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2002-03-26 Council Meeting Agenda and Reports
Corporation of the District of Maple Ridge COUNCIL MEETING A GENDA Marc/i 26,2002 7:00p.m. Council Chamber MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. Note: This Agenda is also posted on the Municipal Web Site at www.mapleridge.org 100 CALL TO ORDER 200 OPENING FRA YERS Pastor Gary Conolly 300 PRESENTATIONS AT THE REQUEST OF COUNCIL 400 ADOPTION OF MINUTES 401 Minutes of the Regular Council Meeting of March 12, 2002 402 Minutes of the Public Hearing of March 19, 2002 500 DELEGATIONS 501 Maple Ridge Youth Centre Society and Maple Ridge Community Foundation, Presentation to the Greg Moore Youth Centre 502 Economic Advisory Committee Page 1 Council Meeting Agenda March 26, 2002 Council Chamber Page 2 of 7 600 UNFINISHED BUSINESS - Nil 700 CORRESPONDENCE Request for Resolution 701 Federation of Canadian Municipalities, Ratification of Kyoto Protocol Letter dated March 18, 2002 from Jack Layton, President, requesting Council endorse a resolution to ratif' the Kyoto Protocol. 800 BY-LAWS 801 RZ/63/00, 28348 96k" Avenue, former Ruskin Elementary School Items 801.1 and 801.2 are from the Public Hearing of March 19, 2002 801.1 Maple Ridge Heritage Designation Bylaw No. 6006-2001 second and third reading (to designate the property as a Municipal Heritage site) 801.2 Maple Ridge Zone Amending Bylaw No. 6005-2001 second and third reading (to rezone from P-i (Park and School) to RS-3 (One Family Rural Residential) to permit conversion into a single family residence) 801.3 Heritage Tax Exemption Bylaw No. 6022-2002 second and third reading (to exempt from property tax for the year 2003) 802 RZ/65/01, 11940 2281h Street from the Public Hearing of March 19, 2002 802.1 Maple Ridge Official Community Plan Amending Bylaw No. 6001-2001 second and third reading (to include into Development Permit Area XVI (1)) 802.2 Maple Ridge Zone Amending Bylaw No. 6000-2001 second and third reading (to rezone from RS-1 (One Family Urban Residential) to C-3 (Town Centre Commercial) to permit a multi-use facility with three commercial units and two residntiaiunits) Council Meeting Agenda March 26, 2002 Council Chamber Page3of7 803 RZ/52/00, 24079 and 24111 Dewdney Trunk Road from the Public Hearing of March 19, 2002 803.1 Maple Ridge Official Community Plan Amending Bylaw No. 6020-2002 second and third reading (to designate from Agricultural to School) 803.2 Maple Ridge Zone Amending Bylaw No. 6019-2002 second and third reading (to rezone from RS-3 (One Family Rural Residential) to P-i (Park and School) to permit construction of a playfleld and related athletic facilities) 804 RZ/31199, 11969 200th Street from the Public Hearing of March 19,2002 804.1 Maple Ridge Official Community. Plan Amending Bylaw No. 6010-2002 second and third reading (to include into Development Permit Area III (8)) 804.2 Maple Ridge Zone Amending Bylaw No. 5985-2001 second and third reading (to rezone from RS-3 (One Family Rural Residential) to CS-i (Service Commercial) to increase customer parking capacity for the Staples store) 805 RZ/72/01, 13600 Block of 256 Street from the Public Hearing of March 19, 2002 805.1 Maple Ridge Official Community Plan Amending Bylaw No. 6017-2002 second and third reading (to designate from Industrial Reserve to Industrial (Urban/Rural)) 805.2 Maple Ridge Zone Amending bylaw No. 601 6-2002 second and third reading (to rezone from A-2 (Upland Agricultural) to M-5 (High Impact Industrial) to permit the processing of gravel) 806 Maple Ridge Council Remuneration By-law No. 601 8-2002 final reading (to provide for a 3% salary increase for the Mayor and Council for the years 2003, 2004 and 2005 and expanded access to benefits) Council Meeting Agenda March 26, 2002 Council Chamber Page 4 of 7 COMMITTEE REPORTS AND RECOMMENDATIONS 900 COMMITTEE OF THE WHOLE 901 Minutes -March 18,2002 The following issues were considered at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for Municipal Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 12:30 p.m. on the Monday the week prior to this meeting. The Committee concurred with the staff recommendations unless otherwise noted below. Public Works and Development Services 902 RZ/007/02, 20482 123 Avenue, RS-1 to RS-lb, First Reading Staff report dated March 1, 2002 recommending that Maple Ridge Zone Amending Bylaw No. 6024-2002 to permit future subdivision into three residential lots be given first reading and forwarded to Public Hearing. 903 Maple Ridge Official Community Plan Amending By-law No. 6025-2002, First Reading Staff report dated February 25, 2002 recommending that the subject bylaw to facilitate bare land strata development and to establish Development Permit Guidelines for a new residential category, "Intensive Residential" be given first reading and forwarded to Public Hearing. 904 RZ/023/01, 20657 Westfield Avenue, RS-1 to RM-1, First Reading This item was withdrawn from the agenda. 905 RZ/074/01, 11442 Best Street, P-6 to RM-1, First Reading Staff report dated February 25, 2002 recommending that Maple Ridge Official Community Plan Amending By-law No. 60 13-2002 and Maple Ridge Zone Amending By-law No. 6008-2002, to permit construction of 34 homes, be given first reading and forwarded to Public Hearing noting that the conditions outlined in the teport must be completed pupm to final consideration. Council Meeting Agenda March 26, 2002 Council Chamber Page 5 of7 906 RZ/010/01, 24400 104 Avenue, RS-3 to P-i and RS-lb, First Reading This item was withdrawn from the agenda. 907 RZI011IO2, 23981 Dewdney Trunk Road, P-i to P-4a, First Reading Staff report dated March 6, 2002 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6032-2002 and Maple Ridge Zone Amending Bylaw No. 6031-2002, to permit a Church use on the property, be given first reading, forwarded to Public Hearing and permitted to hold a Development Information Meeting. 908 SDI008/02, 240th St. and 110" Ave. SE, Park Exchange Staff report dated March 6, 2002 recommending that Maple Ridge Park Exchange By-law No. 6026-2002 be given three readings. 909 Contract for Management of Transit Shelters Staff report dated March 8, 2002 recommending that the Mayor and Municipal Clerk be authorized to sign and seal Contract No. E02-036-006 with Pattison Outdoor. Financial and Corporate Services (includin5! Fire and Police) 931 Vote by Mail Staff report dated March 12, 2002 providing information on voting by mail as an alternative and recommending that the report be forwarded to the Provincial government and UBCM for consideration of ways to improve voter turnout. Community Development and Recreation Service - Nil Correspondence Council Meeting Agenda March 26, 2002 Council Chamber Page 6 of7 971 Greater Vancouver Regional District, Interim Report of the Energy Policy Task Force Letter dated March 5, 2002 from Ken Cameron, Manager, Policy and Planning requesting comments on the Interim Report of the Energy Policy Task Force. The recommendation was to receive the letter for information. Other Committee Issues - Nil 1000 STAFFREPORTS 1001 Disbursements for the Month Ended February 28, 2002 Staff report dated March 19, 2002 recommending that disbursements be approved. 1098 MAYOR'S REPORT 1099 COUNCILLORS' REPORTS 1100 OTHER MA TTERS DEEMED EXPEDIENT 1200 NOTICES OF MOTION 1300 ADJOURNMENT Council Meeting Agenda March 26, 2002 Council Chamber Page 7 of 7 1400 QUESTIONS FROM THE PUBLIC QUESTIONPERIOD The purpose of the Question Period is to provide the public with an opportunity to seek clarification about an item on the agenda, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. If a member of the public has a concern related to a Municipal staff member, it should be brought to the attention of the Mayor and/or Chief Administrative Officer in a private meeting. The decision to televise the Question Period is subject to review. Each person will be permitted 2 minutes only to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). The total Question Period is limited to 15 minutes. If a question cannot be answered, it will be responded to at a later date at a subsequent Council Meeting. Other opportunities to address Council may be available through the office of the Municipal Clerk who can be contacted at (604) 463-5221. Checked by:________________ Date: Federation of Canadian Municipalities Fdération canadienne des municipalits '!X wiall. DEmaH M P. Fnndinçj F1k Af Dcy -, Loo2 MAR 192002 Cuci1jur Jack Layton Toeonto. Ontario Ptesidtnt Pnieidau Distribute to: Head and Members of Council; Managers/Clerk Ratification of the Kvoto Protocol: what's the hot air all about? When we bum gasoline to drive our cars, natural gas to heat our homes, coal to make electricity, or cut trees faster than they can be replaced we add greenhouse gases to the air. Scientisis have sounded an alarm: if we don't slow the amount of, pollution going into the air, our climate will change leading to more extreme weather and disruption to communities. Some of us are already affected. Warm temperatures in northern communities like Dawson City are melting the permafrost buildings are sinking; winter roads no longer reliable. Our friends in the Prairies are facing another summer of drought and pest outbreaks. Air quality in southern Ontario has never been so bad. Extreme winds and storms are affecting communities in the east. Is this climate change? Scientists say these events are typical of climate change and that we can expect more of the same in the future. Once we change the climate, there .is no turning back. When faced with an irreversible problem its best to take a precautionary approach. Thats what governments did in 1992 when they agreed to the Framework Convention on Climate Change and again in 1997 when they negotiated the Kyoto Protocol. The Kyoto Protocol is a small step in the long road to protecting the climate and our citizens. It starts to put the brakes on the amount of greenhouse gas pollution going into the air. The Protocol is flexible and designed to cut greenhouse gas emissions at the least cost. Can we cut this pollution without harming our communities? Yes, we can. I co-chaired a process on behalf of the Federation of Canadian Municipalities (FCM) in 1998 that looked at what municipal governments could do to cut greenhouse gas pollution. We found that using energy more efficiently, capturing landfill gas, diverting organic waste from landfills, and investing in public transit, renewable energy and community energy systems could save money, improve the local environment and cut greenhouse gas emissions. This is sustainable community development Ratification of the Kyoto Protocol will improve Canada's productivity and stimulate innovation. Implementation of the Protocol can be designed to ensure that no industry or sector suffers disproportionately. We can design a response that improves competitiveness, not hurt it .12 Minion onrá dc minion 7 1e1rethn ofCenadia,, Ahmkipa1ids (FCM) &n Mn La liWd,wi.n ,ahimedn mnniópaLb () at Ia vofr die natiml wke Aftun#W gawmMaduce 1901. FCM nwiagk da Vwvwmrdh ,,nicipaux4:Ji 1901. £aJtM is dedicated to inrivkg the qsali*y ofkft its di cmmxhierby ca &uu mdlioirrhs qimlitide vie ddx aiaerfra cllccthdth en p,vmontsI1on& dawusbk.munic4calgotemmnn. fivoiiavu &i gosswrwments nwniroaxcftr#. çfficacts et rsponsables. Alde,znan Julio Schanal Calgary, Albezta vine Vim Ptetident Premier vicepeéddcnt 1erc Duaharzne Hull (Qutbcc) Second Vico Pre,idenc Deuuèmc v-praidcsu Matur Ann MacLea,, New Glasgow. Now Scotia Third Vice I'rgaidcnr Twiaijne vice-pthidenre Councillcir Joanne Monighn Kiwnat, Bricialt Columbia Part President Prâidenze surenite James W. Knight ChitF Executive Officer cbe(de Ia direction 24 rue Clacenir Street Ottawa. OntazioKlN5P3 ' (613)241-5221 IN (613)241.7440 hderation@fcm.cs 4hb ckalauc web: www.ci Economic and Social POlicy Priliriques êconnmiques at xaciales IN (613)244-2250 policy@fcm.ca &itr,bi.hi Communities and Envbviunental Policy Cdlienivira viablet at politiquca cue monernenraler (613)244-1515 Corporate Development DMloppcznene cocpuzathf t (613) 241-2126 Inrernadonal Centre for Municipal Development Canoe mcernauonal pUuW It dMloppernent mwiicipiai IN (613)241.fl17 70/ 4 -2- I urge your council to endorse the attached model resolution, or to modify it to meet your communitys needs. Council endorsement on Earth Day, April 22, 2002, is one important milestone, but endorsements are welcome until Fall 2002. Municipal government support for ratification of the Kyoto Protocol could make the difference as the Government. of Canada decides whether to follow through on its international commitment; a decision expected by year end. FCM has prepared talking points, a power point presentation and an analysis of the climate risks to Canada's regions and communities to assist you in presenting the resolution to Council. FCM can also arrange a limited number of council presentations. For more information, or to arrange a council presentation contact Paul Gregory, 613-241-5221, ext. 291, or pgregory©fcm.ca or visit our Web site at www.fcm.ca There's much to be gained from takingaction now, so much to lose if we don't. Sincerely, President MODEL RESOLUTION MUNICIPAL GOVERNMENTS URGE RATIFICATION OF THE KYOTO PROTOCOL WHEREAS climate change causes cause drought, permafrost melting, sea-level rise and floods that damage municipal infrastructure, displace citizens and create a financial burden for municipal governments; WHEREAS economic acthiity in rural and northern communities relying on fisheries, tourism, forestry and agriculture is disrupted by climate change; WHEREAS investments in building retrofits, community energy systems, water conservation, renewable energy technologies, waste reduction, landfill gas capture, fleet management and public transit reduce municipal operating costs, help maintain community services and protect public health while cutling greenhouse gas emissions contributing to climate change; WHEREAS forestry and agriculture sectors can expand business opportunities by increasing the capacity of trees and soils to absorb carbon dioxide and by developing renewable fuels like ethanol; WHEREAS fossil fuel producers are increasing investments in renewable energy and alternative fossil fuel technologies that reduce the amount of carbon dioxide going into the air; and WHEREAS 72 per cent of Canadians want the Kyoto Protocol ratified; BE IT RESOLVED THAT endorses ratification of the Kyoto Protocol; and BE IT FURTHER RESOLVED THAT this resolution be communicated to our Member of Parliament, provincial environment and energy ministers, federal and provincial opposition leaders, community media and the Federation of Canadian Municipalities. NAME ELECTED TITLE MUNICIPALITY DATE Please Fax Back to (613) 241-7440. CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6006 - 2001 A By-law to designate a heritage property WHEREAS, the Council considers that the property described in this Bylaw has heritage value and heritage character and that its designation is desirable for the conservation of protected heritage property; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Heritage Designation By-law No. 6006 - 2001 ." That parcel or tract of land and premises known and described as: 28348 -96 Avenue (Ruskin Elementary School) All that portion of: Lot 11, District Lot 439, Group 1, New Westminster District, Plan 54720 and outlined in heavy black line on Map No.1262 a copy of which is attached hereto and forms part of this by-law, is hereby designated as protected under Section 967 of the Local Government Act. Interpretation In this Bylaw, any grammatical form of the term "alter" has the meaning corresponding to the meaning given to that term in Section 947 of the Local Government Act. Designation The primary reason for designation of the property is based on its position as a predominant local landmark. Built by the Province in the typical architectural style of the early 1920's, the building remains substantially intact. The following physical features of the building outlined in section 4 above are included in the designation: building envelope including height, shape, size, floor area and exterior materials; location and architectural treatment of the primary access to the building. Do. I Maple Ridge Heritage Designation Bylaw No. 6006 - 2001 Exemptions from Heritage Alteration Permit Requirement 6. The following types of alterations may be made to the property without the owner obtaining a heritage alteration permit: normal repair and maintenance; interior alterations that do not alter the exterior appearance of the building; interior alterations that do not alter any of the items outlined in section 4 above. 7. For the purposes of section 5 above, "normal repair and maintenance" is that repair and maintenance occasioned by the ordinary wear and tear and is limited to the replacement of elements of the structure or finishing materials of a building with components that are equivalent to those being replaced in material composition, dimensions, colour and quality. READ afirst time the day of PUBLIC HEARING held the day of READ a second time the day of READ a third time the day of RECONSIDERED AND FINALLY ADOPTED, the 2002. MAYOR A.D. 2002. A.D. 2002. A.D. 2002. A.D. 2002. day of CLERK A.D. MAPLE RJDGE HERITAGE DESIGNATION I Bylaw No. 6006-200 1 Map No. 1262 MAPLE RIDGE A Incorporated 12 September. 1874 1:2500 - - C -4 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6005 - 2001 A By-law to amend zoning on Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No. 6005 - 2001." That parcel or tract of land and premises known and described as: All that portion of: Lot 11, District Lot 439, Group 1, New Westminster District, Plan 54720 and outlined in heavy black line on Map No. 1261 a copy of which is attached hereto and forms part of this by-law, is hereby rezoned to RS-3 (One Family Rural Residential) Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of A.D. 2002. PUBLIC HEARING held the day of A.D. 2002. READ a second time the day of A.D. 2002. READ a third time the day of , A.D. 2002. APPROVED by the Minister of Transportation and Highways this day of , A.D. 2002. - RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 2002. MAYOR CLERK 450/.7 20.lJ - P 6473 S 1/2 B 0.947 ho. 1 9678 987/ P 9646 Rem2 P7537 la 9658 Rem2 ib 2 0l P9646 9648 l iGI* I0 1 lb 629 ha. 1 P 7537 / LMV 16 (N / 0. Rem 1 iI I I - I I I - I P 160972 I I I I I I! / 13 P 41258 / 1.918 ho. I 9 4.047 ho. I —- I - - MAPLE RIDGE ZONE AMENDING Bylaw No. 6005-2001 Map No. 1261 From: P-1(Park and School) To: RS-3(One Family Rural Residential) / I 1.596 ho. / I / 0.903 I / I / 96 AVE. I P293i' .9595 A / 0' 15 16 / / 0.405 ho. / 0.522 ho. / / / 9553 P 33032 / / 22 / 1.468 ho. I / / / / / / / / P7537 / ci r to P 46269 P 10195 C.4 10 1 Rem2 1 3 P 54720 11 0.782 ho. MAPLE RIDGE Incorporated 12 September, 1874 1: 2500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6022 - 2002 A By-law to exempt from taxation, an eligible heritage property - within the Municipality of Maple Ridge WHEREAS, pursuant to the provisions of Section 342 of the Local Government Act, R.S.B.C, 1996, a Municipal Council may exempt eligible heritage properties from taxation; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: I. This by-law may be cited as "Maple Ridge Heritage Tax Exemption By-law No.6022 - 2002." That in accordance with Sections 342, 343 and 344 of the Local Government Act, the following designated heritage property shall be exempt from taxation: Owned by Manno Manuele and Calla Maria Roll Number: 94806-0100-X - 28348 96 Avenue and all that portion of: Lot 11, District Lot 439, Group 1, New Westminster District, Plan 54720 and outlined in heavy black line on Map No. 1270 a copy of which is attached hereto and forms part of this by-law; The exemption from taxation as herein before noted applies only to taxation levied under Section 359(1) (a) of the Local Government Act. The exemption from taxation as herein before noted applies for the year 2003. The exemptions granted by this bylaw are without prejudice to any claim for compensation to exemption based on any other provisions of the Local Government Act or any other legislation. READ a first time the day of ,A.D. 2002. PUBLIC HEARING held the day of A.D. 2002. READ a second time the day of A.D. 2002. READ a third time the day of A.D. 2002. RECONSIDERED AND FINALLY ADOPTED, the day of ,A.D. 2002. MAYOR CLERK 7ot.3 I MAPLE RIDGE HERITAGE TAX EXEMPTION I Bylaw No. 6022-2002 Map No. 1270 MAPLE RIDGE K Incorporated 12 September. 1874 1:2500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6001 - 2001. A By-law to amend the Official Community Plan WHEREAS the Local Government Act empowers a local government to adopt or amend an Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "A", "B" & "H" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This By-law may be cited for all purposes as "Maple Ridge Official Community Plan Amending By-law No. 6001- 2001." Schedule "B" is hereby amended for that parcel or tract of land and premises known and described as:. Lot 50, Section 17, Township 12, New Westminster District, Plan 32322 and outlined in heavy black line on Map No.(al , a copy of which is attached hereto and forms part of this by-law, is hereby redesignated to Town Centre Commercial Schedule "A" is hereby amended by adding the following in correct numerical order to Subsection (B) of Development Permit Area XVI in the Appendix: Lot 50, Section 17, Township 12, New Westminster District, Plan 3.2322 Those parcels or tracts of land.and.premises known and described as: Lot 50, Section 17, Township 12, New Westminster District, Plan 32322 and outlined in heavy black line on Map No. 612, a copy of which is attached hereto and forms part of this bylaw, are hereby designated as Development Permit Area XVI (1) on Schedule "H". Maple Ridge Official Community Plan Designation By-law No. 5434-1996 as amended is hereby amended accordingly. U efaz I READ A FIRST TIME the day of PUBLIC HEARING HELD the day of READ A SECOND TIME the day of READ A THIRD TIME the day of RECONSIDERED AND FINALLY ADOPTED the A.D. 200. ,A.D.200 ,A.D.200 ,A.D.200 A.D. 200 day of. MAYOR CLERK - I_WI •I - - 1 I 320 317 u J RemJ :iI Zo I i I 307 I 1/2042 CD a.. /2047 1,2050 P 47804 1120101 I I CD 120491 IN 1/2 6:1 Rem. N 130' of 2l J 319 318 I P 8 I I- L260_L2614..262 co j 1 J 21J 112038 a.. _ IS 1/2 6 I Rem. 2 120371 4PJ 44292 P 12253 I _____________________ I 17 _________ ______________ 3 io.4 1/2072 < •J < I I1.LMP 1505 P 2891 P 5131] I16IIIIk 327 1 Rem. 1 310 P 52750 I I Io\l I P77 1150. I72026I -LJ P 61650 • p 842 DEWDNEY TRUNK ROAD RW_80199 1 I I 57 I I N NN N DI P 468391 L8 LMP 42856 I CD oI I ____ 1 CDI CD P 68237 1 Rem. 1220 I 229 I 1.19 ha __________ I I 1 0 0.621 ho __________________ iIa.IP O. 0)1 1 8 I N j ___ Ii N 0. _____ I lCD CD 71 I7 ________ ,-RW 15258 156 1 155 1 1541 P 1 67142 LMP 1375J 49 ===/ l I I { 1581157 I P 413788 I II3 3 IMP1 35147 F_ CD I 11960 o RPI61086 ________________ I I lMP II .13758 j 0.1 50 LMP 2449 SP1 NW1 556 J/,9*, J 3 LMP 2409 1R AVE. EPI 63907 I / 0.610 ho 11943 69 102 I, p 1/920 Rem 66 2 4 ii CD /1935 I iI ii ii 65 70 _ A N /193J!° 1 119 AVE. P 86981 N 5 p 76459 17920 11921 sf922 4RW 18394 I 11907J . 11929 64 71 10 Rem. 54 I P 34914 . (P 21553) 6 63 72 I • 7/900 17912 m "'° 17917 98 0) 10 t 62 73 11902 11900 11907 1) cc I ICC 236 8 0)0) In 97 * 6100 N74 1/895 P 61527 1/891 LMP 31454 (EASEMENT)i . 96 NW 1739 10 111880 1/887 45 1/873 600. 0.75 11888 LMP 46902 __________ N 11855 11830 59 76 /1878 CD 0. 0 1 11 1 11870 11859 94 CL 1 0.' *1 LP59674 118.5/ 58 77 11868 *1 1 LMP 26960 ___________j167 /1568 / p 43930 CD 1 4.121 ho 57 78 EP"51/856 /LMP 46901 LMP 18896 i nan i ppp -p I MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6001-2001 Map No. 612 PURPOSE: TO DESIGNATE AS DEVELOPMENT PERMIT AREA XVI(1) MAPLE RIDGE I !ncorporated 12 September, 1874 I N.T.S. 320 I 317 I I 12050 P 478O4 1204/I 12040 Rem 319 318 12042 CD N 1/2 6 a. 12041 Rem. N 130' of 2 /2038 a. S1/26 12037 Rem.2 - f 17 /2032 < < /21728 IRem 04 C'1 P 52750 327 LJUJ _ JNT:: 15al ________ 12026 -- ._i P 61650 - DEWDNEY TRUNK ROAD 57 P 46 71 P67142 LMP' 35147 RP161086 SPNW1556 EPJ 63907 p.' IN 8 1.19 ho I ! I LL 7 LMP 13759f LMP - It 0.610 ho I' 2 3J-1 LO 1" 2" I P8 - ,.... P2891 LMP 1505 Rem. 1 0 I P 842 RW 80199 o 1 Ln P 68237 Rem. 220 229 PcI 1 158 157 156 I 1960 I I UP ?44.Q IP PULLERA!..t. 3 f9.3 69 Rem 66 1:1 4 11940 65 70 1/930 5 1/929 64 71 /7920 11921 6 11.917 Z 63 72 /1910 11911 7 M 11903 . 