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HomeMy WebLinkAbout2004-06-08 Council Meeting Agenda and ReportsCorporation of the District of Maple Ridge CUNCIL MEETING A GENDA June 8, 2004 7:00 p.m. Council Chamber MEETING DECORUM Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. Note: This Agenda is also posted on the Municipal Web Site at www.mapleridge.org The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the final venue for debate of issues before voting on a bylaw or resolution. 100 CALL TO ORDER 200 OPENING PRA YERS Pastor Les Warriner 300 PRESENTATIONS AT THE REQUEST OF COUNCIL 301 Presentation to Superintendent Fraser MacRae 3-02 Dow-n-town Core P-roj-ect Presentation- -- 400 ADOPTIONAND RECEIPT OF MINUTES 401 Minutes of the Special Council Meeting of May 17, 2004 and the Regular Council Meeting of May 25, 2004 402 Minutes of the Regular Development Agreements Committee Meetings of May 19, 20 and 25, and June 2, 2004 Page 1 Council Meeting Agenda June 8, 2004 Council Chamber Page 2 of 6 500 DELEGATIONS - Nil 600 UNFINISHED BUSINESS 700 CORRESPONDENCE 800 BY-LAWS 801 Maple Ridge Recycling Charges Amending Bylaw No. 6224-2004 To expand the area of curbside collection of recyclables east of 240 Street Final reading 802 RZ/120/03, 23608-23628 Dewdney Trunk Road 802.1 Maple Ridge Official Community Plan Amending Bylaw No. 6218-2004 To designate from Single Family Residential (18 units per net hectare) to Compact Housing (40 units per net hectare) Final reading 802.2 Maple Ridge Zone Amending Bylaw No. 6219-2004 To rezone from RS-3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) and RM- 1 (Townhouse Residential) to facilitate the development of nine new units and retention of two existing dwellings. Final reading COMMITTEE REPORTS AND RECOMMENDATIONS 900 COMMITTEE OF THE WHOLE 901 Minutes -Nil i ne ioiiowing issues were presented at the June 7, 2004 Committee of the Whole meeting with the recommendations being brought to this meeting for Municipal Council consideration and final approval. The Committee of the Whole meeting is open to the public. Council Meeting Agenda June 8, 2004 Council Chamber Page 3 of6 Public Works and Development Services 902 RZ/056/01, 21773 Lougheed Hwy., First Extension Staff report dated May 25, 2004 recommending that application RZ/056/01 to permit construction of a restaurant, motel and commercial lease space be granted a one-year extension. 903 RZ/025/04, 23678 112 Avenue Staff report dated May 31, 2004 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 622 1-2004 and Maple Ridge Zone Amending Bylaw No. 6222-2004 to permit subdivision into approximately 11 single family residential lots be read a first time and forwarded to Public Hearing 904 DP1072/99, 11720 Cottonwood Drive Staff report dated May 21, 2004 recommending that the Municipal Clerk be authorized to sign DP/072/99 in support of a 72-unit townhouse development provided a restrictive covenant identifying geotechnical measures is registered and environmental security is posted. 905 VP/095103, 11821 and 11789 232 Street Staff report dated May 25, 2004 recommending that qualifying property owners be notified that VP/095/03 to vary the width of the building envelope to 10.5 metres on proposed lot 1 will be considered at the June 22, 2004 Council meeting. 906 1" Annual Rick Hansen Wheels in Motion Staff report dated May 17, 2004 recommending that the Fraternal Order of Eagles be authorized to use Municipal Streets on June 13, 2004 for the Annual Rick Hansen Wheels in Motion event. 907 Regulation of Untidy and Unsightly Premises Bylaw Staff report dated May 25, 2004 recommending that Maple Ridge Regulation of Untidy and Unsightly Premises Bylaw No. 623 9-2004 to allow untidy/unsightly Council Meeting Agenda June 8, 2004 Council Chamber Page 4 of 6 premises complaints to be dealt with in a more timely manner be given three readings. 908 Amendment to Municipal Ticket Information Bylaw Staff report dated May 17, 2004 recommending that Maple Ridge Ticket Information System Utilization Amending Bylaw No. 6234-2004 to reduce the ticket amount if payment is received within seven days for certain offences be given three readings. 909 Highway and Traffic Amending Bylaw Staff report dated May 26, 2004 recommending that Maple Ridge Highway and Traffic Amending Bylaw No. 623 5-2004 be given three readings. Financial and Corporate Services (includinR Fire and Police) 931 Statement of Financial Information Staff report dated May 21, 2004 recommending that the Statement of Financial Information be approved. 932 Municipal Objectives Staff report dated May 21, 2004 recommending that the municipal objectives be approved and included in the Annual Report. 933 Disbursements for the month ended April 30, 2004 Staff report dated May 10, 2004 recommending that the disbursements for the month of April 2004 be approved. Council Meeting Agenda June 8, 2004 Council Chamber Page 5 of 6 Comm unity Development and Recreation Service 951 Theatre BC Festival 2006 Staff report dated May 25, 2006 recommending that support be provided to the Theatre BC Festival 2006. 952 Alouette Home Start Society Affordable Housing Project: Partnerships Proposal Staff report dated June 1, 2004 recommending that the request for forgiveness of DCC charges for the Alouette Home Start Society be granted and that the request for tax exemption be granted during the annual property taxation review. 953 Alouette Home Start Society Youth Emergency Shelter Project: Partnership Proposal Staff report dated June 1, 2004 recommending that the request of the Alouette Home Start Society for use of a District owned rental property for the purpose of establishing a youth safe house be granted. Correspondence - Nil Other C'o,n,nittee Issues - Nil 1000 STAFFREPORTS 1098 MAYOR'S REPORT 1099 COUNCILLORS' REPORTS 1100 OTHER MA TTERS DEEMED EXPEDIENT Council Meeting Agenda June 8, 2004 Council Chamber Page 6 of 6 1200 NOTICES OF MOTION 1300 ADJOURNMENT 1400 QUESTIONS FROM THE PUBLIC QUESTION PERIOD The purpose of the Question Period is to provide the public with an opportunity to seek clarification about an item on the agenda, with the exception of Public Hearing by-laws which have not yet reached conclusion. Council will not tolerate any derogatory remarks directed at Council or staff members If a member of the public has a concern related to a Municipal staff member, it should be brought to the attention of the Mayor and/or Chief Administrative Officer in a private meeting. The decision to televise the Question Period is subject to review. Each person will be permitted 2 minutes only to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). The total Question Period is limited to 15 minutes. If a question cannot be answered, it will be responded to at a later date at a subsequent Council Meeting. Other opportunities to address Council may be available through the office of the Municipal Clerk who can be contacted at (604) 463-5221. Checked by - Date: 2co4- CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES May 19, 2004 Mayor's Office PRESENT: Mayor Kathy Morse Chairman J.L. (Jim) Rule; Chief Administrative Officer Member K. Kirk, Recording Secretary 1. WHALLEY, TREVOR AND SIOBIIAN LEGAL: Lot 21, District Lot 280, Group 1, New Westminster District, Plan 75819 LOCATION: 20268 1 16B Avenue OWNER: Trevor & Siobhan Whalley REQUIRED AGREEMENTS: Release of Covenant BT195479 (Temp Residential Use) THAT THE MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO TREVOR AND SIOBHAN WHALLEY. &-4u Z,/ CARRIED (7 Mayor Wathy Morse J.L. (Jin Rule, Chief Administrative Officer Chairman Membf o2 6 20289 11777 20291 LLI 8910 11 04 II U 3635 34 9 10 11 12 13 14 15 16 (19 P 548 P I i9333 ! 2 3795 6 J7 8 [:_ 10 18 STANTON AVE. gg oJjJ 27 24 3 22 P7225 P 7581 47 P: 5 4 1 P 3054 11149 4 11723 45 7 819 5 5 57 58 59 11680 cli 1719 - - / 2 116B AVE. k' /2 / /28 I P 67774 21 PARK 51 52 c 39 lo .9 9 0 17 16 15 14 13 12 a. p 17,774 21 20 7 J 26 25 24 23 22 11665 ____________________ 10 10 9 8 7 6 .i819 - Oil C/) ii - 511677 7 1165 C',, 116611 11653 ; 10 3 11689 1168 2 1 111655 16 15 P7581 11637 2 1 1 A RP 209 P25049 802 11726 203rd ST. I 122 123 20309 20308 189 124 11744 188 11732 '' 125 187 P6569 11722 IL) 1 186 CD o 178 11712 11717 185 11702 179 11715 1 11682 180 11711 22 11872 181 11705 0. 3 182 11660 11693 184 111650 183 LMP3 11633 111634 L 04 75 LMP 620 I 74 76 2 1 P97 - 11627 I 11617 I 36 I I 111618 I P31 rhe Corporation of the District of Maple Ridge makes no guarantee regarding the accuracy or present status of the information shown on - '(- 20269 4j this map. I- District of Pitt Meadows District of N I Langley DALE 1:1905 1 20268 116BAvenue lease of Temp Residential Use Covena GRATIONOr-- ock 75 THE DISTRICT OF Ion MAPLE RIDGE MAPLE RIDGE Incorporated 12, September, 1874 CLERKS DEPARTMENT Fiver DATE: May 20, 2004 FILE: Untitled - BY: KK CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES May 20, 2004 Mayor's Office PRESENT: Mayor Kathy Morse Chairman J.L. (Jim) Rule, Chief Administrative Officer Member SD/089/03 K. Kirk, Recording Secretary LEGAL: Rem. Lot 37, Section 19, Township 15, Plan 65913, NVTD LOCATION: 12255 270 Street OWNERS: Rudy Leonard Di Giovanni, Mario Pasquale Di Giovanni Joyce Di Giovanni REQUIRED AGREEMENT: Covenant - Amenity Habitat Protection SD1024/03 LEGAL: Lots 330 & 331, Section 20, Township 12, Plan 49271, NWD LOCATION: 23113 and 23123 Dewdney Trunk Rd. OWNERS: Fernco Development Ltd., Norco Development Ltd. & Lenco Development Ltd. REQUIRED AGREEMENT: Subdivision Servicing Agreement THAT THE MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO SD/089/03 AND SD/024/03. CARRIED J~/x ay Mj&athy Morse J.L. (Jiin) Rule, Chief Adminis trative Officer Chai(nan Membr 123AVE. LMP 1142 LOT1 LOT2 5 12298 4 12303 i_: 12280 N- 3 12260 Cl) I- Rem 37 12255 0 CD 2 12240 -J 2 12209 12220 m:12l91 -- Rei - 12171 39 12295 P65913 31 12350 32 122 AVE /12206 1 LMP 23992 BCP 4477 12194 A 30 25 12157 I Ix W I 444I445\/ I ,-' \ 415 1414 1413 14121411 1410 1409 I 12125 I 12124 405 372 ii z 416 \ i I I I I I 1 I 12155 0 1 2.3779 408 I 12120 443J Th 12117 26 417 ( PEACH TREE CRT. 12116 __ I 374 442 -0 _#- 1 \ 403 o, F 12151 I (& ' .- )-1 I I I 112110 12097 214 .o . ( 441 418 '/ J I l I 402 I w 1214 E o 419 420 421 422 423 424 425 42 12089 457 12147 439 ''e .,-1--_-1_.___- _______g 66 38 -4 401 112082 0.. 377 438 P 6938 0 12145 37 436 435 434 433 432 431 430 400 117 00 378 23013 4, 429 23511 30 379 384 CHERR DR. ym B 398 2 383 cn 380 385 386 P 6938 390 1392j33 A 12: q Rem. MP 16937 329 Rem LOTA 317 P49271 330 331 P47120 P17941 P49271 P49271 1 2 0) LMP 7 93 1 Rern. A 1 2 3 P 1464 3 Q. Rem. P70632 C/) EP10384 B 3 12 P86778 P 34984 11957 1960 ____.._. 4 11983LU = Q. B 11971 a. 33 4 C') A B 11951 Cl) 1950 ________ LMP 1425 11861 00 189 32 P1098 7 11945 1944 10 9 8 11953 P46838 31 11939 •heCorpora.tion...of the••Dstr-ict-of•MapIeRidge• I makes no guarantee regarding the accuracy or present status of the information shown on this map. District of /\ Pitt Meadows: I. Silver Valley SD/024103 / \ __ ___ •1t' \ DàwflteWfl ________I . CORPORATION OF Haney ad I 0 T HE DISTRICT OF N Districtof Aibion :° MAPLE RIDGE MAP Langley , Thon.hlIl , I Incorporated 12, September, 1874 CLERKS DEPARTMENT SCALE 1:1,905 DATE: May 20, 2004 FILE: Untitled BY. KK R'/Uer CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES May 25, 2004 Mayor's Office PRESENT: Mayor Kathy Morse Chairman J.L. (Jim) Rule, Chief Administrative Officer Member K. Kirk, Recording Secretary 1. SD/027/04 LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS Rem Lot 13, Section 16, Township 12, Plan LMP36163, 11287 Creekside Street Marion Larose Subdivision Plan Release of No Build & Single Family Dwelling Covenants (BL4 17369 & BL4 17379) THAT THE MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AND PLAN AS THEY RELATE TO SD/027/04. CARRIED MayoyXalthy Morse - J.L. (Jin Rule, chief Administrative Officer Chairñian Memb ---T • t~~—J 44 11377 11374 11375 D-1-93 18 '•\ / 36 27 45 11367 11364 11365 11366 19 37 28 46 11354 11355 11356 11357 18 11342 CD Co Cl) 0 17 .R-1 2 61 !251 11237 J 1330 Subject Property — — 11296 L IP 36163 11287 1 LMP 43730 3 4 5 Rem 13 I 11290 2 PARK RS-lb 112 B AVE. 11269 r \Co12 0 I 9j10 PARK LMP 36}163 11261 LMP 36163 19 P41673 11264 RS-3 I- U) (0 I District of Pitt Meadows Rem 4 FAII CORPORATION OF THE DISTRICT OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE MINUTES June 2, 2004 Mayor's Office PRESENT: Mayor Kathy Morse Chairman J.L. (Jim) Rule, Chief Administrative Officer Member K. Kirk, Recording Secretary Lot M, Block 2, Section 3, Township 12, Plan 21679, NWD 24350 104 Avenue 677087 B.C. Ltd. Subdivision Servicing Agreement Covenants - Geotechnical, No Build (2), S-R-O-W (Lot 4), Lot Grading/Foundation (Lots 1-5 & 21) 1. SD/003/03 LEGAL: LOCATION: OWNER: REQUIRED AGREEMENTS THAT THE MAYOR AND CLERK BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO SD/003/03. CARRIED Mayorjyafhy orse J.L. (Jim) 'Rule, Chief Adminis Officer Chairman Member/ / •IJULt, 1310 B PARK 0 0 Rem 5 P10921 P60927 P60927 P31591 1 I 11 I .12 10 P 12923 6 1 P4 P4 ') P4 P1 P4 104 AVE P1 I• 1P4 P1 F 4 RS-3 P1 38 W 250' B L M E 133' B to co P 41519 P8852 P21679 P21679 co P-1 Re 10303 _____ Se l0315 MP35918 ' 10297 PARK — 04 298 GD 10305 10295 _____ 1102991 ,1O291 CJ) IioL 10289 1o2862 10293 I 10285 6 1O287 10283 CN 10279 _______ _______I 7 1_) ___ 10271 02 __2!.2? 