00 AM and between the hours of 7:00 PM and 10:00 PM, allow sprinkling except at premises with odd numbered civic addresses on Thursdays and Sundays between the hours of of 4:00 AM and 9:00 AM and between the hours of 7:00 PM and 10:00 PM, utilize a hose to wash down or hose sidewalks or driveways or other outdoor surfaces at any time, D:\Projects\Water Bylaw\2001 Water Service Bylaw.Doc Dec 12, 2001 4:25 PMJJI Tel d) wash motor vehicles with a hose unless the hose is equiped with a shut off device that is spring loaded and operates using hand pressure. 4. If the Commissioner of the GVWD advises the District in writing that in accordance with the WSRP a reduction in water use is necessary requiring Stage IV restrictions under the WSRP, no person shall; sprinkle or allow sprinkling at any time, utilize a hose to wash down or hose sidewalks or driveways or other outdoor surfaces at any time, at any time water or spray any trees, shrubs, flowers or vegetables (except for large gardens forming part of apartments, townhouses or other multi-dwelling premises and commercial buildings where hand watering is impractical or wash motor vehicles with a hose unless such spraying, watering or washing is done by way of a hand held container or hose equiped with a shut off device that is spring loaded and operates using hand pressure. 5. The provisions of Sections 2 to 4 do not apply to a person who has a valid and subsisting permit issued under Section 7 or to the class of water users exempted in Section 11, and the provisions of paragraphs 3(c) and 4(b) do not apply to outdoor areas which may be required by law to be cleaned so as to comply with health and safety standards. PART 3 NOTICE 6. Sufficient notice of the restriction set out in Part 2 of this bylaw or in any change or revocation thereof shall be deemed to have been given by an announcement made on behalf of the District through a radio or television station broadcasting in the area of the District or by one publication in a newspaper not less than 72 hours prior to the commencement, change or revocation of the restrictions. PART 4 PERMITS 7. A person who has installed a new lawn, either by placing sod or turf or by seeding, or who has installed new landscaping on a substantial part of the outdoor portion of a premise may apply to the District for a permit which will entitle the permittee to sprinkle at any time during the currency of the permit. 8. The District shall issue a permit to an applicant pursuant to Section 7 upon payment to the District of a fee in an amount determined by Council. D:\Projects\Water Byiaw\2001 Water Service Bylaw.Doc Dec 12, 2001 4:25 PMJJI 17 A permit issued under Section 7 shall be valid for a period of 21 days after the date of it's issue and shall be conspicuously displayed at the premises for which it was issued. A person may apply for and obtain one subsequent permit under Section 7. PART 5 EXEMPTIONS II. The provisions of Sections 2 to 4 inclusive shall not apply to the following class of water users which rely upon the steady supply and use of water; nursuries, farms, turf farms, tree farms, golf courses and pitch-and-putt courses provided they comply with the provisions of Section 12. 12. Golf course and pitch-and-putt operators shall be exempted under paragraph 11(b) provided their consumption of water complies with the consumption quotas established Council. D:\Projects\Water Bylaw\2001 Water Service Bylaw.Doc Dec 12, 2001 4:25 PMJJI uuilSWRO Ibi'inhI i 19 Corporation of the District of Maple Ridge Maple Ridge Water Service Bylaw No. 6002 - 2001 SCHEDULE "F" D:Projects\Water Bylaw\2001 Water Service Bylaw.Doc Dec 12, 2001 4:25 PMJJI Zi] Corporation of the District of Maple Ridge Maple Ridge Water Service Bylaw No. 6002 - 2001 SCHEDULE "G" Parcel Tax (Annual Rates) USE Annual Parcel Tax For each parcel of land, that is not serviced with a municipal water service as defined in this bylaw and is fronting or partially fronting a municipal watermain: $50.00 D:\Projects\Water Bylaw'2001 Water Service Bylaw.Doc Dec 12, 2001 4:25 PMJJI 7cLOOO / CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: December 3, 2001 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: C. 0. (4) SUBJECT: Exchange of surplus equipment for access to the Fire and Safety Training Center. Purpose/Problem Pumper 2-2 was constructed in 1980 and was scheduled for retirement in 2000. In exchange for the donation of Pumper 2-2, Maple Ridge Fire Department has secured fours years of access to the Fire and Safety Training Center. Recommendation(s) This report be received for information purposes only. History/Background