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HomeMy WebLinkAbout2002-06-11 Council Meeting Agenda and ReportsCorporation of the District of Maple Ridge CUNCIL MEETING A GENDA June 11, 2002 7:00p.m. Council Chamber MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. Note: This Agenda is also posted on the Municipal Web Site at www.mapleridie.or 100 CALL TO ORDER 200 OPENING PRA YERS Pastor Mike Schroeder, Generations Christian Fellowship 300 PRESENTATIONS AT THE REQUEST OF COUNCIL 301 Finance Department, 2001 Audited Consolidated Financial Statements 302 Drogheda, Ireland Presentation 400 ADOPTION OF MINUTES - 401 Minutes of the Regular Council Meeting of May 28, 2002 402 Minutes of the Development Agreements Committee of May 29, 2002 500 DELEGATIONS 501 Community Heritage Commission, Awards Announcement Page 1 Council Meeting Agenda June 11, 2002 Council Chamber Page 2 of 5 502 Pauline Mundy, Road Safety, Tamarack Lane 600 UNFINISHED BUSINESS 601 DVP/041/02, 23233 Kanaka Way (to waive the requirement to convert existing overhead wiring to underground on the Kanaka Way frontage prior to the proposed construction of a 21 unit townhouse development) 700 CORRESPONDENCE 800 BY-LAWS 801 Maple Ridge Ticket Information System Utilization Amending By-law No. 6048-2002 final reading (minor housekeeping changes) 802 RZO07/02, 20482 123 Avenue Maple Ridge Zone Amending Bylaw No. 6024-2002 final reading (to rezone from RS-1 (One Family Urban Residential) to RS-lb (One Family Urban (medium density) Residential to permit subdivision into 3 lots) COMMITTEE REPORTS AND RECOMMENDATIONS 900 COMMITTEE OF THE WHOLE 901 Minutes - May27, 2002 The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for Municipal Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 12:30 p.m. on the Monday the week prior to this meeting. Council Meeting Agenda June II, 2002 Council Chamber Page 3 of 5 902 Maple Ridge Development Procedures Amending Bylaw No. 6049-2002 Staff report dated May 7, 2002 recommending that Bylaw No. 6049-2002, to allow the Planning Department to reformat and/or modify the application form as required, be given three readings. 903 Maple Ridge Development Application Fee Amending Bylaw No. 6059-2002 Staff report dated May 23, 2002 recommending that Bylaw No. 6059-2002, to remove Agricultural Land Commission Appeals fee from the local bylaw, be given three readings. 904 SD/029/02, 5% Money in Lieu of Parkiand Dedication, 21050-123 Avenue Staff report dated May 31, 2002 recommending that not less than $16,500 be paid in lieu of parkiand dedication. 905 RZ/065/99, Final One Year Extension Application, 11579 240 Street Staff report dated May 21, 2002 recommending that a one year extension be granted to the subject application for future subdivision into nine single family residential lots. 906 SD 18/2001 - Development Cost Charge Reduction, Creekside and 116 Avenue Staff report dated May 21, 2002 recommending that the drainage component of the development cost charges payable by the subdivider be reduced by $44,330. 907 GVRD - Maple Ridge Greenwaste Composting Program Agreement Staff report dated May 27, 2002 recommending that the Mayor and Municipal Clerk be authorized to execute the Greenwaste Processing and Composting Program Agreement. Council Meeting Agenda June 11, 2002 Council Chamber - Page 4 of 5 Financial and Corporate Services (includinR Fire and Police) 931 Core Signage Consulting Staff report dated June 4, 2002 recommending that Gallop/Varley be awarded a contract to design a comprehensive wayfaring signage program for the downtown core. - Community Development and Recreation Service - Nil Correspondence 972 Lower Mainland Municipal Association, Health Services Letter dated May 22, 2002 from Ann Claggett, President, providing information on an offer from the District of Mission to coordinate meetings with the Provincial Health Authority. All other correspondence issues were dealt with at the Committee of the Whole Meeting. Other Committee Issues - Nil 1000 STAFF REPORTS - Nil 1098 MA YOR 'S REPORT 1099 COUNCILLORS' REPORTS Council Meeting Agenda June 11. 2002 Council Chamber Page 5 of5 1100 OTHER MA TTERS DEEMED EXPEDIENT 1200 NOTICES OF MO TION 1300 ADJOURNMENT 1400 QUESTIONS FROM THE PUBLIC QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to seek clarification about an item on the agenda, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members. If a member of the public has a concern related to a Municipal staff member, it should be brought to the attention of the Mayor and/or Chief Administrative Officer in a private meeting. The decision Xo televise the Question Period is subject to review. Each person will be permitted 2 minutes only to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). The total Question Period is limited to 15 minutes. If a question cannot be answered. it will be responded to at a later date at a subsequent Council Meeting. Other opportunities to address Council may be available through the office of the Municipal Clerk who can be contacted at (604) 463-5221. Checked by:C IJ- Daze. CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES May 29, 2002 Mayor's Office PRESENT: Mayor Al Hogarth Chairman M. Murray, Acting Chief Administrative Officer Member K. Kirk, Recording Secretary 1. 5D1008102 LEGAL: Lot 30, Plan LMP44105, Section 10, Township 12, NWD LOCATION: 240th Street & 110 Avenue (S.E.) OWNER: Lefebvre Holdings Ltd. REQUIRED AGREEMENTS: Subdivision Servicing Agreement Statutory R-O-W Discharge of Covenants - BN3 15870,BN242 181, BN242 182 (Single Family, Site Consolidation, Building Development) Freehold Transfer - Parcels B&D Special Property Transfer Tax Return - Parcels A,C, & E THAT THE MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO SD/008/02. CARRIED i M. Murray, ActiChief Aministrative Officer Member / / q0 21 F) -06 0 C,) 2 P17613 3 N 112 of 4 S 112 of 4 5 6 P 17613 26 27 28 P 43223 111016 I CNI Lioaq 110 AVE LMP [077P 44105 Part 30 Part 30 I- IL Cl) PARK 0 28 'Cr fir" CN 2 ,e AAVE g 23 26 25 0 24 067 LMP 1111 15 1 1 1 20 0 o I- Pd. A 109 AVE ?t%9 LMP 28094 C 8co 0 0 OF 0 C'LJ 1 2' 3' 4i 5 6 7 LIV C/) Rem 43 10862 P64893 E IA, 04 04 IA) 04 0 04 36 37 P 54889 P 55778 38 P 55778 - P 36626 The Corporation of the District of Maple Ridge I P 64893 makes no guarantee regarding the accuracy or I I i present status of the irifon-nation shown on - 44 17 I this map. I I I DISTRICT OF ITT RIEAPL.... 240th St. & 110th Ave. DISTRICT OF I" N\ LANGLEY SCALE: 1:2,500 KEY MAP THE DISTRICTOF MAPLE RIDGE MAPLE RIDGE TRORNMILL Incorporated 12, September, 1874 PLANNING DEPARTMENT _____ DATE: May 29 2002 FILE: SD/008/02 BY: DS MAPLE RIL)GE CORPORATION OF THE Incoiporated 12 September, 1874 DISTRICT OF MAPLE RIDGE 11995 Haney Place Maple Ridge, B.C. V2X 6A9 Telephone (604) 463-5221 May 24, 2002 - Fax (604) 467-7329 File No.: 5460-06 -- Ms. Pauline Mundy Via Fax: (604)463-1679 Dear Ms. Mundy: Re: Deleration toJune 11. 2002Council Meetinz. Further to our recent telephone conversations and your fax dated May 23, 2002, I wish to confirm that you have been placed on the Agenda, as a Delegation, for the Council Meeting of June 11, 2002. As a Delegation you are allotted ten minutes to make your presentation and we respectfully request that you aim to stay within that time frame. The Council meeting commences at 7 p.m. and is held in the Council Chamber of the Maple Ridge Municipal Hall. Yurs truly, Jo-Anne , Assistant Mumcipal Cleric I /jh C.C. Confidential Secretary Receptionist SO2.- 100% ecycled Paper Not Secondarily Bleached or De-inked 1i02 14:44 6044631679 MACDONALD1 - 7 UPAE 01 71 Tc L--V —r c- S) C_\4CV. - I c 2ociX) c c; - . St - e -r 2- 10 I £. - L - \I-€ c \-i • .4.j' 4L \2 -~_ 0 -'c't ' r / Jsc C\*L.) \_ccr\ dcC.- - - - -- -..- . aç - -' -- -% "- - -c - a ---- 1 - — / ,d2 14:44 6044631679 MACDONALD1 PAGE 02 c _ I 'v p. - '. c L *-...c,* C 5Z e s — '\ — a - 1 p. Corporation of the District of Maple Ridge 11995 Haney Place, Maple Ridge, B.C. V2X 6A9 Telephone: (604) 463-5221 Fax: (604) 467-7329 MAPLE RI1)CE E-mail: enquiriesThapleridge.org Incorporated 12 Sepnber, 1874 www.mapleridge.org May 29, 2002 File No: 3090-20IDVP/041102 Dear SirfMadam: PLEASE TAKE NOTE that the Municipal Council will be considering a Development Variance Permit at the regular meeting to be held on Tuesday, June 11, 2002 at 7:00 p.m. in the Council Chamber, Municipal Hall, 11995 Haney Place, Maple Ridge. The particulars of the Development Variance Permit are as follows: APPLICATION NO.: DVP/041/02 LEGAL: Lot 1, District Lot 404, Plan LMP36 190, NWD LOCATION: 23233 Kanaka Way PRESENT ZONING: RM- 1 (Townhouse Residential) PURPOSE: The applicant is requesting that the requirement to convert existing overhead wiring to underground on the Kanaka Way frontage be waived prior to the proposed construction of a 21 unit townhouse development. AND FURTHER TAKE NOTICE that a copy of the Development Variance Permit and the Planning Department report dated May 9, 2002 relative to this application will be available for inspection at the Municipal Hall, Planning Department counter during office hours, 8:00 a.m. to 5:00 p.m. from May 29 to June 11, 2002. ALL PERSONS who deem themselves affected hereby shall be afforded an opportunity to make their comments known to Municipal Council by making a written submission to the attention of the Municipal Clerk by 5:00 p.m., Tuesday, June 11, 2002. Yours truly, A Terry Fry , P.Eng MuniciPal Clerk Att. cc: Confidential Secretary 6°! "Promoting a Safe and Livable Community for our Present and Future Citizens" 00% RecyOed Paper DRAFT Created on 05/02/02 2:22 PM CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6048 - 2002 A By-law to further amend Maple Ridge Ticket Information System Utilization By-law No. 4432 - 1990 and amendments thereto. WHEREAS it is deemed expedient to further amend Maple Ridge Ticket Information System Utilization By-lawNo. 4432 - 1990 as amended. NOW THEREFORE the Municipal Council of the Corporation of the District of Maple Ridge in open meeting assembled, ENACTS AS FOLLOWS: - -- This By-law shall be cited for all purposes as "Maple Ridge Ticket Information System Utilization Amending By-law No. 6048 - 2002". "Maple Ridge Ticket Information System Utilization By-law No. 4432 - 1990" as amended is further amended by: In the first paragraph deleting the words "Section 934.1(1)(a) of the Municipal Act" and replacing them with "Section 272(1)(a) of the Local Government Act" and; In the second paragraph deleting the words "Section934.1(1)(c) of the Municipal Act" and replacing them with "Section 272(1)(c) of the Local Government Act" and; In the third paragraph deleting the words "Section 934.1(1)(10) of the Municipal Act" and replacing them with "Section 272(5) of the Local Government Act"; and In Section 2 deleting the words "Section 934.1(1)(a) of the Municipal Act" and replacing them with "Section 272(l)(a) of the Local Government Act"; and In Section 3 deleting the words "Section 943.1(b) of the Municipal Act" and replacing them with "Section 272(l)(b) of the Local Government Act"; and In Section 4 deleting the words "through 8" and replacing them with the words "through 24". Deleting Section 5 in its entirety and replacing it with the following: "5. The amounts appearing in Column 3 of Schedules 2 through 24 to this by-law are the fines set pursuant to Section 274(1) of the Local Government Act for the corresponding offences designated in Colunm 1." READ a first time the day of 2002. READ a second time the day of 2002. READ a third time the day of 2002. RECONSIDERED AND ADOPTED the day of 2002. MAYOR CLERK ?0/ CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: ne 03, 2 2 and Members of Council FILE NO: RZ/007102 FROM: Chief Administrative Officer ATTN: -QEJNC SUBJECT: Final Reading Zone Amending Bylaw No.6024-2002 20482 123 Avenue PURPOSE: Bylaw 6024-2002 has been considered by Council and at Public Hearing and subsequently granted 2 and 31( reading. The applicant has requested that final reading be granted. The purpose of the rezoning is to permit the subdivision into 3 lots not less than 557m2 . RECOMMENDATION: That Maple Ridge Zone Amending Bylaw No. 6024-2002 be reconsidered and adopted. BACKGROUND: Applicant: Owner: Legal Description: OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses: N: S: E: W: Existing Use of Property: Proposed Use of Property: Access: Servicing: Previous Applications: History: Reinhard W Schmidt Christina M Hui-Wong Lot 4, District Lot 241, Group 1,Plan 22101, NWD Single Family Residential (18 units per net hectare) Single Family Residential (18 units per net hectare) RS-1 (One Family Urban Residential) RS-lb (One Family Urban (Medium Density) Residential) RS-1 (One Family Urban Residential) RS-lb (One Family Urban (Medium Density) Residential) RS-lb (One Family Urban (Medium Density) Residential) RS-lb (One Family Urban (Medium Density) Residential) RS-1 (One Family Urban Residential) RS-lb (One Family Urban (Medium Density) Residential) 123'Ayenue,122ffAvenue Existing urban services N/A Council considered this rezonin application at a Public Hearing held on April 16th, 2002. On April 23rd 2002 Council granted 2' and 3T reading to Maple Ridge Zone Amending Bylaw No. 6024-2002 with the stipulation that the following condition be addressed: 1) Approval from the Ministry of Transportation. ~r 0 oz. The following applies to the above: Approval from the Ministry of Transportation has now been received. SUMMARY: As the applicant has met Council's conditions, it is recommended that final reading be given to the bylaw. A PF1I7d by: Bruce McLeod. ISA Certified Arborist Landscape/Planning Technician Approved : Frank Quinn & Developwent Services ro Iike Murray Acting Chief BMJjvt -2- I PROPOSED SUBDIVISION F 'LoT 4 .D.L.241 GP.1 NMD. PLAN 22101 Scale 1:500 123 AVENUE 31.03 Rem.4 Plan 22101 , 5.85- House Deck U5 ! 0 31 January 28,2002 Wade & Associates Land Surveying Ltd. B.C. Land Surveyors Maple Ridge & Mission SCHMIDT Phone 463-4753 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO.6024-2002 A By-law to amend zoning on Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No.6024-2002." That parcel or tract of land and premises known and described as: All that portion of: Lot 4, District Lot 241, Group 1, New Westminster District, Plan 22101 and outlined in heavy black line on Map No. 1271 a copy of which is attached hereto and forms part of this by-law, is hereby rezoned to RS-lb (One Family Urban (Medium Density)Residential). Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 2002. PUBLIC HEARING held the day of , A.D. 2002. READ a second time the day of , A.D. 2002. READ a third time the day of , A.D. 2002. APPROVED by the Minister of Transportation and Highways this day of , A.D. 2002. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 2002. J MAYOR CLERK 12'iij '3871 J / P72 P 7325 LW 123 B AVE. ']7 2 3 N 4 PV832 L.LMr I p 3• 3109 LO c'4 0 —j 2cs4 12322' LMSQ 910_j *LMP135O6f I Rem 45IRem l I 42 l - LMP 6759 Li kA 0 7 p., 10"I g' 12411 I I 7 I 8I 27 I 12409 ...22 4 _ I 6 l I I I I I I I I._123851 28 294 _______ o I_ I LMPI1229 I 26 I % 30 12401 21 11 12 L to ____________ 20324 123711 36 ______ /2374 31 25 12395 37 ________ /23 20 ______ • 13 1235.9 12366 32 J ci. 123 B AVE. 20491 24 /2358 R_ /235 /2387 20492 38 N \ _ 19 / ° jco Ii ' 14 'I 8N1Ip 1615 0.536 ho 123 B AVE. 123 a 33 50 /23 39 34 62 ______ 0 - _____ lw_w_P _4861 ______ 40 1233 43 244jEP74$Of+o l 2 41 I 35 12.3 P 1226211p 7017 N I Rem A Rem 2 1 2 l LM 12298 P 716 III I IO2 6 °- I . ,.,21 ,0 19 I 1 I 713 —LMP 6719 LMP 7351 123 AVE. EP LMP 840 LMP 25 26\27 L 1 f 2 I3 jA II ol 11121314 I '82 _ I 24 LMdI153I 23 21 20 '72 I I I 5 23 6 27 _8 _ 2101 \ _ _ _ 122 B AVE LMPI124 ;\15\1 07 122 AVE. •'l 24 25 11) LMP 12 2 NM L CS4 \ K J I LMPl1089 _ P 1852 _ F —i I 1 LMP1 27 99 LO i 2I_3 6 __ 7 l —J 121 B AVE. /2/75 P 22101 Remi LMP 578 I1 I 0.524 ho. IVAPLE RIDGE ZONE AMfNDI NC Bylaw No. 6024-2002 Map No. 1271 From: RS-1(One Family Urban Residential) To: RS—lb(One Family Urban(medium density)Residential) 6;% , mott A MAPLE RIDGE Incorporated 12 September, 1874 1:2500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: May 7, 2002 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: CoW SUBJECT: First Reading Maple Ridge Development Procedures Amending Bylaw No. 6049-2002 PURPOSE: To improve administrative efficiencies related to the development process, an amendment to Maple Ridge Development Procedures Bylaw No. 5 879-1999 is proposed that would remove Schedule "A" from the Bylaw. Schedule "A" is the application form that applicants must complete and submit to the Planning Department with every development application. This amendment will allow the Planning Department to update the application form, as needed, without having to repeatedly amend the Bylaw. RECOMMENDATION: That Maple Ridge Development Procedures Amending Bylaw No. 6049-2002 be read a first time and second time and the rules of order be waived and Maple Ridge Development Procedures Amending Bylaw No. 6049-2002 be read a third time. DISCUSSION: In an effort to improve the efficiencies of the development application process, the following amendments to the Development Procedures Bylaw No. 5879-1999 are being proposed: The deletion of "Schedule A"; The deletion of the phrase "attached hereto as Schedule A" from Section 3(2) and it's replacement with "available in the Planning Department"; and The re-lettering of "Schedule B" accordingly. The above-mentioned modifications are administrative in nature and will allow the Planning Department to: • update and reformat the application form without having to repeatedly amend the Development Procedures Bylaw; and • ensure that the application form is updated in accordance with the processing requirements of the AMANDA property system. INTERGOVERNMENTAL ISSUES: A review of the application requirements of other local governments was undertaken and it was determined that the requested modification to Development Procedures Bylaw No. 5879-1999 is consistent with the application process used by a number of other local governments. ENVIRONMENTAL IMPLICATIONS: N/A CITIZEN/CUSTOMER IMPLICATIONS: As the Planning Department works through the implementation of the AMANDA property system revisions in the application processing structure are continually being worked on to improve processing efficiency. The proposed changes to the Development Procedures Bylaw will help ensure that application form is updated, as needed, to reflect the processing requirements of the AMANDA property system. This in turn will ensure that applications are entered into the system and processed as soon as possible. INTERDEPARTMENTAL IMPLICATIONS: N/A FINANCIAL IMPLICATIONS: N/A ALTERNATIVE: An alternative would be to continue to enforce the current development procedures regulation (Maple Ridge Development Procedures Bylaw No. 5879-1999) and bring forward a development procedures amending bylaw to modify Schedule "A". For administrative purposes it is recommended that Schedule "A" be deleted from the Development Procedures Bylaw. SUMMARY: The adoption of Development Procedures Amending Bylaw No. 6049-2002 would remove "Schedule A", the Development Application Form, from the Development Procedures Bylaw. This amendment will allow the Planning Department to reformat and/or modify the application form, as needed, without having to repeatedly amend the Development Procedures Bylaw. The recommended changes are being proposed in an effort to improve the efficiency of application processing. Prepared by out, p.rn) Wna ler . I I(Jr f of D4'vlopment and Environmental Services MCIP Approved byt' Frank Quinn, P. Eng, PMP GPbIic Works & Development Services__ Mike M!y"ray ActingChief CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: May 21, 2002 and Members of Council FILE NO: E08-015-943 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: SD 18/2001 - Development Cost Charge Reduction Purpose: A developer proposes to develop a 64 lot subdivision at Creekside Street and 116 Avenue. As part of the subdivision servicing, the developer will construct a drainage facility currently identified in both the Capital Works Program and Maple Ridge Development Cost Charge Bylaw No. 5911-2000. As such, it is appropriate to authorize a reduction of a portion of the drainage component of the development cost charges payable by the developer in the amount of $44,330. Recommendation: 1. That with respect to Subdivision 18/2001, be it resolved that in view of the necessity for constructing drainage works at Creekside Street and 116 Avenue, the drainage component of the development cost charges payable by the subdivider be reduced by $44,330, reflecting the total drainage component of the development cost charges payable. Background: The Capital Works Program identifies Long Term Capital Project LTC 658 as a drainage project that will in part be constructed by a developer in support of Subdivision 18/2001 located in the general area of Creekside Street and 116 Avenue in the Cottonwood Area. The project is eligible for drainage component development cost charge reduction under section 933 of the Local Government Act in an amount of $44,300 as calculated by staff of the - - Financial Implications: Council approval of a development cost charge reduction will effect collections to the reserve account as follows: LTC 658 - Drainage - Creekside Street (115 Avenue to 118 Avenue) $44,300 Total DCC Reduction Amount $44.330 - 1 - Summary: Division (10) of Part 26 of the Local Government Act, the Development Costs Recovery Section, provides in clause (8) of Section 933, provision for deduction of Development Cost Charges payable by an owner at the time of subdivision. Authorization of Development Cost Charge reduction for Subdiv on 18/01 for eligible servicing components identified in the Long Term Capital Progr is c nsistent with municipal practice for addressing this issue. Prepared by: $ff Scherban, Engineering Reviewed by. Andrew Wood, M. Eng1Eng., Municipal Engineer A Approv,eft by: Frank Quinn, P.Eng., G7: Public Works & Development Services ConcurrenckeJy -2- Fi 17 ¼0 18 1 34 '\ 11550 33 77546 32 12 17542 13 31 j 30 \1 25V&0, V 10 47 237 \_J-;-. 