62 73 8 /1900 1 1901 17885 61 74 11890jj Q. 11891 9 11873 60' a.75 10 11880 7-1881 11865 59 76 11 71820 1185 .1/851 58 77 167 I 11868 11857 P 43930 154Jj 57 78 I E 11856 118451 1O2I I 11932 1 0( 11922 99 ff9.12 98 ff902 97 11898 96 co 3Q49 - ' a. P12253 3 woji 310 P 51311 I - LMP 42856 148 04 0 I 2 0.621 ho r" -- — — uIi U, C'14 i 119 AVE. P 76459 -RW 18394 I I 11.1 Rem. 54 ' I P 34914 (P 21553) a,' p..,' 15 LMP 31454 (EASEMENT)11 3 Ri 'LMP 46902 co a' cl-I a.' * ' LP 59674 a, 1 LMP 26960 to I 4.121 ho I LMP 46901 LMP 18896 I •I ri i p Ofl MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6001 -2002 Map No. 611 From: Service Commercial To: Town Centre Commercial 50 p1920 A P 86981 11900 (I) co 236 P 61527 NW 1739 71830 MAPLE RIDGE I v Incorporated 12 September. 1874 1:2500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6000 - 2001 A By-law to amend zoning on Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No. 6000 - 2001." That parcel or tract of land and premises known and described as: All that portion of Lot 50, Section 17, Township 12, New Westminster District, Plan 32322 and outlined in heavy black line on Map No. 1260 a copy of which is attached hereto and forms part of this by-law, is/are hereby rezoned to C-3 (Town Centre Commercial) Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A' attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 200. PUBLIC HEARING held the day of , A.D. 200. READ a second time the day of , A.D. 200. READ a third time the day of , A.D. 200. APPROVED by the Minister of Transportation and Highways this day of , A.D. 200. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200. MAYOR CLERK - 'O2.2- .- - - I iZO I i1 ° 307 /2042 co a- /2041 I' 17804 /X4/I 12040 I . 120J I N 1/2 Rem. N 130w of 319 318[ 15.2 Rem I 1 J 24 _____________ I I 2&0 2616 Iia J /.a23l J P 8 Is 1/2 6 I Rem 2 _______________________ N 2 a- a. P2891 3 ,.'3A 1/2032. P 12253 17 —1< 50 310 1 P LMP 1505 r15 Rem. 1 P513111 _______ I8.3 —i I loI - 115a-l-1 11202!] I_j P 61650 P842 DEWONEY TRUNK ROAD ' N N N N N N RW80199 C)' _ 115.2 856 oI P 46839 48 LMP 42 L 1 a- I I I'I 0) a. 0)1 1 1/969! I a- "I I 8 J I I P 68237 ,Rem. J220 J229 I 1.19 ho 00 a. I 20.1 I I) 1 0 0.621 ho LL U I - 71 a-7 z 42 IMP 1375 I ..-RW 15258 I lasyl 115811571 I 156,1551 154, ______________ I = LMp135147 3 16.7;,g i RP161086 _____________________ SP1 NW15561 IMP 2409 FULLERAVE.LMP 137_ffi3:----52['4'50 IMP 2449 'I EPI63907 I 0610ho i69 102 42 /1920 65 70 Rem661 115.2 II 11935 A 71940 1 119 AVE. I P 86981 5 11 I II 0 929 64 71 I 10 RW 18394 I "9071 (17920 119211 P76459 I I . I 6 Rem.54 237± 11917 P 34914 (P 21553) I noo 99 63 72 J 11972 LANE - 71903!1 62 73 I I 98 1/900 I 71901 I 119017 rQ 0) • 236 8 11884 I o 6100 ir-74 I 11898 LMP 31454 (EASEMENT)' f J P 61527 I I I ,,gg,I 95 N NW 1739 I 7/8731 1 11880 6o°--75 96 7/888 10 I "'l04 1/5651 111870 i i _____________ 11878 Ico a- I 5976 01 _________a- 71558LP 59674 LMP6902 1 11 1185 I 941 11868 118571 1 LMP 26960 I ( 167 115.2! 58 77 4.121 I P 43930 4 f I JEP 44 I 5778 IMP 46901 LMP 18896 ______________ IflIn IOOt7 I . 7/5 I 16 7_11856 1/845! MAPLE RIDGE ZONE AMENDING Bylaw No. 6000-2001 Map No. 1260 From: RS-1(0ne Family Urban Residential) To: C-3(Town Centre Commercial) MAPLE RIDGE v Incorporated 12 September, 1874 1:2500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6020 - 2002. A By-law to amend the Official Community Plan WHEREAS the Local Government Act empowers a local government to adopt or amend an Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "B" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This By-law may be cited for all purposes as "Maple Ridge Official Community Plan Amending By-law No.6020 - 2002." That parcel or tract of land and premises known and described as: Lot 2, Section 22, Township 12, New Westminster District, Plan 3118 And Lot 3, Section 22, Township 12, New Westminster District, Plan 3118 and outlined in heavy black line on Map No.618, a copy of which is attached hereto and forms part of this by-law, is hereby redesignated to: School Maple Ridge Official Community Plan By-law No. 5434-1996 as amended is hereby amended accordingly. READ A FIRST TIME the day of PUBLIC HEARING HELD the day of READ A SECOND TIME the day of READ A THIRD TIME the day of RECONSIDERED AND FINALLY ADOPTED, the MAYOR A.D. 2002. A.D. 2002. A.D. 2002. ,A.D.2002. day of , A.D. 2002. CLERK O3.I IL 13 16 r"BW Rem 17 1EP 141 0 .. MP 23812 1.868. P 39756 0 P 3118 3T335 26 2 H1128 _____ t5.ot,,oW__I 0.4oeI. .. IZ , m d 0. 25.1 30 2 siIe 20 0.457 0.405 p. - e i ri i1i i I—rnI 12I IZSJ 111/27 S 1/2 7 P2512 6 P 3118 I- 0.4008. Rein N 1/2 6 0.005 1- 'Jr" .ppg Fwft.rfl3 I- 5 P82308 040S1.. 2 3 4 5 6 , NOW 4047 10. 4.547 8.. 4.047 8. 4.047 8.. 4.017 I RemI 2 2 0. sjwv p. 0. I- 3 0.4008. P 57747 14 0 2 0.5078. 52458. RW 27 SW 30273 — — — — - — Ron. 21 S S Pe8o32 L_Rw 86310 - 1P 84994 RP85321 ¶P 86310 DEWDNEY TRUNK RD. P1168R.mNI/1r' L JP7803 I Al I I I55.I ___________________________ I_11404 _I MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6020-2002 Map No. 618 From: Agricultural To: School MAPLE RIDGE V Incorporated 12 September. 1874 1:4000 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6019 - 2002. A By-law to amend zoning on Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No. 6019 - 2002." Those parcels or tracts of land and premises known and described as: All that portion of: Lot 2, Section 22, Township 12, New Westminster District, Plan 3118 And Lot 3, Section 22, Township 12, New Westminster District, Plan 3118 and outlined in heavy black line on Map No. 1269 a copy of which is attached hereto and forms part of this by-law, are hereby rezoned to P-i (Park and School) Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of PUBLIC HEARING held the day of READ a second time the day of READ a third time the day of RECONSIDERED AND FINALLY ADOPTED, the 2002. A.D. 2002. A.D. 2002. A.D. 2002. A.D. 2002. day of A.D. MAYOR CLERK p 3 - ?.., F Z314 3 19 0.4044.. OPPI33 P 51480 13 16 A i'I Mi€flft IY RP 8440 Rim 17 MAN 19 0 ' 1EP 141811 3312 I.. MP 23612 in 0. P3118 P 39751 II im N 1/28 0.4004.. Ni 23 33 E S 1/28 31 _ 0.4004. 8 9 20 W 22 vu PQ98 FR N 1/2 7 21 S 1/2 7 #Z0 P2512 8 I.. P 3118 Rim N 1/2 8 — 0.4004.. can hi. 'i" PP097 IL iJNWt3 ) 5 P 82308 C') 0.404 I'. 2 3 4 5 6 3 , 0 * C14 1J000 4.047 hi. 4.9474.. 4.047 4.. 4.047 4.. 4.047 Ren,1 2 0.4004. a. 19074 a. 3 0.40S hi. P 57747 19000 14 20 01074.. RW 273 RW 30273 Ran, 21 S P68032 =2 - - - - - - ______ L_.RW 86310 - g DEWDNEY TRUNK RD. 84894 RP 85321 1131 I Rern hd1 21 ,Ihb8 p A L 2 P14166 I "NI MAPLE RIDGE ZONE AMENDING Bylaw No. 6019-2002 Map No. 1269 From: RS-3(One Family Rural Residential) To: P-1(Park and School) MAPLE RIDGE K Incorporated 12 September, 1874 1:4000 I CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6010 - 2002. A By-law to amend the Official Community Plan WHEREAS the Local Government Act empowers a local government to adopt or amend an Official Community Plan; AND WILEREAS it is deemed desirable to amend Schedule "A", "B" & "H" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This By-law may be cited for all purposes as "Maple Ridge Official. Community Plan Amending By-law No. 6010 - 2002." Schedule "B "is hereby amended for that parcel or tract of land and premises known and described as: Lot 1, Except: Firstly: Part subdivided by Plan LMP 40247; Secondly: Part dedicated road on Plan LMP 40250; District Lot 222, Group 1, New Westminster District Plan LMP 31913 and outlined in heavy black line on Map No. 613, a copy of which is attached hereto and forms part of this by-law, is hereby redesignated to Service Commercial Schedule "A" is hereby amended by adding the following in correct numerical order to Subsection (B) of Development Permit Area 111 in the Appendix: Lot 1, Except: Firtl: Part subdivided by Plan LMP40247; Secondly: Part dedicated road on Plan UvIP 40250; District Lot 222, Group 1, New Westminster District Plan LMP 31913 Those parcels or tracts of land and premises known and described as: Lot 1, Except: Firstly: Part subdivided by Plan LMP 40247; Secondly: Part dedicated road on Plan UVIP 40250; District Lot 222, Group 1, New Westminster District Plan LMP 31913 '60'!. 1 and outlined in heavy black line on Map No. 614, a copy of which is attached hereto and forms part of this bylaw, are hereby designated as Development Permit Area ifi (8) on Schedule "H". 5. Maple Ridge Official Community Plan Designation By-law No. 5434-1996 as amended is hereby amended accordingly. READ A FIRST TIME the day of , A.D. 2002. PUBLIC HEARING HELD the day of READ A SECOND TIME the day of READ A THIRD TIME the day of RECONSIDERED AND FINALLY ADOPTED the A.D. 2002. A.D. 2002. A.D. 2002. A.D. 2002. day of MAYOR CLERK tn 10 P73373 E 7213 1950 _ IF , 81 9 10 11 12 6 5 //94ON I; 2o..,, Af i 120 8 AVE. 12078 .' 11 F206i I 39 I /2062 I C -v1 /2074k ii6 I 12056 41 19 - /2070 117 I ____ 6 - g • 12059 /20 18 P 1 ' 9 6 1615 /2062 92 76.,t ;II 7 _ — U 43 120 A AVE. 1 2058 E a) 5 6 _____ 0) 12052 ,' n_ — 12046 0 J.o 48 56204 • I - MP 7649 DISTRICT OF PITT MEADOWS RW 73403 LMP 24612 RW .1 P 39912 DEWONEY TRUNK RD. -iup iiaic. RW 57176 cli 31914 em G P/ 2815 ---- . / 68897 *PP065 I to CV "•) P39q36 I °- A RemH, RW 8303 LMP 48642 (II 11 P 70753 CL Ip 0 CIO U4P 26048 RP 73369 -1 1 i1959( 0.803 ha. c'J 319131 1 RP 76444 NI I') I 0)1 0) II / //7 — 55 0 0)1 1 L.RP 80930 21 N PnI P 84469 0-i -II 100 0.986 ho. LMP20902 101 m P 87727. MAPLE LANE RW 75208 —J Total — 1.78 ho us PcI. 'oNE' — LMP 37906 —II IL P I . J//934 1 I I 9A AVE. / P 72912 4.____ N I J 18 ________ 5f ig /192' 1 2 I 68232 119/6 7 L C.4 I i IP 6232 I 3 1 2 IGCol 0 P8 667 12221 20 I 11.55 ho I•)Co ic kL MAPLE RIDGE OFFICIAL COMMUNITY PLAN Bylaw No. 6010-2002 Map No. 613 From: Community Commercial To: Service Commercial MAPLE RIDGE Incorporated 12 September, 1874 1:2500 V r 12 \ \ j 120 8 AVE. 120788 11 39 /2062 -;i _________ /2074, -i 16 I i1 12056 19 40 /20591 42 12070 12070 117 ° vo E I 120 4I 1 9482 00 a. W ________ _______ 12062 0. o 4 LL 120 AAVE. /2058 3 E Q) /2052 49 12051 0_ 2 191k o E47 48 1204 50 —I _____________ MP 7649 1 ______ DlI OF MDOWS RW 73403 LMP 24612 RW P 39912 DEWONEY TRUNK RD. - - —a - ._l P iioic RW 57176 2.400 C%j ,f/kLMP 31914 I em GP/ 2815 LMT5. RemH I I II It RW 8303 IL LMP 48642 (14 P 39436 MP 3286 Rj1897A 1 I CIO 0.803 ha. ' RP 73369 3 119693 •t.P law c'I 319131 ?d RP 76444 r-I r)l 0) II Q)p ..JII II II EL It IP 80930 P84469 100 86 ha. LM 20902 I 101 P 87727 .40 111I A' MAPLE LANE RW 75208 il CO -P72519 ' I I 101 I o1 72b13' q Total 1.78 ha . J,7950I ONE r,,9- 8 91 12 1 61 5J4 PcI. I 2o..I i 1*1 I 1 I r LMP 37906 I.. I i I k I I I /1940 L__ 119A AVE. /j9j 1 P72912 — p) f a ___ 1 2I 3l 18 1/92 . 17 11926 __ I , ____ _PJ73313 I -1 P 68232 I d "9, 3, 0 I I P8667I° __ _1I2 _ f( _ II 21 20l P 6232 1514 1.55 ho I"'I L Re MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6010-2002 Map No. 614 PURPOSE: TO DESIGNATE AS DEVELOPMENT PERMIT AREA 111(8) MAPLE RIDGE K Incorporated 12 September, 1874 1:2500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5985 - 2001 A By-law to amend zoning on Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No. 5985 - 2001." That parcel or tract of land and premises known and described as: All that portion of: Lot 1, Except: Firstly: Part subdivided by Plan LMP 40247; Secondly: Part dedicated road on Plan LIvIP 40250; District Lot 222, Group 1, New Westminster DistrictPlanLMP3l9l3 and outlined in heavy black line on Map No. 1257 a copy of which is attached hereto and forms part of this by-law, is hereby rezoned to CS-i (Service Commercial) Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of A.D. 2002. PUBLIC HEARING held the day of A.D. 2002. READ a second time the day of A.D. 2002. READ a third time the day of , A.D. 2002. APPROVED by the Minister of Transportation and Highways this day of , A.D. 2002. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 2002. MAYOR CLERK 7041-2. !dUI \ 12 " 211 I 120706 - 116 /20 6 12062 I 1 ____ 117 iI I 112056 L 40 41 "42 /205 12415-' I— j12050l ___ __5__ -- /2062 4 _ 12059 E 0) 120 A AVE. 3 /2052 I I 4p2051 2 48 5624J /2045 0- .10 MP 7649 1 RW 73403 IMP 24612 RW 1912 DEWONEY RW 57176 LMP 41 674 GP/12815 / RW 83o)b(ç L IMP 48642 (Ii DISTRiCT OF PflT MEADOWS -—z1 RP 73369 31913; :: NIt RP 76444 Ni If LE t)i oji O) ow jI Ii I 0)g q 0-i o Total —1.78 ha PcI. ONE LMP 37906 (7 ,,9x MAPLE RIDGE ZONE AMENDING Bylaw No. 5985-2001 Map No. 1257 From: RS-3(One Family Rural Residential) To: CS-1(Service Commercial) MAPLE RIDGE Incorporated 12 September. 1874 12500 p39.436 'I I /'RW 68897 A j0 I/I II II r P70753 I Ia LMP 26048 (01' "969U A 0.803 C1411 P 84469 100 IMP 20902 0.986 ho. - r I AIJC n.j. 101 P 87727 glioliili;l 65II I _i I k 2 11 9A AVE. 1 181/92 //9.2Y "' P 68232 -- U3 Z 2 I I CORPORATION OF TILE DISTRICT OF MAPLE RIDGE BY-LAW NO; 6017 - 2002 A By-law to amend the Official Community Plan WHEREAS the Local Government Act empowers a local government to adopt or amend an Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "B" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporauon of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This By-law may be cited for all purposes as "Maple Ridge Official Community Plan Amending By-law No. 6017 - 2002." That parcel or tract of land and premises known and described as: Lot 1, District Lot 5326, Group 1, New Westminster District, Plan LMP13975 and outlined in heavy black line on Map No. 617, a copy of which is attached hereto and forms part of this by-law, is hereby redesignated to: Industrial (Urban/Rural) Maple Ridge Official Community Plan By-law No. 5434-1996 as amended is hereby amended accordingly. READ A FIRST TIME the day of PUBLIC HEARING HELD the day of READ A SECOND TiME the day of READ A THIRD TIME the day of RECONSIDERED AND FINALLY ADOPTED, the MAYOR A.D. 2002. A.D. 2002. A.D. 2002. A.D. 2002. dayof ,A.D.2002. CLERK T05-1 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING I Bylaw No. 6017-2002 Map No. 617 From: Industrial Reserve To: lndustrial(Urban/Rural) MAPLE RIDGE Incorporated 12 September. 1874 1 :&000 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6016 - 2002 A By-law to amend zoning on Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. ki WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW ThEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No. 6016 - 2002." That parcel or tract of land and premises known and described as: All that portion of: Lot 1, District Lot 5326, Group 1, New Westminster District, Plan LMP13975 and outlined in heavy black line on Map No.1268 a copy of which is attached hereto and forms part of this by-law, is hereby rezoned to M-5 (High Impact Industrial) Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 2002. PUBLIC HEARING held the day of , A.D. 2002. READ a second time the day of , A.D. 2002. READ a third time the I day of , A.D. 2002. RECONSIDERED AND FINALLY ADOPTED, the day of A.D. 2002. MAYOR CLERK MAPLE RIDGE ZONE AMENDING I Bylaw No. 6016-2002 Map No. 1268 From: A-2(Upland Agricultural) To: M-5(High Impact Industrial) MAPLE RIDGE Incorporated 12 September, 1874 1:6000 MAPLE RIDGE - CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6018 -2002 A By-law to provide for council member remuneration. The Council of the Corporation of the District of Maple Ridge in open meeting assembled, ENACTS AS FOLLOWS: This By-law shall be cited for all purposes as "Maple Ridge Council Remuneration By-law No. 6018 - 2002". Maple Ridge Council Indemnity and Expenses By-law No. 5026 - 1994 and all amendments thereto are hereby repealed in their entirety. (a) Effective January 1, 2003: The annual remuneration for the Mayor or an Acting Mayor appointed.under the Local Government Act for the discharge of the duties of office, shall be $57,126.00. The annual remuneration for a Councillor for the discharge of the duties of office, shall be $19,763.00. (b) Effective January 1. 2004: The annual remuneration for the Mayor or an Acting Mayor appointed under the Local Government Act for the discharge of the duties of office, shall be $58,840.00. The annual remuneration for a Councillor for the discharge of the duties of office, shall be $20,356.00. (c) Effective January 1. 2005: i) The annual remuneration for the Mayor or an Acting Mayor appointed under the Local Government Act for the discharge of the duties of office, shall be $60,605.00. The annual remuneration for a Councilbr for the discharge of the duties of office, shall be $20,967.00 - (d) In addition to the amounts sets out in Sections.3(a)(ii),. 3(b)(ii) and 3(c)(ii) the annual remuneration for the Acting Mayor. under Section 220 of the Local Government Act, shall be an additional ten per cent (10%) of the Mayor's remuneration during their period of appointment. (e) One third (1/3) of the remuneration for a member of Council set out in Sections 3(a), 3(b) and 3(c) of this by-law is an allowance for expenses incidental to the discharge of the duties of office, other than expenses covered under the District's Policy entitled "Expense Policy for Council, Employees and Other Authorized Persons". jhertzog-Jan.30/02 50 By-law No. 6018 - 2002 Page (2) (0 Benefits, including insurance policies and policies for medical or dental services similar to those provided to employees of the municipality, shall be available to council members or the member's dependants. 4. This By-law shall come into force and effect on the 1st day of January, 2003. READ a first time this 12th day of March 2002. READ a second time this 12th day of March 2002. READ a third time this 12th day of March 2002. RECONSIDERED and adopted the day of 2002. MAYOR -, CLERK jhertzog-Jan.30/02 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: March 01, 2002 and Members of Council FILE NO: RZI007/02 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: First Reading Bylaw No. 6024-2002 20482 123 Avenue PURPOSE: A rezoning application has been received which if approved will permit the future subdivision of the subject site into three residential lots. RECOMMENDATION: That Maple Ridge Zone Amending Bylaw No. 6024-2002 be read a first time and be forwarded to Public Hearing. BACKGROU1ND: Applicant: Owner: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses: N: S: E: W: Existing Use of Property: Proposed Use of Property: Access: Servicing: Previous Applications: PROJECT DESCRIPTION: Reinhard W Schmidt Christina M Hui-Wong Lot 4, Section 241, Plan 22101 Single Family Residential (18 units per net hectare) Single Family Residential (18 units per net hectare) RS-1 (One Family Urban Residential) RS-lb (One Family Urban (Medium Density) Residential) RS- 1 (One Family Urban Residential) RS-lb (One Family Urban (Medium Density) Residential) RS-lb (One Family Urban (Medium Density) Residential) RS-lb (One Family Urban (Medium Density) Residential) RS- 1 (One Family Urban Residential) RS-lb (One Family Urban (Medium Density) Residential) 123 d Avenue, 122B Avenue Existing urban services nla The Applicant is proposing to subdivide the subject site into three RS-lb lots. Two lots will front on 122B Avenue, with the third lot and existing house fronting on 123 w Avenue. PLANNING ANALYSIS: Official Community Plan: The property is designated on the Official Community Plan as Single Family Residential at a density of 18 units per net hectare. The proposed rezoning conforms with this designation. qof.---. Zoning Bylaw: The property is currently zoned RS- 1 One Family Urban Residential, the proposal is to rezone the property to RS-lb One Family Urban (Medium Density) Residential in keeping with the development pattern already established in the surrounding neighborhood. Development Information Meeting: As it will not be necessary to amend the Official Community Plan for this rezoning to proceed a Development Information Meeting was not required. Conditions to be met prior to final reading: 1) Approval from the Ministry of Transportation; INTERGOVERNMENTAL ISSUES: As the property is within 800 metres of Lougheed Highway, approval by the Ministry of Highways is required. ENVIRONMENTAL IMPLICATIONS: N/A CITIZEN/CUSTOMER IMPLICATIONS: N/A INTERDEPARTMENTAL IMPLICATIONS: Servicing implications will be dealt with at the subdivision stage. FINANCIAL IMPLICATIONS: N/A - ALTERNATIVES: N/A SUMMARY: As the application conforms with the Official Community Plan it is recommended that the bylaw be read a first time and 07/02 be authorized to proceed to public hearing. Prepared by Bruce McLe'od Planning Technician MCP, MCIP - Frank Quinn, P.Eng., PMP GM: PjJit Works & Development Services icotert W. 1(oDertson, AlLY, Chief Administrative Officer BM/jvt -2- 25 12, co U) U) 0 ,) N _______ 124A AVE 12393H 8 Ci) i r 12 11 ic 23 12387 46 64 12409 12401 P15611J L_,I P7825 /\\12o324 , !21 123B AVE 12395 8 Rem7 2 \c i 12332 - P 8325 19/ P 1 / 1 P43216 15 14 P3762 N- 2' CN 12327 12322 Rem 45 Rem 42 43 P 26442 LMS, RemA 910-.i 3 w 5 I - 12309j :: 12301 L_SUBJECT PROPERTY 12293 8 12289 I P7660 1W 5 6 7l IC) N-I 0 CI o CI EP AVE T_-- 6 co 12253 P71907 - 1 27 72589 43 0) (0 12217 61 n 12209 2 LI0 N 0) 00) N 10 LI_hbDu 443 CJ 124AAVE ____ 12399 0 N- 0 1 0 27 8 In cD N 6 7 8 12385k 28 294? co 4 ____________ LMP 12298 26 cj, 12371 36 12374 25 31 clj _____ 37 123 12359 12366 32 V65 38 24 12358 O' 123 20491 _____ N- 33 14 12350 123 34 0 N N _____ 34 123 . 2 41 C4O 0) 3 P 12262 P77 17 0) U) 0) 12 Rem2 1 2 ' co [i12298 N- I P 7160 m I 0) o2i 6r )) 8 0. 1, C.) IC)CC) 00 N 2322 21 Ln U) IC) 0 N 04 20 19 j P7351 1') -'-'"•- LMP5840 L B CV N N g ' 146 10 I S 11 00 LMP 1242 (1) 15 14 122 AVE Illolololol NI ml I 18 1 2 N 1 Fv L K J P22101 LMPhO897 I LrH Remi 59 I I iI 2C.,l 30)1 4U)l 5617,l 8 0)I 9 )I 12195 I N- I I OIl CI CI I 0 0 0 0 k NI NI NI NI NI NI NI NI N) -f572175l 29 30 31 I -I ml CQLC mb' '41 NI 01 0 I 0)I 0 0 I I I 5812187 I ml I I I I I o Lo I.ILIfVI_ 04 12170 I I P 54677 RemA Cl) 46 I I I EP11166 2 LMP 578 AU!r A \ Li!E!IIiiP LANGLEY S. Ron Schmidt 20482 123Avenue ) ,-+ CORPORATION OF THE DISTRICTOF L"4KE I Q), J MAPLE RIDGE MAPLE RIDGE THORNHILL Incorporated 12, September, 1874 PLANNING DEPARTMENT DATE: Feb 82002 FILE: RZ-07-02 BY: RS 2 3 4 5 1431 6 ________ ------ 12415( _ L I 0 0 P 771 60) 12404 13 AVE 80 12388 0 (N 1 24A AVE 12393 - j ________________ ______ ______ 12399 70 C')l 12 114 iO' I 23 12411 - -i-------- ° 00 27 46 P72 64 12409 (1) 6 7 8 9 4 12385 N) 28 29 12387 25 / 22 LMP 12298 26 ____________ 10 8 24 3--- _______ 12401 10 11/12_ 30 ______ 36 0 21 12371 12374 0 _________ 25 31 12373 cli 12395 12365 Cr 13 20 ____ 12359 12366 32 U) 123 20491 24 12358 co 12355 Rem7 1235J rl 2 12387 38 P 8325 \ 19 1- 14 33 "\1250 12345 12345J S52'7 1 12332 P43216 18C' DO i i7 16 15 39 ____ _________ 00 12335 c'1 0 14 P37162 I I - 2 41 ,40 \ N 35 2 ° 12322 U' I Rem 45 Rem 42 43 P 26442 P12262 P77117 _______ U' 12325 F 12327 — Rem A Rem 2 1 2 LMF 12298 P 7160 LMS- 2 6 1 23 22 21 20 19 1 910 I , , PT U) MT U) U) U) U) 3 U) Cl) - s i N 0 0 DO U) U) NCD 0 0 U) U' U) U) CA CA 0 0 0 12309 c '1 ! M L SUBJECTPROPER _______ ____ 12301 N) LMP 5840 LMP7 9 0 CO Cl) 7 0 (0 U) C)' __ 00 0\ 0 0 15 12293 CA CA -- - 12280 M 159i 12289 —i 26 LMP146 8 12289 C. 6 II I 12272 LM 15 242 6(7 - 5 I 12275 2321 12272 6 R1 'gl/ N 12266 I I 22101 2 U) U) CT q, 10 S 100' 22 12269 0 0 0 0 CA CA CA CA 55 CA1 CA 122583 ____ l22B AVE P2250 12 AVE 12 11 12 122522 0 0 U) Cn LMP 12426 U) U) CA N U) m 9 10 11 219 12 245 15 14 12253 12246 13 CA CA CA CA L P1 1593 DO U) CA CA CA 9 CA8 7 6 5 4 MP 17 CA 35 CA 1 LMP 14 1 17 18 19 510 15 MP LM 277 4 1 426 LM 351 8 12 13 14 15 21 22 122) P 71907 P185 N- 12 In 26 1 C D E F 0 H- DO CA CA "'"' CA 0 00 CA CA 00 12227 C) CA CA CA CA CA CA CA CA 24CA 25 122 P 72589 23 CA 27 43 122 AVE ________________ ______ ___________ LM 1246 ____________________________________ 12217 o o DO 61 o122 FLM, o( co ' ' I 2 N FV L K J CA P2 101 (0 g60 10897 P118526 o Re ti LMF I 272b9 LMP 578 59 12195 CA 2j34567m\8m 0 1 58 12187 çO CA CA j I CA CA 57 1 1 b AV 12175 P54677 30 31 (12170 - ]C) U) I RemA i (0 0 46 I 0 1 0 I CA1CA - I EP 11166 Ron Schmidt PITT MEADOW 20482 l23Avenue N CORPORATION OF - RE LKEf c._..... THE DISTRICTOF , (-' H MAPLE RIDGE OHILL MAPLE RIDGE Incorporated 12, September, 1874 PLANNING DEPARTMENT SCALE: 1:2,500 KEY MAP \ - DATE: Feb 8 2002 FILE: RZ-07-02 BY: RS PROPOSED SUBDIVISION ?F LOT 4 D.L.241 GP. 1 N.WD. PLAN 22101 Scale 1:500 123 AVENUE 3 th2 Do January 2812002 Wade & Associates Land Surveying Ltd. B.C. Land Surveyors Maple Ridge & Mission SCHMIDT Phone 463-4753 ROAD 1228 AVENUE CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO.6024-2002 A By-law to amend zoning on Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No.6024-2002." That parcel or tract of land and premises known and described as: All that portion of: Lot 4, District Lot 241, Group 1, New Westminster District, Plan 22101 and outlined in heavy black line on Map No. 1271 a copy of which is attached hereto and forms part of this by-law, is hereby rezoned to RS-lb (One Family Urban (Medium Density)Residential). Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 2002. PUBLIC HEARING held the day of , A.D. 2002. READ a second time the day of , A.D. 2002. READ a third time the day of , A.D. 2002. APPROVED by the Minister of Transportation and Highways this day of , A.D. 2002. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 2002. MAYOR CLERK 'C NI 5 I 12 11 9 /241/ I 8 9 I 27 I p 72D64 72409 I 6I 7 22 3 4 ________ I /2385] 28 29# 387 I I p 7325 (0 I I - LMP1229 I 26 I 30 10 9 8 20324 12401 N 21 10 11 12 [ I 36 12374 6 0 25 I I 31 1236 12395 373 123 B AVE. 13 20 37 123591 /2366 0 ______ CI- 123 B AVE. 2049/ 24 12358 38 ° p 32 /235 12387 20492 2I 5 19, 351 P p8325 r310~14 5 ____ 123 B AVE. /2350 o 33 1234 l 18N1 1615 I'1p 7 432161 /" 0.536 39 .0 34 LLMP 555 P 371662 IIHI P 4861 \ 1233 Li-' .I I I I 2 'Rem 45IRem 421 43 P I 2 I41 \40 I 35 123 327 I 12322 I I P 12262 I1P 7017 I I Rem A Rem 2 1 2 I LM 12298 N I I P 716 Ln LMS III LI) 91( III 6 0 1 23 22 21 20 19 CI- ih 309 —I LMP 6759 '—LMP6713 -LMP 6719 LMP 7351 123 AVE. EP 30/ LMP 840 LMP 112290 I v I 7 8 9 I 25 i A IB 2 293 0 1 I 1 2 I 3 4 1 2 3 1228&MP 159 12289 I 24 126 I 271 6 I LP !12 27 44 MP MP 14 28.9 /2282 I 3 4 .4' 0 12272 10 LMIr 153 23 1211201 5 12275 I 6 8 2426 5 6 7 8p -j 12272 I I /22664 2101 2\3\ 10 S 22 12258 /2269 ______________________ 12258 12250 12 11 /225 122 l22 18 m LMP 124 'T' 12246 13 I 9 8 7 6 5 4 9 10 11 20 19 15 14 2253 1 LMP 1593 14 I LM 1 93 16 1 p 3 108 MP 1735 4 15 LMP 27 44 1 426 12239 3 108 12 907 P 1852 13 14 3 1 4 1 5 2 1 22 i 6 io 12 CIQ D EF G H I 12227 24 25 589 122 AVE. 23 LMP 12 2 /2217 1 12209 i 2 N M L I K I 0 ______ ______ /220/ Rem 1 LMP 578 9 12/95 1 CL ____________ 1218 121 B AVE. 0.524 ha. I 12175 I MAPLE RIDGE ZONE AMENDING Bylaw No. 6024-2002 Map No. 1271 From: RS-1(One Family Urban Residential) To: RS -1 b(One Family Urban(medium density)Residential) zNW, MAPLE RIDGE Incorporated 12 September, 1874 1:2500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: February 25, 2002 and Members of Council FILE NO: Official Community PlanIO 13/02 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: First Reading Bylaw 6025-2002 PURPOSE: This report proposes an Official Community Plan amendment that will; Facilitate bare land strata development for residential densities equivalent to conventional townhouse development. Presently the Official Community Plan precludes this. Establish Development Permit Guidelines for a new residential category identified as "Intensive Residential". This term has been recently included in the Local Government Act to identify detached residential housing developed at significantly higher densities than conventional suburban housing. These changes reflect increasing demand for a variety of housing options that permit detached homes at densities that were historically achieved with attached or a townhouse form of residence. RECOMMENDATION: That Maple Ridge Official Community Plan Amending Bylaw No. 6025-2002 be given First Reading and be forwarded to Public Hearing. BACKGROUND: The District has experienced increasing demand for higher density, detached housing. To date, this demand has been accommodated with fee-simple single family development as defined by the R-3 Special Amenity Residential Zone. While single-family housing is also permitted within the RM- 1 Townhouse Residential zone, limitations in the Official Community Plan preclude the use of bare-land strata ownership. Recently, changes in the Local Government Act have provided specific guidance (Division 9, Sections 919 and 920) with respect to the appropriate Official Community Plan structure required regulating detached housing at higher densities. This bylaw reflects those changes and the recommendations and review of the municipal solicitor. This bylaw amendment is proposed for the March 18th, 2002 Committee of the Whole, in Support of two housing developments that both request a bare-land strata development form. One proposes two new residential units for an in-fill in Hammond, the second is a housing proposal on the former Best Street sewage treatment plant site. Both of these projects are to be considered on the March 18th, 2002 Committee agenda and are dependent on this bylaw. q03 I. PLANNING ANALYSIS: Development Permit Area Guidelines In January of 2001, the Local Government Act was amended to allow the use of Development Permits for the purposes of establishing form and character objectives for "intensive residential development." Prior to that time the Act limited the use of Development Permits for residential development to multi-family or attached residential units. This amendment was in response to the request of many municipalities, who were struggling to deal with the popularity of "small lot" or "micro lot" development similar to that in Albion and detached housing in a bare-land strata form, which uses common services such as roads and utilities. These forms of development are more urban in character than historic suburban single family development. It is generally recognized that a greater degree of care is required in design and review of these developments to ensure a livable and sustainable neighbourhood. Presently, form and character of small lot development (R-3 Special Amenity Residential District) is governed with comprehensive design covenants established through the zoning process. Detached housing in a bare-land strata form has been regulated with the use of Development Permits in Maple Ridge. Recent amendments to the Local Government Act now allow local governments to establish specific guidelines for the Development Permit's within the Official Community Plan. New Development Permit guidelines should reflect the terminology required by the Act. The proposed Development Permit Area will specifically guide higher density single family residential development at densities greater than 30 upnha (units per net hectare). This includes small lot development such as occurred in the Albion area under the R-3 (Special Amenity Residential District) and single family detached strata units as are permitted with the RM- 1 (Townhouse Residential) zone. This form of higher density residential development is becoming more widely used as an alternative to conventional townhouses. The Development Permit Area Guidelines support Part 2.5, Neighbourhood Character and Design, of the Official Community Plan. This part of the Official Community Plan identifies five key issues that are to be addressed with development of residential neighbourhoods. They are: Complete Communities - this issue acknowledges that successful community development requires variety in housing types and tenure and an appropriate level of services and amenities. Neighbourhood Circulation - this issue identifies the need to reflect transportation options in neighbourhood design. Community Commercial Centres - the role of Community Commercial Centres or Village Centres is identified as a focal point of neighbourhoods and as such development should acknowledge and support this role. Identity and Character - the need for a coordinated approach in neighbourhood design is seen as integral to success in achieving neighbourhood.identity. Community Responsibility - this issue reflects the desire to accommodate flexibility in design while ensuring that design affords opportunity to express neighbourhood needs. -2- Each of these issues is represented by the five objectives outlined in the Development Permit Area. The guidelines are consistent with those presently adopted for higher density residential development. However, in order to address specific site conditions, the proposed Development Permit Area is intended to be applied in future intensive residential development. To summarize, the use of a development permit for "intensive residential" use will apply to detached residential development. The Development Permit Guidelines will also: - eliminate the need for covenants relating to form and character; - establish guidelines that provide clear direction for developers, staff and Council; - allow review by the Advisory Design Panel and Council; and - establish one consistent Development Permit Area for all intensive residential development sites. Associated Official Community Plan Text Amendments: The adoption of a new "Intensive Residential Development" Development Permit Area requires the amendment of Schedule A of the Official Community Plan as follows: -Part I - Background, Section 1.5.1 Development Permits - to include the intensive residential form of development; -Part I— Background, Section 1.5.4, General Information, Glossary of Terms to include a definition for "Intensive Residential" as provided in the Local Government Act, to describe higher density, detached residential use; -Part II— Policies, Section 2.2 (2) Compact Housing Section - to include the provisions for intensive residential; -Part II— Policies, Section 2.2 Policy 28 - to include Single Family Residential (specifically at densities greater than 30 upnha) and Compact Housing in a bare land strata development; -Part IV - Implementation Strategies, Section 4.1.1(d) Development Permit Areas to include intensive residential; and -Part V Development Permit Area - to establish the Guidelines and Objectives for Development Permit XLI In general, these revisions incorporate the "intensive residential" term used by the Local Government Act in defining higher density, detached housing. This acknowledges bare-land strata tenure as an appropriate form of tenure at higher densities and identifies the mechanisms available to evaluate compliance with neighbourhood and housing objectives expressed in the Official Community Plan. Policy 28 Policy 28 presently encourages Bare Land Strata development in suburban and rural residential areas. The intent of the policy is to acknowledge that flexibility may be required in the organization of development to encourage preservation of natural features that have environmental or aesthetic value. The amended policy supports this form of tenure for higher residential densities, acknowledging that benefits that accrue may not be strictly site specific but also in support of neighbourhood objectives. -3- In general, the policy as amended will allow bare land strata tenure: For all rural residential designations and for urban single-family residential designations at densities equal to or less than 15 units per net hectare where this contributes to the preservation of the natural environment. For detached housing in Urban Residential designations exceeding 30 units per net hectare, that employ the RM-1 (Townhouse Residential) zone. SUMMARY: This bylaw provides a number of amendments to the Official Community Plan required to support a trend in housing demand that reflects a need for housing choice within the District. The amendment acknowledges the use of bare land strata tenure for higher residential densities and provides development permit area guidelines for detached residential use at these densities. The changes increase choice both in housing form and tenure. It is recommended that Council give 1st Reading to the Bylaw and forward it to Public Hearing. Prepared by: Moreno Rossi, MBA, Registered Planner Approv Jane Pickering, MCP, MCIP Director of Planning Approvfd by: Frank Quinn, P.Eng., PMP GM: P tic Works & Development Services ncurrence: Rob t W. Robertson, AICP, MCIP Chief Administrative Officer MRIjvt CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6025 - 2002. A By-law to amend the Official Community Plan WHEREAS the Local Government Act empowers a local government to adopt or amend an Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "A" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This By-law may be cited for all purposes as "Maple Ridge Official Community Plan Amending By-law No. 6025 - 2002." 2. Schedule "A" is hereby amended by amending as follows: Part I, Background, Sec. 1.5. General Information, 1.5.1 Discussion of Land Use Designations, Development Permits to include at the end of that section the following: "(e) establishment of objectives and the provision of guidelines for the form and character of intensive residential development". Part I, Background, under General Information, Section 1.5.4 Glossary of Terms to include after the definition of "Infill Population" the following definition; Intensive Residential: The term "intensive residential" refers to residential development that employs a detached housing form at densities greater than 30 units per net hectare. This form anticipates both fee-simple and bare-land strata forms of tenure. Part II, Policies, Sec 2.2 Housing, 2. Compact Housing to include the following sentence at the end of the first paragraph: "This includes a bare land strata form of development". d) Part II, Policies, under the heading "Settlement Patterns", delete 28. Policy in its entirety and replace it with: 28. Policy: Bare Land Strata title development will be considered for all residential densities where: Alternative development forms will provide the flexibility required to protect significant natural amenities. This will typically occur with residential densities at or lower than 15 units per net hectare, accommodated by the RG, RG-2 and RG-3 Zones. The form of development is detached housing within the RM- 1 (Townhouse Residential) zone, as a means of providing choice in tenure. e) Part IV, Implementation, Strategies Section 4.1"General Implementation Tools" subsection 1. "Regulatory Bylaws" delete item d) Development Permit Areas in its entirety and replace it with: "(d) Development Pennit Areas Implements objectives and guidelines designed for treatment of special areas or circumstances such as multi-family housing, intensive residential development, commercial areas and environmentally sensitive areas. Provides a measure of flexibility to vary other regulatory bylaws. f) Part V Development Permit Areas is hereby amended by adding the following in correct numerical order: DEVELOPMENT PERMIT AREA XLI A Designation: The Development Permit Area is hereby established to address intensive residential development for densities ranging from 30-60 units per net hectare with fee simple Or bare land strata lots. B. Location: The boundaries of the Development Permit Area are shown on Schedule "H". C. Justification: The Development Permit Area is established to address strategies outlined in the Official Community Plan. Specifically, the Development Permit Area addresses policy relating to objectives for Neighbourhood Character and Design as described in the Official Community Plan. With increasing density comes greater need to emphasize high standards in aesthetics and quality of the built environment while protecting important qualities of the natural environment. The desired outcome is an environment that is safe, attractive, "people-friendly" and environmentally responsive. D. Objectives: To ensure that "Intensive Residential" development relates to an overall neighbourhood structure that contributes to objectives for achieving "complete community" status. To ensure that the design of new residential development contribute to neighbourhood connectivity and strategies for transportation choice. To ensure that new residential development reinforce existing neighbourhood patterns with respect to community or neighbourhood commercial centres. To ensure that new residential development contributes to neighbourhood character and identity through the design of its buildings, landscape, and intervening spaces. To encourage design that accommodates a high level of community/neighbourhood interaction as a means of achieving greater participation in neighbourhood evolution. The associated densities are managed through design to promote neighborliness. E. Guidelines: 1)Access, Circulation and Parking a) Public Roads Road systems should provide efficient circulation for service vehicles and encourage vehicles to maintain appropriate speed through physical design. The pedestrian realm should be clearly defined and acknowledged through enhanced physical design particularly at intersections where the potential for conflicts exist. Parking is accommodated on streets and to the rear of residences accessed by a lane, where possible. Where parking garages are oriented towards the street, the garage width should not exceed 50% of the total building width. b) Private Roads Roadways should provide efficient circulation, encourage appropriate speed through physical design and accommodate pedestrian use through the use of alternative paving materials, such as patterned concrete or paving stones, or with grade changes Pedestrian traffic should be provided for all areas of a site and should be designed to be accessible to disabled persons. Careful consideration should be given to the proximity of pathways to private space, ensuring sufficient separation to avoid conflicts. Parking is accommodated within garages/carports and driveways or discrete parking areas. Parking garages should not exceed 50% of the building width nor project forward. Parking areas should accommodate alternative uses such a play areas. This is best achieved with the use of alternative materials to those used on roadways. As much as possible visitor parking or common parking areas should be several small sites rather than a few larger sites. 2) Building Form and Character Buildings should front abutting streets. Main entrances should face and access the street and be clearly visible. Entrances should reinforce proximity to grade level and should avoid two-storey features. The use of porches or verandahs to define entries and create exterior living space is encouraged. While varying the design of individual homes is encouraged, a common architectural vocabulary should be used as a means of reinforcing neighbourhood density. Unity, symmetry and proportion should be the guiding principles of any architectural vernacular. The existing neighbourhood can provide a reference for new development. Building setbacks from roadways will generally be less than is typical of lower density residential development. As much as possible, entries and main living spaces should be elevated by approximately 1 meter from the fronting street grade to ensure privacy can be maintained. The presence of garage doors along roadways should be minimized in order to enhance the pedestrian experience. To this end, a number of measures are identified: if i) The visual impact of garage doors should be reduced by emphasizing pedestrian entries. The garage door should encompass no more than 50% of the building width as seen from the fronting road. Where severe grade limitation allow the garage to be located within the basement level, this maximum width limitation need not apply. The garage door should be recessed a minimum of 0.6 meters behind the main building façade. Garage entries should be considered as part of the overall design program. Glazing should be considered a method of reducing the severity of a large blank surface. 3) Landscaping, Fencing, Open Space a) Recreation Space recreation space should be provided within 2 to 5 minutes walking distance of a residence. This is equivalent to desirable maximum distance of 200 meters to an absolute maximum of 400 meters. design of these areas should reflect the anticipated needs of the residential population. recreation areas should be easily observed by nearby residences. these areas should be sited so as to not conflict with the enjoyment of private outdoor space. recreation space should have sun exposure year round. b) Existing Natural Features existing trees should be retained where possible measures must be taken to protect trees identified for retention siting adjacent to treed slopes, ravines and watercourses will need to respect natural vegetation and may require additional setbacks beyond the requirements of the Zoning Bylaw. Reference must be made to The Watercourse Protection Policies of the Official Community Plan and the Tree Protection Bylaw. c) Landscaping street trees will be required as a component of all new development. simplicity in landscape materials is desirable and should be encouraged for screening purposes. t . iii) landscaping should provide definition for pedestrian corridors, delineate private or semi-private space from public space and provide adequate screening for private outdoor space. The scale and location of planting material should be consistent with the scale massing of adjacent buildings and seek to complement them. d) Fencing front yard fences are encouraged as a means of defining public and private space. Notwithstanding the requirements of the Zoning Bylaw, fences in front yards should be reduced somewhat in height from the maximum permitted. fencing that is adjacent to a street should be somewhat transparent, such as a picket type, rather than solid board. any fencing should be provided in combination with landscaping on the street side. e) Lighting i) street lighting is required on public streets and should be provided for all private streets within a development. ii)lighting is to be pedestrian focused and as such should be located at a maximum height of 4 meters and at lesser intervals than standard davit streetlights. iii) care should be taken to ensure that lighting does not pose a nuisance to adjacent residences, pedestrians or motorists by way of glare. 