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2002-05-14 Council Meeting Agenda and Reports
Corporation of the District of Maple Ridge COUNCIL MEETING A GENDA May 14, 2002 7:00p.m. Council Chamber MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations bythe public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. Note: This Agenda is also posted on the Municipal Web Site at www.mapleridge.oru 100 CALL TO ORDER 200 OPENING PRA YERS Pastor Les Warriner, Maple Ridge Foursquare 300 PRESENTATIONS AT THE REQUEST OF COUNCIL 301 Alexander Robinson Elementary School, French Exchange Program 302 2002-2006 Financial Plan, Senior Manager of Finance 303 GVRD, Sustainable Regional Plan, Johny Canine 400 ADOPTIONOFMINUTES 401 Minutes of the Regular Council Meeting of April 23, 2002 and the Special Council Meeting of May 6, 2002 402 Minutes of the Development Agreements Committee of April 18, 24, 25 and 25, 2002 500 DELEGATIONS 501 RCMP Quarterly Update Page 1 Council Meeting Agenda May 15, 2002 Council Chamber Page 2 of 8 502 Al Arbuthnot, Maple Ridge Smoking Regulation Bylaw 503 Chamber of Commerce, Mike Potter 600 UNFINISHED BUSINESS 700 CORRESPONDENCE Request for Resolution 701 Marilena Fluckiger, Pesticides for Cosmetic Purposes Letter requesting information on discussions concerning a ban on the use of pesticides for cosmetic purposes. 702 My Home - Our Environment, Pesticide Risk Reduction Letter dated April 26, 2002 from Jane Stock, Interim Project Manager providing information on Federal and Provincial initiatives for reduction of use of pesticides for lawn care and requesting that the accompanying response form be completed and returned. 703 British Columbia Medical Association, Negotiations with Provincial Government Letter dated April 19, 2002 from Dr. Heidi Oetter, President, requesting local MLA's be contacted to highlight the need to resolve negotiations quickly and fairly. 704 Ministry of Children and Family Development, Principles for Contract Review Letter dated April 17, 2002 from Brian McCaughey, Community Living Services Manager, providing information on the review of contracted services. 705 BC Progress Board, Project 250 - Regional Economies Task Force Letter dated April 23, 2002 from Tim McEwan, Executive Director, seeking input on how regional economies can be reinvigorated and renewed. Council Meeting Agenda May 15, 2002 Council Chamber Page 3 of 8 706 Denim Pine Marketing Association, Letter of Support Letter dated April 28, 2002 from Muriel Dodge, Chair and Wade Fisher, Vice Chair, requesting support for the Society. 707 Maple Ridge Council of Canadians, GATS Update Letter dated April 24, 2002 from Judy Shirley, Chair, requesting that the Federation of Canadian Municipalities be asked to provide an update on discussions by the World Trade Organization of local decision-making for zoning and operating hours. 708 Federation of Canadian Municipalities, A Municipal Proposal for Ratification of the Kyoto Protocol Letter dated May 1, 2002 providing information on a resolution to be presented at the FCM Annual Conference. 800 BY-LAWS 801 Maple Ridge Financial Plan Bylaw No. 6040-2002 final reading (to adopt a new Financial Plan for 2002-2006) 802 Maple Ridge Tax Rates Bylaw No. 6042-2002 final reading (to set the tax rates for the year 2002) 803 Maple Ridge Recycling Charges Amending Bylaw No. 6041-2002 final reading (to amend the annual recycling charges) 804 RZ/018/01, Creekside St. & 116 Ave. Maple Ridge Zone Amending Bylaw N. 5979-2001 final reading (to rezone from RS-3 (One Family Rural Residential) to RS- lb (One Family Urban (medium density) Residential and CD-l-93 (Amenity Residential District) to permit subdivision into 66 single-family lots) Council Meeting Agenda May 15, 2002 Council Chamber Page4of8 805 Maple Ridge Official Community Plan Amending Bylaw No. 6025-2002 final reading (to facilitate bare land strata development for residential densities and to include Development Permit Area XLI into the Official Community Plan) 806 RZ1074/01, 11442 Best Street Maple Ridge Zone Amending Bylaw No. 6008-2002 third reading (to rezone from P-6 (Civic Institutional) to RM-1 (Townhouse Residential) to permit development of 34 single family homes using a bare land strata tenure to create individual strata lots) 807 24415 - 102 Avenue, Maple Ridge Sewer Area "A" Sewerage Works Construction & Loan Authorization Amending By-law No. 5998-2002 final reading (to include subject property in Sewer Area "A") COMMITTEE REPORTS AND RECOMMENDATIONS 900 COMMITTEE OF THE WHOLE 901 Minutes - May 6, 2002 The following issues were considered at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for Municipal Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 12:30 p.m. on the Monday the week prior to this meeting. The Committee concurred with the staff recommendations unless otherwise noted below. Financial and Corporate Services (including Fire and Police) 902 Financial Plan Amending Bylaw No. 6040-2002 This item was dealt with at the May 6, 2002 Special Council Meeting. 903 Tax Rates Bylaw No. 6042-2002 - Thisitemwasdealtwithat the May ; 2002 Special ConcitMeeting - Council Meeting Agenda May 15, 2002 Council Chamber Page 5 of 8 904 Recycling Charges Amending Bylaw No. 6041-2002 This item was dealt with at the May 6, 2002 Special Council Meeting. 905 Committee of the Whole Procedures Staff report dated May 1, 2002 recommending revised procedures for Committee of the Whole. 906 Special Occasion License, Port Hammond Days Staff report dated April 19, 2002 recommending that the application from the Port Hammond Community Association to hold a Beer Garden on Sunday, August 11, 2002 be approved. 907 2002 Municipal Election Staff report dated April 30, 2002 recommending that bylaws on the procedures for the conduct of local government elections and authorization to use voting machines be given three readings. Public Works and Development Services 921 Maple Ridge Smoking Regulation Bylaw No. 5495-1997 Staff report dated April 29, 2002 seeking direction on enforcement of Bylaw No. 5495-1997 following amendments to Workers Compensation Board regulations. The recommendation is that staff be directed to enforce Maple Ridge Smoking Regulation Bylaw No. 5495-1997 relative to complaints received for restaurants and liquor outlets which do not comply with the 100% smoking prohibition. It was further recommended that staff be directed to present a proposal at the May 14, 2002 Council meeting for amendments to Maple Ridge Smoking Regulation Bylaw No. 5495-1997 that would clarify the use of outdoor patios for smoking. 922 Local Improvement Program - Policy and Practices Document Staff report dated April 26, 2002 recommending that Local Improvement Policy and Practices be adopted. Council Meeting Agenda May 15, 2002 Council Chamber Page 6 of 8 923 Award of Contract No. E08-042-004 - Infrastructure Renewal Staff report dated May 1, 2002 recommending that the contract to construct water and sanitary sewer main improvements be awarded to Sandpiper Contracting Ltd. 924 Walk for Change, Cythera Transition House Society, Use of Streets Staff report dated April 5, 2002 recommending that Cythera Transition House Society be authorized to use Municipal Streets on Sunday, June 9, 2002. 925 Mountain Festival - CPR "Empress" Steam Train, Use of Streets This item was dealt with at the May 6, 2002 Special Council Meeting. 926 Haney Hawgs Show and Shine, Use of Municipal Streets Staff report -dated April 15, 2002 recommending that Haney Hawgs be authorized to use Municipal Streets on Saturday, May 25, 2002. 927 Rainbow Club, Walk a Mile for Mental Health, Use of Municipal Streets This item was dealt with at the May 6, 2002 Special Council Meeting. 928 RZ/053/93, 11902 232 Street, File Closure Staff report dated April 24, 2002 recommending that Maple Ridge Zone Amending Bylaw No. 4983-1993 be rescinded and the file closed. 929 RZI013/99, 10515/95 240 Street & 23950 Zeron Avenue, One Year Extension Staff report dated April 10, 2002 recommending that a final one-year extension be granted to thesubject application for 21 single-family lots. 930 Inclusion into Sewer Area "A", 24070 —102 Avenue Staff report recommending that the bylaw to include the subject property in Sewer Council Meeting Agenda May 15, 2002 Council Chamber Page 7 of 8 931 Silver Valley Area Plan Work Program Update Staff report dated April 22, 2002 submitting information on the work plan to complete implementation of the Silver Valley Area Planning Study. 932 RZ/033/02, 119th Ave. between Edge St. and McIntosh Ave., RS-1 to C-3 This item was dealt with at the May 6, 2002 Special Council Meeting. Comm unity Development and Recreation Service - Nil Other Committee Issues 981 Falun Gong Practitioners Request of the Falun Gong Delegation at the April 23, 2002 Council Meeting to send a letter of support to the Prime Minister and Minister of Foreign Affairs The recommendation is that a letter be sent to Prime Minister Jean Chretien and the Honourable John Manley, Minister of Foreign Affairs, expressing the concerns of the District of Maple Ridge with respect to the treatment of practitioners of Falun Gong by the Government of China and the District's wish that the Federal Government take the necessary steps to oppose the actions of the Chinese government. Correspondence 1000 STAFF REPORTS 1001 .Social.Planning.AdvisoryCommittee, Hospital Based, Pro.gram.forthe Treatment of Addicts Staff report dated April 24, 2002 commenting on a proposal from Rock Chalifour for a hospital-based program for the treatment of addicts. 1002 National Public Works Week (May 19-25, 2002) Staff report dated May 9, 2002 recommending that National Public Works Week be acknowledged. Council Meeting Agenda May 15, 2002 Council Chamber Page 8 of 8 1098 MAYOR'S REPORT 1099 COUNCILLORS' REPORTS 1100 OTHER MA TTERS DEEMED EXPEDIENT 1200 NOTICES OF MOTION 1300 ADJOURNMENT 1400 QUESTIONS FROM THE PUBLIC QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to seek clarification about an item on the agenda, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. If a member of the public has a concern related to a Municipal staff member, it should be brought to the attention of the Mayor and/or Chief Administrative Officer in a private meeting. The decision to televise the Question Period is subject to review. Each person will be permitted 2 minutes only to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). The total Question Period is limited to 15 minutes. If a question cannot be answered, it will be responded to at a later date at a subsequent Council Meeting. Other opportunities to address Council may be available through the office of the Municipal Clerk who can be contacted at (604) 463-5221. Checked CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES April 18, 2002 Mayor's Office PRESENT: Mayor Al Hogarth Chairman F. Quinn, Acting Chief Administrative Officer Member K. Kirk, Recording Secretary 1. RZ/018/01 LEGAL: Lot C, Except: Firstly: Part Dedicated Road on Plan LMP36720; Secondly: Part Subdivided by Plan LMP38522 and Thirdly: Part Subdivided by Plan LMP40276, Section 16, Township 12, NWD, Plan LMP14872 and Parcel "J" (Reference Plan 1340A), S.E. Quarter, Section 16, Township 12, NWD LOCATION: South of 116 Avenue at Creekside OWNER: Central City Mission Foundation REQUIRED AGREEMENTS: Restrictive Covenant - Rezoning Dev. Agmt THAT THE MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO RZ/018/01. r ' '). F. Qyinn, Acting Chief Administrative Officer Member qo- I!., __ -- - -- - - •IIIuiii :iuuniiv aura -- - - -- V -- - - - -- - - - -- - - -- - - - - - - -- - - - - - I NSUBJECT PROPERTY IVALLEY It' CORPORATION OF THE rnSTrnCT OF MAPLE RIDGE SCALE: rHMNMILL______ MAPLE RIDGE N.T.S. Incorporated 12 September. 1874 DRAWN BY: IDATE: NOV. 22. 2001 I FILE: RZ-18-01 CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES April 24, 2002 Mayor's Office Mayor Al Hogarth Chairman F. Quinn, Acting Chief Administrative Officer Member K. Kirk, Recording Secretary 1. RZ/029/83 LEGAL: Lot 37, Except: Part Subdivided by Plan LMP607 1, Section 19, Township 15, New Westminster District, Plan 65913 LOCATION: 12255 270 Street OWNER: Rudy, Mario and Joyce DiGiovanni REQUIRED AGREEMENTS: Release of Restrictive Covenant - W65948 (Exterior Design Control) THAT THE MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO RZ/029/83 CARRIED /7ñ ; (Z-t F. Q3,i1n, Acting Chief Administrative Officer Member 395 -- CID B_/ / Cn 12370 \ - 33 LMP 6073 12323 6 -__ I23AVE LMP 7142 /7 LOT 1 LOT 2 5 12298 4 12303 12350 12280 SUBJECT PROPERTY F) 12260 CD (0 -.4 Rem37 D C/, 2 12240 LL -J 12209 12220 06 LMP 23992 LMP 23992 12191 3 12171 39 P 65913 40 30 P65913 31 32 C IN 122 AVE 12345 12295 12149 N 12255 270 Street CORPORATIGNOF RIDGE SCALE 12500 DAThAp4oO2 IED NT RS CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES April 25, 2002 Mayor's Office PRESENT: Mayor Al Hogarth Chairman F. Quinn, Acting Chief Administrative Officer Member K. Kirk, Recording Secretary 1. SD/01/01 LEGAL: North Half Lot 2, Except: Parcel "D" (Ref Plan 16285), District Lot 248, Group 1, Plan 4701, NWD LOCATION: 12062 Laity Street OWNER: Innocenzo DeCotiis REQUIRED AGREEMENTS: Amended Subdivision Servicing Agreement THAT THE MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO SD/01/01. CARRIED W'Quinn, Acting Chief Administrative Officer Member P5583 P6255 14 I - 357 358 359 — 1 2 360 N N Aki 4 A/ 154 ______ __________________ —C- p7954_ 2j ii cli CD ,, — 1 AVE 4 119 120 121 P4 383 12145 Rem N 180' E -P-4 P 41121 L 2121711 ' I Cd I 61 5 4 3 Rej I ; ; ___ ; 12161 — R3-lLi RT-1 CD l I'jc-~4 ~2 1 .eP6 354 I (0 2 1 44$2 1 2 zI .... P 7 30 P 8 506 I Z 46011995197 — 457 I 458 11985/87 LL P55642 P46è01 —J 383 348 3491 p431 2 0,I350 (.,1351,_ 352 353 74 i i l l 1 1959 __________ COOK AVE I I I 1P47008 I I P 47008 IP43658 I 3O7 flngI 362 363 212 ITh113076J LMP1I31I ' '''_'P- IIVIJ1J I"Cnc" oI Rem A 16 1Lcn PcI 'B' er oI l JR em I Reml N 1 Pc IC C'J1C4 3 2 1 0) 0. & I B —--', 11 15 CD U) 1 cn 1967 1- 5 6 i1479 CL r-. 11959 (/) 11964 NW3328 cD 14 0 11954 — 2 0 11947 6o. 78910 13 I 11944 11939 • 117 12 P39885 54 I I I -I I I 121911 CN {2186 cn 57 I 12180 42 I I 1 0 ? ___ CAMPBELL AVE i i i P 9922 MP P 992C1 12 227 6 231 230 229 12167 228\ 12168 LMP 57 38 — P 56898 18 P6896 5o CD 12156 232 — P36b19 I 12153 12152 0. P D 18e 233 109 110 12138 L12 I CD 0) cs c.a- I 121 AVE 16 k.4 I I I b Iou, & "" {8 JCO I121 Rm I Ig Ir. 66 I67 IR8 I'' .. .i I ' I — I I 0 Rem E 1 ..... P3250 —. -- P P _ LMP 8262 2116 P 39673 12106 P 47383 12101 () P70721 111095 co 4 122 P 21731 12094 3 CN 5 12098 12089 Rem2 12093 181 P4895 182 1 PARK P70721 6 124 P 473L 12081 125 A 12068 I 12090 A SUBJECT PROPERTY -1 12083 EP 16281 ' P'9) LENWO0[ 4 12073 D RS-1 i23738ih 0 241 '207o299P3420 300 12070 12050 I 12061 Kern N 1/2 I i _____________________ I - CD 242 7Nj 8 301 P47517 2 • 12077 D171 r'.,uI 12062 1079 ' • 255 254 '43 — 302 2 ofSl/2 12015 256 253 2 12022 i203 ;0012 ____ 245 of 2 _______ 2044 P 4701 2013 257,_ 305 304 303 12037 I CD 3 1201 i I ______ 12038 P 8790 12047 Rem N l,J 1 12026 1:1;;) I —244 258 00 I P 59003 0. 12011 Z 12014 .? J246 P 39970252 P 7726 ___________________ P 3420 P 5 420 12032 12007 259 '' 251 ,j , \ \ F P 531420 D P 5078 E 12025 12020 28 260 RS1 12010 0. CO CD ____ 332 I c B " 1 _____ P 8527 12019 P6475 12003 .I262 mI 2n 000,1 288 m 12006 P798) \\{ CD 0 C'.J ___________ I , ,,, C°' P 12063 12009 4 290i289 l RerTLJr~- 0 261 Remi I I 2101-53 RG I 295 I 296 1297 1 298 ,. 12069 [ilk] DISTRICT OF I ITT MEAQO.WL....., 12062 LAITY ST _____ ____ CORPORATION OF • MAPLE RIDGE IANGLEY TKORWHILL Incorporated 12, September, 1874 PLANNING DEPARTMENT SCALE: 1:2,500 KEY MAP DATE: Jan 5 2001 FILE:SD/001/01 BY: JV CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES April 25, 2002 Mayor's Office PRESENT: Mayor Al Hogarth Chairman F. Quinn, Acting Chief Administrative Officer Member K. Kirk, Recording Secretary 1. SD/002/02 LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS: Lots 22-41, Section 3, Township 12, New Westminster District (formerly Lot 76, LMP48725) No Civic Addresses Available Jayman Master Builder (BC) Ltd. Restrictive Covenant - Geotechnical THAT THE MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO SD/002/02. CARRIED z- 6 -1 L-/ F. Quinn, Acting Chief Administrative Officer Member S E 198' IN PcL C RP 2V1 I P 18630 1.214 .101411 .; RS -2 I ' ' 3893 ha iiJiiiI LL .- :ULL 'RP 64270 L 'I '62uI 67 c! 15.5 10074 10072 10066 ti4'1 o69 6 2 k 707i P:7'37 — p I 'iv." \\ 2.42 ho HILL AVE. j1a726 '1 \ 0 21° \ 19 775 "i0022 R2 18 N T' !jJ 17 R S 16 P 27 4 15. PARK - 14 0.803 ha P 25341 P 253 *LMP 27081 G S6 P 108 R4A e p,... 28c (\ 76 1.907 ha LMP 48725 P 39561 -- P 39561 aI in al t.) 1 15.5 'ix. lot kR N1V9 rn ICk c1 .1, 31 PARK (Rc LMP 357 Rem 1 P 23833 1___YV II4U Rem 'W 71204 -, -.4O7,GP.1 41K4807\O7 4-91 LMP 27793 RW r04LMP38 4697 v Rem 8 , \<NN 5IT Rip- Corporation of the District of Maple Ridge 11995 Haney Place, Maple Ridge, B.C. V2X 6A9 Telephone: (604) 463-5221 Fax: (604) 467-7329 IVIA.PLE RIEXE E-mail: enquiries@mapleridge.org lrrated 12 Septernber1874 www.mapleridge.org May 8, 2002 File No: 3900-20/SMOK Al Arbuthnot Fox's Reach Pub & Grill #300 - 20398 Dewdney Trunk Road Maple Ridge, B.C. V2X 3C9 Dear Al Arbuthnot: In response to your correspondence dated May 7, 2002, the following arrangements are confirmed for you to appear before Municipal Council as a delegation: Council Meeting May 14, 2002 Council Chamber 7:00 p.m. Due to time constraints, it is necessary to limit delegations to ten (10) minutes and it would therefore be very much appreciated if you could ensure that your presentation is completed within this allotted time. Please contact the undersigned if you have any questions or if we can be of any further assistance in this regard. 'our truly, Jerry Fryer, P.Eng. Municipal Clerk /dd cc Confidential Secretary "Promoting a Safe and Livable Community for our Present and Future Citizens" 40 100% Recycled Paper j • FDX'S REACH PUB&GRILL MAPLE RIDGE B.C. • My72OO2 Mayor & Cduncil District of I'faple Ridge. RE CE WED MAY 7 7fl2 UCE :rt.. Atm: Brock McDonald Director of Licences , Permits and Bylaws Re: Councl meeting May 14 2002 Dear Sir, Please consder this my written request to appear as a delegation at the May 14th council neeting 1 wish to4scuss with council the proposed changes to the Maple Ridge bylaws, and he WCB smoking guidelines. 1 would the like to address the potential effect of these on the neighborhood pUb industry in Maple Ridge. I thank you ior your time and consideration pertaining to this matter. P'ease contact me at 604 250-1154 -71 .Kndest ~X~uth4--,~ —~- Qwier, Fox'S Reach Pub & Grill 4300-20398 DFWDNEY TRUNK ROAD MAPLE RIDGE, B.C. V2X3C9 64/16/2602 11:07 6045356561 FLUCKIGER PAGE 01 Mcc-c: / To Whom it May Concern, Ack S ml M. D LWIII /2 o Future Aien~Itll-, o StfftoProErr RBpOr o St& r Paspond wtlinc.ctnM 1 0 Onier: On June 28, 2001, the Supreme Court of Canada ruled that municipalities, cities, etc. have the right to introduce and implement by-laws that deal with the ban on the use of pesticides for cosmetic purposes. Recent studies have shown that pesticides pose a great danger to health and have been linked to many serious health hazards. I would support any action council takes to utilize their ability to introduce and implement by-laws to ban pesticides as defined by the Supreme Court decision. Please let me know at what stage discussions are at on this matter. Yours truly, 1 4H 71 fit VL+ 70/ cCC' 0/ MY HOME-OUR ENVIRONMENT Pesticide Risk Reduction in Canadian Neighbourhoods April 26, 2002 Atk G •i C -. Mayor Al Hogarth, 0 11995 Haney Place,itern_________ MAYO 7 2002 Maple Ridge, BC V2X 6A9 Stat to Prepric floporl U Statf to Roopond Dirnn'. Witri a C.C. 10 M &C Dear Mayor Al Hogarth and Council U Othor Federal and Provincial Initiatives Achieving Significant Progress Toward Canadian Pesticide Risk Reduction My Home - Our Environment, a diverse coalition of Canadian stakeholders, is pleased to provide your Council with information that will be of assistance at this time of discussion about pesticides. Through regulatory activities, the federal/ provincial/ territorial governments' Healthy Lawns Strategy is focussing on reducing reliance on and use of pesticides for lawn care. The accompanying document provides detail on the following elements that are being reviewed for change: • Product types available to homeowners • Classification of domestic products • Labelling requirements of pesticide products • Education and training Additionally, Health Minister Anne McLelland recently proposed a new Pest Control Products Act (PCPA) to modernize pesticide legislation. Facilitating Education and Awareness My Home - Our Environment stakeholders recognize that pesticide risk reduction will be accomplished through a combination of regulation, education and awareness. They agree that developing and implementing education and awareness programs to support pesticide risk reduction is: • Complex, and • Expensive - far beyond the capabilities of any one group on its own Ste 101, 5830— 176A Street, Surrey, BC V3S 4H5 Phone: 604-574-7772; Fax: 604-574-7773; jstock@te1us.net 7 02-Le tter - Municinal Anril 2002 Mv HOME-OUR ENVIRONMENT - PAGE 2 They believe the keys to successful education and awareness programs are: • Sharing of resources to develop the programs • Communication across Canada to minimize redundant efforts • Quality and accessibility of the programs • Allowing sufficient time for development and implementation, and for the change in pest management techniques to "take hold" The key reason this diverse group of industry, government and advocacy groups is able to work together is that there is agreement on at least 95% of pest management messages: Healthy plants can best withstand insect, weed and disease attacks • The Integrated Pest Management (1PM) decision making process is effective in helping gardeners choose alternatives to pesticides. The area of disagreement is that some support a total ban of pesticides, while others support using pesticides in certain situations. My Home - Our Environment achievements in the past year include: Provincial landscape and lawn care associations learned to share resources and are working on a draft national 1PM certification program; • A survey of many Canadian municipalities showed a high demand for a cooperative approach to public awareness and education programs • Preparations are underway for development of strategic education plans for landscape service providers, public pesticide vendors, and for public awareness programs. We urge you to look beyond the rhetoric of the pesticide debate and move toward constructive solutions. Regardless of which regulations are passed, environmentally friendly pest management requires homeowners and industry practitioners to learn how to implement fairly complex "best horticultural practices". This is an achievable goal only if we are prepared to work co-operatively and commit resources, time and patience. If you would like to be involved with My Home - Our Environment, we encourage your Council or Parks / Public Works department to fax us the accompanying response form. Yours truly, Jane Stock Interim Project Manager - Attach: Information form; Healthy Lawns Initiative Federal! Provincial/Territorial Healthy Lawns Initiatives April 2002 The Federal government, the Provinces and Territories have developed an Action Plan to help Canadians reduce their reliance on pesticides in the urban setting. This Plan includes a Healthy Lawns Strategy which focusses on pest prevention and the application of pesticides only when necessary. Some of the elements being reviewed with stakeholders include: Product types available to homeowners Certain product types are being reviewed for their compatibility with Integrated Pest Management principles (ie. use pesticides only when necessary). Some product types may present concerns regarding this principle: combinations of herbicides and fertilizers, those with multiple active ingredients and those intended for broadcast (complete coverage) applications. The primary focus is on products used by homeowners for lawn and garden maintenance. Harmonized classification of domestic (consumer) products Currently there are several classification systems used as the basis for regulating pesticides in Canada, once they have been registered under the Federal Pest Control Products Act. The Provinces may use the Federal classification system or their own system to apply regulatory control for sale and use. An improved classification system will help facilitate the adoption of consistent sale, use and education requirements for domestic products. Product Labelling For domestic products, the label may be the only link between the contents of the product and the consumer who will select, use, store and dispose of the product. Homeowners do not generally have extensive knowledge on the use of pesticides, and clear label information is essential to ensuring proper use, storage and disposal. The goal of the label initiative is to make it easier for homeowners to use labels for informed purchasing; to understan&and foflow essential -label- information-and-understand- and- avoid-health and- environmental risks. Education and training National standards for service provider (eg. lawn care companies) and vendor training will be enhanced. Providing training with an awareness of the principles of Integrated Pest Management will aid in responsible pest management decisions and help to provide to consumers of domestic products reliable advice and information. Health lawns update - April 2002 5. Re-evaluation The Action Plan for Urban Use Pesticides also includes priority re-evaluations, to be carried out by the PMRA, of the most common chemicals in lawn care pesticides. The intent of these re-evaluations is to apply the most modem risk assessment principles; including additional safety factors to protect children, to products used in the urban setting. The re-evaluations are completed for two of the lawn pesticides chiorpyrifos and diazinon, with the result that their use on lawns and turf will be phased out. Updates on the re- evaluation of products can be found on the PMRA web site at www.hc-sc.gc.ca/pmra-arla. New Pest Control Products Act Bill C-53, the proposed new Pest Control Products Act, was introduced into parliament on March 21, 2002. The proposed new Act addresses public concern about all uses of pesticides including those that have been described as "cosmetic". It strengthens health and environmental protection by enshrining modem risk assessment concepts in the law. It makes the registration system more transparent by allowing public access to detailed evaluations of risks and value and by providing the public the opportunity to view the test data on which those evaluations are based. As well, the bill will allow public access to more information about the content of pesticides. Canadians will be able to see for themselves how thoroughly pesticides are evaluated and can base their decisions about pesticide use on the facts. For a copy of the press release on the New Pest Control Products Act: httt,://media.health- canada.net (under March 2002 listing of press releases) A fact sheet on the regulation of pesticides in Canada is available on the PMRA web site at www.hc-sc.gc.ca/pmra-arla or by phoning the PMRA Information Service at 1-800-267-6315. Health lawns update - April 2002 MY HOME—OUR ENVIRONMENT Pesticide Risk Reduction in Canadian iVeighhourhoods For Council Members and! or Parks & Recreation/Public Works Participation in this fax-back information form is appreciated. Please check 1 appropriate boxes We support co-ordinated efforts to develop education and awareness programs. If you do not support this effort, it would be helpful for us to know why Please keep us updated on the progress of co- operative education and awareness activities through My Home—Our Environment. Municipality: Address: Contact person: Title Phone: Fax: Email: Please indicate the most accurate response to the following: In our municipality we currently: • have an integrated pest program (1PM) in place • are actively working on an 1PM program J do not have a program If your community has developed or is currently developing public educational material to increase awareness of pesticide usage /reduction, please list the information below and if possible, send us a copy of your material so we can amalgamate an inventory. Thanks! Please fax to 604-574-7773 Ste 101, 5830— 176A Street, Surrey, BC V3S 4145 Phone: 604-574-7772; Fax: 604-574-7773; jstock@telus.net (p-I/c AL; (-•t( t April 19, 2002 Mayor Al Hogarth 11995 Haney Place Maple Ridge BC V2X 6A9 Canada Dear Mayor Hogarth, IM101 APR 2 2 2002 BC faces a major shortage of physicians. An estimated 100,000 people in this province can't find a family doctor. There is also a critical shortage of specialists across the province resulting in long waiting lists for care. in simple terms, we can't afford to have a single doctor leave practice. We must do everything possible to attract and keep doctors in the cities and towns of British Columbia. That's why resolving the present physicians negotiations are so important. As you may know, the BCMA and the provincial government signed a Memorandum of Understanding (MOU) on March 26th, 2002 that allowed both parties to resume negotiations on our outstanding issues. I want to be clear that these negotiations are not about more money for doctors - funding for physicians has already been agreed upon. Rather these negotiations are about resolving key issues and processes - most importantly establishing a dispute resolution mechanism that takes patients out of any disagreements between physicians and government. I cannot overemphasize how important this is to the physicians of BC. As Mayor, I know that you want to ensure that your citizens have access to the best medical care possible. That means having the right doctors in the right place to look after those that need them. The outcome of these negotiations will impact health care in your community for years to come. I encourage you to contact your MLA to highlight the need to resolve these negotiations quickly and fairly. For your information I have also attached a background sheet on the state of health care in British Columbia. I encourage you to read this information. If you have any questions please contact me at (604) 638-2846 or via email at president@bcma.bc.ca . Sincerely, jEmaIl C I rci 10: Dr. Heidi Oetter sttt to Prnper'. Ftipott___ President .,Staff wthr.C.C.'.34&C cc: Chair Hans Cunningham, President, Union of British Columbia Muñiápa1ii Mr. Richard Taylor, Executive Director, Union of British Columbia 115- 1665 West Broadway, Vancouver, B.C. V6J 5A4 Telephone [604] 736-5551 Fax [604] 736-4566 703 1 9 0 0 - 2 0 0 0 MUM BRITISH a -II--kJ Ci ASSOCIATION A Century of Caring Fact Sheet A Portrait of Health Care in BC & Canada Spring 2001 Changing Demographics • In 1998, one out of three Canadians was over 45 years of age, while one out of eight Canadians was over 65 years. In 2040 it is predicted that one out of two Canadians will be over age 45 while one out of four will be over 65 (Urban Futures Institute, Baxter, 1998). • In 1998, the average amount spent on health care for a male aged 25-34 in BC was $1,128 while the average for a female in the same age category was $1,831. In contrast, it cost $6,198, on.average, for a male aged 65-74 and $6,076 for a female. For those over the age 85, the average cost per male was $23,895 and $33,381 per female (Conference Board of Canada, The Future Cost of Health Care in BC, April 2000). How much does health care cost? • According to the Conference Board of Canada (The Future Cost of Health Care in BC, April, 2000), if current trends continue in BC, health care expenditures as a share of provincial government revenues will increase from 38% in 1999 to 53% in 2020. In constant dollar terms (i.e., adjusted for inflation), provincial government health care expenditures will rise from $7.1 billion in 1999 to $16.2 billion in 2020. • In 1998, Canada spent 9.5% of its Gross Domestic Product on health care - meaning for every $100 earned, $9.50 of it was spent on health care, including all private and public dollars spent (OECD 2000). • Among developing countries, Canada ranks 5th in the world in terms of GDP spent on health care, behind the US (13.7%), Germany (10.5%), Switzerland (10.0%) and France (9.5%) (OECD 2000). • The proportion of public funding for health care decreased between 1985 and 1997 from 75.5% to 69.8%. Since 1998, this trend has been reversed and the proportion of public funding has been growing slightly. In 2000, it is estimated that 71.0% of all health care expenditures will come from the public sector (CIHI 2000). BC Medical Association - Fact Sheet 04/19/02 Physician Supply and Medical School Reductions • Between 1990 and 1997, Canada lost 19 physicians to the US for every physician that came to Canada (Statistics Canada). • In 1999, one in four physicians in BC was over age 55. In some specialties, more than 40% of practising physicians are over age 55. % of Doctors Over Age 55 in BC (1999) 42% - General Surgeons 40% - Urologists 40% - Neurosurgeons 39% - Obstetricians/Gynaecologists 37% - Ophthalmologists • These individuals (see chart above) are highly specialized physicians requiring over ten years of training. Given the average age, BC can expect a significant number to either retire or scale back their workload over the next ten to fifteen years. • BC produces the fewest number of medical graduates per capita in the country (only 120 graduates per year for a population of 4.1 million). A 1999 Angus Reid poii showed that 61% of Canadians believe that we do not have enough doctors practising in Canada today to meet our health needs. This same survey showed that the preferred option to increase the supply of physicians is to increase enrollment in medical schools (66%). • BC requires more than 300 new physicians each year to maintain current levels of supply, not taking into account our growing and aging population. • In 1993, medical school enrolment was decreased by 10% across Canada, resulting in fewer younger physicians potentially available to enter the system as Canada's population continues to grow and age. Reduced Nurse Training and Staffing Levels In 1998 only 47% of registered nurses in BC had full-time employment; 27.4% worked on a casual basis and 25.4% worked part-time (Registered Nurses Association of British Columbia, RNABC). Between 1990 and 1997, more than 15 nurses left Canada for each nurse entering the country (Statistics Canada). • Of the 3,000 nurses that graduated in Canada in 1995 about 800 of them left Canada for the BC Medical Association - Fact Sheet 04/19/02 In 1999, British Columbia had the capacity to graduate 567 nurses per year, down from 839 in 1993. Approximately 4,000 nurses are eligible for retirement today - by 2011 the RNABC indicates that more then 9,000 nurses will be eligible to retire in BC. • The Canadian Nursing Association predicts a national shortage of at least 59,000 nurses by the year 2011, given current training and population growth. Insufficient Capital and Infrastructure Reinvestment • Canada has only 1.8 MRI units per million population. Among the 29 OECD countries, only Poland, Greece, Hungary and the Czech Republic report fewer MRI units per million than Canada (Organization for Economic Cooperation and Development, OECD Data 2000). • In 2000, it is estimated that 4.5% of public sector health expenditures in Canada will go towards capital investment (CIHI 2000). • According to the Vancouver Hospital Foundation, over $11.6 million was received last year from private donations to fund research, education, patient comfort and equipment needs. The St. Paul's Hospital Foundation also raises more than $4,000,000 each year meet the same demands. Hospital foundations were originally intended to supplement public dollars for equipment purchases - not replace them. Cutting Beds and Budgets In 1991 The Seaton Commission report entitled, "Closer to Home" recommended the Ministry of Health establish a provincial average of 2.75 acute care beds per thousand population by 1995. Reductions went far beyond the Seaton Commission recommendations. By 2000 BC had only 2.22 acute care beds per 1,000 population (BC Ministry of Health and BC Stats). • In 1999 it was estimated there were 16,707 continuing care and 8,000 extended care publicly funded beds (Ministry of Health, "Minister Vows Renewal of Continuing Care System", Nov. 19, 1999). By the year 2010, BC is estimated to have 150,000 more seniors - almost a 30% increase over 1998 levels. In order to keep the same proportion of publicly funded long term care capacity relative to the number of seniors, BC will need to build more than 7,200 long term care beds in the next ten years. • Since 1980 the number of beds available at Riverview Hospital has been cut by more than half to just over 800. The BC government announced in 1998 that it would contribute $125 million dollars to implement its Mental Health Plan - despite this announcement, the funding was never included in the budget and by May 2000 only a fraction of the money and services had been implemented. BC Medical Association - Fact Sheet 04/19/02 The BCMA represents the interests of all physicians across the province and is an advocate for excellence in patient care with the provincial and federal governments who are the primary sources of healthcare funding. The Association supports various initiatives related to health promotion, physician relations with the community, develops healthcare policy and negotiates compensation for physicians with the provincial government. More information on the BCMA can be found at www.bcma.org Full copies of BCMA policy papers, reports and backgrounders on issues such as primary care reform, health care access, funding, physician supply and medicare's future are located at http://www.bcma.org . For more information contact: Sharon Shore BC Medical Association Phone: (604) 638-2832 Toll-free: 1-800-665-2262 sshore@bcma.bc.ca BC Medical Association - Fact Sheet 04/19/02 4 BRrnSH t - flu iIAQlA - -..,--. I °' - ttri 0 Oli: Ref: 106573 April 17, 2002 Corp of the District of Maple Ridge 11995 Haney Place Maple Ridge, British Columbia V2X3K2 4APR 2 4 2002 Dear Service Provider The Ministry of Children and Family Development is reviewing all of its contracted services against our new vision, mission and strategic shifts as outlined in our three-year ministryservice plan (http://www.ciov.bc.ca/ørem/PoPt/corerevieW/SrV pin/mcf/). The first contracts that have been identified through this review process are those that do not provide direct services to our clients. These contractors have been notified that their contracts will not be renewed. On February 19, the Minister of Finance presented the budget for fiscal year 2002/03 to the Province of British Columbia. The Ministry of Children and Family Development is facing a budget reduction of 23 per-cent over the next three years. With approximately 75 per-cent of our ministry's budget being delivered through contractors, you may expect all contracts to be reviewed over the coming months, and I have attached for your information the principles that will be applied during that review process. It is reasonable to expect changes to the way in which services will be delivered to our clients. Moreover, Contract and Resource Managers may negotiate standardized notice periods and shorter-term contracts with you and other contractors. The ministry will continue to strategically invest in social programs that are evidence-based, produce measurable results and empower vulnerable children, families and communities toward real and positive changes in the quality of their lives. Current information on changes in the ministry is available on the ministry Web site at http://www.mcf.gov.bc.ca/chanQe/strateaiC shifts.htm Your services need to help us achieve the goal in Government's strategic plan to, "Work with the community to develop and implement a new governance and service delivery structure for adult community livingservices." Ministry service providers are, and will continue to be, a key component in delivering on the ministry's mission and mandate. Should you have any questions, please call me at 604-660-5362. Sincerely, (. Brian McCaughey Community Living Services Manager Ministry of Simon Fraser #101 3705 Willingdon Telephone: 604 660-5362 Children and Family Regional Office Avenue, Bumaby, B.C. Facsimile: 604 660-5395 Development V56 3H3 701 Principles for Contract Review Direct services to ministry clients should be maintained wherever possible, therefore non-direct services should be considered for cancellation initially. Strategic Shift: Promoting family and community capacity to protect children and to support child and family development. Promoting family and community capacity will require restructuring current contracts to implement a family development framework. Strategic Shift: Promoting family and community capacity to protect children and to support child and family development. The services funded by the ministry should not include those services that fall within the responsibilities of another publicly funded body or which are provided elsewhere. Core Review. The services funded by the ministry should be targeted to the ministry client population, rather than a broad-based or general population. Core Review. Advocacy groups and provincial co-ordinating bodies should be supported by the member agencies. Services should be consistent with the current objectives and goals for the ministry. Core Review. Wherever possible, electronic service delivery should be developed and enhanced. New Era document Services should be provided in the most effective and efficient manner. Strategic Shift: Strategic investments in capacity and resiliency building and evidence based funding. The services funded should have measurable outcomes. Strategic Shift: Strategic investments in capacity and resiliency building and evidence based funding. The services should directly support the ministry's Aboriginal strategy of building capacity in communities. Strategic Shift: Build capacity within Aboriginal communities to deliver a full range of services with emphasis on early childhood and family development. Services should be equitably available across the province. Therefore local anomalies should be reviewed. /qcj.5'-c I. UDenim Pin& 715 Future Drive. Quesnel. BC, Canada V2J 6W1 April 28, 2002 Mayor Al Hogarth and Council District of Maple Ridge 11995 Haney Place Maple Ridge, BC V2X 6A9 Dear Mayor Hogarth and Council: DENIM PAISzE MARKETING ASSOCIATION ,01Fax: 250 992-1178 e-mail: Denimpine@shaw.ca El n: API 2 9 2CC2 o EJ sti tit fl' As a result of the severe infestation of the Mountaitfl'ine Beetle in the central interior of British Columbia, a Society has been formed under the laws of BC to market the blue-stained wood and to educate the public and manufacturers as to the beauty and usability of this unique material. The Society's mandate is: to promote and market the use of beetle-kill pine from the central interior of British Columbia in manufacturing; to fund value-added projects which utilize beetle-kill pine from the central interior of British Columbia; to promote the use of beetle-kill pine under the "Denim Pine" trademark and logo. Although the infected wood sustains staining, this effect need not be viewed as detrimental. The stain follows the grain of the wood creating a beautiful effect. As the wood is not damaged by the fungus, an opportunity to market the wood as a desirable material to secondary specialty manufacturers, and ultimately to the end user is apparent. For example, horizontal streaks occurring naturally in flooring gives the product a naturally distressed look, with less processing by the manufacturer. The material is beautiful and is currently being utilized in the value-added wood industry to produce log homes, furniture and flooring, with a niche opportunity for many other products. With the vast amount of stained wood available, it seems obvious that the material should be marketed as a desirable alternative and promoted within BC, Canada and the World as a BC product. Interest has already been generated in Canada and the United States. "Denim Pine" is becoming a household word within the industry and in the communities. The trademark and logo for "Denim Pine" are being promoted as natural denim pine for two reasons: the tree died naturally, and the wood staining is inconsistent and does not occur the same on each product. The Society has been given exclusive rights to the Trademark & Design in Canada. With this letter, we are asking that you forward a letter of support. We also ask that you join the Society as an Associate Member for the modest yearly fee of $50.00 per individual and $100.00 for companies, plus taxes. This fee will include a quarterly newsletter via e-mail or downloadable from the web-site. Please present this request to your Council and give consideration to this request; We look forward to hearing from you soon and to receiving your support letter and membership fee. Sincerely, it Muriel Dodge Wade Fisher Chair Vice-Chair 70 ~ DENIM PINE MARKETING ASSOCIATION 715 FUTURE DRIVE. QUESNEL. BC, CANADA TEL 250 992-1101 F*x: 250 992-1178 E- MAIL LYNNPONT@SI-$AW.CA Or JssLo.: To gLoLL pro.tote our Mo"vt0Lvu P eetLe wooc CIL C1 vZlturCIL, becdi-fuL proct to sport the co&w.itti.es frow, w'iere the wood w.c rve.ste Membership Application Individual: $57.25 including GST and PST Corporate: $114.50 including GST and PST Name: Address: City: Province: Postal Code: Phone: Fax: E-mail: Company: KaLwuz U e n 1 m Pine Wednesday April 24, 2002 Mayor of Maple Ridge and Councillors bistrict of Maple Ridge 11995 Haney Place Maple Ridge, BC V2X 6A9 Good Morning Mayor Hogarth: Lj D Snt' c) 1 D Othcr: APR 2 6 2002 Our records show that Maple Ridge Council has taken a proactive role in assuring that international trade agreements are not allowed to sabotage local decision making through the World Trade Organization and its General Agreement on Trade and Services (&ATS) discussions. To this end, you wisely represented citizens' interests by writing to the Minister for International Trade, our local MLA and MP, as well as the Union of BC Municipalities and the Federation of Canadian Municipalities in March of 2000 to inform them of our opposition. We regret to inform you that we have recently received information verifying that the freedom of local governments to continue setting zoning and bylaw restrictions is still under debate, despite your response and the response of other local governments across the country. According to Ex-mayor of Toronto, John Sewell, "At its meeting in Geneva on October 2, the Working Party on bomestic Regulations again discussed the draft on 'Restrictive regulations relating to zoning and operating hours.' This is no longer something theoretical - the WTO has already agreed to a preliminary draft of the General Agreement on Trade and Services (GATS)." Further commentary by Ellen Gould, a Vancouver-based researcher on international trade agreements: "[Under these regulations] Municipal zoning and hours of operation will have to pass a necessity test. That involves being able to prove to the satisfaction of a WTO panel that the zoning is necessary, and there was not something else the municipality could have done instead that would have been less burdensome." /over 707 These rules could be used not just by international developers, but also by local developers. The &ATS draft agreement allows corporations to make an end run around local decision-making. It's the ultimate nightmare for local governments and, in our view, its citizens. We implore Councillors to remain vigilant against the threat of international intervention in local decision-making. Please request an update from the Federation of Canadian Municipalities regarding their awareness of the continuation of these dangerous discussions. And take every precaution to ensure we are free of their proposed encumbrances. You'll find attached a recent news article published in the Toronto Star. If you require further information, Ellen Gould has indicated a willingness to meet with any Council at any time. Sincerely, Judy Shirley, Chair Maple Ridge Council of Canadians 604-463-7135 jshirley@look.ca Tliestar.coflh/Glooaiization - coining to your town! i o i - Search the bZc.c' . J _~~5 1 -ki -I - I Thestar.com > Busins Mar. 3, 2002. 