10263 '- __ 10265j LMP 54573 VE 102B AVE 1 (N (N i P4j .r (N 1 co P4 P4 q P4 P4 (N (N P4 I P4 (N 0 4124 GD P4 (N 1 31 1136 95 I A 1 r3295 H I C I 122fl2LiME? 91 95 a23)3I113b 13 (N (N P1 P4 P4 cc P4 P4 P4 P1 NJC'1 P4 I P4 P4 P4 P4 P1 P1 P1 P4 CNC'4 04 ___ 02AAVE _______ ______ r\) ________ l 0ioiP4i . ( P4 co (N 1.1 o I p-I N-I 0-IIII (N (N 2O2l222,2 (N , •,J i i I 226 j, I P4.1 IN I I I P1 1 04 1 P4 1 IN 1 IN1 IN 1 P1 (SP4 I .109 IN I I IN 1 ,, IN 153.. ................. 6295 I —4 M CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6224-2004 A By-law to further amend Maple Ridge Recycling Charges By-law No. 4655-1992 as amended WHEREAS it is deemed expedient to further Maple Ridge Recycling Charges By-law No. 4655-1992 as amended; NOW THEREFORE the Municipal Council of the Corporation of the District of Maple Ridge in open meeting assembled, ENACTS AS FOLLOWS: This By-law shall be cited for all purposes as " Maple Ridge Recycling Charges Amending By-law No. 6224-2004". "Maple Ridge Recycling Charges By-law No. 4655-1992" as amended is further amended by a) Repealing Schedule "A" and in its entirety and replacing it with Schedule "A" attached hereto and forming part of this bylaw. READ a first time the day of 2004. READ a second time the day of 2004. READ a third time the day of 2004. ADOPI2ED..the dayof 2004. MAYOR CLERK V ... ... ,o1 RIVER I APLE RIDGE RECYCLING CHARGES AMENDING BY-LAW NO. 6224-2004 'A' SCHEDULE CURBSIDECOLLECTIQN CHARGE AREA File: eng000la.i ci May 27, 2004 112 AVE 001, 102 AVE 100 AVE • / MALCOM KNAPP - RESEARCH FOLDEN EARS FOREST ARK D STRICT OF P1 .1 r MEADOWS cn Y Nq CORPORATION OF THE )OWN DISTRICT OF MAPLE RIDGE MAPLE RIDGE TO: Her Worship Mayor Kathy Morse DATE: May 28, 2004 and Members of Council FILE NO: RZ/120103 FROM: Chief Administrative Officer ATTN: COUNCIL SUBJECT: Final Reading: Official Community Plan Amending Bylaw No. 6218 - 2004 Zone Amending Bylaw No. 6219-2004 23608 - 23628 Dewdney Trunk Rd EXECUTIVE SUMMARY: Bylaws 6218 - 2004 and 6219-2004 have been considered by Council and at Public Hearing and subsequently granted 2 d and 3rd reading. The applicant has requested that final reading be granted. The purpose of the rezoning is to permit the construction of nine new dwelling units and retention of two existing dwellings. RECOMMENDATION: That Maple Ridge Official Community Plan Amending Bylaw No. 6218 - 2004 be reconsidered and adopted; and That Maple Ridge Zone Amending Bylaw No. 62 19-2004 be reconsidered and adopted. DISCUSSION: a) Background Context: Council considered this rezoning application at a Public Hearing held on May 14, 2004. On May 25, 2004 Council granted 2nd and 31c reading to Maple Ridge Official Community Plan Amending Bylaw No. 6218 - 2004 and Maple Ridge Zone Amending Bylaw No. 6219-2004. No conditions were attacted to final adoption of these Bylaws and therefore Council consideration of final adoption is in order. CONCLUSION: As there were no conditions to final adoption it is recommended that final reading be given to the bylaws. The lands will lie within a Development Permit Area upon adoption thereby providing for Council review of the future development. The portion of the lands proposed for subdivision will be subject to a future subdivision application process. 4~~w nvz, oxe - 'a 'e~, - Prepared by: K Mclaren 1NIiilthw Deiiartment Approved :ane PickerS , MCIP flirector fling Approved by: FrAnk Quinn tIM: Public Works & Development Services C\ h--------- Concurrence: J.JL. (Jim) Rule Chief Administrative Officer KM/bjc -2- CORPORATION OF TILE DISTRICT OF MAPLE RIDGE TO: Her Worship Mayor Kathy Morse DATE: April 13, 2004 and Members of Council FILE NO: RZ/120/03 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: First Reading Bylaw Nos. 6218- 2004 and 6219 - 2004 23608 to 23628 Dewdney Trunk Rd. EXECUTIVE SUMMARY: This is an application for an Official Conmiunity plan Amendment to redesignate the subject lands to compact Housing (40 units per net hectare) on Schedule "B" and place the lands into a Development Permit Area. The application also involves rezoning of the properties to R-3 (Special Amenity Residential District) for the area fronting Dewdney Trunk Road and RTvI-1 (Townhouse Residential) for the remainder, which would front onto 236 Street. The Official Community Plan amendment and rezoning would facilitate the development of nine new units and retention of two existing dwellings. RECOMMENDATIONS: That, acknowledging that Maple Ridge Official Community Plan Amending Bylaw 62 18- 2004 has been considered in conjunction with the Capital Expenditure Plan and Waste Management Plan, Maple Ridge Official Community Plan Amending Bylaw 62 18-2004 be read a first time and forwarded to Public Hearing; and That Maple Ridge Zone Amending Bylaw 6219-2004 be read a first time and be forwarded to Public Hearing. a) Background Context: Applicant: Haney Projects Ltd., Phil Cooper Owner: Ruona Asplund, Jana Kunik, Kwan Yee Chow Legal Description: Lot 42, 43 & 44 all of Section 16, Township 12, Plan 20770, NWD OCP: Existing: Single Family Residential (18 Units Per Net Ha) Proposed:____ Compact Housing (40 units per net hectare) Zoning: ; Existing: RS-3 (One Family Rural Residential) Proposed: RM-1 (Townhouse Residential) R-3 (Special Amenity Residential District) Surrounding Uses: Residential Existing Use of Property: Residential Proposed Use of Property: Residential Access: a lane off of 236 Street Servicing: exists Previous Applications: SD/0 1/91, LU/78/03 b) Project Description: The development site consists of three parcels, two of the lots have existing homes which are intended to stay. It is 0.430 hectares in size and is located on the southeast corner of Dewdney Trunk Road and 236 Street. There are two separate zones proposed; R-3 (Special Amenity Residential) for the north portion of the development site and RM-1 (Townhouse Residential) for the south portion. There are no watercourses on the site and therefore staff will be recommending that Council require 5% payment in lieu of parkland dedication at the time of subdivision. The following is a brief description as it relates to each of the proposed zones: R-3 (Special Amenity Residential District): The development proposal shows five lots fronting Dewdney Trunk Road. The two existing homes will remain on two of the lots and therefore only three new dwelling units will be constructed. All of the lots will be restricted to vehicular access from a new lane that will be constructed off 236 Street. Relocation of the two existing driveways will be required. The development plan provides for three on-site parking spaces for each of the dwellings. The proposed most eastern lot will be larger to accommodate the existing home and would have future development potential if the house was removed. It will require a Development Variance Permit for the rear yard set back prior to subdivision due to the location of the new lane in relation to this existing dwelling. . RM-1 (Townhouse Residential): The development proposal is for six detached townhouses on a lot fronting 236 Street. Vehicular access will be provided from the new lane to a common driveway for two of the units and by way of direct access to the lane for three other. One of the units will take vehicular access from 236 Street. A common walkway through the center of the site will provide pedestrian access and link the units to 236 Street. The units contain approximately 173 square metres of floor area and will have ground floor living with bedrooms above. All units have been provided a two-car garage. Three visitor parking spaces have been provided noting that some on-street parking is available on 236th Street. There is no minimum bylaw requirement for visitor parking. The density proposed on this portion of the site is 37 units per net hectare. The applicant intends to subdivide the site into six bare land strata lots. Both the R-3 (Special Amenity Residential District) lots and the RM-1 (Townhouse Residential) lots will be subject to Development Permit XLI for the form and character of the intevresilentia.l u. An Official Community Pian amendment is. requiredtoinclude -the lands into this Development Permit.Area. c) Planning Analysis: Official Community Plan: Schedule "B": An amendment to Schedule "B" of the Official Community Plan from Single Family Residential (18 units per net hectare) to Compact Housing (40 units per net hectare) is required to accommodate the development proposal. This amendment is supported as it responds to the existing densities to the west across 236th Street and to the north across Dewdney Trunk Road.. -2- The proposal also meets the intent to have lots fronting Dewdney Trunk Road with rear lane access to a lane and the lot layout fits the historical lotting pattern without a larger assembly. Higher densities in the area may also assist the timing of redevelopment given the established lotting patterns and the existing improvements, primarily the large industrial building two lots to the east. The detached housing on bare land strata lots on the townhouse site would be consistent with Policy 28 b) as it provides a choice in housing tenure. 28. Policy: Bare Land Strata title development will be considered for all residential densities where: Alternative development forms will provide the flexibility required to protect significant natural amenities. This will typically occur with residential densities at or lower than 15 units per net hectare, accommodated by the RG, RG-2 and RG-3 Zones. The form of development is detached housing within the R1'I-1 (Townhouse Residential) zone, as a means of providing choice in tenure. Schedule "A" & "H": It will be necessary to amend Schedule "A" & "H" of the Official Community Plan to include the site into Development Permit Area XLI. Development Permits: Development Permit XLI: The site will be included into Development Permit XLI as part of the Official Community Plan amendment. This Development Permit Area applies to intensive residential development with densities ranging from 30-60 units per net hectare with fee simple or bare land strata lots and will apply to both of the proposed zones under application. The Development Permit will address design guidelines for the site, including: . Site circulation • Building form and character • Landscaping of private space _.Establishing.the detailed configuration and setbacks for the bare land strata lots. Advisory Design Panel: The Advisory Design Panel will be asked to comment on the Townhouse portion of this site at the development permit stage. Council will be advised at that time of any comments and their resolution. Development Information Meeting: A Development Information Meeting was held on March 24, 2004. Six people were in attendance from the neighbourhood. The main concerns were: • The need for a traffic light at the intersection at Dewdney Trunk Road and 236 Street. -3- The density was of concern to one of the neighbours as it would impact on privacy. In response the applicant provided the unit design showing that no windows would be provided on the second floor, thereby not intruding upon privacy. Citizen/Customer Implications: The closest school is Alexander Robinson Elementary School. The