4. Maple Ridge Official Community Plan Designation By-law No. 5434-1996 as amended is hereby amended accordingly. READ A FIRST TIME the day of , A.D. 2002. PUBLIC HEARING HELD the day of READ A SECOND TIME the day of READ A THIRD TIME the day of RECONSIDERED AND FINALLY ADOPTED, the 2002. MAYOR A.D. 2002. A.D. 2002. A.D. 2002. day of A.D. CLERK CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: February 25, 2002 and Members of Council FILE NO: RZ/074/01 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: First Reading Bylaw No's 6013-2002 and 6008-2002 11442 Best Street PURPOSE: The purpose of this development proposal is to rezone the former Best Street Sewage Treatment Plant site to permit the construction of 34 homes using a Bare Land Strata Subdivision under the RM- 1 (Townhouse Residential) Zone. An amendment to the Official Community Plan is also required to include this site in Development Permit Area XLI that establishes objectives for the form and character for intensive residential and bare land strata residential development. RECOMMENDATION: It is reconnnended that: Maple Ridge Official Community Plan Amending Bylaw No. 6013-2002 be given First Reading be forwarded to Public Hearing; Maple Ridge Zone Amending Bylaw No. 6008-2002 be given First Reading and be forwarded to Public Hearing; and The conditions to be met for RZ/074/01 as outlined in the report dated February 25, 2002 are completed prior to final consideration. BACKGROUND: Applicant: Pam Waddell Owner: Falcon Homes & Design Ltd. Legal Description: Lot 21, Except: Part dedicated road on Plan 82529, District Lot 249, Group 1, Plan 28112, New Westminster District OCP: Existing: Compact Housing (30 units per net hectare) Proposed: Compact Housing (30 units per net hectare) Zoning: Existing: P-6 (Civic Institutional) Proposed: RM-1 (Townhouse Residential) Surrounding Uses: N: Residential 5: Fraser River/Canadian Pacific Railway E: Residential W: Residential '4 qoc Existing Use of Property: Proposed Use of Property Access: Servicing: Previous Applications: Vacant 34 Bare Land Strata Lots Best Street To be provided RZJO4O/95 Background: The site is within an area known as the River Road escarpment (the area between 207th and 224th Streets) where a landslide occurred in the early 1800's (Port Hammond Slide) which impacted the eastern boundary of the subject property west to approximately the 207th Street alignment. In 1980, geotechnical reports on the stability of the Fraser River escarpment between 207th Street and 224th Street (the escarpment area) were prepared for the Ministry of Water, Land and Air Protection. Those reports, while identifying development constraints within 100 meters of the top of bank of the Fraser River, concluded that the area where the slide occurred was safe for development. A Council Policy with respect to development in this area was established in 1987 to support the geotechnical findings of the above mentioned reports and to establish construction methods to be adhered to through the development process. These will be required at the time of review for a building permit. The property was formerly owned by the District of Maple Ridge and housed the Best Street Sewage Treatment Plant. In 1980 the District connected their sewer system to the Greater Vancouver Regional District system and the site was no longer used for the treatment of solid waste. The District did however continue to use the site for storage. In 1996, the District hired the firm of Levelton Associates to deconmission and demolish the plant. They also conducted an environmental investigation to address concerns of possible site contamination and found the site to be acceptable for residential use. In 1997, Council amended the Official Community Plan to designate the site from Institutional to Compact Housing (30 units per net hectare), to reflect both existing topographic constraints, and adjacent land uses. Also the site was placed in Development Permit Area VII to ensure the form and character of the development, which was anticipated to be townhomes. PROJECT DESCRIPTION: The site is 2.441 hectares in area and lies to the south of the River Road escarpment between Edgedale Avenue and the Canadian Pacific Railway / Fraser River. Its western boundary is adjacent to a townhouse development which borders on the Maple Ridge Golf Course. To the east is a residential neighbourhood, several meters in elevation above the site, which is accessed from Fraserview Street. Access to the subject site is from Best Street. The applicant has retained an acoustical engineer to provide recommendations with respect to sound attenuation given the proximity to the Canadian Pacific Railway tracks on the south side of the site. The recommendations from this report will be incorporated in the building design and discussed through the Development Permit process. The proposed plan indicates that 34 detached homes will be accessed off Best Street. Ownership of these homes is to be under a Bare Land Strata Plan. This form of development provides for ownership of individual strata lots with all owners of the development being responsible for common areas. The common areas include the access road, which loops around the site, the entry feature, the landscaped berm, the amenity area on the north side of the site, and on-site utilities. -2- While the proposal will permit a variety of unit styles, there are two distinct types of units being proposed that are designed to reflect the topography of the site. All units will have a two car garage with provision for parking two additional vehicles in the driveway. This exceeds the parking requirement under the Maple Ridge Parking and Loading Bylaw for the RM-1 (Townhouse Residential) Zone which requires two parking spaces per unit thereby allowing each unit to provide for two additional parking spaces in the driveway. Type #1: The units proposed at the north end of the site are two storey units, approximately 184 m 2 (1990 sq. feet) in size with the garage tucked under the house to accommodate the slope. The rear yards for these units will be limited due to the proximity of the steep bank, which will be included in the common area. These steeply sloping common areas will be contained in a restrictive covenant to be registered at the Land Title Office as a condition of subdivision to address the geotechnical issues that have been identified on the site. Type #2: The units proposed on the flatter area of the site are two storey ground oriented units, approximately 165 m2 (1770 sq. feet) in size, that include the garage on the main level. The development proposal will also have to accommodate the future development potential of the property directly to the south east of the site (Lot 145, Plan 41783). While only preliminary investigation has taken place, the District has recognized that there may be the ability to achieve some housing on the east side of this site. As this site is not included in the development proposal it will be necessary to register, at the Land Title Office, a private easement agreement which will permit access to Lot 145,Plan 41783 through the development site prior to final reading of the zone amending bylaw. This will permit the owners of that property to realize any future development potential they might have. PLANNING ANALYSIS: Official Community Plan: Schedule A & H: It is intended that this development proposal will be included into Development Permit XLI which is currently being considered by Council under a separate report. This Development Permit is intended to provide the objectives and guidelines for "intensive residential development" using a detached single family form of development under the RM-1 (Townhouse Residential) Zone. Schedule B: The site is designated Compact Housing (30 units per net hectare) on Schedule B of the Official Community Plan. This category allows construction of detached single family units, where environmental considerations or parcel geometry make a conventional subdivision impractical. This development proposal is in compliance with that designation. -3- Schedule E: The site has a watercourse identified for special treatment on Schedule E of the Official Community Plan and is subject to Development Permit XXX for habitat protection. The Ministry of Water Land and Air Protection has reviewed the development proposal and their comments are provided under the Environmental section of this report. Zoning Bylaw: The proposal is to rezone the site to the RM-1 (Townhouse Residential) Zone and in compliance with Schedule B of the Official Community Plan which designates the site Compact Housing (30 units per net hectare). While this zone is typically used for the attached townhouse form of development, the zone also permits a One Family Residential Use. In the case of this development proposal the applicant wishes to subdivide using a bare land strata plan under the Strata Property Act. The siting of the individual houses will be controlled through Development Permit XLI, which among other things will establish building envelopes and setbacks within each strata lot. Development Permits: Development Permit XXX: The site is within Development Permit Area XXX. Prior to any on site works it will be necessary for Council to approve a Development Permit which addresses the guidelines and objectives of Development Permit XXX. This process will require the applicant to provide the District with a plan that identifies the limit of land clearing as well as a sediment control plan and a monitoring program during the construction and on site development. This approval process will also identify the amount of performance security necessary in support of the permit. DPA XLI - Intensive Residential: This Development Permit Area will address intensive residential development using a detached single family form of development under the Compact Housing designation of the Official Community Plan. The guidelines address three broad categories of design: - site circulation - building form and character, and - landscaping of common areas and private space. PriOr to a Builditig Permit bthrg issued, Council will have to review and issue a Development Permit which will detail the above. The inclusion of the subject site into this Development Permit Area would require the amendment of Schedule "H" of the Official Community Plan as follows: -Inclusion of the subject site as being included into Development Permit XLI -Removal of the site from Development Permit VII. The site was included into Development Permit VII through the Official Community Plan amendment, which redesignated it from Institutional to Compact Housing (30 units per net hectare) in 1997. That Development Permit Area recognized the attached townhouse form of strata development and did not anticipate a bare land strata detached form of development as proposed through this development application. Advisory Design Panel: The Advisory Design Panel reviewed this development proposal at their meeting of January 10, 2002 and expressed overall support for the project. The meeting resolution is attached for information. The Panel will have an opportunity to review the proposal again at the Development Permit stage. Development Information Meeting: The applicant hosted a Development Information on January 30, 2002; there were 25 people in attendance. There were two main concerns expressed: Surface drainage. The applicant explained that all surface drainage will be handled on site, which will likely improve the current situation. Retention of the existing conifer hedge on the sites western boundary. The applicant explained that an arborist has reviewed the trees in question and has recommended that they be removed. These trees were planted in fill and will create a safety hazard if left in place. It will be necessary for the applicant to provide a complete arborist report for the site with respect to all trees that are to be retained. The overall landscaping of the site is an issue that will be addressed through the Development Permit process and will be supported by a landscape plan prepared by a landscape architect In general the applicant advised staff that the public who attended the meeting were supportive of the development proposal. The minutes from the meeting are attached. COnditions to be met prior to final reading: Approval from the Ministry of Transportation; Registration of a Rezoning Development Agreement including the deposit of security as outlined in the Agreement; Amendment to Schedules 'A" & "H' of the Official Community Plan; The registration of a Private Cross Access Easement Agreement at the Land Title Office; and -5- An acoustical report for sound attenuation in compliance Central Mortgage and Housing Corporation standards with respect to the Canadian Pacific Railway tracks; An arborist's report. INTERGOVERNMENTAL ISSUES: The site is within 800 meters of the Lougheed Highway. It will, therefore, be necessary to have the Ministry of Transportation and Highways approve the Zone Amending Bylaw under section 54 of the Highway Act prior to final approval. ENVIRONMENTAL IMPLICATIONS: A portion of the site is within the Fraser River Floodplain. The floodproofing requirements of the Ministry of Water, Land and Air Protection, Floodplain Management Branch will be a condition of subdivision under Section 82 of the Land Title Act. The Ministry of Water, Land and Air Protection, Fish and Wildlife Branch has reviewed the project and they have accepted the setbacks and location of the watercourse as shown on the site plan. At the subdivision stage a restrictive covenant will be registered at the Land Title Office with respect to habitat protection. CITIZEN/CUSTOMER IMPLICATIONS: N/A INTERDEPARTMENTAL IMPLICATIONS: The Engineering Department has identified that all the services required to support the development proposal do not exist to the site. It will, therefore, be necessary for the applicant to enter into a Rezoning Development Agreement and post security to provide the deficient services prior to final consideration of the zone amending bylaw FINANCIAL IMPLICATIONS: N/A ALTERNATIVES: N/A SUMMARY: The development proposal is in compliance with the Official Community Plan. It is reconiniended that it be forwarded to Public Hearing and that Council grant first reading the Maple Ridge Zone Amending Bylaw No. 6008-2002 and Maple Ridge Official Community Plan Amending Bylaw No. 60 13-2002. Prepared by: Gay McMillan Planning Technician Approved by: jant Pick ri , MC , CIP Director anmn Approved byj/ Frank Quinn, P.Eng., PMP GM: Public Works & Development Services Concurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer GMJjvt -7- 11522 co 1P:3 81 P217564 27 41 135 2t 356 79 80,, 2 a. 36 40 11487 2l1 37 138 39 P 85960 ltl H 944 P4 783 f) 1451 w 143 NE 11438 A40 11446 — 144 2p P1 698 ,,,' Rem2l 145 NW 3299 2 P28112 P41783 P 85960 The Corporation of the District of Maple Ridge / makes no guarantee regarding the accuracy or present status of the information shown on this map SUBJECT PROPERTY thit 1, / CORPORATION OF A 2c OF IRicF ALaI0' LAKE MAPLE RIDGE SCALE: 1:2,500 KEY MAP THOPNHIU. A incorporated 12, September, 1874 PLANNING DEPARTMENT DATE: Feb 1 2002 FILE:ZR-74-01 BY: TM CORPORATION OF THE DISTRICT OF MAPLE RI1)GE BY-LAW NO. 6013 - 2002. A By-law to amend the Official Community Plan WHEREAS the Local Government Act empowers a local government to adopt or amend an Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "A" & "H" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This By-law may be cited for all purposes as "Maple Ridge Official Community Plan Amending By-law No. 6013 - 2002." Schedule "A" is hereby amended by deleting the following from Subsection (B) of Development Permit Area VII in the appendix: Lot 21, Except: Part dedicated road plan 82529; District Lot 249, Group 1, New Westminster District Plan 28112 Schedule "A" is hereby amended by adding the following in correct numerical order to Subsection (B) of Development Permit Area XLI in the Appendix: Lot 21, Except: Part dedicated road plan 82529; District Lot 249, Group 1, New Westminster District Plan 28112. That parcel or tract of land and premises known and described as: Lot 21, Except: Part dedicated road plan 82529; District Lot 249, Group 1, New Westminster District Plan 28112. and outlined in heavy black line on Map No. 615, a copy of which is attached hereto and forms part of this by-law, is hereby removed from Development Permit Area VII (7) and designated as Development Permit Area XLI (1) on Schedule "H" Maple Ridge Official Community Plan Designation By-law No. 5434-1996 as amended is hereby amended accordingly. t READ A FIRST TIME the day of PUBLIC HEARING HELD the day of READ A SECOND TIME the day of READ A THIRD TIME the day of RECONSIDERED AND FINALLY ADOPTED, the 2002. A.D. 2002. A.D. 2002 A.D. 2002. A.D. 2002. day of ,A.D. MAYOR CLERK --/ 24I ui iii27 II2526 Ill a'N 3470 8091 LZ~j P 2 0.529 ha. 354 ______ , /152 - /151. I 2 N j 356 _ UP 87 21 /1 47 1 P 85960 2 P83t2 — 1145 25 P P3 79 /1498 —I 37 _J9441 83 6qp ________ 80 378J 2 1L_j 135r, 13 P 4 P 13 783 I 4178 138 139 f141 140 142 ;471 143 144 P 237978 5 /1508 36 /1494 _______ ________ __ /1484 P 21978 1/470 11469 •-' 11501 41 40 1/4877 11146, I 11446 / Rem 21 145 -- NW 3299, 2 P 28112 P 41783 P 85960I Ic IC, 1.551 ha.Ij 2.441 ha. I I I I I I i I N) Co IcI cI I MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6013 -2002 Map No. 615 PURPOSE: TO DESIGNATE AS DEVELOPMENT PERMIT AREA XLI(1) AND TO REMOVE FROM DEVELOPMENT PERMIT AREA V1I(7) amt ~M~A A MAPLE RIDGE Incorporated 12 September, 1874 1:2500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6008 - 2002 A By-law to amend zoning on Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No. 6008 - 2002." That parcel or tract of land and premises known and described as: All that portion of: Lot 21 Except: Part dedicated road plan 82529; District Lot 249, Group 1, New Westminster District Plan 28112 and outlined in heavy black line on Map No.1263 a copy of which is attached hereto and forms part of this by-law, is hereby rezoned to RM-1 (Townhouse Residential) Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 2002. PUBLIC HEARING held the day of , A.D. 2002. READ a second time the day of , A.D. 2002. READ a third time the day of , A.D. 2002. APPROVED by the Minister of Transportation and Highways this day of , A.D. 2002. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 2002. MAYOR CLERK JT - P ~6750 1 1152 ______ p 2 P 4178 /15 3470 41 83 131 130 115/8 7978 '150' -JI L_i 41 (0 .j- /151. o ______ P3 79 > 17508 27 2 2 3549 1/498 36 11494 40 40 1 /487/ 11 P 87 21 1147 37 / 8091 1 C'J 1 - % 1 40 jj481 11484 6 0.529 h a c'J .. __ 37 378'4 13 1351 138 I1141 142 978 fii 24I P 85960 ______ 2 P .9441 P 4 783 11471 L11"4760 P863t2 -J /145 r 143 _469 77 11445 144 - Nw 2 Rem 21 145 P 1 698 IiIIIIIII NW 329911 2 Ii! P 28112 P 41783 P 85960l Ice Ice 1.551 ha.I1 2.441 ho. I ce 1*1 (0 1(01 IcJI I I i 'cI MAPLE RIDGE ZONE AMEN•DINC Bylaw No. 6008-2002 Map No. 1263 From: P-6(Civic Institutional) To: RM-1 (Townhouse Residential) 6 ;W &MMIkk_ A MAPLE RIDGE Incorporated 12 September, 1874 1:2500 District of Maple Ridge Advisory Design Panel Meeting of January 10, 2002 2. RZ/74/01 • Applicant: Fred Formosa (Falcon Park Estates) • Proposal: Single-Family - Bare Land Strata (proposed RM-1 zoning) • Location: Best Street RESOLUTION: The following resolution was duly moved and seconded. The Advisory Design Panel expressed overall support for this project with the following coinmelits: • the Panel would appreciate the opportunity to review this application again once the Rezoning process has been completed; • it would be more informative to indicate the percentage of the site that is "green" on the plans; • that there be a defined delineation of the "pedestrian apron" on the internal roadway through the use of differentiated paving treatment. Minutes of Public Information Meeting Meeting: Wednesday, January 30, 2002. 6:30-8:00pm Maple Ridge Golf Course Project: 11400 Best Street, Maple Ridge Project Representatives Present: Fred Formosa, Owner/Builder/Developer Jan Timmer, Architect Pam Waddell, Designer Falcon Homes Denise Gunn, Office Falcon Homes m Lj JAN 3 1 2002 MAPLE R!DGE PLANMNG EPARTMENT We had 25 people come out. All but one signed our Sign-In Sheet. Most were from the neighbouring townhouse development. They looked at the information we had out and asked some questions. Jan Timmer did a presentation which explained the proposed development apd a Question/Answer period followed. There were two main concerns: Surface drainage from the proposed site to the existing townhouse property. The existing trees between the two sites. Fred Formosa explained that all surface drainage from the site will be handled on the proposed site and due to final grading of the proposed dwellings, this will likely greatly improve the existing town homes current drainage problems. Regarding the trees, Fred explained that the Arborist Reports recommended removal of the trees as they are in fill and will create a life safety hazard in the near future. Other questions and comments made were: Q: Would there be RV parking? A: No RV parking on the site. Comment was made from a townhouse resident that the berm will provide a good sound barrier and the higher the berm, the better. Comment was made from townhouse residents that when CP Rail replaced the discharge storm water culvert under the tracks they failed to install a backwater valve. The old culvert had a backwater valve. A request was made for CP Rail to install a backwater valve on the new culvert. 4. Comments were made to express appreciation for: the elaborate landscaping proposed for the site the higher end quality homes the proposed target market and the lower density One written comment was received from Norman Pearsall of 21098 Edgedale Avenue. "Meeting was very informative. Thanks". At the meeting, there was a general consensus of support for the project. ft Fn 4cr—l& Public Information Meeting January 30, 2002 11400 Best Street Name Address A0 Mf4/7? (*15 JA-c-A i- '/6 i1L/F: / 7 / / 'h 1 I /-- 1/ I 0116-W16 4 - -1IV( 7z/( Public Information Meeting January 30, 2002 11400 Best Street Narne Address / JJ/xiAIf 4 ny comments that you have on our project are.greatly appreciated. P,rL /t iJ4- /,4,Q,-2j- 27ZJ7,1 PATIO '7". /CREATR,O I DR Ii I DINING KITC4 p t UNIT D 'DI II I II DEN 'M4IN FLOOR ENTT I20E SQ.FT. O il _ _ I UNIT D UPPER FLOOR A VARETY I4 OFSAPES 1SI SQ,FT. LU > Q z LU Ui I- Lu ra I- z LII IL! 0 0 Lu UI ui Lu LL 1-2 Lu LU i- d) 0*- -Id) LL 'tw UNIT D ci ca U w—I 4 Eu ! v-tY (3 —rW (3 1 (I DATE SCALE 12/15/01 AS NOTED DRAWN FALCON $I4EEI A-I 77)~ ' 4 - -. ft 77 PATE SCALE 12/19/01 AS NOTED DRAWN SHEET FALCON I A-I R DATE SCAL 12/19/01 AS NOTED DRAWN SWEET FALCON I A-I UNIT C MAIN FLOOR O SQ.FT, - - (: iier.:: I.. - 1•IUI I• •i "!117111 U - RJII lllll~ - •i....J • ii,rnfl,fl.i1 UI'! A IIIIlIilhIIIuI I Ar t1L1Ib1 II • • — - — irJE!iLikLhii i1 UNIT C UPPER FLOOR 8313 GQ.F1. ui -511 LJL Lu UNIT C ci 0 1_i_I_I t Lw -Iw -ml'- - (I )ATE SCALE 12/IS/Ol A6 NOTEP )RAWN 5I4EET FALCON A-I 7 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: March 06, 2002 and Members of Council FILE NO: RZ/01 1/02 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: First Reading Bylaw No.'s 6032-2002 and 6031-2002 23981 Dewdney Trunk Road PURPOSE: An application has been submitted to rezone the former Alexander Robinson School site to permit a Church use on the property. The B.C. Conference of Mennonite Brethem wish to conduct their Sunday assembly meetings and provide some schooling for their congregation on the site. They intend to utilize the existing building with some internal renovations. RECOMMENDATION: That Maple Ridge Official Community Plan Amending Bylaw No. 6032-2002 be read a first time and be forwarded to Public Hearing; That Maple Ridge Zone Amending Bylaw No. 6031-2002 be read a first time and be forwarded to Public Hearing; The conditions to be met for RZI011/02 as outlined in the report dated March 6, 2002 are completed prior to final consideration; and That the applicant be permitted to hold a Development Information Meeting after first reading and prior to Public Hearing. BACKGROUND: Applicant: Owner: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses: N: S: E: W: Existing Use of Property: Proposed Use of Property Access: Servicing: John P Wiebe Alexander Robinson Holdings Ltd. INC # 623480 Lot 14, Plan 57747 School Institutional P-i (Park and School) P-4a (Church Institutional & Educational) Residential Service Commercial Vacant Works Yard Former school site Church 240th Street Full Urban 107 History: A previous application, RZ/027100, proposed to rezone the subject property to a Comprehensive Development zone to permit a variety of CS-i (Service Commercial) and C-2 (Community Commercial) uses. The application was withdrawn by the applicant prior to first reading. PROJECT DESCRIPTION: This application requests the rezoning of the subject property from P-i (Park and School) to P-4a (Church Institutional and Educational). The B.C. Conference of Mennonite Brethern wish to conduct their Sunday assembly meetings and provide some schooling for their congregation. They intend to utilize the existing building with some internal renovations. PLANMNG ANALYSIS: Official Community Plan: The property is currently designated "School" on Schedule "B" of the Official Community Plan. The P-4a (Church Institutional and Educational) zone corresponds with the "Institutional" land use designation in the Official Community Plan. Accordingly prior to final zoning approval, Council must give final reading to Official Community Plan Amending Bylaw No. 6032-2002 to redesignate the property to "Institutional". Zoning Bylaw: In order for the site to be used for the assembly of persons for religious purposes the property must be rezoned from P-i (Park and School) to P4a (Church Institutional and Educational). Development Information Meeting: As noted above the property requires an Official Community Plan amendment. Council Policy 6.20 states that "for any application involving an Official Communily Plan amendment the applicant shall be required to lwld a Development Information Meeting. This meeting would usually occur prior to first reading of the bylaws. Given that both the former school use and the proposed church use allow for the assembly of people, the impact of postponing the Development Information Meeting until after first reading is expected to be minimal. In an effort to assist the applicant in qualifying for the April. 