6 39 55 ______fg FlO.V • 15 7762) \ 27 23 LI! PT. 20 1,617\ \ 26 I 22 ( PARK \o',s,s I Total area - 1.38 11618 0 0.606 ha 16 71622 CP 17624 fl 23 24 11610 I 21 77672 \ PT.20 \.! 116 AVE. 116 AN U\ \i ptio 7 (I\ \ ' III ie iistl 77s90 )Il 10 I 17 I 7758 J 177584 __ • PARK Ill /lie 0.832 ha 17579/ /77578 12 / / 15 "5731 ,17572 13 1,5671 4 j PARK /Rem.c d27 2.023 ha 17 16 14 /0 PARK 8 910\11 42 13k 7I8 Ng ______ 114A L iiflJ 2 __ SUBDIVISION FROFERTY CORPORATION OF THE N DISTRICT OF MAPLE RIDGE RIDGE PLANNING A MAPLE Incorporated 12 &ptnber. 1674 DEPARTMENT DEVELOPMENT COST CHARGE REDUCTION aAV-F- SD 18/01 E08—01 5-9 43 SCALE: N.T.S. DATE: MARCH 2002 I FILE/DWG No SK-004 '~5feo - 0/ CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: May 23, 2002 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Committee of Whole SUBJECT: First Reading Maple Ridge Development Application Fee Amending Bylaw No.6059-2002 PURPOSE: Following a review of the development application fee structure established by Maple Ridge Development Application Fee Bylaw No. 5949-2001, it has been determined that the Agricultural Land Commission Appeals fee no longer needs to be referenced in the bylaw. The fee structure for all exclusion, non- farm use and subdivision applications within the Agricultural Land Reserve are set by provincial regulation. RECOMMENDATION: That Maple Ridge Development Application Fee Amending Bylaw No. 6059-2002 be read a first time and second time and the rules of order be waived and Maple Ridge Development Application Fee Amending Bylaw No. 6059-2002 be read a third time. BACKGROUND: The fee structure established by Development Application Fee Bylaw No. 5949-200 1 is reviewed annually by the Planning Department. During the course of that review, it was determined that the Agricultural Land Commission Appeals fee no longer needs to be referenced in the bylaw. The fees for all exclusion, non-farm use and subdivision applications in the Agricultural Land Reserve are prescribed by provincial regulation. Section 39 of the Agricultural Land Reserve Procedure Regulation outlines the following fee structure: 39(1) The prescribed fees are as follows: For an application under Section 14 or 15 of the Act (ALR exclusion application), $750; For an application under Section 22 of the Act (subdivision and non-farm use applications within the ALR), $550,. and For an application to which section 34 or 36 applies (recreation reserves, and utility, road and highway construction within the ALR), $400. The removal of the Agricultural Land Commission Appeals fee from the local bylaw will eliminate the need for the District to amendMaple Ridge Development Application Fee Bylaw every time there is a modification to the fee structure in the Agricultural Land Reserve Procedure Regulation. The Planning Department will continue to collect the prescribed fees on behalf of the Land Reserve Commission and will continue to post the Agricultural Land Reserve application fees in the Department for the convenience of prospective applicants. INTERGOVERNMENTAL ISSUES: Under Section 33 of the Agricultural Land Reserve Act a person wishing to make an application to the Land Reserve Commission must do so by submitting the application and paying the prescribed application fee to the municipality, if the land described in the application is in a municipality. 1 03 Section 39 of the Agricultural Land Reserve Procedure Regulation sets the fees that are to be collected by the municipality for those applications. Those fees are as follows: • $750 for exclusion applications; • $500 for subdivision and non-farm use applications; and • $400 for recreation reserve use and for utility, road and highway use. ENVIRONMENTAL IMPLICATIONS: N/A CITIZEN/CUSTOMER IMPLICATIONS: N/A INTERDEPARTMENTAL IMPLICATIONS: N/A FINANCIAL IMPLICATIONS: While the District could experience some reduction in revenue as a result of this modification to the Development Application Fee Bylaw they are anticipated to be minimal given the number of Agricultural Land Reserve (ALR) applications the District processes annually. In 2001, the District processed one (1) ALR application. The District's Development Application Fee Bylaw sets the fee for Agricultural Land Commission Appeals at $510, while the Agricultural Land Reserve Procedures Regulation fees range from $400 to $750, depending on the application type and as described previously. ALTERNATIVE: An alternative would be to continue to enforce the current development application fee regulation (Bylaw No. 5949-2001) and bring forward a development application fee amending bylaw to modify Section 2 as required. For administrative purposes it is recommended that Section 2 (F) be deleted from the Development Application Fee Bylaw. SUMMARY: The adoption of Development Application Fee Amending Bylaw No. 6059-2002 would remove Section 2 (F), the Agricultural Land Commission Appeals fee, from the Development Application Fee Bylaw. This amendment is administrative in nature and will eliminate the need for the Planning Department to amend the Development Application Fee Bylaw whenever the province modifies the fees prescribed in the Agricultural Land Reserve Procedure Regulation. Prepa.redby: - jkiro1, RAg. / Manker#bf Develoiment and Environmental Services 4~oved by: Frank Quinn, P. Eng, PMP GM: Public Works & Development Services Concurrencej7 Mi e Murra?' I Acting Chief Adminis(ative er 10, ___ CORPORATION OF THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE 2 SWWnbc. $14 BYLAW NO. 6059-2002 A bylaw to amend Maple Ridge Development Application Fee Bylaw No. 5949-2001 WHEREAS, it is deemed expedient to amend Maple Ridge Development Applications Fee Bylaw No. 5949-200 1; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, Enacts as Follows: 1 This bylaw may be cited as "Maple Ridge Development Application Fee Amending Bylaw No. 6059-2002. 2 Bylaw No. 5 879-1999 is hereby amended by deleting Section 2 (F). READ a first time this day of , 2002. READ a second time this day of , 2002. READ a third time this day of 5 2002. RECONSIDERED AND ADOPTED this day of , 2002. MAYOR CLERK J 3 O—C)) CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: May 31, 2002 and Members of Council FILENO: SD/029/02 FROM: Chief Administrative Officer ATTN: C of W - PW & Dev SUBJECT: 5% Money in lieu of parkland dedication (21050-123 AVE) SUMMARY: The above noted subdivision is subject to Council's Policy regarding paridand dedication or payment of money in lieu. It is recommended that Council require money in lieu of parkiand dedication. RECOMMENDATION: That pursuant to Council's policy regarding 5% Parkland Dedication or payment of Money In Lieu, be it resolved that the owner of land the subject of SD/029/02 (21050-123 AVE) shall pay to the District of Maple Ridge an amount that is not less than $16,500.00. DISCUSSION: The above noted subdivision is subject to Council's Policy regarding parkiand dedication or payment of money in lieu. We have an opinion from an appraisal firm which indicates that the 5% market value of this property is $16,500.00. As there are no significant watercourses on the property we are recommending that Council require money in lieu of parkland dedication. Aoved by: Frank Quinn WX -ff : Public jWorks & Development Services _-.-. -----.----- Mike Muriá: Acting Chief DS/jvt - 1 - q0y co 12413 I 112416 0) 12399 332 ~12414 - 328 267 r329 12391 0') 331 .P631/0 268 12385 C'\i 269 12379 270 P 48067 P 62286 - 12371 3 0) 76 323 271 PARK 12365 ES 272 12353 - 0 273 12341 I- I I 7110 I I P1592751 Cl) 274 1 2l34 ii 2 3 a- 12329 4 275 0)01 0 0 I I ('I 8 0 0 DI 0 oI I 123AVE I23AVE _____ ______ 0 (N 0 0 I I0) 0 8 B 0 0 - A Rem3 1H 57 56 55 54 53 52 7Rem 131 219 220 1 2 1 2 P31 4) C/) 4679 P6952 ___ IF P8065 107 P5172I a-- 2 Ico cli (0 2 58 59 60 61 62 63 P 48094 218 217 3 I 4 5 SK2688 p I I I B 1(t( 0 B 0 0 0 •.- •-I--I 12270 Z (N STONEHOUSE AVE STONI 106 12247 93 69 64 0 10 207 216 N- 381 m >r;:__i 105 ______ _______ N- 6N78 2 12251 0 I 0) 12235 ___ _____ __ __ __ _____ 12223 _______ - N- 208 i <112224 N. 12247 r I 372 I 12229 I- 215 805_5 380 N. co —a- 10412231 92 12232 70 _____ 65 12223 o I 04 209 91 J19 H 12222 ___ a-12243 I 112218 k. 140 1 a- ,___— 103 12227 12228 a- 71 (1) 66 21( t' c' 379 90 __ 12215 ' 12218 - / Cl) 139 12216 I (N 141 .— 378 / 102 12224 12221 72 12 213 12209 /37f6 89 12211 67 _______________ -n 00 I 0 142 I P481i94I 1146 10112217 I— 12220 ___ 12214 _________ 133 i4094 12203 4 1 135 1 136 137 22O8 144 145I147I C/) 88- ___ 12207 68 0 _ _ I i l I I 138 rn I o DI C/) I 143 I 100 12211 12214 ____ C11 0) 99 12207 ("1 87 12208 122 AVE 122 AVE ____ 98 86 o 12201 12200 0 TTThe 97 85 12196 167 166 165 164 orporation of the District of Maple Ridge no guarantee regarding the accuracy or P146729 12187 84 12184 P429 82 81 80 79 168 170 171 1 present status of the information shown on 96 _ NIf c ]480 this map. 94 83 (' C,, DISTRICT OF N PITT ME DOItJ.... svgR 21050-123Ave. CO R P0 RATION OF A THE DISTRICTOF E 1ICTO >\ MAPLE RIDGE 7 ANGLEV ALBIO MAPLE RIDGE Incorporated 12, September, 1874 PLANNING DEPARTMENT SCALE: 1:2,500 KEYMAP _____ DATE: May 31 2002 FILE: SD/029102 BY: DS CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth and Members of Council FROM: Chief Administrative Officer SUBJECT: Final One Year Extension Application 11579 240 ST 21, FILE NO: (IR!Z/065/9 9 DATE: ATTN: f & Dev PURPOSE: Council granted a one year extension to the above noted application on April 24, 2001. The applicant has now applied for a final one year extension under Maple Ridge Development Procedures Bylaw No. 5879- 1999. This application is to rezone the property to permit the future subdivision into nine single family residential lots under the CD- 1-93 (Amenity Residential District) zone. RECOMMENDATION: That pursuant to Maple Ridge Development Procedures Bylaw No. 5879-1999, a one year extension be granted for rezoning application RZ/065/99 (property located at 11579 240 ST). BACKGROUND: Applicant: D. Bowins Owner: Twin Brook Developments Ltd. Legal Description: Lot 12, Section 16, Township 12, NWD, Plan 30498 OCP: Existing: Single Family Residential (15/18/30 units per net hectare) Compact Housing (40 units per net hectare) &Conservation Proposed: Single Family Residential (15/18/30 units per net hectare) Compact Housing (40 units per net hectare) & Conservation Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: CD- 1-93 (Amenity Residential District) Surrounding Uses: North: Rural Residential South: Single Family Residential East: Agricultural West: Horseshoe Creek (Conservation) Existing Use of Property: Rural Residential Proposed Use of Property: Single Family Residential (9 lots) Access: 239A St. and a lane parallel to 240th St. Servicing: All municipal services will be provided in the municipal streets. This application is to rezone the property to permit the future subdivision into nine single family residential lots. - 1 - 105 The following dates outline Council's consideration of the application and Bylaw 5866-1999: - The land use report (see attached) was considered on December 14, 1999; - First Reading was granted December 14, 1999; - Public Hearing was held January 18, 2000; - Second and Third reading was granted on January 25, 2000; and - First extension was granted April 24, 2001. The following are the outstanding Council conditions to be addressed prior to consideration of final reading: Preliminary approval from the Ministry of Water, Land and Air and Protection, Water Management Branch; Registration of a Rezoning Development Agreement including the deposit of security as outlined in the Agreement to construct a walkway adjacent to the subject property; A geotechnical report which addresses the suitability of the site for the proposed development; Road dedication as required; and Park dedication as required; DISCUSSION: The applicant has been actively pursuing the completion of this rezoning application and it is anticipated that within the next few months final consideration will be applied for. SUMMARY: Council granted a one year extension to the above noted application on April 24, 2001. The applicant has now applied for a final one year extension. This application is to rezone the property to permit the future subdivision into nine single family residential lots under the CD- 1-93 Amenity Residential District zone. Prep Lvid Stevenson P1 g Tec ician ove . ic ering, CP, M.C.I.P irector of Planning Approve//by: Frank Quinn, P, Eng, PMP /GM: Public Works & Development Services Mike Murray Acting Chief Admiiistrati/e Officer DS/jvt -2- 10 LMP 36718 PARK 31 35 66 (0 P66257 65 (0(0 66257 P 0. 36 11623 SUBJECT_PARCEJj 11630 11579 12 RS-3 RP4518 ___________ C) c) 0 11 11555 (0 11576 J LID 11540 o 10 N RP134OA 0 4: c A 11535 21 38 17 j, 18L, 191 20 11518 11523 11530 I 6 H 22 - 37 11510 11515 0) INI 1 m 23 36 11502 15 115AVE 11507 24 35 11492 11499 _______ B 14 25 114 P 4491 (\ - 11502 1 3' PARK 23933 c J 1 — 3J — 7 1.483 i I P 13786 I LMP 12 40276 ______ 23930 11471 I114 o 32 11475 11474 _________ 8 - \11458 —' 31 11i 10 9 11461 28 11467 1 30 L026 11451 11459 MP133 LMF 14 L 13 7Hm8 11441 % — P) ç.Cfl Cji eI PA Pd P PA PA iN __________ 11442 ll 4A c1i1 7 N- N PITT ME OJd ILVER 11579 240 CORPORATION OF i A THE DISTRICTOF - DISTRICT O F MAPLE RIDGE LANGLEY aisle MAPLE RIDGE SCALE: 1:2500 K,EY MAP THORNHILL Inorated 12, September, 1874 PNNING DEPARTMENT _____ DATE: Oct28 1999 FILE:RZ-65-99 BY: JB •1 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: December 6, 1999 and Members of Council FILE NO: RZ/65/99 FROM: Chief Administrative Officer ATTN: Council SUBJECT: RZ/65/99 (11579 - 240 Street) I EXECUTIVE SUMMARY: An application has been received to rezone the above noted property to permit subsequent subdivision into approximately 9 residential lots. The subdivision will be accessed and serviced by extensions of 239A Street and a lane north to 116 Avenue and 116 Avenue east to 240 Street. II RECOMMENDATION: That application RZ165/99 (for property located at 11579 - 240 Street) to rezone property described in the memorandum dated November 15, 1999 from RS-3 (One Family Rural Residential) to CD-1-93 (Amenity Residential District) be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 5866-1999 be given first reading noting that the conditions to be met prior to final consideration of the Zone Amending Bylaw are detailed in that memorandum. Conditions to be met prior to final approval: Final Reading to Maple Ridge Zone Amending Bylaw No. 58 18-1999 (RZ/12/99); Preliminary approval from the Ministry of Environment, Water Management Branch; Preliminary approval from the Ministry of Environment, Fish and Wildlife Branch; A geotechnical report which addresses the suitability of the site for the proposed development; Road dedication as required. 1 Park dedication as required. - 7) dvlopi ntagtatdtlwdiôsitôfsecurity tOcOrtruCt a walkway adjacent to the subject property III BACKGROUND: Applicant: Damax Owner: Mary Blackstock Legal Description: Lot 12, Sec. 16, Tp. 12, NWD, Plan 30498 OCP: Existing: Single Family Residential 15, 18, 30 upnh; Compact Housing 40 upnh & Conservation - 1 - Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: CD-1-93 (Amenity Residential District) Surrounding Uses: N: Rural Residential • S: Development applications for Single Family Residential E: Agricultural W: Horseshoe Creek (Conservation) Existing Use of Property: Rural Residential Proposed Use of Property: approximately 9 single family lots Access: Access will be provided by the extension of 239A Street and a lane which are currently under construction to the south lot line. Servicing: All urban services will be provided in the municipal streets. IV PROJECT DESCRIPTION: The applicant has applied to rezone the subject property to CD-1-93 (Amenity Residential District) to permit subsequent subdivision into approximately 9 lots. This project will extend 239A Street and the paralleling lane north to 116 Avenue and construct 116 Avenue east to 240 Street. The lots on 240 Street and the east side of 239A Street will be accessed by motor vehicle from the lane. This subdivision will complete the development pattern established south to 1 14A Avenue. Horseshoe Creek tapers northeasterly towards 240 Street. However, there appears to be enough land available outside the riparian protection zone to provide for one lot on the west side of 239A Street. V PLANNING ANALYSIS (i) Official Community Plan The east half of the development site is designated Single Family Residential (15, 18 & 30 upnh). The west half of the site is designated Compact Housing (40 upnh) and Conservation. Although the Compact Housing designation recognized physical limitations in developing adjacent to Horseshoe Creek, the developer has demonstrated that a single family subdivision under the CD-1-93 zone can be accomplished while providing adequate riparian protection. The subject site is located within Development Permit Area No. XX identified on Schedule "H" of the Official Community Plan. This Development Permit Area provides guidelines for the pfdtectioñ of the natUral envirOñthtt, tiidinthis instance, specifically toprotect+iorseshoe Creek, which is designated for Special Treatment on Schedule "E" of the Official Community Plan. It is recommended that a geotechnical report be submitted which addresses environmental concerns related to development adjacent to a watercourse. This report must also address the suitability of service, road and house construction. Areas designated for protection are to be dedicated as Park prior to final approval of the Zone Amending Bylaw. -2- Servicing Subdivision of land south of the subject property (applications RZ/12/99 and SD/12/99) will provide all urban services to the subject property. Accordingly, those applications must be complete prior to final zoning approval. Road Exchange At a meeting held August 24, 1999 Council reviewed a report titled "116 Avenue, Maple Ridge: 240 Street to Creekside Street - Assessment of Need for a Road Link" and passed a resolution that 116 Avenue from 238A Street to 239A Street not be built as a full road but that a cycle/footpath be constructed in the right of way. A portion of this right-of-way is presently adjacent to the site, but as a consequence of park dedication at rezoning, will not be adjacent during subsequent subdivision approval. Recognizing the importance of this walkway, staff recommend that a rezoning development agreement be required to secure construction of that portion of the walkway adjacent to the subject property. Since 116 Avenue will not connect Creekside Drive with 240 Street, staff reconmiend a reduction in the existing 116 Avenue right of way adjacent to the subject property from 20 m to 18 in to reflect anticipated reduced traffic volumes for this local street. The geometry submitted reflects the reduced right of way. A road exchange bylaw will be presented for Council approval to facilitate this right of way reduction VI CONCLUSION: This development conforms to the Official Community Plan designations and completes the land use pattern established for this neighbourhood. Noting that the subdivision plan has been received, it is recommended that this application be supported and forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 5866 - 1999 be given first reading. Prepared Planning Technician rry Fryer, Director X-Orrent Planning Approve lfv Jake J Rudolp, AICP, MCIP GM: P/blicWork& Development Services \\( Concurrence Robert W. Robertson, AICP, MCIP Chief Administrative Officer DSlsglbjc -3- A SCALE: 1:2,500 OF OTCT O KEY MAP ThO*NHILL 11579240 ALM MAPLE RIDGE Inccpat.d 12. Ssptember, 1874 DATE: Oct 28 1999 CORPORATION OF THE DISTRICT OF MAPLE RIDGE PLANNING DEPARTMENT FILE:RZ-65-99 BY: J8 — damaxconsuttantsltd. 