School Board has advised that it is at capacity and that any new elementary aged school children would go to Blue Mountain Elementary School at 248 Street. Interdepartmental Implications: Engineering Department: The Engineering Department has advised that all the services are available on the street to support this rezoning application and that all the other required services for the future lots will be provided through the subdivision process. They have also advised that the traffic light for the corner of Dewdney Trunk Road and 236 Street is included in the Capital Budget for 2006. Parks & Leisure Services Department: The Parks & Leisure Services Department have identified that after the subdivision is completed they will be responsible for maintaining the street trees. In the case of this project it is estimated that there will be an additional 10 trees which is based on one tree per lot; final subdivision design will provide exact numbers. The Manager of Parks & Open Space has advised that the maintenance requirement of $25.00 per new tree will increase their budget requirements by $250.00. Fire Department: The Fire Department has advised that they have no objections to this development given that all the buildings will be sprinkled and the townhouse units will be addressed to 236 Street. I) Intergovernmental Issues: Local Government Act: An amendment to the Official Community Plan requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 882 of the Act. The amendment required for this application, is to Schedule "B" is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. -4- CONCLUSION: This proposal for Official Community Plan Amendments and rezoning is to the development of nine new dwelling units with retention of two existing homes. It is recommended that Council give first reading to Bylaws 6218 - 2004 and 6219 - 2004 and refer those bylaws and this application to Public Hearing. Prepared by: Gay McMillan Approved by: Frank Quinn, P.Eng., PMP GM: Public Works & Development Services Concurrence: J. L. (Jim) Rule Chief Administrative Officer GMJbjc -5- 2 12099 LMS 988 CP6847 LMP 9544 [PARK] SUBJECTPROPERTIES[ - I I S IiI I " 22 21 20 19 1 - LP 2526 P 83835 Rem LANE RemA P 0770 I_ W 11987 11988 Rem 80.7 8 PcI. _____ ____ Rem3 of E 119fl 11978 Aof 7 CY3 ("1 11956 7 B 45 7 - P 83835 11965 vise 11946 cli 6 - CD 46 N- 11953 I— 1195 CD ('4 2 5 11936 ________ - 4 I- 11926 P 20770 11941 1194 48 3 ('4 LMP 7307 11917 Lo 2 6 12- lie I17 1I9AVE. - ____ II9AVE. 11888 I, 11899 11 5 511 10 1 0 - 11899 11898 5 11880 B LD 11897 12 10 9 8 7 8 2 11887 "A" LMP 273 7 11888 Distnctof -- PittMeadows / S4vorVaIie' PLAN 20770 \ .. . LOTS 42, 43 & 44 10 . Downtown I Co R P0 RAT 10 N OF I 00k 0 THE DISTRICT OF N District of IbiOfl . Langley 4 mOflIi'' .a :° . MAPLE RIDGE . Incorporated 12, September, 1874 PLANNING DEPARTMENT SCALE 1:2,000 - DATE: Nov 19, 2003 FILE: RZ/120/03 BY: PC Do uut 256th S T R E E T STREETSCAPE Elo DEWDNEY TRUNK ROAD STREETSCAPE Castle d.e.s.i.gn.s PROPOSED RESIDENTIAL DEVELOPMENT DEWONEY TRUNK ROAD & 23015 STREET MAPLE RIDOE,B.C. 2 2 r EDROO fflU umGwom OPD,ELOW UPPER FLOOR PLAN A659SQJ7 MAIN FLOOR PLAN AL915SQFl SCMI/4l'O SCALE l/4I- Castle PROPOSED RESDES11AL DEVELOPMENT TYPE "A" _____ MM DFDEOOM HAIL UNMISHED - I POWDER RAIL .!_. 10 UNRWED STORAGE ~rm-1 ... SECTION A-A BASEMENT PLAN SCAth t/EVI-0 Castle d .e.s..g.n.s PROPOSED RESIDENTIAl. DEVELOPMENT TYPE DEWENEY TRUNK ROAD & 236TH STREET MAPLE ROSE, R.C. P2 RIGHT ELEVATION Castle d.e.s•i.g.n•s PROPOSED RESIDENTL DEVELOPMENT DEWDNEY TRUNK ROAD & 236TH STREET MAPLE RDSE, B.C. TYPE I?t REAR ELEVATION EX1R FIW40 Q.ar...rnn. cD.va.na GJantEwMSfl* ® ® P.Ss4m.c o ® o o € OAThI*t( ®riNl LEfT ELEVATION xa. FRONT ELEVATION xu l/4I4 LOT 3 ALTERNATE ELEVATIONS ~, ~, -ii ~~& I ------------- m -- ------ = Sell iiii• I! Castle d.e.s.i.g.n.s PROPOSED RESIDENTIAl. DEVELOPMENT DEWONEY TRIJNT ROAD 1 238TH STREET MAPLE RIDGE, D.C. PEU5.2R1 II4•lf 4 0l 4 TYPE "A" 1--- FAMftYM DOLJBLEGAIAGE LT ft ii J L---------------------- ------- ROOM Ir-bJ3-0 MASTER REDROOM ;L DmGROOm LOWER FLOOR PLAN SCA1 l/4I.O omc/srdDY flEDROOM 10 oJi _._::::::im UPPER FLOOR PLAN AJTEkI025SQYE. SCAI2 l/4l.0 L015 S.L. I ANLT 51. TO BUILT MIRRGR REVER5fD TY PLE "B" Castle d.e.s.i.g.n.s ROPOSED RESIDENTIAL DEVELOPMENT DEWONEY TRUNK ROAD & 236Th STREET 19 LEFF ELEVATION SCALD I/4VO' FRONT ELEVATION SCALD I/4i'D Castle de.si•g.n.s PROPOSED RESIDENTIAL DEVELOPMENT DEWONEY TRUNK ROAD & 23815 STREET MAPLE RIDGE, B.C. TWE "B fr -------------- REAR ELEVATION EKTERIOR FINISS (Dwwwwwau , ® ® ® ® 4t4WJl ® @ ® i 60 casw ® ® ® oLfls1ucc II I .Ji ,llhi - POWDER "LDOuBLDGAIAGE WFA SECTION AA TYPE "B" Castle d.e.s.i.g.n.s PROPOSED RESIDENTIAL DEVELOPMENT DEWEREY TRUNK ROAD & 236Th STREET ft r ffiH fl1_ DIN FAMILY ROOM R1I-2' 177- fl'-8I4-3 I / ucsoitiiii LIVING M ------------------------ ------------ ---------- -------------------------------------- ----------------- LOWER FLOOR PLAN SCAIIL I/4I-O 1 .1 L-------------- BROROOM r II'-RAI3'- omcE/STUDY If r VDRY UPPER FLOOR PLAN SCALIL I/4'p,OI I LOT5 S.L. I AM 51. O M I LnIL1 iIOR EVER Castle d.e.s.i.g.n.s PROPOSED RESIDENTIAL DEVELOPMENT C1 TYPE .' 13 _ ___ ----------- FRONT ELEVATION SCAE I/4l.E Castle d.e.s.i.g.n.s -- PROPOSED RESIDENTLAI. DEVELOPMENT DEWONEE TRUNK ROVE) & 236TH STREET MAPLE ROSE. B.C. r3i i,~-- EXTERIOR FINIf I flvIm!fl arL rat ,oaIIsaswe ® !atWt!tIN M1MWTatN42FMC&& ® ,aws1rn •--- -H LEFF ELEVATION I1° r ® ® NraN.r,r) ® 0 vTm4,w 0 - __ TWE "C' ------------------------ --------------------------------------- I / BAThIM HAIl. WIC F2ASUtTt lOVER FOWDER .., DOU?LHCAIAGE L- SECTION A-A SCAi l/4I4 Castle ROPOSED RESIDEN11AI. ORVELOP U EAT DEWONEY TRUNK ROAD &25RTh STRERI MAPLE RIDGE, B.C. TYPE "C" CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6218 - 2004. A By-law to amend the Official Community Plan WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "A", "B" & "H" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This By-law may be cited for all purposes as "Maple Ridge Official Community Plan Amendment By-law No. 6218 - 2004." Schedule "B" is hereby amended for those parcels or tracts of land and premised known and described as: Lot 42, Except: Parcel A (Reference Plan LMP326), Section 16, Township 12, Plan 20770, New Westminster District; and Lot 43, Except: Part dedicated Road on LMP4233, Section 16, Township 12, Plan 20770, New Westminster District; and Lot 44, Except Part dedicated Road on Reference Plan LMP786, Section 16, Township 12, Plan 20770, New Westminster District. and outlined in heavy black line on Map No. 672, a copy of which is attached hereto and forms part of this by-law, is hereby redesignated to Compact Housing (40 units per net hectare). Schedule "A" is hereby amended by adding the following in correct numerical order to Subsection (B) of Development Permit Area XLI in the Appendix: Lot 42, Except: Parcel A (RP LMP326); Lot 43, Except: Part dedicated Road on LMP4233; & Lot 44, Except Part dedicated Road on RP LMP786, all of Sec. 16, Tp .12, Plan 20770, NWD (RZ/120/003) o2..f Maple Ridge Official Community Plan Amending Bylaw No. 6218-2004 Page 2 4. Those parcels or tracts of land and premises known and described as: Lot 42, Except: Parcel A (Reference Plan LMP326), Section 16, Township 12, Plan 20770, New Westminster District; and Lot 43, Except: Part dedicated Road on LMP4233, Section 16, Township 12, Plan 20770, New Westminster District; and Lot 44, Except Part dedicated Road on Reference Plan LMP786, Section 16, Township 12, Plan 20770, New Westminster District. and outlined in heavy black line on Map No. 672, a copy of which is attached hereto and forms part of this bylaw, are hereby designated as Development Permit Area XLI (16) on Schedule "H". 5. Maple Ridge Official Community Plan Designation By-law No. 5434-1996 as amended is hereby amended accordingly. READ A FIRST TIME the day of , A.D. PUBLIC HEARING HELD the day of , A.D. READ A SECOND TIME the day of , A.D. READ A THIRD TIME the day of , A.D. RECONSIDERED AND FINALLY ADOPTED the day of , A.D. MAYOR CLERK I MAPLE RJDCE OFFICIAL COMMUNITY PLAN AMENDING I Bylaw No. 6218-2004 Map No. 671 From: Single Family Residential(18 units per net hectare) To: Compact Housing(40 units per net hectare) MAPLE RIDGE A Incorporated 12 September, 1874 1:2500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6219 - 2004 A By-law to amend Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No. 6219 - 2004." Those parcels or tracts of land and premises known and described as: Lot 42, Except: Parcel A (Reference Plan LMP326), Section 16, Township 12, Plan 20770, New Westminster District; and Lot 43, Except: Part dedicated Road on LMP4233, Section 16, Township 12, Plan 20770, New Westminster District; and Lot 44, Except Part dedicated Road on Reference Plan LMP786, Section 16, Township 12, Plan 20770, New Westminster District. and outlined in heavy black line is hereby rezoned to R-3 (Special Amenity Residential District) and that portion shown hatched is hereby rezoned to RM-1 (Townhouse Residential) as shown on Map No. 1324, a copy of which is attached hereto and forms part of this by-law. Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a firsUime_the day of A.D. 200. PUBLIC HEARING held the day of A.D. 200. READ a second time the day of A.D. 200. READ a third time the day of A.D. 200. RECONSIDERED AND FINALLY ADOPTED, the day of 200. MAYOR CLERK 4 MAPLE RIDGE ZONE AMENDING I Bylaw No. 6219-2004 Map No. 1324 From: RS-3(One Family Rural Residential) To: R-3(Special Amenity Residential District) and RM— 1 (Townhouse Residential) shown hatched A OWN 200*21~~~E MAPLE RIDGE Incorporated 12 September, 1874 :2500 om CORPORATION OF THE DISTRICT MALE RJDE TO: Her Worship Mayor K. Morse DATE: May 25, 2004 and Members of Council FILE NO: RZ/056/01 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Rezoning - First Extension 21773 Lougheed Hwy EXECUTIVE SUMMARY: The applicant for the above noted file has applied for an extension to this rezoning application under Maple Ridge Development Procedures Bylaw No. 5 879-1999. This application is to permit the construction of a restaurant, motel and commercial lease space under the CS-i (Service Commercial) zone. RECOMMENDATION: That a one year extension be granted for rezoning application RZ/056/01 and that the following conditions to be addressed prior to consideration of final reading: Approval from the Ministry of Transportation; Registration of a Rezoning Development Agreement including the deposit of security as outlined in the Agreement; Amendment to Schedule "B" of the Official Community Plan; A geotechnical report which addresses the suitability of the site for the proposed development; dedication as required; Inclusion of the site into Sewer Area "A"; A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. -1- ¶01. An earlier requirement for a development variance permit is proposed to be removed as this process would best run in conjunction with the development permit process. DISCUSSION: a) Background Context: Applicant: Graham Hoffart Mathiasen Architects (Ron Hoffart) Owner: Paliotti's Italian Restaurant (Joe Paliotti) Legal Description: Lot 2, D.L. 247, Plan 12044 OCP: Existing: Service Commercial, Development Permit Area I, Development Permit Area XXXVII Proposed: Service Commercial, Development Permit Area I, Development Permit Area XXXVII Zoning: Existing: Proposed: Surrounding Uses: North: South: East: West: Existing Use of Property: Proposed Use of Property: Access: Servicing: Previous Applications: RS-1 (One Family Urban Residential) CS-i (Service Commercial) Single Family Residential Service commerciallSingle Family Residential Single Family Residential Best Western Motel Vacant Restaurant/Motel Lougheed Highway Full Urban Services RZ/042/90 This application is to permit the construction of a restaurant, motel and commercial lease space under the CS-i (Service Commercial) zone. A requirement of the development process included the site into a Development Permit Area to ensure the form and character of the development at the Building Permit stage. The following dates outline Council's consideration of the application and Bylaws 6089-2002 and 6088-2002: - The land use report (see attached) was considered on April 22, 2003; - First Reading was granted April 22, 2003 - Public Hearing