01:00 AM LJ LiIPrinterJrid1v.yerson Auver Hockey best hoc eBay.ca Weatht - OTA Canada USA MaiLthIs.stoytoatnend World Business Cz echno}og! Mutual Funds s-mart Money Money 201 Only! .nbb Notes sta- Columnists Business Extras .:i PrVftiit ..J Mrwer Globalization - coming to your town? Critics fear new trade agreement could restrict powers of city governments Sherry Peters Special To The Star VANCOUVER The power of Canadian Advertisement: Tota s Markets municipalities to pass zoning regulations and IBM Canada Auctions on Most control such things as retail store hours may eBay.ca Click Her - is 8 run afoul of an mternational trade agreement Suck Quotes j Exchange Rates JJ ees & ServicEs xl —J Calculators Specials FInral Buckjet NOtelOpticil llusior World Trade Organization negotiators have listed local bylaws that could favour smaller businesses over larger ones as potential violations of the General Agreement on Trade in Services (GATS). The details of GATS are being worked out during the current round of WTO negotiations in Geneva Signed by the federal government, GATS is binding on all levels of government in Canada, including municipalities. If municipal powers become subject to GATS, large retailers that claim local bylaws covering store density and hours of operation give smaller retailers an advantage could challenge those bylaws at the WTO as unfair trade barriers. "This is what globalization is all about," says Toronto Councillor Jack Layton, who is also president of the Federation of Canadian Municipalities. "It starts with the nation-state, then it hits at the provincial and local level. Search Search Stock Q TicI by Finan Advert • AU. flJtJ h Featu res "This should send a chill down the spine of every local councillor and mayor Arcrves in Canada." 3abies 2001 . . GATS ,, potentially strips away mumcipal power, adds West Vancouver CO1ES Councillor Victor Durman. "I believe that any local community represented by their municipal representatives should be able to set regulations that Cnsswordt reflect local concerns and desires and not have it overruled by an international tribunal." file://C :\WTNDOWS\TEN4P\gatsmunicipalitiestostar.htm Inside 4/23/2002 I ncsar.00I11J.iIOt,a1izaUOfl COflu11 tO your town; - Ui ' Aucttofl ix E-mail Representatives of the WTO's 144 member nations, including Canada, are JI NewSIettrS preparing a list of grounds for challenging domestic regulations they believe create barriers to trade. J Lottery Resucts Trade rules permit one countly to challenge another member country's domestic policies if they are seen to be trade-restrictive. Insiders say some TV Listings countries have been under significant pressure from large retailers to target Thestar.com regulations they believe favour smaller businesses. Subscribe According to leaked minutes of a meeting last fall, at least two delegations to I Ai"erl'jsi Infb the trade talks argued that local regulations governing zoning and hours of operation should be subject to GATS. And a second internal document Speua Secton; indicates that WTO staff agree that such local regulations be included as possible trade restrictions. Retaii -j PromotoflS About us Under these circumstances, municipalities would have to ensure that any regulations they placed on development, such as prohibiting the construction Ti 1 of a 24-hour, big-box store in a residential neighbourhood, met the GATS He, 1=AQS test of being "no more burdensome than necessary." Li 1 Privacy Policy - West Vancouver is one of many municipalities in British Columbia that has LJ raised concerns about the potential local and regional impact of international trade agreements. J Star Internships The issue came to the public's attention last year when the Greater Vancouver Regional District announced that it was considering contracting out the designing, building and operating of new water treatment facilities. But such a contract could fall under the umbrella of the North American Free Trade Agreement, which in turn could undermine local decision- making about water treatment. Afier the region's lawyers could not rule out the possibility, the plan was abandoned. Ellen Gould, an independent trade researcher from Georgetown University in Washington, recently told West Vancouver council that "the federal government completely ignored thejeopardy they were placing municipalities in." If things such as zoning are included in the new international agreement, "any regulations local councils pass in order to restrict the building of big-box stores, limit housing developments that are out of character with the neighbourhood or restrict how long stores can stay open could be challenged," she said. Gould explained the burdensome test could be a difficult one for municipalities to meet: "If there are neighbourhood concerns about excess noise from traffic to WaJ-Mart, (municipalities) may not be able to simply zone to prohibit a big-box retail store. They might have to accept Wal-Mart's - proposal to buffer the noise through landscaping, changes to access roads, file://C:\WlNDOWS\TEMP\gatsmunicipalitiestostar.htm 4/23/2002 ineswr.cOIIlJLlioDallLaUofl L01111ig 10 'our 10%V11.' #¼'. Some observers suggest that the push to curb regulations that may favour small stores is coming from firms such as Wal-Mart and large European retailers, including IKEA and Boots. Wal-Mart was to have opened 11 so- called Supercenters in the United States last month. The 24-hour stores range in size from about 110,000 to 230,000 square feet. The fact that zoning and hours of operation are being put forward for discussion in Geneva has added to the concerns of Canadian municipalities about international trade deals. "This confirms our worst fears that an unelected panel of officials meeting in secret would be able to decide local matters like zoning and hours of operation," Layton says. "We know that the Wal-Marts of the world are out there putting significant resources to tly to stop the kind of techniques that local government use to try to protect the character and local businesses of their area." But federal trade representatives say municipalities have nothing to worry about. Vince Sacchetti, senior policy analyst with Industry Canada, suggests matters like municipal zoning and restrictions on hours of operation are simply "a garbage list of examples" that might be covered under GATS. "I can't believe it would go to the WTO," he says. "We have not yet had a full discussion. It's ongoing ... We're just complying a list. So far, only three out of the 144 members have submitted their lists." Gould, however, says a member of the European Union's trade negotiation team has approved the inclusion of zoning and hours of operation in GATS. "If the federal government doesn't want it on there, they better speak up now," she says. "There is a critical meeting to define what's up for grabs on domestic regulations in March." Andre Lemay, a spokesperson for Foreign Affairs in Ottawa, also says municipal concerns are not warranted. "GATS was basically made to measure for Canada. In 95 per cent or more of the cases, we are already playing by the rule of the WTO. "What GATS wants to do is provide market access," Lemay says. "But no municipality will lose its right to create regulations. This is protected right in the preamble." Gould says the right to regulate is not guaranteed in the preamble, but has to be balanced with the commitment to expand trade. She also rejects the made-for-Canada argument and says Ottawa has been file://C:\WINDOWS\T.EMP\gatsmunicipalitiestostar.htrn 4/23/2002 I iicsiar.COmJ.j1ooa!ILat1on - COflUflg to \Our town: ta - -, "The GATS is an agreement that was driven by American-based transnational corporations. They dominate the service sectors in all areas. What is the Canadian equivalent of PricewaterhouseCoopers or Microsoft? "They (the federal government) try to entice them Out to meetings, but the turnout is always very small. They have enormous trouble interesting anybody in the business community in GATS." Lemay says that if municipalities want issues of zoning and hours of operation off the negotiating table, "then we will promote that position at the WTO." But if, after federal-municipal consultations, "51 or 55 per cent of municipalities say they want it on (the list), then who are we to say no." The Federation of Canadian Municipalities has prepared a list of written questions it would like answered by the federal government. "It will be very clear from those answers the extent to which they are prepared to get into the truth of the matter," says federation lawyer Donald Lidstone. Municipalities believe "that land use planning and land use control historically, traditionally and constitutionally are a matter of local jurisdiction." Lidstone also says Ottawa should already be well aware that municipalities do not want zoning or hours of operation on the trade list. According to the June 11, 2000, issue of World Trade Agenda, a newsletter published by a former communications director with the WTO, large retailers and wholesale firms expect to see the distribution services sectors a priority in GATS. "Despite accounting for between 25 and 30 per cent of all enterprises in most economies, distribution services have largely been ignored in past WTO services negotiations," the newsletter said. But big-name chains like Wal-Mart and Marks & Spencer "have global strategies for which market access conditions and domestic regulatory restraints in new markets are crucial." News lGreater Toronto Iftsinessl Sportsj Entertainment I Ufe I Weekly Sections Legal Notice:- Copyright 1996-2002. Toronto Star Newspapers Limited. All rights reserved. Distribution, transmiss republication of any material from www.thestar.com is strictly prohibited without the prior written permission of Tor , Newspapers Limited. For information please contact us or send email to Webmasterthestar.com . file://C:\WINDOWS\TEMP\gatsmunicipalitiestostar.htm 4/23/2002 e 2 C C1 f. Federation of Canadian Municipalities Fédération canadienne des municipalités Ack.r I j.j tt>. 'Ar j Lrnzil FiI Acenda item, D Srntt to Preooro Report 0 StP to FI3S iid Dtreciiy I 1 0 CC. to M W0 O:I May-I r2002 MAYO 22002 Counclilor Jack Layton Totoso. Ontario Pretsdcnt Pthi&m A Municipal Proposal for Ratification of the Kyoto Protocol Councils across the country are debating the issue of climate change and ratification of the Kyoto Protocol as a result of the model resolution sent to you by FCM several weeks ago. The membership will also have an opportunity to express their views at the FCM Annual Conference in Hamilton at the end of May when Resolution ENV02.2.04: A Municipal Proposal for Ratification of the Kyoto Protocol is debated. I would like to introduce that resolution to you now. For many of you actions to reduce greenhouse gas emissions address local priorities: saving money, creating jobs, improving efficiency and productivity, protecting public health, and increasing quality of life while also contributing to global solutions. The fact that investmenls in building retrofits, water conservation, waste diversion, community energy systems, combined heat and power, renewable energy, and transit also generate greenhouse gas emission reductions is a happy co-benefit of doing what makes sense for the community. But for many smaller resource-dependent communities, particularly in Western Canada, these opportunities are overwhelmed by concerns that ratifying the Kyoto Protocol will threaten local economies. Thats why to date, 145 communities have endorsed ratification of the Kyoto Protocol while 30 have voted against. How can FCM, with its mandate to improve quality of life for all communities, reconcile these different perspectives? First and foremost, FCM is committed to protecting all communities from the impacts of climate change; impacts that will be costly to urban and rural communities and will range from floods, droughts, permafrost melting, forest fires and heat waves. These extreme weather events are already affecting Canada. Federal and provincial governments paid out $1.2 billion between 1985-89 for costs related to natural disasters; between 1995-1999 the cost was $5.3 billion. Federal crop insurance costs related to drought exceeded $1 billion in 1992, 1993 and 1996. When we debatethe cost of reducing greenhouse gas emissions, we must consider these costs against the costs of greenhouse gas reductions. Secondly, FCM takes seriously the commitments made by federal and provinciaVtemtonal governments that no region of the country should be asked to bear an unreasonable burden of action to reduce greenhouse gas emissions. ..12 Mission Statement lIssanci de misaion Tkdemiiun of Camille,, A*mütasio(FCM) kv# bee,, La Fidmüon itma&ameda m pa&tb (K1) at Ia tvir iL'r nafisi,alteke ofmw IgotYremawanre 1901. btM nasionale 46 goutwnemma #U471Ci/atrX dpu1s 1901. Li FCM is d,dieil to imjuvving die qaaliy of4f1 in a/Icmw,itieby at iuuér ti amiljo,rrhs quoiiride vir ddxtrnitcilci collrctjt& cit pntnwthig strong, sffictivr and a,rowstabk mwticijialgorernxnent. fciictriasn:desgouwrnenunu muni pmefirzs, ofracer or iponz4b1a MdermanJahn Sd,mol C.i1garc Albcrta Fleet Vice President Prenuo- vite-ptdsident Maire Yyrt Ducharate Hull (Quchcc) Second Vice Prceidcnc Deunime vite.pthulent Mayor Ann MacLean New Glasgow. Nova Scotia Third Vice President Troisiiune vke-prsldeine Councillor Joanoc Moneghan Kitimat, Britith Columbia Part President Pràidente runante JaniciW. Knight Chief E.re*udte Ofilcer Chef de is dueaion 24 rue aarenor Street Ottawa, Ontario KiN 5P3 (613)241.5221 19 (613)241.7440 fcderacion@fan.ca Web aigtlaate wwwScm.ce Economic and Social Policy Poliriqute economiquec cc rothler 18 (613)244.2250 polieyfcmca Susninsbk Communities and Lnvisunzncnral Policy Coliacnvirs viables cc politiqucs cuvirunncmcntalcs EY (613)244-1515 communizim@fem.ca Corporate L)eveloprnent DveIoppcnient corpurauf t (613)241-2126 coxe 1feni.ce International Centre for Municipal Development Ccncrc international pour Ic ddvektppement munii.iptal IN (613)241-7117 intnennnl@fan.ce 7,0V 2 A municipal proposal for ratifying the Kyoto Protocol FCM has an important opportunity at its Annual Conference to influence the national debate on ratification of the Kyoto Protocol and to propose solutions that meets the following principles: • No region of the country bears an unreasonable cost related to reducing greenhouse gas emissions; • Greenhouse gas emissions related to producing oil and gas and electricity be allocated to consuming junsdictions and sectors, rather than producing jurisdictions; • Sinks in the forest and agriculture sectors, particularly Western Canada, are pursued as part of a national strategy to diversify rural economies through development of a bio-economy; • Investment in research and development, pilots and commercialization of technologies and processes that remove carbon dioxide from waste streams (i.e., coal gasification, injection into reservoirs); and that • Canada's action plan to meet the Kyoto target maximize improvements in productivity and competitiveness. The most significant element of FCM's proposal is the commitment to allocate greenhouse gas emissions related to production of oil and gas and electricity to the sector consuming that energy or electricity. The result would be to significantly reduce emissions currently allocated to Alberta and to increase only slightly emissions in consuming provinces and sectors: essentially flaftening the emissions profile and reducing Alberta's concerns that it will be asked to bear an unreasonable burden for reductions. With your approval of Resolution ENV02.2.04, FCM will actively pursue its principles for ratification so that Canada can act to protect its citizens and remain a global leader. Yours sincerely, Jack Layton President (QoskMAPLE RILXJE ll~lm *,flICIl ,cptnt,c IN 4 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6040 - 2002 A By-law respecting the amended 5 year Financial Plan for the years 2002 through 2006. WHEREAS pursuant to Section 327 of the Local Government Act, Council for the District of Maple Ridge has caused to be prepared a Financial Plan for the years 2002 - 2006; AND WHEREAS a public consultation process regarding the Financial Plan was undertaken by the District of Maple Ridge. NOW THEREFORE, the Council for the District of Maple Ridge in open meeting assembled, ENACTS AS FOLLOWS: This By-law may be cited for all purposes as "Maple Ridge Financial Plan By -law No. 6040 - 2002". Statement I attached hereto and made part of this by-law is hereby declared to be the Financial Plan of the District of Maple Ridge for the years 2002 through 2006. READ a first time the day of 2002. READ a second time the day of 2002. READ a third time the day of 2002. RECONSIDERED and adopted the day of 2002. MAYOR CLERK Attachment: Statement I Attachment to Financial Plan Bylaw 6040-2002 Statement 1 Consolidated Financial Plan 2002 2003 2004 2005 2006 REVENUES External Revenues Property Taxes $28,785,576 $30,319,364 $31,964,423 $33,683,236 $35,464,302 Parcel Charges $2,669,316 $2,759,407 $2,811,680 $2,820,909 $2,830,137 Fees & Charges $15,898,713 $16,176,712 $16,500,964 $16,585,414 $16,645,805 Interest $1,120,252 $1,063,304 $1,017,363 $961,240 $930,904 Grants (Other Govts) $5,469,248 $3,919,691 $2,320,247 $1,635,105 $1,619,454 Property Sales $3,512,000 $2,087,000 $0 $0 $0 Borrowing Proceeds $11,095,834 $0 $0 $0 $18,588,754 Development Fees Developer Cost Charges $15,188,311 $5,648,047 $4,957,080 $4,870,751 $4,785,087 Developer Specified Projects $109,472 $25,984 $18,000 $0 $0 Parkiand Acquisition $1,000,000 $200,000 $200,000 $200,000 $200,000 Total External Revenues $84,848,722 $62,199,509 $59,789,757 $60,756,655 $81,064,443 Internal Revenues Transfer from Part 13 Funds Transfer from Own Reserves Transfer from Surplus Total Internal Revenues TAL REVENUES Expenditures External Expenditures Capital Expenditures Principal Payments on Debt Interest Payments on Debt Other Expenditures Total External Expenditures $5,631,705 $4,527.21 I $3,316,984 $4,449,651 $2,743,140 $5.1 85,008 $4,382,992 $3,797,681 $3.91 0,634 $2,775,192 $2124.157 $772,463 $8.660 $446,666 (S1 5093 $42,487,896 $16,761,315 $13,182,750 $14,091,437 $12,994,596 $2,049,660 $1,975,132 $1,705,797 $1,631,224 $19,458,583 $2,641,487 $3,231,224 $3,145,676 $3,054,136 $1,848,589 $42,202,136 $42,708,349 $43,513,726 $44,732,441 $45,334,577 $89,381,178 $64,676,021 $61,547,949 $63,509,238 $79,636,344 Internal Expenditures Contribution to Part 13 Funds $2,051,880 $2,169,847 $2,240,084 $2,312,938 $2,400,168 Contribution to Surplus $0 $0 $0 $0 $0 Contribution to Own Reserves $6,356,534 $5,036,308 $3,345,049 $3,741,430 $4,528,169 Total Internal Expenditures $8,408,414 $7,206,155 $5,585,133 $6,054,368 $6,928,337 TOTAL. EXPENDITURES $97,789,592 $71,882,175 $67,133,082 $69,563,606 $86,564,682 ajbg CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6042 - 2002 A By-law for the levying of rates for Municipal, Improvement District and Regional District purposes for the year 2002. The Council of the Corporation of the District of Maple Ridge in open meeting assembled. ENACTS AS FOLLOWS: This By-law may be cited for all purposes as "Maple Ridge Tax Rates By-law No. 6042 - 2002". The following rates are hereby imposed and levied for the year 2002: For all lawful general purposes of the municipality on the assessed value of land and improvements taxable for general municipal purposes, rates appearing in Row "A" of Schedule "A" attached hereto and forming a part hereof. For debt purposes on the assessed value of land and improvements taxable for general municipal purposes, rates appearing in Row "B" of Schedule "A" attached hereto and forming a part hereof. For library purposes on the assessed value of land and improvements taxable for general municipal purposes, rates appearing in Row "C" of Schedule "A" attached hereto and forming a part hereof. For purposes of the British Columbia Assessment Authority on the assessed value of-land- and- improvements- taxable for -regional-hospital district purposes, rates appearing in Row "A" of Schedule "B" attached hereto and forming a part hereof For purposes of the Municipal Finance Authority on the assessed value of land and improvements, taxable for regional hospital district purposes, rates appearing in Row "B" of Schedule "B" attached hereto and forming a part hereof. For purposes of the Greater Vancouver Transportation Authority on the assessed value of land and improvements taxable for regional hospital district purposes, rates appearing in Row "C" of Schedule "B" attached hereto and forming a part hereof. 1020, By-law No. 6042 - 2002 Page (2) (g) For purposes of the Greater Vancouver Regional District on the assessed value of land and improvements taxable for regional hospital district purposes, rates appearing in Row "D" of Schedule "B" attached hereto and forming a part hereof. 3. The minimum amount of taxation upon a parcel of real property shall be One Dollar ($1.00). READ a first time the day of 2002 READ a second time the day of 2002 READ a third time the day of 2002 RECONSIDERED AND FINALLY ADOPTED the day Of 2002. MAYOR CLERK Corporation of the District of Maple Ridge Schedule 'A' to By-law No. 6042-2002 Tax Rates (dollars of tax per $1 ,000 taxable value) 1 2 4 5 6 8 9 Major Light Business! Red Residential Utility Industry Industry Other Non-profit Farm A General 4.8311 37.7705 44.2317 13.2950 12.1658 9.6143 14.0065 Municipal B Debt 0.0584 0.5195 0.5669 0.1612 0.1472 0.1163 0.1695 C Library 0.2727 1.7099 3.0386 1.0258 0.6953 0.5515 0.8010 Total 5.1622 39.9999 47.8372 14.4820 13.0083 10.2821 14.9770 Corporation of the District of Maple Ridge Schedule 'B' to By-law No. 6042-2002 Tax Rates (dollars of tax per $1 ,000 taxable value) 1 2 4 5 6 8 9 Major Light Business! Red Residential Utility Industry Industry Other Non-profit Farm A B.C. 0.1245 0.6259 0.6727 0.3486 0.3486 0.1394 0.1693 Assessment V Authority B Municipal 0.0003 0.0005 0.0005 0.0005 0.0002 0.0002 0.0002 Finance Authority C Greater 0.2874 2.3802 2.3138 2.3138 1.6657 0.2874 0.2874 Vancouver Transportation Authority D Greater 0.1083 0.3791 0.3682 0.3682 0.2653 0.1083 0.1083 Vancouver Regional District Total 0.5205 3.3857 3.3552 3.0311 2.2798 0.5353 0.5652 RIDGE CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6041 - 2002 A By-law to further amend Maple Ridge Recycling Charges By-law No. 4655 - 1992 WHEREAS it is deemed expedient to amend Maple Ridge Recycling Charges By-law No. 4655 - 1992 as amended in order to further amend the charges. NOW THEREFORE the Municipal Council of the Corporation of the District of Maple Ridge in open meeting assembled, ENACTS AS FOLLOWS: This By-law shall be cited for all purposes as "Maple Ridge Recycling Charges Amending By- law No. 6041 - 2002 ". That Section 4 of Maple Ridge Recycling Charges By-law No. 4655 - 1998 and amendments thereto are hereby further amended by deleting the section in its entirety and replacing it with the following: "4. The annual recycling charge will be in the amount of Twenty-three Dollars and Seventy-Six Cents ($23.76) per taxable properly." That Section 6 be deleted in its entirety and replaced with the following: "6. The amount of the annual curbside collection charge will be as follows: Single Family Residential Duplex Triplex Condominiums Apartment Town house Boarding House, (Including Rest Homes) $24.44 per dwelling unit. $24.44 per dwelling unit. $24.44 per dwelling unit $24.26 per dwelling unit $24.26 per dwelling unit $24.26 per dwelling unit $24.26 per dwelling unit" READ a first time the day of 2002. READ a second time the day of 2002. READ a third time the day of 2002. RECONSIDERED and adopted the day of 2002. MAYOR CLERK 4aol CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: April 24, 2002 and Members of Council FILE NO: RZ/018/01 FROM: Chief Administrative Officer ATTN: COUNCIL SUBJECT: Final Reading Zone Amending Bylaw No.5979-200 1 (Creekside Street & 116 Avenue) PURPOSE: Bylaw 5979-200 1 has been considered by Council at Public Hearing and subsequently granted 2 dand 31( reading. The applicant has requested that final reading be granted. The purpose of the rezoning is to permit the future subdivision of the site into 35 lots under the CD-1-93 (Amenity Residential District) zone and 31 lots under the RS-lb (One Family Urban(Medium Density)Residential) zone. RECOMMENDATION: That Maple Ridge Zone Amending Bylaw No.5979-2001 be reconsidered and adopted. BACKGROUND: Location: Creekside Street and 116 Avenue. History: Council considered this rezoning application at a Public Hearing held on November 13, 2001. On November 13, 2001 Council granted reading and requested additional information to address the following concerns: • the cul-de-sac design (topographic & soils concerns); • access to Parks and Creeks; and • access to Schools. A report wapresented to Council on December U, 2Q01 which addressedtheabove notedconcerns; a copy of which is attached. After reviewing that report, Council granted 3id reading to Maple Ridge Zone Amending Bylaw No.5979- 2001 with the stipulation that the following conditions be addressed: Registration of a Rezoning Development Agreement including the deposit of security as outlined in the Agreement; and Park dedication as required. The following applies to the above: A rezoning development agreement has been registered at the Land Title Office and the required security has been posted. This agreement includes the provision of a sidewalk on Gilker Hill Road, to improve the pedestrian access to Kanaka Creek Elementary School and traffic calming wOrks at the intersection of Creekside Street and 118 Avenue, and Creekside Street and 116 Avenue. A Park dedication plan has been deposited at the Land Title Office SUMMARY: As the applicant has met the conditions, noted at 3Id reading, it is recommended that final reading be given to Bylaw No. 5979-2001. Prepared by: Gay McMillan acting niei Aaministrative jiiicer GMJjvt -2- —58 P34262 Rem.1 ,/107r66 ish L 36718 73l 161 PARK I1 \ 1167 d LMP 36721 \ii \ (D 13fl3 161 11 -4 14 -) 1169 15 C) / 1167 11 LMP493 11630 59 LMP326 ______ _ 16116k PT 20 i16i \11 PARK LM P 50074 65 P 35732 _______ P 662 ... 1165 11618 \11610(_____ 11 25 \ H______________ ________________ -i-oo-p1mpsta. 16 AVE - PT.1 \P!9 i 7 9—U)\ P 30498 PARK 0 1151 11 LMP 4939 12 15 )11 PARK I 111157 115 115 LMP 11242 '415 3 A157 131i 7 11bb4 r') 11 L 11536 LMS 1325 " /'\2Z4 38 A\- . SUBJECTPROPERTIES 11 J PAR 4—J- VE 115 Rem.0 RP134OA 11 Kg: 1i53 i; ii2c I11fI LMP 14872 C) C JJ 11 0 t5AE I11I PARK > ) 11 LMP 40276 _11 I 291 114 0 flf7 /47ç 78 8fff5 5 114AAVE ,JAVE ___ 11i 12 '38 II\a 1 144A -2 i o 1142 1153: i! P LMP 49698 ___ i h11 4i tt 1142 1 PARK - 1140 LnPI 3134 P 34984 _______________________ L( 3 15 58 t311 4 - I1l3 T137 ri Ilb 11384 i35 7 w I __ rc 17 2 O 3 3 3 3 3 PcI.1 113 3 5 113 __________________________ _____________________________________ 3 —T3l M RP6260 113 70 17 8 18 - N1/2B 11342 I - 2 I RP3659 / 2 I 22 /</ 1h 11330 r I m 1 mr 4 16 IMIP 361 1127 5I Rem 13 LMP43k3O 3AVE 1. i PAR RP 3659 12 N1/2ofSl/2B DISTRICT OP N PI TT MEAD CreeksideStreet&ll6Avenue CORPORATION OF A THE DISTRICT OF DISTRICTOF LROE MAPLE RIDGE LANGLEY -6`0 MAPLE RIDGE 1r THORNHILL Incorporated 12, September, 1874 PL.ANNING DEPARTMENT SCALE: 1:3,906 KEY MAP DATE: Apr 22 2002 FILE: R018/01 BY: RS • ••.• COOTION OF THE DISTCT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: November 21, 2001 and Members of Council FILE NO: RZI18IO1 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: RZ/18/01 (Creekside St. and 116 Ave.) This report is in response to concerns expressed by Council at their meeting of November 13, 2001 with respect to rezoning the above noted parcel. Clarification was requested with respect to: • the cul-de-sac design (topographic & soils concerns) • access to Parks and Creeks • access to Schools RECOMMENDATION: That Maple Ridge Zone Amending Bylaw No. 5979-2001 be given Third Reading. BACKGROUND Applicant: Damax Consultant Owner: Norand Contractors Legal Description: Parcel "J", (RP1340A) and Lot C, Except: Firstly: Part Dedicated Road on Plan LMP 36720, Secondly: Part Subdivided By Plan LMP 38552 and Thirdly: Partly Subdivided by Plan LMP 40276, Plan LMP 14872 both of Section 12, Township 16, New Westminster District Existing: Single Family Residential (15,18, 30 units per net hectare) and Conservation P?oposed Single Family Residential (15;18;30units per net hectare) and Conservation Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: CD-1-93 (Amenity Residential District) and RS-lb (One Family Urban(medium density) Residential) Existing Use of Property: Vacant -1- Proposed Use of Property: Access: Servicing: Single Family Residential Creekside Street The majority of servicing works will be provided through the subdivision process. It will however be necessary for the developer to provide off-site works to finish the existing 116 Avenue Right of Way as a condition of zoning. DISCUSSION: At the November 13, 2001 Council Meeting concerns were raised with respect to subdivision design shown in support of a rezoning application at the Public Hearing of November 13, 2001. In response to those concerns Council granted 2" reading to the Maple Ridge Zone Amending Bylaw No. 5979-2001 and requested that staff provide clarification to the following items: Cul-de-sac design (topographic) It was questioned why cul-de-sacs were used and not a grid system. • East cul-de-sacs The attached topography plan shows a 10 meter change in elevation between the cul-de-sacs, making the street connection impractical with 24% grades; the District standard is generally less than 12%. Council can have the Approving Officer review the feasibility of achieving a pedestrian connection between these cul-de-sacs at the time of subdivision. Geotechnical conditions and steep grades may restrict development options. • West cul-de-sacs The proposed subdivision plan is in compliance with Council's endorsed Cottonwood Guide Plan, which shows road patterns and connections to be achieved through development in the Cottonwood area. That plan did not provide for a road connection between Creekside Street and 236B Street on this development site recognizing the curve on 116 1h Avenue. The proposed development pian for the west part of the site shows a bank of lots along 116 Avenue and two cul-de-sacs off of Creekside Street. Connecting the two cul-de-sacs shown off of Creekside Street would create double fronting lots, which are not permitted. There is presently a walkway two lots to the south of this development site which provides pedestrian access between the existing neighbourhood and the new development on Creekside Street. The Park Access It was questioned why there was no access to the Park. The land=.being dedicated.asP ark' is-a conservation. area iden.t-i=fied-for -habi.t-a.tprotec-t-ion.on. the Official Community Plan. In the case of this application 38% of the site is being provided to establish and protect existing habitat and wildlife corridors. Because this is a conservation area it is preferred that access be limited to ravine crossings. One ravine crossing has already been constructed at 116 Avenue, connecting to 240 Street. A second ravine crossing is planned to the south in accordance with the attached Cottonwood Pathway Network Plan. There is no requirement to have a path along this section of the ravine, which is consistent with the Cottonwood Pathway Network as adopted by Council on July 19, 1 993.(copy attached). -2- School Access Access to schools was queried. The completion of the subdivision will see the connection of Creekside Street to 116 Avenue on the north. This will provide an option to area residents to both schools, Alexander Robinson to the north and Kanaka Creek to the south. There have been recent improvements to the pathway on Gilker Hill. The developer has indicated that they are prepared to work with the Engineering Department to provide some additional improvements. The details of this will be addressed in consultation with the Engineering Department and be included in a Rezoning Development Agreement as a condition of final reading. INTERGOVERNMENTAL ISSUES: N/A ENVIRONMENTAL IMPLICATIONS: N/A CITIZEN/CUSTOMER IMPLICATIONS: N/A INTERDEPARTMENTAL IMPLICATIONS: N/A FINANCIAL IMPLICATIONS: N/A ALTERNATIVES: N/A SUMMARY: Staff recommend that Council consider granting 3 reading to the Zone Amending Bylaw. 11 - - - tA, L-1 Prepared by.' Gay I1ci1I11an, 41anning Technician ppgby: Jneering, MCP, MCIP / Director of P anning Approved bj/ Frank Quinn, PEng., PMP G ublic Works & Development Services Concurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer Gmljvt -3- CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5979 - 2001 A By-law to amend zoning on Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No. 5979 - 2001." That parcel or tract of land and premises known and described as: All that portion of: Lot C, Except: Firstly: Part Dedicated Road on Plan LMIP 36720, Secondly: Part Subdivided by Plan LMP38552 and Thirdly: Part Subdivided by Plan LMP 40276, Section 12, Township 16, New Westminster District Plan LMP 14872 and Parcel "1" (Reference Plan 1340A), South East '/4, Section 16, Township 12, New Westminster District; And outlined in heavy black line is hereby rezoned to RS-lb (One Family Urban (medium density) Residential), and that portion shown hatched is hereby rezoned to CD- 1-93 (Amenity Residential District), as shown on Map No. 1254, copy of which is attached hereto and forms part of this bylaw. Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ afirst time the day of , A.D. 2001. PUBLIC HEARING held the day of , A.D. 2001. READ a second time the day of , A.D. 2001. READ a third time the day of , A.D. 2001. RECONSIDERED AND FINALLY ADOPTED, the day of A.D. 2001. MAYOR CLERK fl'62. \,1522 0 N.3 ' 23 ,,6240_\iI EP 662581 1 16 /F62. M P 67 2 116! 26 LO 22 PARK MP /1616 18 .606 ho 17 18 19 2 21 2.124 PT.20 if 21 qq 25 11612 6 116AVE. 116 AVE 0 - II I 09 r1/11590 LMP 0 Iio -J 1/585 0 1/579 0 12 15 1157 17572 242 13 /156 11565 14 s° r 0 34 11550 • ki 33 11546 . c R Cr-32 R 1340A 12 11542 31 ) 2.023 ho '15J8 B 30 15 I 16 i' 29 L 14872 17 — 28 --J — — — 74 27 -!-:-- P, 26q I- --- — 1.12 ho / _ I LMP 40276 I 23\24 50 I 83l I L}-UU PARK 6L7L8L91 1 /7484/c\ 2 l i I i l I 3775 o 114 A AVE. 2 12J79 Q I 1 291fl38? 16I I I •-1 I 155 \. /Ln - - I It I •i fl I I p I MAPLE RIDGE ZONE AMENDING Bylaw No. 5979-2001 Map No. 1254 From: RS-3(One Family Rural Residential) To: RS—lb(One Family Urban(medium density)Residential and CD—i —93(Amenity Residential District) shown hatched AMAPLE RIDGE Incorporated 12 September, 1874 1 ;2500 "41111301 -- — — a = -- — — — — — — -- - - -- _. SUBJECT PROPERTY VAU.EY SCALE: N.T.S. CORPORATION OF THE DISTRICT OF MAPLE RIDGE ALBION THORNHILL MAPLE RIDGE PLANNING DEPARTMENT I Incorporated 12 September. 1874 I RWER FJ&R DRAWN BY: I DATE: NOV. 22. 2001 I FILE: RZ-18--01 I LMP 24722 N 112 B 14 RP 3659 RP 3659 N1I20fS1I2B C 1 . cy SI1/2 B b P26163 PcI. 'P'. RP P526163 AVE fl2E 112 P1 65 J C C P19825 kR D ioc B RP 5589 Rem 1 P 17613 S 150 of - - •..- tJ - .L Ti A LMS 1818 lf.'4 . LI i A. LI . U Ii will ,'' i 8i4wl1 E30 P421)4 1 31 K P9321 LMP3718 E35041 L71 8 (jØP 31 ________ 66 P 66257 I 42 AVE ___ Lo PAKIS E 5 RP4518 0 60 LMS 1325 38 70 Rem.0 RP134 U, 8- _ 4 (8 LMP 14872 PARK ie- __________________ 3 37 _i '• LMP40 E16722 21 2 2 91 SUBJECT PROPERTYI RP 2506 P289 K LM 35464 C_) LMS338 PARK PcI. A I GD ZA) C,) P2635 il l 2J P?9988 I P11673 C,) ANA00WRemG T6o RP1387 -Zb MP /I216 L33 097 REM. Pd. EP 3890 vEf ;1 &'. .:-AVE r1 a1r: Damu TOB#: 4941 DATE: June2001 SCALE: 1:500 PB: 997 BENc20MARX:. ALLDThff3IONI9ECONFU1M)BYLZOALSURVEY. ThIS DRAWD4O REMAINS 1 PROPERTY OPHUNIER LAIRD ENODEMMO LiD. DIE RRER000CISOH OR U OPThIS DRAW NO V.Tr14O1XTWErF1PVRWSSIONPROMThESA1D COMPMIY IS PROIBSTEI) K }ça j35 .30.47 45 37 .45 . .3 \29.80 : 4.1 .1 / \ \\\973 31.05 ME 4480 4460 709 628 •1 \44 .44.44 / I 40 ).43. / ,j F / .38.16 .40.44 .43.83 TOPOGRAPHIC CONSTRAINTS Pill ME4DM SILVER CUL DE SACS VALIEY 52 EY N A I CORPORATION OF THE DISTRICT OF MAPLE RIDGE ALBION MAPLE RIDGE PLANNING DEPARTMENT SC T.S. ALE: THORNHILL Incorporated 12 September. 