3862 w. 14th avenue, vanuver v& 2w9 CU /1 t. 4-6827 taL222-9240 ,1 —. - * - 116 AVE -- - 7 ' ,1 1 . . - . • J. I . — U) < LA140 rb : .8 4 N VALLEY PROPOSED SUBDIVISION LY DISTRiCT OF MAPLE RIDGE wooteft WHON ION N.T.S. Incorporated 12 September, 1874 DRAWN BY: IDATE: Dec. 2, 1999 RZ-65-99 ,1 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 5866-1999 A By-law to amend zoning on Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: I. This by-law may be cited as "Maple Ridge Zone Amending By-law No. 5866 - 1999." That parcel or tract of land and premises known and described as: Lot 12, Section 16, Township 12, Plan 30498, New Westminster District and outlined in heavy black line on Map No. 1225 a copy of which is attached hereto and forms part of this by-law, is hereby rezoned to CD-1-93 (Amenity Residential District). Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of PUBLIC HEARING held the day of READ a second time the day of READ a third time the day of RECONSIDERED AND FINALLY ADOPTED, the 199. A.D. 199. A.D. 199. A.D. 199. ,A.D. 199. day of A.D. MAYOR CLERK EP 35041 PARK Go he 36719 I II If (7 EP 66258 \' 66 P 66257 116 AVE. 0.800 he 65 23.2 P 66257 .' 7 62..' 36 "5, E RP 4518 1.874 he 'I RP 1340A 2.023 he 0.900 he 0 11 (f) 1.106 he 17 5S C'4 CD I" 11576 0 11540 10 a- 1.280 he A 21 Iq 38 0 O.5 ha 1819 2j180 17518 , 1152 11530 37 23.1 01 __ __ _ CD 7151 36 a- - 115 AVE ' _ 17502 0 _ < 24 11492 14 25 "a' ____ B 7749 17502 PARK 13 26 i,_j 0.809 ha - 11476 1748 - MAPLE RIDGE ZONE AMENDiNG Bylaw No. 5866-1999 Map No. 1225 From: RS-3(One Family Rural Residential) To: CD—i —93(Amenity Residential District) AMAPLE RIDGE j Incorporated 12 September, 1874 1:2500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: May 21, 2002 and Members of Council FILE NO: E08-015-943 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: SD 18/2001 - Development Cost Charge Reduction Purpose: - A developer proposes to develop a 64 lot subdivision at Creekside Street and 116 Avenue. As part of the subdivision servicing, the developer will construct a drainage facility currently identified in both the Capital Works Program and Maple Ridge Development Cost Charge Bylaw No. 5911-2000. As such, it is appropriate to authorize a reduction of a portion of the drainage component of the development cost charges payable by the developer in the amount of $44,330. Recommendation: 1. That with respect to Subdivision 18/2001, be it resolved that in view of the necessity for constructing drainage works at Creekside Street and 116 Avenue, the drainage component of the development cost charges payable by the subdivider be reduced by $44,330, reflecting the total drainage component of the development cost charges payable. Background: The Capital Works Program identifies Long Term Capital Project LTC 658 as a drainage project that will in part be constructed by a developer in support of Subdivision 18/2001 located in the general area of Creekside Street and 116 Avenue in the Cottonwood Area. The project is eligible for drainage component development cost charge reduction under section 933 of the Local Government Act in an amount of $44,300 as calculated by staff of the Engineering Department. Financial Implications: Council approval of a development cost charge reduction will effect collections to the reserve account as follows: LTC 658 - Drainage - Creekside Street (115 Avenue to 118 Avenue) $44,300 Total DCC Reduction Amount $44. 330 -1- Sununary: Division (10) of Part 26 of the Local Government Act, the Development Costs Recovery Section, provides in clause (8) of Section 933, provision for deduction of Development Cost Charges payable by an owner at the time of subdivision. Authorization of Development Cost Charge reduction for Subdivj.si6n SD 18/01 for eligible servicing components identified in the Long Term Capital ProgrØn is consistent with municipal practice for addressing this issue. ii Prepared by: Scherban, ctor ofjevelopment Engineering Reviewed by: Andrew Wood, M. Eng.,P. Eng, Municipal Engineer , Approv a by: Frank Quinn, P.Eng., GM: Public Works & Development Services / L C cd: Mike Murray / Acting Chief Administrath Officer -2- 15 27 1 I I (,* 23 1! I PT. 20 \71622 18 - \_26 I 71621 I I 111624 -VI \n616 1 "' PARK Totd a - 1.38 C17 192% 21 I 221231 24\ \ I I 1,609% (1) _ \s _______________ 116 AVE.'1 116 A\ \JPT1i PT •17 \ i I F7607 )II I PARK /4 11 1 1 ii 1 O.832ha 11529 I /,,o I 112 / 15 I _ I L"3 I / - /13 115871 '<14 I 4P A I' 4 34 ., /\ 1150 33 PARK Rem. C 32 ((7 7152 13 31 ' 17 3° SUBDIVISION Is 29 15 I1V 27 4 26 37 1.I2ha __ 270A Joelit . / 8 9\1o\1\!\ yE. 23fl 51 4 114A 2J2'p 52 CTflFJU 39 55 . 2 SUBDIVISION PROPERTY OF THE N DI CORPORATION STRICT OF MAPLE RIDGE MAPLE RIDGE PLANNING 23 AVE. _ IcpLud 12 SMAnobw. 1074 DEPARTMENT L DEVELOPMENT COST CHARGE REDUCTION SD 18/01 E08-015-943 / SCALE: _ I Hwy. _____ N.T.S. DATE: MARCH 2002 F1LE/DWG No SK-004 6: --3 6 0 ~: ~y CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: May 27, 2002 and Members of Council FILE NO: E06-017-028. 1 FROM: Chief Administrative Officer ATTN: COW SUBJECT: GVRD-Maple Ridge Greenwaste Composting Program Agreement Executive Summary: The District of Maple Ridge and the Greater Vancouver Regional District (GVRD) have a existing greenwaste agreement that provides for the collection, hauling and composing of greenwaste from Maple Ridge Transfer Station (MRTS). This service is provided at no cost to the District and provides composting service to Maple Ridge residents. The GVRD currently provides this service through a contract with Fraser Richmond Biocycle (FRB). The current contract expires at the end of May 2002. The GVRD issued a Request for Proposals (RFP) to continue this service and subsequently negotiated an agreement with Fraser Richmond Biocycle Ltd. (FRB), the highest rated proponent to supply services for process, compost and market greenwaste. The negotiations have been completed and the GVRD would like to enter into agreement with FRB and update, the existing GVRD-Maple Ridge Agreement. The attached proposed GVRD-Maple Ridge agreement extends the current services for greenwaste composting at the Maple Ridge Transfer Station. Execution of the agreement will provide for the continued service for Maple Ridge residents. Recommendation(s): That the Mayor and Municipal Clerk be authorized to sign and execute the agreement titled Greenwaste Processing and Composting Program Agreement as attached to the staff report titled GVRD-Maple Ridge Greenwaste Composting Program Agreement. Background: The District of Maple Ridge and the GVRD have a'greenwaste agreement that provides for the collection, hauling and composing of greenwaste from Maple Ridge Transfer Station (MRTS). This service is provided at no cost to the District. The GVRD Cüfféhtl dide this service through a contract with Fraser Richmond Biocycle (FRB) which expires in May 2002. In anticipation of the expiration date, the GVRD issued request for proposals (RFP) for the operation of the Greenwaste program. Maple Ridge participated in the development of the request for proposals' and evaluation of the proposals. As well, based on Maple Ridge's request, the RFP included a Maple Ridge local processing option. The RFP closed on February 12, 2002 and the proposals have been evaluated. '(07 Development of the Greenwaste Program at MRTS: Through the 1990's, Maple Ridge examined the potential to develop a local composting program. Several private partnership proposals were pursued, but none proved financially or economically viable. Other municipalities were experiencing similar difficulties. The GVRD was asked by the Regional Engineers Advisory Committee (REAC) to prepare an RFP for a green waste processing and composting program for interested municipalities. As a result, the GVRD Board authorized GVRD staff to provide green waste composting services on behalf of interested member municipalities on a full cost recovery basis, subject to sufficient participation. The GVRD has signed agreements with, and provided green waste recycling services for, the three North Shore municipalities and the District of Maple Ridge. The GVRD provides a green waste drop-off service for both residential and commercial users for a user fee that is used to offset the costs of operating and maintaining the service. Current RFP When the 2002 RFP closed, the GVRD received :3proposals. The proposals were evaluated by a staff committee from the GVRD, Coquitlam, District of North Vancouver, City of North Vancouver and District of West Vancouver, and Maple Ridge. The proposals were evaluated on the following criteria: • Cost of service • End use and environmental impact • Market Plan and demand for end products • Qualifications, Experience and Capability • Proponent's financial viability Based on the evaluation, the committee recommended. that the work be awarded to Fraser Richmond Biocycle, who were deemed the best proponent. The proposal is based on the current approach by FRB where greenwaste is collected at MRTS and trucked to Richmond for composting; The proposed composting system utilizes a Negative Forced Aeration System and includes a leachate collection system. A local processing option was not advanced at because of the volumes expected at the MRTS and the economics of processing a limited annual quantty. GeiWatinagement - Typical objectives of a green waste program are to: Divert compostable waste and increase waste diversion rates; Decrease disposal costs; 'Offer alternatives to burning programs. 2 Typical programs and strategies include: residential drop off at convenient locations curbside collection (regular or scheduled), and reduced tipping fees for source separated greenwaste backyard composters Currently, the greenwaste composting is provided to Maple Ridge residents through 5 programs: Residential drop off at the Maple Ridge transfer station This program commenced in March 2000 as a full cost recovery program in partnership with the GVRD. Under this program, the GVRD provides a greenwaste drop off site at Maple Ridge Transfer Station and collects a user fee of $69.00/tonne to recover the costs of operating the service. Under the terms of the current agreement with the GVRD, user fees can be adjusted annually by the GVRD to meet the costs of the program. The current greenwaste agreement expires in May 2002. The program processes approximately 1200 tonnes per year. District curbside chipping and pickup program (twice a year typically) Since 1997, the District has offered (by the District's Public Works and Development Services Division) a fall and spring curbside brush chipping program. The program is targeted at brush material and the material is chipped at curbside and removed for composting. 1997 1998 1999 2000 2001 Homes (pickup) 572 1528 2017 2080 1935 Tonnes* 63 168 222 229 213 * based on 2001 data of an average of 110 kg/pickup * Spring pickup only in 1997 Residential drop off at private landfill Maple Ridge residents have the option to haul greenwaste and pay a fee at a private demolition/land clearing waste landfill located at 24647 Lougheed Highway. Tonnages are undetermined. Contracted services Residents have the option of hiring private landscape companies to haul and dispose of greenwastes. Tonnages for this option are not available. Backyard composting Backyard composting is a strategy that has been advanced through the Ridge Meadows Recycling Society (RMRS). Through this program, over the past four years, approximately 4500 backyard composters have been sold and approximately 100-200 continue to be sold annually. The annual greenwaste composted by backyard composters has been estimated by RMRS at 1000 tonnes. In all of these options, customers may or may not have deliberate control on the disposal or composting method. 3 Importance of MRTS program to current District greenwaste management In aggregate the measurable greenwaste composing programs have diverted the following amounts from disposal: BACKYARD COMPOSTING GREEN WASTE (Approx. 1100 Ipa) PROGRAM AT MRTS (Approx. l000tpa) 43% DISTRICT CHIPPING (Approx. 200 tpa) 10% The Residential Drop Off at the Maple Ridge transfer station program operates as a full cost recovery program in partnership with the GVRD and handles a significant portion of the District's greenwaste stream. Strategic Alignment: Financial Management Council has directed that the municipality provide high quality municipal services to our citizens and customers in a cost effective and efficient manner and .to identify methods to generate non-tax revenue. The GVRD agreement is at no cost to the District and this leverages the GVRD's activities deliver services in a cost-effective manner. Environmental Council has directed•that the District promote individual and eommunit.y responsibility for the stewardship of natural resources and that in partnership with other levels of government develop programs and projects to preserve the natural assets of Maple Ridge. The composting program is consistent with the environmental objectives for stewardship and preservation of natural assets and the proposals were evaluated with the objective to maximize the end use and environmental impact of the greenwaste. 4 Intergovernmental Issues: The support and approval of the District is required to continue the current arrangement with the GVRD to provide this service to Maple Ridge residents. The GVRD have expressed that the program must be financially self supported (i.e. without GVRD subsidy). Citizen/Customer Implications: The maintenance of the current arrangement provides a convenient service (recycling, solid waste and Greenwaste composting) at one location to Maple Ridge residents. Financial Implications: The Residential Drop Off at the Maple Ridge transfer station program operates as a full cost recovery (no net cost to the District) program in partnership with the GVRD. Interdepartmental Implications: N/A Policy Implications: The recommendation is in accordance with the approved Council budget and the District's membership in GVRD. . Alternatives: There are a couple of alternatives to entering into an agreement with GVRD. Option 1 The District could pursue the composting of greenwaste on its own (i.e. withdraw from current agreement). However, the RFP requested alternatives for a local option and unfortunately, the market ..does-not suppoi a- local- .processin.g option....However,.=inthe=.fuire,. asthe. District grows. theremay.be economies of scale that will support local processing. In selecting this option, the District would lose the economics of scale that the current arrangement provides. Option 2 Eliminate the program at MRTS. This is not recommended because it lowers the level of service to residents and does not provide an equivalent alternative to the current Greenwaste stream or financial savings to the District. 5 Summary: The current GVRD greenwaste drop off at MRTS is an important component of the District's greenwaste strategy. It provides an environmentally sound alternative to disposal at no cost to the District. As the District's population grows there may be potential for local processing (at a competitive rate) in the future. The proposed agreement extends the current services for greenwaste composting at the Maple Ridge Transfer Station for another five years. Execution of the agreement will provide for the continued service for Maple Ridge residents. Prepared by: Andrew Wood, M.Eng., P.Eng. Municipal Engineer /~~ 4 &f~ I I Approved by / Frank Quinn, MBA, P.Eng., PMP Gençral Manager, Public Works and Development Services Concurrence:Iike Murray /Actini Chief GREEN WASTE RECYCLING AGREEMENT BETWEEN GREATER VANCOUVER SEWERAGE AND DRAINAGE DISTRICT AND DISTRICT OF MAPLE RIDGE BM Final Version Maple Ridge Green Waste Agreement 020522.doc THIS AGREEMENT dated as of the ____ day of , 2002 GREATER VANCOUVER SEWERAGE AND DRAiNAGE DISTRICT, having an office at 4330 Kingsway, Bumaby, British Columbia, V5H 4G8 ("GVS&DD") OF THE FIRST PART AND: THE DISTRICT OF MAPLE RIDGE, having an office at 11995 Haney Place, Maple Ridge, British Columbia, V2X 6A9 ("District of Maple Ridge") OF THE SECOND PART WHEREAS: GVS&DD provides green waste recycling services for green wastes obtained from participating member municipalities (the "Green Waste Recycling Program"). On October 26, 2001 at its Regular Meeting of the Board of Directors, the Board carried the following resolution: "That the GVS&DD Board authorize the Commissioner to negotiate and conclude the necessary agreements and contracts to assist interested member municipalities with the recycling of green waste on a full cost recovery basis." On April 15, 2002 the District of Maple Ridge Council adopted the following resolution: "That the GVRD be advised of Council's concurrence in negotiating a five year Yard Waste and Mixed Wood Waste Recycling Services, contract to the highest recycling." NOW THEREFORE in consideration of the premises and the covenants and agreements contained in this Agreement, the parties agree as follows: ARTICLE 1 Interpretation 1.1 Definition. In this Agreement the following words shall have the following meanings: BM Final Version Maple Ridge Green Waste Agreement 020522.doc -2- "Green Waste" means Yard Waste and Mixed Wood Waste collectively. "Green Waste Recycling Services Agreement" means an agreement that has been developed and executed between the GVS&DD and a green waste recycling service provider ("Service Provider") as a result of a call to a Request For Proposal for such services issued by the GVS&DD. "Maple Ridge Transfer Station" or "MRTS" means the GVS&DD transfer station located at 10092 - 236th Street, Maple Ridge. "Mixed Wood Waste" means unpainted, unstained and untreated solid wood originating from minor residential renovations and other sources, excluding particle board, oriented-strand board (OSB) and plywood. "Recycling Surcharge" means the surcharge charged by the GVS&DD in addition to the Regional Tipping Fee on each tonne of solid waste deposited at the MRTS as determined from time to time by GVS&DD and forwarded to the District of Maple Ridge to support recycling activities and which, at the date of execution hereof, is $4 per tonne. (I) "Regional Tipping Fee" means the unit cost per tonne charged by GVS&DD for solid wastes deposited at GVS&DD's solid waste facilities as determined from time to time by GVS&DD and which, at the date of execution hereof, is $65 per tonne. "Tonne" means 2,204.6 lbs or 1,000 kg. "User Fees" means fees collected by charging the Regional Tipping Fee plus the Recycling -Surcharge to customers for yard waste and mixed waste delivered to the Green Waste Depot. "Yard Waste" means source-separated vegetative matter resulting from gardening, horticulture, landscaping or land clearing and includes branches and brush, stumps (to a maximum diameter of 450mm), plant remains, leaves and grass clippings. ARTICLE 2 2.1 The term of this Agreement will commence on the dtè first above written and shall terminate upon the termination for any reason and in accordance with the terms and conditions of the Green Waste Recycling Services Agreement. No Fault Termination 2.2 In the event that the Green Waste Recycling Program does not generate sufficient revenues to be financially self supporting, GVS&DD may terminate this Agreement, at any time, on one year's written notice delivered to the District of Maple Ridge. The District of Maple Ridge may terminate this Agreement at any time on one year's written notice delivered to the GVS&DD. BM Final Version Maple Ridge Green Waste Agreement 020522.doc -3- ARTICLE 3 MIRTS Green Waste Depot Description and Minimum Service Levels 3.1 The Maple Ridge Transfer Station Green Waste depot (the "Green Waste Depot") is located at the MRTS and consists of a paved tipping and storage pad of an approximate area of 1375 m2 as shown on Schedule A attached. 3.2 The District of Maple Ridge will use all reasonable efforts to direct the delivery of source-separated loads of Green Waste to the Green Waste Depot. The Green Waste Depot will be generally unsupervised, provided that GVS&DD will require its contractor operating the MRTS to: visit the Green Waste Depot at least once per day to remove any visually observed contamination (plastics, garbage, and other unacceptable materials) from the Green Waste piles and then heap the Green Waste into one large pile to maintain tipping locations; and use its best efforts to maintain visual surveillance of the Green Waste Depot. 3.3 The GVS&DD will require the Service Provider to haul away and recycle or otherwise process the Green Waste delivered to the Green Waste Depot. ARTICLE 4 Promotion of Green Waste Processing and Composting 4.1 The District of Maple Ridge shall, during the term of this Agreement, use all reasonable efforts within its municipal boundaries to encourage, promote and facilitate the processing and composting of Green Waste by actively encouraging, promoting and facilitating persons within its jurisdiction to deliver all of their Green Waste to the Green Waste Depot, except for Yard Waste which any resident wishes to compost in his or her own garden, either under a program promoted by the District of Maple Ridge or otherwise or any other Yard Waste source reduction program promoted by the District of Maple Ridge. 