was held May 20, 2003; - Second and Third reading was granted on May 27, 2003. -2- CONCLUSION: The applicant has advised that there may be some minor changes to the building and is working with the architect on those details. All changes will be identified on the Development Permit drawings. It is anticipated that the applicant will have completed the conditions required prior to final reading within the next few months. Prepared vid Stevenson PlaWiln2 TecJtiician .Jane Of 4,114 ~a Approved by: F/ank Quinn M: Public Works & Development Services Concurrence:JIL (Jim) Rule thief Administrative Officer DSfbjc -3- CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6089-2002 A By-law to amend the text and Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law maybe cited as "Maple Ridge Zone Amending By-law No. 6089-2002." That parcel or tract of land and premises known and described as: Lot 2, District Lot 247, Group 1, Plan 12044, New Westminster District and outlined in heavy black line on Map No. 1290 a copy of which is attached hereto and forms part of this by-law, are hereby rezoned to CS-i (Service Commercial) Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 22nd day of April, A.D. 2003. PUBLIC HEARING held the 20th day of May, A.D. 2003. READ a second time the 27th day of May, A.D. 2003. READ a third time the 27th day of May, A.D. 2003. APPROVED by the Minister of Transportation this day of RECONSIDERED AND FINALLY ADOPTED, the 200 day of ,A.D.200 MAYOR CLERK L L_ L J J P 3292 116, 115 1 P 451 1189 11888 114 11 P 3601 9 215 212 F 360 9 221 220 219 218 fr 217 216 11885 11884 211 210 117 '-S N •S N N IS.. . ,'. DOVER RD. '-S '-S 'S. •-S 214 213 'S. 1157 118 'S- HOWISON AVE. 1186 - - - - -7Z 119 00 150 151 i - i- 1185 120 - 8 226 227 228 229 230 231 232 233 234 235 236 237 ____ 149 148 N N 1 P 3 099 U- 1184 121 - 11 19 P 12 1-4 319 00 c.j 2 122 -f-- n- •5. 5_. 1 B '-5 0.719 ha. P 61812 'Si- 'S. •. L1) LU 04 T124 LP 77304 N) 0 123 125 126 Nn N NN LOUGHEED HWY. P 8950 0.769ho N aD Rem'— A B C 275 23- ) t1762 F849 *PP075 *PP066 89 2 3 7 177 8 P 6664 P 6664 276 188 17750 '— 187 N) 1173 8 N) ° aD 9 N) 0.405ha 0.405ha 0.405ha LU 277 LU aD 1174 Ui N) 278 11729 Go 186- 11726 _. 10 117 •-. I 7 I 8 P j316 *PIO67 71772 6 11762 5 Fr) 11754 4 11748 3 '- 11738 22 1l7D '-S MAP-L-E---RIDGE ZONE AMENDING Bylaw No. 6089-2002 Map No. 1288 From: RS-1(One Family Urban Residential) To: CS-1(Service Commercial) AMAPLE RIDGE Incorporated 12 September, 1874 1:2500 3,6O-y /1 f" CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: Her Worship Mayor Kathy Morse DATE: May 31, 2004 and Members of Council FILE NO: RZ1025/04 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: First Reading - Bylaw Nos. 6221 - 2004 and 6222 - 2004 23678 112 Avenue EXECUTIVE SUMMARY: This application proposes to rezone the property located at 23678 112 Avenue from RS-3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) to permit the future subdivision of the site into approximately 11 single family residential lots. The minimum size of an R-3 (Special Amenity Residential District) lot is 213 m2. As a condition of rezoning, it will be necessary to include the property into Development Permit Area XLI. Development Permit Area XLI addresses the form and character of intensive residential developments (residential developments on lands designated for densities greater than 30 units per net hectare). RECOMMENDATIONS: That, acknowledging that Maple Ridge Official Community Plan Amending Bylaw No. 6221 - 2004 has been considered in conjunction with the Capital Expenditure Plan and Waste Management Plan, Maple Ridge Official Community Plan Amending Bylaw No. 6221 - 2004 be read a first time and forwarded to Public Hearing; and That Maple Ridge Zone Amending Bylaw No. 6222 - 2004 be read a first time and be forwarded to Public Hearing. DISCUSSION: a) Background Context: Applicant: Damax Consultants Ltd. Owner: Multi Creek Investments Ltd. LgiDfition: Lr17PlantLMP338t1 OCP: Existing: Compact Housing (40 upnh) Proposed: Compact Housing (40 upnh), Development Permit Area XLI Zoning: Existing: RS-3 (One Family Rural Residential) Proposed: R-3 (Special Amenity Residential District) Surrounding Uses: North: Rural Residential (RS-3) South: Single Family Residential (CD-1-93) East: Rural Residential (RS-3) West: Rural Residential (RS-3) and Intensive Residential (R-3) 703 Existing Use of Property: Vacant Proposed Use of Property: Residential Access: Creekside Street Servicing: Full urban Project Description: The subject property was recently purchased from the District by the owners of the land to the west in order to complete the subdivision pattern established for this neighborhood. The road and lane shown parallel to Kanaka Way will be extended through to Creekside Street providing access to five lots. Six lots will front onto Creekside Street. The subdivision will be governed by the regulations prescribed by the R-3 (Special Amenity Residential District) zone and the objectives and guidelines of Development Permit Area XLI. Planning Analysis: Official Community Plan: The property is currently designated Compact Housing (40 units per net hectare). The proposed R-3 (Special Amenity Residential District) zone complies with the existing designation. Development Permits: Development Permit Area XX The property is within Development Permit Area XX. Development Permit Area XX was created based on an environmental report prepared by Gartner Lee and Associates in 1991 for the Cottonwood area. The purpose of the Development Permit Area is to addresses protection of the natural environment and concerns relating to soil conditions and topographic constraints. The objectives of Development Permit Area XX are: • To encourage siting of development and construction techniques that will not disrupt watercourses and respect the limitations imposed by difficult soil conditions and steep slopes. • To retain natural vegetation where possible or on significant slopes, ravines and adjacent to soils and watercourses. • To encourage the siting of utility services that will not negatively impact on the natural environment. soil conditions and topographic constraints. The report concludes that the existing slope along the subject site has an acceptable factor of safety against deep-seated instability for both static and seismic cases. Due to the cutting to meet foundation grades the report identifies the need for further investigation and test holes on the northern portion of the site to address shallow seated slope failure in this area. This further investigation would result in recommendations for remedial works/stabilization. The more detailed analysis will be required as a condition of subdivision approval and could result in changes to the subdivision layout and potential for 11 lots. To ensure that the recommendations contained in the geotechnical report are complied with, a restrictive covenant will also be a requirement of subdivision approval. -2- Development Permit Area XLI Development Permit Area XLI was established to address intensive residential development for lands designated for densities ranging from 30 to 60 upnh with fee simple or bare land strata lots. The area being considered for rezoning is designated Compact Housing at 40 units per net hectare. Accordingly, it is recommended that the site be included in Development Permit Area XLI to address the following development objectives: To ensure that "Intensive Residential" development relates to an overall neighbourhood structure that contributes to objectives for achieving "complete community" status. To ensure that the design of new residential development contributes to neighbourhood connectivity and strategies for transportation choice. To ensure that new residential development reinforces existing neighbourhood patterns with respect to community or neighbourhood commercial centres. To ensure that new residential development contributes to neighbourhood character and identity through the design of its buildings, landscape, and intervening spaces. To encourage design that accommodates a high level of community/neighbourhood interaction as a means of achieving greater participation in neighbourhood evolution. The associated densities are managed through design to promote neighborliness. Prior to any work commencing on the property, Council must approve a development permit addressing the objectives of DPA XX and DPA XLI. Interdepartmental Implications: En2ineering Department: The Engineering Department has confirmed that all of the necessary urban services are available to service the property. Some additional works will be required on Creekside Street and on the 112th Avenue road right of way at the subdivision stage. Parks & Leisure Services Department: The Parks & Leisure Services Department have identified that after the subdivision is completed they will be responsible for maintaining the street trees. In the case of this project it is estimated that there - - ...............- -w4Il-be•an-addit4onal- exact numbers. The Manager of Parks & Open Space has advised that the maintenance requirement of $25.00 per new tree will increase their budget requirements by $275.00. Intergovernmental Issues: Local Government Act: An amendment to the Official Community Plan requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 882 of the Act. The amendment required for this application is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to -3- the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial PlanlCapital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. CONCLUSION: The development proposal is in substantial compliance with the Official Community Plan land use designation. It is recommended that RZ/025/04 be forwarded to Public Hearing and that Council grants first reading to Maple Ridge Official Community Plan Amending Bylaw No. 6221-2004 and Maple Ridge Zone Amending Bylaw No. 6222-2004. Prepared by: David Stevenson lanning Technician i Arove g(%MCIP Approved by: Jl*ank Quinn, P.Eng., PMP /GM: Public orks & Development Services q- ~ Concurrence: J. Li (Jim) Rule Ch?ef Administrative Officer DS/bjc -4- District of H ( 23678 112Avenue / V jE7T 10 CORPORATION OF /& y THE DTRICT OF District of ' &Ibio I I DC E I"J Langley T1,1 Incorporated 12, September, 1874 PLANNING DEPARTMENT hill SCALE 1:1,500 [DATE:Apr15 2004 FILE: RZ/025104 BY: DS rnT -1 b RM-1 RM-1 R-3 I-Co Subject Property 112 AVE. — — — — — — — - RS-3 000 / p-I - r 1 PS / / -,'---'------'- -,----,---- damax consultants ltd. 3862 w. 14th avenue, Vancouver v6r 2w9 tel. 224-6827 fax.222-9240 L U L L L CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6221 - 2004. .A By-law to amend the Official Community Plan WHEREAS Section 882 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "A" & "H" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This By-law may be cited for all purposes as "Maple Ridge Official Community Plan Amendment By-law No. 6221 - 2004." Schedule "A" is hereby amended by adding the following in correct numerical order to Subsection (B) of Development Permit Area XLI in the Appendix: Lot I, DL 404 & 408, Gp. 1, Plan LMP3381 1, NWD (RZ/025/04) That parcel or tract of land and premises known and described as: Lot 1, District Lot 404 and 408, Group 1, Plan LMP L1v1P33811, New Westminster District and outlined in heavy black line on Map No. 673, a copy of which is attached hereto and forms part of this by-law, is hereby designated as Development Permit Area XLI (17) on Schedule "H". Maple Ridge Official Community Plan Designation By-law No. 5434-1996 as amended is hereby amended accordingly. READ A FIRST TIME the day of , A.D. 200. PUBLIC HEARING HELD the day of , A.D. 200. READ A SECOND TIME the day of , A.D. 200. READ A THIRD TIME the day of , A.D. 200. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200. MAYOR CLERK L . /;5/ I LMP $163 I uj4" J LMP 36163' 112J7 s (N 19 LO P 41673 1.214 ho 0 /1254 II II Rem C (I) Rem 4 (N IIr (0 P24650 ii ° II - ii 1.533 ho RP 1387 II /1224 LMP 26964 PortS.E.1/4 112 AVE. Sec.16 Tp. 12 ___________________________________________ 7 LMP 3381 10 LU 0.521 ho P 11216 1.267 ho LU A 3.397 ho 12 J LMP 47845 - _?1 E 4289 REM. PcI. 