1874 N. FRASR?RE DRAWN BY: bATE: NOV. 22, 2001 fti: RZ-18—01 *3 / 12 .06.13 .26.08 iM. - -- -I SN MAIM....i.i.II!5 01 ]III ti iiu: MIT 1L - Wo Imijimpx; I JJllL W! 1 - .a CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: October 1, 2001 and Members of Council FILE NO: RZ/18/01 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: First Reading Bylaw No.5979-200 1 (Creekside St & 116 Ave) PURPOSE: This development proposal is to create approximately 35 lots under the CD-1-93 zone and 31 lots under the RS-lb zone for a total of 66 single-family lots. Council gave favorable consideration to the above noted application August 28, 2001 with the stipulation that prior to being presented at a Public Hearing, the following would be complied with: A Public Infonnation Meeting must be held. That meeting was held on September 25, 2001, cOmments are contained in the Citizen/Customer Implementation section of this report. Fully dimensioned preliminary subdivision plan be submitted. The above has been received. It is recommended that 1st reading be given to the subject bylaw. RECOMMENDATION That Maple Ridge Zone Amending Bylaw No. 5979-2001 be given First Reading. BACKGROUND Applicant: Damax Consultant Owner: Norand Contractors Legal Description: Parcel "J", (RP1340A) and Lot C, Except: Firstly: Part Dedicated Road on Plan LMP 36720, Secondly: Part Subdivided By Plan LMP 38552 and Thirdly: Partly Subdivided by Plan LMP 40276, Plan LMP 14872 both of Section 12, Township 16, New Westminster District OCP: Existing: Single Family Residential (15,18, 30 units per net hectare) and Conservation Proposed: Single Family Residential (15,18,30 units per net hectare) and Conservation Zoning: Existing: Proposed: Existing Use of Property: Proposed Use of Property: Access: Servicing: RS-3 (One Family Rural Residential) CD-1-93 (Amenity Residential District) and RS-lb (One Family Urban(medium density) Residential) Vacant Single Family Residential Creekside Street The majority of servicing works will be provided through the subdivision process. It will however be necessary for the developer to provide off-site works to finish the existing 116 Avenue Right of Way as a condition of zoning. INTERGOVERNVEENTAL ISSUES: The Ministry of Water, Land and Air Protection has established the habitat protectiOn boundary. This area will be dedicated as park prior to final reading of the zone amending bylaw. In the case of this application the park dedication amounts to 38% of the site. ENVIRONMENTAL IMPLICATIONS: The area of the site, adjacent to the park dedication area is within 50 meters of the top of bank of Horseshoe Creek and is subject to the Guidelines and Objectives of Development Permit XXX. It will be necessary for the applicant to apply for and have a permit approve4 by Council under Development Permit XXX prior to any on site clearing in support of the subdivision activity. CITIZEN/CUSTOMER IMPLICATIONS: A Public jnformation Meeting was held on Septernber 25, 2001. It should be noted that the Cottonwood Plateau area is currently undergoing rapid growth. In the past three months 83 new single family lots have been created with subdivision activity occurring for the construction of new roads and installation of utilities. Of these 83 lots, 15 have been issued building permits. Other areas in this neighborhood have also seen development activity with the construction of a 60 unit townhouse site on 236 Street as well as 85 new single family lots between 118 1h Avenue and 116th Avenue on Creekside Street and 238 A Street just north of the subject site. In short this area has had considerable development activity over the past two and a half years. -2- The area residents at the Public Information Meeting expressed the following concerns: Traffic: • Truck traffic on all roads are not doing the speed limit • Amount of truck traffic is excessive • Gilker Hill - No proper sidewalk for school children, requires improvement - Dangerous corners - Speeding - Should not be used by trucks but is • Truck traffic shakes resident's homes • Concern that Creekside does not go through to Kanaka Way. The resident's believe that Creekside Street should be constructed through to Kanaka Way prior to this application proceeding to keep the truck traffic out of the built up residential neighbourhood. • That a traffic circle be constructed as part of this application at the 116th Ave/Creekside intersection • Concern that 116th Avenue does not go through to 240 Street and now all internal traffic in the plateau area is channeled to 118th Avenue or Kanaka Way via Creekside Street and 236/Gilker Hill. • Construction start up and finish time. Schools & Parks: • There are not enough parks in this neighbourhood. The school play area for Alexander Robinson Elementary is always full. There should be smaller park areas with hard surface for skate boarding and basketball. • Both Alexander Robinson and Kanaka Creek Elementary are near capacity already where will the new students be housed. Staff response to the above: Traffic concerns: - - • The Engineering Department is aware of the resident's concerns in the plateau area and are in the process of gathering information that will include: - Traffic Counting, - Speed Survey for Police information; and - Consideration of possible traffic calming methods • The Engineering Department •oes encourage the development community to limit construction traffic to certain routes in certain circumstances and/or to provide flag persons when construction traffic is in process. -3- • There have been recent improvements to the pathway on Gilker Hill. The developer has indicated that they are prepared to work with the Engineering Department to provide some additional improvements. The details of this will be addressed through the Rezoning Development works. • The completion of Creekside Street from 118 Avenue to Kanaka Way is dependent upon the future development of four intervening properties. Currently the Street is constructed from 118 Avenue to the 1300 block and from Kanaka Way to 112 Avenue. There are no development applications at this time for any of these intervening properties. • The developers of this application also developed the 58 lots south of this site and were in attendance at the Public Information Meeting. They will be discussing the resident's concerns with the Builders who are currently responsible for the main construction traffic that the area residents are subject to. • The noise bylaw regulates construction start up and finish. This is 7:00 a.m. to 9:00 p.m. Monday to Saturday. Park & School: • There are two schools in this area; Kanaka Creek Elementary and Alexander Robinson Elementary, both are currently close to capacity with student enrolment. The School District is aware of the development activity in the area and is responsible for providing classroom space for the anticipated enrolment which new development will bring. Both of these facilities provide playgrounds and hard surface area for public use as well. • The Master Plan for Parks, Recreation and Culture recommends that neighbourhood parks be established in conjunction with school sites and within a 10 minute walk in the urban areas. The District has developed a neighbourhood park in conjunction with Alexander Robinson Elementary school to service this area as well as neighborhoods to the north and west. They have also provided funding to Kanaka Creek Elementary School for additional..lay equipment on the existing...ch...1 grounds. There are two more parks designated but not developed for the Cottonwood area; one at the corner of 116 Avenue and Cottonwood Drive (the old landfill site) and the other, which is designated as Park but not yet owned by the District, at the corner of 112 Avenue and 238 Street. Kanaka Creek Regional Park is also south of this area and provides walking and bikes trails; as well, the Horseshoe Creek ravine system provides natural open space and is part of a passive park system for this neighbourhood. Given the concerns with traffic in this neighbourhood staff recommend that the Engineering Department complete an assessment of the road network in this neighbourhood, in conjunction with the applicant's engineer, to determine whether modifications to the road design will assist in alleviating traffic concerns. INTERDEPARTMENTAL IMPLICATIONS: The Engineering Department has identified that all the services required in support of the development proposal do not exist to the site. It will therefore be necessary for the owner to enter into a Rezoning Development Agreement and post the required security to do the works prior to final reading. These works will be for off-site construction on the north side of 116 Avenue to a Collector Standard. FINANCIAL IMPLICATIONS: N/A ALTERNATIVES: N/A SUMMARY: This development proposal is in compliance with the Official Community Plan and recognized the established residential character and development pattern for this neighbourhood. It is recommended that this application be forwarded to Public Hearing App rôvedby: Frank Quinn; P.Eng -PMP - - -. GM: Public Works & Development Services Concurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer GM -5- CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: April 24, 2002 and Members of Council FILE NO: CP/013/02 FROM: Chief Administrative Officer ATTN: Council SUBJECT: Final Reading: Official Community Plan Amending Bylaw No. 6025-2002 PURPOSE: Bylaw 6025-2002 has been considered by Council at Public Hearing and subsequently granted 2' and 3 reading. As there are no outstanding issues with this bylaw, it is recommended that it proceed to final adoption. This Official Community Plan Amending Bylaw will: Facilitate bare land strata development for residential densities equivalent to conventional townhouse development; Include Development Permit Area XLI into the Official Community Plan to establish a new residential category identified as "Intensive Residential" and includes text amendment to support the Development Permit. RECOMMENDATION: That Maple Ridge Official Cominunity Plan Amending Bylaw No. 6025-2002 be reconsidered and adopted. BACKGROUND: History: Council considered this Official Community Plan application at a Public Hearing on April 16, 2002. On April 23, 2002 Council granted 2nd and 3id reading Maple Ridge Official Community Plan Amending Bylaw No. 6025-2002. There are no conditions required from this application. SUMMARY: It is recommended that final reading be given to Maple Ridge Official Community Plan Amending Bylaw No. 6025-2002. Prepared by: Gayc an Planni Te hrflcian ved MCIP - 0/ -v Approved by:j Frank Quinn, P.Eng., PMP AL - I GM' Public Works & Development Services Concirrence: TVHke Murray/ J Acting Chief'Ad9iIi1strative Officer GMIjvt CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: February 25, 2002 and Members of Council FILE NO: Official Community Plan/0 13/02 FROM: Chief Administrative Officer ATTN: C Of W - PW & Dev SUBJECT: First Reading Bylaw 6025-2002 PURPOSE: This report proposes an Official Community Plan amendment that will; Facilitate bare land strata development for residential densities equivalent to conventional townhouse development. Rresently the Official Community Plan precludes this. Establish Development Permit Guidelines for a new residential category identified as "Intensive Residential". This term has been recently included in the Local Government Act to identify detached residential housing developed at significantly higher densities than conventional suburban housing. These changes reflect increasing demand for a variety of housing options that permit detached homes at densities that were historically achieved with attached or a townhouse form of residence. RECOMMENDATION: That Maple Ridge Official Conununity Plan Amending Bylaw No. 6025-2002 be given First Reading and be forwarded to Public Hearing. BACKGROUND: The District has experienced increasing demand for higher density, detached housing. To date, this demand has been accommodated with fee-simple single family development as defined by the R-3 Special Amenity Residential Zone. While single-family housing is also permitted within the RM-1 Townhouse Residential zone, limitations in the Official Community Plan preclude the use of bare-land strata ownership. Recently, changes in the Local Government Act have provided specific guidance (Division 9, Sections 919 and 920) with respect to the appropriate Official Community Plan structure required regulating detached housing at higher densities. This bylaw reflects those changes and the recommendations and review of the municipal solicitor. This bylaw amendment is proposed for the March 18th, 2002 Committee of the Whole, in support of two housing developments that both request a bare-land strata development form. One proposes two new residential units for -an infill in Hammond, the second is a housing proposal on the former Best Street sewage treatment plant site. Both of these projects are to be considered on the March 18th, 2002 Committee agenda and are dependent on this bylaw. PLANMNG ANALYSIS: Development Permit Area Guidelines In January of 2001, the Local Government Act was amended to allow the use of Development Permits for the purposes of establishing form and character objectives for "intensive residential development." Prior to that time the Act limited the use of Development Permits for residential development to multi-family or attached residential units. This amendment was in response to the request of many municipalities, who were struggling to deal with the popularity of "small lot" or "micro lot" development similar to that in Albion and detached housing in a bare-land strata form, which uses common services such as roads and utilities. These forms of development are more urban in character than historic suburban single family development. It is generally recognized that a greater degree of care is required in design and review of these developments to ensure a livable and sustainable neighbourhood. Presently, form and character of small lot development (R-3 Special Amenity Residential District) is governed with comprehensive design covenants established through the zoning process. Detached housing in a bare-land strata form has been regulated with the use of Development Permits in Maple Ridge. Recent amendments to the Local Government Act now allow local governments to establish specific guidelines for the Development Permit's within the Official Community Plan. New Development Permit guidelines should reflect the terminology required by the Act. The proposed Development Permit Area will specifically guide higher density single family residential development at densities greater than 30 upnha (units per net hectare). This includes small lot development such as occurred in the Albion area under the R-3 (Special Amenity Residential District) and single family detached strata units as are permitted with the RM- 1 (Townhouse Residential) zone. This form of higher density residential development is becoming more widely used as an alternative to conventional townhouses. The Development Permit Area Guidelines support Part 2.5, Neighbourhood Character and Design, of the Official Community Plan. This part of the Official Community Plan identifies five key issues that are to be addressed with development of residential neighbourhoods. They are: Complete Communities - this issue acknowledges that successful community development requires variety in housing types and tenure and an appropriate level of services and amenities. Neighbourhood Circulation - this issue identifies the need to reflect transportation options in neighbourhood design. Community Commercial Centres - the role of Community Commercial Centres or Village Centres is identified as a focal point of neighbourhoods and as such development should acknowledge and support this role. Identity and Character - the need for a coordinated approach in neighbourhood design is seen as integral to success in achieving neighbourhood identity. Community Responsibility —this issue reflects the desire to accommodate flexibility in design while ensuring that design affords opportunity to express neighbourhood needs. -2- Each of these issues is represented by the five objectives outlined in the Development Permit Area. The guidelines are consistent with those presently adopted for higher density residential development. However, in order to address specific site conditions, the proposed Development Permit Area is intended to be applied in future intensive residential development. To summarize, the use of a development permit for "intensive residential" use will apply to detached residential development. The Development Permit Guidelines will also: - eliminate the need for covenants relating to form and character; - establish guidelines that provide clear direction for developers, staff and Council; - allow review by the Advisory Design Panel and Council; and - establish one consistent Development Permit Area for all intensive residential development sites. Associated Official Community Plan Text Amendments: The adoption of a new "Intensive Residential Development" Development Permit Area requires the amendment of Schedule A of the Official Community Plan as follows: -Part I - Background, Section 1.5.1 Development Permits - to include the intensive residential form of development; -Part I - Background, Section 1.5.4, General Information, Glossary of Terms to include a definition for "Intensive Residential" as provided in the Local Government Act, to describe higher density, detached residential use; -Part II— Policies, Section 2.2 (2) Compact Housing Section - to include the provisions for intensive residential; -Part II - Policies, Section 2.2 Policy 28 - to include Single Family Residential (specifically at densities greater than 30 upnha) and Compact Housing in a bare land strata development; -Part IV - Implementation Strategies, Section 4.1.1(d) Development Permit Areas to include intensive residential; and -Part V Development Permit Area - to establish the Guidelines and Objectives for Development Permit XLI In general, these revisions incorporate the "intensive residential" term used by the Local Government Act in defining higher density, detached housing. This acknowledges bare-land strata tenure as an appropriate form of tenure at higher densities and identifies the mechanisms available to evaluate compliance with neighbourhood and housing objectives expressed in the Official Community Plan. Policy 28 Policy 28 presently encourages Bare Land Strata development in suburban and rural residential areas. The intent of the policy is to acknowledge that flexibility may be required in the organization of development to encourage preservation of natural features that have environmental or aesthetic value. The amended policy supports this form of tenure for higher residential densities, acknowledging that benefits that accrue may not be strictly, site specific but also in support ofneighbourhood objectives. -3- In general, the policy as amended will allow bare land strata tenure: For all rural residential designations and for urban single-family residential designations at densities equal to or less than 15 units per net hectare where this contributes to the preservation of the natural environment. For detached housing in Urban Residential designations exceeding 30 units per net hectare, that employ the RM-1 (Townhouse Residential) zone. SUMMARY: This bylaw provides a number of amendments to the Official Community Plan required to support a trend in housing demand that reflects a need for housing choice within the District. The amendment acknowledges the use of bare land strata tenure for higher residential densities and provides development permit area guidelines for detached residential use at these densities. The changes increase choice both in housing form and tenure. It is recommended that Council give I't Reading to the Bylaw and forward it to Public Hearing. Prepared by: Moreno Rossi, MBA, Registered Planner Approv Jane Pickering, MCP, MCIP Director of Planning Approvfd by: Frank Quinn, P.Eng., PMP GM: P lic Works & Development Services C ncurrence: Rob' W. Robertson, AICP, MCIP Chief Administrative Officer MR/jvt CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6025 - 2002. A By-law to amend the Official Community Plan WHEREAS the Local Government Act empowers a local government to adopt or amend an Official Community Plan; ANI WHEREAS it is deemed desirable to amend Schedule "A" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This By-law may be cited for all purposes as "Maple Ridge Official Community Plan Amending By-law No. 6025 - 2002." Schedule "A" is hereby amended by amending as follows: Part I, Background, Sec. 1.5. General Information, 1.5.1 Discussion of Land Use Designations, Development Permits to include at the end of that section the following: "(e) establishment of objectives and the provision of guidelines for the form and character of intensive residential development". Part I, Background, under General Information, Section 1.5.4 Glossary of Terms to include after the definition of "Infill Population" the following definition; Intensive Residential: The term "intensive residential" refers to residential development that employs a detached housing form at densities greater than 30 Units per net hectare. This form anticipates both fee-simple and bare-land strata forms of tenure. Part II, Policies, Sec 2.2 Housing, 2. Compact Housing to include the following sentence at the end of the first paragraph: "This includes a bare land strata form of development". d) Part II, Policies, under the heading "Settlement Patterns", delete 28. Policy in its entirety and replace it with: 28. Policy: Bare Land Strata title development will be considered for all residential densities where: Alternative development forms will provide the flexibility required to protect significant natural amenities. This will typically occur with residential densities at or lower than 15 units per net hectare, accommodated by the RG, RG-2 and RG-3 Zones. The form of development is detached housing within the RM- 1 (Townhouse Residential) zone, as a means of providing choice in tenure. e) Part IV, Implementation, Strategies Section 4.1"General Implementation Tools" subsection 1. "Regulatory Bylaws" delete item d) Development Permit Areas in its entirety and replace it with: "(d) Development Permit Areas Implements objectives and guidelines designed for treatment of special areas or circumstances such as multi-family housing, intensive residential development, commercial areas and environmentally sensitive areas. Provides a measure of flexibility to vary other regulatory bylaws. f) Part V Development Permit Areas is hereby amended by adding the following in correct numerical order: DEVELOPMENT PERMIT AREA XLI A Designation: The Development Permit Area is hereby established to address intensive residential development for densities ranging from 30-60 units per net hectare with fee simple or bare iand.strata lots. B. Location: The boundaries of the Development Permit Area are shown on Schedule "H". C. Justification: The Development Permit Area is established to address strategies outlined in the Official Community Plan. Specifically, the Development Permit Area addresses policy relating to objectives for Neighbourhood Character and Design as described in the Official Community Plan. With increasing density comes greater need to emphasize high standards in aesthetics and quality of the built environment while protecting important qualities of the natural environment. The desired outcome is an environment that is safe, attractive, "people-friendly" and environmentally responsive. D. Objectives: To ensure that "Intensive Residential" development relates to an overall neighbourhood structure that contributes to objectives for achieving "complete community" status. To ensure that the design of new residential development contribute to neighbourhood connectivity and strategies for transportation choice. To ensure that new residential development reinforce existing neighbourhood patterns with respect to community or neighbourhood commercial centres. To ensure that new residential development contributes to neighbourhood character and identity through the design of its buildings, landscape, and intervening spaces. To encourage design that accommodates a high level of community/neighbourhood interaction as a means of achieving greater participation in neighbourhood evolution. The associated densities are managed through design to promote neighborliness. E. Guidelines: 1)Access. Circulation and Parking a) Public Roads i-)-Read- systems-should--provide- ef-fici.ent ci.rcui.at-i.on.. for...servicev-ehicies-and encourage vehicles to maintain appropriate speed through physical design. ii) The pedestrian realm should be clearly defined and acknowledged through enhanced physical design particularly at intersections where the potential for conflicts exist. iii) Parking is accommodated on streets and to the rear of residences accessed by a lane, where possible. Where parking garages are oriented towards the street, the garage width should not exceed 50% of the total building width. b) Private Roads Roadways should provide efficient circulation, encourage appropriate speed through physical design and accommodate pedestrian use through the use of alternative paving materials, such as patterned concrete or paving stones, or with grade changes Pedestrian traffic should be provided for all areas of a site and should be designed to be accessible to disabled persons. Careful consideration should be given to the proximity of pathways to private space, ensuring sufficient separation to avoid conflicts. Parking is accommodated within garages/carports and driveways or discrete parking areas. Parking garages should not exceed 50% of the building width nor project forward. Parking areas should accommodate alternative uses such a play areas. This is best achieved with the use of alternative materials to those used on roadways. As much as possible visitor parking or common parking areas should be several small sites rather than a few larger sites. 2) Building Form and Character Buildings should front abutting streets. Main entrances should face and access the street and be clearly visible. Entrances should reinforce proximity to grade level and should avoid two-storey features. The use of porches or verandahs to define entries and create exterior living space is encouraged. While varying the design of individual homes is encouraged, a common architectural vocabulary should be used as a means of reinforcing neighbourhood density. Unity, symmetry and proportion should be the guiding principles of any architectural vernacular. The existing neighbourhood can provide a reference for new development. Building setbacks from roadways will generally be less than is typical of lower density residential development. As much as possible, entries and main living spaces should be elevated by approximately 1 meter from the fronting street grade to ensure privacy can be maintained. The presence of garage doors along roadways should be minimized in order to enhance the pedestrian experience. To this end, a number of measures are identified: i) The visual impact of garage doors should be reduced by emphasizing pedestrian entries. The garage door should encompass no more than 50% of the building width as seen from the fronting road. Where severe grade limitation allow the garage to be located within the basement level, this maximum width limitation need not apply. The garage door should be recessed a minimum of 0.6 meters behind the main building façade. Garage entries should be considered as part of the overall design program. Glazing should be considered a method of reducing the severity of a large blank surface. 3) Landscaping, Fencing, Open Space a) Recreation Space recreation space should be provided within 2 to 5 minutes walking distance of a residence. This is equivalent to desirable maximum distance of 200 meters to an absolute maximum of 400 meters. design of these areas should reflect the anticipated needs of the residential population. recreation areas should be easily observed by nearby residences. these areas should be sited so as to not conflict with the enjoyment of private outdoor space. recreation space should have sun exposure year round. b) Existing Natural Features existing trees should be retained where possible measures must be taken to protect trees identified for retention siting adjacent to treed slopes, ravines and watercourses will need to respect naturaLvegetation.and mayrequire.additional setbacks heyond.the. - -- - -. - - -- requirements of the Zoning Bylaw. Reference must be made to The Watercourse Protection Policies of the Official Community Plan and the Tree Protection Bylaw. c) Landscaping Street trees will be required as a component of all new development. simplicity in landscape materials is desirable and should be encouraged for screening purposes. - 0 iii) landscaping should provide definition for pedestrian corridors, delineate private or semi-private space from public space and provide adequate screening for private outdoor space. The scale and location of planting material should be consistent with the scale massing of adjacent buildings and seek to complement them. d) Fencing front yard fences are encouraged as a means of defining public and private space. Notwithstanding the requirements of the Zoning Bylaw, fences in front yards should be reduced somewhat in height from the maximum permitted. fencing that is adjacent to a Street should be somewhat transparent, such as a picket type, rather than solid board. any fencing should be provided in combination with landscaping on the Street side. e) Lighting i) street lighting is required on public streets and should be provided for all private streets within a development. ii)lighting is to be pedestrian focused and as such should be located at a maximum height of 4 meters and at lesser intervals than standard davit streetlights. iii) care should be taken to ensure that lighting does not pose a nuisance to adjacent residences, pedestrians or motorists by way of glare. 4. Maple Ridge Official Community Plan Designation By-law No. 5434-1996 as amended is hereby amended accordingly. READ A FIRST TIME the day of PUBLIC HEARING HELD the day of READ A SECOND TIME the day of READ A THIRD TIME the day of RECONSIDERED AND FINALLY ADOPTED, the 2002. A.D. 2002. A.D. 2002. ,A.D.2002. day of ,A.D. MAYOR CLERK CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth and Members of Council FROM: Chief Administrative Officer SUBJECT: Rezoning - 3rd Reading 11442 Best Street DATE: ay FILE NO: / RZ/074/01 ) ATTN: çcouncil/ SUMMARY: Council granted 2' reading to Maple Ridge Zone Amending Bylaw 6008-2002 on April 23, 2002 and requested that staff seek direction from the District's solicitors with respect to concerns expressed by the Canadian Pacific Railway in a letter to the Municipal Clerk dated April 12, 2002. RECOMMENDATION: That 3rd reading be granted to Maple Ridge Zone Amending Bylaw 6008-2002. BACKGROUND: Applicant: Pam Waddell Owner: Falcon Homes & Design Ltd. Legal Description: Lot 21, Except: Part dedicated road on Plan 82529, District Lot 249, Group 1, Plan 28112, New Westminster District OCP: Existing: Compact Housing (30 units per net hectare) Proposed: Compact Housing (30 units per net hectare) Zoning: Existing: Proposed: Surrounding Uses: N: 5: B: W: Existing Use of Property: Pro.posed Use of PrOperty: Access: Servicing: Previous Applications: P-6 (Civic Institutional) RM-1 (Townhouse Residential) Residential Fraser River/Canadian Pacific Railway Residential Residential Vacant 34 Bare Land Strata Lots Best Street To be provided RZ/040/95 This application is to rezone the property to RM-1 (Townhouse Residential) Zone in order to build 34 single family homes using a bare land strata tenure to create individual strata lots. -1- oC DISCUSSION: Canadian Pacific Railway expressed concerns with the development of this project as it is directly adjacent to their railway property. In a letter to the Municipal Clerk dated April 12, 2002 they requested that: • a disclosure clause be included in the prospectus as to the proximity of the railway to the development. As this request is a function of the Real Estate Act and is governed by the Superintendent of Real Estate, the applicant will be addressing the requirement through that agency; • a covenant be placed on the land: - warning purchasers of the railways operating right-of-way; - that the railway will not be responsible for complaints or claims arising from use of its facilities; - that the railway may expand their operation which could impact living environment of residents; - that noise attenuation measures such as fencing, berming or vibration isolating features are not to be tampered with or altered; - that the owners shall be responsible to maintaining all noise attenuation measures or vibrating isolating features; and - that the owners are to maintain the fence along the common property boundary in good condition and at their expense. We have been advised that any covenant imposed by Council would be an agreement between the owner of the land and the District of Maple Ridge. This would essentially place the responsibility of enforcement of the covenant with the District when the issues raised belong largely with the CPR. Imposing a covenant of this nature could be viewed as an attempt to transfer responsibility for complaints to the District. Our Solicitor has advised that Council not require a covenant which would place both liability and responsibility on the District and lessen the involvement of the Canadian Pacific Railway and it's operations with adjacent properties. • certain conditions be imposed on the development with respect to the following: Noise; Vibration; Drainage; Utilities; and Fencing. These conditions will be provided for as follows: L. Noise: - - -- V The developer has hired an acoustical engineer who will provide an environmental noise assessment for the development. The assessment will address the acoustical treatment required to ensure noise reduction to meet the Central Mortgage and Housing Corporation Standards for "Road and Rail Noise: Effects on Housing". It will also provide design criteria for berm construction and building design (ie; increase in siding thickness or additional drywall, or additional laminated acoustical glass or glazing thickness,) and will form part of the Development Permit. -2- Vibration: The developer has hired a geotechnical engineer who will be providing design solutions to address vibration concerns that meet the Canadian Pacific Railroad recommendations for homes within 75 metres of their track. Six units will be impacted by those solutions as shown on the attached map. These mitigation measures will be included in a geotechnical restrictive covenant which is encompassed in the process of subdivision. Drainage: The drainage will go to an existing drainage facility and has been approved by the Department of Ocean and Fisheries for discharge into the Fraser River. Utilities: This is not applicable. No utilities will be constructed over or under the Canadian Pacific Railroad property. Fencing: The applicant will be providing a 1.83 meter high chain link fence along their south property boundary, and constructing a berm. CONCLUSION: The District's solicitor has advised that a restrictive covenant not be required as per the request of the Canadian Pacific Railway. The applicant will be addressing the concerns raised by the Railway as to noise, vibration, drainage and fencing on the property line through the Development Permit and subdivision process and at the Building Permit stage. As there were no other outstanding issues at this time, it is recommended that 3' reading be given to Maple Ridge Zone Amending Bylaw 6008-2002. - - - - GM: Public Works & Development Services " Mike Mu Acting ClkAdçiistrativOfficer GMJjvt -3- C/) 11522\,Y 56 11525 :':5O P21714 L72.2 E !..: 115: JUAV 2 27 2 19497 118 11494 11487 CID 9441 P 4 783 471 11469 ________ 11451 W 143 O NE 11438 A 4r.A 11446 - — 2p P1 698 Rem2l 145 NW 3299 2 P28112 P 41783 P 85960 The Corporation of the District of Maple Ridge makes no guarantee regarding the accuracy or / present status of the information shown on this map. S11. SUBJRTT ECT PROPERTY N 0" ic A OfO OF aim LAKE MAPLE RDGE ThORNHILL Incorporated 12, September, 1874 PLANNING DEPARTMENT SCALE: 1:2,500 KEY MAP 4 DATE: Feb 1 2002 FILE:ZR-74-01 BY: TM 1-_ t . eIWiax consultants 3862 w. 14th avenue, vancouver teL 224-6827 fax.222-9240 '. s ., .4 .' CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6008 — 2002 A By-law to amend zoning on Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 — 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No. 6008 - 2002." That parcel or tract of land and premises known and described as: All that portion of: Lot 21 Except: Part dedicated road plan 82529; District Lot 249, Group 1, New Westminster District Plan 28112 and outlined in heavy black line on Map No.1263 a copy of which is attached hereto and forms part of this by-law, is hereby rezoned to RM- 1 (Townhouse Residential) Maple Ridge Zoning By-law No. 3510 — 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 2002. PUBLIC HEARING held the day of , A.D. 2002. READ a second time the day of , A.D. 2002. READ a third time the day of , A.D. 2002. APPROVED by the Minister of Transportation and Highways this day of , A.D. 2002. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 2002. MAYOR CLERK I/I .. N - 25 11518 . 1151. P 237978 11501 P 3470 P 6750 7 C1I(1 1/52 P 2112 P4178 P 41j..!i— 5 41 1151 ta 133 p3 / 1508 I 2 79 27 27 2 JJ 0. 0.356 1/49 11498 ___ ___ __ 36 40 11494 1 148Z/"4 87521 11 1147 141 37 / 8091 1 1 N --r-I 481 140 11484 /36 - 0.529 ha. N 37 378 1313J 138 139 142 P 2-4 978 I 0911 2526 P 85960 0. 2 24J P 9441 P 4 783 ____I _ 1471 11470 /1469 143 V - ___ T - - 1 144 - —;-j $740' 11446 'I 2 rr - P 1 698 I Rem 21 145 NW 329911! 2 Ii! P 28112 P 41783 / P 85960I 100 01 I 2.441 ha. 1.551 ho.Ij (0 I (0 IN IJ MAPLE RIDGE ZONE AMENDING Bylaw No. 6008-2002 Map No. 1263 From: P-6(Civic Institutional) To: RM-1(Townhouse Residential) . 6 "I* ;% a =* ~M~R MAPLE RIDGE Incorporated 12 September, 1874 /k 1:2500 ( 53-ozj CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: May 8, 2002 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: COUNCIL SUBJECT: Maple Ridge Sewer Area "A" Sewerage Works Construction & Loan Authorization Amending By-law No. 5998 - 2002 Property Located at 24415 - 102 Avenue Purpose: To give final reading to Maple Ridge Sewer Area "A" Sewerage Works Construction & Loan Authorization Amending By-law No. 5998 - 2002". Recommendation: That Maple Ridge Sewer Area "A" Sewerage Works Construction & Loan Authorization Amending By-law No. 5998 - 2002 be reconsidered and adopted. Background: Council gave the above noted by-law three readings on March 12, 2002. This By-law has now received approval from the Deputy Inspector of Municipalities and can be given final reading. Intergovernmental Issues: N/A. Environmental Implications: N/A. Citizen/Customer Implications: N/A. The owner is responsible for all costs and there will be no direct cost to the District. Through adoption of this By-law, the District can legally bill for the annual sewer rate. Interdepartmental Implications: N/A. Financial Implications: N/A. Alternatives: N/A. Summary: N/A. Prepared Clerk Approved by: /Frank Quinn, P. Eng., PMP neral M nager Public Works & Development CV Acting Chief Ad nistrative 0 icer /jh Attachment 107 BRITISH COLUMBIA MAYO 82002 May 6, 2002 Terry Fryer Clerk District of Maple Ridge 11995 Haney Place Maple Ridge BC V2X 6A9 Dear Terry Fryer: Enclosed is one copy of Bylaw No. 5998 approved under the provisions of section 335.1 of the Local Government Act. Council may now adopt the bylaw. Please forward one copy of the bylaw, as adopted, to Local Government Services and Infrastructure records. Sincerely, June Hicklin Approvals Officer Local Government Services and Infrastructure Ministry of Local Government Services Mailing Address: Community, Aboriginal and Infrastructure P0 Box 9490 Stn Prov Govt and Women's Services Victoria BC V9W 9N7 Tel: (250) 387-4020 Fax: (250) 356-1873 Location: 4th FIr - 800 Johnson Street Victoria BC Website: http://www.gov.bc.ca/marh/ B1rnsH COLUMBIA No. Statutory Approval Under the provisions of section 335.1 of the Local Government Act I hereby approve Bylaw No. 5998 of the Corporation of the District of Maple Ridge a copy of which is attached hereto. Dated this day of ,2002 Depu4pector of Municipalities Stat ASpi 30/0412002 CORPORATION OF THE DISTRICT OF MAPLE RIDGE C.. BY-LAW NO. 5998 - 2001 A By-law to extend Sewer Area "A" within the District of Maple Ridge WHEREAS the Council of the Corporation of the District of Maple Ridge, pursuant to Maple Ridge Sewer Area "A" Sewerage Works Construction and Loan Authorization By-law No. 2486 - 1977, established Sewer Area "A" within the boundaries of the Municipality; AND WHEREAS, the Council has received a petition from property owners for the extension of Sewer Area "A" and deems it expedient to extend Sewer Area "A". NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge in open meeting assembled, ENACTS AS FOLLOWS: This By-law may be cited for all purposes as "Maple Ridge Sewer Area "A" Sewerage Works Construction and Loan Authorization Amending By-law No. 5998 - 2001". That Maple Ridge Sewer Area "A" Sewerage Works Construction and Loan Authorization By-law No. 2486 - 1977 as amended be further amended by adding to Section 1, the following words: "and also shall include all those portions of: • Lot 29, Section 3, Township 12, New Westminster District, Plan 38143 (24415 - 102 Avenue) as shown boldly marked on the map attached to the By-law and marked as Schedule "A".. That the parcel noted in Paragraph 2 above, of this by-law shall bear the same charges as those properties in the original Sewer Area "A". READ a first time the 12th day of March, 2002 READ a second time the 12th day of March , 2002 READ a third time the 12th day of March , 2002 APPROVED by the Deputy Inspector of Municipalities the day of 2002. RECONSIDERED and adopted the day of 2002. MAYOR -'2 CLERK Attachment: Schedule "A" / / 4- 1.142 ha 1.142 ha 0.611 ho -/oJoJ 103 AVE. 001029) 98 fO29! 