42 The l3i=strict of Maple Ridge shall use a1} reasonable efforts to deliver or -cause to -be-- delivered to the Green Waste Depot all Green Waste owned by it or under its control. ARTICLE 5 User Fees 5.1 The cost of operating and maintaining the Green Waste Recycling Program (including the receiving, processing, hauling, composting and marketing of compost) will be recovered through a user fee equal to the sum of the Regional Tipping Fee and the Recycling BM Final Version Maple Ridge Green Waste Agreement 020522.doc Surcharge charged to all users of the Maple Ridge Transfer Station, and which, for the calendar year 2002, is $69/tonne (the "User Fee"). 5.2 The GVS&DD will charge the User Fee on all Green Waste tonnage delivered to the Green Waste Depot. The GVS&DD's weigh scale operator shall determine the municipality of origin of the person depositing Green Waste by such means as the GVS&DD acting reasonably determines appropriate. 5.3 The GVS&DD will accept Yard Waste and Mixed Wood Waste at the Green Waste Depot. 5.4 Green Waste delivered to the Green Waste Depot will be subject to the GVS&DD's minimum fee policy to encourage larger load sizes and to reduce traffic impact on the Maple Ridge Transfer Station. Customers arriving with mixed loads of garbage and Green Waste will be allowed to deliver their load under one scale transaction, and therefore not be required to pay the minimum fee twice. 5.5 If the User Fees obtained for the first year of operation or any successive year of operation (or portion thereof if the final year of operation) collectively produce annual income that is: in excess of the annual costs of operating and maintaining the Green Waste Recycling Program, the amount of the excess shall be paid to the District of Maple Ridge, after withholding a contingency equal to 20% of such annual cost to cover unexpected program costs and for ongoing depot maintenance; and insufficient to meet the annual costs of operating and maintaining the Green Waste Recycling Program, the GVS&DD may use available contingency funds to offset the loss and may reduce service levels to prevent future losses. Upon expiration or termination of this Agreement, available contingency funds will be used to pay any outstanding costs arising from this Agreement and the remaining portion, if any, will be paid to the District of Maple Ridge. 5.6 Service level reductions that may be adopted include reducing Green Waste Depot operating-hours or 4imiting4he number of days.-it- is open. 5.7 The District of Maple Ridge understand that payment to the highest rated proponent under the Green Waste Services Agreement is based on the weight of material processed at the highest rated proponent's site (the "outgoing weight") and User Fees are charged on the weight of Green Waste material delivered to the Green Waste Depot (the "incoming weight"). In the event that Maple Ridge desires to weigh outgoing loads at the Green Waste Depot, then any additional costs incurred to achieve this objective shall be recovered from the User Fees. 5.8 In order to maintain adequate service levels, the GVS&DD shall undertake maintenance and improvements to the Green Waste Depot as needed and shall deduct these costs from BM Final Version Maple Ridge Green Waste Agreement 020522.doc -5- the User Fees. Such improvements include the installation of a lock-block wall to retain the stockpiled Green Waste and ongoing repair of signs, landscaping, and pavement related to the Green Waste Depot. This shall also include any required traffic management improvements at the MRTS should there be a significant increase in Green Waste customers resulting in an adverse impact to current customer service levels. ARTICLE 6 Force Majeure 6.1 If the performance of any provision of this Agreement is prevented or delayed by the occurrence of any act of God, strike, lock out, work slow down, labour dispute or unrest, inclement weather, order of any competent court, tribunal or governmental authority or agency, war (declared or undeclared), civil unrest, not, action of terrorists or other enemies of the Queen or any other matter of whatsoever kind or nature not limited to the foregoing beyond the control of the parties then the party affected shall forthwith give the other party written notice thereof and the party so prevented or delayed (and to the extent required the other party) shall be excused in the performance during the continuance of the event of force majeure. If the event of force majeure continues for a period in excess of six (6) months either party may terminate this Agreement upon giving to other party 14 days written notice of termination. 6.2 For greater certainty and without limiting the generality of Section 6.1 a breach by the Service Provider of any of the terms of the Green Waste Recycling Services Agreement or any failure by the Service Provider for any reason to perform thereunder shall be deemed to be an event of force majeure under this Agreement. ARTICLE 7 Hours of Operation 7.1 The GVS&DD will operate the Green Waste Depot during the normal waste receiving hours at the Maple Ridge Transfer Station, and will be closed on statutory holidays and any other day agreed between the parties. 7.2 The hours and days of operation of the Green Waste Depot may be changed as necessary by the GVS&DD to maximize the efficiency of the Green Waste Depot and/or the MRTS in accordance with Article 5. ARTICLE 8 General 8.1 Where any notice, direction or other communication is required under this Agreement such shall be given or made either by delivering it or by sending it by registered mail addressed to the addresses first set out above or such other address or addresses as either party may have advised the other of in writing. Any such notice, direction or other BM Final Version Maple Ridge Green Waste Agreement 020522,doc communication shall be deemed to have been given if delivered when delivered and if mailed three business days after mailing. If there is any delay or interruption or threatened delay or interruption in postal services all notices, directions or other communications shall be delivered. 8.2 This Agreement may not be assigned, in whole or in part, by either party without the express written consent of both parties. 8.3 This Agreement shall enure to the benefit of and be binding upon the successors and permitted assigns of the parties hereto. 8.4 Words importing the male gender include the female gender and either includes the neuter and vice versa and words importing the singular number include the plural number and vice versa. Survival 8.5 Any obligation to pay monies by any party under this Agreement shall survive the termination for any reason of this Agreement. IN WiTNESS WHEREOF the parties have hereunto affixed their corporate seals in the presence of their duly authorized officers on the date first above written. The Corporate Seal of GREATER VANCOUVER SEWERAGE AND DRAINAGE DISTRICT was hereunto affixed in the presence of: Commisioner Secretary The Corporate Seal of THE DISTRICT OF MAPLE RIDGE was the presericeaf BM Final Version Maple Ridge Green Waste Agreement 020522.doc SCHEDULE A LOCATION OF GREEN WASTE DEPOT The Green Waste Depot is located in the area of the Maple Ridge Transfer Station indicated on the following map. 02828\236169\V 1 RAC 220502/17421W97 SCHEDULE 'A GREENWASTE DEPOT AREA 11 "bqE ME2~b REC INC \ 44NcEy I II a / I S :äAEEI&E•. < / CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: June 03, 2002 and Members of Council FILE NO: E02-010-065 FROM: Chief Administrative Officer ATTN: C.O.W. SUBJECT: Award of Contract No. E02-010-065 - Design and Construction of 256 St Bridge over Kanaka Creek Near 116 Avenue EXECUTIVE SUMMARY: The existing road bridge on 256 Street over Kanaka Creek requires replacement as a result of dry rot in the timber beams. The bridge replacement project was identified within the District's 2002 Capital Works Program and tendered as a design-build contract, a first for infrastructure replacement in the District. The project will be undertaken in August 2002 due to fisheries issues. 256 Street at the bridge will be closed for the four week duration of the project, but alternate routes have been identified and will be posted for the duration of the construction. A public consultation process included informing residents by mail as well as holding an Open House at Websters Corner School on Tuesday, June 04, 2002. Council approval to award the work is necessary to commence construction. RECOMMENDATION(S): That Contract No. E02-010-065 be awarded to Iota Construction Ltd., for the total design build contract price of $187,993.65 and that the Mayor and the Municipal Clerk be authorized to sign and execute the contract documents. DISCUSSION: Background Context: In 2001 the District had a structural engineering consultant undertake a condition assessment of all the bridges in Maple Ridge. The inspection of the 256 St Bridge found dry rot in the timber beams. On the recommendation of the consultant the Engineering Department reduced the load rating on the existing bridge from 24 tonnes to 12 tonnes until the bridge is replaced. The reduction in load limit means that hea-vy veh.icies.suckas -gravel trucks or-emer-gency response vehicies...are..-not..permi.tted4o .cross .the bridge, having to detour around by either 240 Street or 272 Street. The 256 Street bridge provides an important linkage, albeit circuitous, between Lougheed Highway south of Kanaka Creek and Dewdney Trunk Road to the north and 256 Street is a section of the municipal disaster response route. Given the import of this linkage on the overall road network connectivity and the subsequent emergency services response, the 256 Street bridge replacement was identified as a priority project and included in the District's 2002 Capital Works Program. Strategic Alignment: The replacement of the 256 Street bridge ties into a number of elements of the Corporate Strategic Plan, namely: Transportation and Environment The Corporate Strategic Plan directs that the District will "maintain and enhance a multi-modal transportation system" and "promote alternative modes of travel". The bridge provides a facility that is safe for, pedestrians, cyclists, automobiles and equestrian users. Smart Managed Growth Council has directed that the District shall "protect and manage existing municipal infrastructure". The bridge replacement was identified through a regular inventory review program and scheduled through the District's Capital Works Program. Community Relations The Corporate Strategic Plan directs the District to "develop methods to communicate on a timely basis with citizens and community groups". The District has communicated details of the project to both citizens and community groups by mail and an Open House. Safe and Livable Community The strategic direction for the District directs staff to "establish an emergency response and recovery plan". The replacement of the bridge ensures that emergency vehicles will be able to respond to calls without any delays resulting from having to detour around the existing load restricted bridge. The bridge will be designed to current seismic standards. Citizen/Customer Implications: Replacement of the bridge should reduce response time for both heavy and emergency vehicles accessing properties in the area around the 256 Street Bridge by removing the need for lengthy detours. Residents in the area of the 256 Street bridge have been informed via mail of the upcoming replacement project. An Open House was held at Websters Corner School on June 04, 2002 to present the proposed bridge layout to residents, discuss the construction methods and schedule, etc. Letters of invitation to the Open House were sent out to over 300 local residences, but no-one chose to attend. Residents will receive a second notification from the Contractor prior to commencement of construction, providing contact numbers, construction schedule, road closure dates and other pertinent information. The District has had ongoing discussions with representatives from the equestrian users groups and incorporated their issues into the design. Interdepartmental Implications: Upon completion of construction and maintenance period, the District's Operations Department will be responsible for maintenance of the structure. The nature of the new construction, namely concrete beam and metal railings should reduce the annual maintenance costs. Intergovernmental Implications: The proposed works require approvals from the Ministry of (Environment) Water, Land and Air Protection, the Department of Fisheries and GVRD as well as under the Navigable Waters Protection Act (NWPA). The Contractor is responsible for all regulatory approvals for this project and the District will offer support in procuring the said approvals. Construction will be undertaken in accordance with the District's Watercourse Protection Bylaw and will require a Sediment Control Plan and environmental monitoring. Business Plan/Financial Implications: The bridge replacement project is being undertaken as a design-build contract. Rather than the normal contract delivery system where the design and construction are undertaken by separate parties, the District contracts directly with a single design-build contractor who has full responsibility for developing a design that meets the District's performance expectations and for implementing that design. The design-build contractor is responsible for the selection of materials that meet the District's performance specifications and for coordinating those activities required to produce the project within the contract price. The goal of the design-build system is to provide for innovative, practical and cost effective solutions with reduced overall project costs and time saving. The design-build process allows the District to negotiate regarding additional costs, or savings, of the project prior to signing any contractual documents, to ensure that the project meets the Districts needs. For the 256 Street bridge replacement design-build contract the District solicited expressions of interest from qualified contractors before selecting three to submit proposals on the bridge replacement. Proposal Analysis The proponents submitted the following prices to carry out the specified work. Proponent Name Contract Price GST Total Iota Construction Ltd. $ 161,544.00 $ 11,308.08 $ 172,852.08 Surespan Construction Ltd. $ 262,000.00 $ 18,340.00 $ 280,340.00 Jack Cewe Ltd. $ 348,700.00 $ 24,409.00 $ 373,109.00 All proposals were reviewed and satisfied the contractual requirements set out in the Design Build proposal dated March 2002. The review and analysis by staff found Iota Construction Ltd. to be the lead proponent for this project. - The District undertook negotiation with Iota Construction Ltd. AS partpf those negotiations the - following additional work items were identified: Sidewalk and geometric alignment.modifications, Railing height and roughened surface finish of the sidewalk area (for equestrian users) The issues noted above result in an increased proposal amount of$ 15, 141.57 inclusive of GST. The estimated total costs for this project are as follows: Expenditures Project Administration $ 29,006 Design And Construction $187,994 Environmental Compensation (Provisional) $ 6,000 Contingency Amount $ 25.000 Total $248,000 Funding The approved Capital Budget identifies the following funding sources: Project No: 958 -- Funding Source: General Revenue Budget $250,000 The total expenditures for this project as noted above include a coritingency of $25,000 that will only be used in required. Based upon the foregoing, the project costs are less than the approved funding of $250,000. Policy Implications: This project is in accordance with the District's policies to provide high quality infrastructure in a cost effective and scheduled manner. Alternatives: The District may choose not to proceed with the bridge replacement at this time, which would require the ongoing weight restriction as well as continued delays in response time of emergency vehicles. CONCLUSIONS: The replacement of the existing bridge on 256 Street over Kanaka Creek is important due the condition of the existing bridge -and the impact of the current required load limit of 12 Tonnes that prohibits emergency vehicles from using this bridge. As the bridge condition continues to deteriorate, the level of service for users will decrease and the level of risk will increase. I, Based upon the foregoing it is recommended that the contractor, design-build contract for the replacement of the 256 Street bridge. Y1' . Prepared by: David Pollock PEng., pirector of Project Engineering Reviewed by: Andrew Wool MEng., PEng., Municipal Engineer /,. Approved by Frayk Quinn PEng MBA, PMP General Manager, PW & DS :4 / c Acting Chief Administrative Officer / / Iota Construction Ltd. be awarded the CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor A. Hogarth DATE: June 05, 2002 and Members of Council FILE NO: VP/048199 FROM: Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: Variance Permit 23315 Dewdney Trunk Road PURPOSE: A Development Variance Permit application has been applied for to reduce the right of way requirement and construction standard for Glenhurst Street from a collector road to a local road, under Maple Ridge Subdivision and Development Servicing Bylaw No. 4800-1993. RECOMMENDATION: That the Municipal Clerk be authorized to notify qualifying property owners that approval of VP/048/99 respecting property located at 23315 Dewdney Trunk Road will be considered by Council at the June 25, 2002 meeting. BACKGROUND: '1/ Applicant: Hubert Culham Architect Owner: Taha Enterprises Inc Legal Description: - Lot 1, Section 21, Township 12, LMP38 174 OCP: Existing: Neighbourhood Commercial Proposed: No Change Zoning: Existing: C-i (Neighbourhood Commercial) Proposed: No Change Surrounding Uses North: Residential South: Residential East: Residential West: Residential Existing Use of Property: Vacant Proposed Use of Property: Convenience Store with a residence. Access: Dewdney Trunk Road and Glenhurst Street Servicing: Full Urban Previous Applications: DP/048/99 PROJECT DESCRIPTION: At a meeting held February 26, 2002 Municipal Council approved Development PermitJ048/99 which will allow the construction of a mixed use building, on the north west corner of Dewdney Trunk Road and Glenhurst, that will consist of approximately 400m 2 of commercial space on the ground floor and 124m2 of residential space on the second floor. Bylaw 4800-1993, a bylaw to regulate the subdivision and development servicing of land in Maple Ridge requires the following: Section IV (B): "Where lands are being improved for Commercial, Industrial, Institutional or Multi-Residential use the street or streets fronting the development must be constructed to collector street standards as set out in the standard drawing and specifications of the District of Maple Ridge." The required width of a collector street is 20 meters with 11.6 meters of pavement, see attached cross section. The existing right of way width of Glenhurst Street is 15.2 meters with approximately 8.6 meters of pavement. Given that the property's dominant frontage is on Dewdney Trunk Road, which is constructed to an arterial standard, a variance in the right of way width for Glenhurst Street is supportable. PLANNING ANALYSIS: The District's Subdivision and Development Servicing Bylaw requires that any commercial improvement to this property involve the construction of all fronting streets to a collector street standard. Dewdney Trunk Road is an arterial road and Glenhurst Street is a local street providing access to a residential neighbourhood. Redevelopment of the site includes the construction of a sidewalk from Dewdney Trunk Road to the north property line on Glenhurst Street. Both Dewdney Trunk Road and Glenhurst Street will have pedestrian sidewalks with one curb let-down for vehicle access to the onsite parking lot. The right of way width and the pavement improvements of Glenhurst Street are less than the collector standard requires. However the proposed neighbourhood commercial use is intended to serve the local neighbourhood, thereby, making the existing local standard of Glenhurst Street adequate for the proposed use. INTERGOVERNMENTAL ISSUES: N/A ENVIRONMENTAL IMPLICATIONS: N/A CITIZEN/CUSTOMER IMPLICATIONS: N/A INTERDEPARTMENTAL IMPLICATIONS: Glenhurst Street is currently constructed to a local standard. Noting that Dewdney Trunk Road is the dominant frontage, improved to an arterial standard, the Engineering Department considers the existing local standard of Glenhurst Street to be adequate for access to the site. FINANCIAL IMPLICATIONS: N/A ALTERNATIVES: N/A a, -2- SUMMARY: Respecting the small scale of the proposed commerciallresidence use, where the dominant street frontage is Dewdney Trunk Road, the existing local standard of Glenhurst Street is considered adequate for access to the development. Prepøred)by: David Stevenson Planning TechT proved by: e Picki gM, MCIP Di ectorrP1anning Approved Ky: Frank Quinn, P.Eng., PMP GM: Public Works & Development Services Concurrence Mike Murray Acting Chief Administrative Officer DS/jvt -3- 7:7 c',_______N N C') N 2 1C1 Cq /12120 12 64 12111 12118 88 F LM 873 9 C/) 63 12101 2096 12103 89 04 12110 2100 11 62 8 a. a. 40 = 12097 12093 Z 2092 61 2090 90 2100 31 12085 __I 10 91 P 85304 (.9 2076 2080 25 _________ 6 12079 6012073 2090 92 Do a.32 59 12070 LMS92 2066 12061 12067 9 3 0- 2080 2058 12059 8 2051 94 12071 4 2058 57 2046 2070 12041 12051 2036 7 a. 95 (0 2050 12033 12060 2 2032 42 2028 96 it2050 35 P 23580 123 12018 97 I 1 a. 112040 P 23580 - 12013 ______ ___ 0 36 SUBJECT PROPERTY 98 '4) c•) ____P83364 1 C,, ci A co 8 c' A P 17189 12003 3 B 20344 1 a. Rem4 / /2030 rRem E CNi 10775 /LMP J LFm75A N 1,12010 CNI )EWDNEY TRUNK RD LMP8I 11991 119 98 NN R em I I Rem N 20 N N (0 11987 Ej I 2 N 19 2 0 G H B1 - I) CNI Rem 11983 1 1/2 P1841 a. _______ P182 2 17 2 2 11975 11980 11997 \ a. ____ ____ ____ 11971 21 3 P7903 2 11991 16 iigi'o 0) / 0) 40 11987\ 2 _________ LMP 13828 11967 a. 11952 a. 11961 LMS 1445 / 15 11964 11961 p.... C/) 04 11958 N IN 30 11948 S.N____ ___ — iia 23 ,.. 