16, 2002 Public Hearing, it is recommended that the applicant be permitted to hold the Development Information Meeting after first reading. Conditions to be met prior to final reading: Registration of a Rezoning Development Agreement including the deposit of security as outlined in the Agreement; Amendment to Schedule "B" of the Official Community Plan; Road dedication for a lane along the north property line; Inclusion of the site into Sewer Area "A"; -2- 5) A landscape plan prepared by a Landscape Architect must be submitted including the security to do the works; INTERGOVERNMENTAL ISSUES: N/A ENVIRONMENTAL IMPLICATIONS: N/A CITIZEN/CUSTOMER IMPLICATIONS: N/A INTERDEPARTMENTAL IMPLICATIONS: The Engineering Department has completed a review of this proposal. A lane is required along the north lot line to facilitate the development of land to the north and to provide alternate access to the Municipal Operation Center. The lane must be dedicated and security for construction submitted prior to final zoning approval. Other servicing works that will be done in support of the rezoning include curb, gutter and sidewalk installation along 240th Street and street trees. The property has existing sewer connections but is not included in Sewer Area "A". Accordingly the applicant must submit an application to the District for inclusion into Sewer Area "A". FINANCIAL IMPLICATIONS: N/A ALTERNATIVES: N/A SUMMARY: This application proposes to rezone the former Alexander Robinson School site located at 23981 Dewdney Trunk Road from P-i (Park and School) to P-4a (Church Institutional and Educational) to pennit the assembly of persons for religious purposes. An amendment to the Official Community Plan is required, redesignating the property from "School" to "Institutional". PreffY Pl)ecjnician MCIP Approved Frank Quinn, P.Eng., PMP G1&1'blic Works & Development Services c-L- \—--._- e: Robert W. Robertson, AICP, MCIP Chief Administrative Officer -3- z 15 18. 9F 20 2113 22 1_F ::::: N 1/2 7 12127 ;:; 121 AV 12126 / P2512 6 P Rem N 112 6 12112 12087/12115 5 P82308 2 12079 12084 Remi 2 4 12077 Rem PcI. A 1 .. 12074 0.. 12067 3 RS-3 rSUBJECTPRoPERTY 12040 LMP 30402 20 fP 00 (0 / °' 32 (N c'1 LMP 30401 DLfJT iTRKRD (N 1 b -3 A 1980 Rem 2 (N 893 I w P1968 A 1970 I 3 a) 3998 _________PcI 3 I 119 AV 3996 37 11960 R A IDI 67082 'I 4 LMP8O6 S1/2 119 Lo Rem of B W1/2 11940 Q. 6 P 7893 - 6 2 a) 11951 11930 E E 4 LFP1144 LP16 1 951)023 _ r 11939 P 1676 119A AVE Rem2 23981 DewdneyTrunk Road c APWN%~ CORPORATION OF A ONNOCK kgw~~~ DISTRICT OF I I I 1 -1 — L",E MAPLE !fD'PARMEENT SCALE 1 2500 KEYMAP DATE Feb 222002 FILE RO11/O2 BY RS CORPORATION OF THE DISTRICT OF MAPLE RIDGE. BY-LAW NO. 6032-2002. A By-law to amend the Official Community Plan WHEREAS Section 882 of the Municipal Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "B" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This By-law may be cited for all purposes as "Maple Ridge Official Community Plan Amendment By-law No. 6032-2002." That parcel or tract of land and premises known and described as: Lot 14, Except part now road on Plan NWP 88032, Section 21, Township 12, New Westminster District, Plan 57747 and outlined in heavy black line on Map No. 623, a copy of which is attached hereto and forms part of this by-law, is hereby redesignated to: Institutional Maple Ridge Official Community Plan By-law No. 5434-1996 as amended is hereby amended accordingly. READ A FIRST TIME the day of , A.D. 2002. PUBLIC HEARING HELD the day of , A.D. 2002. READ A SECOND TIME the day of , A.D. 2002. READ A THIRD TIME the day of , A.D. 2002. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 2002. I , MAYOR CLERK I P2512 6 I N 0.406 ha. — r..) Rem N 1/2 6 0.595 ha. 12112 *PP097 12087/12115 5 P 82308 0.406 ha. 2 12079 12084 4.047 ha. Remi 2 00 12077 — 0.406 ha. N 0_ Rem PcI. 'A' 12074 12067 2.29 ha U 3 0.406 ha. P 57747 12040 LMP 30402 20 14 0.607 ha. 00 a., 0.946 ha. IL) N RW 30273 - Rem 21 ol P88032...\ P 30401 LRW 86310 DEWONEY TRUNK RD. RP_84994 RP 85321 N IQD \P_86310 (I EP38Tg 1`0 lim IRem N 1/2 I' Rem LO 1lI2 A ofB N1/2 •II k 3 N 2 Rem iI/ I P 7893 A 0 IA i /3NI N I I PcI UJ .417 h .526 ho AVE. 123998(tII t 37 Rem A P P 1676 1676 O I P 67082 3 4 LMP 806 ______ S 1/2 111968 1.502 ha (0 Rem 5 N ofB I N W 1/21 'S'- _____ — 0 ° 0 6 '"6> I 2.023 P 7893 6 2 UI LMP 1642 Ul 1/95 ____________ 0 7 a) a) I 4 LM 1 1144 LM 1 8 S 1/2 ofl LMP 1145 P 1 rl7r, YJ91 MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6032-2002 Map No. 623 From: School To: Institutional AMAPLE RIDGE Incorporated 12 September, 1874 1:2500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO.No Bylaw 6031-2002 A By-law to amend zoning on Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No.No Bylaw 603 1- 2002. That parcel or tract of land and premises known and described as: All that portion of: Lot 14, Except part now road on Plan NWP 88032, Section 21, Township 12, New Westminster District, Plan 57747 and outlined in heavy black line on Map No. 1274 a copy of which is attached hereto and forms part of this by-law, is hereby rezoned to P-4a (Church Institutional & Educational) Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 2002. PUBLIC HEARING held the day of READ a second time the day of READ a third time the day of RECONSIDERED AND FINALLY ADOPTED, the 2002. A.D. 2002. A.D. 2002. A.D. 2002. day of MAYOR CLERK 10 I P2512 6 0.406 ha. N r) Rem N 1/2 6 LO 0.595 ha. 12112 tPP097 12087/12/15 5 P 82308 0.406 ha. 2 3 0 fr 12079 /2084 4.047 ha. Reml 2 00 /2077 0.406 ha. N Rem PcI. 'A' 1 L 12074 12067 2.29 ha 0.406 ha. P 57747 12040 LMP 30402 20 14 0.607 ha. Co 0) 0.946 ha. I') N RW 30273 - Rem 21 P88032.. P 30401 LRW 86310 r-P 86310 DEWDNEY TRUNK RD. RP84994 0) RP 85321 N IN) l °Rem N 1/2 (V38T N Rem l of B Ni/2 Rem 2 ____ I P 7893 A 0 A 11gB Y<N N I23998l If) I I I PcI w 3 .417 h .526 ha AVE. o 37 Rem A P 1676 00 'P 167 0. P67082 3 4 LMP8O6 N S 1/2 1.502 ha 11968 (0 Rem SN wl/2 N N of B - 0 2.03 h ____ - 0. 2 0) /195 P 7893 Uj LMP 1642 ___________ E 7 e E I 4 LM 1144 LM 1 8.2 31 2t13 S 1/2 'i 1l of 1 "-LMP 1145 MAPLE PDCE ZONE AMENDNC Bylaw No. 6031-2002 Map No. 1274 From: P-1(Park and School) To: P -4a(Church Institutional & Educational) AMAPLE RIDGE Incorporated 12 September, 1874 1:2500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: March 6, 2002 and Members of Council FILE NO: SD/008102 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: Park Exchange Bylaw No. 6026-2002 240th St. and 110" Ave. SE PURPOSE: As a consequence of the collection of more detailed survey information needed to support the second phase of this subdivision, minor revisions to the Park boundary established as a condition of rezoning (RZ/13/98) are being requested. The proposed change will provide more park land for habitat protection and more useable area for development. Park Exchange Bylaw No. 6002-2002 provides the legal mechanism for the exchange. The exchange will provide an additional 245.7 m2 of land for habitat protection. RECOMMENDATION: That Maple Ridge Park Exchange Bylaw No. 6026-2002 be read a first and second time, and that the Rules of order be waived and that Maple Ridge Park Exchange Bylaw No. 6026-2002 be read a third time. BACKGROUND: Applicant: Owner: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses: N: S: E: Existing Use of Property: Proposed Use of Property: Access: Servicing: Previous Applications: PROJECT DESCRIPTION: David W. Laird LeFebvre Holdings Ltd. Lot 30, Plan LMP44 105 Single Family Residential (18 units per net hectare) Single Family Residential (18 units per net hectare) R-3 (Special Amenity Residential District) R-3 (Special Amenity Residential District) Residential Residential Residential Residential Vacant Residential 1 10 Avenue Full Urban RZ1019195, VPi014I98 RZJ0i3/98,SD/01 8198, SD/049/0 1, DP/023/99, SD/008102, DP/008/02. The Park boundary was established for habitat protection as a condition of rezoning the property to permit a single family residential subdivision. The District is processing a subdivision application to create 23 lots. As a consequence of the collection of more detailed survey information needed to support this application, minor revisions to the Park boundary are being requested. Two areas, totaling 80 m 2, are proposed to be closed as Park to realign the geometry of two lots and in exchange three areas, totaling 325.7 m2, are proposed for addition to the Park. 10 PLANNING ANALYSIS: Section 305.2 of the Local Government Act allows Council, by bylaw, to exchange dedicated park lands for other lands suitable for park purposes. A cop7 of that section of the Local Government Act is attached. The park exchange will net an additional 245.7 rn of habitat protection for Seigel Creek and adjust the geometry of 4 lots. The proposed adjustments to the geometry of these 4 lots will still meet the minimum parcel size requirements of the R-3 zone. INTERGOVERNMENTAL ISSUES: N/A ENVIRONMENTAL IMPLICATIONS: The park exchange will provide an additional 245.7 m2 of habitat protection for Seigel Creek. CITIZEN/CUSTOMER IMPLICATIONS: N/A INTERDEPARTMENTAL IMPLICATIONS: N/A FINANCIAL IMPLICATIONS: N/A ALTERNATIVES: N/A SUMMARY: The Park Exchange will add 245.7 m2 of land to the existing park and modify the geometry of four lots. It is recommended that the exchange be supported and Council give three readings to Maple Ridge Park Exchange Bylaw No. 6026-2002. Prepared by: David Stevenson Planning Technic n rhc Al'ta4 Ay:1 MCIP 7) MjWtor of FWanning Appro ed by: Frank Quinn, P.Eng., PMP GM: Public Works & Development Services • Concurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer DS/jvt -2- Council VIE WS British Columbia MAIN MENU / CouncIIVIEWS / PROVINCIAL ACTS I Local Government Act I PART 8— SPECIAL MUNICIPAL POWERS RELATING TO PROPERTY I Division 1 -- Reservation and Dedication of Real Property / 305.2. Exchange of dedicated land 305.2. (1) If a municipality is entitled to possession and control of land under section 305.1 [Crown land parks dedicated by subdivision], or holds title to park land under section 941 (14), the council may, by bylaw, dispose of a portion of that land in exchange for other land suitable for a park or public square. (2) A bylaw under subsection (1) may provide that, instead of taking land in exchange, the proceeds of the disposal are to be placed to the credit of a reserve fund under Part 13 established for the purpose of acquiring park lands CouncilVIEWS Legislative Database is produced by iCompass Technologies Inc. Page 1 Le 40 4' f\o *7 I! I 8 . 3 - *t,- __ 41o• T "9 TJ_Cg I / . .. ')197 7 damax consultants ltd. 3862 w. 14th avenue, vancouver v6r 2w9 tel. 224-6827 fax.222-9240 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6026-2002 A By-law for the exchange of park land within the Municipality WHEREAS, pursuant to Section 305.2 of the Local Government Act and amendments thereto, Council may by bylaw dispose of any portion of a park land in exchange for such lands as may be necessary for the improving of a park. NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge,. in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Park Exchange By-law No.6026-2002." Attached hereto and forming part of this Bylaw is a copy of Reference Plan the dated February 5, 2002 and prepared by a B.C. Land Surveyor and marked as Schedule "A". The Municipal Council is hereby authorized to exchange the following lands: Parcel "B"(Bylaw Plan LMP ) dedicated park - (comprising of 57.3m); and Parcel "D"(Bylaw Plan LMP ) dedicated park - (comprising of 22.7m 2); (parklañd to be transferred) for: Parcel "A"(Bylaw Plan LMP ) of Lot 30, Section 10, Township 12, Plan LMP43228, New Westminster District - (comprising of 221.8m 2); and Parcel "C"(Bylaw Plan LMP) of Lot 30, Section 10, Township 12, Plan LIv1P43228, New Westminster District - (comprising of 98.8m 2); and Parcel "E"(Bylaw Plan LMP ) of Lot 30, Section 10, Township 12, Plan LMP43228, New Westminster District - (comprising of 10. 1m 2); (proposed Park) The Mayor and Clerk are hereby authorized to execute any and all deeds of land and plans necessary to effect the aforesaid transfer and exchange of lands. That portion of park land comprising of 80.0m2 and identified as Parcel "B" and Parcel "D" on the aforementioned described Referene Plan is hereby closed as park land. That portion of Lot 30, Section 10, Township 12, Plan LMP43228, New Westminster District (comprising of 325.7m2) and identified as Parcels "A", "C" and "E" on the - aforementioned described Reference Plan to be conveyed by the registered owner to the Corporation of the District of Maple Ridge shall be vested in the name of the Crown and is hereby set apart and established as Park Land. That Council shall, before adopting this bylaw, cause Public Notice of its intention to do so to be given by advertisement once each week for two consecutive weeks in a newspaper published or circulating in the District of Maple Ridge. READ a first time the day of , A.D. 2002. READ a second time the day of , A.D. 2002. READ a third time the day of , A.D. 2002. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 2002. MAYOR CLERK REFERENCE PLAN TO ACCOMPANY THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE PARK EXCHANGE BYLAW No. ______ OF PORTIONS OF LOT 30 PLAN LMP44105 AND PARK DEDICATED ON PLAN LMP43228 ALL OF SECTION 10 TOWNSHIP 12 NEW WESTINSTER DISTRICT The Corporation of the District of Maple Ridge B.C.G.S. 926.028 0C1104H0013 110th AVENUE in 0 a 89 31'40 3158 78 7720 I destroyed PARK in REM. PART 30 PIAN LMD44105 CTTflM 1 TflWK ICUTD .4 PLAN LMP Deposited in the Land Title Office at New Westminster. B.C.. th5 ________ day of . 200_. Registrar The Corporation of the Oistrict 01 Haste Ridge flavor .1 ° 9 !ci ...- A I oCM84f49998 -- — C Pt 3(1 aitnes,mb as to the Mayor and Clerks B93i' o. •93,8 ., signatare, this ..........,.._._...day of • di l ' . deed10.110 A tOmelamloner for taking affidavits In and for D the Prnolnce of British Coluebim ag 31' 40 aearongs are grid and are derinea from SCM 9489995 and 0CM 9489998. LEGEND Control Monument ...................... lead Plug Placed ......................a Standard Iron Post Found ............. StanOard Iron Poet Placed ............. This plan shows 9round level measured distances. Prior to computation of U.T.M. coordinates, multiply by coBbined factor of 0.9996131. 660 60. Integrated Surney Area No. 391 SCALE 1 500 i 50 LII aistance, are in metre, unless otherwise Ibsen. Park to be created Area Parcel A 221.8 a 2 Parcel C 93.8 m 2 Parcel E 10.1 m 2 Park to be closed Area Parcel 8 57.3 m Parcel 0 22.7 in 2 I. D.6.Feening. a British columbia Land Surveyor of waple Ridge, in British columbia. Certify that I was present at and personally superintended the surven reRresented by this plan and that the survey and plan are correct. This sureey aag ceeeleted an the 5th. day of February. 2002. Be* 31 10' B' AREA PARK PLAN LMP43228 0.G.Fenning, C.L.S.. 8 C.L.S. This plan ltes within the Greater Vancouver Regional Qistrict. CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: March 8, 2002 and Members of Council FILE NO: E02-036-006 FROM: Engineering ATTN: Committee of the Whole SUBJECT: Contract No. E02-036-006: Management of Transit Shelters PURPOSE: To obtain Council's approval for the award of "Contract No. E02-036-006: Management of Transit Shelters". RECOMMENDATION: That the Mayor and Municipal Clerk be authorized to sign and seal Contract No. E02-036-006 (Management of Transit Shelters) with Pattison Outdoor - A division of Jim Pattison Industries Ltd. BACKGROUND: The District provides transit shelters for the convenience of transit users. There are presently 8 existing shelters located within the District. The District delivers this customer service through a private-public partnership arrangement where the shelters are supplied and maintained by the private sector. The existing contract expires on April 2002 and the District re-tendered the contract in January 2002. The 2002-2006 Management of Transit Shelters contract continues to provide for the supply, installation and maintenance of Transit Shelters within the District of Maple Ridge. The new tender also requests the provision of 5 new additional shelters at other locations mutually agreed to by the Contractor and the District. It is anticipated that the new locations will be considered after TransLink's Area Transit Plan is completed. The Tender was advertised in the Vancouver Sun Legals and two prospective tenderers (market leaders) were contacted and advised of the Tender. Only one tender was received (Pattison Outdoors). An analysis of the documentation from Pattison Outdoors shows that its Tender is complete and complies with the tender requirements. ENVIRONMENTAL IMPLICATIONS: Transit shelters are a convenience to transit customers. This contract supports the direction that Transit is a mode that the District is promoting as an alternative to the automobile. CITIZEN/CUSTOMER IMPLICATIONS: Council's approval of this contract will allow the District to continue providing the convenience of Transit Shelter at key locations for Transit users. In addition, the new.contract will ultimately expand the number of shelters and level of service for residents. There are several shelter design options available. Staff will work with the supplier to provide decorative shelters that will complement the downtown area strategy. Um I V FINANCIAL IMPLICATIONS: The Capital operating and maintenance costs for Transit Shelters are completely borne by the. supplier. The projected revenue stream to the District from this contract is in line with the 2002 Business Plan projections. The estimated revenue stream is as follows (based on a unit rate per shelter): Initial Payment (2002) $10,000 Year 2 (2003) 12,600 Year 3 (2004) 15,600 Year 4 (2005) 15,600 Year 5 (2006) 15.600 $69,400 This is a significant increase from the current revenues which is a nominal $1.00. ALTERNATIVES The District may choose not to award the Tender, which would result in Transit Shelters not being provided at this time. Another alternative is to reject the tender and to deliver the service itself. This alternative has not been budgeted and would have to be submitted as a business case as part of the 2003 Business Plan. SUMMARY: This contract and partnership mechanism allows the District of Maple Ridge to provide Transit Shelters for our citizens with a positive revenue stream. ILI A P/epared by: Andrew Wood, MEng, PEng f Munjc4pal Engineer W VA "40, 4pproved by: Frank Quinn, MBA, PMP, PEng aLi ic Works and Development Services CóncuiTènce: Robert W. Robeth;PhTD., AICP; MCIP Chief Administrative Officer 2 ~Rziv- CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: March 12, 2002 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: Vote by Mail as an Alternative Purpose: Like many local governments in British Columbia and throughout the world, Maple Ridge is experiencing a decline in voter turnout. Staff were directed to prepare a report to consider options to encourage voter turnout including Vote by Mail. Studies show that using Vote by Mail has increased voter turnout in several areas including Oregon State in the United States of America and in selected areas of Ontario, Canada. This report will discuss the current usage of Vote by Mail, the benefits to be gained, the steps in implementing Vote by Mail, and a discussion on the concerns that may arise. Recommendation(s): It is recommended that Council (i) receive this report for information (ii) forward the report to the Province and the UBCM suggesting consideration of a vote by mail pilot; and (iii) request that the Province and UBCM consider the issue of voter turnout more generally to assess ways to improve the numbers of voters. Background: 1. Current Voting System of the District of Maple Ridge Currently, the District of Maple Ridge has been conducting traditional polling place elections. This method of conducting an election was instigated by the BC Legislature and to date does not allow any other alternative methods of conducting an election. The current traditional polling place method restricts voters to many guidelines such as: voters go to a polling station to cast ballots on specific date during a specific time frame. Advance voting does allow flexibility to some citizens who are not in the city during election day but only a few citizens consider applying for advance voting. The number of polling stations used has decreased over the past ten years. In the 1990 election, ten polling stations were used; in the 1993 and 1996 elections, eight polling stations; and, in the most recent 1999 election, only seven polling stations were used. The polling stations' hours of operation were from 8:00 am to 8:00 pm, providing a twelve-hour time frame for citizens' to cast their ballots. The decrease in number of polling stations was done because only a handful of ballots were cast at some stations in 1990. Progressive Decline in Voter's Turnouts For the 1990, 1993, and 1996 Elections, a Voters List was compiled from the last provincial Voters List, along with new registrations up to a cut-off date. Although the numbers of voters may have increased, the population of Maple Ridge also increased, creating an overall lowered voter turnout. Table 2.0, Maple Ridge's Voter Turnouts shows the percentage decline over the past three Elections. In 1999, a Voters List was not used and registration was taken at polling station. Though the number of voters increased by 1851 from the previous Election, the estimated number on the Voters list for 1999 was 40,661. This estimated number was calculated from the 2000 Voter's list subtracting a total of 6% (2% per year in population growth for three years) arriving at 40,661. Vote by Mail as an Alternative Page 1 of 12 03/13/02 73/ P 190 1993 1996 19 No. of Registered Voters 25,546 .. 28,462 30,751 40,661 No. of Voters 0 8,348 9,189 8,227 10,078 Percentage Turnouts 32.68% 32.29% 26.75% 24.79% In Figure 2.1, the chart gives an easy comparison to the number of registered voters compared to the number of voters. Over the past few elections, the number of registered voters did increase and the number of voters decreased. The percentage difference can be seen in Figure 2.2 where Maple Ridge's Voter Turnouts was graphed for 1990-1996 Election years, averaging about 30% voter turnouts. Figure 2.1 Maple Ridge's Voters List Compared to Voter Turnouts Maple Ridge's Voter Turnouts 45,000 - 40,000 -- -- 35,000 30,000 25000 F1I 0No. of Registered Voters - 20,000 - -- -- .No.of- Voters IL - 15,000 1:: - - - o 1990 1993 1996 1999 Election Years Note: 1999 did not use a voters list, instead an estimated amaunt was calculated for the number of voters; Figure 2.2 Maple Ridge's Voters Turnout Percentage Maple-Ridge's -Voter Turnouts 30.00 25.00 20.00 - 15.00 10.00 • 5:00 0.00 1990 1993 1996 1999 Election Years Vote by Mail as an Alternative -Page 2 of 12 03/12/02 In terms of costs, with an increase in population, thus increase in the number of voters, will inevitably increase the costs to conduct an Election. Table 2.3 shows a breakdown in the costs used to run the 1993, 1996, and 1999 Election and Figure 2.4 shows the increase in costs over the three elections. Table 2.3 Maple Ridge's Election Expenditures ElectionExpenses' .• . ... • L: 1993. 1:926 . .1999 Supplies & Misc. $1,545.14 $4,054.18 $500.00 Advertising $3,546.53 $1,964.53 $2,225.00 Election Personnel $18,108.84 $20,834.50 $33,000.00 Dinner & Refreshments $539.99 $461.72 $800.00 List of Electors $4,225.00 $4,250.00 nil Ballots $2,897.76 $2,400.00 $2,200.00 Cell Phones and ITS Phone Expense $800.54 nil nil Total $31,663.80 $33,964.93 $38,725.00 Figure 2.4 Maple Ridge's Election Expenditures Chart Total Election Costs $38,725 $40,000 -.-- $33,965 1 $31 6641 I $35,000 $30,000 a $25,000 $20,000 .Total Costs $10,000 $5,000 w ___- ... 