After over a year of negotiations a final agreement was reached on November 16 between the Maple Ridge Fire Department and the Justice Institute of B.C. to allow Fire Department access to the Fire and Safety Training Center for a period of four years. Pumper 2-2 has completed twenty years of service and was due for retirement in 2000. The value of Pumper 2-2 was appraised at $30,000. by Hub Fire Engines. In return for the donation of Pumper 2-2 to the Fire and Safety Training Center the Fire Department has negotiated access to the training center for three hours every Monday evening, two three month recruit classes a year, and annual officer training. If the Fire Department were to rent the Fire and Safety Training Center for this same amount of training the cost would be approximately $150,000. Financial Implications Substantial cost saving in Firefighter training costs. Intergovernmental Involvement/Implications Increased Co-operation between the Justice Institute and the District of Maple Ridge. Summary/Conclusion The Fire department has fostered a strong and mutually beneficial relationship with the Justice Institute and continy to ex / tential partnerships in the community. Prepared by:' ApproveAy:ul Gill BBA, CGA, FRf General Manager of Corporate and Financial Services Concurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer 731 :.,..- CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: November 27, 2001 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: C. 0. uJ. SUBJECT: Expense Policy for Employees and Other Authorized Persons Purpose: Council presents the Expense Policy for Employees & Other Authorized Persons for consideration and approval. Recommendation(s): That Policy 5.35 Expense Policy for Employees & Other Authorized Persons attached to the staff report dated November 27, 2001 be adopted. Background: The previous Policy was approved in May 1997. The Audit Committee requested that the Policy be reviewed with the purpose of being revised to be more responsive to current business conditions, provide for accountability and streamlined for easy processing. Intergovernmental Issues: The Policy and accompanying procedures are established to conform to the Local Government Act, Canadian Income Tax Act and approvals for reimbursement established by Council Resolution. CitizenlCustomer Implications: Citizens will have a comfort that the Policy is responsive in a business-like fashion and accountable in the management of funds and resources. Interdepartmental Implications: Members of Council and all staff will be required to comply with the established Policy and procedures. Financial Implications: The Adopted Financial Plan (Budget) provides for approval for attendance by Council, management and various staff at meetings, seminars, training sessions and conferences. The Policy provides for reimbursement only for those events identified in the Financial Plan or approved substitutions. Alternatives: Continue utilizing the old policy and process system. 7 3 Q-- Summary: The Policy provides the guidelines for corporate travel and payment of expenses incurred while attending to Municipal business. It also provides a simplified approach for approval and accountability. The procedures are simplified that insures the reimbursement has proper authorization, is within the limits set by the Policy and conforms to all legislation. The process provides for ease of audit and makes the possibility of misappropriation of funds very difficult. This acts as a protection mechanism for staff. Pre : cob G. Sorb a, CGA Di tor of Finance Approve by: Paul Gill, BBA, CGA GM - Corporate and Financial Services Concurrence: Robert W. Robertson, Ph. D., AICP, MCIP Chief Administrative Officer MAPLE RIDGE Incorporated 12 September, 1874 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TITLE: EXPENSE POLICY FOR COUNCIL, EMPLOYEES & OTHER AUTHORIZED PERSONS AUTHORITY: EFFECTIVE DATE: Nov 28, 2001 POLICY NO 5.35 SUPERSEDES: Policy Previously Adopted May 17. 