1029 /O289 0tam 1O2e5 1O25J < 491 f0279 70272 1027; r/2 //9/ 107 102 B AVE. ScHEDULLE "A" "4ap1e Ridge Sewer Area "A" Sewerage Works Construction and Loan Authorization Arrnding By-law No. 5998 - 2001" PROPOSED ADDI11ON TO SEWER AREA A 2 127 2 12 130 Q113,21 %133 102 A AVE. II Lil53 Rem N 1/2 of NE 1/4 Section 3 Township 12 102 AVE 411ih24 25 TV rV EXISTiNG SEWER AREA 'A' Rem 1 PROPOSED AREA TO BE INCLUDED. INTO SEWER AREA A. EXISTING SEWER AREA A PROPOSED ADDITION TO SEWER AREA A N I I A DISTRICT OF MAPLE GE MAPLE sE9 ENGINEERING DEPARTMENT _______ SCALE: FILE: AREA A 0037 DATE: November 5, 2001 -- N.T.S. L CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: May 1, 2002 and Members of Council FILE NO: 0530-0 1 FROM: Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: Committee of the Whole Procedures Purpose: To confirm revised procedures for the presentation of items to Committee of the Whole. Recommendation: That the procedures as outlined in the staff report titled, "Committee of the Whole Procedures" dated May 1, 2002, be adopted. Discussion: Committee of the Whole is traditionally one of the longest serving standing committees of Council. It is governed by Section 239 of the Local Government Act which provides for the establishment of standing committees to consider matters that would be better dealt with by committee. The LGA requires that at least half of any standing committee must be a Council member, although persons who are not Council members may be appointed. Maple Ridge Council Procedures By-law No. 5871-1999 provides for the creation of standing committees, gives general direction regarding administration of the standing committees, but does not specifically direct the business of the committees. As a result, no changes in the Procedures By-law are necessary if changes to the procedures of Committee of the Whole meetings are adopted. As an alternative to our current practice, the following procedures are suggested: Presentation of a motion to "forward the agenda item to the next available Council meeting". The motion to forward the item could come from any member of Council at any time during the discussion or could be tabled by the Municipal Clerk prior to discussion. Presentation of the item by appropriate staff and possibly the applicant; Questions and discussion of the item, and Vote on the motion The question that individual Committee members should resolve before voting on the motion is "Is the information presented sufficient to allow this item to proceed to Council?" If the answer is yes, the motion should pass. It should be noted that, if the motion presented in 1) above failed, the only alternative would be to refer the item back to staff for further information or clarification. Committee of the Whole cannot hold an item in Committee because of a lack of support for the item. Citizen/Customer Implications: The above noted procedures should clarify the process for the public. Information sharing between staff, Committee and the applicant will be emphasized and any requests for information or clarification will be properly identified. - 0 S Summary: There are no barriers to implementing the above noted procedures, should Council so wish. Prepared by: l~y Fry,P.Eng. / 1'%unicirnd J1erk '1 Approved by: Iul Gill, BBA, CGA, FRM , General Manager: Corporate & Financial Services Concurr7/e.. MikALurray Acting Chief,Llministtive Officer TF/dd CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth and Members of Council FROM: Chief Administrative Officer SUBJECT: Special Occasion License DATE: April 19, 2002 FILE NO: 0410-20-06/BCPS ATTN: CofW—Fin&Corp Purpose: A request has been received from the Port Hammond Community Association for a Special Occasion License (i.e. Beer Garden) for the annual Port Hammond Days celebrations scheduled for August 10th & 11th, 2002. Recommendation(s): That the application from the Port Hammond Community Association, by way of a letter dated April 14, 2002, for a Special Occasion License to hold a Beer Garden at the Hammond Community Centre as part of the annual Port Hammond Days Celebrations be approved as follows: Sunday August 11, 2002 12 Noon to 6:00 P.M. And further, that the use of the Hammond Community Centre (Municipal property) for this Special Occasion License be authorized. Background: The Port Hammond Community Association has applied for and been granted approvals for Beer Garden Licenses for the past several years as part of the Annual Port Hammond Days celebrations. The event has operated in a satisfactory manner with no known problems or complaints. A copy of the letter dated April 14, 2002 from the Port Hammond Community Association requesting approval is attached. Summary: The request for 2002 is consistent with previous applications and approval is recommended. -1- Prepared by: Diana Dalton - Clerk's Department r6 1yer, P.Eng. unicipal Clerk Approved by: '1 Paul Gill, B.B.A., C.G.A., F.R.M. General Manager: Corporate & Financial Services Frank Quinn, P.Eng., PMP Acting Chief Administrative Officer Attachment /dd -2- oqio PORT HAMMOND COMMUNITY ASSOCIATION. C/O 20333 LORNE AVENUE., PORT HAMMOND, MAPLE RIDGE,B.C. V2X 1G2 April 14,2002 APR 1 7 2002 District Corporation of Maple Ridge 11995 Haney Place, Maple Ridge. B.C. V2X 6A9 Attn: Mayor & Council. Re: Port Hammond Days Dear Mayor & Council We are in the planning stages of the annual Port Hammond Day celebrations which will be held on August 10/1 11h2002• Included in the annual celebrations will be again this year a beer garden which will be ran by the local Eagles Club on the Sunday from 12 Noon until 6:00 P.M. With this in mind we are writing to request that a special occasion permit be issued for this event. As in the past we will following all regulation that in place for this type of event including barricades to keep under aged people out of the beer garden. If there are any question please feel free to contact the writer at the above address or call me at 604-465-6795 and I will return the call ASAP. Sincerely, •Eric PhiIlips esidentPHCA AckSoni 0 Fax 0 MthJ 0 EmnIj t1 c000n to m & c Fib 0 Copio to: Report 0 Staff to Rospond Directly with a c.c. to M & C .. 0 Other: - 9 -O Oo/ CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: April 30, 2002 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: COW: C.F.S. SUBJECT: 2002 Municipal Election. Purpose: To provide background information and introduce a by-law on various procedures for the conduct of local government elections and other voting and introduce a by-law in support of Council's approval to use automated voting machines. Recommendation(s): That the memorandum from the Municipal Clerk, dated April 30, 2002 relative to the procedures for the conduct of local government elections and other voting be received for information; and "Maple Ridge Automated Voting Machines Authorization By-law No. 6046 - 2002" be read a first and second time and the Rules of Order be waived and "Maple Ridge Automated Voting Machines Authorization By-law No. 6046 - 2002" be read a third time. and further that: "Maple Ridge General Local Government Election By-law No. 6047 - 2002" be read a first and second time and the Rules of Order be waived and "Maple Ridge General Local Government Election By-law No. 6047 - 2002" be read a time. Background: Council at the March 12, 2002 Council Meeting approved the acquisition of automated voting machines for use in local government elections and other voting. We are now required to adopt a by-law for the use of the machines. Once the by-law receives three readings, approval must also be obtained from the Provincial Government prior to adoption. The second by-law deals with various procedures for the conduct of local government elections. Some of the changes in the by-law are basic housekeeping matters reflecting the change from the Municipal Act to the Local Government Act. One significant change is the reconrnrendation to use the Provincial List of Voters, which is updated every two weeks, as the Register of Resident Electors for our local government elections. During the 1999 Municipal Election the District used "Voting Day Registration" for the first time in an attempt to reduce election expenses. Although the cost of producing the Voters List was eliminated, election staff felt that Voting Day Registration was not well received by the voters. Staff at all Polling Stations were faced with constant complaints from voters when they were faced with having to produce the specific identification required. This was even after a fairly extensive advertising campaign notifying the voters of the identification requirements. The identification requirement was found to be very frustrating, especially for the senior voters who just may not have the required identification. Although residents, who only had one piece of identification that showed their correct residential address, could still vote by swearing an Oath of Residency the whole process was time consuming and frustrating to them. We received reports from some election staff that they even had voters walk out in frustration and did not vote. M~' Memo re Election By-laws Page (2) We are therefore recommending that we return to the previous practice of using the Provincial List of Voters. We suggest that in a time when voter turnout is low, every effort needs to be made to encourage voter turn out and simplify the process instead of creating roadblocks to those who do come out and want to vote. The opportunity is still provided for people who are not on the list of voters to register on voting day provided they meet the qualifications to vote. The other recommended change in the by-law deals with Advance Voting Opportunities. The Local Government Act requires one Advance Voting Opportunity to be held on the day before general voting day. Previously we held a second Advance Voting Opportunity in the same week as the required lOt" day, but are suggesting that be changed to the 3rd day before general voting day. Intergovernmental Issues: Suggested changes are in accordance with the Local Government Act. Citizen/Customer Implications: It is felt that the changes will simplify the voting procedure on Election Day and encourage better turn out. Interdepartmental Implications: The only additional Department that the Clerk's Department will require the services of for the implication of the Provincial Voters List, is the I.S. Department for the downloading of the Provincial Voters. Financial Implications: There are no additional costs, with the exception of the production of the Voters List. Staff will attempt to keep costs to a minimum and prepare a cost analysis of contracting the printing out or doing the printing in house. Alternatives: The only al tive is to have t Election By-law remain the same, which results in voter frustration. Prepare'?Aflne ertz // Assistant Municipa Clerk Approved by: TgAry 1'er, P.E Approved by: PdJ Gi1TCGA ,T1eral f Corporate & Financial Services Concurre/e: Frank Quinn, MBA, PMP, P Eng. Acting Chief Administrative Officer QM MAPLE RJIXE I I4 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6046 - 2002 A bylaw to provide for the use of automated voting machines for general local elections and other voting. WHEREAS under the Local Government Act, the Council may, by bylaw, provide for the use of automated voting machines, voting recorders or other devices for voting in an elec- tion; AND WHEREAS the Council of the District of Maple Ridge wishes to establish various procedures and requirements under that authority; NOW THEREFORE, the Council of the District of Maple Ridge, in open meeting assem- bled, enacts as follows: CITATION 1.1 This Bylaw may be cited as "Maple Ridge Automated Voting Machines Authoriza- tion Bylaw No. 6046 - 2002" DEFINITIONS 2.1 In this Bylaw all definitions shall be in accordance with the Local Government Act, except for the following: Acceptable mark means a completed oval which the vote tabulating unit is able to identify, which has been made by an elector in the space provided on the ballot op- posite the name of any candidate or opposite either 'yes' or 'no' on any other voting question. Automated vote counting system means a system that counts and records votes and processes and stores election results which comprises: a number of ballot scan vote tabulating units, each of which rests on a ballot box; and a number of portable ballot boxes into which voted ballots are deposited where a vote tabulating unit is not functioning or being used which will therefore be counted after the close of voting on general voting day. Ballot means a single automated ballot card designed for use in an automated vote counting system, which shows: Page 2 By-law No. 6046 - 2002 the names of all of the candidates for each of the offices; and all of the choices on all of the bylaws or other matters on which the opinion or assent of the electors is sought. Ballot return override procedure means the use, by an election official, of a de- vice on a vote tabulating unit, which causes the unit to accept a returned ballot. Election headquarters means the Council Chamber of the Maple Ridge, Municipal Hall, located at 11995 Haney Place, Maple Ridge, B.C. Memory card means the storage device which stores all the permanent results for the vote tabulating unit. Portable ballot box means a ballot box which is used as a voting place where a vote tabulating unit is not being used or is not functioning. Register tape means the printed record generated from a vote tabulating unit at the close of voting on general voting day which shows the number of votes for each candidate for each of the offices, and the number of votes for and against each by- law or other matter on which the assent of the electors is sought. Returned ballot means a voted ballot which was inserted into the vote tabulating unit by the elector but which was not accepted and which was returned to the elec- tor with an explanation of the ballot marking error which caused the ballot not to be accepted. Secrecy sleeve means an open-ended folder or envelope used to cover ballots to conceal the choices made by each elector. Vote tabulating unit means the device into which voted ballots are inserted and which scans each ballot and records the number of votes for each candidate and for and..against each other voting question 3. USE OF VOTING MACHINES 3.1 Council hereby authorizes the conducting of general local elections and other voting in the District of Maple Ridge using an automated vote counting system. Page 3 By-law No. 6046 - 2002 4. AUTOMATED VOTING PROCEDURES 4.1 The presiding election official for each voting place and at each advance voting op- portunity shall, as soon as the elector enters the voting place and before a ballot is issued, offer and if requested, direct an election official to provide a demonstration to an elector of how to vote using an automated vote counting system. 4.2 Upon completion of the voting demonstration, if any, the elector shall proceed as instructed, to the election official responsible for issuing ballots, who: (a) shall ensure that the elector: is qualified to vote in the election; and is voting in the correct voting division [if applicable]; and (iii)completes the voting book as required by the Local Government Act; and (b) upon fulfilment of the requirements of subsection (a), shall provide a ballot to the elector, a secrecy sleeve if requested by the elector, and any further instructions the elector requests. 4.3 Upon receiving a ballot, and secrecy sleeve if so requested, the elector shall imme- diately proceed to a voting compartment to vote. 4.4 The elector may vote only by making an acceptable mark on the ballot: beside the name of each candidate of choice up to the maximum number of candidates to be elected for each of the offices; and beside either 'yes' or 'no' in the case of each bylaw or other matter on which the assent or opinion of the electors is sought. 4.5 Once the eiector-has finished ..marking-the-ballot the elector must place -the -ballot . into the secrecy sleeve, if applicable, proceed to the vote tabulating unit and under the supervision of the election official in attendance, insert the ballot directly from the secrecy sleeve, if applicable, into the vote tabulating unit without the accept- able marks on the ballot being exposed. 4.6 If, before inserting the ballot into the vote tabulating unit, an elector determines that he has made a mistake when marking a ballot or if the ballot is returned by the vote tabulating unit, the elector may request a replacement ballot by advising the election official in attendance. Page 4 By-law No. 6046 - 2002 4.7 Upon being advised of the replacement ballot request, the presiding election official [or alternate presiding election official] shall issue a replacement ballot to the elector and mark the returned ballot "spoiled" and shall retain all such spoiled ballots separately from all other ballots and they shall not be counted in the election. 4.8 If the elector declines the opportunity to obtain a replacement ballot and has not damaged the ballot to the extent that it cannot be reinserted into the vote tabulating unit, the election official shall, using the ballot return override procedure, reinsert the returned ballot into the vote tabulating unit to count any acceptable marks which have been made correctly. 4.9 Any ballot counted by the vote tabulating unit is valid and any acceptable marks contained on such ballots will be counted in the election subject to any determination made under a judicial recount. 4.10 Once the ballot has been inserted into the vote tabulating unit and the unit indicates that the ballot has been accepted, the elector must immediately leave the voting place. 4.11 During any period that a vote tabulating unit is not functioning, the election official supervising the unit shall insert all ballots delivered by the electors during this time, into a portable ballot box, provided that if the vote tabu- lating unit: becomes operational, or is replaced with another vote tabulating unit, the ballots in the portable ballot box shall, as soon as reasonably possible, be removed by an election official and under the supervision of the presiding election official be inserted into the vote tabulating unit to be 4.12 Any ballots which were temporarily stored in a portable ballot box which are returned by the vote tabulating unit when being counted shall, through the use of the ballot return override procedure and under the supervision of the presiding election official, be reinserted into the vote tabulating unit to ensure that any acceptable marks are counted. 4.13 A sample ballot that may be used in an automated vote counting system is attached as Schedule "A" to this Bylaw. Page 5 By-law No. 6046 - 2002 5. ADVANCE VOTING OPPORTUMTY PROCEDURES 5.1 Vote tabulating units shall be used to conduct the vote at all advance voting op- portunities and voting procedures at the advance voting opportunities shall follow as closely as possible those described in Section 4 of this Bylaw. 5.2 At the close of voting at each advance voting opportunity the presiding election offi- cial in each case shall ensure that: no additional ballots are inserted in the vote tabulating unit; the portable ballot box is sealed to prevent insertion of any ballots; the register tapes in the vote tabulating unit are not generated; and the memory card of the vote tabulating unit is secured. 5.3 At the close of voting at the final advance voting opportunity the presiding election official shall: ensure that any remaining ballots in the portable ballot box are inserted into the vote tabulating unit; secure the vote tabulating unit so that no more ballots can be inserted; and deliver the vote tabulating unit together with the memory card and all other materials used in the election to the chief election officer at election headquarters. 6. SPECIAL VOTING OPPORTUMTY PROCEDURES 6.1 Unless the Chief Election Officer determines it is practical to use a vote tabulating unit, a portable ballot box as defined herein, shall be used for all special voting opportunities. The presiding election official appointed to attend at each special voting opportunity shall proceed in accordance with Sections 4.2, 4.3, 4.4 and 4.5 of this Bylaw so far as applicable, except that the voted ballots shall be deposited - - in•to-the-•por-table-ballotboxsu.pplied-.by-the.-.pr-esidin.g.eiectiori-officiaL.. - 6.2 The presiding election official at a special voting opportunity shall ensure that the portable ballot box is secured when not in use and at the close of voting at the final special voting opportunity, the presiding election official shall seal the portable ballot box and return it together with all other election materials to the custody of the chief election officer. 6.3 If a vote tabulating unit is in use at a special voting opportunity, the presiding election official appointed to attend the special voting opportunity shall follow the procedures outlined in Section 5 of this Bylaw as if it were an advance voting op- portunity. Page 6 7. PROCEDURES AFTER CLOSE OF VOTING ON GENERAL VOT- ING DAY 7.1 After the close of voting on general voting day at voting opportunities where a vote tabulating unit was used in the election, but excluding advance and special voting opportunities, (a) each presiding election official shall: ensure that any remaining ballots in the portable ballot box are inserted into the vote tabulating unit; secure the vote tabulating unit so that no more ballots can be inserted; generate three copies of the register tape from the vote tabulating unit; and deliver one copy of the register tape along with the vote tabulating unit to the chief election officer at election head- quarters; and (b) each alternate presiding election official shall: account for the unused, spoiled and voted ballots and place them, packaged and sealed separately, into the election mate- rials transfer box along with one copy of the register tape; complete the ballot account and place the duplicate copy in the election materials transfer box; seal the election materials transfer box; place the voting books, the original copy of the ballot ac- count, one copy of the register tape, completed registration cards (if applicable), keys and all completed administrative forms into the chief election officer portfolio; and transport all equipment and materials to election headquar- -ters. 7.2 At the close of voting on general voting day the chief election officer shall direct the presiding election official for the advance voting opportunity and any special voting opportunities where vote tabulating units were used, to proceed in accordance with Section 7.1 of this Bylaw. 7.3 At the close of voting on general voting day all portable ballot boxes used in the election will be opened under the direction of the chief election officer and all ballots shall be removed and inserted into a vote tabulating unit to be counted, after which the provisions of Sections 7.1, so far as applicable, shall apply. Page 7 8. RECOUNT PROCEDURE 8.1 If a recount is required it shall be conducted under the direction of the chief election officer using the automated vote counting system and generally in accordance with the following procedure: the memory cards of all vote tabulating units will be cleared; vote tabulating units will be designated for each voting place; all ballots will be removed from the sealed ballot boxes; and all ballots, except spoiled ballots, will be reinserted in the appropriate vote tabulating units under the supervision of the chief election officer. 9. GENERAL 9.1 Any enactment referred to herein is a reference to an enactment of British Columbia and regulations thereto, as amended, revised, consolidated or replaced from time to time. 9.2 If any part, section, sentence, clause, phrase or word of this Bylaw is for any rea- son held to be invalid by the decision of any court of competent jurisdiction, the in- valid portion shall be severed and the decision that it is invalid shall not affect the validity of the remainder which shall continue in full force and effect and be con- strued as if the Bylaw had been adopted without the invalid portion. READ A FIRST TIME the day of READ A SECOND TIME the day of READ A THIRD TIME the day of APPROVED by the Minister of Municipal Affairs the day of ADOPTED the day of , MAYOR ris •r4 C) ADAMSON, John C) C) ATKINS, Leah BELANGER, Mike C) C) CORRIGAN, Harold DONOVAN, Arthur C) FOSTER,Brew - SCHEDULE "A" MkIPLE 0GE AUTONA= VOTING tRCHDTES AUThORIZATION BY–LiW Np. 6046 - 2002 - - - - - — - - - - - - - - - - - - - - - - - - - - - - - - - - - THE CITY OFKELOWNA - SATURDAY, NOVEMBER 16,1996 - Three year term VOTE LIKETHiS-> S MAYOR Do Not Vote for more than ONE (1) SCHOOL TRUSTEE Do Not Vote for More Than FOUR (4) COUNCILLOR Do Not Vote for More Than EIGHT (8) g I I I p I C) ATCHESON, Laura C) BOSNIAK, Aliston C) CAMERON, Deborah C) COLCHESTER, Christopher C) DAVIDSON, Don• C) FRIESEN, Ken C) HUDSON,Henry C) HUGHES, HOward C) LINES StelIa C) MacLEAN, David C) ANDOVER, Lewis C) ARTHURS, Bill C) C) BAKER,Sam BUTLER, Jim C) C) C) CARLSON, Julie DONALDSON, Connie FRASER, Tim C) C) C) GALLOWAY, Mary HARRIS, Robert DUTKA, Marcel C) JOYCE, Ron C) KETCHINSON, Donald C) C) LINDSTROM, Jackie MORRISS, Sarah C) C) KELLEY,Red NORTON, Garth ft OLSON, 011ie PARKINSON, Dean C) PLUMMER, Christopher C) RICHTER, Lori C) SWANSON, Gordon C) TUPPERWARE, Delores C) UNGER, Joseph C) VOISIN, Roch C) WATER, Lily C) YORKSHIRE, Brent C) ZAMBONI, Wayne - — DO YOU BELIEVE THAT OGOPOGO REALLY EXISTS? C) Y E S C) NO = DEMONSTRATION BALLOT - - - - - - RECTO #10003 P11/1 6/96 4 - - p MAPLE RIDGE 2 tnI,c. 1 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6047 - 2002 A By-law to provide for the determination of various procedures for the conduct of local government elections and other voting. WHEREAS under the Local Government Act, Council may, by by-law, determine various procedures and requirements to be applied to the conduct of local government elections and other voting; AND WHEREAS, Council wishes to establish voting procedures and requirements under that authority; NOW THEREFORE, the Council of the District of Maple Ridge, in open meeting assembled, enacts as follows: 1. "Maple Ridge Election By-law No. 4958 - 1993" and amendments thereto and "Maple Ridge List of Registered Electors By-law No. 4955 - 1993" and amendments thereto are hereby repealed in their entirety. 2. CITATION This By-law may be cited for all purposes as "Maple Ridge General Local Government Election By- law No. 6047 - 2002". 3. USE OF PROVINCIAL LIST OF VOTERS AS THE REGISTER OF RESIDENT ELECTORS (a) In accordance with Section 59 of the Local Government Act for the purposes of all local elections and submissions to the electors under Part 3 and 4 of the Local Government Act, the most current available Provincial list of voters prepared under the Election Act, shall become the register of resident electors on the 52nd day prior to the general voting day for such elections and submissions to the electors. 4. ADDITIONAL ADVANC'E VOTING OPPORTUNITIES In addition to the required advance voting opportunity on the 10th day before general voting day, the 3rd -day before general voting day is also hereby established as -ad-vance voting opportunity for general local elections and other voting; Advance voting opportunities on the dates specified in subsection 4(a) shall be available between the hours of 8:00 a.m. and 8:00 p.m. at the Maple Ridge Municipal Hall, 11995 Haney Place. 5. SPECIAL VOTING OPPORTUNITIES (a) To give electors who may otherwise be unable to vote an opportunity to do so, the Council will provide a special voting opportunity as authorized under Section 99 of the Local Government Act by establishing the following place as a special voting place for the general local elections and other voting during the hours specified and for the electors specified. By-law No. 6047 - 2002 Page (2) (i) Ridge Meadows Hospital & Health Care Centre 11666 Laity Street, Maple Ridge, B.C. Between the hours of 2:00 p.m. and 5:00p.m. Only electors who are residents, patients or workers at this location May vote at this special voting opportunity. (b) The number of candidate representatives who may be present at a special voting opportunity is limited to one (1). 6. RESOLUTION OF TIE VOTE AFTER JUDICIAL RECOUNT (a) In the event of a tie vote after a judicial recount, the tie vote will be resolved by conducting a lot in accordance with Section 141 of the Local Government Act. READ a first time the day of READ a second time the day of READ a third time the day of RECONSIDERED AND ADOPTED the day of MAYOR CLERK CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: April 29, 2002 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: Smoking Bylaw No. 5495 - 1997 Purpose Maple Ridge Bylaw No. 5495 - 1997, a bylaw regulating where people may smoke, required all restaurants and liquor outlets to become 100% smoke free effective December 31, 2000. Council. directed staff to delay enforcement of the bylaw until such time that regulations of the Workers Compensation Board were enacted and approved by the Provincial government. Workers Compensation Board regulations have been amended to allow restaurants and liquor outlets to designate up to 45 % of the floorspace that is used by the public as a smoking area provided that the smoking area is in a room structurally separated from the non smoking area or in a safe outdoor location. Council direction on enforcement of Maple Ridge Bylaw No. 5495-1997 is requested. Recommendation: That Council direct staff to either: enforce Bylaw No. 5495 - 1997 relative to complaints received for restaurants and liquor outlets which do not comply with the 100% smoking prohibition; OR prepare amendments to Bylaw No. 5495 - 1997 which permit apercentage-of the seating area in liquor outlets andlor restaurants to be designated as a smoking area provided that the designated smoking area meets the requirements of the Workers Compensation Board. History/Background On May 13, 1997, Maple Ridge Council adopted Bylaw No. 5495 - 1997 to regulate where people may smoke. Smoking is prohibited in all public and commercial establishments with the exception of restaurants and liquor outlets which permitted 30% of the seating to be designated smoking and gaming facilities which permit 70% of the seating to be designated smoking. Both restaurants and liquor outlets were required to become 100% non-smoking effective December 31, 2000. -1- I4 After the adoption of the bylaw, the Simon Fraser Health Unit conducted an educational campaign advising restaurant and liquor outlets of the new regulations. An information package was produced and distributed to all establishments within the District by Provincial Health Inspectors. In April of 1998, the Workers Compensation Board enacted regulations addressing the exposure of employees to environmental tobacco smoke. The regulations prohibit smoking in the workplace or restrict smoking to designated areas structurally separated from other work or break areas. Restaurants, liquor outlets and gaming facilities were exempt from these regulations until January 1, 2000. A court challenge shortly after the January 1, 2000 implementation date for restaurants, liquor outlets and gaming facilities resulted in the dismissal of the regulation until appropriate public and stakeholder consultation was completed. New regulations have recently been adopted by the provincial government which allow restaurants and liquor outlets the ability to designate up to 45% of the floorspace occupied by the public as a designated smoking area provided they meet the regulations as set out in Part 4 of the Occupational Health and Safety Regulations Re: Environmental Tobacco Smoke Provisions (Appendix 1) and local bylaws do not prohibit smoking. Staff have contacted the municipalities listed below to determine their approach to the enforcement of smoking bylaws in their jurisdictions since the adoption of the Workers Compensation Board Regulations and offer the following information: Port Coquitlam: Bylaw calls for 100% prohibition and bylaw amendments are not contemplated. Will be enforcing with the assistance of Health officials. Coquitlam: Amended bylaw for liquor outlets to suggest no enforcement until W.C.B. regulations have been finalized. To date, no decision has been made on whether bylaw will be further amended to reflect new W.C.B. regulations. Pitt Meadows: Have had 100% prohibition since 1998 and recently have decided against amending bylaw and will enforce the 100% prohibition. Surrey: Have been enforcing 100% prohibition since January 2000. Port Moody: Bylaw calls for 100% prohibition and bylaw amendments are not contemplated. Will be enforcing with the assistance of Health officials. Staff are anticipating a number of complaints from the public now that W.C.B. regulations require these establishments to provide separate smoking rooms. Smoking rooms will not be approved by W.C.B. if local bylaws prohibit smoking. -2- Financial Implications It is difficult to estimate the amount of staff time required to enforce the bylaw. Staff time required will be totally dependent on the number of complaints received. Intergovernmental Implications The Simon Fraser Health Unit was the lead agency in preparing recommendations which were incorporated into our existing bylaw. They were also the agency which prepared the educational literature for local operators of restaurants, liquor outlets and gaming facilities. It was understood that Provincial Health Officers would assist with the enforcement of the bylaw and in fact did do so during the initial year of the bylaw adopted in 1997. In recent discussions with our local Health Unit they have confirmed that they will continue to assist with the enforcement of the bylaw. Workers Compensation Board staff have indicated that upon receipt of complaints they will enforce all regulations contained within the Occupational Health and Safety Regulations in terms of employees exposure to tobacco. Conclusion: Council direction is requested in terms of the enforcement or amendment of the Bylaw. T2-2 / 7/•• _/4 ,'-;(;--• Prepared by: Brock McDonald Director of Business Licenses, Permits and Bylaws Frank Quinn Acting Chief Administrative Officer I... -. AMENDED PART .4 OF THE OcC'UPA TIONAL HEAL TH AND SAFETY REGULA TION RE: ENVIRONMENTAL TOBA CCO SMOKE PRO VISIONS Effective Date: May 1, 2002 Controlling 4.81 The employer must control the exposure of workers at any workplace to exposure environmental tobacco smoke by prohibiting smoking in the workplace, or restricting smoking to designated smoking areas or by other equally effective means. Designated 4.82 (1) A designated smoking area provided under section 4.81(b) must be clearly areas identified to the workforce by signs or other effective means and be a safe outdoor location, or room structurally separated from other work or break areas. (2) If necessary to prevent tobacco smoke from entering a workplace, the designated smoking room must be provided with a separate, non- recirculating exhaust ventilation system which: meets the requirements for a smoking lounge specified in ASHRAE Standard 62-1989, Ventilation for Acceptable Indoor Air Quality or other standard acceptable to the board, is designed in accordance with expected occupancy rates, maintains adequate air flows from non-smoking to smoking areas, and discharges directly to the outdoors. (3) An employer must ensure that a worker does not work in an indoor area where smoking is permitted except if the worker must enter the indoor area to respond to an emergency endangering life, health or property, the worker must enter the indoor area to investigate for illegal activity, the workplace is a public entertainment facility, as defined in section 4.83 (1), that conforms to the requirements of section 4.83 and the entry conforms with section 4.83 (8), or the tobacco smoke has been effectively removed. • Public 4.83 (1) In this section: entertainment "public entertainment facility" includes a bar, bingo hail, bowling alley, facilities cocktail lounge, restaurant, gambling casino, nightclub or pub; "CFM/person". means cubic feet per minute per person. (2) In a public entertainment facility, areas that are used by the public are exempt from the requirements of section 4.81 if the employer provides a separate place for smoking in accordance with the requirements of this section. (3) A separate place for smoking provided under subsection (2) must: (a) for a public entertainment facility other than a bingo hall, not have a floor space that exceeds 45% of the total floor area that is used by the public, (b) for a bingo hail, not have a floor space that exceeds 65% of the total floor area that is used by the public, (c) for a public entertainment facility licensed for the service of liquor, not have a floor space that exceeds 45% of the total floor area licensed for the service of liquor, not have more than 2 indoor areas in the one facility, and have each indoor area not exceed 80 square metres in size, (d) be clearly identified by signs or other effective means, and (e) be a safe outdoor location or a designated room structuraily separated from other areas. (4) A designated room under subsection (3) must be ventilated by a non-recirculating exhaust ventilation system, an air cleaning system, or a combination of a non-recirculating exhaust ventilation system and an air cleaning system that meets the following requirements: the flow of air is from non-smoking areas to the designated room; the air flows in the designated room at a minimum ventilation rate of 35 CFM/person; the air only discharges in a manner that does not recirculate or transfer it from a designated room to non-smoking areas. (5) If an air cleaning system is used for the purposes of this section, the employer must ensure that the air cleaning system, at a minimum, meets a standard of 95% operating efficiency at 0.3 micro metre particle size. (6) For the purposes of this section, a non-recirculating exhaust ventilation system or an air cleaning system must have an inspection and maintenance record that complies with the requirements of this Regulation. (7) A workstation must not be located in a designated room to which this section applies. (8) For the purposes of this section, no worker must be required to enter a designated room unless section 4.82 (3) (a) or (b) applies or the entries are on an intermittent basis to perform the worker's functions, for the worker's work period in a 24 hour day, the total of all times that worker spends in the designated room to perform the worker's functions do not exceed 20% of that work period, and - the employer allows the worker to choose never, except as required under section 4.82 (3) (a) or (b), to enter the designated room to perform the worker's functions, or for the worker's work period in a 24 hour day, to enter the designated room to perform the worker's functions for a total of all times spent there that is less than 20% of that work period. (9) For a public entertainment facility licensed for the service of liquor, the employer must ensure that the indoor area is adequately inspected to monitor compliance with the Liquor Control and Licensing Act and regulations under that Act. - (10) An employer must not take discriminatory action as defined in section 150 of Part 3 of the Workers Compensation Act aainst a worker who chooses under subsection (8) (c) never to enter a designated room to perform the worker's functions, or for the worker's work period in a 24 hour day, to enter a designated room to perform the worker's functions for a total of all times spent there that is less than 20% of that work period. (11) This section applies despite any other section of this Regulation. ( ETS GUIDELINES: Condensed for the Hospitality Sector Public Entertainment Facility Public entertainment facilities include bars, bingo halls, bowling alleys, -. cocktail lounges, restaurants, gambling casinos, nightclubs and pubs. In these facilities the areas that are used by the public are exempt from the requirements of section 4.81 if the employer provides a separate place - for smoking in accordance with the requirements of. section 4.83(2). Section 4.81 prescribes .