'A" EP 3890 LM P 19290 L1_ I<ANAKA WAY LMP 9135 345 6d7g1 00 00 PARK 28'°°' 1" 29 c26j Q MAPLE RIDGE OFFICIAL COMMUNITY PLAN AMENDING Bylaw No. 6221-2004 Map No. 673 PURPOSE: TO DESICNATE AS DEVELOPMENT PERMIT AREA XLI(17) mob, ~~; A MAPLE RIDGE Incorporated 12 September, 1674 1:2500 CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6222 - 2004 A By-law to amend Map "A" forming part of Zoning By-law No. 3510 - 1985 as amended. WHEREAS, it is deemed expedient to amend Maple Ridge Zoning By-law No. 3510 - 1985 as amended; NOW THEREFORE, the Municipal Council of the Corporation of the District of Maple Ridge, in open meeting assembled, ENACTS AS FOLLOWS: This by-law may be cited as "Maple Ridge Zone Amending By-law No. 6222 - 2004." That parcel or tract of land and premises known and described as: Lot 1, District Lot 404 and 408, Group 1, Plan LMP LMP3381 1, New Westminster District and outlined in heavy black line on Map No. 1325 a copy of which is attached hereto and forms part of this by-law, is hereby rezoned to R-3 (Special Amenity Residential District). Maple Ridge Zoning By-law No. 3510 - 1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of , A.D. 200. PUBLIC HEARING held the day of , A.D. 200. READ a second time the day of , A.D. 200. READ a third time the day of , A.D. 200. RECONSIDERED AND FINALLY ADOPTED, the day of , A.D. 200. MAYOR CLERK gQ -/ 4 fl251 LMP I $1631 LMP63' 112J 'IN (N 19 P41673 1.214 ho 0 11254 II RemG Rem 4 (N (0 P24650 ho 1.533 ii II ii RP 1387 00 11224 LMP 26964 Part S.E. 1/4 112 AVE. Sec.16 Tp. 12 LMP 3381 10 0.521 ho P 11216 L.J 1.267 ho A 0 Ui 0 3.397 ho 12 LMP 47845 - _289 REM. PcI. A" EP 3890 646 KANAKA WAY LMP 9135 c3r\4 78 5 CO 13 52 2 ( 20,1 PARK 28 4..) ., , __0 . Q .,\ MAPLERJDGE ZONE AMENDING Bylaw No. 6222-2004 Map No. 1325 From: RS-3(One Family Rural Residential) To: R -3(Special Amenity Residential District) A MAPLE RIDGE Incorporated 12 September, 1874 1:2500 em Lommwl*~*;~_m CORPORATION OF THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE TO: Her Worship Mayor Kathy Morse DATE: May 21, 2004 and Members of Council FILE NO: DP/072/99 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: Development Permit 11720 Cottonwood Drive EXECUTIVE SUMMARY: A Development Permit application has been received in support of a 72 unit townhouse development. The property is subject to two Development Permits: Development Permit XXI - This Development Permit will address the form and character of the development proposal. The guidelines and objectives of that Development Permit Area will be presented; and Development Permit XXX - This Development Permit will establish the limit of clearing, monitoring schedule and an erosionlsiltation control plan and establish the amount of environmental security to be deposited with the District, prior to any on-site works being undertaken. Council must approve the Development Permits prior to any Building Permit being issued and, in the case of Development Permit XXX prior to any on-site works being undertaken within 50 meters of the watercourse. RECOMMENDATION: That the Municipal Clerk be authorized to sign and seal DP/072/99 respecting property located at 11720 Cottonwood Drive once the following conditons have been met: A restrictive covenant, that identifies geotechnical measures for all buildings and establishes an amenity area for habitat protection, be registered at the Land Title Office; and Environmental Security, as required has been posted. DISCUSSION: a) Background Context: Applicant: W. S. Bissky Architect & Urban Design Inc. Owner: Teknocan Development Corp. Legal Description: Lot 1, Section 16 Township 12, Plan BCP 8026 . . 'Fo y OCP: Conservation, Compact Housing (40 Units Per Ha) Zoning: RM- 1 (Townhouse Residential) Surrounding Uses North: Residential South: Residential East: Ravine/Cottonwood Creek West: Residential Existing Use of Property: Vacant Proposed Use of Property: Residential Access: Cottonwood Drive Previous Applications: RZ/072/99 Project Description: The site is located in the 11700 Block of Cottonwood Drive. It is 2.724 hectares in size and steps gently down from west to the east towards Cottonwood Creek. Geotechnical and environmental setbacks have determined the outline for the developable area of the site and as a condition of this Development Permit these areas will be defined as well as building measures to be taken, in a restrictive covenant that will be registered at the Land Title Office. This report contains more detail for building design and will replace the one that was registered at the Land Title Office as a condition of zoning the site. The proposal shows a 72 unit, two and two and half story townhouse development. There are three access'pOints shown from Cottonwood Drive, which provide for good circulation. The units on Cottonwood Drive will have direct pedestrian access to the street. The site is within Development Permit XXI which will address the form and character of the development and Development Permit XXX which will address the environmental issues for development. Planning Analysis: Development Permit XXI: The Development Permit Area was established to address the form and character of multi-family residential development. Objectives: • To facilitate orderly development of the areas and to encourage coordination in the siting, form and character and volume of multi-family development. • To create development which provides a high degree of pedestrian accessibility. • To properly site buildings to address site characteristics and adjoining uses. • To minimize visual disruption to the neighbourhood and ensure proper integration. • To provide appropriate amenities to enhance the character of development and strengthen the sense of neighbourhood. • To retain natural vegetation wherever possible to enhance the existing character of the area.. IWM Guidelines: Residential buildings must front onto public roads. Fronting will be interpreted to mean: Direct pedestrian access to individual units from the public street/sidewalk must be provided; • This has been done. Unit entries must be oriented to the street; • This has been done. C. Minimal or no provision for private outdoor space will be made against the public street; • This has been done. Fencing delineating public from semi private space must be more a symbolic barrier rather than an actual barrier. As such it should be limited to 1.0 m in height and must provide gates to each of the individual unit entries; • A wrought iron fence and gate will be provided for the units fronting onto Cottonwood Drive. Setbacks from the public road right of way may be reduced to 3 m. Where the public road is classified as an arterial, consideration should be given to increasing the distance to 4 m; • The setback on Cottonwood Drive is 4 meters. Where setbacks from the public road right of way are reduced, front entries to the units should be elevated between 1.0 & 1.5 metres above the sidewalk grade. • In the case of this development the front entries have been elevated with steps to the front door. 2. Residential units must be wide enough to allow the creation of attractive entrances and fenestration between garages on internal roads. A clear bias must be evident in favour of pedestrian use. This will be achieved by: recessing garage doors behind the balance of the facade of the residential unit; providing interior living space which overlooks the Street; separating pedestrian entries to units from vehicular entries (driveways); delineating yard space fronting on internal streets from the street through the use of landscape hedges or small fences; creating definition between the internal semi public road and private driveways through the use of different surfacing materials. • The Plan provides for the above. 3. The internal road system must form an efficient circulation system and provide for cross access to neighbouring development where required. • There are three accesses into the site from Cottonwood Drive with very efficient internal circuiation ...-. . 4. Attention must be paid to general architectural style and scale to ensure design which is appropriate for the neighbourhood and setting. • The Advisory Design Panel have commented on the architectural style and support the development. Design and siting of buildings should take advantage of natural features and views and must provide a proper relationship between private, semi-private and public space. • The design and siting of the buildings has taken advantage of the ravine area which backs along the eastern boundary of this site. -3- Provision of play and recreation areas should be sensitive to the needs of the anticipated resident population and the proximity of existing public facilities. The location of these spaces must avoid conflicts with private and semi private space, provide focus to the development and be accessible to all. • The development shows two separate play areas, one smaller area for a Tot Lot and a larger play area to accommodate a BigToy and two benches, this area is adjacent to the ravine/park and away from the buildings. Landscape planting should enhance streetscapes both within and outside the development. Landscaping will provide definition for pedestrian corridors, delineate private and semi private space from public space and provide adequate screening between private outdoor space. The scale and location of planting material must be consistent with the scale and massing of the building units and seek to compliment it. A Landscape Plan has been prepared by a Landscape architect and has been reviewed by the Advisory Design Panel. Natural vegetation must be retained where possible. Measures to protect all vegetation to be retained must be in place prior to commencement of construction. • All the area within 15 meters from the Park boundary will be left in its natural state. Buildings will be sited to reflect orientation to adjacent uses, site limitations imposed by natural features; accessibility to pedestrians. Siting to internal property lines may be reduced to 3 metres where private outdoor space is not impacted and proper maintenance access can be achieved. The design has provided the above. Setbacks have been reduced on side yards to 3 meters where private outdoor space is not impacted and to 6 meters for units that back onto the watercourse protection areas. d) Advisory Design Panel: This project was at the Advisory Design Panel Meeting of May 6, 2004. The following resolution is from that meeting: The Advisory Design Panel congratulated the applicants on an excellent proj ect and expressed overall support with the following suggestions. Look at the blank walls near play area and a couple of other locations with a view to having them more articulated; and Examine the larger play area so that it fits the project and encourages use and not loitering. Perhaps the applicant could work with the Planning Department on the final completion of this play area taking into account the residents' wishes. The project architect will take these suggestions into consideration with the final building design and the landscape architect will review the Panel's concerns and discuss them with the Planning Department's Landscape Technician. Development Permit XXX: The site has a watercourse identified on Schedule 'E' of the Official Community Plan and is included into Development Permit Area XXX that was established for the preservation and protection of the natural environment. A Development Permit is required under Development Permit Area XXX for all alterations of land, subdivision activity or building permits as applies to residential commercial, institutional and industrial development within 50 metres of a watercourse. Security must be posted in accordance with Council Policy for Performance Security for Environmental Protection to ensure that the Development Permit Area Guidelines are met. Staff has reviewed the Guidelines for development established for Development Permit Area XXX and feel that the applicant has satisfied these as follows: Watercourse Protection Area Establishment Watercourse protection areas are to be established in accordance with their habitat value and the potential impacts proposed by adjacent development. The District of Maple Ridge, the Department of Fisheries and Oceans and the Ministry of Water, Air and Land Protection must endorse the proposed watercourse protection boundaries. The watercourse protection areas are to be dedicated where