1977 a. P 22024 ________ 14 6 11936 4 11940 24 a. a. — A ________ ______ 7 11969 13 ___________ ______ P 32010 11918 11935 11928 11961 N 11923 5 0) 1191 7 8 25 28 27 4-1 12 1195311918 11909 11908 a. Cl) 27 6 6 11915 _____ ____ 26 11945 36 37 RP 15155 ________ 11 cl) 10 A 11895 11898 11908 Hubert Cuiham Architect & Planner DISTRICT N PITT N 23315 Dewdney Trunk Road IANMEY MAPLE RIDGE TMORNHILL Incorporated 12, September, 1874 PLANNING DEPARTMENT SCALE: 1:2,000 KEY MAP DATE: Jun 4 2002 FILE: VP/048/99 BY: RS Ft 11.60 1.75 1 • .47 Ge BCH 1j '—STANDARD BARRIER CURB 0 AL:r.ST ST .60— L I-' 1.80 • - '-I SAN -500 _J 0 it._____ COMMON TRENCH 10.00 - MINIMUM 40 mi-i, ASPHALTIC C0NETE SURFACE COURSE MINIMUM 40 mi-n ASPHALTIC CONCRETE BASE COURSE MINIMUM 100 mm of 20mm. MINUS CRUSH GRAVEL BASE TO 98% STANDARD FROCTOR MINIMUM 300mm PITRUN SUBBASE 10 98%STANDARD PROCTOR SUBGRADE TO 95 % STANDARD PROCTOR MAX. 3:1 (TYP) .60 . 0 0 • NO1 NE STRUCTURAL ROAD ELEMENTS SHOWN ARE NE MINIMUM REQUIREMEWTS. BD4KEI.MAN BEAM TEST RESULTS OR AN EQUIVALENT TECHNIQUE SHALL. BE USED TO DESON NE ROAD STRUCTURE. ALL UTILITY SERVICES AND SERVICE CONNECTIONS SHALL BE INSTALLED PRIOR TO FINAL PAVING. ALL PERMANENT WORKS ON PRIVATE PROPERT( SHALL BE PROTECTED BY ARES1ERED. - - -•EASENTORTCFWAY 2.5 in P & I CORRIDOR SHOWN IS NOT CAPAT1BLE TO 3 PHASE WIRING CONSULT W41H B.C. HYDRO AS TO SERVICING REQUIREMENTS. I I 91 06 17 I WIDTH OF SIDEWALK,O/S OF BCH REVISED I NO. REVISION NO DATE REVISION URBAN COLLECTOR, INDUSTRIAL LOCAL EINEERINGDEPARTMENT THE CPORATION OF ThE DISTRICT OF MAPLE RIDGE 20 m RIGHT-OF-WAY IDeslQnbyDrownbylSc&ebate _DrowInNumber II.6m of VFMFNT I CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: His Worship Mayor Al Hogarth DATE: June 4, 2002 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: COW SUBJECT: Core Signage Consulting EXECUTIVE SUMMARY: Signage for the Downtown Core Project needs to be designed, manufactured and installed. Some current signage may be suitable for rehabilitation or updating. This is specialized work that will have an impact on the overall success of the Downtown area. Research has been conducted to locate firms with a successful, innovative track record. Two firms were interviewed and two written submissions were examined. The cost of the recommended design and advice is not to exceed $20,000. The recommended vendor would develop a plan that is within the total core signage budget. RECOMMENDATION: That the firm Gallop/Varley of Vancouver be awarded a contract to design a comprehensive wayfaring signage program for the downtown core DISCUSSION: Background Context: Initial discussions were held with people from Recreation, Planning, Purchasing, the Arts Council and the Theatre to determine what is required. It became clear that although this group can play an important role, expertise in signage design is required. Desired Outcome: To maximize the enjoyment, safety and use of the downtown area by providing attractive, functional, excitingsignage; Thisistheappropriate'timetoinstaWsignagewiththenew deveiopmentsin thecore,. Strategic Alignment Financial Management. This will help maximize the value of our investment in downtown. Any local vendors that are qualified will be included in supply tender invitations Safe and Livable Community Good signage will contribute to the safety of people using the area. It will also encourage people of all cultures and mobility levels to participate and feel included. 13/ Citizen/Customer Implications: It will help provide quick access to a multitude of sites for those in a hurry. A special interest of the recommended firm is the design of systems for people who have language difficulties or whose first language is not English, and people who have visual or mobility disabilities. Gallop/Varley is a participant in SEGD (Society of Environmental Graphic Designers), a U.S.A based organization which is in the forefront of the design of wayfaring solutions for persons with disabilities. Interdepartmental Implications: Active input and participation is required from several iepartments, as well as community stakeholder groups directly involved. Business Plan/Financial Implications: This work represents a small percentage of our total investment in the downtown core area. It will however return big leveraged value to all users and citizens by "finishing off' and highlighting the benefits and attractiveness of the area. Council has already established a budget of $170,000.00 (including design) for this work. The $150,000.00 anticipated for fabrication and installation has been estimated based on preliminary review of the project by the two design proponents. VENDOR SUBMISSIONS & VARLEY PLAN Gallop/Varley: $20,000. ($16,500 + taxes + disbursements. See attached) Karo Design: $42,000 Research undertaken by the Procurement section was conducted with all members of the GVRD Purchasing Group. These two firms emerged as the preeminent design firms in this field with no other firms being mentioned or recommended. Summary of Gallop/Varley Plan (See attached) Phase 1: Concept Design Cost: $4500 review and document site(s) review design goals with architect(TRBP), landscape architect (DMG) and Council. review and evaluate local sign fabricators' capabilities prepare and submit alternative concept sketches to the client group submit an estimate of probable costs presentation(s) as required. We assume a maximum of 2 presentations site visits as required. We assume 3 site visits. Phase 2:Design Development Cost: $5250 with Approval of Phase 1 Prepare and present developed drawings in the form ofdraft contracticonstruction documents. Commission full sized mock-ups for evaluation if applicable Identify potential and probable sign contractors Raise schedule of possible unit costs Presentation(s) as required. We assume a maximum of 2 presentations Site visits as required. We assume 2 visits. Phase 3: Implementation Cost: $5250 with approval of Phase 2 Prepare final contracticonstruction documents for tender/construction Assist in evaluation of pre-tender prototypes if applicable Tender by, or on behalf of D of MR or award to a single source as decided Evaluate tenders; make recommendations. Award by D of MIR. Contract management by D of MR Site visits as required. We assume 2 visits Phase 4: Supervision Cost: $1500 - - Supervise work in fabrication and installation as necessary Site/fabricator visits as required. We assume 3 visits Policy Implications: The purchasing policy will be followed to select vendors. The focus will be to obtain the best solution and value possible with the funds that are allocated for the purpose. Alternatives: Status Quo: There is no signage for many things and outdated signage for others. (Not recommended) 11 Quick fix/minimum cost: Would not be part of any long-term permanent solution. A long-term solution is required. (Not recommended) The proposed solution/investment is the most prudent one. CONCLUSION: We should proceed to develop a design, procure and install plan for wayfaring and directional signage for the downtown area. Hiring Gallop/Varley is a sound first step to realize our desired 'objectives. Prepared by: Earl Oddstad Manager of Procurement Mike N1Irray / (Acting) Chief Adinistrativ,é Officer EO/asm Gaiop/VarleY 3574 West 13th Avenue Design Management Vancouver BC Architectural Graphics Canada V6R 2S3 Graphics In Print T 6041736-1895 F 604/736-1896 e jgallop ristar.ca March 16, 2002 Mr. Earl Oddstad District of Maple Ridge 11995 HaneyPlace ED Maple Ridge BC V2X 6A9 MAR 1 5 2002 Re: Maple Ridge - Downtown Sign Program Per Dear Mr. Oddstad: Thank you for your call, it would be a pleasure to work with the District If I may I will forward some information on our firm and myself. 1.0 CV John Gallop is an architect; however, the work of the firm has been almost exclu- sively the design of wayfinding sign programs for large and small complexes. The firm began as John Gallop Associates Limited in Toronto in 1966 following Mr. Gallop's six-year position as Associate in Charge of Graphic and Interior Design with John B. Parkin Associates. That formative period included an association with some of Canada's largest and most prestigious projects including the original Toronto International Airport, the Toronto City Hall and the Toronto-Dominion Centre complex. John Gallop Associates Ltd. carried out a number of graphic design projects in Canada and the U.S.A. including the Harvard University School of Architecture; the firm won a finalist position in the design of a Canadian Pavilion in Osaka, Japan. - --------------- Canada. The firm has worked in Canada, the U.S.A., Zambia, Puerto Rico, and Guam. It has had the good fortune to have worked with international architects such as John Andrews, Arthur Erickson and Moshe Safdie. Environmental and wayfinding sign design programs include Vancouver's Robson Square and Art Gallery and SkyTrain's current Millennium line extension; the campus of the University of British Columbia, General Motors Place arena the Vancouver Library Square and Vancouver's three civic theatres. Current wayfinding sign design work includes the expansion of the Victoria Interna- tional Airport, the expansion of PORT Vancouver's Cruise Ship Terminal, the Four Seasons Resort, Whistler and the WestVancouver Civic Centre site. Gallop/Varley March 16, 2002 2.0 The Firm - a summary .1 Consultant GallopNarley .2 Proposed Role Wayfinding Sign/Information Program Consultants .3 Founded 1966 .4 Office 3574 W 13th Avenue Vancouver BC V611 253 T604 736 1895 F 604 736 1896 Ejgallop@istar.ca .5 Staff 2 Principals Managing Principal: John Gallop; senior designer, client liaison Assistant: Norma Varley, designer; controls, administration 1 CAD/drafting support (contract) 1 Sign Fabrication/Installation Coordinator (contract) .6 Corporate The work of GallopNarky has been almost exclusively the design of wayfinding infor Profile mation and sign systems for cultural, sports and entertainment, health care, hospitality, transportation and educational venues. The firm has completed sign projects in Ontario and Western Canada as well as in the U.S.A., Puerto Rico, Guam and Zambia. In 1971 the firm moved its base from Toronto to Vancouver, Canada. A special interest of the firm is the design of wayfinding information systems for people who have language difficulties or whose first language is not English, and people who have visual or mobility disabilities. GallopjVarley is a participant in SEGD (Society of Environmental Graphic Designers), a U.S. based organization which is in the forefront of the design of wayfinding solutions for persons with disabilities. .7 Relevant Four Seasons Whistler Resort - sign program retrofit Experience Resort Municipality of Whistler' - Sign Plan Vancouver Public Library, 22 Branches - exterior sign program Richmond City Hall - sign program West Vancouver Ice Arena - sign program Eilteen Daily Recreational Centre, Burnaby BC - sign program Walnut Grove Community/Aquatic Centre, Langley BC - sign program General Motors Place Arena', - signnand ad program Surrey Family YMCA, Surre BC - sign program Vancouver SkyTrain (Millennium Line) - sign program Victoria International Airport - sign program Cruise Ship Terminal expansion, Vancouver - sign program City of New Westminster, - Greenways and Parks sign program Rotary Centre for the Arts, Kelowna BC - sign program Municipality of West Vancouver, Civic Centre - sign program in joint venture. Gaflop/Varley March 16, 2002 Now, Earl, that we have got through the stultifyingly boring stuff I may say a few words about your project (about which I know little). We have been asked to consult with Municipalities with respect to a 'Town Plan', either as a component of that plan, i.e. a wayfinding sign program, or in a larger capacity - The District of Squamish asked us to provide them with a new Sign Bylaw, as well as a municipal sign plan addressing all of the Municipality's own signs. In the former category, for the City of Vancouver, and currently for the City of New Westminster, we designed a sign plan for urban Greenways, street signs, bike routes and parks. For the Resort Municipality of Whistler, following on an earlier program of wayfinding signs and mapping we addressed 'landmarks' and 'gateways'. Notwithstanding the scope of the project we initiate any program with a client interview; essentially what we will ask you is, 'What does Maple Ridge want?'; what is it that you hope to achieve by this program? Only by identifying and agreeing on goals and objectives beforehand can the success of a program be gauged. Inevitably you, like most clients, will see the benefitsof a program as twofold; first to provide visitors and citizens with an efficient, contemporary and practical wayfinding sign program which will assist drivers and pedestrians in finding their goals: secondly the program can say something about Maple Ridge, what kind of a municipality it is, and it will be saying this to visitors, potential investors and possibly most importantly, to its own citizens, showing that the community is contemporary, interesting and just possibly fun.., or do I go too far. You and your colleagues may have seen very successful and very exciting city sign programs in places such as Santa Monica and San Jose, CA; in Philadelphia and Cincinnati, in Avignon, where the idea of a civic 'image' or 'identify' has been embraced by officialdom and the man in the street. The image infiltrates every expression of that 'place', it's signs, its maps, its promotion, its vehicles, its urban infrastructure, even its municipal costumes. I'm sure you get the idea of the possibilities. It would be that potential scope which we might explore. If the above and enclosed photo sheets are attractive to you please give me a call and we will arrange an informal meeting at your convenience, at, other than a coffee, no cost to you of course. From that meeting and armed with a better idea of the scope of the work, we would be happy to submit a formal fee proposal. In the meantime please do not hesitate to call w/questions. Yours very truly, John Gallop /JG/i ps: I shall be away from April 11 to May 06. iaJIopNarIey March 22, 2002 3.0 Scope of Services, cont'd - .3 Phase 3: Implementation With approval of Phase 2. Prepare final contract/construction documents for tender/construction. Assist in evaluation of pre-tender prototypes if applicable. c Tender by, or on behalf of DMR or awai'd to single source as decided. Evaluate tenders; make recommendations. Award by DMR. Contract management by DMR Site visits as required. We assume two (2) visits. .4 Phase 4: Supervision Supervise work in fabrication and installation as necessary. Site/fabricator visits as required. We assume three (3) visits. 4.0 Fees and Expenses Design Services :t2t Phase 1: Concept Design S S 4,500 Phase 2: Design Development 5,250 Phase 3 implementation S 3,250 Phase 4: Supervision 1,500 Sub Total: $ 16,500 0 Add parkade $ 3,500 g) Total: $ 20,000 .2 Expenses a) Shall include: transportation @ 40/km; faxes @ $1.00. copies @ 25c service bureau charges, film Et film processing, samples, mockups, models, and all other allowable out-of-pocket disbursements normally associated with a project of this kind. • b) A 5°h administration fee is levied on all expenses. .3 7% G.S.T. is in addition. Cl GaJJop/VarI8y March 22. 2002 • 50 Tentative Schedule .1 Project commences upon receipt of P.O.; let's say April L 2002. .2 Completion of Phase 1, Concept Design: 4-6 weeks following receipt of P.O. .3 Completion of Phase 2, Design Development: 4 - 6 weeks following approval of Phase 1. .4 Completion of Phase 3, Implementation: 4 -6 weeks following approval of Phase 2. Please note that two prior commitments will take me away from Vancouver in April and again in June/July. Trusting that this succinct proposal is aeceptble we look forward very much to the possibility of working with the District of Maple Ridge and you on an interesting and challenging project Please do not hesitate to call with questions. Regards, yours truly GallopNarley John Gallop JGI 4 LOWER MAINLAND I. L M MUNICIPAL ASSOCIATION Mt1232OO2 A PRESIDENT: Councifiar Mn Cl.ggeft The Corporvuon of Defte SECRETARWTREASURER: Lynn McPherson, The Corporation of D&ta.. M Telephone: 604.946-3223 j S FaImlIe: 6044944.3390 E.rnaH: herscncaro.delte.bc.ca TO: ALL MEMBER MUNICIPALITIES - FROM: Name: Name: Lynn McPherson Title: Title: Assistant Municipal Clerk Company: File No.: Phone No.: Date: May 22, 2002 Fax No.: Total Number of Pages: 2 Original to Follow: Yes; F7 By Mail: By CourIer: [=1 (includIng cOvCt page) No: COMMENTS: AS THE ATrACHED LETTER IS TIME SENSITIVE, PLEASE REVIEW AND RESPOND TO CORRESPONDENCE YOU WELL BE RECEIVING FROM MAYOR ABE NEUFELD, THE DISTRICT OP MISSION, SO THAT A MEETING MAY BE SCHEDULED AS SOON AS POSSIBLE. Thank you, c L9 Lyn McPherson Secretaiy/Treasurer - - This massage is intended only for the use of the addressee and may contain information that Is privileged and confidential. If you are not the Intended recipient, you are hereby notified that any dissemination of this communIcation Is strictly prohibited. If you have receIved this communication in wwr, please notilv us immediately by telephone. Thank you. 172... oo/Ioo O9Z# ZOIA10 SOAW VI2a .o avoo ZHI 9909 -96 -09 8T:T zoo zzxvi L M LOWER MAINLAND MUNICIPAL ASSOCIAT11 M A 200212003 PRESIDENT: CoirnIlor Ann Claggett, The CorporU SECRETARYITREASURER: Lynn Mhseon, The Corpw.tion of I Telephone: 604.948-3223 Facsimile: 804448-3390 E-rnall khevonomit&.c* DN lena? Delta )elta May 22, 2002 TO: ALL MEMBER MUNICIPALITIES FROM: Ann Claggett, President SUBJECT: Health Services Ark. ii01 :i PitiI t::i rj I,.ttt%iitt C 3 it) Futtiri, fleport ____.____-.---------•------- St&t to 1taoorid Dirocity with a cc to M & C Ott Delta Council, at its Regular Meeting held May 14. 2002, adopted the following motion:- "That Council support the offer of the District of Mission to coordinate meetings of those Interested Lower Mainland Municipal Association members who wish to collectively voice concerns directly to the Provincial Health Authority regarding the Provincial Government's new direction on providing clinical service delivery In our communities? The LMMA Board of Directors has approved the above motion and asked that It be forwarded to all member municipalities. A meeting will be scheduled as soon as possible with those members of LMMA who are directly affected. The District of Mission will advise you of the date and time. Yours truly, 1 Ann Cl Lower 60 - 10551 Shellbridge Way, Richmond.B.C. VGX 2W9 - Tel (804) 270-8981 Fax (604) 270-9116 OO/OO! 09# 231.U0 S'dOAVW VUI2C .O &'dOD alll 909 -9t,6-09 t:T i85iZ 88:58:41 District of Miss10-> District of Missidn E ightFAX Fax C/L,-. L(L Page 81 Ack.Snnt Fox Mall 0 Emuh (,nta 1) .t K C ' o o Futuro Aqendo torn o Staff to Proporo 14 Roport _____-.---.