- . ......... that worker exposure to ETS must be controlled either by prohibiting smoking in a workplace, restricting smoking to a designated area, or by other equally effective means. However, section 4.82(3) does allow a worker to enter or work in an indoor smoking area under the following conditions: in an emergency, to investigate an illegal activity, upon effective removal of tobacco smoke, or when the workplace is a public entertainment facility. In the case of a public entertainment facility, the facility must conform to the requirements of 4.83 and the entry requirements for the worker must conform to section4.83(8). See OHS Guideline 4.83(8) for further information. Work areas not used by the public must meet the requirements of section 4.81. Examples of non-public areas are provided by OHS Guideline G4.83(3). Separate place of smoking A "separate place of smoking" includes both a safe outdoor location and a designated room structurally separated from ther areas. The "total floor area" of a "separate place for smoking" must not exceed the percentages of the total floor ( a specified in section 4.83(3). In a non-licensed facility the "total floor area" refers to the total "entertainment" floor area that is used by the public. In a licensed facility or establishment, "total floor area" specifically refers to the total floor area that is licensed for the service and consumption of liquor. Refer to OHS Guideline 4.83(3) for more detail. Ventilation of a Designated Room A designated room under subsection (3) must be ventilated by. - a non-recirculating exhaust ventilation system, an air cleaning system, or a combination of a non-recirculating exhaust ventilation system and an air cleaning system that meets the following requirements: the flow of air is from non-smoking areas to the designated room; the air flows in the designated room at a minimum ventilation rate of 35 CFM/person; the air only discharges in a manner that does not recirculate or transfer it from a designated room to non-smoking areas." At this time, the Board is not aware of an air cleaning system that is capable of, on its own, meeting all three requirements (d) to (f). Primarily, it is the non-recirculating exhaust portion of the ventilation system that can satisfy all of these conditions. Prior to installation of a ventilation system as required by this section, it is advisable that the owner ensure the supplier/installer has a thorough knowledge of HVAC systems and engineering principles. The minimum of 35 (CFM) per person of tempered replacement air to balance air exhausted by the ventilation system may be provided directly into the designated room by a forced air supply and/or drawn in through a passive air transfer vent from a non-smoking area. ETS-i :O(TIO Oz'Oan 1 o12 W& 3.5 CFM/person will not remove all of the ETS from the designated smoking room. To contain the ETS, section 4.83 (4)(d' - (. Thires that the flow of air is from non-smoking areas to the designated room and 4.83(4)(f) requires that air does not nsfer from a designated room to non-smoking areas. A minimum air flow of 70 feet per minute (FPM) into the designated room will satisfy these requirements. Depending on the total area of openings between the non-smoking and designated room, a larger fan may be required (that is, greater than 35 CFM/person) to provide 70 FPM. See OHS Guideline 4.83(4) and the WCB information sheet entitled Ventilation of Indoor Smoking Areas which describes how to ventilate a smoking room with an example of a layout and guidance on calculating the CFM required. Air Cleaning System If an air cleaning system is used for the purposes of this section, the employer must ensure that the air cleaning system, at a minimum, meets a standard of 95% operating efficiency at 0.3 micrometre (pm) particle size. The type of air cleaning system described by this section is a mechanical filter. It is advisable that the employer ensure the air cleaner system was evaluated; tested and verified by the manufacturer to meet the performance criteria. Ventilation System Inspection and Maintenance Record A non-recirculating ventilation system, air cleaning system or combination of the two systems, that services a designated smoking room in a public entertainment facility must be inspected, maintained and a record of maintenance kept in accordance with the requirements of the OH&S Regulation. This record must be immediately available to the equipment operator and to any other person involved with inspection and maintenance of the equipment. The record must provide details on activities related to inspections, maintenance, repairs, and any modifications of an exhaust ventilation and air cleaning system. See OHS Guideline 4.83(6) for specific maintenance and record keeping requirements. Workstation A workstation must not be located in a designated room: The term "workstation" refers to a fixed location such as a desk worktable utilized by a worker or group of workers to perform specific tasks. A workstation in a public entertainment (' ..ility includes such examples as the bartending area, food or beverage preparation area, waiting station, cash register '. atation, computer terminal or bingo calling station. Work Period and Intermittent Entry A worker may enter a designated room if the entries are on an intermittent basis to perform the worker's functions, and for the worker's work period in a 24 hour day, the total of all times that worker spends in the designated room to perform the worker's functions do not exceed 20% of that work period, and - the employer allows the worker to choose never, except as required under section 4.82 (3) (a) or (b), to enter the designated room to perform the worker's functions, or for the worker's work period in a 24 hour day, to enter the designated room to perform the worker's functions for a total of all times spent there that is less than 20% of that work period. The work period refers to the period of time that the activities of the worker are under the control of the employer. Typically this means a work shift, excluding unpaid breaks. This section does not prevent a worker from entering a designated smoking room outside of the work period, which may include unpaid breaks. The 20% allocation applies to any number of shifts in a 24-hour day. "Intermittent entry" refers to non-continuous, episodic entry into the designated room by workers to perform work functions in the presence of ETS. For example, a. worker may enter a designated smoking room to provide table service for patrons or to clean tables. See OHS Guideline 4.83(8) for more information. Further information, including the guidelines referred to here, is available by contacting the Prevention Division by telephone at (604) 276-3100 or from the Board's website at www.worksafebc.com ETS-1 . 02/03/11 2 of 2 MA 0 Ventilation of Indoor Smoking Areas for Public Entertainment Facilities Note: Proper interpretation of this information reqUires the reader to have thorough knowledge of heating, ventilation, and air conditioning (HVAC) systems, and related engineering principles. Ventilation of a designated smoking area (DSA) should limit the build-up of environmental tobacco smoke (ETS) in the room and prevent the transfer of ETS to non-smoking areas. To achieve this, you first need to know the maximum number of people permitted in the smoking room and the area of all openings from non-smoking areas to the smoking room. A minimum ventilation rate of 35 cubic feet per minute (cfm) per person is required for a smoking room. To prevent the transfer of smoke there must be a sufficient flow of air from the non-smoking area into the smoking room. An airflow of at least 70 feet per minute (fpm) will satisfy this requirement. This is equivalent to 70 cfm per square foot (cfmlsq.ft.) of openings between the two areas. The total exhaust ventilation rate for the smoking room would be the greater of 35 Cf rn/person or 70 cfm/sq.ft. of openings. The smoking room must have a separate non-recirculating exhaust ventilation system. Tempered replacement air must be provided to balance exhaust from the smoking room. Replacement air may be provided by a forced supply and/or passive transfer vent from non-smoking areas. The Regulation contemplates the use of an air cleaning system. However, the Board is not aware of a system that can by itself meet the Regulation's air flow and exhaust requirements. An air cleaning system may be used to remove some tobacco smoke components, but filtered air must not be recirculated to non-smoking areas. A worker cannot spend more than 20% of their work period in a smoking room during a 24-hour day. The room must be cleared of smoke before a worker may spend more time in the DSA. Four air changes, after smoking has stopped, are needed for smoke to be exhausted from a DSA. In accordance with WCB policy, the WCB does not approve ventilation systems. The WCB Regulation and related ASH RAE standards require the ventilation system to be properly designed, operated and maintained. The pertormance of a ventilation system will be evaluated by the WCB based on the design, construction and operation when it is in actual use. Note: the ventilation system must meet all other applicable building codes and municipal requirements. An example of a layout and ventilation options for a smoking room is shown on page 2. WORKERS ETS-2 . - - 0 WWS' f -•.:"o' 02'03:i 2 1 of 2 (71.; Designated Smoking Room Ventilation (An Example) Section 4.83 of the WCB Occupational Health & Safety Regulation allows for a designated smoking room. The room must have a separate,non-recirculating exhaust ventilation system that maintains adequate airflow from non-smoking to smoking areas. This diagram shows one example of a designated smoking room and illustrates some features of such a system. Arrange the ventilation system to exhaust either a or b below, whichever is greater: 35 cfm per occupant or, 70 cf m/sq.ft. of openings. The performance of any ventilation solution will be evaluated based on the design, construction and operation of the system in actual use. - Bar Window 48"xl 8",420 cfm The diagram shows an example of a designated smoking room. In this example the smoking room holds 30 people, and there are 3 openings as shown. The minimum exhaust ventilation from the smoking room would be the greater of: 30 people © 35 cfm each = 1050 cfm Total for the openings; Door. (18 sq.ft.) 1260 cfm - Bar window (6 sq.ft.) 420 cfm Transfer grill (4 sg.ft.) 280 cfm Total 1960 cfm In this example (b) is greater than (a), so a 1960 cfm exhaust fan would ensure compliance with section 4.83 (4)(d)(e)&(f) of the Regulation. Note that an equivalent amount of air must be supplied to the smoking room. Dividing Wall e.g. glass windows Smoking Non-Smoking Area Room Supply tempered air to replace the exhaust. Air transfer grill 2' x 2', 280 cfm Door 2'8" x 6'9",1 260 cfm Notes: An air cleaning system may be used but it will not reduce the exhaust ventilation required. An air cleaning system must have a minimum 95% operating efficiency at 0.3 micrometre particle size. The smoking room must be under negative pressure (i.e. air supply slightly less than exhaust). A flow velocity of 70 ftlminute through openings will satisfy the requirement that air does not transfer from a designated smoking room to a non-smoking area. A forced air supply and/or an air transfer grill may be used to supply air to the smoking room. The transfer grill should be sized to provide an air velocity within the range of 70 to 300 ft/minute. After smoking has stopped, four (4) air changes are needed for smoke to clear from the smoking room. Example: A 420 sq.ft. smoking room with a 10 ft. ceiling. The time for 4 air changes equals, room volume 4200 cu.ft. / 1960 cfm = 2.14 minutes x 4 = 9 minutes. This guideline is for professional use. Proper interpretation will require thereader to have a thorough krrowldotHVACsystems nd ñiññng pr ñTi .SöliJtibiis are site specific and may vary significantly from this example. ETS-2 . 02/03/11 2 of 2 11 Ti IWorkingIIin anIS1I1 [.I.1 I ill] II1I! Area A worker may work in an outdoor smoking area if'the - natural airflow is minimally obstructed and will prevent the accumulation of environmental tobacco smoke (ETS). The outdoor area should be arranged or located in such a way that smoke from the outdoor area cannot enter any indoor work or non-smoking break areas. To prevent the migration of ETS back into the building, the layout should be planned so the tables or areas where ETS is being generated are located as far as practicable from doors, windows and other openings into indoor work areas. What constitutes an "outdoor location" such that workers may work in the area while smoking is occurring? Typically, this may be a ground surface, floor or deck area, and may be covered by a roof or awning. Any structure, including a temporary structure such as a tent that significantly obstructs the movement of air may bring the area within the meaning of an indoor workplace. For example, an area that is obstructed on more than 2 sides by the presence of walls, fences or other adjacent structures or objects may be deemed to be indoors for the purpose of section 4.82 and 4.83 of the OHS Regulation. Walls less than 107 centimetres [42 inches] high, or chain link fencing or similar open structures that minimally obstruct airflow will normally not be considered as a windbreak. While the above information describes a typical configuration for an outdoor area, an employer may choose another design that minimally obstructs natural airflow and does not allow the accumulation of ETS. For example, a freestanding, gazebo-type structure, with a roof and a low-height wall that surrounds all sides of the seating area, may be acceptable. A very narrow "bus shelter-type" of structure with wind breaks on 3 sides, but with large openings at top and bottom on all sides, may also be effective at preventing the accumulation of ETS. When an employer chooses to provide an outdoor designated smoking area which will be occupied by workers during smoking activity, the employer should ensure that the design is such that even in the worst case scenario, for example,.on a very calm day, ETS will not accumulate in the area. While the WCB may provide, upon request, some assistance in reviewing plans prior to construction, the WCB does not approve plans. The responsibility to ensure that ETS does not accumulate in the area rests with the employer. When the WCB receives a complaint regarding the lack of sufficient air movement in a "outdoor" area, the employer should be able to demonstrate the appropriateness of the design chosen. The employer may do this by providing air velocity measurements, over an extended period of time, to demonstrate the effectiveness of the design in all weather conditions. WORKERS 7 •CCOMPENSAT1ON - .... . C'. .. - BOARD 02103/1 1 1 of 1 ETS-3 wwwworIc.com - G.",Cleaning Systems and Local Exhaust Ventilation in Public Entertainment Facilities Air Cleaning Systems Air cleaning systems are contemplated by the Regulation. However, the Regulation contains specific requirements if they are being considered. An air cleaning system must meet a minimum standard of 95% operating efficiency at 0.3 micrometer particle size. The air cleaning system must remove 95% of the particles that are 0.3 micrometers or larger. The Regulation also requires that an air cleaning system be tested by the manufacturer to ensure it can consistently remove 95% of the 0.3 micrometer (and larger) particles. The air cleaner should be tested following ASHRAE Standard 52.2-1 999 Method of Testing General Ventilation Air Cleaning Devices for Removal Efficiency by Particle Size. At this tirrce the Board is not aware of an air cleaning system that is able, on its own, to meet all of the tests the regulation requires. These are: 'The flow of air must be from the non-smoking areas to the designated room. The air flows in the designated room at a minimum ventilation rate of 35 CFM per persOn. The air must only discharge in a manner that prevents re-circulation or transfer from a designated room into the non-smoking area If an air cleaning system is being considered, the employer is advised to make sure that documentation is provided to verify that their system has met these performance requirements, as well as the operating efficiency requirements. Where there are concerns regarding the ability of an air cleaning system to meet the regulatory tests, the Board can provide advice through its Engineering Section. Air Cleaning System Maintenance Air cleaners require routine maintenance to keep them performing as intended. Contaminants build up on the filters and eventually the filters must be cleaned' or replaced. An air cleaner must be installed, operated and rñaintained following manufacturers instructions. An inspection and maintenance record for the air cleaner must be kept on site as per Section 4.9 of the WCB Occupational Health & Safety Regulation. These records should demonstrate compliance with the inspection and maintenance requirements in Section 4.78 of the Regulation, including provisions for: • Regular inspection of air cleaning systems, • Correction of deficiencies found during those inspections, and • An effective preventative maintenance program to'maintain the minimumperforrnance requirements • ' •______ • • '- WORKERS - ETS .--1 - r •. - ..-. ' • , • • i 1 of 2 C Local Exhaust Ventilation (LEV) Local exhaust ventilation systems capture ETS at or near the source before it spreads through the room. These systems require low airflow resulting in low operating costs compared to high flow rate general exhaust systems. The viability of the use of this option to meet the requirements of the Regulation, depends on the co- operation of smokers to keep burning cigarettes and exhaled smoke within the capture zone of the LEV system. Examples of LEV systems include wall vents beside the table, an exhaust hood over the smoker or ventilated ashtrays. ETS-4 02/03/11 2 of 2 (T. (EQUENTLY ASKED QUESTIONS REGARDING ENVIRONMENTAL TOBACCO SMOKE in the HOSPITALITY INDUSTRY What authority does the Workers' Compensation Board (WCB) have to enforce health and safety regulations to manage workers' exposure to environmental tobacco smoke (ETS)? The WCB is a regulatory agency that administers the Workers Compensation Act, which is an act of the BC Legislature. Under the Act, .-• the Board has the authority to make and enforce regulations to protect workers from known workplace hazards such as ETS and to ensure that the workplace parties comply. What has occurred since the March 2001 WCB ETS announcement that new amendments would become effective September 10, 2001? On January 16", 2002, the provincial government announced revised health and safety regulations to manage workers' exposure to ETS in BC's hospitality industry. This announcement followed a decision by the Minister of Skills Development and Labour to delay implementation pending further consultation and review. What does the Occupational Health and Safety Regulation require for controlling environmental tobacco smoke in hospitality establishments as of May 1,2002? The Regulation requires employers in public entertainment facilities to control workers' exposure to environmental tobacco smoke through one of the following options: • Prohibiting smoking at the worksite, • Restricting smoking to a designated smoking area such as a safe outdoor location, or a designated smoking room (DSP) that is structurally separate from other areas: Under the revised Regulation, workers in the hospitality industry have the right to choose whether to enter a designated smoking room and may not be discriminated against f or choosing not to enter a designated smoking room. Where workers do choose to enter the designated smoking room, the Regulation requires there be only intermittent exposure - not to exceed 20% of their work period. What options are available for an employer who chooses to allow smoking at the workplace? There are a number of ways hospitality employers can comply with the ETS requirements to manage workers' exposure. Smoking can occur in: - • A separately ventilated, structurally separated room which workers may choose to enter for a period of time not to exceed 20% of their work period. Entry must be intermittent. • Patios or outdoor areas that have free movement of air. This usually means an area with a floor, a roof, and obstructions on no more than two sides. Adjacent buildings and objects must be taken into consideration. Smoke should not enter the indoor work area. Employers are responsible for demonstrating that ETS does not accumulate. Compliance options developed by employers in the hospitality industry must also comply with the Liquor Control Act of B.C. and applicable municipal bylaws. If a worker chooses not to enter a designated smoking room, are there exceptions? Workers may be required to enter under restricted circumstances such as when the smoke has been effectively removed, in an emergency, or to investigate for illegal activity. .- '•%. WORKERS : COMPENSATION - ETS-5 . : . ..ø BOARD 02/03/12 1 of 2 www.wcwksakbc.co,,, CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5495-1997 A by-law to regulate places where people may smoke WHEREAS section 692 of the Municipal Act authorizes municipal Councils to regulate persons, their premises and their activities, to further the care, protection, promotion and preservation of the health of the inhabitants of the municipality; AND WHEREAS Council has been advised that second hand tobacco smoke (exhaled smoke and the smoke from cigarettes, cigars and pipes) is a health hazard or discomfort to many inhabitants of the District of Maple Ridge; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge in open meeting assembled, ENACTS AS FOLLOWS: This By-law shall be cited for all purposes as "Maple Ridge Smoking Regulation By-law No. 5495-1997". DEFINITIONS For the purpose of this by-law, unless the context otherwise requires: "building area" means a structure wholly or partly enclosed by a roof and used for the shelter or accommodation of a person, but does not include foyers, stairways, washrooms, cloakrooms, food preparation areas and food storage areas; "Council" means the Municipal Council of the Corporation of the District of Maple Ridge; "comrnerctal estabiishment" meansanypiace or premises where goods or services are displayed, offered for sale or rental, or sold or rented by retail or wholesale including but not limited to restaurants, liquor outlets and gaming facilities, but does not include a place where the only trade or business carried on is the custom- blending of .tobaccos or the sale of tobacco, pipes, cigars or smoker's sundries; "common public area" means an area in a building or multiple residential dwelling generally available for common use by the occupants, including but not limited to hallways, foyers, stairways, elevators, escalators, washrooms, laundry rooms and amenity areas; "District" means the Corporation of the District of Maple Ridge; By-law No. 5495-1997 Page 2 "gaming facility" means a facility registered with the B.C. Gaming Commission including but not limited to bingo halls and casinos; "health carefacility" means any facility where medical or health services are being provided to individuals on a professional basis including, without restricting the generality of the foregoing, community care facilities, extended care facilities, mental health facilities, dental offices, medical offices, chiropractic offices, optometrists offices and any counseling centres or offices; "letter height" means the actual height of the letter regardless of whether it is a capital or lower case letter; "liquor outlet" means a commercial establishment which is licensed under the Liquor Control and Licensing Act including but not limited to lounges, pubs, neighborhood pubs, cabarets but not including restaurants; "mall" means any public area which is totally enclosed and to which commercial establishments have access; "Medical Health Officer" is the Medical Health Officer, appointed for the District under the Health Act; "place of employment" means any enclosed indoor place of work other than a private home which also serves as a place of work, or a workplace occupied solely by an independent contractor or only by the partners to a partnership, and includes any part of a commercial establishment used exclusively by the employees of such premises. "place of public assembly" means any building or structure or portion thereof used for the gathering together of persons for the purpose of education, worship, entertainment, recreation, business or amusement; "post" means the act of keeping continuously on display; "proprietor" means the person who owns, controls, governs or directs the activity carried on within a building, place or premises referred to in the by-law and includes the person actually in charge thereof; "owner" includes the registered owner or purchaser under an agreement for sale, mortgagee in possession, agent, tenant, and any person in charge or control of a building, premises, land vehicle, machine, boat, conveyance or chattel; "reception- area'mesthe puIrcspe used by an office or establishment föi the receiving or greeting of customers, clients, or other persons dealing with - such office or establishment; By-law No. 5495-1997 Page 3 "restaurant" means a food service establishment in which prepared food is served to the public in exchange for money or services, or any place to which the public have access for the purpose of purchasing food for human consumption on or off the premises, including a food court in a mall, but does not include a liquor outlet; "service line" means an indoor line of two or more persons awaiting services of any kind, regardless of whether or not such services involve the exchange of money, including but not limited to, sales, provision of information, transactions or advice and transfer of money or goods; "service counter" means the counter and an area of three (3) metres continuous to the counter; "smoke" or "smoking" means the inhaling, exhaling, burning or carrying of a lighted cigarette, cigar, pipe or other lighted smoking equipment burning tobacco or any other weed or substance, but does not include smoking by actors as part of a stage or theatrical performance; "smoking room" means a designated room in which smoking is permitted and that conforms to the specifications in section 14 herein. Smoking Restrictions 3. No person may smoke in any common public area; in a taxi cab, limousine or vehicle for hire without the consent of all passengers and the driver; in a public transportation facility or vehicle, including but not limited to a school bus, a public bus, the "West Coast Express", a transit shelter or waiting room relating to any form of transportation. in any part of a commercial establishment except as otherwise permitted in this by-law; in any place of employment; in any place of public assembly except as otherwise permitte&in this by-law; inamall; in any hotel or motel rooms designated as non-smoking; in any District owned or operated buildings or vehicles except as otherwise set out in Appendix A of this by-law; U) in any health care facility except as otherwise permitted in this by-law; (k) in any service line; (1) at any service counter. 4. No proprietor of a place or operator of a vehicle as set out in section 3 herein may permit a person to smoke in their establishment or vehicle contrary to the provisions of this by-law. By-law No. 5495-1997 Page 4 Occupancy to areas where smoking is permitted is restricted to persons 19 years of age or older. Non-smokin2 Area Restaurants and Liquor Outlets Notwithstanding sections 3 and 4 above, a proprietor of a restaurant or liquor outlet must designate a building area within the premises containing not less than 70% of the total seating capacity as a designated non-smoking area and must not permit smoking in this area. 6.1 Effective December 31, 2000, a proprietor of a restaurant or liquor outlet must remove all delineation between smoking and non-smoking areas and the entire restaurant or liquor outlet must be 100% non-smoking. The smoking area permitted under section 6 above must form a contiguous unit separate from the non-smoking area. It must be so designed and located so that non-smoking customers do not haveto pass through it to enter or leave the premises or to gain access to the washrooms or cashiers. The smoking area must be designated, located and maintained so that impact of tobacco smoke on patrons in adjacent areas where smoking is not permitted is minimized by means of ventilation, air cleaning, physical separation or other effective means and the smoking area has its limits clearly identified by signs which comply with sections 13 through to 22 herein. Non-Smokin2 Area - GaminQ Facilities Notwithstanding sections 3 and 4 above, a proprietor of a gaming facility must designate a building area within the premises containing not less than 30% of the total seating capacity as a designated non-smoking area and must not permit smoking in this area. The smoking area permitted under this section must form a contiguous unit separate from the non-smoking area. It must be so designed and located so that non-smoking customers do not have to pass through it to enter or leave the premises or to gain access to the washrooms or cashiers. The smoking area must be designated, located and maintained so that impact of tobacco smoke on patrons in adjacent areas where smoking is not permitted is minimized by means of ventilation, air cleaning, physical separation or other effective means and the smoking area has its limits clearly identified by signs which comply with sections 13 through to 22 herein. Smoking Room Notwithstanding section 3 herein or any other sections of this by-law, employees may smoke in a designated smoking room which conforms to the specifications contained in section 11 below in commercial establishments, places of public assembly and health carefadilities. By-law No. 5495-1997 Page 5 11. Where smoking is permitted in a smoking room pursuant to this by-law, the smoking room must be: no larger than ten percent (10%) of the floor area of the portion of the building, structure, place or area that is generally open to and actively used by the public but not including foyers, stairways, washrooms and cloakrooms, or five (5) square metres, whichever is the smaller; physically separated from the rest of the premises and sealed with four (4) walls, a ceiling and a tight-fitting door; separately heated, cooled and ventilated from the rest of the establishment; exhausted to the outside so as to provide a negative pressure within the room; equipped so that its only use is to permit persons to smoke; (t) identified by means of a sign in proximity to the front entrance indicating "WARNING; EXPOSURE TO TOBACCO SMOKE INCREASES HEALTH RISKS INCLUDING CANCER - SMOKING IS PERMflTED IN SMOKING ROOMS ONLY. Medical Health Officer" 12. A proprietor of premises who has established a smoking room must ensure that smoking by employees is restricted to the smoking area, and no employee of the premises is required to enter the area while it is occupied by smokers. Signs 13. Where an establishment is exempted from a total prohibition on smoking, the proprietor must post a sign, in proximity to the front entrance, indicating "WARNING; SMOKING IS PERM1TI'ED IN THIS ESTABLISHMENT - EXPOSURE TO TOBACCO SMOKE INCREASES HEALTH RISKS INCLUDING CANCER" and the words "Medical Health Officer" at the bottom right hand corner of the sign. 14. Where smoking is prohibited by this by-law a proprietor of any building, - indicating "NO SMOKING IN THIS BUILDING' and the words "MAXIMUM FINE $2,000". 15. All signs required pursuant to sections 13 and 14 must conform to the following conditions and specifications: (a) in every area where a smoking area has been designated under this by-law, the proprietor must post a sufficient number of signs, as prescribed in section 13 prominently displayed so as to be clearly visible from all points which smoking applies; and By-law No. 5495-1997 Page 6 (b) in every area where smoking is not permitted under this by-law, the proprietor must post a sufficient number of signs, as prescribed in section 14 prominently displayed so as to be clearly visible from all points to which no smoking applies. 16. Required signs must: where smoking is not permitted, carry the text "NO SMOKING" in capital or lower case letters or a combination thereof; where smoking is permitted, carry the text "SMOKING IN THIS AREA ONLY" in capital or lower case letters or a combination thereof; consist of two contrasting colours, or if the lettering is to be applied directly to a surface or to be mounted on a clear panel, the lettering must contrast the background colour; contain lettering the size of which must be not less than the following height based upon the maximum viewing distance in direct line of sight for; Viewing Distance Letter Height 3 metres or less 1.25 centimetres 6.1 metres or less 5.1 centimetres 12.2 metres or less 7.6 centimetres 24.4 metres or less 10.2 centimetres 48.8 metres or less 15.2 centimetres exceeding 48.8 metres 20.3 centimetres Required signs must include in the text at the bottom of each sign, the wording "Maple Ridge Smoking Regulation By-law No. 5495-1997" in letters not less than .65 centimetres in height for signs with letter size of .65 centimetres and not less than one-quarter (1/4) the height of the letter on all other sizes of letters. Notwithstanding the provisions in sections 16 through to 19, the following graphic symbol may be used to indicate "no smoking" areas: By-law No. 5495-1997 Page 7 and the following graphic symbol may be used to indicate "smoking" areas: Each symbol in section 18 must include the text "Maple Ridge Smoking Regulation By-law No. 5495-1997" in letters and figures at least five percent (5%) of the diameter of the circle and introductory stroke in red with a cigarette, letters and figures in black. With respect to the graphic symbols, the diameter of the circle referred to in section 18 must be not less than the number of centimeters prescribed below, based upon the maximum viewing distance and direct line of sight as follows: Viewing Distance Diameter Size 3 metres or less 10.2 centimetres 6.1 metres or less 15.2 centimetres 12.2 metres or less 20.3 centimetres 24.4 metres or less 30.6 centimetres 48.8 metres or less 40.6 centimetres exceeding 48.8 metres 61.0 centimetres Notwithstanding that the symbol in section 18 is a cigarette, it is deemed to include a lighted cigar, cigarette, pipe or other lighted smoking equipment. No person may remove, alter, conceal, deface or destroy any sign posted pursuant to this by-law. Vending Machines No proprietor or owner may allow a cigarette vending machine to be located in any commercial establishment. Exceptions This by-law does not regulate smoking in a private home. By-law No. 5495-1997 Page 8 Severability In the event there is a conflict between this by-law and the provisions of any other Federal or Provincial act or regulation, any other by-law that is applicable to the District, the more restrictive act, regulation or by-law must prevail as may be specifically applicable to the intended purpose. If any section, subsection or clause of this by-law is held invalid by a court of competent jurisdiction, the invalid portion shall be severed and the remainder of this by-law shall be deemed to have been adopted without the invalid and severed section, subsection or clause. Repeal Maple Ridge Smoking Regulation By-law No. 4703-1992 is hereby repealed in its entirety. Offences Any proprietor who contravenes or violates any of the provisions of this by-law or who suffers or permits any act or things to be done in contravention or in violation of any of the provisions of this by-law or who neglects to do or refrains from doing anything required to be done by any of the provisions of this by-law commits an offence and, upon summary conviction therefore, shall be liable to a fine of not less than $100.00 and not more than the maximum fine provided by the Offence Act, R.S.B.C. 1979, Chp. 305 and, where the offence is a continuing one, each day that the offence is continued shall constitute a separate offence. READ a FIRST TIME on the 8th day of April, 1997. READ a SECOND TIME on the 8th day of April, 1997. READ a THIRD TIME on the 8th day of April, 1997. RECEIVED APPROVAL OF THE MINISTER OF HEALTH on the 21st day of April, 1997. RECONSIDERED AND ADOPTED the 13th day of Wy, 1997. 5Ao CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: April 26, 2002 and Members of Council FILE NO: E01-008-040 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Local Improvement Program - Policy and Practices Document Purpose: This report presents a reconmiended Local Improvement Policy and Practices document. The document provides consistent application of Local Improvement programs and recommends that a strategic use of Local Improvement mechanisms can be of benefit to the District and residents. Without a policy, residents do not have clear options or processes to accelerate projects that benefit their neighbourhood. Recommendation(s): That the document titled Local ImprovementlSpecified Area Policy and Practices as attached to the staff report Local Improvement Program - Policy and Practices dated April 26 be adopted. Background: The Local Government Act, under sections 623 and 646, describes two mechanisms through which projects or services may be delivered in addition to general taxation or utility charges/fees. These similar mechanisms are called Local Improvements and Specified Areas. Local Improvements and Specified Areas are very similar with subtle differences. In general, Local Improvements are used to implement physical projects, such water mains, dikes and sidewalks, while Specified Areas are used to deliver services such as landscape maintenance. These mechanisms can be proposed by Council ("Council Initiated") or by request of new property owners ("petition"). Many municipalities use Local Improvements/Specified Area programs to provide projects or services for which ordinary taxation does not provide. Some municipalities such as Burnaby, Richmond, West Vancouver and Coquitlam regularly use these mechanisms for programs, and have adopted policies through which these programs are administered and managed. Others such as Maple Ridge, use Local Improvements on more Of an as needed basis. One driving force behind Local Improvement initiatives are specific works targeted at specific streets that are mostly beneficial to properties bordering those streets. A prime apli th iffstllatioti OUR sanitary sewer into an existing street that mostly benefits specific properties. In these cases, Local Improvements and Specified Area programs embody a user-pay philosophy wherein the cost of the work or services are paid by those who benefit. In addition Local improvements achieve a measure of demand management, wherein the needs perceived by the public would be balanced by their willingness to pay. As public demands become more complex, however, the demarcation between specific local benefits and the benefits to the community-at-large become less clear. For example, in some case, a road or other infrastructure improvement may also have a benefit to the community-at-large since those from outside the area utilize this improvement in some way. This document establishes the principles and recommends a current demarcation of costs. This should be evaluated on a regular (bi-annual) basis. As municipalities continue to review their core services, and as provincial and federal transfers are eliminated, budget and funding leeway become constrained. The demand for services, however, does not correspondingly disappear. Public demand for improved and greater services continues to expand, particularly as the population of Maple Ridge grows. Mature areas of Maple Ridge built to the standard of the day often demand retrofitting to current standards. Local Improvement/Specified Area initiatives a are one means of addressing that expanding demand both from responding to customers and in anticipation of specific needs of an area. Consideration of a Local Improvement / Specified Area policy practices document to address current demand and in advance of future demands has benefit. Advantages of Local ImprovementlSpecified Areas In summary, there are a number of significant advantages to utilization of Local ImprovementlSpecified Area initiatives. The advantages include: • A user-pay philosophy • Provide for demand management • Provide mechanisms to achieve localized improvement objectives • Provide mechanisms to implement community improvement objectives • Provide for the utilization of alternative funding source • Provide mechanisms to pay for unique operating costs Local hnprovement Policy Principles The policy establishes direction and principles. Corporate Principles: • Principle - Neighbourhood Objectives - The Local Improvement/Specified Area Project should assist neighbourhoods to achieve prevailing or higher standards under a user pay principle. The project would not otherwise form part of the District's Capital or Operating Program. • Principle - Community Objectives - The Local ImprovementlSpecified Area program should assist in achieving standards of community development consistent with the District's long-range Capital and Official Community Plans and in an equitable manner. Cost-Sharing Principles Where the proposed work or service is localized, the costs of this benefit Will be paid entirely by those directly in receipt of the benefit. Where a community-at-large benefit is established, - a cost sharing ratio should be established and the manual recommends a formula. This should be reviewed for changes or values on a periodic basis as part of the business planning process. Currently, LIP projects are paid for 100% by property owners (typically). The practice recommended provides for the District to participate in the cost-sharing of the projects. Financing Principles All Local Improvement projects result in expenditures that require financing. Regardless of the cost-sharing structure, payment for local improvementworks must be made during and at completion of the construction project. The financing for the projects can be achieved primarily in these ways: • Designated Local Improvement Funding • Establishment of Local Improvement Reserve • Internal borrowing • External borrowing Currently Maple Ridge utilizes all of these mechanisms, with the exception of a Local Improvement Reserve, depending on the monetary size of the project. For smaller scale projects (less than $250,000) designated funding is utilized. For larger scale projects (greater than $1 million) external borrowing is typically used. While Maple Ridge does not have an established Local Improvement reserve, such a reserve could be built when designated funding in any given year is not utilized. This non-utilized funding could then be transferred into a reserve that could be used as a source of internal borrowing. The policy establishes that the District: • Fund local improvement on a pay as you go from General Revenue or local improvement reserves • Establish a local improvement reserve • Establish an annual program budget as part of its Business Planning process Prioritization Principles Under the proposed policy and practices, Local improvement projects would be evaluated as part of the annual business planning process on the basis of a number of criteria including: • consistency with District objectives and plans, • service, environmental and financial impacts, and • viability of funding Environmental Implications: N/A Citizcn/Customer Implications; Local Improvement/Specified Areas are mechanisms through which public demand for services can be managed and provided for. In some instances this mechanism allows for responses to specific customer needs to be advanced. These initiatives require the majority consent of the benefiting properties and involve often-lengthy public processes. In the case of Council Initiated Local Improvement Projects, 50% of the properties must vote against the project to stop a project from proceeding and for, a petition-based initiative; support from 66 2/3 % of property owners is required before a project can proceed. Regardless of these methods, the Local Improvement Policy establishes the process and timing of these projects and Council approval process as part of the Corporate Business Planning process. It will be important to inform residents of the policy in order for them to provide input to the business planning process. Interdepartmental Implications: Local ImprovementlSpecified Area implementation requires input from many departments including Clerks, Finance, Planning, Engineering, Parks, and Operations. The practices highlight the role of the originating department. Financial Implications: One of the espoused benefits of Local Improvement/Specified Areas is the ability to fund services demanded by residents outside of ordinary taxation. The primary means of financing used by most municipalities is external borrowing. The District of Maple Ridge currently has significant leverage in terms of borrowing capacity. This leverage could be utilized to finance significant improvements through a capped annual repayment structure. The practices reconmiend that all LIP projects be reviewed by Council as a part of the annual business planning process. Alternatives: The alternative is to continue administering local improvements in a reactive, ad-hoc manner. Demand for services will remain with the community-at-large paying full cost for services that may only have localized benefits. Similarly, an ad-hoc manner may lead to frustration with a reactive approach that may not be consistent across the District and the length of time residents will have to wait in order for their needs to be addressed. Summary: Local Improvement/Specified Area initiatives are recognized mechanisms to address and manage demands for services. An effectively administered program requires a policy and practices document. Prepared by: Andrew Wood, M.Eng., P.Eng. Municipal Engineer -A ppr/ved and. F.rank-.Quinn,.