1997 APPROVAL: Nov 28, 2001 STATEMENT: The attendance at conventions, seminars, workshops and meetings dealing with Municipal or Management issues is beneficial to the Municipality as they assist our members to sharpen their expertise, make valuable contacts with members of other organizations and conduct Municipal business. The Municipality supports enrolment in these outside activities, provided the financial resources are available and the anticipated costs can be justified. PURPOSE: The District recognizes that Council and employees are an important element in the delivery of services and is committed to providing the necessary training and development to enable corporate service objectives to be met. Therefore, attendance by elected and appointed staff at appropriate meetings, conferences and seminars for the purposes of development and networking is encouraged. The establishment of a policy on expenses, payment limit, approval authority and reporting requirements provides consistency and uniformity in the administration of requests for attendance at such events. POLICY: Section 1 Approval Authorities and Expense Claim Procedures 1.1 Approval Authorities 1.2 Authority to Approve Exceptions 1.3 Departmental Approval of Expense Claims 1.4 Finance Department Processing of.Expense Claims 1.5 Original Receipts Required Section 2 Expenses Not Eligible for Reimbursement Without Written Approval of the CAO 2.1 Ineligible Expenses Policy 5.35 Section 3 Transportation 3.1 Means of Travel 3.2 Travel by Own Vehicle 3.3 Class of Air Travel 3.4 Air Porter, Taxi, and Parking 3.5 Combining Business Travel with Personal Travel 3.6 Spousal or Partner Travel Section 4 Accommodation, Miscellaneous Reimbursable Expenses, and Per Diem Allowance 4.1 Class of Accommodation 4.2 Registration Fees and Business Meals 4.3 Full Day Per Diem Allowance and Overnight Travel 4.4 Prorated Per Diem Allowance 4.5 Expenses Covered by the Per Diem Allowance 4.6 Advance Claims Section 1: Approval Authorities and Expense Claim Procedures 1.1 Approval Authorities All expenses must be in accordance with the approved Financial Plan. The Mayor approves Councillors' requests and travel claim expenses. The CAO approves the Mayor's & General Managers' requests and travel claim expenses. The General Manager of a Division approves their Department Heads' requests and travel claim expenses. The Department head approves the request and travel claim expenses of any staff member in his Department. The Director of Finance approves the CAO's travel claim expenses. General Notes: - Approval for travel must be provided in writing - For travel involving overnight accommodation, the traveler should submit a detailed estimate of the total costs when requesting approval for the travel. 1.2 Authority to Approve Exceptions From time to time exceptions will occur that were not provided in the Financial Plan. Exceptions for Council & staff, other than the CAO, that relate to travel and reimbursements of expenses must be authorized and approved by the CAO. Exceptions for the CAO must be authorized & approved by the Mayor. 1.3 Departmental Approval of Travel Expense Claims Expense claims must be: it submitted on the appropriate expense claim form with original receipts and a copy of any necessary written approvals or cost estimates ii/ signed and dated by the traveller and submitted to Departmental/Divisional Manager for an approval within ten calendar days of return from travel then signed and dated by the Departmental/Divisional Manager and submitted to Accounts Payable within five working days Policy 5.35 2 This signature will confirm that: - the claim is signed and dated by the claimant - any necessary approvals and estimates are attached - original receipts (or acceptable substitutes) are attached - receipts agree with amounts claimed - arithmetic is correct and GST rebates are claimed - the claim reflects any advances/prepayments - the expense is coded correctly - the claim is in compliance with policy 1.4 Finance Department Processing of Expense Claims The Finance Department will ensure that the claim has received written authorization and that advances/ prepayments have been cleared correctly, and will provide reimbursement within eight working days. Depending on the nature and amount of a claim, the Finance Department may at their discretion perform cursory reviews of a claim, and if discrepancies are discovered, the Departmental/Divisional Manager will be contacted. Employees will be required to reimburse the District for any expenses incorrectly claimed. Detailed audits of some claims will also be performed on a regular basis. 