--- O Staff to Respon: Dirccl iv with a c.rn to M & C ithóIty Proposed To: Members of the Lower Mainland Municipal Association cc: Couricillor Ann Claggett, President, LMMA From: Fran Harty, Executive Assistant Date: June 4, 2002 Pages: 2, including this page. Re: Mayor's Consultative Forum on Fraser He Clinical Directions Please call Fran Harty (604) 820-3703 If there are any errors in transmission. Attached is an invitation from the District of Mission to attend a forum regarding the delivery of health care in communities within the Fraser Health Authority. Sb, M!bssvz.B.012VZL91L9 Phone (604) 820.3703 Fax (604) 826.1363 & (604) 820-3715 Web Site: www.city.mlsslon.bc.ca E-mail: info@clty.mlssion.bc.ca 06/85/82 fl8:S185 District of tlissiori-> RightFAX Page 62 2 DISTRICT OF.MISSION 8645 Stave Lake Street Box 20 Mission, B.C. V2V 4L9 Office of the Mayor June 4, 2002 Members of the Lower Mainland Municipal Association Re: Mayors' Consultative Forum on Fraser Health Authority Proposed Clinical Directions A meeting of representatives from interested Lower Mainland Municipalities will be held on: WEDNESDAY, JUNE 26, 2002, 10:00 A.M. - 12:00 NOON, IN THE FRASER ROOM AT THE BEST WESTERN MISSION CITY MOTOR LODGE 32281 LOUGHEED HIGHWAY, MISSION The purpose of the meeting is to identify: • common concerns with the delivery of health care in communities within the Fraser Health Authority; • ways in which those jurisdictions have expressed such concerns; and • ways in which these concerns can be presented to the Provincial Health Authority effectively and meaningfully. Communities recognize the need for change in the health care delivery system given insufficient resources, however, we are concerned about the lack of collaborative approach in identifying and implementing these changes. In order to be effective, changes must be understood and supported by the leaders and residents of the affected communities. Mechanisms need to be identified and put in place to allow community representatives to assist the Government in making appropriate plans for the health care system. Two representatives from each Lower Mainland Municipal Association jurisdiction are invited to attend this meeting. Please advise Frances Harty (604-820-3703) no later than 4:30 p.m. on Tuesday, June 18, 2002, if you plan to attend. I encourage you to attend this meeting. SII, M!sr.B.O12V2191L9 Phone (604) 820.3703 Fax (604) 826-1363 & (604) 8203715 Web Site: www.clty.mlssion.bc.ca E-mail: lnfo@city.mlsslon.bc.ca 6i05/8Z 88:52:87 District of Mission-> RightFAX Page 003 File: gov.r.g.FRN Clinical Servicea Directional Plan G :\CLERK\Fonnellow'Jmmo mtg.doc P.O. Box 20, 8645 Stave Lake Street, Mission, B.C. V2V 41-9 Phone (604) 820-3703 Fax (604) 828-1363 & (604) 820.3715 Web Site: w.cllymlssinn hr ca F.miIi lnfoclty.mlssIon.bc.ca The Corporation of the District of Maple Ridge Financial Statements For the Year Ended December 31, 2001 and Auditor's Report Consolidated Statements The Corporation of the District of Maple Ridge Management's Responsibility for Financial Reporting The information in this Annual Report is the responsibility of management. The consolidated financial statements have been prepared in accordance with accounting principles generally accepted for British Columbia municipalities and are outlined under "Significant Accounting Policies" on pages 37 and 38. These include some amounts based on management's best estimates and careful judgement. Management maintains a system of internal accounting controls to provide reasonable assurance that assets are safeguarded and that transactions are authorized, recorded, and reported properly. Management also administers a program of proper business compliance. BDO DUNWOODY LLP, the Municipality's independent auditors, have audited the accompanying financial statements. Their report accompanies this statement. Council carries out its responsibility for the consolidated financial statements principally through its Audit Committee. The Conmiittee meets monthly with management and at least semi-annually with BDO DUNWOODY LLP to review their activities and to discuss auditing, internal control, accounting policy, and financial reporting matters. BDO DUNWOODY LLP has unrestricted access to the Municipality, the Audit Committee and Council. The Audit Committee reviews the consolidated financial statements with management prior to submission to Council for approval. It also reviews the recommendations of the independent auditors for improvements to controls and as well as the actions of management to implement such recommendations. AJaco;G.~orbCGA" Fra k Quinn P.Eng., PMP, MBA Director of Finance Acting Chief Administrative Officer IV 33 BDO Dunwoody LLP Chartered Accountants 600 Park Place - 666 Burrard St. Vancouver, BC Canada, V6C 2X8 Telephone: (604) 443-4716 Telefax: (604) 688-5132 Auditors' Report To the Mayor and Councillors of the Corporation of the District of Maple Ridge We have audited the Consolidated Statement of Financial Position of the Corporation of the District of Maple Ridge as at December 31, 2001 and the Consolidated Statements of Financial Activities, Change in Cash and Temporary Investments, Changes in Operating Fund Balances, Changes in Capital Fund Balances and Changes in Reserve Fund Balances for the year then ended. These financial statements are the responsibility of the District's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. In our opinion, these financial statements present fairly, in all material respects, the financial position of the District as at December 31, 2001 and the results of its operations and its cash flows for the year then ended in accordance with Canadian generally accounting principles. As required by the Local Government Act (British Columbia), we report that, in our opinion, these principles have been applied on a basis consistent with that of the preceding year. Our audit was made for the purpose of forming an opinion on the consolidated financial statements taken as a whole. The supplementary information included in Schedules I through 15 is presented for purposes of additional analysis. Such supplementary information has been subjected to the auditing procedures applied in the audit of the consolidated financial statements and, in our opinion is fairly stated, in all material respects, in relation to the consolidated financial statements taken as a whole. Information in the Statistics Section is prepared without audit. The comparative figures were reported upon by another firm of chartered accountants. 2? tp Chartered Accountants Vancouver, British Columbia March 22, 2002 35 The Corporation of the District of Maple Ridge Significant Accounting Policies For the year ended December 31, 2001 Basis of Presentation It is the Municipality's policy to follow accounting principles generally accepted for British Columbia municipalities and to apply such principles consistently. These Consolidated Financial Statements include the operations of the General, Water, Sewer, Capital and Reserve Funds, and the Municipality's wholly owned development company C.D.M.R. Developments Ltd. They have been prepared using guidelines issued by the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants. The financial resources and operations of the Municipality have been consolidated for financial statement purposes totaling $13,978,316,($22,604,177 for 2000).They include the accounts of all of the funds of the Municipality totaling $41,178,706 less the long term liabilities of the Municipality totaling $27,200,290, as noted below. Operating Funds - These funds include the sewer and water utilities and report the principal operating activities of the Municipality. As at December 31, 2001 the fund balances were as follows: Restated (Note 10) 2001 2000 General Revenue Fund $ 5,170,866 $ 4,777,031 Sewer Revenue Fund 9,020,906 9,343,162 Water Revenue Fund 3,826,317 2,770,453 18,018,089 16,890,646 Capital Funds - These funds are used to acquire capital assets. The fund (deficiencies) represent the excess of capital expenditures over the funding which has obtained by these funds. As at December 31, 2001, the fund (deficiencies) were as shown in Note-8 for the following funds: General Capital Fund (7,657,166) (13,254,559) Sanitary Sewer Capital Fund (425,548) (383,783) Water Supply System Capital Fund (214,228) (226,515) (8,296,942) (14,134,857) Reserve Funds - These funds have been created to hold assets for specific future requirements. As at December 31,2001 they were comprised of the funds shown in Schedule 14. Reserve Funds 31,457,559 35,905,675 Long Term LIabilItIes- Thee liábilitiès are inCurred to fund capital expenditures Debenture Debt- comprised of the debts shown on Schedule 2 (7,157,615) (9,701,007) Lease Liability- as discussed in note 9 (20,042,775) (6,356,280) Long Term Liabilities (27,200,390) (16,057,287) Municipal Financial Position 13.978.316 22,604.177 Accrual Accounting The accrual method for reporting revenues and expenditures has been used. 37 Significant Accounting Policies Advance Cash Payments Cash payments to vendors in excess of any related accruing liability are recorded as Other Assets. These assets are charged to expenditures when the related services are rendered. These assets are comprised of the amounts shown in Note 4. Capital Assets Capital assets purchased or constructed and work in process are reported as capital expenditures and are classified according to their functional use. Capital assets donated are reported at fair market value at the time of the donation. Accumulated capital expenditures, net of disposals, are reported on Schedule 1. Depreciation is not recorded. Restricted Revenues and Deferred Revenues Receipts which are restricted by the legislation of senior governments or by agreement with external parties are deferred and reported as restricted revenues. When qualifying expenditures are incurred restricted revenues are brought into revenue at equal amounts. These revenues are comprised of the amounts shown on Schedule 7. Revenues received in advance of expenditures which will be incurred in a later period are deferred until they are earned by being matched against those expenditures. Investment Income The Municipality invests in pooled funds of the Municipal Finance Authority of British Columbia. Earnings of these funds are allocated to the members from time to time based on the market value of the pooi. The Municipality recognizes its share only of the realized earnings of the pool . This revenue is recorded as investment revenue and the amount is added to the cost of the units held. Subdivision Infrastructure Subdivision streets, lighting, sidewalks, drainage, and other infrastructure are required to be provided by subdivision developers. Upon completion they are turned over to the Municipality. The Municipality is not involved in the construction and does not budget for either the contribution from the developer nor the capital expenditure in its financial plan. The budget figures presented on the financial statements are equal to the value of infrastructure turned over to the Municipality during the year. Local Improvements The Municipality records capital expenditures for capital assets funded by local improvement agreements as they are incurred. Revenues are recognized at the time of the expenditures to the extent that they are recoverable. Use of Estimates The preparation of financial statements in accordance with accounting principles generally accepted for municipalities requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenditures during the reporting period. Significant areas requiring use of management estimates relate to the determination of severance liability, collectibility of accounts receivable, deferred charges, expenditures and liabilities related to the town centre development and provisions for contingencies. Actual results could differ from those estimates. Adjustments, if any, will be reflected in operations in the period of settlement. Property Held for Resale Development costs for properties which are expected to be offered for sale within one year are recorded as Property Held for Resale. These costs do not include any amount recorded as capital expenditure in previous years. Proceeds of sale, net of these development costs, are recorded as a Gain on Sales of Property. Statement A The Corporation of the District of Maple Ridge Consolidated Statement of Financial Position As at December 31, 2001 Liabilities Restated (Note 10) 2001 2000 $ 13,252,116 $ 15,293,489 37,478,346 28,872,213 8,592,757 7,525,943 4,458,135 5,519,606 1,617,590 2,669,766 1,241,531 1,552,589 66,640,475 61,433,606 Financial Assets Cash and Temporary Investments (Note 1) Portfolio Investments (Note 1) Accounts Receivable (Note 2) Recoverable Local Improvements (Note 3) Property Held for Resale Other Assets (Note 4) Accounts Payable and Accrued Liabilities (Note 5) Deferred Revenues Refundable Performance Deposits and Other Restricted Revenue (Schedule 7) Lease Liability (Note 9) Long Term Debt (Note 6, Schedule 2) Net Financial Assets 7,684,481 8,135,428 1,413,226 911,674 1,329,128 1,407,728 15,034,934 12,317,312 20,042,775 6,356,280 7,157,615 9,701,007 52,662,159 38,829,429 13.978.316 $ 22,604,177 Jacob .Sorba,cG Director of Finance The notes to the Consolidated Financial Statements on pages 47-54 are an integral part of this statement. Contingencies and Commitments (Note 9). We Statement B The Corporation of the District of Maple Ridge Consolidated Statement of Financial Activities For the Year Ended December 31, 2001 Revenue Taxes (Schedule 3) Real property, special assessments, grants in lieu Less: Collections for other governments Total taxes for municipal purposes Restated (Note 10) Actual Budget Actual 2001 2001 2000 $ 56,114,145 (26,476,866) $ 29,637,279 $ 29,483,003 $ 28,010,848 865,633 2,010,815 (593,200) 486,676 (190,295) Sale of services (Schedule 6) Other revenue from own sources (Schedule 4) Senior government grants - Utilities Senior government grants - Capital Development revenue (Schedule 5) Provincial transfers Interest income Investment income Less: Deferred amount Interest and investment income Utility user fees Proceeds from disposal of capital assets Gain on sales of property Less: Allowance for reduction to market value Net gain on sales of property held for resale Gain on debt refinancing Contributed subdivision infrastructure Expenditures (Schedule 8) Protective Services Transportation Services Recreation and Cultural Sewer and Water Facilities General Government Planning, Public Health Services and Other Reallocation of Internal Equipment Subdivision Infrastructure 4,171,415 4,410,273 3,883,213 3,306,956 3,332,769 3,299,309 640,725 971,467 747,638 278,052 960,507 1,402,835 2,944,555 11,233,200 8,500,852 1,117,182 1,489,836 1,084,178 2,283,248 1,744,008 2,294,247 8,042,035 8,159,120 7,376,220 855,150 2,021,996 1,873,010 296,381 1,135,000 (93,318) 1,281,865 707,859 3,629,494 3,629,494 6,741,247 58,484,337 68,570,673 65,828,138 10,615,809 16,892,616 10,799,688 8,547,740 13,168,086 9,468,587 24,866,056 22,120,287 27,403,512 10,034,204 14,557,356 11,252,276 8,865,297 11,817,553 8,726,522 1,852,946 2,259,135 2,386,870 (1,301,348) (1,223,711) (1,233,073) 3,629,494 3,629,494 6,741,247 67,110,198 83,220,816 75,545,629 Excess (Expenditure) over Revenue Net Financial Assets - Beginning as Previously Reported Adjustment of Prior Year (Note 10) Net Financial Assets - Beginning as Restated Net Financial Assets - End of the Year (8,625,861) (14,650,143) (9,717,491) 17,049,290 - 25,552,250 5,554,887 - 6,769,418 22,604,177 - 32,321,668 $ 13,978,316 $ - $ 22,604,177 a) The notes to the Consolidated Financial Statements on pages 47-54 are an integral part of this statement. b)COntingenciés ãidCO itAiéizts (Note 9). - - - - 40 Restated (Note 10) Actual Actual 2001 2000 $ (8,625,861) $ (9,717,491) (8,606,133) (1,066,814) 1,061,471 1,052,176 311.058 (2,015,007) (103,412) 1,328,441 (1,378,938) 427.872 (2,779,236) 13,922,339 11,143,103 (2,041,373) 15,293,489 (2,075,501) 6,356,280 4,280,779 (11,894,383) 27,187,872 $ 13,252,116 $ 15,293,489 19 Statement C The Corporation of the District of Maple Ridge Consolidated Statement of Change in Temporary Investments For the Year Ended December 31, 2001 Cash and Temporary Investments Provided by (Used For): Operations: Excess (Deficiency) of Revenue over Expenditures Decrease (Increase) in Non-Cash Financial Assets Portfolio Investments Accounts Receivable Recoverable Local Improvements Property Held for Resale Other Assets (7,248,242) (1,741,044) Increase (Decrease) in Short Term Liabilities Accounts Payable and Accrued Liabilities Deferred Revenues Restricted Revenues Refundable Performance Deposits and Other Financing: Principal Repaid Lease Liability Decrease in Cash and Temporary Investments Cash and Temporary Investments - Beginning of Year Cash and Temporary Investments - End of Year (450,947) (412,557) 501,552 (85,547) 2,717,622 (3,766,863) (78,600) (45 1.660 2,689,627 (4,716,627) The notes to the Consolidated Financial Statements on pages 47-54 are an integral part of this statement. Contingencies and Commitments (Note 9). 41 Statement D The Corporation of the District of Maple Ridge Consolidated Statement of Changes in Operating Fund Balances For the Year Ended December 31, 2001 Expenditures (Schedule 8) Protective services Transportation services Recreation and cultural Sewer and water facilities General government Planning, public health and other Reallocation of internal equipment usage Restated (Note 10) Actual Budget Actual 2001 2001 2000 $ 56,114,145 $ 55,129,873 $ 53,828,253 26,476,866 25,646,870 25,817,405 29,637,279 29,483,003 28,010,848 4,171,415 4,410,273 3,883,213 3,306,956 3,332,769 3,299,309 640,725 971,467 747,638 769,086 270,460 899,267 1,117,182 1,489,836 1,084,178 1,475,856 975,008 1,351,085 8,042,035 8,159,120 7,376,220 296,381 1,135,000 (93,318) 1,281,865 - 707,859 855,150 2,021.996 1,873,010 51,593,930 52,248,932 49,139,309 10,508,837 11,528,792 10,606,820 4,873,383 5,446,671 4,736,555 8,409,022 8,537,707 7,590,340 8,425,350 9,228,318 8,288,758 5,750,746 6,360,934 5,727,977 1,847,242 2,090,086 1,782,945 (1,301,347) (1,223,711) (1,233.073) 38,513,233 41,968,797 37,500,322 13,080,697 10,280,135 11,638,987 (2,543,160) (4,301,758) (1,703,608) (6,630,858) (4,721,644) (8,253,154) (2,779,236) (1,891,392) (2.075,501) 1,127,443 (634,659) (393,276) 12,148,564 - 11,000,872 4,742,082 - 6,283,050 16,890,646 17,283,922 $ 18.018.089 $ - $ 16.890.646 Revenue Taxes (Schedule 3) Real property, special assessments, grants in lieu Less: Collections for other governments Total taxes for municipal purposes Sale of services (Schedule 6) Other revenue from own sources (Schedule 4) Senior government grants - Utilities Development revenue (Schedule 5) Provincial transfers Interest and investment income Utility user fees Net gain on sales of property held for resale Gain on debt refinancing Proceeds from disposal of capital assets Excess of Revenue Over Expenditures Transfers to Capital Transfers to Reserves (Schedule 14) Principal Repaid Increase (Decrease) in Operating Fund Balances Operating Fund Balances - Beginning as Previously Reported Adjustment of Prior Year (Note 10) Operating Fund Balances —Beginning as Restated Operating Fund Balances-End of the Year The notes to the ConsolidatedFinanciaLSiaiemejjts on pages 4754are an intgriil port nfthic .ctatpmpnt Contingencies and Commitments (Note 9). 42 Statement E The Corporation of the District of Maple Ridge Consolidated Statement of Changes in Capital Fund Balances For the Year Ended December 31, 2001 Actual 2001 Restated (Note 10) Budget Actual 2001 2000 Capital Fund Balances - Beginning of Year as previously reported Adjustment of prior year (Note 10) Capital Fund Balances - Beginning of Year as restated Add: Revenues Allocated to Capital Funds Subdivision infrastructure contributions Senior government grants Development revenue Other capital contributions Lease Liability incurred Internal Transfers Transfer from Revenue Funds Transfer from Reserve Funds Less: Capital Expenditures (Schedule 15) Increase (Decrease) in Capital Fund Balances Capital Fund Balances - End Of Year $ (20,491,137) $ - $ (7,735,355) 6,356,280 (14,134,857) (7,735,355) 3,629,494 3,629,494 6,741,247 278,052 960,507 1,402,835 1,482,245 10,723,943 6,050,351 693,224 238,797 1,551,234 6,083,015 15,552,741 15,745,667 13,922,339 - 6,356,280 2,543,160 4,301,758 1 ;703,608 11,886,366 32.155,303 7,840,250 14,429,526 36,457,061 9,543,858 28,596,965 41,252,019 38.045,307 5,837,915 10,757,783 (6,399,502) $ (8,296,942) $ - $ (14,134,857) The notes to the Consolidated Financial Statements on pages 47-54 are an integral part of this statement. Contingencies and Commitments (Note 9). 43 Statement F The Corporation of the District of Maple Ridge Consolidated Statement of Changes in Reserve Fund Balances For the Year Ended December 31, 2001 Restated (Note 10) Actual Budget Actual 2001 2001 2000 $ 35,092,870 $ 34,063,241 812,805 486,368 35,905,675 34,549,609 807,392 769,000 943,162 6,630,858 4,721,644 8,253,154 (11,886,366) (32,155,303) (7,840,250) (5,255,508) (27,433,659) 412,904 (4,448,116) (26,664,659) 1,356,066 $ 31,457,559 $ - $ 35,905,675 Reserve Fund Balances - Beginning as Previously Reported Adjustment of Prior Year (Note 10) Reserve Fund Balances - Beginning as Restated Interest Allocated to Reserves (Schedule 14) Internal Transfers (Schedule 14) Transfer from Revenue Funds Transfer to Capital Funds Increase (Decrease) in Reserve Fund Balances Reserve Fund Balances - End of Year The notes to the Consolidated Financial Statements on pages 47-54 are an integral part of this statement. Contingencies and Commitments (Note 9). 44 (417if Gtir. 45 Notes to the Consolidated Financial Statements The Corporation of the District of Maple Ridge 1. Cash and Investments: Cash and Temporary Investments: Cash and temporary investments as at December 31, 2001 were comprised as follows: 2001 2000 Cash $ 2,620,748 $ (332,543) Temporary Investments 10,631,368 15,626,032 $ 13.252,116 15,293.489 Additionally, the Municipality holds temporary investments of $919,128 and agreements receivable of $254,537 for trusts which are not reported elsewhere in the financial statements and are comprised as follows: Balance Dec. 31, 2000 $ 18,179 $ 369,237 273,515 Interest Earned Receipts - $ 54,719 20,275 37,302 - 295,181 Disbursements $ 69,991 20,275 281,181 Balance Dec. 31, 2001 $ 2,907 406,539 287,515 413,911 - 654,572 591,779 476,704 $ 1,074,842 .