-MBA,-P.Eng.,PMP - - - - Concurred by: Acting Chief Administrative Officer District of Maple Ridge Local Improvement and Specified Area Policies and Practices 4;\ j -- - - -- -: •i'. : •- (? 1, ~ " v l!o if jt: - / I - 0-'1. 0 BE a *,. MAPLE RIDGE Incorporated 12 September, 1874 A1pllE DISTRICT OF MAPLE RIDGE Local Improvement and Specified Area Policies and Practices Rev. No.: 1.0 Date of Issue: April 2002 DISTRICT OF MAPLE RIDGE Local Improvement/Specified Area Policies and Practices Table of Contents Objective of Policies and Practices 1 Corporate Objectives, Principles and Policies Corporate Objectives 2 Local Improvement Program Project eligibility 3 Cost sharing, and equity 3 Corporate funding 4 Budget approval 5 Cost sharing ratios 6 Charges bylaw 7 Establishment of an local improvement area 7 Implementation: Petition and Initiative 7 Voting eligibility 9 Certification of petitions 9 Unsolicited requests 10 Financing the project 12 Use of deposit trust monies 12 Specified Area Program - - - 13 Appendices Appendix A - Definitions 15 DISTRICT OF MAPLE RIDGE Local Improvement/Specified Area Program Policies and Practices OBJECTIVE OF POLICIES AND PRACTICES The Local Government Act (the "Act") Part 19 authorizes local governments to undertake "local improvement" and "specified area" works. The Act, under sections 623 and 646, describes two mechanisms through which projects or services may be delivered in addition to general taxation or utility charges/fees. These similar mechanisms are called Local Improvements and Specified Areas. Local Improvements and Specified Areas are very similar with subtle differences. In general, Local Improvements are used to implement physical projects, such water mains, dikes and sidewalks, while Specified Areas are used to deliver services such as landscape maintenance. Local improvement legislation is primarily an avenue for property owners to vote and pay for works that generally benefit their particular properties. These construction works are financed by the Municipality, with repayments based on the cost or a proportion of the total cost, paid either up front or through an annual charge attached to the benefiting properties over a specified period of time. These mechanisms can be proposed by Council ("Council Initiated") or by request of new property owners ("petition"). Many municipalities use Local Improvements/ Specified Area programs to provide projects or services for which ordinary taxation does not provide. Some municipalities such as Burnaby, Richmond, West Vancouver and Coquitlam regularly use these mechanisms for programs, and have adopted policies through which these programs are administered and managed Local Improvement provides a process where property owners and the District cooperate to achieve certain improvements, works or service (e.g. road paving, sidewalks, street lighting, park development) in specific areas of the District. The cost of the works may be borne entirely by the property owners benefiting from the improvements or shared between the District and the property owners as community partners. There are a number of significant advantages to utilization of Local Improvement! Specified Area initiatives. The advantages include: • A user-pay philosophy - - • -Provide for demand-management - - - - • Provide mechanisms to achieve localized improvement objectives • Provide mechanisms to implement community improvement objectives • Provide for the utilization of alternative funding source • Provide mechanisms to pay for unique operating costs The classes of work that may qualify for local improvements: • opening, widening, extending, grading, paving, altering the grade of, diverting or improving a road constructing; • constructing a bridge as part of a Street; • constructing, enlarging or extending a sewer or water system; • construction of curbing and sidewalks, and boulevards; DISTRICT OF MAPLE RIDGE Local Improvement/Specified Area Program Policies and Practices • landscaping of boulevards or a street; • acquiring and laying out or improving a small park or square (<one Hectare); • constructing retaining walls, dykes or breakwaters; • work connected with public lighting and wire conduit along a street; and • sidewalk canopies Work of ordinary repair or maintenance, however, is not deemed to be work of local improvement for purposes of this Part. Section 641 outlines clearly the responsibility of the Municipality to maintain any works constructed under Local Improvement during its lifetime. The expense for the incremental maintenance costs is absorbed 100% by the Municipality and thus Council has a role in local improvements. Consequently, the expected lifetime of any asset being constructed under this program should be indicated. This document is intended to provide the framework and policy and the practices for the District's local improvement and specified area programs as well as direction to staff and the public to assist in delivering the program. This document is designed to assist and guide District staff so that that local improvement processes and decisions are implemented in a consistent and effective manner. CORPORATE OBJECTIVES, PRINCIPLES AND POLICIES CORPORATE OBJECTIVES There are a number of objectives that can be achieved under a local improvementl specified area program. The two key objectives are: Community Development - A local improvement and specified area program can be used to accommodate needs such as improvements, future growth and development in accordance with a strategic and/or Official Community Plan. In this instance, the District and neighborhood would partner as community partners. For instance, a portion of a critical downtown street is planned and constructed to a higher standard than "normal" District standard and is paid for by the area property owners and the District. In this situation, the District is acting not just as a banker. In other cases where a higher level of services is built and the incremental components are paid for by the property owners, the District may be acting strictly as a banker, and is essentially loaning money to be repaid over a number of years for a project. Another example is revitalization of an area in accordance with strategic and/or Official Community Plans. Improvements can be related to business, tourism, social planning, leisure and other revitalization initiatives requiring capital construction. 2 DISTRICT OF MAPLE RIDGE Local Improvement/Specified Area Program Policies and Practices Neighbourhood Development— A local improvement program can be used as a tool to implement neighbourhood improvements on a user pay basis. A local improvement philosophy empowers neighbourhoods to make decisions that impact their neighbourhood, such as streetlights, road improvements, sewer improvements or improving neighbourhood infrastructure as desired. LOCAL IMPROVEMENT PROGRAM PRINCIPLES FOR PROJECT ELIGIBILITY In addition to compliance with the Local Government Act, general principles that provide guidance on which type of local improvements should be considered by Council are essential to long range planning and an effective Budget process. The following are two principles. Community Development— the local improvement and specified area program should assist commercial, industrial and institutional taxpayers, or taxpayers as a whole, to achieve standards of community development that are consistent with the District's Official Community Plan. Neighbourhood Development— the local improvements program should assist neighbourhoods to achieve prevailing, or higher, standards under a user pay principle. This capital program would not otherwise form part of the District Capital Program in the short and medium time frame or may be an acceleration of a project. Neighbourhood Development could incorporate elements of differential service levels. This is the concept of offering basic services through general taxation while supplying a higher service to those neighbourhoods or households that are willing to pay the incremental costs. COST SHARING AND EQUITY PRINCIPLES Local improvements and specified areas embody a user pay philosophy and demand management. Under this approach, when people are allowed input into the decision making, the outcome could moderate demand as the needs perceived by the public would be tempered by their willingness to pay. Conversely, if the need is great, this mechanism allows for the possibility of the project to proceed or for a project to be accelerated on a user pay basis. 3 DISTRICT OF MAPLE RIDGE Local Improvement/Specified Area Program Policies and Practices However, there is an equity issue when there is a contribution from the other taxpayers. At a cost sharing of anything less than 100% user pay, there is contribution by the general taxpayer. Therefore, the District's share of any cost should reflect the community value realized by the community-at-large and the cost sharing arrangement should be consistent with Official Community Plan and other corporate policies. CORPORATE FUNDING POLICY All Local Improvement projects result in expenditures that require financing. Local improvements and specified areas are typically funded and constructed through the municipality and repaid by property frontage charges. Regardless of the cost-sharing structure, payment for local improvement works must be made during and at completion of the construction project. The funding for the projects can be achieved primarily in these ways: • Designated Local Improvement Funding, • Establishment of Local Improvement Reserve, • Internal borrowing, and • External borrowing The current financing mechanisms for the District include: • annual appropriation from general revenue (pay as you go); and/or • appropriation of owners share from a local improvement fund or reserve; and/or • debt Currently Maple Ridge utilizes all of these mechanisms, with the exception of a Local Improvement Reserve, depending on the monetary size of the project. For smaller scale projects (less than $250,000) designated funding is utilized. For larger scale projects (greater than $1 million) external borrowing is typically used. While Maple Ridge does not have an established Local Improvement reserve, such a reserve could be built when designated funding in any given year is not utilized. This non-utilized funding could then be transferred into a reserve that could be used as a source of internal borrowing. The repayment mechanism that the District can employ is the recovery of payments from property owners through an annual frontage charge (apart from commuted value repayments) based on the property owners share. The cash flow form these repayments may be used to: • repay general revenue; or • repay the local improvement funds; or • contribute to annual debt repayments. 4 DISTRICT OF MAPLE RIDGE Local Improvement/Specified Area Program Policies and Practices The use of a reserve can provide stable program funding that can sustain the District's program. However, it may take time to accumulate an appropriate amount of working capital. If the District is committed to using local improvement programs without extending District's total debt load, local improvements should be funded on a pay as you go basis from general revenue or local improvement reserves. Exceptions to this rule will be entertained for large scale programs with a high community value, and which are in accordance with corporate debt policy and goals. In addition, if local improvement is viewed as a long term vehicle, a Local Improvement Reserve should be established and all payments received from residents should be directed to repay and maintain the local improvement fund. Finally, an annual program amount should be established as part of the Five Year Capital Expenditure Program. This budget could funded from general taxation revenue or a Local Improvement reserve and would finance Council approved local improvement programs. The program should be reviewed annually as part of the Business Planning process. BUDGET APPROVAL Part of the Business Planning process and 5 Year Capital Expenditure Program approved by Council every year includes the allocation of financial resources towards Capital Programs. The Capital Expenditure Program for the year should reflect the total amount available for the Local Improvement Program - whether initiated by the District initiative or Taxpayer petition and the funding source. Any works approved as part of the overall 5 Year Capital Expenditure Program has gone through a comprehensive process which prioritizes these programs based on a number of criteria which includes: consistency with District objectives and plans - -o- social and -en-v-ironmentai- impact- of-the -project including -term operations -an•d- maintenance costs • viability of Funds Source • Evaluation of expected benefits Because of this practice, Local Improvements or Specified Area proposals initiated after the Budget process is complete would not be financed in the current year unless a Council reprioritizes funded projects. The proposed project would be evaluated as part of the capital review process in the following year. DISTRICT OF MAPLE RIDGE Local Improvement/Specified Area Program Policies and Practices COST SHARING RATIOS For a public program to be effective, principles should be establish to provide consistency and a framework to effectively evaluate proposals. These principles should be based on the following: • the District share of the cost sharing arrangements should reflect the community value realized by the District large; and • the cost sharing arrangement should be consistent with the community plans as outlined in the Official Community Plans The following table outlines the current cost sharing ratios for the program. Community Neighbourhood benefit and benefit and Qualifying Works or Services contribution contribution General Lane Paving 100% Sewer line extensions 100% Water line extensions 100% Storm drainage extensions 100% Sidewalk (general) 25% 75% Concrete Curb and Gutter (general) 25% 75% Construction of medians 25% 75% Street-lighting (general) 25% 75% Local Road Rehabilitation 25% 75% Downtown core (as defined in the DCC Bylaw) * Lane Paving 50% 50% Sidewalk 60% 40% Concrete Curb and Gutter 60% 40% Construction of Boulevards 60% 40% Streetlighting 60% 40% Street furniture 50% 50% Specified Area Boulevard Landscaping Maintenance 100% * Map 2 of Bylaw 5911-2000 as amended DISTRICT OF MAPLE RIDGE Local Improvement/Specified Area Program Policies and Practices CHARGES BYLAW The purpose of the Charges Bylaw is to establish the amount of the annual charge for each unit of taxable frontage and the number of years for which the annual charge is to be imposed for the Local Improvement work. The amount of the annual charge is based on the District's experience in costs for similar or related construction works and it is an estimate calculated prior to the final determination of costs. Under the Local Government Act, the cost of the work may also reflect engineering expense, advertising, mailing costs, interest, and land compensation expenses. In preparing the Charges Bylaw, the originating department estimates the cost of the anticipated local improvement works using market construction costs for similar work. ESTABLISHMENT OF AN LOCAL IMPROVEMENT AREA The size of the local improvement or specified area is defined as the area impacted by the local improvement works. The size of the area should reflect consideration for economics of scale in construction and design consistency. The originating district department shall, based on engineering, design and various economies, define the size of the Local Improvement area. Consideration for economies of scale and design consistency should plan a factor in determining the size of the area. It is important to consider how the equity of costs and benefits are distributed within the local improvement area. IMPLEMENTATION - PETITION AND INITIATIVE The implementation of a local improvement or specified area is a multi-step process. The Local Government Act describes two methods under which a local improvement or specified area project may be implemented. Both methods require the adoption of a - - - -C-harges-•B=yiaw-w•h.ic•h-es•t-ablishes-the rates -to -the ..property ners. —The -Distr.ictwuid prepare the formal petitions for circulation to the owners. Local improvement and specified area projects shall be implemented as illustrated in Flow chart No. 1. Taxpayer Petition to Council for Local Improvements - Petition Method The Local Government Act allows for citizens to petition Council for local work to be done. Under the petition method at least 2/3 of the property owners owning at least 5 1 % of the properly within the local improvement or specified area must petition Council for the work to proceed. Flow Chart No.! Local Improvement Process for Planned and Budgeted Projects Business Plan Review and Budget Approval Cost Sharing * Ratio Approved By Council Charges Bylaw Adopted Petition Initiative Method Method Petition Notice of Circulated Intention Published In sufficient Sufficient In sufficient Sufficient Petition for Petition Petition Petition Works for Works Against Works Against Works Work Does Not Proceed Property Owners Notified Property Owners Notified DesignlTender Construction Bylaw Adopted Work Does Not Proceed Property Owners Notified Construction I * Where projects are funded through debt the Tax Notices approval of the Inspector of Municipalities is required. See Financing the Project DISTRICT OF MAPLE RIDGE Local Improvement/Specified Area Program Policies and Practices When a formal petition is received, Council reviews the proposal and considers among other parameters the impact of the requested works on the local community, how it aligns with Corporate principles, how economically the work can be accomplished, and if it fits within the approved Five Year Capital Expenditure Program for Local Improvements. Each page of the Petition must contain (a) a general description of the work (b) the annual charge per taxable unit of frontage and (c) the number of years for which the annual charges will be imposed. Local Improvement Proposed on Council Initiative - Initiative Method Under the initiative method Council provides notice through a Notice of Intention that the work will proceed unless at least 5 1 % of the owners owning at least 5 1 % of the property within the local improvement or specified area petition against the work. The Initiative Method is initiated by the District and offered to the property owners. This method would be implemented for works where the District is actively promoting the construction of a specific local improvement work under either the Community Development Objective or the Neighbourhood Development Objective. VOTING ELIGIBILITY All property owners whose properties are included in the local improvement specified area shall be eligible to sign the petition with the exception of tax exempt properties. The signatures of non-owners do not count. Where property owners have previously submitted a deposit with the District for the works being considered, these owners are also eligible to sign the petition. CERTIFICATION OF PETITIONS The -District- Clerk or- Deputy- District ClerkshalL detemiine the sufficiency- oL local improvement and specified area petitions. The Local Government Act requires the Clerk to determine and certify the sufficiency of petitions. This is simply ensuring that a required percentage of property owners voted in favour or against improvements before the decision to proceed or not proceed is made. The Clerk's certification of sufficiency is required prior to any works proceeding. After the deadline for receiving local improvement petitions/votes, the Originating Department shall assemble and count all petitions and prepare the necessary certification documentation for the Clerk's signature. After reviewing the petitions, the Clerk or DISTRICT OF MAPLE RIDGE Local Improvement/Specified Area Program Policies and Practices Deputy District Clerk shall affix his/her signature to officially certify the sufficiency of the petition. The District Clerk shall certify: • petitions received against a local improvement or specified area under the initiative method: or • petitions received in favour of a local improvement or specified area under the petition method. UNSOLICITED REQUESTS From time to time property owners request the District to provide works or services with respect to their property or property frontages. The works or service may be: • consistent or similar to works or services in the District's local improvement or specified area program. • new types of works or services not previously implemented by the District through a local improvement or specified area. Flow Chart No. 2 illustrates the procedures for processing unsolicited requests. If the work or service is consistent with existing District local improvements and specified area programs and within the FiveYear Capital Expenditure Program, staff may proceed to process the request under the implementation procedures illustrated and described in Flow Chart No. 1. If the work is not within the Capital Expenditure Program for the year the request is made, then the request will be brought to Council for consideration for a future annual budget. If the work or service is not consistent with existing programs, then the request will be brought before Council. Council may defer it a future year in the Capital Expenditure Program. Council may also decide that the work or service should not be undertaken as a local improvement or specified area. In most cases, unsolicited requests are made by one spokesperson. In order to determine if the majority of owners within a local improvement or specified area support the local improvement or specified area approach, "straw polis" may be required before proceeding. In the spirit of opportunity and representation, it is preferable that the areas for improvement and properties are fairly represented. Where possible, straw poiis should be conducted by the neighbourhood. 10 LOCAL IMPROVEMENT PROCESS FOR UNSOLICITED PETITIONS Flow Chart No. 2 Unsolicited Request for LIP/Specified Area Estimate Cost of works or Service Consistent With Existing Programs Not Consistent With Existing Programs Within Approved Business Plan Budget Proceeds to Steps in Flow Chart No. 1 Not in Approved Business Plan Budget * Defer for Councils Consideration for Future Annual Budget Budget Approval No Budget -T I Approval Proceed to Steps in * Property Flow Chart No. 1 Owners * "Straw Polls" may be required to determine if the majority of owners support a local improvement or specified area DISTRICT OF MAPLE RIDGE Local Improvement/Specified Area Program Policies and Practices FINANCING THE PROJECT The financing proposed for any Local Improvement Project should be consistent with the District's overall long term financial strategy as defined by Council and outlined in the District's Business Plan. The Funding Policy outlined in this practice establishes that Local Improvements by funded on a pay as you go basis from general revenue or local improvement reserves. Debt is an instrument that may be used where circumstances best fit. If Council elects to borrow to finance the project, there are a number of additional steps required under the Local Government Act to follow to (a) get approval for the incremental debt, and (b) borrow the funds to cover the actual expenditures. Under Section 633(2) of the Local Government Act, on completion of the execution and financing of the work, the municipal treasurer must submit to the Council a certified statement setting out the final cost of the work. USE OF DEPOSIT TRUST MONIES It is the policy of the District, that where a property owner, at the time of subdivision and building construction, had previously lodged monies with the District in lieu of construction of offsite improvements, the District will not charge that property owner the annual Tax Levy for the same works constructed under a Local Improvement program, but instead, utilize the amount lodged plus any accumulated interest to offset the cost of the construction. This policy should include the regular comparison of amounts charged under the Building Bylaw to the actual costs of construction for similar works and consideration of a charge to the property owner where the costs differ significantly. In accordance with the Subdivision Control Bylaw, when a lot is subdivided the developer is asked to construct the offsite improvements, ie. sidewalks, road-widening, concrete curbs and gutters and to install streetlights (underground wiring). If this is impractical at the time of subdivision, the developer must make a cash payment for the future -construct-ion-.- of. the off-site- improvements. The -cash payment - is. developed into a trust account for construction at a later date. This construction may or may not take place through the District's local improvement program. Separately, when property owners building a new house do not construct the frontage improvements they pay a Building Permit Fee to the District. This fee is forfeited by the builder to the District if the works have not been completed within the specified time of the deposit date. Construction of the frontage improvements may eventually take place through the District's local improvement program. If a neighbourhood votes in favour of certain improvements through the Local Improvement program, then on construction completion, any relevant monies from 12 DISTRICT OF MAPLE RIDGE Local Improvement/Specified Area Program Policies and Practices deposit trust under either the Subdivision Control Bylaw or the Building Bylaw, for the same works at the same location, would be transferred out of the deposit trust account to the project capital accounts towards funding the total construction and if possible, as part of the property's contribution. SPECIFIED AREA PROGRAM LEGISLATIVE BACKGROUND Specified area legislation allows for any work or service provided by a municipality, both capital and operating, within a defined area, but requires voter assent within the specified area. Routine maintenance of specified area improvements such as extra street landscaping, use specified area bylaws to recapture the cost of the maintenance to the District. ELIGIBLE PROGRAMS Council may, by Bylaw, undertake any work or service coming within the powers of the District for the special benefit of a specified area of the District. The general principles of project eligibility as outlined in the local improvement program apply to specified areas to assist in determining which works will be considered under this program. Before a Bylaw is adopted, the bylaw must receive the assent of the electors of the specified area. BUDGET APPROVAL AND IMPLEMENTATION The process and procedures for local improvements as outlined in the previous pages are similar for specific areas, with the differences noted below. COST SHARING Council, by Bylaw, defines the size of the area within the District, which will benefit -from.- any- specified program As..specified -areas -benefit .oni.y a. defined area. within. the District, the cost of any capital cost of the work or service must be borne by the area specified in the Bylaw. The exception for this would be a downtown revitalization project, or the cost of any capacity of the work or service in excess of that required for the specified area. IMPLEMENTATION - PETITION OR INITIATIVE If the specified area work to be undertaken has been requested by petition, the process as outlined in this document for petitions to Council for local improvement applies. 13 DISTRICT OF MAPLE RIDGE Local ImprovementlSpecified Area Program Policies and Practices If the work or service to be undertaken has been proposed by Council and forms part of the corporate capital strategy, the process as outlined for Local Improvements proposed on Council's initiative applies. The eligibility and sufficiency discussion also applies. FINANCING A SPECIFIED AREA PROGRAM Capital projects financed under a specified area program result in expenditures which require financing. Regardless of the cost sharing structure, payment for the Specified Area works must be made during and at completion of the construction project. As the capital project only benefits the specified area, the use of contributions from general taxation revenue is not the best financing source. A Council may, by Bylaw, borrow appropriate from a local improvement fund, money necessary to meet the cost of the work. Operating expenditures, which are financed under a specified area program, should be covered in their entirety from the additional levy charged to the specified area and should not impact the tax rate. 14 DISTRICT OF MAPLE RIDGE Local Improvement/Specified Area Program Policies and Practices APPENDIX A 15 DISTRICT OF MAPLE RIDGE Local Improvement/Specified Area Program Policies and Practices DEFINITIONS It is not the intent of this document to repeat the definitions listed in the Local Government Act of BC Part 16, Divisions 1 and 2, Sections 649 to 678. Rather it is intended here to give a quick reference to the terms most commonly used in Maple Ridge Council Reports, meetings, the public petitioning process and general discussion. If there is any discrepancy between the definitions here and the Local Government Act then the Local Government Act will take preference. BUILDING BYLAW DEPOSITS: Monies deposited with the District in accordance with the Building Bylaw. CERTIFICATION OF PETITIONS: The District Clerk certifies by signature that the required majority of property owners within a specified area or local improvement limits have correctly signed the petition. CHARGES BYLAW: The bylaw which establishes the annual rates, commuted values and the number of years the annual rate will be imposed. COMMUNITY PARTNERS PROGRAM: A concept that allows property owners to benefit from improvements and services through cost sharing with the District. CONSTRUCTION BYLAW: The bylaw which authorizes the work of a local improvement or specified area to proceed. It is also the bylaw which authorizes borrowing. ELIGIBLE PETITIONERS: Those property owners who can petition for or against a specified area or local improvement. EXEMPT PROPERTIES: This includes properties which already have the proposed improvements andlor properties exempt from taxation in accordance with the Local Government Act. IN-FORMATIONPACiKAGE: a11.eligible property. - - owners whose properties are contemplated in a specified area or local improvement. It normally contains a covering letter, a notice of intention, a petition and a local improvement bulletin. INITIATIVE METHOD: One of two methods for enacting a local improvement or specified area works. Under this method the work will proceed unless a majority (51%) of the eligible owners petition against the work. LOCAL IMPROVEMENT BULLETIN: A document provided to all eligible property owners listing the most common question asked and the responses to those question.. 16 DISTRICT OF MAPLE RIDGE Local Improvement/Specified Area Program Policies and Practices LOCAL IMPROVEMENT COORDINATOR: An employee whose function is to coordinate the enactment and processing of local improvement and specified area works up to and including the construction bylaw. LOCAL IMPROVEMENT LIMITS: The number of properties within a local improvement petition area. NOTICE OF INTENT: An advertised notice stating that Council is initiating a local improvement or specified area works. It states the type of work, the costs, the number of years and the properties required to petition against the work for not to proceed. PETiTION METHOD: One of two methods for enacting a local improvement or specified area works. Under this method the work will only proceed if the majority of eligible property owners (66.6%) petition for the work. SPECIFIED AREA: An area specified in a bylaw and determined by Council where works or services will be carried out - this has historically been represented by a single city block. TRUST FUNDS: Monies deposited with the District in accordance with the Subdivision Bylaw. specifically for works to be built by the District. UNSOLICITED PETITION: A petition received by the District for a specified area or local improvement which was not planned or budgeted by the District. LIP Policy Rev.2 17 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: May 1, 2002 and Members of Council FILE NO: E08-042-004 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Award of Contract No. E08-042-004 - Infrastructure Renewal PURPOSE To award "Contract No. E08-042-004 - Infrastructure Renewal" to construct water and sanitary sewer main improvements. RECOMMENDATION(S) That Contract No. E08-042-004 be awarded to Sandpiper Contracting Ltd., for the total tendered sum of $520,947.16, and that the Mayor and the Municipal Clerk be authorized to sign and execute the contract documents. BACKGROUND Since 1998, extensive analysis of the District's utilities has been underway. This analysis includes a review of the age, condition and capacity of existing infrastructure. Road conditions are also considered as part of this analysis to ensure that underground utilities are in place prior to pavement renewal. The analysis identified the required utility improvements and they are included in the approved long range capital plans for the District. The 2002 Budget includes water and sewer improvements on Dewdney Trunk Road and 223 Street and comprises approximately 260 meters of watermain and 290 meters of sanitary sewer main, including variety of lateral mains and service connections for the new alignments. Tender Analysis Tenders for Contract No. E08-042-004 were received as follows (all prices include the $50,000 contingency amount): Contract GST. Total Sandpiper Contracting Ltd. $ 486,866.50 $ 34,080.66 $ 520,947.16 B. Cusano Contracting Inc. $ 592,014.80 $ 41,441.04 $ 633,455.84 The tender for lower bidder, Sandpiper Contracting Ltd., has been reviewed and found to be in order. Sandpiper Contracting have worked for the District previously. c3 FINANCIAL IMPLICATIONS The estimated cost for this project are as follows: Expenditures Design $ 60,000 Contract $520,947 Surface Works $ 30,000 Total $610,947 Funding The approved Capital Budget identifies the following funding sources: Project No. Funding Source Budget 503 Water Rev. $ 84,996 553 DCC $415,140 3086 Sewer Rev. $ 45,996 3625 Water Rev. $ 97,200 Total Budget $643,332 The lowest tender of $ 520,947.16 is within the available budget. CITIZEN/PUBLIC RELATIONS INVOLVEMENT/IMPLICATIONS Property owners and occupants have been notified by a District hand delivered notice informing them of the upcoming works. The Contractor is also required to further notify the occupants by providing a contact number and schedule upon being awarded the work. The Contractor has submitted a traffic management plan. As part of that plan, the Contractor is required to install three construction notification signs placed at each end of the project. The Contractor is also required as a condition of the contract to clean up daily with emphasis on coordinating with public events to be held in area. At the conclusion of the underground improvements, Operations will coordinate final paving utilizing the District's paving contractor. ENVIRONMENTAL IMPLICATIONS The proposed works do not require approvals from the Ministry of (Environment) Water, Land and Air Protection nor the Department of Fisheries. Construction will be undertaken in accordance with the District's Watercourse Protection Bylaw and will require a Sediment Control Plan. ALTERNATIVES The District could choose to delay the improvements. However this would increase the risk of main failure. The costs associated with repairs of main failures are significant. -2- SUMMARY/CONCLUSION Should Council approve the contract award, the work will be scheduled as follows: Contract Award May 15, 2002 Construction Start May 21, 2002 Substantial Completion July 19, 2002 Final Paving (by Operations) August 2002 Some possible delays have been accounted for and the contractor is available to commence construction on Tuesday May 21, 2002. It is recommended that the Contract be awarded as noted above. Prepared ]by: Bernie SernéAScT (\ Engineeri,3g hnopgist J" 2 Reviewed by: a d Pollock, P g Projeeñng Approved by: Andrew Wood, MEng, Municipal Engineer I Concurrence: Frank Quinn, MBA, PEng, PMP Acting Chief Administrative Officer -3- 121 AVE. LiJ BROWN AVE. U) . E NJ -.. . FUTURE D.EWDNLY.TRLNK Rd U) =. McINTOSH AE Lli McINTO Of .............. 