1993 1996 1999 Election Years 3. Proposed Vote by Mail System Vote by Mail is still new but for the municipalities in Ontario and Oregon that have already used this, the benefits derived from it can be enormous. There are other methods of conducting a municipal election such as vote by phone and mobile polling stations but the focus in this report will be on the Vote by Mail system. The vote by phone system has been successful but itwas mainly for townships where there are many citizens away from their homes, live outside township boundaries or people who are unable to leave their home. Vote by Mail as an Alternative Page 3 of 12 03/12/02 Vote by Mail Vote by Mail is voting by mailing your ballots instead of going to a polling station on a specific date during a specified duration of time. A Voting kit, issued by Canada Post, is mailed out to voters approximately three weeks in advance. Inside the Voting kit, they will find a Voter Declaration Form, a return envelope, a ballot and an Inner Secrecy Envelope. The voter will then fill out the ballot, insert it into the Inner Secrecy Envelope and mail it in the return envelope, turning every mailbox into a polling station. Everyone on the provincial Voters List will be mailed a voting kit, in hopes that everyone will complete their ballot. Current Usage in Canada and the United States In Canada, the Vote by Mail system had been used for several elections, especially in Ontario, and had shown an increase in voter turnout. The State of Oregon, is an advocate for using Vote by Mail in their elections because they managed to increase voter turnout and maintain increased participation through the use of Vote by Mail. Canada In December 1996, the Ontario provincial government passed a bill allowing municipalities to use phones and mail to hold elections as a pilot scheme. Up to 20 municipalities are opting to use Canada Post, an option available in the last two federal elections (Armstrong, 1997). Currently, Ontario is the only province with legislation allowing for the use of alternative voting methods, such as Vote by Mail, at the municipal level. Work is underway in other provinces across Canada to make this innovative concept a reality for more Canadians (www.canadapost.ca). Other examples are stated for Caning Township, Township of Muskoka Lakes, and Alberta Farmers Union. Carling Township (year round population 1,000), a traditional election could have been mounted very inexpensively with a single polling place. But Susan Murphy, Clerk for the Municipality, Caning Township, states "in our case, it's worth the extra cost to get the voter turnout" (www.canadapost.ca ). On the contrary, Betty Ann Van Erp, Deputy Clerk, quotes savings for the Township of Muskoka Lakes of $5,000 (www.canadapost.ca). For the Alberta Farmers Union, when the Government of Canada allowed 77,000 barley producers to decide a critical issue using a Vote by Mail, over 74% of eligible farmers responded (www.canadapost.ca ). United States One of the first authorizations for Vote by Mail occurred in 1981, when the Oregon legislature approved a test of the Vote by Mail system for local elections. The system was eventually made permanent in 1987. Since then, Vote by Mail has been used for hundreds of local elections as well as the May 2000 Federal primary, which was first regular statewide primary to ever be conducted by mail. The high voter turnout in the May 2000 primary is a testament to Vote by Mail's popularity and success. A total of 927,351 Oregonians cast ballots in the 2000 primary (80% turnout), which is a 16 percent increase over the highest number of votes ever cast in a polling place primary election. Additionally, the 2001 primary turnout reversed a steady twenty-year decline in the number of Oregonians casting primary election ballots, despite a steady growth in Oregon's population and voter registration (www.sos.state.or.us ). Before the Vote by Mail system was implemented, Oregon had a high percentage of permanent absentee voters and elections were extremely expensive to run because there were costs for both polling place and employees. Other states experiencing high percentage absentee voters and elections expenditures are looking at Oregon's system as an effective solution to decrease costs and increase voter turnout. Vote by Mail as an Alternative Page 4 of 12 03/12/02 The Vote by Mail method of casting a ballot gives great attention to the needs of the citizens. The State of Oregon wanted to provide its "citizens with an accessible, accurate and secure eleôtion process" and realizes this to be one of their top priorities as a nation (www. sos. state. or.us ) and they feel they have achieved this by using Vote by Mail. 6. Benefits of Vote by Mail There are many benefits such as possible lowered costs, increased voter's turnouts and high security. Oregon's history with Vote by Mail has proven that the system raises voter participation, decreases costs and increases the overall integrity of the election process (www.sos.state.or.us ). Voter's Turnouts The reasons for an increase in voters turnouts are usually because of the convenience of allowing voters to vote when they choose, voters can vote in the privacy of their own home, the mail system is familiar to everyone, and vote by mail ensures that everyone who is entitled to vote has the opportunity to vote (www.canadapost.ca). In Ontario, there were about 75 municipalities who used the Vote by Mail program in the 2000 municipal election. In the Township of Leeds and Thousand Islands, voter turnout was 55.9% in 2000, up from 3 5.6% in 1997 (Brockvill Recorder & Times, 2000). In Leamington and Lakeshore, 52.6% was their voter turnout, a giant leap from 33% in 1998 (Windsor Star, 2000). In the City of Kenora, the voter turnout was 61%, up 22% from 1997. The Chief Administrative Officer from the Town of Bracebridge indicated, "voters and candidates responded enthusiastically to the new Vote by Mail system, turnout increased over traditional voting methods and the cost was comparable to previous election budgets." From these testimonials, the common theme is that voter turnout was increased and the costs were comparable if not lowered. Oregon has experienced an increase in voter turnouts since implementation. Refer to Figure 6.0 Oregon's Brief History of Vote by Mail for a percentage in voter turnout over time. Although there seems to be a slight decrease between Nov 1997 and Nov 1999, this is thought to be due to a higher percentage of permanent absentee voters. Figure 6.0 Oregon's Brief History of Vote by Mail Oregon's Brief History of Vote by Mail 20% - 0 10% > 0% Date Vote by Mail as an Alternative Page 5 of 12 03/12/02 To find out how much of an increase can be attributed to this change in using Vote by Mail, data for statewide races in Oregon from 1960 to 1996 are examined. Of the 48 primary and general elections included in the analysis, only three were all mail elections. In a study by Southwell and Burchett, they found that all-mail elections increased registered voter turnout by 10 % over the expected turnout in a traditional polling place election. Securtv The question of security is in everybody's mind from electors to candidates, which is why this area is important to be included in this report. A report from Canada Post's website touched on the topic of security stressing their double envelope system, which protects confidentiality of the voter. Processes at the returning offices ensure that voters vote only once and the security of Canada Post's delivery network are backed up with the Federal laws against tampering of mails (www.canadapost.ca ). At the Canada Post's end, the quality control for their Volume Electronic Mail catches any errors or omissions that may have occurred in data file transmission and is rectified early in the process (www.canadapost.ca). However, Saugeen Shores, Ontario experienced some problems with having their ballots prepared and sent out (Owen Sound Sun Time, 2000). Despite this fact, they still managed to increase voter turnouts. 7. Steps to Execute Vote by Mail From the District of Maple Ridge's point of view, the steps to implement this are very simple. The District of Maple Ridge begins by supplying the electronic voters' list and election data to Canada Post, then works with them to customize the Vote by Mail kit to meet all the specific needs in line with their technical capabilities and requirements. The Vote by Mail kit normally includes an outbound mailing envelope, a ballot, a voter declaration form, voter instructions, and two envelopes. Canada Post will then print, address and mail the kits to the voters and return the cast ballots back to the District of Maple Ridge (www.canadapost.ca ). See Appendix A for a sample of how the Voter's kit will look like. From the citizen's point of view, they would receive the voting kit approximately three weeks in advance, leaving them with sufficient time to decide their vote. Anytime before the election date deadline, they will read over the voter instructions, sign the Voter Declaration Form and include it in the return envelope, complete the ballot and insert it into the Inner Secrecy Envelope, seal the envelope and insert it into the yellow prepaid return envelope (www.canadapost.ca ). They will then drop off the prepaid yellow return envelope into their local mailbox and it will be returned to the District of Maple Ridge. Again, this is all done in the citizen's own time and in the privacy of their own home. It is important to clearly communicate the Vote by Mail process to voters by developing an effective pre- election promotional program. Through published notices and press releases, the Vote by Mail option will be well promoted and understood. The Chief Electoral Officer should liaise with ratepayer groups, cottager associations and candidates and should utilize the media to fully get the message out. See Appendix B for Canada Post's Sample Press Release. Each day, as return voting packages are received at the District of Maple Ridge, a designated staff member or appointed official will remove the ballot envelope and Voter Declaration Form and update the voters list by striking the name of the elector. Sealed Inner Secrecy Envelopes will be sorted according to ward, if applicable, and placed in a secure drop box. At the end of each day, the Clerk or designated official shall affix a seal to the drop boxes, initial the seal, and place the boxes in a secure location (office vault). Each morning the boxes are retrieved, seals inspected to ensure they are intact, and in the presence of another staff member or official, the seals are broken to access the slots for use during the day. At 8:00pm on voting day, the boxes are sealed and taken to the designated counting place (www.canadapost.ca). After 8:00 pm on voting day, the ballot envelope boxes are opened and ballots are Vote by Mail as an Alternative Page 6 of 12 03/12/02 removed from the envelopes. Counting of the ballots and completing of the results are done by counting teams appointed by the Clerk. The Clerk then announces the unofficial results following the count, and then the official results according to statute (www.canadapost.ca ). This method does require an election counting machine for fast election results but the main purpose of increasing voter turnout would have been achieved. 8. Concerns / Answers This section can be easily relayed in a question and answer format. Q: How can Canada Post guarantee accurate data being produced on their end? Errors or omissions that may have occurred in data file transmission can be caught and rectified early in the process. Canada Post will send a 'Data Confirmation Report' that confirms the number of records received and the number of mail pieces to be produced. Proofs of the individual pages will be produced and sent to the municipality electronically or faxed for review and approval. Once everything is confirmed, the Volume Electronic Mail will proceed with printing and insertion of the pieces into the envelopes. Q: How does the municipality maintain accuracy of votes? The municipality will maintain control of your processes at the returning office. Typically, as return envelopes are received, the envelopes are opened, the Voter Declaration Form removed, and the voter is crossed off the voter's list. The Secrecy Envelope remains sealed and is stored until counting time on Election Day. Once the voter has been stricken from the list, any future ballots originating from the same voter can be caught, and the situation dealt with (www.canadapost.ca ). Q: When is a ballot considered to be spoiled? There are several situations in which a ballot can be considered spoiled. • It was not in the Secrecy Envelope, or the Secrecy Envelope was not sealed. • There is no Voter Declaration present, or the Voter Declaration was not signed. • The Voter Declaration Form is enclosed in the Secrecy Envelop. • The voter has already cast a ballot. • A single Secrecy Envelope is marked in any way that might identify it. • There are improper markings on the ballot. • Prescribed rules for rejecting ballots in elections should be followed as per the applicable legislation (www.canadapost.ca ). Q: What if more voting kits are needed for late registered voters? For late registered voters, Canada Post creates blank or non-voter specific kit. These are identical to voter-specific kits except these blank kits do not have the voter's name or address printed on them. Q: Why choose Canada Post? There are several reasons for choosing Canada Post. • Every address in Canada is accessible through Canada Post. • They handle the printing, distribution, collection and delivery of voter kits and cast ballots. Vote by Mail as an Alternative Page 7 of 12 03/12/02 • Vote by Mail includes Lettermail features such as Return to Sender and Redirection, which are important features in the case of undeliverable mail. • Redirection = your Vote by Mail is redirected to an addressee's new address if there is a Change of Address Notification on file. • Return to Sender = undeliverable Vote by Mail items that cannot be delivered or redirected will be returned to the sender free of charge where the item bears a return address on the outer cover. When the return address is on the inside of the mail item, it will be returned to the sender for a fee. • However, the ballot available through Canada Post's Volume Electronic Mail service is NOT readable by optical scanning vote tabulators (www.canadapost.ca ). • See Appendix C for Canada Post's Five Easy Steps on how to use their Vote by Mail. Q: Are there any alternatives? • Another option to consider is not use Canada Post for printing the voting kits. • The District may print their own voting kit or they can outsource the printing to another company. . However, the costs of both options have not been calculated in this report. Q: Are there any differences between the Canadian Vote by Mail and the United States Vote by Mail? There are a few differences between the Canadian vote by mail and the United States vote by mail. For instance, if the ballot is not put into the secrecy envelope but is in the return envelope, the Canadians will consider this a spoiled cast of ballot. In United States, the ballot will still be counted. Also, Canadians have a Voter's Declaration card with their voter's kit but the Americans do not (www. sos. state. or. us-vbm). Comparison When deciding how the traditional method compares to voting by mail, it is important to look at all aspects including the population type in the region. We will primarily focus on the potential differences for costs, voter turnouts, and advantages and disadvantages of each. Voter Turnout In addition to comparable election expenditures, the voter turnout is anticipated to increase. The previous voter turnouts have been on the average of 30%. With Vote by Mail, expected turnout will likely increase rather than decrease. It may ultimately change the trend of declining voters around to show a climb in numbers. Most of the municipalities in Ontario who used Vote by Mail have residents who are seasonal and the geography of the residents make it hard for them to arrive at the polling station which is why the Vote by Mail system worked very well in favour to the residents. This is shown in the increase in voter turnouts. Advantages and Disadvantages The vote by mail is not without any flaws. Canada Post have made mistakes in the past in printing out voting kits causing a municipality to delay in election day by two days. Although it caused some disturbances, voter turnout did increase. Vote by Mail as an Alternative Page 8 of 12 03/12/02 Intergovernmental Issues: Currently, the BC Legislature does not allow voting by mail and perhaps should be looked into as being a pilot project for the District of Maple Ridge in order to create an increase in voter turnout. Environmental Implications: N/A Citizen/Customer Implications: Below is a list of benefits that have been identified that can be gained through using a Vote by Mail system. • No lines, no transportation, no parking, no babysitter. • Requires no special trips to the polling station. • Voters can vote when and where they want. • Bad weather is no longer a deterrent. • Some seniors and people with disabilities will find it easier and more convenient to cast their ballots. • Seasonal residents do not have to travel long distance. • There is plenty of time to make a decision when voting at home. • Ballots are sealed inside two separate envelopes. • Employees and employers don't have to rush from work to the polling stations (www.canadapost.ca ). Interdepartmental Implications: N/A Financial Implications: Vote by Mail is an election system that can help conduct election in a highly cost-effective maimer. It can eliminate rental charges for registration and balloting centres, dispense with the cost of holding advanced polls, reduce fees paid for registration, polling station and other administrative personnel, and slash costs for printing voter's lists and notices, advertising, telephones, couriers, travel and transportation (www.canadapost.ca). In some cases, the costs between the traditional method and vote by mail are comparable but the increase in voter's turnouts is the real benefit. In Caning Township, they experienced higher costs in using Vote by Mail due to the low population, "it's worth the extra cost to get the voter turnout" (www.canadapost.ca). In a recent election of 40,000 voters (a community of 75,000 people), voter kits from Canada Post ranged from $2.75 to $3.25 per kit. This includes the stationary, data management, production, and postage out and back (refer to Appendix A for sample). For the District of Maple Ridge, at an estimated voting population of 40,000 the expense range from $110,000 to $130,000. The costs may seem large because the price was based on the assumption that the District of Maple Ridge would be the only municipality conducting an election at the time of purchase. Based on historical experience from past elections in which the municipalities used Vote by Mail, the per kit cost was approximately 70% of the projection. The reason that the per kit cost was significantly lower was due to the purchasing power of over 1,000,000 rather than 40,000 voting kits. Vote by Mail as an Alternative Page 9 of 12 03/12/02 In the table below, it shows the potential extra expenditure the District of Maple Ridge can have when comparing the costs of holding the traditional election versus the Vote by Mail system. Cost Differences with Vote by Mail Maple.Ridge's average costs Canada Post's estimated costs: Extra Expenditure for the District of Maple Ridge $45,000 $110000 -$65,000 The cost of using the traditional voting method for the District of Maple Ridge is estimated to be at $45,000. The cost of using Vote by Mail, as offered by Canada Post, is estimated at $110,000. This creates a difference of approximately $65,000. In the next table, the comparison of Maple Ridge using the traditional method versus Voting by mail is discussed along with an estimated voter turnout. The estimation of voter turnout is calculated using averages from previous elections and other municipal results. Cost Comparison between Traditional and Vote by Mail Expenditure and Voter Turnout Maple Ridge using traditional method Maple Ridge using Canada Post s Vote by Mail Expenditures $45,000 $110000 Voter Turnout 30% 50% Instead of choosing Canada Post to develop, print and mail the voting kits, another option would be for the District of Maple Ridge to produce their own voting kit similar to Canada Post's voting kit either in- house or outsourcing. However, these costs have not been calculated but is suspected to be lower and more time consuming to develop. Alternatives: There are other methods of conducting a municipal election such as vote by phone, internet voting and mobile polling stations but the focus in this report will be on the Vote by Mail system. The vote by phone system has been successful but it was mainly for townships where there are many citizens away from their homes, live outside township boundaries or people who are unable to leave their home. Internet voting is limited to voters who have access to computers and can be biased in this regard. However, a combination of several methods can be considered. In December 1996, Ontario provincial government passed a bill allowing municipalities to use phones and mail to hold elections. Up to 20 municipalities are opting to use Canada Post, an option available in the last two federal elections (Armstrong, 1997). The other option is to look into private businesses to print up the voting kits for the District to mail out to registered voters. Currently, Ontario is the only province with legislation allowing for the use of alternative voting methods, such as Vote by Mail, at the municipal level. Work is underway in other provinces across Canada to make this innovative concept a reality for more Canadians (www.canadapost.ca ). Another alternative is to look at shareholder voting methods. Currently there are some corporations that allow the use of all three methods (telephone, internet and mail) to conduct a vote on representatives for the Board of Directors. Another report can be completed to include research done by corporations in terms of security, voter response and costs when conducting a vote for selecting a Board of Directors. Vote by Mail as an Alternative Page 10 of 12 03/12/02 Summary: Canada Post had offered some reasons for switching to Vote by Mail method such as increased voter turnout at a comparable cost while keeping the security and familiarity amongst registered voters. In some municipalities in Ontario, Vote by Mail is a simple method of increasing voter turnout as well as reducing costs. These are attributable to the ease of the mailing and the familiarity amongst all ages. Canada Post has the most up-to-date address file in the country and can verify data quickly and efficiently. Vote by Mail is actually less costly because the District would probably be reducing many of the costs associated with election time, including advance polling, polling station rentals and staffing. Vote by Mail elections have already proven successful in municipal elections and referendums in both the United States and Canada. They have dramatically increased voter participation, improved administration efficiency and led to prompt reporting of results (www.canadapost.ca-easvroute). Currently, BC Legislature does not allow any municipal elections to be held any other way except in the traditional polling station format. Everywhere, the voter turnout has been on a decline. Perhaps the BC Legislature should consider the District of Maple Ridge as a pilot municipality to conduct Vote by Mail. Another alternative would be for BC Legislature to allow alternate methods of conducting an election. Prepared by: Executive Assistant Approved by: Robert W. Robertson, Ph.D., AICP, MCIP Chief Administrative Officer Vote by Mail as an Alternative Page 11 of 12 03/12/02 Reference: Armstrong, Natalie. (1997). Canadian Press Newswire. Town first to vote by phone in municipal election. Access: CBCA on Oct 16, 2001. Brockville Recorder & Times, 15 Nov 2000, p. Al. Canada Post. (2001). Five Easy Steps to Success With Vote by Mail. Retrieved 9 October 2001 from <http://www.canadapost.ca/business/offerings/ vote_by_mail!pdf/votemail_steps-e.pdf. Canada Post. (1999). Vote by Mail: The easy route to more successful elections. Retrieved 9 October 2001 from <http://www.canadapost.ca/business/offerings/ vote_by_mail1pdf/easyroute-e.pdf'. Owen Sound Sun Times, 1 Dec 2000, p. Al. Secretary of State. (2001). Secretary Bradbury Touts Successes of Vote by Mail, Highlights Problems with Punch Cards in National Hearing on Election Reform. Retrieved 16 October 2001 from <http://www.sos.state.or.us/executive/pressel/044120I.htm >. Southwell, Priscilla L. & Burchett, Justin I. (2000). The Effect of All-Mail Elections on Voter Turnout. American Politics Quarterly. Vol 28 (1). p. 72. Windsor Star, 14 Nov 2000, p. A2. Vote by Mail as an Alternative Page 12 of 12 03/12/02 3usiness solutions from Canada Post From regular mail to electronic mail. Canada Post offers a full range of prod- ucts and services to help you deliver your message. Whether your message is going to the same city, across the coun- ry or to another country, our extensive -ietwork provides the most reliable and :onvenient way to get it there. LettermaiP"1 Electronic Lettermailtm DocuPost Priority Courier1" XpresspostT" Purolator1" International * I Advertising by Mail Canada Post provides a full range of services to help you zero in on target markets or cover households in the province or across Canada with no waste and no duplication. • Unaddressed Admailtm • Addressed Admail1" • Electronic Admail • Business Reply Mail1" Canada Post's range of package delivery services offers a smart shipping solution for all your shipping needs. You can choose the service and options that best suit your needs and budget. • Priority Courier1" • Xpresspost1" • Expedited Parcel1' • Regular Parcel1" • Purolator1" International* • International Parcel it our web site at: vw.canadapost.ca Trade-mark of Canada Post Corporation. Trade-mark