1.5 Original Receipts.Required Original receipts are required for reimbursement of expenses. For unusual occasions when an original receipt is not available, an alternative expenditure verification that is satisfactory to the Finance Department must be provided. Section 2: Expenses Not Eligible For Reimbursement Without Written Approval of the CAO. 2.1 Ineligible Expenses - Overnight accommodation costs within Maple Ridge - Traffic fines or parking tickets - Vehicle repair, towing, or accident costs - Costs reimbursed by another organization or source - Spousal or partner travel costs - Any expense claim which the CAO, General Manager, or Finance Department determines to be in excess of expense policy limits or standards, to be lacking adequate documentation, or to be beyond the scope, spirit, or intent of the policy. Section 3: Transportation 3.1 Means of Travel Travellers may choose their means of travel. All costs, including accommodations and per diems, must be reasonable in relation to the distance travelled and the means of travel. The total amount claimed may not exceed the total cost based on a travel by air. 3.2 Travel by Own Vehicle Except for those employees receiving monthly vehicle allowances, authorized travellers using their own vehicle may, subject to Section 3.1, claim vehicle mileage for the distance travelled. Road tolls and parking costs may also be claimed. Policy 5.35 3.3 Class of Air Travel When a less expensive excursion fare cannot be obtained, economy class is permitted The cost differential in air fares between permitted classes may not be converted into a cash benefit for the traveller Benefits from any promotional offers are to be passed on the District whenever possible 3.4 Air Porter, Taxi, and Parking Air Porter or taxi fares to and from the airportltransportation terminal may be claimed. Travellers wishing to drive a vehicle to the transportation terminal and then park the vehicle for the duration of the trip may claim the cost of mileage and parking. These costs must be reasonable compared to the cost of taxi ground transportation from their home to the terminal, plus return. 3.5 Combining Business Travel with Personal Travel Travellers wishing to combine a business trip with personal travel may do so at their own expense. The traveller will be required to pay any additional living and accommodation expenses that are not associated with the business travel. 3.6 Spouse, Partner or Family Member Travel Spouse, partner or family member travel will not be paid by the District of Maple Ridge, unless the traveller is handicapped and requires personal assistance to travel on District business. Prior approval of the CAO is required. In this case the spouse or partner will be entitled to claim for the same expenses and allowances as the travelling companion. Where the cost of airfare to an out-of-town location is reduced by means of a Saturday night "stopover" the person shall be entitled to reimbursement for meals, accommodation, and other expenses defined in the policy associated with the Saturday night "stopover", provided such expenses do not exceed the cost of the airfare without a Saturday iiight "stopover". Section 4: Accommodation, Miscellaneous Reimbursable Expenses, And Per Diem Allowance 4.1 Class of Accommodation Whenever possible, accommodation cost should not exceed the cost of a standard room, double occupancy. Travellers should book reputable accommodation close to the business or conference location at the lowest rate available to the District. 4.2 Registration Fees and Business Meals i) conference, convention, training, and course registration fees may be claimed when no overnight travel is involved and it is not possible to obtain a receipt, a meal cost may be claimed based on the prorated per diem allowance amount 4.3 Full Day Per Diem Allowance, and Overnight Travel Actual meal expenses when overnight accommodation is not required A $75.00 per diem when full day absence from the Municipality and overnight accommodation is required Policy 5.35 4 4.4 'Prorated Per Diem Allowance where partial day absence (including travelling time) and overnight accommodation is required, the per diem will be reduced, based on the following amounts: Evening $10 Dinner $30 Lunch $20 Breakfast $15 e.g. Where departure for the event is after lunch, the per diem for that day would be $40. Where some meals are included in the registration fee, the per diem will be reduced, based on the following amounts: Evening $10 Dinner $30 Lunch $20 Breakfast $15 e.g. Where a lunch and dinner are included in the registration fee, the per diem for that day would be $25. 