possible into public ownership for conservation purposes. The boundaries of the watercourse protection areas are to be physically located on the ground by a B.C. Land Surveyor prior to site disturbance. Temporary barrier fencing is to be installed adjacent to watercourse protection areas prior to any construction activity and shall be replaced with permanent post and rail fence upon development completion. All lots must provide the required minimum lot dimensions as set out in the Zoning Bylaw exclusive of the watercourse protection boundaries. The setbacks from Cottonwood Creek have already been established and dedication of parkiand has occurred as part of the rezoning application for this site. An additional area will be placed into a restrictive covenant area for habitat protection as a condition of this development permit application. Erosion Control All work is to be undertaken and completed in such a manner as to prevent the release of sediment to any ravine, watercourse or storm sewer. An erosion and sediment control plan that involves implementation prior to land clearing and site preparation and the careful timing of construction is to be provided. Silt fence should be erected to prevent the movement of silt into the watercourse protection area prior to any disturbance to the soil on the site. -5- Cutting and filling adjacent to watercourse protection areas is to be kept to a minimum incorporating appropriate structural fill material and blending graded areas with natural slope, as supported by the Hillside Policies of the Official Community Plan. . A Plan has been provided for the entire site that: - Includes a siltation control pond; - Temporary siltation frnce along the habitat protection boundary; - Provides for the grading and direction of overland drainage to that siltation control pond; and • Shows the limit of clearing. Vegetation Management Natural vegetation is to be retained wherever possible to ensure minimal disruption to the environment and to protect against slope failure. Land clearing adjacent to the watercourse protection areas is to be restricted to a phased construction schedule. Habitat restoration landscaping of all bare or sparse riparian areas within the watercourse protection area may be required. Vegetation species shall be native of the area and be selected for erosion control and fish and wildlife habitat values. A significant amount of vegetation will be protected within the watercourse protection area. Stormwater Management Stormwater outflows to the stream or leave area shall have water quality and erosion control features so as to minimize their impacts on fish habitat and in compliance with the District's stormwater management plans. The applicant has proposed a storm water management plan that addresses the District's storm water management requirements. Monitoring The implementation of required environmental mitigative measures as designed and their maintenance is to be monitored by a qualified environmental monitor. Einironmental monitoring will be a key element of the development of this site. Lett's Envirowise will be the environmental monitors for the project and will ensure performance meets with the standards established by the Watercourse Protection Bylaw. Monitoring will occur daily during construction in heavy rainfall events, with periodic/weekly monitoring at all other times to ensure compliance with the permit. A record of all monitoring data shall be made available to the District upon request. 9.2 Performance Security: 13. As required under the District's Performance Security for Environmental Protection Policy, an environmental performance security will be collected prior to the issuance of the permit to ensure compliance with terms and conditions described above. A security totaling $60,000.00 will be required for the development site Creek. This is calculated on the net land area within the 50 meters from the habitat protection boundary, which is 11,200 m2 X $1,500.00. d) Citizen/Customer Implications: Until Council has authorized a development permit the applicant will be unable to begin site preparation or obtain a Building Permit. f) Financial Implications: There will be 21 trees added to the municipal street tree inventory on completion of this project. The costs associated with maintaining these trees will need to be included in a subsequent operating budget. A refundable security totaling $60,000.00 will be required for Environmental Security. Prior to issuance of a Building Permit it will be necessary for the owner to deposit security which equals 2.5% of the construction value of the project. CONCLUSION: The applicant has met the objectives and guidelines for both of the development permit areas. It is recommended that DP/072/99 be approved and that the Municipal Clerk be authorized to sign the development permit once the requirements outlined in this report have been met Prepared Approved by: / Frank Quinn, P.Eng., PMP I GNL. Public Works & Development Services Concurrence: J. Administrative Officer GM/bjc -7- _1 ,,2 ,3 P J0671(73 72 71 70's 2 16 75 118 AVE. 01 I 111795 )C/1796 k J I 10 12 ? ,., f 5 6 7 18 19 11789 Iø 14 15 16 17 18 613 P702 J i__________ C" I I 17 5454 4 j 2 lJ J 21 20 19 /., 18 / I IZ(,_/P' / ____ 117 23321 ______ ______ PARK BAVE 16 233 10 11 OR 11751 i 15 7/ I 12 / 13 14 /11740 I BCP327 Jiri 1 (/'ç3 19 11737 111738 20 / 25 11735 18 11731 I 21 /BCP 8026 14 111730 11718 1711725 BCP 327 PARK 22 23 11708 15 16 11719 722 11719 11720 35 32 31 BCP 8026 /34 • 4, "I 62 "?'° 29 41 s61 36 27 37 6017 26 J38 11673 25 39 ", 11661 24 11655 40 22 EP 16618 21, 11600 A '-I 1920 _961 341 116 AVE - / P6682 0 f,// Rem A District of Pitt Meadows 1esi I (I LMP 2879 PARK LMP 7 18 LMP 110996 PARK N SCALE 1:224,60 j -y SUBJECT PROPERTY . 11720 COTTONWOOD DR. aqe CORPORATION OF ock THE DISTRICT OF Langley \\)I MAPLE RIDGE MAPLE RIDGE \. i ! Incorporated 12, September, 1874 PLANNING DEPARTMENT - - - a DATE: Apr21, 2004 FILE: Untitled - BY:TM ii 1J i- LDU IL FINN, ix . : bog Of gk ILL iLJ - Ito - C : - C C ?HASE /;' PHASE2r.. / PHASE 3 .rkin I I - pOpy line/pk dedicenon .otbnnk c4eo.nt line PHASE 1 •./' / /frl' ) E. - C 0 a) (1) PHASE 3 PHASE 1 ro i I North lion on 0 10 20 30 40 SlIm A 3 - ,nO659.on - m97iOA-1Mey14,O4, I - em CORPORATION OF THE DISTRICT OF MAPLE RIDGE MAPLE RIDGE TO: Her Worship Mayor Kathy Morse DATE: May 25, 2004 and Members of Council FILE NO: VP/095103 FROM: Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: Variance Permit 11821 and 11789 232 Street EXECUTIVE SUMMARY: The Planning Department is processing a subdivision application for properties located at 11789 and 11821 232w' Street. As a consequence of the requirement for a statutory right of way onproposed Lot 1, the building envelope becomes narrower. Accordingly, the developer of the subdivision is requesting some flexibility in the dimension requirements for the building envelope. This subdivision is governed by the requirements of the RS-lb (One Family Urban (medium density) Residential) zone. The Zoning Bylaw requires a minimum building envelope of 12.0 meters x 12.0 meters in the RS-lb zone. The variance requested is to vary the width of the building envelope on proposed lot 1 to 10.5 meters noting that the lot will provide for a building envelope depth of over 40 metres. RECOMMENDATION: That the Municipal Clerk be authorized to notify qualifying property owners that approval of VP/095/03 respecting property located at 11821 and 11789 232 Street will be considered by Council at the June 22, 2004 meeting. DISCUSSION: a) Background Context Applicant: Owner: Legal Description: OCP: Surrounding Uses North: South: East: West: Existing Use of Property: Proposed Use of Property: Access: Previous Applications: Requested Variance: 6784565 BC Ltd. Mr. Ranjit Gill Lot 36, Plan 24972 and Lot 1, Plan 3532 both of Section 17, Township 12, NWD Single Family Residential (18 upnh) RS-lb (One Family Urban (medium density) Residential) Residential Residential (acreage) Residential (acreage) Residential Residential (acreage) Residential 118th Avenue SD/095/03 Building envelope 10.5 meters X 40 meters BE 90300, Project Description: Properties located at 11789 and 11821 232's" Street are zoned RS-lb (One Family Urban (medium density) Residential) and are the subject of a subdivision application. Proposed Lot 1 complies with the minimum width requirement of 15 meters, however a statutory right of way is required for drainage. The right of way will be 3 meters wide and will be located along the west lot line of proposed Lot 1. Buildings and structures are not permitted to be constructed within rights of way. Accordingly the width of the building envelope for this lot would be reduced tolO.5 meters by the presence of the right of way. Section 406(1 )(a)(ii) of the Zoning Bylaw states that no lot shall be created having a building area with dimensions of less than 12.0 meters x 12.0 meters in the RS-lb zone. Since a confirmation of the right of way and the required setback has effectively reduced the width of the building envelope on Lot 1 to 10.5 metres, a variance is required. Planning Analysis: The minimum building area prescribed by the RS-lb (One Family Urban (medium density) Residential) zone is 12.0 meters x 12.0 meters or 144.0 m2. The building area width is reduced by 1.5 meters, but the subject lot is very deep resulting in a building area depth of over 40.0 metres or an area of 434.0 m 2. The 10.5 meter width will accomodate a garage at the front of the house. Alternatives: Proposed Lot 6 is 22.48 meters wide. Howeve, there is an existing home that the developer wants to retain. If the house was removed or relocated the lot lines could be shifted to the east by 1.5 meters resulting in a building area that would comply with the minimum dimension requirements. CONCLUSIONS: It is recommended that Council give favorable consideration to VP/095/03 and authorize the Clerk to notif' qualif'ing property owners. Prepared by: Technician Jane Pi4;keriiIg4CP, MCIP - VIii A' 'i' Jy (Lt-1--\ Approved by: /Frank Quinn1.Eng., PMP 4-7 GM: Pu Works & Development Services Concurrence: JIL. (Jii) Rule -2- F / © COPYRIGHTED BY FENNING LAND SURVEYING LTD., 2003 All rights reserved. No person may copy, reproduce, transmit or alter this document in whole or in part without the consent of the signatory. 5.00 I 15.00 I 15.00 I 15.00 I 16.00 I 2248 3 4 5 6 CD 2 CD Lfl C) 668 m2 ri 580 m 2 1.d 562 m 2 . 756 rn2 801 in2 757 m2 (C r, - (T) ni F- Lc) - 15.19 —a=8.41! - 11.07 w rr Cn to \ ROAD 0 - 15.09 ------------------------------------gB.°- ------------ (118TH AVENUE) --' ' 11.15 V —' c Cu --____-. Cu -' ,--• . I .-..-..-. '- . . '-1 a. Cu 100.00 —'\ •Cfl\ 558 2 7 r ..—.-----'Te a. 18.00 CU 639 m2 CU C) rn 10 9 rn 797m 2 557m2 " 37. 27.26 PROPOSED SUBDIVISION OF LOT 1 PLAN 3532 EXCEPT: 1) .5,198'; 2) PART ON PL LMP10779; AND LOT 36 PLAN 24972 EXCEPT.: PART ON PL. LMP10779 - ALL OF SECTION 17 TOWNSHIP 12 NEW WESTMINSTER DISTRICT ISSUED TO Mr. Don Spincior THIS PLAN IS PROTECTED BY COPYRIGHT © 2003. NOT OUR FILE: Spindor 3 SCALE: 1 : 750 metric TO BE USED TO ESTABLISH PROPERTY LINES. ISSUED FOR MUNICIPAL PURPOSES ONLY AND IS FOR THE CIVIC: 118th and 232nd Street, Maple Ridge EXCLUSIVE USE OF OUR CLIENT. WE CANNOT ASSUME Dated this 22nd day of July . 2003. RESPONSIBILITY FOR UNAUTHORIZED USE. DIMENSIONS ACCORDING TO LAND TITLE RECORDS PLANS 3532 and 24972 The signatory accepts no responsibility or liability B.C.L.S.. C.L.S. for any damages that may be suffered by a third party ________ ions -t-ai- - his document is not valid unless signeand sealed. based on. this document. FENNING LAND SURVEYING LTD. - BRITISH COLUMBIA AND CANADA LANDS SURVEYORS 22371 - St. Anne Avenue, Maple Ridge, B.C. V2X 2E7 463-2509 k ooH 10. 1 I I - I OOrn II I 1 .