of Purolator Courier lid / i, RIL'I?I tS.N If) Sf71 1 REJECTED BALLOTS SAMPLE ONLY If the Ballot for any office is rejected, the Deputy Returning Officer (D.R.O.) must insert initials in the space opposite the section below. Section Initials Mayor Councfllor District Councillor Public School Trustee BALLOTS OBJECTED TO The D.R.O. shall list all objections on the form provided and shall place the number of each objection in the space opposite the section below and initial the number. Section No. Initials Mayor Councillor District Councillor Public School Trustee 0 BALLOT The Municipal Elections Act 1996 Section 41. Sub. 1. ElectIon: November 13, 2000 SAMPLE ONLY Pleasecomplete this ballot by marking an "X' In the circle beside the name of the candidate (s) of your choice. DO NOT WRITE ANYTHING ELSE ON THE BALLOT. MAYOR You are entitled to vote for one (1) candidate COUNCILLOR You are entitled to vote for one (1) candidate DISTRICT COUNCILLOR You are entitled to vote for one (1) candidate PUBLIC SCHOOL TRUSTEE You are entitled to vote for one (1) candidate Fold this Ballot and place inside the White Secrecy Envelope marked "Secrecy Envelope" (only one ballot per envelope). Seal the envelope. Insert the envelope inside the Yellow Return Envelope with your completed Voter Declaration Form. Ensure that the Municipal address appears in the window. VOTER DECLARATION FORM -IMPORTANT- PLEASE NOTE: THE BELOW DECLARATION FORM MUST BE SIGNED AND RETURNED IN ORDER FOR YOUR BALLOT TO BE COUNTED Its up to you! It is your responsibility to ensure that your ballot is received by your municipality no later than &00 p.m. Eastern Standard Time, November 13, 2000. TO ensure your ballot is received prior to the voting deadline, your completed ballot and voter Declaration Form must be mailed by November 3, 2000 at the latest. Remember that, by law, late ballots cannot be counted. Tear along dotted line, Insert In yellow return envelope with the municipal address section showing through the window. SIGN AND RETURN THIS FORM AS PER THE INSTRUCTIONS SAMPLE ONLY Ward I MUNICIPAL ADDRESS 123 ANY STREET ANYTOWN ON X1X OXO JOHN OR JANE VOTER I the undersigned, swear or affirm that I am named on the voters list for the voting place and have not already voted in this election. Signature of Elector SIGNATORS ADDRESS 345 ANY STREET ANYTOWN ON XIX OXO Ontario Municipal Elections - Vote By Mail VOTING INSTRUCTIONS FOR REQUIRED TO BE MAILED BY NOVEMBER 3, 2000 VOTE BY MAIL TOWNSHIP OF ANYOWN 123 ANY STREET ANYOWN ON XIX OXO 80171E VI4BOH JOHN OR JANE VOTER 345 ANY STREET ANYTOWN ON X1X OXO SAMPLE ONLY IMPORTANT PLEASE READ REVERSE SIGN, AND RETURN WITH YOUR BALLOT check the contents 1ii'i.1T'flI Your voting kit contains four items in addition to this instruction Iefter 1 A Ballot A White Secrecy Envelope for your completed ballot (marked Seaecy EnVelope") A Voter Declaration Form (on reverse side of this instruction sheet) A Yellow Return Envelope If any of these contents are. missing, please call your municipal office at (1-xxx-xu-xxzx) during regular business hours. Casting Please follow these voting instructions precisely. They are designed to keep your vote secret, and to ensure that your ballot is not spoiled. Bylaw a spoiled ballot cannot be counted. On the ballot, using a ballpoint pen, mark an X inside the circle beside the name of the candidate of your choice. DO NOT WRITE ANYTHING ELSE ON THE BALLOT. Fold the ballot and place it in the White Secrecy Envelope (only one ballot per envelope) marked Secrecy Envelope and seal it. DO NOT WRITE ANYTHING ON THE ENVELOPE. Place the White Secrecy Envelope in the Yellow Return Envelope (only one White Secrecy Envelope per Yellow Return Envelope). Complete the Voter Declaration Form on the reverse side of this sheet, by printing and signing your name. Tear the Voter Declaration Form along the dotted line and insert it in the Yellow Return Envelope (only one Voter Declaration Form per Yellow Return Envelope). The address of the Municipality MUST appear in the window of the Yellow Return Envelope. The Yellow Return Envelope should now contain the White Secrecy Envelope with your ballot inside it, and your Voter Declaration Form. Seal the Yellow Return Envelope and deposit it with Canada Post by Friday, November 3, 2000. NO POSTAGE IS REQUIRED IF MAILED IN CANADA. NOTE: You will beissued only one voting•kit. Should you receive..rnore than one voting kit (due.to the fact that you own more than one piece of property in the same municipality) please hate, it is against the law to vote more than once for any elected office within the same municipality. (Municipal Elections Act 1996 Section 51. Sub 2.) NOTE: Should you receive more than one voting kit, due to the fact that you own more than one piece of property in separate municipalities, please note that you must return each Voter Declaration Form and ballot to the originating municipality. Should you choose not to mail your vote, complete your voting kit as described above and deliver it to your municipal office. Sorting and counting the votes - Your ballot will only be counted if it arrives at your municipal office before 8:00 p.m. Eastern Standard Time, November 13, 2000. Under the supervision of the municipal clerk the Yellow Return Envelopes are opened and the White Secrecy Envelopes are removed. White Secrecy Envelopes will remain stored and sealed for retrieval and counting after 8:00 p.m. on November 13, 2000. Each Voter Declaration Form is verified to ensure that the ballot is from a registered voter and that the registered voter has not previously voted REQUEST FOR VOTE BY MAIL AGREEMENT FAX TO ELECTRONjjVIjS6l3734lo82 CUSTOMER INFORMATION-. . •. . CUSTOM ER LEGAL NAME: f CAS ACCOUNT NUMBER: ADDRESS: CITY: PROVINCE. STATE: COUNTRY: POSTAL ZIP CODE : E-MAIL: CONTRACT CONTACT TELEPHONE J FAX: TECHNICAL CONTACT: TELEPHONE: SALES REPRESENTATIVE INFORMATION .....: •.. CPC SALES REP : ES SALES REP MAILING ADDRESS : MAILING ADDRESS TELEPHONE : TELEPHONE FACSIMILE : FACSIMILE NUMBER OF VOTERS Estimated number of: Ward Ward 2 Ward 3 Ward 4 Ward 5 Ward 6 Ward 7 Ward 8 Word 9 Ward 10 Total Voter Kits to be mailed Blank Voter Kits to city CANDIDATE BALLOT INFORMATION (INDICATE THE POSITIONS TO BE INCLUDED ON THE BALLOT) 11 Mayor Li Alderman Reeve Li Councilor Li Public School English Li Separate School French Li Public School French J Separate School English E Hydra Commissioner Li Water Commissioner Other LI Li [1 Li Li [Ti Li LANGUAGE [I] ENGLISH fl BILINGUAL WHEN AND HOW WILL MAILING DATA BE SENT TO VEM TFlle Transfer Protocol (internet) []BBS LiE-mall to vem.cicanadapost.ca Li Cartridge! Tape / Diskette DATE: tpTE: DATE: DATE: ADDITIONAL INFORMATION n Each c as return voting packages are received at the office, a designated staff member or appointed official will remove the ballot envelope and Voter Declaration Form and update the voters list by striking the name of the elector. Sealed Inner Secrecy Envelopes will be sorted according to ward and placed in a secure drop box. At the end of each day, the Clerk or designated official shall affix a seal to the drop boxes, initial the seal, and place the boxes in a secure location (office vault). Each morningtheboxes are retrieved, seals inspected to ensure they are intact, and in the presence of another staff member or official, the seals are broken to access the slots for use during the day. At 8:00 p.m. on voting day, the boxes are sealed and taken to the designated counting place. After 8:00 p.m. on voting day, the ballot envelope boxes are opened and ballots are removed from the envelopes. Counting of thebaliots and completion of the results are done by counting teams appointed by the Clerk. The Clerk then announces the unofficial results fo1lowing the count, and then the official results according to statute. Producti"on and M ai"li"n g To make sure the entire Vote by Mail process runs smoothly right from the start, our Volume Electronic Mail team has set up a number of quality control measures to ensure the integrity and accuracy of your mail pieces. This means that any omissions or errors get caught early and corrected. Before any printing or insertion of your voter kits begin, the Volume Electronic Mail team will fax you a Data Confirmation Report to confirm the number of records received and the number of mail pieces to be pro- duced. This is your opportunity to review the information and advise your Team Leader of any errors or discrepancies. For example, if you have 10,000 registered voters on your mailing list, the Data Confirmation Report should indicate there are 10,000 records to be processed and printed. Samples of the individual pages to be included in your voter kits will be produced and sent to you electronically for your review and approval. Once your approval via e-mail has been received, Volume Electronic Mail will proceed with printing and the insertion of the kits into the envelopes. It is important to remember that you are responsible for ensuring each component of your voter kit conforms to the applicable legislation and meets any of your local requirements. Once complete, the kits are expedited through the mail stream to the voters. When the voter receives the kit, they sign the Voter Declaration Form, complete the ballot and mail it back to the municipal office. When those yellow return envelopes begin arriving at your municipal office, your regular election processes take over. The following outlines just one sample procedure, which met with success in the 1997 Ontario municipal elections. Transferriong Your Data to Canada Post We try to make it as simple as possible for you to get your information to us by accepting various transfer methods. You can transfer information on diskette, via the Internet or by using Bulletin Board Services. During your initial discussions, you and your Team Leader will determine how you will transfer data to Canada Post. Depending on the method chosen, the Team Leader will provide you with all of the technical instructions. Methods available include: • CD ROM • Diskettes and Cartridges • Internet/File Transfer Protocol • 1-800 Bulletin Board Services (B • E-mail to: VEM.CI@canadapost.c —j H. STEP1 STEP2 STEP3 - S1EP5 - .4 These updates must be completed and forwarded to Volume Electronic Mail prior to September 1511, 2000. Upon receipt of the updates, Volume Electronic Mail will merge the file with the original Voter Notification Tape on the CD RUM from OPAC. B. Candidate Data Supply the names and positions of the candidates in an electronic file (spreadsheet or word processing package) in the following format: Ward# Position First Name Last Name The final list should be received by Volume Electronic Mail no later than 6:00 p.m. on one of the following dates, as per the elections calendar: October 16, 2000 if nominations are closed; October 19, 2000 if nominations for some offices have been extended. C. Logos Your municipal logo can be printed on the voter instruction sheet Please provide your municipal logo in: Black and white camera-ready artwork; Electronic artwork - Black and white electronic artwork files can be saved in the following PC formats: .pcx format. .gif format, .bmp format and .tif format. These fIles must have a minimum resolution of 600 dots per inch. Please submit your municipal logo to Canada Post Volume Electronic Mail by September P. 2000. STEP 3 NEXT PAGE Each voter kit will require the following variable fields of information in each record: Voter information: (from the Voter Notification Tape supplied by OPAC) first name, last name, street address, city, province, postal code; Municipality information: (From the Municipality) name, street address, city, province, postal code, telephone number; and Ballot information: (From the municipality and the Voter Notifications Tape) ward numbers, positions, candidate names (first, last), school support. Updates and Changes to Your Voter's List Option 1: If your municipal office has the technical capabffity to manipulate the data on the CD ROM from OPAC, please do so. Once you have completed your revisions, please send your revised data.to Canada Post Volume Electronic Mail prior to September 15th, 2000. General Requirements All addressing record/field characters will be produced in UPPERCASE as preferred by the Canadian Addressing Guide. Address data fields will, be printed in accordance with the address format and structure requirements as outlined in the Canadian Addressing Guide. Address lists allow for a maximum of six lines of data: Line 1 FIRST NAME, LAST NAME e.g MR. JOHN VOTER Line 2 ADDRESS 345 ANYSTREET SINE SUITE N00945 Line 3 ADDRESS ANYTOWN ON X1X OXO Line 4 ADDRESS Line 5 ADDRESS Line 6 ADDRESS Option 2: If your municipal office does not have the technical capability to manipulate the data on the CD ROM from OPAC, Canada Post Volume Electronic Mail will help yoit accomplishlhis.You .will..be provided with a template in one of the following software packages for purposes of recording your voter list updates (additions, deletions, changes). Microsoft Excel Lotus 1-2-3 Quanro Pro STEP 3 NEXT PAGE Preparl"ng Your Data A. Voters List As with a traditional election, you must obtain and update your voter list. Liaise with the Ontario Property Assessment Corporation (OPAC), the sup- plier of your voter list, to review the requirements for digital conversion of the voter list. This list becomes Canada Post's mailing list. After Nomination Day and completion of any revisions to the preliminary list of electors, Canada Post will mail a voter kit to each voter. Since municipal voters may be added to the list any time up to 8:00 p.m. on November 1311, 2000 (Election Day), Canada Post asks for your list as amended up to September 15 1, 2000. Blank voter kits are available to accommodate any voters added to your list after this date. What You Need To Know About Data Preparation The preparation of your data is the most important part of the Vote by Mail process. Your voter list database must be submitted in the same format as received by OPAC; that is, the field structure must be maintained. Key Data Preparation Terms FIELD A field is a single piece of information contained in a record (for example, a field per first name. a postal code. etc.). RECORD A record is a collection of FIELDS that are related to one another (i.e., all name and address information related to one voter). DATABASE A database is a collection of RECORDS. STEP 1 STEP 2 STEP 4 SIP5_T1 .(. .) TOWN OF ANYTOWN PRESS RELEASE, OCTOBER 29, 2000 MUNICIPAL ELECTION, VOTE BY MAIL Electors in the Town of Anytown are reminded that the Vote by Mail process is now underway. Those electors who have not yet returned their ballot packages to the Town Hall should note that the deadline for mailing the ballot is November 3, 2000. The deadline for receipt of the packages is 8:00 p.m. on November 13, 2000, Election Day. Voters have the option of hand-delivering their ballot packages to the Town Hall, 23 Murray St., Anytown, during regular office hours, Monday to Friday until November 10, 2000, on Saturday November 11, 2000 from 1:00 p.m. to 4:00 p.m., and to the Centennial Centre, 111 Wellington St., Anytown, on November 13, 2000 from 10:00 a.m. until 8:00 p.m. Qualified voters who have not received their voter kit by October 31, 2000, are encouraged to visit the Town Hall to obtain a voter kit. Voters who have lost or inadvertently discarded their voter kit may also receive a replacement package at the Town Hall during the times indicated above. Town Clerk Mary Municipality stated, "It is important for voters to understand that the Vote by Mail system replaces the conventional polling place method. This is the only opportunity for voters to exer - cise their franchise." She added, "Some voters may not have realized how the process works, or may have discarded their package without understanding what they received. Those voters should visit the Town Hall for instructions on how to participate in the process." The yellow postage-paid envelope to be returned to the Town should contain only a single Inner Secrecy Envelope, which must be sealed, containing only the ballot, and a single signed Voter Declaration Form. Nothing should be written on the Inner Secrecy Envelope and only the voter's name and signature should appear on the Declaration Form. For information on the Vote by Mail process, contact the Town of Anytown municipal office, 23 Murray St., telephone 555-5555. STEP 2 NEXT PAGE Your Communi*catilon Plan Vote by Mail is a relatively new concept to most people. Initially, your voters may experience feelings of uncertainty. It is important for them to realize how familiar the mail system actually is. We all use the mail every day for many different things. Vote by Mail is not significantly different from paying bills, choosing your next CD from the music club, or supporting your favourite charity. All of these represent making a selection through the mail - things that people are very accustomed to doing. There is trust in the mail system. Every day you and your voters send information in the mail with complete confidence. It is important to clearly communicate the Vote by Mail process to your voters by developing an effective pre-election promotional program. Through published notices and press releases, you can ensure that the Vote by Mail option is well-promoted and understood. Liaise with ratepayer groups, cottager associations and candidates. Utilize the media to get the message out. The following provides just one example of a press release. : STEP1 STEP3 STEP4 - ii Envelopes 1- 5 /" x 9 'If double window outer mailing envelope 1 3 3/4" x 8 3/4" secrecy envelope 1- 5" x 9" single window postage paid yellow return envelope The yellow return envelope carries both the Voter Declaration Form and the Secrecy Envelope containing the ballot. Each envelope is postage-paid and has the Canada Post Vote by Mail logo. These yellow envelopes give us more control over election mail pieces being processed because they are instantly recognizable as Vote by Mail items. Available only when you choose Vote by Mail, the bright colour and recognizable envelope with the logo will help expedite the return of the ballot to your municipal office. A complete standard bilingual kit inicudes all of the above English kit components, plus: An additional 8 1/2" x II" sheet of paper to accommodate the extra text. Two additional black and white print impressions, one on both sides of each page. Supprementary, Services - tadoflon•aI fees apriiv Ask your Team Leader for more information on how you can customize your Vote by Mail program to suit your requirements. We can accommodate your need to delete, add or change voter data on your final voter list. Blank kits are also available for each ward. Identical to voter-specific kits, these blank kits do not have a voter name or address printed on them. Service fees for blank kits are the same as for voter-specific kits. These kits can be used to respond to last minute new voters, or misplaced or destroyed kits, etc. A sample of a standard voter kit is included at the end of this guide. You can also view the sample by dicking li. The Voter Kits The design and content of the voter kit as produced by Canada Post was initially arrived at in 1997 following extensive collaborative efforts between Canada Post and a number of knowledgeable municipal clerks. As the 2000 Ontario Municipal Elections approach, Canada Post is continuing to work with the municipalities and various other groups to ensure the success of the Vote by Mail program. Strong working relationships have been built with the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO), the Association of Municipalities of Ontario (AMO), The Ontario Property Assessment Corporation (OPAC), and the Ministry of Municipal Affairs and Housing (MMAH). When you supply your electronic voters list and election data to us, complete Vote by Mail kits will be printed and mailed to each voter on your mailing list. A complete standard English kit includes: Voter Instructions & Declaration 8 /2" x 11" sheet of paper with perforation: • Side one: Voter Instructions - Your municipal logo can be printed on the voter instruction sheet at no additional charge. • Side two: Voter Declaration Form - municipal office address, voter's address and declaration form. • When the ballot is returned to you, the ward number will appear in the municipal address window box to facilitate segregating the ballots by wards. Candidate Ballot 8 1/2" x 11" sheet of paper: Side one: Ballot Side two: For returning officer use Print Impressions Four black and white print impressions, one on both sides of two pages. STEP 2 STEP 3 STEP 4 Getti"ng Started Well in advance of the election, we suggest that you discuss the options for alternative voting methods with Council and key community stakeholders. Council should be aware that the use of an alternative voting method, such as Vote by Mail, eliminates both proxy and advance voting. Council may pass a by-law to reinstate these options. Canada Post has endeavored to make using Vote by Mail as simple as possible by having most of the processes handled for you through our Volume Electronic Mail Service group. Working With Canada Post Your Canada Post Sales Representative will talk to you about the program and help you ifl out a Request for Vote by Mail Agreement form. This form captures the volume information for each ward so that Canada Post can plan for the printing and mailing of the voter kits. A copy of this form can be found at the end of this guide. Once this form and all other necessary paperwork is in place, the Volume Electronic Mail team will work closely with you to help plan your own Vote by Mail election. A "Team Leader" will assigned to act as your primary point of contact and will assist you ough the planning stages and voter kit production - right through to 'ction Day! Your Volume Electronic Mail Team Leader will take you step-by-step ough the Vote by Mail process, explaining: • Service options available; • All associated costs; and • Roles and expectations of everyone throughout the process which will be included in a detailed project plan. It is also important to remember, that although the team in Volume Electronic Mail will be helping you through the process, you still maintain control over the election forms and processes. You will be responsible for ensuring that the process and your election forms meet all legal and any local requirements you may have. Is Vote b y Mail Rig I For You Is your municipality a good candidate for Vote by Mail? In 1996, the Province of Ontario passed legislation allowing municipalities - to choose to use an alternative voting method such as Vote by Mail. However, there are two key points to consider when deciding if the Vote by Mail service offered by Canada Post is right for your election: Size: Canada Post's Volume Electronic Mail service has an established minimum of 1,000 Vote by Mail kits. if your municipality is smaller, you can talk to us about your possible alternatives. Tabulating Ballots: The ballot available through our Volume Electronic Mail service is NOT readable by optical scanning vote tabulators. Why You Will Like Vote by Mail Simplifies Your Election Process Vote by Mail elections are easy and cost-effective to administer because the election process lis streamlined. Advance polling and proxy voting are eliminated. Ballots are sent directly to voters on your registration list and then returned directly to your office - all by mail. In addition, in the event of recounts or investigations, you always have immediate access to the physical ballots. Improve Your Voter Turnout Voter turnout is improved with Vote by Mail simply because it is easier for voters to participate in the process. With Vote by Mail: • Bad weather is no longer a deterrent: • Some seniors and people with disabilities will find it easier and more convenient to cast their ballots: and • Seasonal residents do not have to travel long distanes. Welcome to V.ote by Mail Imagine an election with no proxy voting, no advance polling and no voting stations! Imagine an election that's easy to admin- ister, low in cost and, best of all, effective because it gets higher voter participation. This is Vote by Mail - an innovative end-to-end service from Canada Post that turns each and every mailbox on your voter registration list into a ballot box. It makes voting as easy as mailing a letter! Voting by mail is a proven solution to problems that plague most elections: poor voter turn-out, unpredictable weather, high administration costs to rent polling stations and secure registration personnel. Vote by Mail takes most of the worry out of running an election because all eligible voters can cast their vote from the Welcome to Vote by Mail Is Vote by Mail right for You? Getting Started Your Communication Plan Preparing YourData Transferring Your Data to Canada Post Production and Mailing Ontario 2000 Municipal Elections HowTó Reach Us For Technic1 Atsis tinw'cofdact Monique Dmesnit Telephone (613) 734-1064 E-ma& monique.dumesnd@canadapost.ca For other Vje by Mail lnqwnes., contact Jodu Parker Telephone (613) 734-4182 Faii(613) 734-3378 E-mail: votebymail@canadapost.ca Mailing Address 2701 Riverside Drive Suite N0181 Ottawa ON MA 081 Visit our web site athttpi/www.canadapost.ca/Votebymail 30 Deliyen rig Mesages CANADA POSTES POST CANADA OJI ... I- ,0.