119 SELKIRK AVE. ....................................... SELKIR. AVE I 117 AVE INFRASTRUCTURE RENE\'AL LOCATION MAP CORPORATION OF THE MAPLE RIDGE SCALE MAPLE RIDGE N.T.S. BATE May 1, 2002 1 FILE/BYLAd E08-042-004 TOOIV CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: April 5, 2002 and Members of Council FILE NO: E01-035-001.2 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: Walk for Change Purpose: To obtain Council approval for a request from Cythera Transition House Society to use Municipal Streets for their Annual Walk for Change on Sunday June 9, 2002. A copy of the request dated March 26, 2002 is attached. Recommendation: That Cythera Transition House Society (the organizer) be authorized to use Municipal Streets on Sunday June 9, 2002 for their annual Walk for Change, provided the conditions outlined in the report dated April 5, 2002 of the Chief Administrative Officer are met. Background: The Walk for Change event is in support of the Cythera Transition House Society. The society was established in 1983 to help women and children overcome abuse. This is an annual event and the organizers anticipated that the event would draw many participants. The walk/run will start and end at Maple Ridge Park with a start time of 9:00am. A map showing the 5 and 10-km routes is attached. From time to time the Municipality is requested to allow the use of Municipal Streets for organized events. Unless there are some unusual safety implication, approval is usually given on condition that the Municipality be indemnified against any liability for injury or damage resulting from the event. The conditions of approval of the event are attached as "Schedule A" Submitted by: Andrew Wood, M.Eng., P.Eng. Municipal Engineer 7 fJ KAI,, ~ Approv/d by. Frank Quinn, MBA, P.Eng., PMP GM: Public Works & Development Services Acting Chief Administrative Officer Schedule 'A' To Council Memorandum Dated April 5, 2002 Walk for Change Condition of Approval Approval for the event is given on condition that the organizers: traffic control plan must be authorized by the R.C.M.P, a copy of the plan with a R.C.M.P. signature must be delivered to the Engineering Department prior to the event; notify local Fire Department, and Ambulance Services of the event; make arrangements with Coast Mountain Bus Company (formally BC Transit) for any required rerouting of buses; advertise the event in a local newspaper and notify all surrounding businesses and residents of the event (a minimum of one week prior to the event date); hold and save harmless the Corporation from and against all claims, and damages arising out of or in any way connected with the event; obtain and maintain during the term of this event a comprehensive general liability insurance policy providing coverage of not less than $5,000,000.00, naming the Corporation as an additional named insured. A copy of such policy shall be delivered to the Corporation prior to the event; refurbish all municipal infrastructure to an equal or better condition than that which existed prior to the event, all within 24 hours of the completed event, to the satisfaction of the District of Maple Ridge; The Corporation of District of Maple Ridge reserves the right to withdraw this permission to use Municipal Streets should the organizers fall to comply with the above requfrements. Chief Administrative Officer• -2- ,Qyaml A United Way, Service FUnded by Ministry of Women's Eqüaliy Mar-15-2002 10:33am From- T-123 P.001/001 F-188 -2e-0; 4t23UMaoIe cude ;604 487 7425 2 FORM 'A Date;:tT4€eA 4 Fa Sketch of Traffic Control Plan: CtO55 /nq Gd u L~. /io d cth > > fTheJ7thy > '4,4 cc td QtL{ uo/L.,tiae 'ec¼-Q r—i 1?IJ1In //'C .. ROMP concurrence forms proposed Traffic Control Plan - Thfol1owing agencies have been advised and acknowledge the evenr: - BCTran&t I?aJ&in. ,t0dirpi4o, Firs Department_. - Ambulance Services c3 Other4 f04dClX th - ed1 N//& F.ecn Q7 1 ? "1c' •Y V(' 53J-T ttLc1 Qd tigi N'zf 1O1 1 LLI'i QwI O- 0 'O ( JO 'N : C crNw'f I d 8 I 1 0916 a 8 >19•5 A a 4 a L> NI 10 I •03/21/02 THU 14:46 FAX 6044662488 WESTCU INS SERVICES LTD 002 \Y/E—STCUJnwmnce Selvicec LmiteJ I 1IIII Binder # CO 1039 Commercial Binder Temporary Insurance Cover Note Lloyd's - Commercial Cythera Trunsition house 22318 McIntosh Avenue, Maple Ridge, BC, V2X 3C2 Commercial General Liability —2,000,000. Tune 9,2002— "Walk for Change" April 30, 2002 - April 30, 2003 500.00 District of Maple Ridge, District of Pitt Meadows, Ridge Meadows Parks & Leisure Services Commission. INSURER POLICY HOLDER MAXUNG ADDRESS LJMITS (S) EFFECtIVE DATE POLICY PERIOD DEDUC1TBLE ADDITIONAL NAMED INSUREDS Only with respect to liability arising vicariously from the operations of the Named Insured. INSURANCE COMPANY: Lloyd's - Commercial This menruidum is .ubjott to all to,nii and toaditions of the policy to be issued. It tontiltu clauses that may limit the amount payable. Please advise as Immediately of any changes, errors or ominIuions WESTCU Inrance Services Limited per 13 Sandy Guest-Watson Licenced Insurance Representative F. & O.E. 607 SbA Snst I IOSftth,Ac 280 3025 (.sugheed lhsy 22565 Lsuglaed Hwy. %simksee BC V3L 3C I Caquldaar6C V1F4 Coqu9imi.BC Y38 10 I Maple RWg8CV2X 7E9 Piaøe60452S.6633 ?fiore6O4-9314131 Fhaw604-4644I 12 pnarr604-466-246$ F604-J25236) Fee 6Q4.3I.50l3 Fct604-464.7018 SJA RIDGE MEADOWS PAGE 01 A Ancx / St. John AmbuIac - - to StJCI 2-7- _ Picue Pnffl NzniO of Group/Organization C4eI_ (4 Contact Person Addro; ,/ A/?. /2O v'i -L city ?.Provc,/t Ràsidc cc Pho o # Business Phono II / Fax U (bL/) 7,q(bq ) 7'13 9 -7: Z& I (ø04 ) EVENT - Name r Chan / Typc Location -- Time g. 7:oo, BrigadArriy: 3 &ti - Staii: . Finish; Brigade Departure: /2:3o, Time Start: Finish: Time Start: Finish: Auac,ie following If available or applicable: - Proposod Route Map 0 Terttativo Site Layout 0 Schodute Are the following available on site? 0 First Aid Room Ciean Drinking Water iYTciphono Special Equipment requested: Date Brigade Arrival; Brigade Departure: Brigado Arrival: - Brigade Departure: 0 RaIn Out Pla Coverage Is reqpestod for: (Please give approximate numbers) Age Group: - QL 0 Participants: If the event is longer than four (4) hours or at moal time(s), is food available on site? Will your organizatlon/grQus.ProYidU us with a doqat(Ofl? - i4Q OOOO Additional info'?iaEion/SpeCLal comments: 0 Spectators: (iioib: is complementary food available for our volunteers? Please specify (I.e. coffoo.1th, ctcJ ot 'eeLn2c(r r75 WIR you require a charitable lAi7 ( Date -z__- ST. JOHN AMBU1.AJCE #306 - 22230 North Ave. Maple Ridge, B.C. V2X 2L5 467-1490 p-cc- CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: April 15, 2002 and Members of Council FILE NO: E01-035-001.2 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: Haney Hawgs Show and Shine Purpose: To obtain Council approval for a request from Mr. Mike Hadden of Haney Hawgs to use Municipal Streets for their annual Haney Hawgs Show and Shine Event on Saturday, May 25, 2002. A copy of the request dated April 10, 2002 is attached. Recommendation(s): That Mr. Mike Hadden of Haney Hawgs (the organizer) be authorized to use Municipal Streets on Saturday, May 25, 2002 for their annual "Haney Hawgs Show and Shine", provided the conditions outlined in the report dated April 15, 2002 of the Chief Administrative Officer are met. Background: Mr. Mike Hadden of Haney Hawgs Inc. is requesting permission to use Municipal Streets on Saturday, May 25, 2002 for their annual Haney Hawgs Show and Shine Event. The event will take place on Maple Crescent and would require that Maple Crescent be closed to traffic from Dartford Street to Battle Avenue. The event is scheduled from 11:00 am to 4:00 pm. A map showing the location and detour route signed off by the RCMP Traffic Division is attached. From time to time the Municipality is requested to allow the use of Municipal Streets for organized events. Unless there are some unusual safety implications, approval is usually given on the condition that the Municipality be indemnified against any liability for injury or damage resulting from the event. The conditions of approval of the event are attached as "Schedule A". Prepared by: •ood, MEng., PEng. Engineer Approvedind Frauik Quinn, MBA, PEng., PMP Concurred by: GM: Public Works & Development Services Acting Chief Administrative Officer Schedule 'A' To Council Memorandum Dated April 15, 2002 Haney Hawgs Show and Shine Condition of Approval Approval for the event is given on condition that the organizers: traffic control plan must be authorized by the R.C.M.P, a copy of the plan with a R.C.M.P. signature must be delivered to the Engineering Department prior to the event; consumption of Alcohol beverages during this event is not permitted; notify local Fire Department, and Ambulance Services of the event; make arrangements with Coast Mountain Bus Company (formally BC Transit) for any required rerouting of buses; advertise the event in a local newspaper and notify all surrounding businesses and residents of the event (a minimum of one week prior to the event date); refurbish all municipal infrastructure to an equal or better condition than that which existed prior to the event, all within 24 hours of the completed event, to the satisfaction of the District of Maple Ridge; advertise the event in a local newspaper and notify all surrounding businesses and residents of the event (a minimum of one week prior to the event date); hold and save harmless the Corporation from and against all claims, and damages arising out of or in any way connected with the event; obtain and maintain during the term of this event a comprehensive general liability insurance policy providing coverage of not less than $5,000,000.00, naming the Corporation as an additional named insured. A copy of such policy shall be delivered to the Corporation prior to the event; The Corporation of District of Maple Ridge reserves the right to withdraw this permission to use Municipal Streets should the organizers fail to comply with the above requirements. Chief Administrative Officer -2- p FORM 'A'. Details of the Event Date:: Contact Person: PhoneO'1-65523O_Fax___________ Details: -kies&jas '4OVi -L 4--L, - o o 'Bc \ \-, to, ufl+;wi efd ovd e (1 >l pprop(o)re Sketch of Traffic Control Plan: ye vibtc RCMPconcurrence for the proposed Traffic Control Plan 1f'"-1 I. The following agencies have been advised and acknowledge the event:ApR 1 8 2002 BC Trans Fire Departme Ambulance Services Other / I ItVL.. I I'f/-tV 1 -iq i-Wt m 0) I- m —< BATTLE AVE BATTLE AVE cv / I'* l•%v,1 i13AV 0 C/) —I CN 1233/1 f 11232 cn CoCI) b120c'i 1 CU MAPLECR/. CO CU 125 I - Co 11,1 CO U) COfl J1271 0 IC)CD CU CU 0 I I 111240 I t1243/I 11240 112391 U) I J 0)1 __ ll7Cfl CU ______ 00) C/) —I CU 11295 11277 1278 C.) CU 11273 - C.) 11266 111261 (1) 11291/93 ('J rn 11284 11281 11272 11267 11253 11258 11249 11252 LORF )RNEAVE C,) N. o (\1 LORNEAVE LORNEAVE LORNEAVE i-I 10 ICl Ic,l C/) C.1 IC.) IC.- Ir- r- 10 0 0 N.J k'i ICC ChI11384 I I I I 0 g, I a ICC) U) ID 0 o l Co 0 C'l Co CU Co 0 CU CU cl I c4 I I 11339 F- T1 1334 11329 I CI) J310 I I I 11315 1 r-. 0 ol I IJJ I CC) Ill ICC) co I (4 I C4 ' Co. CU I DI I CUl 0 0) C,) —I F) 0 0) C/) —1 Co Co 05 CC) Co U) 0 0 0 II3AVE II3AVE II3AVE 11289 CC) 0 Co 0 U) 0 CU CU CU I - - I') 0 (m Cl) —I 'Co co C. 04 I I C'4 I I 11391 11381 Co I co I 111365] 0 -n 0 0 C/) —I SERVICE HANEY PARTS ACCESSOFIJES AR 74 April 10, 2002 The Corporation of the District of Maple Ridge 11995 Haney Place Maple Ridge, B.C. V2X 6A9 RE: ANNUAL SHOW & SHINE AT HANEY HAWGS This year will be the 7th Annual Haney Hawgs Show & Shine. This event is usually held the last Saturday in May and this year will be held on May 2 5th. Riders are encouraged to bring their bikes and display them. For a nominal fee (to cover the cost of the trophies), bikes can be entered in one of 11 judged classes and at the end of the day trophies are awarded. The store itself is open during the event with clothing and parts sales. The hours of the Show & Shine are from 11:00am to 4:00pm. If you have any concerns or questions, please -do--not-hesitate-- - - - to call. Sincerely, HANEY HAWGS INC. / H Mik 20617 Maple Crescent, Maple Ridge, B.C. V2X 1R8 Phone: (604) 465-5230 Fax: (604) 465-4161 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: April 24, 2002 and Members of Council FILE NO: RZ'053/93 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: Rescind all Readings Maple Ridge Zone Amending Bylaw No. 4983-1993 (11902 232 Street) PURPOSE: Maple Ridge Zone Amending Bylaw No. 4983-1993 was considered by Council at a Public Hearing held November 22, 1993 and subsequently granted 2' & 3' reading on November 29, 1993. A one year extension was granted by Council on February 9, 1999 and a final one year extension was granted by Council September 26, 2000. As there has been no further progress on the application and the final extension has expired, it is recommended that all readings to the Bylaw be rescinded and the file closed. This application was for 18 townhouse units under the RM-1 (Townhouse Residential) zone. RECOMMENDATION: That Maple Ridge Zone Amending Bylaw 4983-1993, granted 2' & 3rd reading on November 29, 1993 and 1st reading on November 1, 1993 be rescinded. BACKGROUND: Applicant: High Ridge Ventures Ltd. Owner: High Ridge Ventures Ltd. Legal Description: Parcel "A" (R.P. 15155) Lot 2, Section 16, Township 12, Plan 8165, NWD OCP: Existing: Compact Housing (40 units per net hectare) Zoning: Existing: RS-1 (One Family Urban Residential) Proposed: RM-1 (Townhouse Residential) Existing Use of Property: Single Family Residential Proposed Use of Property: Townhouse Residential Access: 232 Street The following dates outline Council's consideration of the application and Bylaw 4983-1993 - The land use report (see attached) was considered on September 27, 1993; - First Reading was granted November 1, 1993; - Public Hearing was held November 22, 1993; - Second and Third reading was granted on November 29, 1993; - First extension was granted February 9, 1999; - Second Extension was granted September 26, 2000. - 1 - ? Z. tz On July 4, 2001 the applicant was advised by phone of the impending file closure and in a letter dated April 24, 2002, the applicant was advised that Council will be considering the closure of this file at their meeting of May 14, 2002. The following are the outstanding Council conditions to be addressed prior to consideration of final reading: Registration of a Rezoning Development Agreement including the deposit of security as outlined in the Agreement; Road dedication as required; Removal of the existing buildings. SUMMARY: As there has been no further progress on the application and the final extension has expired, it is recommended that all readings to Maple Ridge Zone Amending Bylaw 4983-1993 be rescinded and the file closed. Prepared by: Gay McMillan Plannin Techn ian rove ne Picri-? Direc1aiiiing Concurrence: Frank Quinn, P .Eng. ,PMP Acting Chief Administrative Officer GM1j vt -2- i i r=IJ! mom ON IRS-3 I CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: August 29, 2000 and Members of Council FILE NO: RZ153/93 FROM: Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: Final One Year Extension Application (11902 232 St.) SUMMARY: On August 22, 2000, Council granted a 30 day deferral to rescind the Bylaws for the above noted application. The applicant has now applied for a final one year extension under Maple Ridge Development Procedures Bylaw No. 5879-1999. This application is for 18 townhouse units under the RM-1 (Townhouse Residential) zone. Staff supports this application for an extension. RECOMMENDATION: That pursuant to Maple Ridge Development Procedures Bylaw No. 5879-1999, a one year extension be granted for rezoning application RZ/53193. BACKGROUND: Applicant: High Ridge Ventures Ltd. Owner: High Ridge Ventures Ltd. Legal Description: Parcel "A" (R.P. 15155) Lot 2, Sec. 16, Tp. 12, Plan 8165, NWD OCP: Zoning: Existing: Proposed: Existing Use of Property: Proposed Use of Property: Access: Compact Housing (40 upnh) RS-1 (One Family Urban Residential) RM-1 (Townhouse Residential) Single Family Residential Townhouse Residential 232 Street As a requirement ofthe -devehpment processthesiteisto-be inc-iuded-intc al e-ve-iopment Permit Area for form and character that will establish the exterior design controls for the Building Permit stage. The following dates outline Council's consideration of the application and Bylaw 4983-1993. - The land use report (see attached) was considered on September 27, 1993; - First Reading was granted November 1, 1993; - Public Hearing was held November 22, 1993; - Second and Third reading was granted on November 29, 1993. -1- First extension was granted February 9, 1999. The following are the outstanding Council conditions to be addressed prior to consideration of final reading: Registration of a Rezoning Development Agreement including the deposit of security as outlined in the Agreement; Road dedicatiOn as required; Removal of the existing buildings. Discussion: The applicant has been actively pursuing the completion of this rezoning application and it is anticipated that within the next few months final consideration will be applied for. CONCLUSION: Staff supports the extension and recommends that Council grant a one year extension. Prqpared y: y McMilla J.flJl) ' nin chnician CL121tk TLL/ Approved by: Christine Carter, M.C.I.P Director of Planning Approved by: Jake J. Rudolph, AICP, MCIP GM: Public Works & Development Services Concurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer JB/bjc -2- CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: FROM: SUBJECT: His Worship Mayor A. Hogarth and Members of Council Chief Administrative Officer RZ/53/93 (11902-232 St.) DATE: July 17, 2000 FILE NO: RZ/53/93 ATTN: CofW-PW&Dev EXECUTIVE SUMMARY: Maple Ridge Zone Amending Bylaw No. 4983-1993 was given third reading on November 29, 1993. A one year extension was granted to this application on February 9, 1999. The applicant has not applied for a second extension as permitted under Maple Ridge Development Procedures Bylaw No. 5879-1999. Staff are therefore recommending that all bylaw readings be rescinded and the file be closed. II RECOMMENDATION: That with respect to Maple Ridge Zone Amending Bylaw 4983-1993, that 2nd and 3rd reading granted November 29, 1993 and 1st reading granted November 1, 1993 be rescinded. III BACKGROUND: Applicant: Owner: Legal Description: OCP: Zoning: Existing: Proposed: Existing Use of Property: Proposed Use of Property: Access: IV DISCUSSION: High Ridge Ventures Ltd. High Ridge Ventures Ltd. Parcel "A" (R.P. 15155) Lot 2, Sec. 16, Tp. 12, Plan 8165, NWD Compact Housing (40 upnh) RS-1 (One Family Urban Residential) RM-1 (Townhouse Residential) Single Family Residential Townhouse Residential 232 St=reet The property is located on the east side of 232 Street in the 11900 Block. The development proposal was for 18 townhouses under the RM-1 zone. Council granted a one year extension to the application on February 9, 1999. A copy of that report and the original land use report are attached. The applicant was advised of the opportunity to apply for a further one year extension on February 11, 2000 and again May 8, 2000. No response has been received to either letter. - 1 - V CONCLUSION: The applicant has not applied for an extension under Maple Ridge Development Procedures Bylaw No. 5879-1999. It is therefore recommended that all readings to the Bylaw be rescinded and the file be closed. -*. Prepared by: Gay McMillan Planning Technician cLk1 (i Approved by: Christine Carter, M.C.I.P District Planner Approved by: Jake J. Rudolph, AJCP, MCJP GM: Public Works & Development Services Concurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer JB/bjc -2- CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: January 21, 1999 and Members of Council FILE NO: RZ/53/93 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: RZ/53/93 - Extension SUMMARY: The applicant for the above noted file has applied for an extension to this rezoning application under Council Procedures Bylaw No. 5632-1997 as amended. This application is for approximately 18 townhouse units under the RM-1 zone. Staff support this application for an extension. RECOMMENDATION: That a one year extension be granted for rezoning application RZI53/93. BACKGROUND: This application is for an 18 unit townhouse proposal. The site is located on the east side of 232 St. in the 11900 Block. A requirement of the development process included the site into a Development Permit Area to ensure the form and character of the development at the Building Permit stage. The following dates outline Council's consideration of the application and bylaws: - The land use report (see attached) was considered on September 27, 1993; - First Reading was granted November 1, 1993; -Public Hearing was held November 22, 1993; - Second and Third reading was granted on November 29, 1993. The following are the outstanding Council conditions to be addressed prior to consideration of final reading: Registration of a Rezoning Development Agreement including the deposit of security as outlined in the Agreement; Road dedication as required; Removal of the existing building/s; - 1 - Discussion: The applicant has indicated that he is concerned with the current market conditions and will pursue the completion of this rezoning application when conditions improve. CONCLUSION: Staff support the extension and recommend that Council grant a one year extension. Gay Por, Planning Tec nician L_II\/(_(QLO_,7 —.... Chief Administrative Officer Ge41anager: P$lic Works and 13 r of C ent Planning Ilevelopment Services GP/bjc i -2- CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 4983 - 1993 A By-law to amend zoning on Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFOR1 the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No. 4983 - 1993 ." That parcel or tract of land and premises known and described as: Parcel "A" (Reference Plan 15155) Lot 2, Section 16, Township 12, Plan 8165, New Westminster District and outlined in heavy black line on Map No. 999 a copy of which is attached hereto and forms part of this by-law, is hereby rezoned to RM-1 (Townhouse Residential). Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 199. PUBLIC HEARING held the day of A.D. 199. READ a second time the day of , A.D. 199. READ a third time the day of A.D. 199. RECONSIDERED AND FINALLY ADOPTED, the day of A.D. 199. MAYOR CLERK T •\1T --i--'--'s:— c REM 23$ 13 11 10 1'J JL I 67885— A I PLAN I 183364 • 330 331 (17509) 'jia5 A°[ EM I JsoJ 4 /7509 _I I (.4 65777 - p87445 7447 gj DEWONEY TRUNK ROAD -14 ______ P87446 1186259 P 66777 P.87279 LMP81' Jm7 RE I PLANL ; ,' ioz4 11957 11960 —I B Z./JP7254-. B 2 )4 . LA/P 425 11961 .11960 L 112471 l PLAN M II 00 /1950 ' tO 8 22024 11946 II 11943 31 6 6 .1 0 A /1936 • SLAGER AVE. /1950 5 M 30 ' 'PLAN REP fl44/ /1909 5 . 27 /0 14643 11929 t A 8 "9/I . /4098 41/903 1/902 .579 ha - t r 1/903 1/910 1 34980 /1892 " • _______ PLAN /1885 W 1/886 • 46 1/685 ____ 38 1/865 1/692 I 232 0 - /1686 11870 11865 1,282 po4'2 1/660 /1867 jL 11866, • 1185 11860 PLAflI 25 t •54 . . 1— 40 /1875 . I 1/865 d 1185$ 24454 /185/ /1850 11865 11850 12599 11850 PcI A 45 PLAN 50521 11844 14 11844 /1835 /1836 S 83' OF I 2 1/837 rK 11839 - pj4y 10448- - 1/636 1/823 11624 . 35 11834 I 1/852 11819 . /1618 ' PL.Aii/ 1/83/ I .437 ha - .-_ 21 . 44 24972 I822 J /18/9 /1820 Er. 36 $83 ''i ' I 3629 11606 CC /181/ /18/0 B IT 16 - . i/rn, . 36 .. -.lI8IZ-//&-. , 8484 lB .542 ha 11804 118 TH AVE .I..I .1 Maple Ridge Zone Amending Bylaw No. 4983 - 1993 Map No. 999 Rezone From: RS-1 (One Family Urban Residential) To: PM-i (Townhouse Residential) r MEMORANDUM Submitted to: () Council ( ) Committee of the Whole ( ) Corporate and Community Services Committee () Planning and Operational Services Committee ADMINISTRATOR'S RECOMMENDATION That the recommendation of the Director of Planning be approved. TO: ADMINISTRATOR FROM: DIRECTOR OF PLANNING DATE: SEPTEMBER 17, 1993 SUBJECT: RZ153193 LEGAL: PARCEL A (REFERENCE PLAN 15155) LOT 2 SECTION ' 16 TOWNSHIP 12 PLAN 8165 NWD LOCATION: 11902 232 STREET FROM: RS-1 (ONE FAMILY URBAN RESIDENTIAL) TO: RM4 (TOWNHOUSE RESIDENTIAL) APPLICANT: - - - LLOYD GAUVIN OWNER: W & E HOVIS SUMMARY: An application has been received to rezone the above described property to permit the construction of approximately 18 townhouse units. RECOMMENDATION THE DIRECTOR OF PLANNING RECOMMENDS THAT APPLICATION RZ/53193 (FOR PROPERTY LOCATED AT 11902 232 STREET) TO REZONE PROPERTY DESCRIBED IN HIS MEMO DATED SEPTEMBER 17, 1993 FROM RS-1 (ONE FAMILY URBAN RESIDENTIAL) TO RM-1 (TOWNHOUSE RESIDENTIAL) BE FORWARDED TO PUBLIC HEARING NOTING THAT THE CONDITIONS TO BE MET PRIOR TO PUBLIC HEARING AND PRIOR TO FINAL CONSIDERATION OF THE ZONE AMENDING BY-LAW ARE ALSO DETAILED IN THAT MEMO. CONDITIONS TO BE MET PRIOR TO PUBLIC HEARING: 1) FULLY DIMENSIONED DEVELOPMENT PLAN SHOWING THE FOLLOWING: BUILDING LOCATIONS; BTJTLDING ELEVATIONS; ACCESS/EGRESS LOCATIONS; PARKING LAYOUT; TYPICAL SUITE PLAN; CONCEPTUAL LANDSCAPE PLAN; ROAD DEDICATION; RELOCATED AND ENLARGED AMENITY AREA, ALL DRAFTED IN COMPLIANCE WITH THE MAPLE RIDGE ZONING, PARKING AND SUBDWISION BYLAWS AND THAT PRIOR TO FINAL APPROVAL THE FOLLOWING MUST BE COMPLETE: REGISTRATION OF A REZONING DEVELOPMENT AGREEMENT FOR SERVICES AS VOLUNTEERED BY THE DEVELOPER; DEPOSIT OF SECURITY AS OUTLINED IN THE REZONING DEVELOPMENT AGREEMENT; ROAD DEDICATION OF 3METRES'FRONTING 232ND STREET. REMOVAL OF THE E)(ISTING HOUSE. BACKGROUND Location: The site is located on the east side of 232nd street in the 11900 block. -2- Conclusion: The application is in compliance with the Official Community Plan It is recommended that once the site plan has been revised with respect to the amenity area that this application be supported and forwarded to a public hearing. R.C. Boyes Director of Planning !GP a CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: April 10, 2002 and Members of Council FILE NO: RZ1013/99 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: Final One Year Extension Application 10515/95 240 Street & 23950 Zeron Avenue PURPOSE: Council granted a one year extension to the above noted application on February 13, 2001. The applicant has now applied for a final one year extension under Maple Ridge Development Procedures Bylaw No. 5879-1999. This application is for 21 lots under the CD-1-93 (Amenity Residential District) & RS-lb (One Family Urban (Medium Density)Residential) zone. RECOMMENDATION: That pursuant to Maple Ridge Development Procedures Bylaw No. 5879-1999, a one year extension be granted for rezomng application RZI013/99 (property located at 10515195 240 St. & 23950 Zeron Ave). BACKGROUND: Applicant: Genesis Consulting/ John J. Duguid Owner: John P McLoughlin,Horst Romani & Surjit S Grewal Legal Description: Lot 9, Plan 29456 & Lot: 3, Plan 3825 OCP: Existing: Single Family Residential (18 units per net hectare) Proposed: Single Family Residential (18 units per net hectare) Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: CD- 1-93, RS-lb (One Family Urban (Medium Density)Residential) Surrounding Uses: The site is located on 240 Street in the emerging urban area of Cottonwood & Albion. Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Access: 240 Street The following dates outline Council's consideration of the application and Bylaw 5854-1999: - The land use report (see attached) was considered on November23, 1999; - First Reading was granted November 23, 1999; - Public Hearing was held December 21, 1999; - Second and Third reading was granted on January 11, 2000; and - First extension was granted February 13, 2001. - 1 - 1Z ~ The following are the outstanding Council conditions to be addressed prior to consideration of the Bylaw for final reading: Registration of a Rezoning Development Agreement including the deposit of security as outlined in the Agreement; A geotechnical report which addresses the suitability of the site for the proposed development; Road dedication as required for 240 Street; Consolidation of the development site; Inclusion of the site into Sewer Area "A"; That a Preliminary Lot Grading Plan be provided by a professional engineer, consistent with the recommendations contained in the Terra Engineering geotechnical report dated November 4, 1999; Preliminary Building concepts be consistent with the lot grading proposal and the recommendations of Terra Engineering; An updated geotechnical assessment based on the preliminary plan of development; and A Restrictive Covenant must be registered at the Land Title Office based on the geotechnical engineer's design criteria and grading requirements for both buildings and services. DISCUSSION: This is the last extension available for this application and if the applicant does not complete the rezoning requirements this year the file will be closed and all the readings to Bylaw 5879-1999 will have to be rescinded. SUMMARY: The applicant has indicated that they will complete Council's conditions of rezoning this year. It is recommended that a final one year extension be granted. by: UyKa m Frank Quinn,P.Eng,PMP Acting Chief Administrative Officer GM/jvt -- -2- h 325 l7Tr-7 C 327 3.9 f P11873 ', ' ., , A S 17 Rem 3 $0595 \ P 3825 co q 0 R S -1 b 1033 '3e6' 9 A EP 16557 10628144 /0350 5> 34 1055 10 8 1s,,, Fos34CS• 0548 — 3s, 1033 '0343S9 0 339 '052g CI) bject propertieSus '05?? 0 34 0 7 "-" 1 2 10519 1052636/ 350 10$? i 8 362 105 18 P 29456 $0511 59 10516 363 348 10509 343 1051 $0515 10502 r "'RS-3 260 365 347 - 346 - — \0 -o Rem 372 P 10921 6 0 .31 % 10456 RS-2 <. '31 ' LMP 35030 9 P 4750 -o 211 P22743 P 14750 o 10423 216 ( Q45 23895 270 A Rem7 8. 'C 274 273 272 271 10420 subject properties (currently zoned RS-3) NI> CORPORATION OF LIZ, THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE Incorporated $2, September, 1874 PLANNING DEPARTMENT - DATE: February 17, 1999 FILE:RZJ13/99 SCALE: 1:2,500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: January 22, 2001 and Members of Council FILE NO: RZ/13/99 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: 105 15,10595 - 240 Street & 23950 Zeron Ave. SUMMARY: The applicant for the above noted file has applied for an extension to this rezoning application under Maple Ridge Development Procedures Bylaw No. 5879-1999. This application is for 21 single family lots under the RS-lb and CD-1-93 zone. A geotechnical report has been provided which has identified a number of concerns which should be addressed prior to Council granting final consideration to the Zone Amending Bylaw. They are identified in this report. Staff support this application for an extension provided the geotechnical concerns have been met. RECOMMENDATION: That a one year extension be granted for rezoning application RZ/13/99 and that the following conditions be added to those already required in the memo dated October 19, 1999 for RZ/13/99. Additional conditions to be met prior to final approval: That a Preliminary Lot Grading Plan be provided by a professional engineer consistent with the recommendations contained in the Terra Engineering geotechnical report dated November 4, 1999; Preliminary Building Concepts be consistent with the lot grading proposal and the recommendations of Terra Engineering; An updated geotechnical assessment based on the preliminary plan of development be provided; -A=--Restricti.ve -Covenant.rnusLbe.registered - at_the..Land. Title OfficeJascd ...on.the... geotechnical engineer's design criteria and grading requirements for both buildings and services. BACKGROUND: Applicant: Genesis Development Consultants Ltd. Owners: J. & J. McLaughlin, S & S Singh and H & C Romani Legal Description: Lot 9, Plan 29456, Lot3, Plan 3825 & Parcel "A" Plan 3825 Zoning: Existing: RS-3 (One Family Rural Residential) / -1- /. V Proposed: RS-lb & CD-1-93 Surrounding Uses: The site is located on 240 Street in an emerging urban area of Cottonwood/Albion. Existing Use of Property: Single Family Residential Proposed Use of Property: Single Family Residential Access: 240 Street Servicing: Will be provided at the time of subdivision This application is for a future subdivision of approximately 21 single family lots. The following dates outline Council's consideration of the application and Bylaw 5854-1999: - The land use report (see attached) was considered on November 23, 1999; - First Reading was granted November 23, 1999; - Public Hearing was held December 21, 1999; - Second and Third reading was granted on January 11, 2000. The following are the outstanding Council conditions to be addressed prior to consideration of final reading: Registration of a Rezoning Development Agreement including the deposit of security as outlined in the Agreement; A geotechnical report which addresses the suitability of the site for the proposed development; Road dedication as required for 240 Street; Consolidation of the development site; Inclusion of the site into Sewer Area "A"; New requirements identified: That a Preliminary Lot Grading Plan be provided by a professional engineer, , consistent with the recommendations contained in the Terra Engineering geotechnical report dated November 4, 1999; Preliminary Building Concepts be consistent with the lot grading proposal and the recommendations of Terra Engineering; An updated geotechnical assessment based on the preliminary plan of development; A Restrictive Covenant must be registered at the Land Title Office based on the geotechnical engineer's design criteria and grading requirements for both buildings and services. -2- Discussion: The preliminary geotechnical report provided for this application has raised some concerns which could impact the geometry and intent of the zoning proposal. Staff recommend that these be addressed prior to Council granting final approval to the zoning bylaw. The applicant has indicated that they are prepared to proceed with this application. CONCLUSION: Staff support the extension and recommend that Council grant a one year extension. repared by: Gay McMillan Planning Technician CLc k(L& Approved by: Christine Carter, M.C.I.P Director of Planning Approved by: Frank Quinn, P.Eng. PMP Acting GM: Public Works & Development Services Concurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer GM/sg -3- CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor C. Durksen DATE: October 19, 1999 and Members of Council FILE NO: RZ/13/99 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: RZ/13/99 (10515 & 10595 240 St. and 23950 Zeron Ave.) I EXECUTIVE SUMIIVIARY: An application has been received to rezone the above noted properties to permit the subdivision into approximately 21 lots. The proposal is in compliance with the density designations of the Official Community Plan and will provide lots under the RS-lb and .CD-1-93 zone. In order to advance this application to the December Public Hearing the applicant has asked thatCouncil grant IM reading to the Zone Amending By-law 5854 - 1999. II RECOMMENDATION: That application RZ1I3/99 (for property located at 10515 & 10595 240 St. and 23950 Zeron Ave.) to rezone property described in the memorandum dated October 19, 1999 from RS-3 (One Family Rural Residential) to RS-lb (One Family Urban (medium density) Residential) and CD-1-93 (Amenity Residential District) be forwarded to Public Hearing and that F reading be given to Maple Ridge Zone Amending By-law 5854 - 1999. Condition to be met prior to first reading: 1) A fully dimensioned subdivision plan has been received. And that prior to final approval the following must be complete: Registration of a Rezoning Development Agreement including the deposit of security as outlined in the Agreement; A geotechnical report which addresses the suitability of the site for the proposed development; Road dedication as required for 240 St.; Application for inclusion of the site into Sewer Area "A"; Consolidation of the development site. -1- III BACKGROUND: Applicant: Genesis Development Consultants Ltd. Owner: J & J McLaughlin, S & S Singh and H & C Romani Legal Description: Lot 9, Plan 29456; Lot 3, Except Parcel "A" (E.P. 16557) Plan 3825 and Parcel "A" (E.P. 16557) of Lot 3, Plan 3825 all of D.L.406&408,NWD OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses: Existing Use of Property: Proposed Use of Property: Access: Single Family Residential (18 upnh). Single Family Residential (18 upnh) RS-3 (One Family Rural Residential) RS-lb (One Family Urban (medium density) Residential) and CD- 1-93 (Amenity Residential District) New residential development is to the north, east & west. There is development potential to the south for residential use. Residential Residential 240 St. and Zeron Ave. Servicing: required at zoning (Sanitary Sewer) Previous Applications: nla IV PROJECT DESCRIPTION: The site is within the Cottonwood area. It consists of 3 separate properties for a total of 1.983 ha The topographic constraints and arterial status of 240 St. require that lots receive access via a lane system. The topography dictates that no vehicular connection to Zeron Ave. can be achieved with the lane however a pedestrian pathway will be incorporated with the subdivision to link to Zeron Ave. Zeron Ave. currently provides access to an existing home site through the Kanaka Ridge development. This development proposal would continue to provide the lot off of Zeron with a reduced road standard that will require approval of a Development Variance Permit at the subdivision stage. As well, this development will accommodate another connection with the Kanaka Ridge development through to Slatford St. V PLANNING ANALYSIS (i) Official Community Plan Schedule "B" of the Official Community Plan designates the site as Single Family Residential (18 upnh). The development proposal is for approximately 21 lots of varying size and is in compliance with that designation. In order to achieve the overall density as proposed the properties must be consolidated into one development site. -2- IV SERVICING CONCERNS The Engineering Department have advised that all the services required in support of the development application do not exist to the site. It will, therefore, be necessary for the owner to enter into a Rezoning Development Agreement for the extension of the Sanitary Sewer prior to final reading It will be necessary to have the property included into Sewer Area "A", an application, through the Clerks Department must be made. It will also be necessary to dedicate road right of way along the 240 Street frontage to achieve the arterial standard. Given the topographical constraints a geotechnical report which addresses the slope stability and utility and road corridors is required. VI CONCLUSION: Staff support the development plan and recommend that the application proceed to Public Hearing. Prepared by: Gay Por1(__ Plann' L Approved by: Terry Fryer, P. Director of Current Planning Approved by: Jake J. Rudolph, AICP, MCTP GM: Public Works & Development Services Concurrence: Robert W. Robertson, AICP, MCIP Chief Administrative Officer (9) -3- Plan To Accompang Rezonning 0 20 0 -69~ml .i /21. 40.9 2329m1 I / 2---- --------\ - 18.0 q 2 0.1 - ----------AmmenIbjcovcnant q 18 /0, to preserve ex trees one / iane )+.0 H-.0 H-.0 1 70 1 11.0 rJ /I f:I Pr ,A 7 I 8 ' 9 i 10 i 11 i 12 5I 52J' RJm7 I 57Jm2.I I 5t2ni 1+.o 1+.0 1+.0 H-.0 l+.0 11.0 X Zcron ave f-uture exfrention and liamerbead of the lane future 1.5m paved walkwwaLj walkway 5tcps to zeron ave 6. 0 + __ Tane N N " 11.0 70 1 170 _____ 10.0 '01 NKJ p( K! K' 'I I 13 I I I 1+ I 15 ' ié 17 5T2m2. I 521m2. I 7Jnii I 7ml ' Zi3Oml 11.0 1+.0 H-.0 2.7 \ u o 3° j9m2 372 9 +0 557mZ -1:371 - CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5854 - 1999 A By-law to amend zoning on Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No. 5854 - 1999 ." Those parcels or tracts of land and premises known and described as: All that portion of: Parcel "A" (explanatory plan 16557) Lot 3, District Lots 406 and 408, Group 1, Plan 3825, New Westminster District and Lot 9,.District Lots 406 and 408, Group 1, Plan 29456, New Westminster District and Lot 3, Except: Parcel "A" (Explanatory Plan 16557); District Lots 406 and 408, Group 1, Plan 3825, New Westminster District. and outlined in heavy black line is hereby rezoned to RS - lb (One Family Urban (medium density) Residential), and that portion shown hatched is hereby rezoned to CD- 1-93 (Amenity Residential District) as shown on map 1221, a copy of which is attached hereto, and forms part of this by-law. Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of ,A.D. 199. PUBLIC HEARING held, the day of A.D. 199. READ a second time the day of ,A.D.199. READ a third time the day of ,A.D. 199. RECONSIDERED AND FINALLY ADOPTED, the day of . A.D. 199. MAYOR CLERK MAPLE RIDGE ZONE AMENDING I Bylaw No. 5854-1999 Map No. 1221 From: RS-3(One Family Rural Residential) To: RS—lb(One Family Urban(medium density)Residential) and CD— 1 —93(Amenity Residential District) shown hatched I 0"N 21 'A MAPLE RIDGE Incorporated 12 September, 1874 1:2500 Plannmg Info MAPLE RIDGE IN VOICE Folder No: 199900522400 RZ. Ioor t 12 Sternber, 574 . Rezoning Customer Copy Dittrict of Maple Ridge 11995 Haney Place Maple Ridge, B.C. V2X 6A9 Business Number: 10698 4271 Roll Number: 8420801008 Telephone: (604)467-7341 Ref file #: RZ/013/99 Fax: (604)467-7329 GENESISCONSULTING *JOHN J. DUGUID* #102 2230 NORTH AVENUE MAPLE RIDGE, B.C. V2X 2L5 . Bill#: 7767 Rezoning Application Extension I- GR - 53110 000 4120 500.00 Total Amount Due: 500.00 Office Use Only Signature of Applicant: Witness: Date: NOT PAID UNLESS IMPRINTED BY CASH REGISTER •0077 Planning Info: INSTOICE Folder No: 1999 005224 00 RZ 1tcoorted 12 S.ptemb 1874 . Rezonrng -. Office Copy 0 -. District of Maple Ridge 11995 Haney Place Maple Ridge, B.C. V2X 6A9 Telephone: (604)467-7341 Fax: (604)467-7329 GENESIS CONSULTING 8J()}fl•4 J. DUGUID* #102 22230 NORTH AVENTJE MAPLE RIDGE, B.C. V2X 21,5 Office Use Only Billed Date: January 30, 2002 Bill #: 7767 Civic Address: 10515 240 ST Rezoning Application Extension 1 -GR-53 110-000-4120 Total Amount Due: 500.00 500.00 0400 0007767 500.00 Planning Dept: Finance Dept: Business Number: 10698 4271 Roll Number: 8420801008 Ref file #: RZ/013/99 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: April 15, 2002 and Members of Council FILE NO: 5340-20 FROM: Chief Administrative Officer ATTN: COW: PWDS SUBJECT: Inclusion Into Sewer Area "A" Property Located at 24070 - 102 Avenue Purpose: To introduce a by-law for three readings in response to a valid petition to include one parcel in Sewer Area "A". Recommendation: That the report dated April 15, 2002 be received, noting that it is reported therein that the petition to include property located at 24070 - 102 Avenue in Sewer Area "A" is sufficient and valid; and further, that Maple Ridge Sewer Area "A" Sewerage Works Construction and Loan Authorization Amending By-law No. 6037 - 2002 be read a first and second time, and that the Rules of Order be waived and Maple Ridge Sewer Area "A" Sewerage Works Construction and Loan Authorization Amending By-law No. 6037 -2002 be read a third time. Background: A petition has been submitted to the Clerk's Department requesting that the parcel legally and civically described as: Lot 13, Section 3, Township 12, Plan 19526, N.W.D. (24070 - 102 Avenue) be included in Sewer Area "A" due to a faulty septic system. Intergovernmental Issues: After third reading is granted, this by-law will require the approval of the Deputy Inspector of Municipalities prior to final adoption of the by-law. Environmental Implications: Inclusion into the Sewer Area will assist in eliminating the environmental concerns due to a faulty septic system. Citizen/Customer Implications: The owner is responsible for all costs and there will be no direct cost to the District. Interdepartmental Implications: N/A. Financial Implications: Upon adoption of this By-law, the District can legally bill for the annual sewer rate. 730 Memo re Sewer Area "A" Page (2) Alternatives: N/A. Summary: N/A Prepared by: Anne Hertzog stat Municipal Frank Quinn, P. Eng., PMP Acting Chief Administrative Officer /jh Attachment CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6037 - 2002 A By-law to extend Sewer Area "A" within the District of Maple Ridge WHEREAS the Council of the Corporation of the District of Maple Ridge, pursuant to Maple Ridge Sewer Area "A" Sewerage Works Construction and Loan Authorization By-law No. 2486 - 1977, established Sewer Area "A" within the boundaries of the Municipality; AND WHEREAS, the Council has received a petition from property owners for the extension of Sewer Area "A" and deems it expedient to extend Sewer Area "A". NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge in open meeting assembled, ENACTS AS FOLLOWS: This By-law may be cited for all purposes as "Maple Ridge Sewer Area "A" Sewerage Works Construction and Loan Authorization Amending By-law No. 6037 - 2002". That Maple Ridge Sewer Area "A" Sewerage Works Construction and Loan Authorization By-law No. 2486 - 1977 as amended be further amended by adding to Section 1, the following words: "and also shall include all those portions of: Lot 13, Section 3, Township 12, Plan 19526, N.W.D. (24070 - 102 Avenue) as shown boldly marked on the map attached to the By-law and marked as Schedule "A". That the parcel noted in Paragraph 2 above, of this by-law shall bear the same charges as those properties in the original Sewer Area "A". READ a first time the day of , 2002 READ a second time the day of , 2002 READ a third time the day of , 2002 APPROVED by the Deputy Inspector of Municipalities the day of 2002. RECONSIDERED and adopted the day of 2002. MAYOR CLERK Attachment: Schedule "A" I 5.25 CHAINS OF J SCHEDULE "A" NPLE RIDGE SEWER AREZ "A" SEWEPZGE WORK CONSTRUCTION AND LOAN AUTHORIZATION 10273 AMENDING BY-LAW NO. 6037 - 2002. 