~Orn I I I I I I I I I Ii I I II L; I c Building Area 09 C)D :- Ii II I II I I I ii I II I II I II I I II I II I II II SPI 0 ___- - - - -- NOTES: - PRELIMINARY LAYOUT ONLY, SUBJECT TO APPROVAL. - AREAS AND DIMENSIONS ARE SUBJECT TO DETAILED SURVEY AND CALCULATION, AND MAY VARY. - NOT TO BE USED FOR LEGAL TRANSACTIONS. It McElhanney Scale: 1:500 McElhanney Consulting Services Ltd. Date: May 2004 131 60-88TH_AVENUE PHONE(604)596-0391 SURREYB.C. FAX (604) 596-8853 Job No.: 2111-02065 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: Her Worship Mayor Kathy Morse DATE: May 17, 2004 and Members of Council FILE NO: E01-035-001.5 FROM: Chief Administrative Officer ATTN: C of W SUBJECT: 1st Annual Rick Hansen Wheels in Motion EXECUTIVE SUMMARY: A request has been received from the Fraternal Order of Eagles (the organizer) to use Municipal Streets for the 0 Annual Rick Hansen Wheels in Motion event on Sunday June 13, 2004, between 9:30 AM and 3:00 PM. A copy of the request is attached. Authorization from Council is required in accordance with the "Maple Ridge Highway and Traffic By- law 3 136-1982" to allow the event to occur in Maple Ridge. RECOMMENDATION: THAT the Fraternal Order of Eagles organizer be authorized to use Municipal Streets for their 1st Annual Rick Hansen Wheels in Motion event on June 13, 2004, between 9:30 AM and 3:00 PM, provided the conditions outlined in Schedule 'A' attached to the staff report dated May 17, 2004 are met. DISCUSSION: (a) Background Context: From time to time, the Municipality is requested to allow the use of Municipal Streets for organized events. Unless there are some unusual safety implications, approval is usually given on condition that the Municipality be indemnified against any liability for injury or damage resulting from the event. The conditions of approval of the event are attached as "Schedule A". The organizer has stated that there will be no closures of roads, but will have volunteers stationed at road crossings to manage participants and vehicle movements. A map of the route is attached. There-w-il•i-be4hree-venues•• for the-Wheels-in-Motion:-25--kilomet-res ; 5- kflometres-and-a-10~ - - kilometre course. All events start at Hammond Stadium 2.5 Kilometre and 5 Kilometre Course: • Participants will proceed west on Westfield Avenue; • Turn north on 207 Street to 118 Avenue; • Turn west on 118 Avenue towards 203 Street; • Turn south on 203 Street towards Maple Crescent; • Turn east onto Westfield Avenue; • Finish at Hammond Stadium and Community Centre. • The 5 kilometre course will repeat this circuit twice. 90G 10 Kilometre Course: • Participants will proceed west on Westfield Avenue; • Turn north on 207 to 118 Avenue; • Turn west on 118 Avenue towards 203 Street; • Turn south on 203 Street towards Maple Crescent; • Participants will continue east towards 207 Street; • Participants will repeat this circuit twice and finish at Hammond Stadium and Community Centre. A map of the route is attached. Strategic Plan: Administrating Maple Ridge street events allows the District to manage road infrastructure and associated risks but yet allows events that promote community development, commemorate and celebrate community accomplishments and highlight Maple Ridge's natural and built features. Citizen/Customer Implications/Communications: Permission to use streets may cause some minor delays and inconveniences to other road users. However, traffic control will be provided by the Fraternal Order of Eagles volunteers. 'Event organizers will be giving notice of the event and notify surrounding businesses of the event. Governmental Implications: The road use permit establishes that the event organizer must obtain the approval of RCMP for traffic control and must notify the Fire Department and BC Ambulance Services as well as coordinate with Coast Mountain Bus Company (transit service). Business Plan Implications: The Business Plan recognizes that the District processes requests for use of municipal streets as part of its services. The financial impact of the specific road use is limited to staff processing effort. Policy Implications: Permission to use municipal streets is grantable under the District's policy practices. Alternatives: The District could refuse to permit the event to occur at this location. In this event, the organizer may have to cancel the event. CONCLUSIONS: From time to time, the District is requested to allow the use of streets for various events and activities. The Fraternal Order of Eagles (the organizers) have requested permission to hold the 1St Annual Rick Hansen Wheels in Motion event on District streets for 2004. Submitted by: Andrw Wood, M.Eng., P.Eng. Muñiiipal Engineer Approved by: )'rank Quinn, MBA, P.Eng., PMP ,GM: Public Works & Development Services Concurrence:/ J. L. (Jim) Rule / Chief Administrative Officer MIJmi Schedule 'A' To Council Memorandum Dated May 17, 2004 1" Annual Rick Hansen Wheels in Motion Condition of Approval Approval for the event is given on condition that the organizers: provide all necessary traffic controls, parking and emergency access acceptable to the R.C.M.P., and the Corporation of the District of Maple Ridge (the Corporation); notify local Fire Department, and Ambulance Services of the event; make arrangements with Coast Mountain Bus Company (formally BC Transit) for any required rerouting of buses; advertise the event and give notice of the event in a local newspaper and notify all surrounding businesses of the event (a minimum of one week prior to the event date); hold and save harmless the Corporation from and against all claims, and damages arising out of or in any way connected with the event; obtain and maintain during the term of this event a comprehensive general liability insurance policy providing cover4ge of not less than $5,000,000.00, naming the Corporation as an additional named insured. A copy of such policy shall be delivered to the Municipal Clerk prior to the event; obtain the required permission from other agencies to use their facilities; refurbish all municipal infrastructure to an equal or better condition than that which existed prior to the event, all within 24 hours of the completed event, to the satisfaction of the Corporation; obtain any necessary noise relaxation permit from Licenses, Permits & By-Laws Department; must maintain access for emergency services to the closure area at all times. The Corporation of District of Maple Ridge reserves the right to withdraw this permission to use Municipal Streets should the organizers fail to comply with the above requirements. Chief Administrative Officer iIL Dy; ouna LLirT, lVIy- U Ij'f rdy i/D II Rick Hansen Wheels in Motion Event 112 Sunday June 13, 2004. CONTACT: Corporal Brian Huntington, NCO Ridge Meadows Municipal Traffic; 604-467-7628 TRAFFIC CONTROL PLANS The Route: *** The RIIW1M Event will be using the INSIDE/WEST lane of 207 Street, the INSIDE/SOUTH lane of 118 Avenue, the INSiDE/EAST lane of 203 Street, the INSiDE/North lane of Maple Crescent. *** We will have a (1) Traffic Control Person at each intersection ( Scout Venturers, Maple Ridge Eagle Volunteers). - OFF 207 Street - 113 Avenue - Lorne Avenue - 114 Avenue - Westfield Avenue - River Road - Thorne Avenue 118 Avenue - OFF 118 Avenue - Walnut Crescent - OFF 203 Street - Thome Avenue - 116Avenue • J-1-5-Avenue - OFF Maple Cr. - Westfield Avenue - 205 Street - Lome Avenue -113 Avenue - Battle Avenue - Waresley Street - E)artford Street sent By: SUHE COPY; 604 467 9912; May-17-04 4:33PM; Page 4/8 2/2 The Traffic Control Volunteers Will be wearing Red Vests. ** The INSIDE lanes of the whole route will be Divided off from Traffic by cones and barricades. There will be Traffic control Volunteers between the Intersections to assure that no individual(s) stray onto the Streets. We do not expect to see any interference with traffic; any inconveniences will be between 9:00AM. & 3:00PM., or earlier. Wrap up of the Event will be between 2:00 & 3:00PM. *** We have also requested RCMP Bike Patrol / Presence at the Event through Ms. Maureen Jones - RCMP Detachment. Facility The Hammond Community Centre has been booked for this Event through Ms. Tracy Miyashita I Recreation Coordinator - West Area/Pitt Meadows Family Recreation Centre. INSURANCE Liability Insurance has been arranged through the Rick Hansen Man in Motion Foundation. Copies of the Insurance were given to Ms.. Darlene Slevin - District of Maple Ridge on or about Mar. 25/04. Randall Didiuk - Co-Chairperson 604-645-5989 VoiceMail/Pager 604-463-3934 didiuksprint.ca '.."-fl"- '.'.,, I , 'J.$ •+L lylay - I, -U'+ ;.rivu rye z:i MAY / 2004. RHWIM RICK HANSEN WHEELS IN MOTION EVENT COMMUNITY SPONSOR - FRATERNAJ.. ORDER of EAGLES DATE: EVENT SITE: REGISTRATION START: ROUTE START: SPECIAL EVENTS: WRAP-UP: Sunday, June 13, 2004. Hammond Community Centre 20601 Westfield Avenue, Maple Ridge, B.C. V2XIL7 9:30AM. 11:00AM. NOON 2:00 - 3:00 PM. ROUTES: -2KM -5KM - 10KM. BROCI-IIJRES - Please Call POSTERS - Please Call REGISTRATiON I PLEDGE FORMS - Please Call Randall Didiuk - Co-Chairperson - Maple Ridge 604-463-3934 .6O4-645.5989VoiceMai.1iPager . Cory Winters - Co-Chairperson - Pitt Meadows 604-465-3905 sent sy: SUHE UOPY; 604 467 9912; May-17-04 4:33PM; . Page 6/8 - Corporation of the District of Maple Rklge 1195 Un'y PIe, Maple Ridge. D.C. V2X 6A9 Te1ephon: (604) 43.5221 ?w 604) 467-7329 E-mail; enqu!esnap1ridgeorg www.mip)ridge.org Sn eificwordin for LIability Insurance Requirement Liability Iñsurance.nanthig the Corporation of the District of Maple Ridge asan additional name insured MUST have the following Statement written in the policy. "Naming the : Corporation as an additional insured and provkIiñg that the said. policy shall not be cancelle4 lcEed or materially altered: without 30 days notice iflwritlng to the Corporatlon" Policies without or altered statements will not be accepted Engrneering Depathnent. 1997 August 22) \s C q • \ (c oC% PA.dsa Wiw 14-4 - VP&%L3IS twt leli ~,,i C -P CA: CA: -t 0) (Q CD 9c7OOX CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: Her Worship Mayor Kathy Morse DATE: May 25, 2004 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: COW SUBJECT: Maple Ridge Regulation of Untidy and Unsightly Premises Bylaw No. 6239 - 2004. EXECUTIVE SUMMARY: The Community Charter under Section 8. 3 (h) allows municipalities to regulate, by bylaw, unsightly properties within the boundaries of the municipality. The current Untidy and Unsightly Premises Bylaw was enacted in 1970 and staff are recommending that the bylaw be repealed and replaced with Bylaw No. 6239 - 2004. The new bylaw introduces a number of definitions for ease of clarity and understanding. The objective of the bylaw is to ensure that occupiers of property within the District of Maple Ridge remove any unsightly accumulations of filth, rubbish or discarded materials from the property within a reasonable amount of time. The bylaw also requires occupiers of property to acquire and maintain in good order a sufficient number of "containers" in which to store all rubbish generated on the property. For commercial properties utilising "special containers", the bylaw requires all such containers be locked when not in use and introduces a fine of $100.00 for non-compliance. Under Bylaw No. 6239 - 2004, a Bylaw Enforcement Officer may, by notice in writing sent by express mail or posted on the property, "Order" the occupier of the property, at his or her own expense and within fourteen days of the mailing or posting of the "Order", to remove any accumulation of filth, discarded materials, or rubbish described in the "Order" from the property. The "Order" may also require the occupier of the property to clear any brushwood, noxious weeds or other growths described in the "Order" from the property. Should the property remain unsightly and the occupier of the property has been given an opportunity to be heard by Council in respect to the "Order", the District may enter on the property and carry out the works described in the "Order" at the expense of the registered owner of the property. Should the occupier of the property wish to contest the "Order" that person must give 5 day's notice to the Municipal Clerk that he or she will appear before Council to contest the "Order". Upon hearing the occupier, staff and any other affected persons, Council may affirm, vary or revoke the "Order" RECOMMENDATION(S): That Maple Ridge Regulation of Untidy and Unsightly Premises Bylaw No. 6239 - 2004 be given first, second and third readings. q07 DISCUSSION: Background Context: Bylaw Enforcement staff currently respond to complaints concerning untidy and unsightly premises. Upon receipt of a complaint, a Bylaw Enforcement Officer will visit the premise and assess the property for any accumulation of filth, rubbish or discarded materials. A request to remove any accumulations