4.5 Expenses Covered by the Per Diem Allowance Meals, beverages, gratuities, and taxes Taxi (other than to/from transportation terminals, or conference/business centres) Parking (other than at transportation terminals, conference/business centres, or accommodation site) Telephone (other than District business calls) Nominal promotion and other business related expenses Incidental expenditures for which a receipt would not normally be obtained All personal supplies 4.6 Advance Claims An advance may be required prior to attending an event. The request should be submitted on a cheque requisition with supporting approval per Section 1 and details of the anticipated expenses. The advance must be subsequently supported by a claim as set out in Section 1.3, if all relevant support documentation is not available with the advance claim. Policy 5.35 5 f&h SOCIAL PLANNENG ADVISORY COMMITTEE TO: His Worship Mayor Al Hogarth and Members of Council FROM: Social Planning Advisory Committee bATE: becember 13, 2001 SUBJECT: Hospital based program for treatment to addicts For Information: The Social Planning Advisory Committee would like to thank Council for referring Rock Chalifour's presentation with respect to treatment of addicts through a hospital based program for their comment and review. For Action: The Social Planning Advisory Committee discussed Mr. Chalif our's presentation at their meeting of becember 5, 2001. It was determined that prior to making any comment it would be necessary to research and determine what services are currently available in the bistrict and who are the service providers. Once this information has been obtained a report will be prepared for Council's consideration. I (\ Gay McMillan, Staff Liaison, Social Planning Advisory Committee /00/ RECF'.'.'!l) Presentation Maple Ridge District Council C L; ki. C LPT. November 13, 2001 Mayor and the council for the District of Maple Ridge • . -.• Thank you, for this opportunity so speak to you on this very important matter. My name is Rock Chalifour, I am a Registered Nurse currently working in the Emergency of the Royal Columbian Hospital. Every shift I work I find my hands tied as I must tell patients who come to seek help for their addictions that I have little or nothirut I can offer them. I cangive a couple of phone numbers and wish them good luck. I am here as the representative for the Addictions Treatment Advocacy Group The purpose of my presentation is to request your endorsement for our group's call to have a hospital or hospital-based program dedicated to addiction treatment. It is our hope that the Simon Fraser Health Region would manage this program. We have been working on this project for about 3 years now and feel it is time to seek public and political support. We all know the need for addiction treatment is very high. Based on average community statistics, 13% of males and 8% of females meet the criteria for chemical dependency. Of this group 15% are in urgent need of Ljtensive addiction treatment. In our health region of 500,000 people this could translate to more than 50,000 people who would benefit with treatment and more than 8,000 in need of intensive treatment now. The victims of this disease are not just the lower socio-economic class, but can also include your neighbors, your family members, your friends, your employees and your employer. If for any reason you have ever had to deal with the current detox system you may know the frustrations experienced by alcoholics and addicts wishing to access treatment. It should be noted that the detox programs are not set up to deal with many medical issues that are common to addicts and the withdrawal process. For these people they must try to access the acute hospital system. I can speak from personal observation that the regular ward nurse does not have the special skills to manage the withdrawal symptoms adequately. Addicted patients are notorious for requiring large amounts of staff time and energy, usually their needs are rarely met. In addition to these frustrations the greatest number of relapses in the recovery process occurs between leaving the detox treatment and the entering a recovery program. We are proposing a hospital based holistic treatment program that will provide detox on demand to those in need. It is my hope we can focus on the most heavily addicted, for it is this group that costs society the most, and has the least services. This hospital would also do research into the causes of and treatments for addictions. By networking with a variety of quality recovery programs already in existence we can maximize the recovery rate by discharging from our detox and initial treatment directly. to an appropriate recovery program. This hospital program will need to be large enough to serve the community's needs today, with an eve to the future. We believe this regional program could grow to be a macro regional and even a provincial referral and resource centre. I have 3 requests I would like to ask of this council: • First I would ask that you join me in publicly supporting the need for a hospital or hospital program to provide treatment to addicts on demand. This facility would treat all addiets including the mosi