1021.7 G '0,75 S E 198' ADJ PcI. C 10f I 1w 1w 4' Ic,, 0 c..l H LOT 22 p0260 2 0250 3 p238 N75'of4 W Rem2 E 152.84' 245.35' 56.j7v. 2 2 102 AVENUE Iola 8 " A 1112 13 14 15 B A 21 30 10174 6 ,0,60 I ............. t A SCALE: N.T.S. I I PROPOSED AREA TO BE INCLUDED INTO SEWER AREA A I EXISTING SEIVER AREA A CORPORATION OF THE INCLUSION OF PROPERTY DISTRICT OF MAPLE RIDGE INTO MAPLE RIDGE ENGINEERING SEWER AREA A Incorporated 12 September. ia DEPARTMENT _______________________ DATE: MAR. 2002 FILE/DWG No AREA A 0038 6SAO-o C CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: April 22, 2002 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: Silver Valley Area Plan Work Program Update SUMMARY: In December of 2001, Planning staff provided Council with a summary of work required to complete implementation of the Silver Valley Area Planning Study. The summary identified the need for a detailed implementation plan that included budgets and outcomes. This report provides the detailed plan. RECOMMENDATION: This report is submitted for Council's information. BACKGROUND: In September of 2001, Council adopted the principles outlined in the Silver Valley Area Planning Study as the basis for future development in Silver Valley. At the same time, Council instructed staff to develop a detailed work plan that would address implementation of these principles. The principles contained in the Study are an integral part of the Land Use Plan proposed, and represented the initiating phase of the study. These principles have become the basis upon which all subsequent work will be assessed. DISCUSSION: The work plan addresses a number of important objectives. These include: The Silver Valley Area Planning Study represents an important investment in the planning process for Silver Valley, by both Council and the community-at-large. The work plan proposes to optimize the use of the Study in developing the Land Use Plan for Silver Valley and the policies needed toiñllilèmntit. - - The Official Community Plan review to be undertaken this year will include the Silver Valley Area Plan as an integral part. That review will identify a framework for neighbourhood planning and the need to acknowledge specific planning and development objectives for different areas of the community. Silver Valley is already identified as one of these areas and the Silver Valley Area Plan will provide the planning and development objectives required to address the principles derived from the Civitas study. The program described herein proposes to achieve that work. -1- 73) The community participation that was important to the development of the Study will continue with its implementation. A draft outline for the content of the Silver Valley Area Plan has been prepared and is appended to this report. The Plan will form a 'chapter' of the Official Community Plan. PHASING There are three distinct phases to the work required to implement the Study recommendations: Mapping, Editing and Program Initiation Phase Implementation of the Silver Valley Area Plan will include amendments to the Official Community Plan that create a separate segment or chapter in the document, for the Silver Valley area. Presently, the Official Community Plan provides some policy framework for development in Silver Valley and identifies projected land uses within the overall land-use map, Schedule B. The existing OCP policy references are quite general but remain the basis for work completed with the Silver Valley Area Planning Study. They will need amendment only to acknowledge the more detailed policy work that will make up the "Silver Valley" chapter of the Official Community Plan. The land-use mapping will include a separate Schedule for Silver Valley. Changes in specific land use aside, the mapping may differ from the current Schedule B. Mostly, the differences will attempt to improve legibility, providing detail and making the information accessible to a broader audience. As this work will be concurrent with the overall OCP review, the intent is to insure consistency with the final product of that review. The mapping will also include new schedules that identify the transportation objectives and the trail network. There are two preparatory tasks necessary to undertake subsequent phases of the project. Staff will prepare terms of reference for consulting assistance from a land-use economist. This work will provide the framework of policy and regulation for the allocation and distribution of commercial space as well as the appropriate mix of commercial uses to ensure its long-term viability. The second task will involve consultation with representatives of the stakeholder groups that participated in preparing the Study. The purpose is to provide an opportunity for a review of the. irnpJementatiDnpliocessas means of confirming consistency with the intent of the Study. Policy Development Phase An interdepartmental team will guide the second and third phases of the project. Staff from the Planning, Engineering, Parks and Leisure Services, and Finance Department will provide input on a variety of policy initiatives that will form the core of the plan. The Silver Valley Area Planning Study carefully examines essential objectives of the plan against current policy. In total, there are approximately thirty different policy statements required to cover seven major components of the draft plan. The components include land-use - 2- \\Oak\dev. serv.\Planning\Projects\Silver Valley\SVOCP2002\hnplementation\SV Work Plan Memo.doc definitions, land-use patterns, form and character objectives, environmental objectives, infrastructure policies, economic strategies and phasing strategies. For example, the ability to adequately plan for the provision of public facilities, such as schools, will be addressed by these policies. This work will also form the basis for broader Official Community Plan policy relating to other urban growth areas. An important element of the Study was the use of sketches, diagrams and photos to express the desired outcome of a given policy approach or objective. This approach will be incorporated within the Area Plan-OCP amendment as well. The use of images assists in reducing ambiguity with respect to intended results. The completion of this phase will include bylaw amendments to the Official Community Plan that will be considered through a Public Hearing process. 3. Implementation Phase The Implementation Phase of the project involves amendments and additions to a number of bylaws and policies that support the Official Community Plan. Within the Official Community Plan, Development Permit Area guidelines are required to address the form and character of higher density residential uses as well as commercial and civic uses. While the Planning Study emphasized the preservation of the environmental qualities of the area, existing DP guidelines within the Official Community Plan address these objectives (Development Permit Area XXX). The need for new guidelines is not anticipated. A number of amendments are required to the Zoning Bylaw. Most of the amendments will involve changes to the regulations of existing single-family residential zones. These changes are intended to accommodate both the physical challenges of development in Silver Valley and performance based measures recommended in the Study. Existing commercial and institutional zones may also require similar changes. However, new zones may also be required to address characteristics of the plan that are unique to Silver Valley. The Subdivision and Development Bylaw will require amendments to reflect changes in zoning regulations and development standards. The Silver Valley Area Plan proposes alternative standards for roads and storm-water management. Specifications for both are governed with the Bylaw and amendments and additions to these standards will therefore form part of this phase of the project. Staff will undertake the first phase of this work plan. The second and third phases of the work will require assistance to complete both planning and engineeringcomponents of the plan. The 2002 approved budget includes $87,000 for the implementation phase of this project. In addition, approximately $63,000 has been carried over from the approved 2001 annual budget. The District also received a $30,000 Provincial planning grant. In all, the funds will cover consulting costs to complete Official Community Plan amendments, Zoning and Subdivision Bylaw amendments, Storm-water management plans and standards, sanitary and water servicing review and transportation plan review and alternative road standards. - 3- \\Oak\dev. servAPlanning\Projects\Silver Valley\SVOCP2002\Implementation\SV Work Plan Memo.doc PROJECT SCHEDULE The project will be completed within the budgets currently approved by Council for the work. Each of the three phases is projected to be completed with the following period: Mapping, Editing, Initiation Phase completed by late April, 2002 Policy Development Phase OCP Bylaws to Public Hearing in September, 2002 Implementation Phase Bylaws to Council by December, 2002 CONCLUSION The work program described above is an ambitious schedule intended to achieve Official Community Plan amendments for Silver Valley by late summer of this year. The process will include public participation with a focus group. The work will be completed with assistance from consultants for some elements of the work and will be completed with the budgets established by Council. The final plan will be based on the principles established in the Silver Valley Area Planning Study and the land-use plan proposed in that document. Amendments to other municipal regulations will follow in the early fall. Prepared by: Moreno Rossi, W/J!~A~ - Approved Frank Quinn, P.Eng., PMP GM: Public Works & Development Services - 4- \\Oak\dev. serv.\Planning\Projects\Silver valley\SVOCP2002\lmplementation\SV Work Plan Memo.doc APPENDIX Silver Valley Area Plan The following is a proposed outline of key chapters of the area plan. The actual number and titles for the chapters may change as the policies for each are developed Silver Valley and the OCP - identifies the context for Silver Valley within the OCP and defines the purpose of the Silver Valley Area Plan A Vision for Silver Valley - details the process that produced the guiding principles for the plan Guiding Principles - lists each of the principles developed around the five topic areas considered by stakeholders Land Use - a description of each of the land-use components; strategies for pattern and mix of uses; policies required to achieve the plan The Natural Environment - identifies the principles governing environmental value and details the objectives and guidelines for integrating residential settlement without loss to environmentally sensitive areas Recreation and Open Space - outlines objectives for recreation and open space and the role of each in defining neighbourhoods Sense of Community - the 'built environment' . - ....- ....... - establishes the framework for defining neighbourhoods and provides overall form and character of objectives for important components within neighbourhoods Community Infrastructure - provides policy and strategy for the development of the full range of infrastructure from civic facilities to utilities - 5- \\Oak\dev. serv.\Planning\Projects\Silver Valley\SVOCP2002\lmplementation\SV Work Plan Memo.doc Q * 9. Economic Strategies (key principles) - identifies relationship to broader economic strategies and opportunities that are unique to Silver Valley 10.Implementation and Financial Planning - establishes the sequencing of each neighbour/precinct for development; outlines infrastructure phasing and financing; establishes a process for neighbourhood plan approval and implementation. A financial plan will define capital works subject to Development Cost Charge contribution and threshold to be achieved before construction of each component. Map Schedules The following schedules represent the mapping anticipated to support the policy section of the Plan. Each may require more than one map and additional schedules may be necessary as implementation evolves. CONCEPT PLAN - provides an image(s) of the goal for the area LAND USE PLAN - details the various land uses and associated densities NEIGHBOURHOOD PRECINCT PLAN - identifies each of the neighbourhoods that make up the area (minimum of 3, but likely more) TRAIL SYSTEM/OPEN SPACE PLAN - will form part of the transportation network for the area and will reference the existing equestrian trail system TRANSPORTATION NETWORK - will detail the major road and transit systems for the area - 6- \\Oak\dev. serv.\Planning\Projects\Silver VaIley\SVOCP2002\Implementation\Sv Work Plan Memo.doc Benefits :Peace, Stress relief, holistic health balance, harmony, inner strength .Deeper understandings of life, humanity and the universe .Higher consciousness and wisdom Impact on Society • Saves medical expense • Increases productivity • Uplifts moral standard • Unites all ethnic groups as one • Stabilizes society What is Falun Gong • Exercise: Five sets of gentle movements to transform the body • Principles: Truthfulness, Compassion and Tolerance to cultivate the mind and spirit Characteristics •Emphasize on self-improvement •Improve one's being from the inside out •Respect free will and understanding No political agenda or intention • No fees, no membership, free teachings, open to the public •Not a religion, no worship, no rituals Health Benefits of Practicing Falun Gong • Mental Stress relief, inner peace, harmony, balance, no unhealthy life style • Physical Energetic, healthy Falun Gong Emphasizes ..l.m.p.rove.me.ntcf..M.i.n.d Nature • Follow the Universal Principles: Truthfulness, Compassion, Forbearance • Give Up Unhealthy Attachments: Anger, worry, anxiety, fear, addictions... 191 1 This Crackdown Violates • China's Own Constitution • International Covenant on Civil and Political Rights • The Universal Declaration of Human Rights Falun Gong's Spirit of Peace Unprecedented Civil Disobedienc • Peaceful, persistent, rational and -• non-violent appeals • Not a single case of fighting back or retaliating • A symbol for freedom of belief, speech, assembly, for universal human rights and justice - More International Support • Human Rights Watch: United Nations Must Censure China for Rights Violations • Canadian Parliament and Senate wrote to President Jiang Zemin to urge China to uphold its own human rights constitution. • European Parliament passed the resolution on the human rights situation in China • Australian deputy foreign secretary, Miles Kupa, said "The ban on Falun Gong does raise some serious questions about Chinas international commitments relating to freedom of assembly, freedom of association, freedom of expression," Mims "One thing that surprised us was why the Chinese government is so scared of this movement. This movement is not a political movement. This movement is not there to overthrow the government, these are primarily average citizens of China who are exercising their fundamental rights. As a human rights organization,-we are demanding the Chinese government to release all the prisoners who are imprisoned for the practice of Falun Gong" —T. Kumar Asian-Pacific Advocacy Director Amnesty International of USA Amnesty International of Canada to The Ottawa Falun Dafa Conference it must stop. The arbitrary detentions, unfair trials, torture and deaths resulting from this campaign must come to an end. It will be too late for Zhao Jinhua, Chen Zixiu and other Falun Gong followers who have died as a result of their beliefs. It is not too late for the many thousands who remain in detention. It is time for the Chinese government to ensure that the basic rights of Falun Gong practitioners are upheld. It is time for the Canadian government and other governments to insist that Chinese authorities cease this campaign. - Alex Neve, Secretary General A,nnes4' International of Canada 2 FROM BRONWEN B R FAX NO. : 6047324126 Apr. 03 2002 05:28PM P2 Proclamation Whereas, Falun Gong also known as Falun Dafa, is a spiritual practice deeply rooted in ancient Chinese culture. The practice is peacefql and apolitical. It consists of meditation, gentle exercises, and the guiding pjnciple of Truthfulness-Benevolence-Forbearance: and Whereas, the government of the People's Republic of China banned the practice of Falun Gong in July of 1999 and began a brutal and relentless crackdown on millions of Falun Gong practitioners, which has continued unceasingly upto the present: and Whereas, according to UN International Education Departrnnt's Statement, Chinese regime's violent assault on Falun Gong practitioners js a case of "State terrorism against its own people" and "produces far more gross violations of human rights than any other form of terrorism;" and Whereas, according to world media and human rights groups, as of January 23, 2002: At least 387 Falun Gong practitioners have died from torture and ill treatment in police custody and tens of thousand of Falun Gong practitioners have been detained, tortured, raped and brutally abused, physically and mentally, simply for being Falun Gong practitioners: and Whereas, during the extreme violence and torture, Falun Gong practitioners have shown unparalleled forbearance, with not one practitioner having hit back or retaliated in any way, and with practitioners worldwide having used only non- violent, and peaceful means to appeal; and Whereas, practitioners in Canada completed symbolic buifger strikes during the month of March, 2002, to bring the urgent attention of the ptblic to the severe escalation of persecution to Falun Gong practitioners in Chira and to condemn this escalation. And continuing 24-hour-around-the-ôlóék vigils, and showing their solidarity and determined hearts to stop this persecution with peaceful means; and Now therefore, be itresolved by the City of Port Moody that it is the sense and purpose of this council that full support be given to those Falun Gong members who follow Truthfulness-Compassion-Forbearance, that a proclamation for "Pa lun Dafa Month for Truth-Compassion-Tolerance (Zen-Shan-Ren)" be awarded for the month of May, 2002, and further that harsh, brutal and repressive practice of the Chinese government against Falun Gong praeitioners be condemned. - - FROII: BRONWEN B R FAX NO. : 6e47324126 Apr. 03 202 528PM P3 BAC<GROUND Falun Dafa, also known as Falun Gong, is a cultivation practice of mind and body that is based on the universal principles of Truth-Compassion-Tolerance. Its moral teaching compels practitioners to uphold this principle in one's daily life, and a set of five gentle exercises including meditation, cultivate the body. The practice was introduced in 1992 in Northeastern China by Teacher, Mr. Li Hcrngzhi, and quickly spread through word of mouth to 100 million people from all backgrounds and ages in ovçr 53 countries. It is rooLed in virtue, in ancient Chinese tradition, and has brought tremendous benefit to its practitioners and to those around them. There is no orgRni7tion, membership, money collected to learn, religious rituals or worship, nor any political interests. Please read for more information regarding the practice of Falun Gong. In July 1999 in China the current regime initiated a full scale and brutal crackdown and persecution of Falun Gong practitioners. They have proceeded to force practitioners to give up their belief through brainwashing tactics, systetnatic torture, humiliation, coercion, fabricated propaganda, and murder. To carry out this persecution in such an overwhelming fashion, they have created a special "610 Office" that has absolute authority over all government bureaus and districts responsible for carrying out the special directives to this persecution. Its most deeply damaging dirçctivc is to fabricate propaganda and frame up Falun Gong practitioners in a baseless qttempt to justifr to the Chinese people why they are persecuting Falun Gong so extensively, and at the same time cover up their most evil crimes. Hong Kong Human Rights Watch has verified details of over 387 deaths since the persecution of Fahin Gong in China began in 1999. Governmit officids inside China, however, report that the actual death toll is well over 1;000. Over 100,000 have been detained, with more than 20,000 being sentenced tq forced labor camps without trial.. E.ECENT EVENTS AND URGENT AP?EAL Cause for worldwide appeal and hunger strike, and urgent and imrnediate appeal to all levels of government, human rights organizations, NGO's and kiid-hearted individuals world wide to help stop an escalating tragedy from worsening in China, are related to recent events in Changchun, Juan Province, PRC. The persecution to Falun Gong has escalated severely since March 5, 2002, when Falun Gong practitioners in Changchun broadcasted footage revealing the truth about the persecution of Falun Gong in China on 8 media channels, the bro4cast lasting 40-50 minutes. President hang responded with fury and issued orders to round up Falun Gong practitioners across the country, assigning quotas to police officers to arrest ptitiouer FROM: 'BRONWEN B R FAX NO. : 6047324126 Apr. 03 2002 05:29PM P4 On March 15, Amnesty International Headquarters in London issqed an urgent action release citing fear of "serious risk of torture or ill-treatment." On March 24, reliable somes inside China reported the arrest of $000 practitioners and the murder of at least 100 in the last two weeks. Police hayc been ordcrcd to cremate the bodies immediately. Changchun has been reduced to a police state. Falun Gong Claims 5,000 People Detained in Northeast China Sweep Monday, 25-Mar-2002 NEW YORK, March 25 (AFP) - China's banned Fahin Gong sp rtua] group charged the communist authorities Monday with rounding up 5,000 of its members in a police sweep in northeast China and in which it claimed up to 100 practitionerswere killed. The sweep centered on the city of Cbangchun, capital of northeascrn Jilin Province,and came three weeks after Chinese President Jiang Zemin was accus4 by the group of ordering police to shoot practitioners in the are& A Falun Gong statement issued here said that over 5,000 people believed to be practitioners of the group had been detained in a "vast and unprecçdented sweep." It said reliable sources within China reported that "dozens or ever as many as 100 or more might be dead already as a result of police brutality." Falun Gong said that on March 7, Jiang had issued to shoot to kill orders alter a group of practitioners tapped into the signal of several major television stations and broadcast footage exposing the government's campaign against the group. Two practitioners accused by the authorities of mounting the stunt were condemned to death, the group iaid. Falun Gong was banned by the Chinese government in 1999 and branded an evil sect, and has since faced the ire of law enforcement authorities, as tens of thousands of followers have been rounded up, jailed for long prison terms. The group advocates clean, healthy living, bases its teachings on Buddhist and Taoist mysticism, while practicing group exercises and traditional Chinese meditation. The United States frequently criticizes China's treatment of Falun Gong and other religious groups. - - http ://www.ptd.net/webnews/wed/ap/QuschinasecLxjcy1pI. CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: April 24, 2002 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Council SUBJECT: Social Planning Advisory Committee Hospital Based Program for the Treatment of Addicts PURPOSE: In November of 2001 Council referred a presentation from Mr. Rock Chalifour to the Committee for comment and review. The Committee has completed that review and their report is attached. RECOMMENDATION(S): Submitted for information. BACKGROUND: Mr. Rock Chalifour presented a proposal for a hospital-based program for the treatment of addicts to Council at a Committee of the Whole meeting in November, 2001. Mr. Chalifour was seeking Council's support for the program. Council elected to forward the request to the Social Planning Advisory Committee for comment prior to considering Mr. Chalifour' s request. The Committee heard Mr. Chalifour's presentation on December 5, 2001. They subsequently sought information from Mr. Michael Pesut of the Maple Ridge Drug and Treatment Centre. At the meeting of April 3, 2002, the Committee heard from Mr. Pesut regarding the availability of services and service providers in the community. That presentation was valuable in assisting the Committee understanding of the resOurces available, the interrelationship of the various services and the continuum of care necessary to properly treat addicts. The Committees report of the discussion is appended. Prepared by: MorenoRossi, by:ne Picjei1iij9PMCIP Frank Quinn, P. Eng., PMP Acting Chief Administrative Officer /00/ Corporation of the District of Maple Ridge 11995 Haney Place, Maple Ridge, B.C. V2X 6A9 IN'II-\IPLE Telephone: (604) 463-5221 Fax: (604) 467-7329 E-mail: enquiries@mapleridge.org Incoipomted 12 September, 1874 Mayor & Council District of Maple Ridge April 23, 2002 Re: Hospital Based Program for Treatment to Addicts Upon Council's request, the Social Planning Advisory Committee (SPAC) has reviewed the proposal for a hospital-based addiction treatment program as put forward by Mr. Rock Chalifour. In light of statistical data and community resource information presented to SPAC and discussed at a meeting on April 3, 2002, we have three recommendations: Treatment and detoxification on demand is critically important and should be supported by the Municipality; Whereas there are presently a number of addiction services available to local residents, most these beds are stipulated for the use of men. Additional efforts should be made to provide proportional addiction treatment services for women and youth, who are especially under served by existing services; A continuum of post-detoxification care is essential to the effective treatment of addictions and to the efficient use of existing resources. Without this provision of seamless progressive care, these services cannot be as cost-effective as they are designed to be. With respect to the locus of these services, we agree that this proposal for a hospital-based program has much merit. However, when we compare the cost of treatment venues (ie: $1,200/day for a hospital bed vs. $275/day for a bed at Maple Cottage Detox), we have concern-s about the financial_feasibility of the proposal at this time. Yours truly, Christine DiGiamberardine, Chair, Social Planning Advisory Committee "Promoting a Safe and Livable Community for our Present and Future Citizens" 100% Recycled Paper uKrtm SOCIAL PLANNING ADVISORY COMMITTEE TO: His Worship Mayor Al Hogarth and Members of Council FROM: Social Planning Advisory Committee bATE: February 20, 2002 SUBJECT: Hospital based program for treatment to addicts For Information: The Social Planning Advisory Committee Meeting discussed Mr. Rock Chalif our's request for support with respect to a hospital based treatment program for addicts at their meeting of February 6, 2002. Michale Pesut of the Maple Ridge brug & Alcohol Treatment Centre was present at the request of the Committee to offer insight and information regarding existing services and service providers in the community. Through Mr. Pesut's presentation it became evident that in order for the committee to make an informed recommendation to Council more information was required. Mr. Pesut has offered to report back to the Committee in April and provide them with statistical data as well as providing a list of existing community resources and their function. For Action: Given the above the Committee resolved that prior to providing Council with comments more research and information was necessary. Mr. Pesut has offered to prepare statistical data and present it to the Social Planning Advisory Committee Meeting of April 3, 2002, the Committee will report back to Council after that. Gay McMillan, Staff Liaison, Social Planning Advisory Committee t*h SOCIAL PLANNING ADVISORY COMMITTEE TO: His Worship Mayor Al Hogarth and Members of Council FROM: Social Planning Advisory Committee bATE: becember 13, 2001 SUBJECT: Hospital based program for treatment to addicts For Information: The Social Planning Advisory Committee would like to thank Council for referring Rock Chalifour's presentation with respect to treatment of addicts through a hospital based program for their comment and review. For Action: The Social Planning Advisory Committee discussed Mr. Chalif our's presentation at their meeting of becember 5, 2001. It was determined that prior to making any comment it would be necessary to research and determine what services are currently available in the bistrict and who are the service providers. Once this information has been obtained a report will be prepared for Council's consideration. Gay McMillan, Staff Liaison, Social Planning Advisory Committee ., 00---6/ CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: May 9, 2002 and Members of Council FILE NO: E01-003-004.2002 FROM: Chief Administrative Officer ATTN: Council SUBJECT: National Public Works Week (May 19 - 25,2002) Purpose: In recognition of the dedication and commitment of employees of the District of Maple Ridge in providing quality services in the area of public works, National Public Works Week acknowledges District efforts to serve this community. The Public Works Association of British Columbia is asking member communities to support National Public Works Week scheduled for May 19 through May 25, 2002. Recommendation(s): That support for National Public Works Week (May 19 to May 25, 2002) be acknowledged. Background: Public Works are services and operations vital to the community health, safety and comfort. Public Works professionals contribute much to maintaining and enhancing the infrastructure for the community's benefit. This year National Public Works Week will be celebrated May 19 - 25, 2002. The theme of "Committed To Our Communities" focuses attention on the importance of public works as one of the cornerstones of the community. Public works projects are vital to the growth and quality of life of any community. This year's theme recognizes and promotes the efforts of public works participants at all levels. The Public Works Association of British Columbia (PWABC) of which the District is a member has set the goal of expanding its efforts in the promotion of the value of public works in communities by encouraging all member municipalities and communities to participate in and promote National Public Works Week and acknowledge the contribution of its public works staff. As participating members of the Public Works Association of British Columbia, staff of the Engineering, Operation and Parks Departments will during the month of May, arrange for and participate in several activities that highlight the role of public works in constructing and maintaining Distnct infrastructure Information regarding public works will be on display in a few strategic locations in the Municipal Hall and the Public Library and the event will be advertised in the local media. Engineering Department staff has volunteered to give presentations regarding public works to a number of schools in support of the promotion and education effort. In addition, the Operations Department is arranging for the installation of a banner on Lougheed Highway immediately west of 203 Street to promote the event. Citizen/Customer Implications: This event publicizes the important role that public works plays in the safety and well being of the community. fool Interdepartmental Implications: Public works is involved with or touches all departments in one way or another. Financial Implications: The initiatives proposed by staff can be accommodated in the context of existing departmental budgets. Summary: National Public Works Week provides an opportunity to affirm the importance of public works and the dedication of the service providers in the community. The efficient and effective delivery of services to it customers and, it1&Jis is part of the Corporate Strategic Plan and public affirmation of the District's commitment to and the importance of public works in the community affirms the plan. Prep ed y: Jeff Scherban, Director of Development Engineering )1~ Reviewed by: Andrew Wood, P. Eng., M. Eng. Municipal Engineer a 6~L- A by: f rank Quinn, P. Eng. General Manager: Public Works & Development Services /7</4 Concurrence: / Mike Murray Acting Chief Administrative Office /jss PUBLIC EMPLOYEES - DEDICATED TO NATIONAL PUBLIC WORKS WEEK: LMY 19 k'25 , 2002 SERVINQT - --- I -. -' CITIZENS RILGE. DISTRICT OF MAPLE RIDGE PUBLIC WORKS "COMMITTED TO OUR COMMUNITIES" PLEASE VIEW OUR DISPLAYS AT THE LIBRARY & MUNICIPAL HALL , 'Job," .'4. .- I • 41 ,p*r CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: May 10, 2002 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Council SUBJECT: Smoking Bylaw No. 5495 - 1997 Purpose Maple Ridge Bylaw No. 5495 - 1997, a bylaw regulating where people may smoke, requires all restaurants and liquor outlets to become 100% non - smoking. At the Committee of the Whole meeting of 2002/05/06, staff were instructed to clarify the use of outdoor patios relative to the Smoking Bylaw. Recommendation That Maple Ridge Smoking Bylaw No. 5495 be amended to allow smoking in outdoor patio areas. Background Currently, the Maple Ridge Smoking Bylaw prohibits smoking in all areas of restaurants and liquor outlets. The bylaw is silent on the subject of patios. In 2001, the Liquor Control and Licensing Branch permitted any establishment with an outdoor patio the ability to enclose the patio provided that the number of seats within the total establishment was not increased. Some of the local pubs chose to enclose their patios at that time while others continue to operate open air patios. Should Council wish to permit smoking in outdoor patio areas then the Maple Ridge Smoking Bylaw requires amendment to reflect these changes. Specifically, a definition of patio is required as well as an amendment to permit smoking in restaurant and liquor outlet patios. Workers Compensation Board regulations allow smoking in restaurants and liquor outlets in a safe outdoor location as well as smoking rooms. The W.C.B. guidelines for a safe outdoor location include a deck area which may be covered by a roof or awning and open on two sides to allow airflow through the deck area.. An area that is obstructed on more than two sides by the presence of walls, fences or other adjacent structures or objects would be deemed to be an indoor area by the W.B.C. For the purposes of the Maple Ridge Smoking Bylaw the following definition of patio is recommended: Patio: means an outdoor seating area approved by the Workers Compensation Board which is not enclosed in whole and within which the natural.airflow is minimally obstructed. Intergovernmental Issues Should Council choose to amend the bylaw both the Simon Fraser Health Unit and the Workers Compensation Board will be advised of the change. Both agencies have indicated a willingness to assist in the enforcement of the bylaw. qzi.z Financial Implications As mentioned earlier some establishments have enclosed their patio areas and costs will be incurred should they choose to open up the area and designate the patio as a smoking area. Alternatives Council may choose to direct staff not to amend the bylaw to allow smoking in patio areas. Summary Council direction is requested in terms of amendment to the bylaw to allow smoking in patio areas. Prepared by: Brock McDonald Director of Business Licenses, Permits and Bylaws 1,9,4 K521-1 Approved bY/Frank Quinn, P.Eng.,PMP GM: Public Works and Development Services Statistics 2000 2001 2001 2002 TotaC TotaC Jan—Marcfi jan-fMarc/ Assaults 511 730 186 183 B&E's 918 1,069 216 337 Criminal History Checks 2,414 2,681 572 556 Domestic Assaults 195 143 41 32 Driving Suspensions 784 812 152 133 Drugs 257 375 70 88 Frauds 205 780 64 87 Hit & Runs 193 209 49 55 Homicides 0 2 0 0 Impaired Drivers 132 600* 107 124* Offensive Weapons 73 43 43 55 Police False Alarms 1,132 1,062 288 222 Possession of Stolen Property 113 182 29 51 Robberies 55 55 17 13 Sex Offences 34 63 11 8 Theft From Auto 1,575 1,527 264 352 Theft of Vehicle 588 788 113 209 Theft Over $5000 31 27 5 7 Theft Under $5000 2,649 3,004 551 692 Traffic Offences 17,306 14,232 3,211 2,568 1Willftul Damage 1,338 1,825 422 354 Total File Count 28,183 29,385 6,417 6,540 * Scoring Rules Changed I 6 ill ow=** 4APLE RIDGE ncorporated 12 September, 1874 The District of Maple Ridge Highlights Property Tax Rates 2002 May 14, 2002 Taxation Facts 4.00% Tax Increase • 3.00% for general purposes • 1.00% for capital purposes Tax Shift • '/ % from Major and Light Industry Class to Residential • $ 30,000 shift from Major Industry to all other classes except the Utility Class to bring about an equity to the tax increase amongst property classes • Utility Class frozen @ $40.00 per $1,000 of assessment as per the statutory requirement Utility Rates • No increase in 2002; a previous Water Bylaw amendment adopts changes in the charging for water by meter consumption to non- single family residential properties. Recycling Rates • Rates are adjusted by 4% to reflect increased costs and reduced market prices for commodities sold by the Recycling Society. The urban home receiving Blue-box Collection service will experience an increase of $1.85 (2002 levy-$48.20); rural residents who pay only for the depot service will have a increase of $.91 (2002 levy- $23.76); apartments and condominiums will experience an increase of $.93 (2002 levy-$24.26). Collections for Other Governments and Agencies • The Municipality acts as the collection agent for other levels of government. The following is a schedule of 2002 collections for these bodies with comparative numbers for 2001: 2002 2001 Difference Schools $22,593,893 $21,837,475 $756,418 GVTA 2,140,920 1,652,814 488,106 GVRD 596,819 595,862 957 BC Assessment 711,706 703,627 8,079 MFA 1,375 1.342 33 Total $26,044,713 $24,791,120 $1,253,593 The increase in collection for school purposes is 3.46% and GVTA - Transportation Improvement Fee @ 29.5%. In 2002 the increased tax rate for school purposes is applied only to residential properties; school tax rates for non-residential properties is the same as in 2001. Most residential homes will experience a zero or nominal increase for school Laxarroll uecause-ui- uie-inciease iii -ieai-growui=inassessment ----rioweverrorine U-VT - -- Improvement Fee the average home will experience an increase of $16 or 38.3% as compared to 2001. Library Although the budget approved by the Fraser Valley Regional Library Board increased the cost to Maple Ridge to $1.55M most residents will enjoy a decrease for this tax collection because the growth in new assessment exceeded the budget increase by FVLB. Relationship between Assessments & Taxation: The change in the property taxation (is the tax bill more or less than Council's prescribed 4% tax increase) is a function of the change of the assessed value of an individual property to the average overall assessment change for the class. As such, if the average assessed value of a single family home increased by more than .72% then the taxation increase will be more than 4%; if the amount of assessed value is below the average then the property tax increase will be less. In this way an overall market increase/decrease in market value does not impact the tax rates. Taxes are due June30, 2001 • First penalty date of 5% after July 2, 2002 • Second penalty date of 5% after September 3, 2002 c Sample Tax Properties 2002 Assessed Value: 262,700 2001 Assessed Value: 262,200 2002 2001 Change % Percentage Change: 0.19% Total Municipal Council Levies: General Purpose & Debt Levy $ 1,284 $ 1,233 $ 51 4.1% Library 72 72 - 0.0% Utilities 221 221 - 0.0% Other Agency Levies: Recycling Levies 24 23 1 4.3% OtherAgency Levies 137 117 20 17.1% School Tax 1,037 1,026 11 1.1% Less: Home Owner's Grant 470 470 - 0.0% 567 556 11 2.0% Total Taxes $ 2,305 $ 2,222 83 3.7% Sample 2 - Albion I Kanaka 2002 Assessed Value: 259,000 2001 Assessed Value: 257,000 2002 2001 Change % Percentage Change: 0.78% Total Municipal Council Levies: General Purpose & Debt Levy $ 1,266 $ 1,209 $ 57 4.7% Library 71 71 - 0.0% Utilities 431 431 - 0.0% Other Agency Levies: Recycling Levies 48 46 2 4.3% Other Agency Levies 135 115 20 17.4% School Tax 1,022 1,005 17 1.7% Less: Home Owner's Grant 470 470 - 0.0% 552 535 17 3.2% Total Taxes $ 2,503 $ 2,407 96 4.0% Sample 3 - Whonnock 2002 Assessed Value: 223,000 2001 Assessed Value: 224,500 2002 2001 Change % Percentage Change: -0.67% Total Municipal Council Levies: General Purpose & Debt Levy $ 1,090 $ 1,056 $ 34 3.2% Library 61 62 (1) -1.6% Utilities - - - 0.0% Other Agency Levies: Recycling Levies 48 46 2 4.3% OtherAgency Levies 116 100 16 16.0% School Tax 880 878 2 0.2% Less: Home Owner's Grant 470 470 - 0.0% 410 408 2 0.5% Total Taxes $ 1,725 $ 1,672 53 3.2% 4 j, Sample 4 - Central Maple Ridge 2002 Assessed Value: 187,700 2001 Assessed Value: 187,300 2002 2001 Change % Percentage Change: 0.21% Total Municipal Council Levies: General Purpose & Debt Levy $ 918 $ 881 $ 37 4.2% Library 51 52 (1) -1.9% Utilities 427 427 - 0.0% Other Agency Levies: Recycling Levies 48 46 2 4.3% Other Agency Levies 98 84 14 16.7% School Tax 741 733 8 1.1% Less: Home Owner's Grant 470 470 - 0.0% 271 263 8 3.0% Total Taxes $ 1,813 $ 1,753 60 3.4% 2002 Assessed Value: 121,800 2001 Assessed Value: 121,800 2002 2001 Change Percentage Change: 0.00% Total Municipal Council Levies: General Purpose & Debt Levy $ 596 $ 573 $ 23 4.0% Library 33 34 (1) -2.9% Utilities 424 424 - 0.0% Other Agency Levies: Recycling Levies 24 23 1 4.3% Other Agency Levies 63 54 9 16.7% School Tax 481 477 4 0.8% Less: Home Owner's Grant 470 470 - 0.0% 11 7 4 57.1% Total Taxes $ 1,151 $ 1,115 36 3.2% Sample 6- West Maple Ridge 2002 Assessed Value: 315,000 2001 Assessed Value: 314,000 2002 2001 Change Percentage Change: 0.32% Total Municipal Council Levies: General Purpose & Debt Levy $ 1,540 $ 1,477 $ 63 4.3% Library 86 87 (1) -1.1% Utilities 434 434 - 0.0% Other Agency Levies: Recycling Levies 48 46 2 4.3% Other Agency Levies 164 140 24 17.1°k School Tax 1,243 1,228 15 1.2% Less: Home Owner's Grant 470 470 - 0.0% 773 758 15 2.0% - Total Taxes $ 3,045 $ 2,942 103 I 2002 I 2001 I Chanqe I % I $ 582 $ 554 $ 28 5.1% 32 33 (1) -3.0% 424 423 1 0.2% 48 46 2 4.3% 62 53 9 17.0% 470 460 10 2.2% 470 470 - 10 0.0% -100.0% - (10) $ 1,148 $ 1,099 49 f Sample 7 - Lower Hammond Property 2002 Assessed Value: 119,000 2001 Assessed Value: 117,700 Percentage Change: 1.10% Total Municipal Council Levies: General Purpose & Debt Levy Library Utilities Other Agency Levies: Recycling Levies Other Agency Levies School Tax Less: Home Owner's Grant Total Taxes Sample 8 - Upper Hammond Property 2002 Assessed Value: 185,100 2001 Assessed Value: 185,400 2002 2001 Change % Percentage Change: -0.16% Total Municipal Council Levies: General Purpose & Debt Levy $ 905 $ 872 $ 33 3.8% Library 50 51 (1) -2.0% Utilities 427 427 - 0.0% Other Agency Levies: Recycling Levies 48 46 2 4.3% Other Agency Levies 96 83 13 15.7% School Tax 731 725 6 0.8% Less: Home Owner's Grant 470 470 - 0.0% 261 255 6 2.4% Total Taxes $ 1,787 $ 1,734 53 3.1%