• ---7 TOWN OF ANYTOWN PRESS RELEASE, OCTOBER 29, 2000 MUNICIPAL ELECTION, VOTE BY MAIL Electors in the Town of Anytown are reminded that the Vote by Mail process is now underway. Those electors who have not yet returned their ballot packages to the Town Hall should note that the deadline for mailing the ballot is November 3, 2000. The deadline for receipt of the packages is 8:00 p.m. on November 13. 2000, Election Day. Voters have the option of hand-delivering their ballot packages to the Town Hall, 23 Murray St., Anytown. during regular office hours, Monday to Friday until November 10, 2000, on Saturday November 11, 2000 from 1:00 p.m to 4:00 p.m.. and to the Centennial Centre. 111 Wellington St., Anytown, on November 13, 2000 from 10:00 a.m. until 8:00 p.m. Qualified voters who have not received their voter kit by October 31, 2000, are encouraged to visit the Town Hall to obtain a voter kit. Voters who have lost or inadvertently discarded their voter kit may also receive a replacement package at the Town Hall during the times indicated above. Town Clerk Mary Municipality stated, 'It is important for voters to understand that the Vote by Mail system replaces the conventional polling place method. This is the only opportunity for voters to exer- cise their franchise" She added, 'Some voters may not have realized how the process works, or may have discarded their package without understanding what they received. Those voters should visit the Town Hall for instructions on how to participate in the process." The yellow postage-paid envelope to be returned to the Town should contain only a single Inner Secrecy Envelope, which must be sealed, containing only the ballot, and a single signed Voter Declaration Form. Nothing should be written on the Inner Secrecy Envelope and only the voter's name and signature should appear on the Declaration Form. For information on the Vote by Mail process, contact the Town of Anytown municipal office, 23 Murray St., telephone 555-5555. Appendix B Sample Press Release 'V w6t,000i, q USeater Vancouver Regional District 0 Kingsway, Burnäby, British Columbia, Canada V5H 4G8 Policy and Planning Department Telephone (604) 432-6375 Fax (604) 436-6970 March 5, 2002 File: CR07-01-EMP 13 Bob Robertson, Administrat& District of Maple Ridge 11995 Haney Place Maple Ridge BC V2X 6A9 H Dear Mr. Robertson: At the RAAC meeting of February 20, 2002 GVRD staff were asked to distribute their report on the Interim Report of the Energy Policy Task Force to RAAC, members, prior to the March meeting of the GVRD Board. The attached version of this report has gone forward to the March 6, 2002 meeting of the GVRD Planning and Environment Committee. Please return any comments regarding this report to Nicholas Heap, GVRD Policy and Planning Department, Fax: (604) 436-6707 or email: nicholas.heap@gvrd.bc.ca, by Friday, March 15, 2002 so that they can be included in the final version of this report going forward to the March 28 meeting of the GVRD Board. Yours sincerely, Ken Cameron Manager, Policy and Planning Attachment: 1. Regional Implications of the Interim Report of the Task Force on Energy Policy N:\Work\CR CORPORATE REGULATORY\CRO7 Govt BC - Crown Corpns\nh_letter to RAAC.doc\11\030502'1\raac\energy policy report 17/ Policy and Planning Department Greater Vancouver Regional Dzstnct Te1epho (604) 432 6375 4330 Kzngsway, Burnaby, British Columbia Canada VSH 4G8 Fax (604) 436-6970 Committee Meeting Date: Marh 6,2002 To: Planning and Environment Committee From: Ken Cameron, Manager Policy and Planning Department Date: February 22, 2002 Subject: Regional Implications of the Interim Report of the Task Force on Energy Policy Recommendation: That the Board: support the provincial government's goal of developing a comprehensive energy policy for British Columbia; advise the Minister of Energy and Mines that the Interim Report of the Task Force on Energy Policy, dated November 30, 2001, does not constitute a comprehensive energy policy; recommend that a comprehensive energy policy be developed, based on the principles of environmental, social and economic sustainability, in which energy supply, demand, conservation and protection are fully addressed, and their implications fully evaluated, before any policy implementation proceeds; recommend that the Minister of Energy and Mines initiate direct consultations with the province's local governments on the Interim Report, the implications of its fmdings, and the steps necessary to developing a comprehensive energy policy, allowing sufficient time and opportunities for full dialogue and submissions from all stakeholders; recommend that any new energy policy for British Columbia include clear commitments to current or higher standards for emissions controls and air quality; and forward this report to the Minister of Energy and Mines and the UBCM Executive. PURPOSE To identify the implications of the Interim Report of the Task Force on Energy Policy (Attachment 1: Interim Report Summary and Recommendations) for GVRD interests and responsibilities. CONTEXT . ...... Background ........-. . . .. At its meeting on January 25, 2002, the GVRD Board approved the following recommendations regarding the Interim Report of the Task Force on Energy Policy: Regional Implications of the Interim Report of the Task Force on Energy Policy Page 2 of 6 Planning and Environment Committee - March 6, 2002 That the Board: request a report from staff on the provincial report "Strategic Considerations for a new British Columbia Energy Policy: Interim Report of the Task Force on Energy Policy" dated November 30, 2001 with respect to the implications for the GVRD's responsibilities; request the Province to provide additional time to permit GVRD to review and understand the "Strategic Considerations for a new British Columbia Energy Policy: Interim Report of the Task Force on Energy Policy," on which the District was not consulted; request the GVRD representative on the Union of British Columbia Municipalities (UBCM) Executive to convey the Board's concerns on the matter to the UBCM and through them, to the Province. Subsequently, the UBCM forwarded its concerns to the province letters to the Province (Attachment 2)$Also attached is a letter from the DistrIct of Maple Ridge which highlights the concerns of that community, and requests the GVRD to "compile and coordinate the concerns of member municipalities and other input to the Task Force" (Attachment 3). This letter was the subject of consideration by RAAC, which resulted in a further report considered by the Board at its meeting on February 22, at which the Board resolved: 2 That the Board request the Province to provide additional time for the GVRD and member municipalities to consider and comment on the significant potential implications of the proposals for member municipalities and their residents. Comments received from member municipalities prior to the Planning and Environment Committee meeting of March 6, 2002 are appended to this report. This report is also being forwarded to the membership of RAAC, and further responses will be incorporated in the report submitted to the March meeting of the Board. Status of the Energy Policy Task Force and its Interim Report The Interim Report of the Task Force on Energy Policy, dated November 30, 2001,was posted on the Internet on December 17, 2001. The Terms of Reference for the Task Force stated that "consultation with selected parties was to be completed by January 15, 2002, with submission of the fmal report to the BC Minister of Energy and Mines by February 15, 2002." The Honourable Richard Neufeld, Minister of Energy and Mines, subsequently announced that the deadline for submitting the fmal report would be extended to March 15, 2002. Implications of the Interim Report for GVRD Interests and Mandates The 83-page Interim Report contains 43 recommendations grouped under the headings of Electricity, Oil and Gas, Coal, Alternate Energy and Regulation. The full report can be accessed from the provincial government's Energy Policy Task Force webpage at: www.em.gov.bc.calEnergvPolicvtaskforce. The balance of this report highlights where GVRD interests and mandates may be impacted by the measures considered or proposed in the Interim Report. C' Regional Implications of the Interim Report of the Task Force on Energy Policy Page 3 of 6 Planning and Environment Committee - March 6, 2002 I. Need for a Comprehensive Provincial Energy Policy British Columbia clearly needs an energy policy to guide the use, development and stewardship of the province' s energy resources. A provincial energy policy would have important implications for social, environmental and economic sustainability, and would play a key role in the economic growth of the province. While the Task Force was charged with drafting an energy policy framework for the province, most of the Interim Report's recommendations concentrate on expanding energy supply, growing and accessing energy markets, streamlining approvals and regulations, and restructuring energy pricing regimes with a greater market-orientation. The Interim Report does include a chapter on Alternative Energy, and lists a number of options which have been used to encourage development of 'green' energy technologies in other jurisdictions. Energy conservation and efficiency, key components of demand-side management, are similarly dealt with as a list of possibilities. However, the Interim Report offers no clear commitment to the timely development and use of truly alternative (i.e. renewable and/or zero- emission) sources of energy. It is unclear whether the recommendation that "all energy distributors provide alternative energy at market prices" will help or hinder development of alternative energy sources. Moreover, the report provides little guidance on how the province should balance the consumption of its energy resources with protection and presrvation of these resources for future generations. Local and regional efforts. to promote sustainability could be significantly hampered by an energy policy that lacks such balance. 2. Development of Fossil Fuels and Air Quality Implications Much of the Interim Report focuses on the development of the province's reserves of fossil fuels (oil, gas and coal). There are obvious economic reasons for considering an expansion of these industries, which for many communities can be a primary source of jobs and economic activity. Yet the exploration, development, transmission and burning of these fuels has significant implications for the environment, which in turn has implications for human health and quality of life. In various places the report calls for a review of emission guidelines, environmental standards and best practices, but at the same time it encourages regulatory streamlining and more "efficient" review processes. For the coal industry, it seeks to reform emission guidelines and environmental assessment processes by June 30th of this year, a timeline which would preclude significant consultation with those who would be affected. A major move to promote the development and use of fossil fuels may conflict with the GVRD's air quality management and greenhouse gas objectives. It could have implications for the GVRD's regulatory and permitting mandates, as well as the region's ability to set emission standards that reflect our special context. It may also move the province in the wrong direction with respect to the global effort to address climate change. The Task Force explicitly excludes climate change from consideration in developing its recommendations, and takes a negative view of the Kyoto Protocol, .stating xhat,it "could have economic impacts. as large and far-reaching as the oil price shocks experienced during the 1970s." This stance appears to be at variance with the GVRD' s recently-expressed support for national ratification of this climate change agreement. Rapid development and expanded use of fossil fuels, in conjunction with potentially weakened regulations and emission standards, could also place the GVRD in an awkward position as we attempt to address trans-border airshed management issues with our American neighbours. Regional Implications of the Interim Report of the Task Force on Energy Policy Page 4 of 6 Planning and Environment Committee - March 6, 2002 Changes to BC Hydro and Electricity Pricing The Task Force recommends that BC Hydro be split into separate generation, transmission and distribution utilities, and that electricity produced by hydro-electric or other means move towards market-based supply and pricing systems. According to the Interim Report, the result would be a 30% increase in electricity costs for residential consumers, with higher increases experienced by industry. Electricity rate increases would affect local governments at a time when they are increasingly taking on more responsibilities and the associated costs. Businesses which rely on low electricity prices would see their costs increase, and potentially experience a loss of competitive advantage over other jurisdictions. This last point is particularly important, since for years the low cost of electricity in British Columbia has been a key factor in expanding existing industries and drawing interest from international investors for whom energy costs are an important site selection factor. Lastly, it is unclear how the proposed restructuring of BC Hydro might affect existing agreements between the utility and local governments. On the other hand, higher electricity costs could promote conservation and energy efficiency improvements, generate increased revenues for energy producers, and stimulate development of additional supplies. Similarly, a more open marketplace may offer opportunities for the GVRD and its member municipalities to purchase electricity from environmentally friendly suppliers, albeit at higher costs. Nevertheless, proceeding with measures that are explicitly intended to raise the costs of electricity should not be undertaken without a full understanding of the social and economic implications in both the short and long-term. This work does not yet appear to have been done by the Task Force. The issue of how the restructuring of BC Hydro might affect existing agreements with the GVRD to purchase water from the Coquitlam Lake Reservoir is examined in a separate report going forward to the GVRD's Water Committee on March 8. The results of that discussion will be incorporated into the package of regional and municipal reports that proceeds to the March GVRD Board meeting. Burrard Thermal The Task Force recommends that Burrard Thermal "be recognized as integral to British Columbia's existing electrical systeni", while at the same time, "the Task Force understands the need to improve air quality in the Lower Mainland." The Report also states that "options for improving Burrard Thermal in the short run or replacing it in the longer term need to be explored." Given the generally export-oriented strategy within the Interim Report, this recommendation could be interpreted as being at variance with an earlier Board position that "it has no objection to the use of the B.C. Hydro [Burrard] Generating Plant for domestic and emergency generation of power, but it is opposed to the generation of power for export." Natural Gas Storage The Interim Report calls for the establishment of natural gas storage within the Lower Mainland, and notes that there have been several unsuccessful attempts to develop such facilities in the past. A storage facility could help stabilize natural gas prices and supply during volatile periods. However, these facilities raise serious environmental, health and safety issues for residents of the region. These concerns seem to be given little weight by the Report. The Report's statement that "there has not been a good understanding of-how sueeessful world praetiee has been in providing Regional Implications of the huerim Report of the Task Force on Energy Policy Page 5 of 6 Planning and Environment Committee - March 6, 2002 safe storage," and that "it is now time to address this issue", raises additional concerns about how Lower Mainland communities will be consulted on this matter. 3. ALTERNATIVES In its call for expanded development of British Columbia's energy supplies and a restructuring of the governance, regulation and management of the energy sectors, the Interim Report raises more questions than it answers. Many of the Report's recommendations directly or indirectly affect GVRD interests with respect to air quality, environmental protection and development of a vision-:for a sustainable future. The recommendations, if implemented, would have significant impacts on the local, regional and provincial economies, yet the Interim Report offers little insight into these impacts, or what strategies the Province might take to ensure the benefits outweigh the costs. The process of developing the Interim Report provided little opportunity for public input, and it is unclear at this point how the comments of the GVRD and its member municipalities might affect either the content of the fmal report, or what is done with it. Either way, the Interim Report clearly represents only a partial energy policy, one that does not seem to have had its social, environmental and economic implications thoroughly examined. A more comprehensive policy would pay equal attention to energy conservation, active promotion of renewable energy sources, protection of energy reserves, environmental stewardship and other matters that together would provide the necessary checks and balances to ensure a sustainable future for the province and its regions. It would also provide a clear and broadly supportable rationale for why the province should re-think its traditional reliance on hydroelectric power, a reliance which has brought with it considerable air quality and energy price benefits. The Board has two basic choices for responding to the Interim Report at this time: The Board could support the development of a comprehensive energy policy for the province based on the principles of social, environmental and economic sustainability. In doing so, the Board would be acknowledging that the Interim Report lacks many elements of a comprehensive policy, and as such should not be accepted or implemented by the government until these other elements are addressed, and until -meaningful consultation with the residents of Greater Vancouver and other regions has been undertaken. [recommended] Alternatively, the Board could receive this report and forward it to the Minister of Energy and Mines, along with the comments of member municIpalities, as the region's input to the Interim Report. 4 CONCLUSION 11 The provincial government's goal of developing a new energy policy for British Columbia is both appropriate and timely. A new energy policy can be an important instrument of economic development, just as it can have profound impacts on the environment within the Lower Mainland and throughout the province. The Interim Report of the Provincial Task Force on Energy Policy represents only one part of what should be a comprehensive energy policy that Regional Implications of the Interim Report of the Task Force on Energy Policy - Page 6 of 6 Planning and Envircilment Committee - March 6,2002 deals with energy supply and conservation, guided by the principles of environmental, social and economic sustainability. Such a policy could provide British Cohunbians with a clear vision for how we will, over time, nxve away from our reliance on fossil fuels towards greater use of renewable sources of energy. It would be appropriate for the Province to consider the Interim Report as a first step towards a comprehensive energy policy that is openly developed with the direct input of all stakeholders. It would be equally appropriate for the Province not to proceed with implementing the Interim Report's recommendations until the broader policy is in place. Attachments: Executive Summary and recommendations of the "Interim Report of the Task Force on Energy Policy", dated November 30, 2001 Letter from the UBCM to the Energy Policy Task Force, dated February 15, 2002 Letter from the District of Maple Ridge to K. Cameron, dated February 5, 2002 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: March 19, 2002 and Members of Council FROM: Chief Administrative Officer ATTN: SUBJECT: Disbursements for the Month Ended February 28, 2002 Purpose/Problem: To submit to council disbursements for February 2002 Summary/Conclusion The Council has authorized all voucher payments to be approved by the Mayor or Acting Mayor, together with the Director of Finance. Council authorizes the vouchers the following period through Council resolution. The disbursement summary for the past period is attached for your information. Expenditure details are available to any Council Member for review in the Finance Department. Recommendation(s) That the "disbursements as listed below for the month ended February 28, 2002 now be approved." GENERAL: $ 2,408,429.31 PAYROLL: 798,474.38 $ 3,206903.69 Prepared by: Catherine Nolan Accountant I Approve cobG.Sorba,CGA Director of Finance A, prov by: Paul Gill, B.B.A., CGA GM - Corporate Services & Finance Concurrerjée: Frank Quinn, P. En., MBA • / Acting Chief Administrative Officer /00/ CORPORATION OF THE DISTRICT OF MAPLE RIDGE MONTHLY DISBURSEMENTS - PERIOD 2, 2002 VENDOR NAME DESCRIPTON OF PAYMENT AMOUNT AUTODESK INC T8059 SOFTWARE UPGRADE & LICENSING 20129.66 BC HYDRO HYDRO SERVICE 126,384.12 BOILEAU ELECTRIC & POLE LTD MISC RECREATION FACILITIES REPAIR & MAINTENANCE 5,896.33 REMOVE CHRISTMAS LIGHTING 382.53 MISC STREET LIGHTING REPAIR & MAINTENANCE 36,765.19 43,044.05 CHERRY HOMES LTD. MUNICIPAL HALL RENOVATIONS 116.96 MAPLE RIDGE FAIRGROUNDS 790.55 ANNEX RENOVATION 1,658.38 SPCA RENOVATION 3,574.19 HAMMOND COMMUNITY CTR 3,166.73 YENNADON ACTIVITY CENTRE MAINTENANCE 6,796.25 HAMMOND STADIUM 4,332.71 WHONNOCK HALL 347.75 NEW LIBRARY MAINTENANCE 531.28 SEWER PUMP 3,757.50 25,072.30 CLARICA LIFE INSURANCE CO PREMIUMS 42,176.29 GREATER VANC WATER DISTRICT WATER CONSUMPTION - NOVEMBER 2001 130,924.75 WATER CONSUMPTION - DECEMBER 2001 156,329.53 287,254.28 GUILLEVIN INTERNATIONAL INC FIRE DEPARTMENT SUPPLIES 48,422.11 I C B C FLEET INSURANCE 72,459.00 ITT FLYGT 225TH ST PUMP STATION 65,670.84 MCTAR PETROLEUM LTD ROAD SALT AND SAND 48,112.75 MIN OF FINANCE DEPT OF TRANS. ROADWORKS LOUGHEED HIGHWAY & DEWDNEY TRUNK INTERSECTION 155,289.53 MRTC TOWER LIMITED PARTNERSHIP LIBRARY LEASE - FEBRUARY 50,722.90 OFFICE TOWER LEASE - FEBRUARY 32,877.12 CAPITAL REPAIR & REPLACEMENT TRUST 2,356.88 85,956.90 MUNICIPAL PENSION PLAN REMITTANCES 112,107.88 PITT MEADOWS HERITAGE & MUSEUM FEE FOR SERVICE AGREEMENT 17,499.00 PROFESSIONAL MECHANICAL LTD RCMP - REPLACE COOLING TOWER 24,468.76 PROFIRE EMERGENCY EQUIPMENT FIRE DEPARTMENT SUPPLIES 25,436.04 RECEIVER GENERAL FOR CANADA REMITTANCES PP 02/03 179,177.14 RIDGE MEADOW COMM ARTS COUNCIL FEE FOR SERVICE AGREEMENT MONTHLY INSTALLMENT - JANUARY 14,789.58 FEE FOR SERVICE AGREEMENT MONTHLY INSTALLMENT - FEBRUARY 14,789.58 FEE FOR SERVICE AGREEMENT MONTHLY INSTALLMENT - MARCH 14,789.58 PERIOD I PROGRAM REVENUE 18,823.26 63,192.00 RIDGEMEADOWS RECYCLING SOCIETY COLLECTIONS SERVICES 62,385.67 SIMPSON POWER PRODUCTS LTD GENERATOR - 40KW 50,983.08 GENERATOR - 250KW 78,939.30 129,922.38 STACKS & DECKER DEVELOPMENT REFUND SECURITY DEPOSIT 36,000.00 SUNLIFE ASSURANCE CO OF CANADA LEISURE I YOUTH CENTRE LEASE - FEBRUARY 62,436.94 TD VISA JANUARY VISA PURCHASES 105,291.20 TELUS PHONE SERVICE 16,127.45 WINVAN PAVING LTD 20,257.93 DISBURSEMENTS IN EXCESS OF $15,000 1,874,274.22 DISBURSEMENTS UNDER $15,000 534,155.09 TOTAL PAYEE DISBURSEMENTS 2,408,429.31 PAYROLL PP 02103 - 04 798,474.38 TOTAL PERIOD 2, 2002 DISBURSEMENTS 3,206,903.69