under serviced beingwômen. ado1éiiis. the working poor and the dual diagnosed. The hospital will promote treatment on a holistic basis including medical, psychiatric, psychological and social weilness. • Second I would ask that you advocate for the Simon Fraser Health Region to include this new hospital program under its umbrella of services. • Finally I would ask that you call on the Board of Directors for the SFHR to actively start seek funding options and explore the benefits of this type of program as a major part of the overall Addictions Treatment Strategy. Thank you Rock Chalifour2834 St. Catherines St. Port Coquitlam BC V 3B-5H4 604-464-5541 Email <rchal ifour@tel us. net>. ____ THE FOLLOWING NAMES ARE LOCAL ADVOCATES OF TILE ADDICTIONS HOSPITAL BASED TREAMENT PROGRAM Dr. Yaseman Arikan Dr. John Albrecht 1 Dr. Main Blair Dr. Peter Blair Internal Medicine General Practice I Internal Medicine General Surgery Dr. Margaret Blackwell Dr. Britt Bright Dr. J. Curi-v Dr. S. Baron Cardiology Psychiatrist .General Practice General Practice Dr. D. Chuang Dr. J de Couto Dr. R. DeMarchi Dr. S. Denny General Practice General Practice Family Practice Pediatrician! Addictions Dr. D. Eddy Dr. S. Ezzeddin Dr. D. Farquharson Dr. Diane Finding General Practice Physical Medicine! High Risk Obstetrics General Practice Rehab Dr. Marcia Fleming Dr. James Glazos Dr. J. Holman Dr. Dan Horvat General Practice Respirologist Family Practice General Practice Dr. H. Harding Dr. Bob Haden MD Dr. Joe Haegert Dr. R. Hirzer Physician and Surgeon - Emergency Medicine Family Practice Dr. Bronnie Hautala Dr. Thomas Jacobs 1 Dr. Akbar Javer Dr. A. Hepburn General Practice Family Practice Family Practice Family Practice Dr. G. Kenefick Dr. J Lane J Dr. Heather McLeod Dr. Susan Kuan • Family Practice Family Practice General Practice MD Dr. Jessica MacNab Dr. Roy Morton Dr. H. Oetter Dr. M. Milewski • Emergency Medicine Addiction Medicine Acting Chief— General Practice Psychiatry RCH Dr. S. Payton Dr. Hem Phaterpakar Dr: Bert Perey Dr Barry Miller Family Practice Psychiatrist Orthopedic Surgei' Emergency Medicine Dr. Schlater Dr. Paul Sobey Dr. D. Stogryn Dr. S. Piper General Practice Addiction Medicine Family Practice Orthopedic Surgery Dr. S. Sundvick Dr. Mark Seger Dr. S. Rajabali Dr. K. Ross General Practice Family Practice Family Practice General Practice Dr. Ian Thordison Dr. B. Toews Dr. John Turner Dr. David Warner Emergency Medicine General Practice General Practice General Practice Dr. S Wilansky Dr. John Wilson Dr. John vanBuuren Dr. C. Tomaszewski General Practice General Practice General Practice General Practice Dr. Lorne Walton Dr. Wilfred Wong Dr. Grover Wong Dr. R. Warneboldt General Practice General Practice Family Practice General Practice Dr. John Yap Dr. R. Yenson Dr. G. Frame Dr. Susan Kuan General Practice General Practice I General Practice I General Practice Dr. Ruth Alrecht Family Practice Dr. Bnan Attwood Psychiatry Dr. Richard Wilson General Practice Dr. J. Edworrhv Family Practice Dr. Diane Thomson Family Practice Dr. Ken Appleby I General Practice Pat Derkson RN Spencer Wade RN Critical Care MSN Unit Manager RMH Dr. Lana Barber General Practice Dr. P Golin General Practice Dr. Merrick Toserskv General Practice Dr. S. Mohammed General Practice Dr. Wendy Lam I General Practice Dr. Angela How Dr. J. Stro2rvn Family Practice I Dr. S. Matossian Internist Dr. E. Bruce Davey General Practice Hon. Helen Sparkes Mayor New Westminster I Dr. Gurdeep Parhar General Practice Dr. Eileen Leunsz General Practice Dr. Brian Scarth Psychiatry Dr. Imran Saniad Family Practice Dr Wolfgang Schambeger MD FRCPG Giselle Benoit I Prozram Coordinator Youth Crisis Response Team Perry Omeasoo MSW Valerie J. Dairon RN Cst. Dale Weidman ..... Pat Powick MSW First Nations Liaison I Orthopedic Tech. Vancouver City Police Social Worker retired Van! Rich Health Board Burnaby Hospital "Odd Squad" M. Michelle Hopkins Linda Holland Reporter Richmond News Nenie Young Office Manager Weidrite Fabricators Mr. Marty Lovick RSW Teena Troock Addictions Counselor Mr Dick Kastelein Accountant (retired) Pamela Gardner Member Burnaby Rotary Club Cst. Gwen Ranquist New Westminster Police Mrs. Claira Kastelein LPN Ken Jo' Owner/ Operator Carol Hine RN Maple Ridge Home Care CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: January 2, 2002 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: SUBJECT: Customer Comment Cards EXECUTIVE SUMMARY: The Executive Assistant to the General Manager: Corporate & Financial Services has managed the Customer Comment Card program since its implementation. A graphical analysis