$ 20,275 $ 1,041,774 $ 963,226 $ 1,173,665 Portfolio Investments Portfolio investments consist of Provincial Government Bonds, Canadian Government Bonds, Bank Notes and pooled investment funds administered by the Municipal Financing Authority of British Columbia. The carrying value of the security is based on the cost method whereby the cost of the security is adjusted to reflect investment income, which is accruing, and any permanent decline in market value. The carrying value of Portfolio Investments at December 31, 2001 was $37,478,346, ($28,872,213 for 2000) and the market value was $37,655,975, ($28,940,895 for 2000). 2. Accounts Receivable: 2001 2000 Property Taxes $ 2,955,778 $ 2,904,138 Other Governments 1,230,560 1,253,608 General and Accrued Interest 1,833,207 1,628,666 Development Cost Charges 2,654,124 1,749,682 $8,673,669 $ 7,536,094 Less Allowance for Doubtful Accounts ( 80,912) ( 10,150) $ 8,592,757 S 7,525.943 47 Latecomer Fees Cemetery Perpetual Care School District #42 Greater Vancouver Regional District The Corporation of the District of Maple Ridge 3. Recoverable Local Improvements: The Municipality provides interim financing for certain geographically localized capital projects. It later recovers these amounts either from the benefiting property owners or from provincial subsidies. As at December 31, 2001 the recoverable balance was comprised as follows 2001 2000 Recoverable from property owners Transportation and drainage projects $ 749,712 $ 868,488 Local improvement fund projects 733,490 606,559 Sewerage projects 1,137,639 1,456,211 Water System projects 12,962 17,143 2,633,803 2,948,401 Recoverable from Province Sewerage projects 1,684,864 2,248,026 Water System projects 139,468 323,179 1.824,332 2,571,205 Total 4,458,135 5,519,606 Other Assets: The Municipality has made cash incentive deposits in order to obtain more favourable rates when services are provided in the future. These and other cash deposits made to vendors for which no liability has accrued at December 31, 2001 are carried as Other Assets. These deposits will be charged to expenditures as the related services are rendered. 2001 2000 Ice Sheet Time-Incentive Deposit $ 1,190,000 $ 1,360,000 Other Deposits 51,531 192,589 Total $1,241.5al 1,552,589 Accounts Payable and Accrued Liabilities: 2001 2000 Accounts Payable General $ 1,571,930 $ 1,778,252 Other Governments 3,633,834 3,932,624 Salaries and Wages 369,370 287,864 Contractors HoldbackS 131,609 304.328 5,706,743 6,303,068 The Corporation of the District of Maple Ridge Accrued Liabilities: Vacation Pay 355,416 333,404 Sick Pay Benefits 59,000 59,000 Severance Pay 1,563.322 1,439,956 1,977,738 1,832,360 Long Term Debt: Debt principal is reported net of Sinking Fund balances and interest expense is reported net of Sinking Fund earnings. Included in the debenture debt on Schedule 2 are certain debentures payable in U.S. dollars which are recorded on the basis of $1 Canadian equals to $1 U.S. At the year-end this debt amounted to $2,028,397 U.S. and the Canadian dollar equivalent payable was $2,738,336. Foreign exchange costs on debt interest and principal are recognized at the time of payments. The Municipality carries no debt for others. The long-term debt issued and outstanding as at December 31, 2001 was $7,157,615 ($9,701,007 as at December 31, 2000). The following amounts are payable over the next five years: 2002 2003 2004 2005 2006 Water $ 455,611 $ 484,125 $ 260,175 $ 222,198 $ 46,053 Sewer 959,953 650,762 618,687 527,192 275,824 General 340,501 325,578 348,614 367,567 162,463 Development Cost Charges 49,110 55,188 62,018 69,692 78,317 $1,805,175 $1,515,653 $1,289,494 $1,186,649 $562,657 Debt Reserve Fund: • The Mi nicipal inarice AuUiority. of British. columbia prQyides . capital financing for regional districts and their member municipalities. The Authority is required to establish a Debt Reserve Fund. Each regional district, through its member municipalities who share in the proceeds of a debt issue, is required to pay into the Debt Reserve Fund certain amounts set out in the debt agreements. The Authority pays into the Debt Reserve Fund these monies from which interest earned thereon less administrative expenses becomes an obligation to the regional districts. It must then use this fund, if at any time there are insufficient funds, to meet payments on its obligations. When this occurs the regional districts may be called upon to restore the fund. Upon the maturity of a debt issue the unused portion of the Debt Reserve Fund established for that issue will be discharged to the Municipality. The proceeds from these discharges will be credited to income in the year they are received. As at December 31, 2001 the total of the Debt Reserve Fund which is not reported elsewhere in these financial statements was comprised of: 49 The Corporation of the District of Maple Ridge 2001 2000 General Program $ 272,516 $ 290,946 Water 249,503 398,573 Sewer 658,266 617,700 $1,180,285 $ 1.307.219 Capital Fund Balances: The deficiency in Capital Fund balances is comprised of capital expenditures for which long term funding has not yet been drawn.: As at December 31,2001 the Capital Fund Deficiencies were: 2001 2000 General Capital Fund $7,657,167 $ 13,524,559 Water Supply System Capital Fund 214,228 226,515 Sanitary Sewer Capital Fund 425,548 383.783 $8,296,942 14.134.857 Funding to be provided by: 2001 2000 Land Reserve $ 535,987 $ 1,808 Committed Project Reserve 2,183,596 2,261,712 Capital Works Reserve Fund 1,433,687 1,564,592 Community Service Reserve - 59,642 Gravel Extraction Reserve - 115,800 Local Improvement Reserve 921 225,000 Fire Capital Acquisition Reserve 353,825 486,820 Equipment Replacement Reserve - 4,049 Grants (unapplied) and Other (16,077) 513,992 Recycling Reserve - 346,362 Core Reserve 3,805,003 8,555,081 Commitments and Contingencies: (a) Contingent Liabilities The Municipality, as a member of the Greater Vancouver Regional District, the Greater Vancouver Sewerage and Drainage District and the Greater Vancouver Water District, is jointly and severally liable for their net capital liabilities. The loan agreements with the Municipal Finance Authority provide that if the Authority does not have sufficient funds to meet payments on its obligations it shall make payments from the Debt Reserve Fund which in turn is established by a similar Debt Reserve Funds in the Municipality and all other borrowing participants. If the Debt Reserve Fund is deficient the Authority's obligations become a liability of the regional district and may become a liability of the participating municipalities. (b) Pension Liability Ihe Municipality and its employees contribute to the Municipal Pension Plan (the plan), a jointly trusted pension plan governed by the BC Public Sector Pension Plans Act. The pension plan is a multi- employer contributory defined benefit pension plan with about 125,000 active contributors, including 50 The Corporation of the District of Maple Ridge approximately 26,000 contributors from over 180 local governments. Joint trusteeship was established effective April 5, 2001. The board of trustees, representing plan members and employers, is fully responsible for the management of the pension plan, including investment of the assets and administration of the plan. The British Columbia Pension Corporation provides benefit administration services and the British Columbia Investment Management Corporation provides investment management services for the pension plan. Every three years an actuarial valuation is performed to assess the financial position of the plan and the adequacy of plan funding. The most recent valuation as of December 31, 2000 indicates a surplus of $436 million, an improved position of 9% surplus of covered payroll from a 14% unfunded liability of covered payroll as at the previous valuation of December 31, 1997. The Joint Trust Agreement specifies how surplus assets can be used. The actuary does not attribute portions of the surplus to individual employers. Each employer expenses contributions to the plan in the year in which payments are made. Employer contributions to the plan for 2001 were $692,736; they are included in consolidated operating expenditures. Employee contributions for 2001 were $720,398. Reciprocal Insurance Exchange Agreement The Municipality is a subscribed member of the Municipal Insurance Association of British Columbia (the "Exchange") as provided by Section 3.02 of the Insurance Act of the Province of British Columbia. The main purpose of the Exchange is to pooi the risks of liability so as to lessen the impact upon any Subscriber. Under the Reciprocal Insurance Exchange Agreement the Municipality is assessed a premium and specific deductible for its claims based on population. The obligation of the Municipality with respect to the Exchange and/or contracts and obligations entered into by the Exchange on behalf of its Subscribers in connection with the Exchange are in every case several, and not joint and several. The Municipality irrevocably and unconditionally undertakes and agrees to indemnify and save harmless the other Subscribers against liability losses and costs which the other Subscriber may suffer. Third Party Claims Various lawsuits and claims are pending by and against the District. It is the opinion of management that final determination of these claims will not materially affect the financial position of the Municipality. Any ultimate settlements will be recorded in the year the settlements occur. Contractual Obligations (i) Sewer and Water Under cost sharing agreements with the Greater Vancouver Water District, the Municipality is committed to make annual payments as follows: Until the year 2006 totaling $354,581 plus related interest for the new water reservoir on Dewdney Trunk Road at 248 th Street , the current annual payment is $87,149 including interest until 2006 when the payment terms are to be renegotiated. Until the year 2012 totaling $1,353,517 plus related interest for the new Water main Joint 1. Current annual payment is $226,736 including interest until 2012. Under a cost sharing agreement with the Greater Vancouver Sewerage and Drainage District, the Municipality is committed to make annual payments until 2012 totaling $1,972,715 plus related 51 The Corporation of the District of Maple Ridge interest for facilities in the Maple Ridge/Pitt Meadows sub-area. The current annual payment is $220,482 plus interest. (ii) Recreation and Cultural Services (a) In 1998 the Municipality entered into an agreement to purchase ice sheet time for five years commencing in 1999, with a five year renewal option. Payments required under this agreement are $500,000 per year until 2003. In 2003 the Municipality must elect either to pay an additional $2.5 million or to pay $500,000 per year (adjusted by the increase in the CPI since 1998) for an additional five year period. (f) Town Centre Development (i) The Municipality has entered into agreements for the construction of facilities in the downtown core area comprising an office complex, library, leisure youth centre and arts centre. Construction is expected to be completed by June 2003. The terms of the agreements on each of four facilities provide for lump sum payments and buy out options at the end of an initial five year lease period. Total payments due for these facilities are as follows. Year Amount 2002 $ 1,620,000 2003 2,100,000 2004 2,480,000 2005 2,480,000 2006 20,640,000 2007 11,290,000 The Municipality accrues the liability due under these agreements based on the percentage of the cost of each facility completed. The cost has been determined by discounting the cash flow associated with each facility. Once a facility is completed payments are recorded against the liability and apportioned to principal and interest. As at December 31, 2001 the cost of work completed under this agreement was approximately $27.4 Million ($14.9 Million for 2000) and the amount financed was $20,042,775 ($6.4 Million for 2000). The Municipality is attempting to extend financial arrangements of these agreements by seeking enabling provincial legislation. In the event that enabling provincial legislation is passed, the agreements provide that no lump sum payments would be due. Payments would continue at approximately $2,550,000 per year (adjusted by the increase in the CPI since any payment commencement dates, at five year intervals) for a further twenty years. 10. Prior Year Adjustments Change in Accounting Policies: a) The Municipality has changed it accounting policy for local improvements by recognizing amounts recoverable as Financial Assets and by removing payments received for local improvements from Deferred Revenue. This change has resulted in the beginning Net Financial Assets for 2000 52 The Corporation of the District of Maple Ridge increasing by $7,056,073 and the beginning Net Financial Assets for 2001 increasing by $5,822,694. This change has also resulted in changing Consolidated Revenue for 2000 and 2001 as follows: 2000 2001 Taxation Revenue (decreased) by $ (1,140,260) $ (701,679) Government Grant Utilities (decreased) by (772,358) (746,873) Other Income increased by 352,802 260,151 Development fees have increased by 326,437 225,000 The Municipality has removed Deferred Charges from it Financial Assets. This change resulted in the beginning Net Financial Assets being reduced for 2000 by $286,655, and for 2001 by $267,807, and Consolidated Expenditures being reduced for 2000 by $18,848, and for 2001 by $27,498. The cumulative effect of these changes has increased the opening Reserve Fund balances for 2000 by $ 486,368 and $ 812,805 for 2001. The opening Operating Fund balances have increased by $6,283,050 for 2000 and $ 4,742,082 for 2001. Where applicable interfund transfers have also been restated to reflect these changes. The Lease Liability has been reclassified as a liability of the Capital Funds. Long term debt is the source of funding, increasing the ending 2000 Capital Fund balances by $6,356,280. 11. Comparative Figures: Certain of the 2000 comparative figures have been reclassified to conform to the presentation in 2001. The significant reclassifications of the 2000 figures were: The Mortgage Receivable ($1,450,000) has been offset against the Deferred Revenue associated with this asset ($1,450,000). The gain on debt refinancing ($707,859) has been reported separate from Other income. Capital Assets and Fund Balances have been removed from the statement of Financial Position. Fund Balances are now reported only in Statements D, E, and F Capital Assets are disclosed in Schedule 1. 12. Interest Expenditures: Interest expenditures consist of debenture debt interest, lease financing costs, and interest on tax prepayments. Interest is apportioned to functional areas of expenditure based on the related debts incurred as follows: 53 The Corporation of the District of Maple Ridge Transportation Services Recreation and Cultural Sewer and Water Facilities General Government Services Debenture Debt Interest $ 157,486 153,888 787,247 15,774 $ L114.395 Lease Interest on Total Financing Tax Prepayments Interest - $157,486 530,069 683,957 - 787,247 191,126 68,641 275,541 $ 721.195 $ 68.641 $1.904.231 54 Old 6.c. 11dg I'2Z,.. fil."t .]. ~~i: hr 55 Supporting Schedules $ 115,076,715 40,311,896 8,268,269 6,136,692 79,917 1,842,703 171,716,192 5,761,684 17,074,564 22,836,248 7,777,291 3,090,166 163,080 11,030,537 24,956,666 29,112,097 54,068,763 2,168,923 261,820,663 $ 108,900,419 39,021,470 7,970,384 5,927,215 95,284 1,842,703 163,757,475 6,090,864 14,019,532 20,110,396 7,550,076 3,090,166 163,080 10,803,322 24,223,539 24,095,201 48,318,740 1,499,078 244,489,011 Schedule 1 The Corporation of the District of Maple Ridge Schedule of Capital Assets As at December 31, 2001 2001 2000 General Capital Fund Public Works: Roads and bridges Drainage Sidewalks Equipment Supplies Inventory Other General Government: Land Buildings and equipment Protective: Firehalls and equipment Police buildings and equipment Search & Rescue Parks and Recreation: Parks and playgrounds Recreation facilities and equipment Public and Environmental Health Total General Capital Fund Water Supply System Capital Fund Land Supplies Inventory Water lines Total Water Supply System Capital Fund Sanitary Sewer Capital Fund Land Supplies Inventory Sewer lines Total Sanitary Sewer Capital Fund Work in Process Unfunded Work in Process (Note 8) Funded Work in Process Total Work in Process 122,261 122,261 87,261 45,000 38,535,870 36,984,821 38,745,392 37,152,082 12,049 182,035 35,213 45,000 49,581,291 48,643,662 49,628,553 48,870,697 8,296,942 14,134,857 23,658,470 9,986,085 31,955,412 24,120,942 Total $ 382,150,020 $ 354,632,732 57 Schedule 2 The Corporation of the District of Maple Ridge Debenture Debt For the Year Ended December 31, 2001 General Capital Fund Maturity Date of Issue Bylaw PurDose Dates Recreation and Cultural Dec 01, 1980 2836 Leisure Pool Complex 1980 - 2005 Nov 15, 1983 3152 Leisure Pool Complex 1984 - 2008 Jun 12, 1985 3477 Leisure Pool Final Draw 1985 - 2010 Subtotal Recreation and Cultural Transportation Services Public Works Jun 02, 1986 3713 Albion Storm Sewer (3547) (MFA 39) 1986— 2001 Jun 12, 1985 3471 ARDSAProject 1985-2010 Local Improvements Jun 02, 1986 3713 Street Paving (3544) (MFA 39) 1986 - 2001 Jun 02, 1986 3713 Street Paving (3615) (MFA 39) 1986-2001 Jun 02, 1986 3713 Street Paving (3636) (MFA 39) 1986 - 2001 Jun30, 1987 3861/3636 StagelllRoadPaving(MFA41) 1988-2002 Jun 30, 1987 3861/3711 Stage II Road Paving (MFA 41) 1988-2002 Jun 30, 1987 3866/3544 Road Paving (MFA 41) 1988 - 2002 Jun30, 1987 3866/3615 Road Paving (MFA 41) 1988-2002 Jun 30, 1987 3866/3711 Road Paving (MFA 41) 1988-2002 May 11, 1988 3679 Road Paving (MFA 44) 1988 —2003 May 11, 1988 3785 Curb and Gutter Lougheed L.I.P. (MFA 44) 1988-2003 May 11, 1988 3902 Road Paving (MFA 44) 1988-2003 May 09, 1989 4052 Stage 1 Paving 1989 - 2004 May 09, 1989 4060 248th Street Paving 1989 - 2004 May09, 1989 4061 110th Street Paving 1989-2004 May 09, 1989 4064 122nd Street Paving 1989 — 2004 Oct 24, 1990 4324 Chigwell St. Storm L.I.P. (MFA 49) 1990 - 2005 May 13, 1992 4667 Downtown Parking 1992 - 2002 Dec 01, 1995 5291 Downtown Parking Issue 61 1995 - 2010 Development Cost C'harRes Jun 15, 1983 3086 Storm Sewer System D.C.C. (MFA 33) 1983 - 2008 Subtotal Transportation General Government Services Jul 28, 1999 n/a Telephone Equipment Lease 1999 - 2004 58 Schedule 2 - continued Debentures Outstanding Before 2001 Retirement $ 833,326 $ 160,503 61,198 - 1,055,027 Interest and Debenture Debt Exchange Retirements December 31, Interest 2001 2001 2001 Rates 133,403 $ 126,519 $ 706,807 13.820 15,771 16,808 $ 143,695 11.125 - 11.500 4,714 4,866 $ 56,332 12.500 153,888 148,193 906,834 Original Debenture Debt * $ 1,680,055 350,000 111,700 2,141,755 400,000 36,701 585 36,701 - 9.750 131,180 71,870 5,547 5,714 66,156 12.500 32,580 2,989 48 2,989 - 9.750 20,736 1,902 30 1,902 - 9.750 38,488 3,532 56 3,532 - 9.750 23,290 4,172 530 2,035 2,137 9.30- 10.000 281,500 50,428 6,404 24,599 25,829 9.30 - 10.000 26,400 4,729 605 2,307 2,422 9.30 - 10.000 63,100 11,304 1,441 5,514 5,790 9.30-10.000 69,160 12,389 1,574 6,043 6,346 9.250 10,800 2,833 196 898 1,935 10.000 50,000 13,118 882 4,161 8,957 10.000 19,106 5,013 346 1,590 3,423 10.000 118,805 40,587 3,744 9,417 31,170 10.900 17,398 5,944 558 1,379 4,565 10.900 15,297 5,226 491 1,213 4,013 10.900 3,500 1,196 112 278 918 10.900 5,455 2,275 196 412 1,863 11.200 1,200,000 668,967 88,401 82,162 586,805 9.628 300,000 223,179 20,047 17,744 205,435 9.628 339,600 217,848 25,693 17,471 200,377 12.375 3,166,395 1,386,202 157,486 228,061 1,158,141 227,086 179,324 15,774 33,715 145,609 7.000 $ 5,535,236 $ 2,620,553 $ 327,148 $ 409,969 $ 2,210,584 59 Schedule 2 Debenture Debt For the Year Ended December 31, 2001 Water Supply System Capital Fund Maturity Date of Issue Bylaw Purpose Dates Local Improvements Dec 05, 1984 3404 236th Street Water Line 1984 - 2004 Jun 02, 1986 3713 136th Avenue Water Line (3449) (MFA 39) 1986— 2001 Jun 02, 1986 3713 256th Street Water Line (3635) (MFA 39) 1986 - 2001 May 02, 1988 3817 129th Avenue Water Line L.I.P. (MFA 44) 1988 - 2003 May 02, 1988 3800 117th Avenue Water Line L.I.P. (MFA 44) 1988 - 2003 May 09, 1989 4057 Edge Street Water Line (MFA 46) 1989 - 2004 Water Improvement ProRram Jul 01, 1979 2738 232nd Street Water Improvement 1979 - 2004 Jul 01, 1979 2769 D.T.R. 240th St. - 263rd St. Water Improvement 1979 —2004 Dec 01, 1980 2837 Water Improvement Program 1980 — 2005 Apr 29, 1980 2906 Water Improvement Program Phase 1 1981 - 2006 Oct 27, 1982 3059 Water Improvement Program 1982 - 2002 Jun 15, 1983 3057 Water System Stage II (MFA 33) 1983 - 2003 Jun 12, 1985 3496 Water Improvement Program Phase III 1985 - 2010 Oct 24, 1990 4324 Water Improvement Project (MFA 49) 1990 - 2005 Development Cost CharRes Jun 15, 1983 3084 Water System D.C.C. (MFA 33) 1983 - 2008 Other Long Term Debt Loan Payable G.V.W.D. * See Note 6 Schedule 2 - continued Debentures Interest Outstanding and Debenture Debt Original Before 2001 Exchange Retirements December 31, Interest Debenture Debt Retirement Paid in 2001 in 2001 2001 Rates $ 21,974 $ - $ 28 $ - $ - 12.5 37,745 3,463 55 3,463 - 10 19,392 1,779 - 1,779 - 10 11,201 2,939 203 932 2,007 10 9,605 2,520 174 800 1,720 10.9 42,230 14,427 1,322 3,347 11,080 10.9 173,393 60,072 5,260 12,971 47,101 9.625 345,980 122,488 11,177 26,296 96,192 10.000 * 768,758 381,313 61,030 57,892 323,421 13.65-14.000 2,000,000 720,266 49,773 720,266 - 12.500 34,500 5,148 413 2,511 2,637 12.350 2,000,000 653,334 67,724 192,966 460,368 12.375 640,000 350,641 27,020 27,878 322,763 12.500 891,840 371,996 26,478 67,321 304,675 11.200 113,600 72,873 8,620 5,845 67,028 11.250 - 64,566 (1,322) 49,382 15,184 $ 7,110,218 $ 2,827,825 $ 257,955 $ 1,173,649 $ 1,654,176 61 Schedule 2 - continued The Corporation of the District of Maple Ridge Debenture Debt For the Year Ended December 31, 2001 Sanitary Sewer Capital Fund Maturity Date of Is sue Bylaw Purpose Dates Master Sewer ProRram Jan 22, 1980 Dec 01, 1980 Jan 15, 1982 Jan 15, 1982 Oct 27, 1982 Jun 12, 1985 Dec 12, 1985 May 11, 1988 May 11, 1988 May 11, 1988 May 09, 1989 May09, 1989 Oct 24, 1990 Oct 24, 1990 Jun 15, 1983 Jun 15, 1983 May 13, 1992 May 13, 1992 2819 Master Sewer Program 1980 - 2005 2838 SewerArea"A" 1980-2005 3019 Sewer Area "A" 1982 - 2006 3020 Sewer Area "A" 1982-2006 3058 Sewer Area "A" 1982 - 2002 Local Improvements 3507 Sanitary Sewer 3268-207th and D.T.R. 1985 - 2005 3617 Sanitary Sewer 203rd Street (3475) 1985 - 2005 3622 Sanitary Sewer Colemore St. L.I.P. (MFA 44) 1988 - 2008 3818 Sanitary Sewer Barclay St. L.I.P. (MFA 44) 1988 - 2008 3894 Sanitary Sewer Hampton St. L.I.P. (MFA 44) 1988 - 2003 3894 Sanitary Sewer Hampton St. L.I.P. (MFA 46) 1989 - 2004 4116 Sanitary Sewer Eagle Ave. L.I.P. (MFA 46) 1989 - 2004 4324 Sanitary Sewer 206th St. L.I.P. (MFA 49) 1990 - 2005 4324 Sanitary Sewer Chatwin Ave. L.I.P. (MFA 49) 1990 - 2005 3078 Sanitary Sewer Line Construction (MFA 33) 1983 - 2003 3079 Sanitary Sewer Line Construction (MFA 33) 1983 - 2003 4667 Sanitary Sewer Wharf Street (4462) 1992 - 2002 4667 Sanitary Sewer 240th Street Albion (4468) 1992 - 2002 SewaRe Treatment Plant Aug 01, 1977 2532 Sewage Treatment Plant 1977 - 2001 Jun01, 1978 2531 Sewage Treatment Plant 1979 - 2003 Development Cost CharRes Jun 15, 1983 3085 Sewer System D.C.C. (MFA 33) 1983 - 2008 * See Note 6 62 Schedule 2 - continued Debentures Interest Outstanding and Debenture Debt Original Before 2001 Exchange Retirements December 31, Interest Debenture Debt Retirement Paid in 2001 in 2001 2001 Rates $ 1,501,608 $ 516,427 $ 49,260 $ 111,725 $ 404,702 9.500 * 2,117,325 1,050,217 168,106 159,449 890,768 13.820 750,000 443,316 67,142 50,269 393,047 14.750 1,531,916 743,745 75,359 95,789 647,956 10.000 4,600,000 686,338 55,110 334,799 351,539 12.500 18,150 6,306 (2) 6,306 - 12.500 2,884 1,002 93 181 821 11.150 78,774 40,854 2,403 4,279 36,575 10.000 30,433 15,783 912 1,653 14,130 10.000 90,700 23,796 1,588 7,548 16,248 10.000 24,744 8,453 781 1,961 6,492 10.900 4,943 1,689 159 391 1,298 10.900 16,952 7,071 446 1,280 5,791 11.200 118,832 49,566 3,126 8,970 40,596 11.200 16,000 5,227 550 1,544 3,683 12.350 254,000 82,973 8,584 24,506 58,467 12.350 199,109 47,946 10,330 23,389 24,557 9.628 112,375 62,646 8,235 7,694 54,952 9.628 578,190 50,764 2,406 50,764 - 8.000 584,322 154,290 44,589 46,889 107,401 9.250 -9.375 396,300 254,220 30,115 20,388 233,832 $ 13,027,557 $ 4,252,629 $ 529,292 $ 959,774 $ 3,292,855 SUMMARY: General Capital Fund $ 2,210,584 Water Supply System Capital Fund 1,654,176 Sanitary Sewer Capital Fund 3,292,855 $ 7,157,615 12.375 63 Schedule 3 The Corporation of the District of Maple Ridge Tax Levies For the Year Ended December 31, 2001 2001 2001 2000 Actual Budget Actual General purposes-gross taxes $ 25,770,390 $ 25,805,463 $ 24,421,111 Less: Municipally owned property (76,290) (76,596) (98,984) General purposes-net taxes Special assessments and local improvements Sewer levy Water levy Grants in lieu of taxes Total Taxes for Municipal Purposes Collections for other governments: School Districts - Provincial Government British Columbia Assessment Authority Regional Library Dyking Districts Greater Vancouver Regional District Parks Greater Vancouver Transportation Authority Municipal Finance Authority Total Collections for Other Governments Real Property, Special Assessments, Grants In Lieu 25,694,100 25,728,867 24,322,127 951,462 944,118 807,982 637,552 642,395 622,271 999,000 1,017,159 987,856 1,355,165 1,150,464 1,270,612 29,637,279 29,483,003 28,010,848 21,838,163 21,085,944 21,526,490 703,626 682,344 699,559 1,537,006 1,537,006 1,244,091 148,034 142,248 134,626 595,876 595,900 589,890 1,652,815 1,602,096 1,621,407 1,346 1,332 1,342 26,476,866 25,646,870 25,817,405 $ 56,114,145 $ 55,129,873 $ 53,828,253 Ell Schedule 4 The Corporation of the District of Maple Ridge Other Revenue from Own Sources For the Year Ended December 31, 2001 Business licences Delivery vehicle licences Building permits Dog licences Fines Property rentals Subdivision inspection fees and other Penalties and interest on taxes Financing charges Recoverable Local Improvements Donations and non government grants 2001 2001 2000 Actual Budget Actual $ 334,666 $ 339,996 $ 353,824 20,948 21,996 20,076 1,017,751 1,178,004 1,038,840 145,139 139,896 142,880 108,748 83,220 103,663 375,997 370,908 370,036 290,286 374,484 291,865 706,501 561,114 623,742 304,610 260,151 352,802 2,310 3,000 1,581 Total Other Revenue from Own Sources 3.306.956 $ 3,332,769 $ 3,299,309 65 Schedule 5 The Corporation of the District of Maple Ridge Schedule of Development Revenue For the Year Ended December 31, 2001 2001 2001 2000 Actual Budget Actual $ 314,162 $ 270,460 $ 340,869 - - 26,840 225,000 - 407,533 229,924 - 124,025 769,086 270,460 899,267 693,224 238,797 1,551,234 4,513 616,089 2,810,434 277,938 132,641 69,160 1,199,794 9,975,213 3,170,757 2,175,469 10,962,740 7,601,585 Development Revenue Received Through: Revenue Funds Development Cost Charges Contributions in Lieu of Development Cost Charges Local Improvements Sewer Expansion by 286 Agreement Capital Funds Other Capital Contributions Parkiand Dedications Specified Capital Fees Development Cost Charges Total Development Revenue $ 2.944.555 $ 11,233,200 $ 8,500,852 General Revenue Fund: General government Transportation Cemetery Recreation (Schedule 13) Gravel sales Policing and firefighting fees Recycling fees $ 387,262 $ 408,492 $ 381,960 66,222 133,284 101,446 217,064 193,219 157,302 2,821,528 2,676,330 2,508,716 147,449 364,752 124,792 222,504 227,000 344,449 76,495 80,004 72,723 Schedule 6 The Corporation of the District of Maple Ridge Schedule of Sale of Services For the Year Ended December 31, 2001 2001 2001 2000 Actual Budget Actual Total General Revenue Fund 3,938,524 4,083,081 3,691,388 Water Revenue Fund Connection fees 162,230 222,384 129,937 Sewer Revenue Fund Connection fees 70,661 104,808 61,888 Total Sale of Services $ 4,171,415 $ 4,410,273 $ 3,883,213 67 Schedule 7 The Corporation of the District of Maple Ridge Continuity Schedule of Restricted Revenues For the Year Ended December 31, 2001 Development Parkiand Cost Charges Acquisition Charges 2001 2000 2001 2000 Beginning Balance Interest Earned Collections Expenditures - Operating Expenditures - Capital Ending Balance $ 8,613,116 $ 9,957,412 $ 823,751 $ 3,493,494 398,045 365,123 46,785 141,628 3,766,595 1,802,207 91,843 (937) (314,162) (340,869) - - (1,199,794) (3,170,757) (4,513) (2,810,434) $ 11,263,800 $ 8,613,116 $ 957,866 $ 823,751 Schedule 7 - Downtown Developer Total Restricted Parking Charges Specified Projects Revenues 2001 2000 2001 2000 2001 2000 $ 104,136 $ 99,028 $ 2,776,309 $ 2,534,241 $ 12,317,312 $ 16,084,175 5,448 5,108 142,922 125,534 593,200 637,393 - - 62,391 212,534 3,920,829 2,013,804 - - - (26,840) (314,162) (367,709) - - (277,938) (69,160) (1,482,245) (6,050,351) $ 109,584 $ 104,136 $ 2,703,684 $ 2,776,309 $ 15,034,934 $ 12,317,312 Schedule 8 The Corporation of the District of Maple Ridge Schedule of Expenditure by Object of Expenditure For the Year Ended December 31, 2001 2001 Operating Salaries Goods & Services Protective Services (Schedules 11, 15) $ 10,508,837 $ Transportation Services (Schedules 9, 15) 4,715,897 Recreation & Cultural (Schedules 13, 15) 7,725,065 Sewer & Water Facilities (Schedules 12, 15) 7,638,103 General Government (Schedules 10, 15) 5,475,205 Planning, Public Health and Other 1,847,242 Reallocation of Internal Equipment (1,301,347) Subdivision Infrastructure - Operating 2001 2001 2001 Operating Actual Operating Interest Operating Budget (Note 12) Total Total - $ 10,508,837 $ 11,528,792 157,486 4,873,383 5,446,671 683,957 8,409,022 8,537,707 787,247 8,425,350 9,228,318 275,541 5,750,746 6,360,934 - 1,847,242 2,090,086 - (1,301,347) (1,223,711) Total Expenditures $ 36,609,002 $ 1,904,231 $ 38,513,233 $ 41,968,797 70 Schedule 8 - continued Capital 2001 2001 Actual Budget Capital Capital Consolidated 2001 2001 Total Total Actual Budget Expenditures Expenditures $ 106,972 $ 5,363,824 $ 10,615,809 $ 16,892,616 3,674,357 7,721,415 8,547,740 13,168,086 16,457,033 13,582,580 24,866,055 22,120,287 1,608,854 5,329,038 10,034,204 14,557,356 3,114,551 5,456,619 8,865,297 11,817,553 5,704 169,049 1,852,946 2,259,135 - - (1,301,347) (1,223,711) 3,629,494 3,629,494 3,629,494 3,629,494 $ 28,596,965 $ 41,252,019 $ 67,110,198 $ 83,220,816 71 Schedule 9 The Corporation of the District of Maple Ridge Transportation Services For the Year Ended December 31, 2001 2001 2001 2000 Actual Budget Actual $ 79,492 $ 79,745 $ 81,546 346,253 360,454 348,358 40,538 53,196 20,256 541,553 454,199 444,432 189,116 189,168 162,311 69,301 79,500 63,009 34,843 36,252 21,693 137,650 166,545 149,386 1,438,746 1,419,059 1,290,991 (700,260) (488,154) (691,688) 833,832 840,750 877,977 579,379 610,108 455,145 51,128 42,528 50,506 63,192 59,496 64,889 827,271 1,064,728 756,829 1,132,375 1,187,559 958,227 231,508 270,727 247,814 141,146 211,430 188,799 116,759 135,803 180,919 1,621,788 1,805,519 1,575,759 20,258 114,768 19,109 22,119 65,688 16,217 324,530 299,577 315,405 443,121 461,481 419,139 18,064 18,360 11,669 $ 4,715,897 $ 5,249,180 $ 4,405,118 72 Common Services Supervision Stores and clerical Consulting fees Trucks and heavy equipment maintenance Gas and oil Insurance Small tools and equipment Municipal yards maintenance Total Common Services Engineering Salary recoveries Administrative Technical support Supplies Vehicle costs Total Engineering Roads and Streets Maintenance Streets, lanes and sidewalks Drains, ditches and culverts Storm sewers Snow removal and sanding Total Roads and Streets Maintenance Parking Bridges Street Lighting Traffic Control Facilities Subdivision Inspection Total Transportation Services Schedule 10 The Corporation of the District of Maple Ridge General and Administrative Expenses For the Year Ended December 31, 2001 2001 2001 2000 Actual Budget Actual Administration, personnel and clerks' departments Finance department Information services department Computer operations and telephone Legislative Grants and donations Legal and audit fees Advertising, printing and stationery Municipal hail maintenance and landscaping Telephone, postage and office equipment maintenance Travel and convention Insurance Miscellaneous and property rentals Election Public relations and negotiations Economic development Total General and Administrative Expenses $ 1,911,706 $ 1,976,193 $ 1,671,322 819,464 902,696 836,729 489,642 540,928 386,700 437,244 559,044 396,040 178,621 173,808 180,872 148,615 105,066 2,356 114,119 164,688 290,231 71,822 57,703 65,928 349,602 495,722 508,573 55,755 61,944 49,225 98,029 102,182 113,228 320,507 334,860 279,611 258,702 249,300 263,695 - - 4,313 131,206 200,280 549,292 90,171 132,024 30,541 $ 5,475,205 $ 6,056,438 $ 5,628,656 73 Schedule 11 The Corporation of the District of Maple Ridge Schedule of Protective Services For the Year Ended December 31, 2001 2001 2001 2000 Actual Budget Actual Police protection Fire protection Emergency measures Building inspection Animal control By-law enforcement $ 7,620,634 $ 1,595,970 37,071 849,706 192,810 212,646 - 8,279,974 $ 7,583,357 1,879,058 1,633,795 79,172 33,774 848,730 971,849 210,204 193,672 231,654 190,373 Total Protective Services $ 10,508,837 $ 11,528,792 $ 10,606,820 74 Schedule 12 The Corporation of the District of Maple Ridge Schedule of Sewer and Water Utilities For the Year Ended December 31, 2001 Administration Water Distribution Water Purchases Sewerage Collection Sewerage Treatment Total Sewer and Water Utilities 2001 2001 2000 Actual Budget Actual $ 897,222 $ 860,516 $ 813,634 1,215,754 1,197,726 1,120,059 1,997,025 2,218,352 1,844,608 547,833 627,259 494,504 2,980,269 3,249,732 2,881,679 $ 7,638,103 $ 8,153,585 $ 7,154,484 75 Schedule 13 The Corporation of the District of Maple Ridge Summary Schedule of Recreation and Cultural Revenue and Expenditure For the Year Ended December 31, 2001 2001 2001 2000 2001 2001 2001 2001 Actual Budget Actual Actual Budget Actual Budget Operating Operating Operating Revenue Revenue Expenditures Expenditures Deficit Deficit Deficit Leisure Centres $ 801,757 $ 744,052 $ 1,261,740 $ 1,186,796 $ (459,983) $ (442,744) $ (367,697) Ice Sheet Facilities 268,686 347,544 1,132,458 906,188 (863,772) (558,644) (972,779) Programs 1,181,776 1,015,906 2,284,957 2,134,164 (1,103,181) (1,118,258) (976,030) Outdoor Pools 42,780 55,298 57,798 1 70,404 (15,018) (15,106) (8,843) Parks, Playground, and Other 491,263 476,792 1,634,938 1,632,609 (1,143,675) (1,155,817) (1,525,970) Seniors' Recreation Centres 35,266 36,738 140,714 150,000 (105,448) (113,262) (153,540) General and Administrative Expenses - - 1,212,460 1,343,546 (1,212,460) (1,343,546) (911,960) Total $ 2,821,528 $ 2,676,330 $ 7,725,065 $ 7,423,707 $ (4,903,537) $ (4,747,377) 76 Pe. ZZ4 iij. - r. 77 Schedule 14 The Corporation of the District of Maple Ridge Continuity Schedule of Reserves For the Year Ended December 31, 2001 Reserve Funds: Local Improvement Equipment Replacement Capital Works Fire Department Capital Aquisitions Sanitary Sewer Land Total Reserve Funds General Revenue Fund Reserve Accounts: Specific Projects Self Insurance Police Services Core Development Recycling Community Development Building Inspections Gravel Extraction Neighbourhood Improvements Recreation Facility Maintenance Snow Removal Youth Centre Cemetery Maintenance Service Severance Total General Revenue Fund Reserve Accounts Other Reserve Accounts: Sewer Revenue Fund-Self insurance Sewer Revenue Fund-Specific Projects Water Revenue Fund-Specific Projects Water Revenue Fund-Self insurance Total Other Reserve Accounts Total Reserves Balance Interest Intra-Reserve Dec.31, 2000 Allocated Transfers $ 1,075,820 $ 16,966 $ (438,886) 3,205,339 174,836 - 6,571,103 159,810 438,886 3,366,300 159,890 - 1,972,724 104,865 - 1,197,881 52,938 - 17,389,167 669,305 - 4,053,166 - - 581,148 31,664 3,501 29,883 1,563 - 9,698,338 26,989 - 741,125 30,005 - 60,518 44 - 402,963 21,082 - 468,917 24,742 - - 198 45,824 - 1,800 (45,824) 200,000 - - 20,000 - - 650 - - 63,630 - - 16,320,338 138,087 3,501 76,785 - (1,667) 1,032,732 - - 983,653 - - 103,000 - (1,834) 2,196,170 - (3,501) $ 35,905,675 $ 807,392 $ - Schedule 14 - continued Transfers Transfers Balance Revenue Funds Capital Funds Dec.31, 2001 $ 343,085 $ (225,000) $ 771,985 1,157,749 (1,004,134) 3,533,790 1,736,317 (1,111,628) 7,794,488 489,461 (227,216) 3,788,435 - - 2,077,589 - - 1,250,819 3,726,612 (2,567,978) 19,217,106 2,206,636 (1,200,394) 5,059,408 (65,839) - 550,474 - - 31,446 136,662 (7,000,000) 2,861,989 132,285 (348,642) 554,773 - (59,641) 921 - - 424,045 13,500 (115,800) 391,359 - - 46,022 63,467 - 19,443 - - 200,000 1,500 - 21,500 34,580 - 35,230 - - 63,630 2,522,791 (8,724,477) 10,260,240 6,500 228,836 139,619 6,500 381,455 (96,082) (497,829) (593,911) 81,618 1,165,486 625,443 107,666 1,980,213 $ 6,630,858 $ (11,886,366) $ 31,457,559 79 Schedule 15 The Corporation of the District of Maple Ridge Consolidated Schedule of Source and Use of Capital Funding For the Year Ended December 31, 2001 Other Operating Development Contributed Lease Equipment Funds Revenue Assets Grants Liability Replacement Unfunded Expenditures (by funding source) Beginning of year $ - - $ 318,164 $ 694,085 $ (1,143,257) $ 4,049 Redesignation of funding sources - 118,384 (509,083) 117,446 1,143,257 - - 118,384 (190,919) 811,531 - 4,049 Use of Capital Funding Protective Services - - - - - - Transportation 1,556,181 557,288 505,581 (278,513) 611,187 Recreation 79,034 663,308 138,005 144,875 13,922,339 - Sewer and Water 792,559 143,265 49,639 - - - General Government 115,386 - - - - 388,898 Planning and Public Health - - - - - - Subdivision Infrastructure - - 3,629,494 - - - Total uses of Capital Funding 2,543,160 1,363,861 4,322,719 (133,638) 13,922,339 1,000,085 Capital Funding Provided (2,543,160) (1,482,245) (4,322,718) (503,052) (13,922,339) (1,004,134) Unfunded Capital Expenditures (by funding source) End of year $ - $ - $ (190,918) $ 174,841 $ - $ - 10 Schedule 15 - continued Reserves Fire Capital Land Local Other 2001 2001 2000 Capital Works Reserve Improvement Reserves Actual Budget Actual 1,808 $ 1,808 $ 486,820 $1,564,590 $ 486,820 1,564,590 - 70,204 26,589 24,017 187,219 - 188,691 574,801 - 3,423 94,221 980,723 534,179 (227,216) (1,111,628) - $ 12,208,598 14,134,857 $ 7,735,358 - (870,004) - - - 11,338,594 14,134,857 7,735,358 - 10,179 106,972 5,363,824 192,868 922 510,474 3,674,356 7,721,415 4,732,032 - 797,229 16,457,033 13,582,580 19,813,172 - 623,391 1,608,854 5,329,038 2,963,518 - 2,024,839 3,114,551 5,456,619 2,998,545 - 2,282 5,705 169,049 603,925 - - 3,629,494 3,629,494 6,741,247 922 3,968,394 28,596,965 41,252,019 38,045,307 (9,318,388) (34,434,880) (52,009,684) (31,645,808) 523,552 10,627 $ 353,825 $1,433,685 $ 535,987 $ 922 $ 5,988,600 $ 8,296,942 $14,134,857 81 -f - L. T • 204I 1719O121 C.D.M.R. Developments Ltd. Financial Statements of C.D.M.R. Developments Ltd. Year ended December 31, 2001 BDO Dunwoody LLP Chartered Accountants 600 Park Place - 666 Burrard St. Vancouver, BC Canada, V6C 2X8 Telephone: (604) 443-4716 Telefax: (604) 688-5132 01 Auditors' Report To the Shareholder C.D.M.R. Developments Ltd. We have audited the Balance Sheet of C.D.M.R. Developments Ltd. as at December 31, 2001 and the Statements of Revenue, Expenses and Retained Earnings, and Cash Flows for the year then ended. These financial statements are the responsibility of the Company's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. In our opinion, these financial statements present fairly, in all material respects, the financial position of the Company as at December 31, 2001 and the results of its operations and its cash flows for the year then ended in accordance with Canadian generally accounting principles. As required by the Company Act (British Columbia), we report that, in our opinion, these principles have been applied on a basis consistent with that of the preceding year. V were'-reported-upon - - - 7 4e t lo 0sou .4o Chartered Accountants Vancouver, British Columbia March 22, 2002 97 C.D.M.R. Developments Ltd. Balance Sheet As at December 31, 2001 Assets 2000 1999 Cash and Term Deposits $ 179,271 $ 173,325 Accrued Interest Receivable - 83 Total Assets 179,271 173,408 Liabilities and Stockholders' Equity Liabilities: Accounts Payable and Accrued Liabilities Stockholders' Equity: Capital Stock Authorized 10,000 common shares NPV Issued and fully paid - 2 common shares Retained Earnings Contributed Surplus Total Liabilities and Stockholders' Equity Apprçved By The Directors: i1 2iUrector )irector $ - $ 2 2 7,885 2,022 171,384 171,384 $ 179,271 $ 173,408 C.D.M.R Developments Ltd. Statement of Revenue, Expenses and Retained Earnings For the Year Ended December 31, 2001 2000 1999 Interest Income $ 6,180 $ 3,004 Miscellaneous Expenses (317) - Net Earnings 5,863 3,004 Retained Earnings (Accumulated Deficit), Beginning of the Year 2,022 (982) Retained Earnings (Accumulated Deficit), End of the Year $ 7,885 $ 2,022 100 S C.D.M.R Developments Ltd. Statement of Cash Flows For the Year Ended December 31, 2001 Cash flows from operating activities: Net Earnings Changes in non-cash operating working capital: Increase in accounts receivable Decrease in accounts payable and accrued liabilities Increase (Decrease) in cash and cash equivalents Cash and cash equivalents - beginning of year Cash and cash equivalents - end of year 2000 1999 $ 5,863 $ 3,004 83 (83) (26,400) 83 (26,483) 5,946 (23,479) 173,325 196,804 $ 179,271 $ 173,325 Cash and cash equivalents are defmed as cash and term deposits. Supplementary information: Interest received $ 6,180 $ 3,004 101 C.D.M.R. Developments Ltd. Notes to the Financial Statements For the Year Ended December 31, 2001 The Company is incorporated under the Company Act (British Columbia). The Company has the authority to acquire and develop pmperties on behalf of the Corporation of the District of Maple Ridge. These properties maybe acquired form or sold to the Corporation of the District of Maple Ridge 1. Significant Accounfing Policy: Income Taxes The Company is exempt from income taxes as it is wholly owned by the Corporation of the District of Maple Ridge. (Income Tax Act, Section 149(1)(d)). 102