for the full year is attached. RECOMMENDATION: That the memo and graph on Customer Comment Card statistics be received for information. FINANCIAL IMPLICATIONS: None. BACKGROUND: Council expressed a desire to review the Customer Comment Card results on a semi-annual basis. The attached report is a result of this request. ---------. Prep'ar,7fJ by: C1n4 Dale, Executive Assistant Appr d by: Paul Gilt, B.B.A., C.G.A. Gener*Mna2er: Corporate & Financial Services Concurrence: Robert W. Robertson, AJCP, MCIP Chief Administrative Officer PG:cd -1- Ioo Customer Comment Cards 12 11 10 - 9 8- 7- 6- 5 4 3 2- 1- 0 IA Jan-01 Feb-01 Mar-01 Apr-01 May-01 Jun-01 Jul-01 Aug-01 Sep-01 Oct-01 Nov-01 Dec-01 as .-.... 0' — - s.-. l_l___ - - - - -- - Jan-01 Feb-01 Mar-01 Apr-01 May-01 Jun-01 Jul-01 Aug-01 Sep-01 I Oct-01 Nov-01 Dec-01 - #of Complaints 0 2 0 0 2 1 0 1 0 0 0 1 -1 —# of Suggestions 1 0 0 0 0 1 0 1 0 1 0 0 — - # of Compliments 1 1 1 2 4 10 4 3 1 2 3 1 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: December 21, 2001 and Members of Council FILE NO: E02-206-004 FROM: Engineering ATTN: SUBJECT: Contract No. E02-206-004: 206 Street (Lougheed Highway—i 19 Ave.) Purpose: To obtain Council's approval for the award of "Contract No. E02-206-004: 206 Street (Lougheed Highway - 119 Avenue)" roadworks project. Recommendation(s): That the Mayor and Municipal Clerk be authorized to sign and seal Contract No. E02-206-004 - 206 Street (Lougheed Highway - 119 Avenue) with Jack Cewe Ltd. Background: The 206 Street roadworks project completes a secondary access within the commercial area between 203 Street and the Lougheed Highway. The project entails the construction of 130 meters of modified collector road with associated services and appurtenances, north of the Lougheed Highway to tie into the existing section of 119 Avenue. The road is identified in the area guide plan to provide a second access and egress to West Gate and to improve traffic circulation. The road dedication is already in place. The Tender was advertised in local newspapers, the Journal of Commerce and was available for viewing at the Vancouver Regional Construction Association in Vancouver. Fifteen companies purchased a tender package of which eleven submitted bids. Tenders were opened in public on December 18, 2001, at 2.00 PM. The four lowest complying tenders received were as follows: Jack Cewe Ltd. $184,572 Tag Construction Ltd. $188,335 Aggressive Roadbuilders Ltd. $192,905 Pacific Utility Contracting $203,648 All tenders are exclusive of GST. One tender received was not accepted following a review by the District's legal counsel who deemed that the non-acceptable tender did not meet a number of tender requirements and was therefore non compliant. An analysis of the documentation from Jack Cewe Ltd. shows that its tender is complete and complies with the tender requirements. 1603 p Intergovernmental Issues: As the proposed roadworks connect to Lougheed Highway approval from the Ministry of Transportation and Highways (MOTH) was required. An application was made to MOTH and the design drawings approved. Environmental Implications: N/A Citizen/Customer Implications: Completion of these roadworks will create a through road from 203 Street to Lougheed Highway that will improve traffic circulation through the area. The new road also provides an alternative emergency route within a high traffic commercial area. Interdepartmental Implications: N/A Financial Implications: The estimated project costs are as follows: Contract E092-010-064 $ 185,000 Engineering & Inspection $ 6,000 Contract Administration $ 4,000 GST (3%) $ 5,850 Total $ 200,850 Funding for this project is allocated from the following budget sources: DCC Funds $291,260 The estimated expenditures are within the allocated funding. Alternatives: The District may choose not to award the tender, which would result in the roadworks not being constructed. Summary: The extension of 206 Street from 119 Avenue to Lougheed Highway is an important transportation link for the District, providing alternative urban and emergency routing within the commercial area. Prepared by: David Pollock PEng. Director of roject Engineering J'Re,iewed by: Andrew Wood "PEng. Mu;nicipaI Eineer /,f)j (t t Approved b : Frank Quinn PEng. General Ma r, P.W. & D.S. \) Concurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer iziii DEWDNEY TRUNK ROAD LOJGHEED HIGHWAY A SITE MAP OF LOUGHEED HIGHWAY SCALE: AND 206 STREET N.T.S. CORPORATION OF THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE ENGINEERING Incorporated 12 September, 1574 DEPARTMENT DATE: DEC. 2001 1 FILE/DWC No SK 0181