is forwarded to the occupier of the property with a deadline to respond to the request. Should the property remain unsightly, staff may issue the occupier of the property a fine in order to gain compliance. If the property continues to remain unsightly, staff will seek a Council resolution seeking authorization to clean the property at the owner's expense. The new bylaw before Council will enable staff to issue an "Order" to the occupier of a property to clean the property within 14 days of receipt of the "Order". Should the property remain unsightly and no formal request to appear before Council to contest the "Order" has been received by the Municipal Clerk, then staff may have the property cleaned at the expense of the owner. Desired Outcome(s): To ensure that unsightly and untidy properties within the District of Maple Ridge are cleaned in a timely manner. Citizen/Customer Implications & Communications: The new bylaw will allow staff the opportunity to deal with untidy/unsightly premises complaints in a more timely manner. Currently, when a property owner does not comply with a request to remove an accumulation of discarded materials, staff forward a report to Council seeking authorization to have the property cleaned at the owner's expense. The new bylaw requires the property owner to arrange for a meeting with Council to challenge any order issued by staff. This change in process should reduce the amount of time staff spends negotiating with the property owner to have the lot cleaned. It should also be noted that if staff feel the property owner is making an effort to have the property cleaned they may extend the 14 day time period the owner has to clean up the property. Business Plan/Financial Implications: All costs associated to the clean up of the property are the responsibility of the owner and should the District of Maple Ridge enter on the property to complete the clean up all costs will be billed to the owner. Should these monies remain outstanding after December 3 1st of that year they will be added to the property taxes. e) Alternatives: Council may choose to continue applying the existing Regulation of Untidy and Unsightly Premises Bylaw. CONCLUSIONS: Under the Community Charter, municipalities may regulate unsightly properties within their jurisdiction. The bylaw before Council introduces a number of definitions for ease of clarity and understanding and provides staff with the tools to enforce the bylaw in a more timely manner. In this regard, staff are recommending that Council adopt Maple Ridge Regulation of Untidy and Unsightly Premises Bylaw No. 6239-2004. rA Prepared by: BYock McDonald Director, Business Licenses, Permits and Bylaws Approved by: Ilank Quinn, P.Eng., PMP GM: Public Works & Development Services Concurrence: J.Y.(Jim) Rule 1hief Administrative Officer :bm THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE BYLAW NO. 6239 - 2004 A bylaw to regulate Untidy and Unsightly Premises in the District of Maple Ridge The Council of the District of Maple Ridge, in open meeting assembled, enacts as follows: Name of Bylaw - This bylaw may be cited as "Maple Ridge Regulation of Untidy and Unsightly Premises Bylaw No. 6239 - 2004." Definitions - In this Bylaw, unless the context otherwise requires, the following words and phrases shall have the meaning hereinafter designated to them: "Bylaw Enforcement Officer" means a person appointed by the Council as a bylaw enforcement officer, building inspector, or a peace officer; "Council" means the Council of the District; "Discarded Materials" means derelict, discarded, or unused materials whether or not used for commercial purposes or as part of a trade or calling, including but not limited to paper products, crockery, glass, metal, plastics, plastic containers, wire, ropes, lumber, machinery, tires, inoperable vehicles, vehicle parts, appliances, and any other scrap or salvage; "District" means the Corporation of the District of Maple Ridge; "Noxious Weeds" includes weeds designated as such under the Weed Control Regulation pursuant to the Weed Control Act (British Columbia); (1) "Occupier" means a person occupying a property within the District and includes the registered owner of the Property where the owner is the person occupying or if the Property is unoccupied, but does not include a person who is a boarder, roomer or lodger; "Order" means an order issued pursuant to section 7 of this Bylaw; "Owner" includes the registered owner in fee simple of a Property and those persons defined as "owner" in the Community Charter (British Columbia); "Property" means a parcel of land in the District upon which any building or group of buildings is located and includes strata lots and separately occupied or leased premises or dwelling units within a building; "Special Container" means a specially designed garbage receptacle fitted with equipment that enables it to be dumped mechanically by a garbage truck; and (k) "Standard Container" means a metal or plastic container or plastic bag weighing no more than 75lbs when full and not exceeding 3.5 cubic feet in volume. 2 3. Prohibition - No Occupier of Property shall allow property they own or occupy to become or remain untidy or unsightly. 4. Unsightly Real Property - Every Occupier of Property must remove, or cause to be removed, from the Property any unsightly accumulations of filth, rubbish, or Discarded Materials. 5. Adequate Containers - Every Occupier shall acquire and maintain in good order and repair a sufficient number of Standard Containers or Special Containers in which to store all rubbish generated on the Property. No Occupier may permit rubbish to overflow the Standard Containers or Special Containers on the Property. All Standard Containers and Special Containers must be kept lidded or closed and at all times secured against disturbance by animals. If a Special Container is used, the Occupier must ensure that the lid on the Special Container is locked at all times. Every Occupier shall keep the area on the Property used for the storage of Standard Containers and Special Containers clean, sanitary and free from ponding water and loose rubbish. 6. Overgrowth - No Occupier of Property may allow the Property to become overgrown with any brushwood or Noxious Weeds, or grasses in excess of 30 centimetres in height. 7. Removal Orders - A Bylaw Enforcement Officer may, by notice in writing sent by express mail or posted on the Property, order the Occupier of Property, at his or her expense and within fourteen days of the mailing or posting of the Order, to: remove any accumulation of filth, Discarded Materials, or rubbish described in the Order from the Property; clear any brushwood, Noxious Weeds, or other growths described in the Order from the Property; or, take any other measures described in the Order to remedy unsightliness on the Property. Upon any failure by the Occupier of the Property to comply with an Order under this section, and after the Occupier of the Property has been given an opportunity to be heard by the Council in respect of such failure, the District may, by its own forces or those of a contractor, enter on the Property and carry out the work described in the Order at the expense of the Occupier and, whether the Order was directed at the Owner or the Occupier of the Property, recover the costs in the same manner and with the same remedies as ordinary taxes on land and improvements under the Community Charter. Should the Occupier wish to contest the Order, that person must give 5 day's notice to the District's Clerk that he or she will appear before the Council to contest the Order. Upon hearing the Occupier, staff and any other affected persons, the Council may affirm, vary or revoke the Order. Offence and Penalty - Every person who offends against any of the provisions of this Bylaw, or who suffers or permits any act or thing to be done in contravention or refrains from doing anything required to be done by any of the provisions of this Bylaw, or who does any act or thing which violates any of the provisions of this Bylaw shall be liable on summary convection to a penalty not exceeding the maximum penalty specified in the Offence Act (British Columbia) from time to time. Each day that a violation continues to exist is a separate offence against this Bylaw. Inspection - The Bylaw Enforcement Officer may enter on any Property at any reasonable time to ascertain whether the requirements of this bylaw, or any Order issued pursuant to this bylaw, are being observed. Severability - If any section or phrase of this Bylaw is for any reason held to be invalid by a decision of any court of competent jurisdiction, the decision shall not affect the validity of the remaining portions of this Bylaw. Repeal of Existing Bylaw - Bylaw No. 952-1970 is hereby repealed. READ A FIRST TIME this day of , 2004. READ A SECOND TIME this day of , 2004. READ A THIRD TIME this day of , 2004. ADOPTED this day of 5 2004. Mayor Clerk 3/cc-cl CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: Her Worship Mayor Kathy Morse DATE: May 17, 2004 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: COW SUBJECT: Amendments to Municipal Ticket Information Bylaw EXECUTIVE SUMMARY: The Community Charter allows municipality's to enforce municipal bylaws through Municipal Ticket Information. A number of the Corporation of the District of Maple Ridge bylaws are currently enforced by means of a municipal ticket. Recently the legislation governing municipal ticket information was amended to allow the District the opportunity to reduce the ticket amount if payment is received in seven days from the date of the offence. Bylaw Enforcement staff have reviewed the District's Highway and Traffic Bylaw and are recommending that for certain offences the ticket amount be reduced if payment is received within seven days. This is similar to the District's current policy of reduced fine amounts for overtime parking when utilising the District's local parking tickets. As well the amending bylaw before Council also introduces a Municipal Ticket Information under the Untidy and Unsightly Bylaw for inadequate garbage containers. The Bylaw stipulates that commercial containers must be kept locked and staff are of the opinion that if commercial operators follow the bylaw a reduction in the amount of litter and garbage strewn around commercial premises will follow. RECOMMENDATION(S): That Maple Ridge Ticket Information System Utilization Amending Bylaw No. 6234 - 2004 be read a first and second time and that the rules of order be waived and Maple Ridge Ticket Information Utilization Amending Bylaw No. 6234 - 2004 be read a third time. DISCUSSION: —a)--Backgrou-nd-Context: The Corporation of the District of Maple Ridge has been enforcing municipal bylaws by means of Municipal Ticket Information since 1990. Once a ticket is issued the offending party has 14 days to dispute the ticket at Provincial Court. If the ticket is not disputed the offending party is deemed convicted and is responsible for payment of the ticket to the District of Maple Ridge.Should the ticket remain outstanding for an extended period of time, the District may petition the court for a payment hearing where an agreement for payment is worked out between the parties and the Court. Desired Outcome(s): The enforcement of bylaws by a Municipal Ticket Information is one tool which Bylaw Enforcement staff utilize in order to gain compliance with municipal bylaws. Citizen/Customer Implications & Communications: The reduction of the costs of a Municipal Ticket Information for payment within seven days is being recommended for certain Highway and Traffic Bylaw offences. The reduction in the ticket amount is an advantage to our customers and may also encourage more people to pay their fines in a timely manner. A notice explaining the reduction for early payment will accompany the ticket. CONCLUSIONS: Recent changes to the Community Charter have provided the opportunity for local governments to offer reduced fine amounts for certain types of bylaw infractions. Staff are of the opinion that reduced fine amounts will result in more individuals paying their tickets and reduce the amount of time staff spend on collections of outstanding tickets. Prepared by: Brock McDonald Director, Business Licenses, Permits and Bylaws a 4, 1 Approved by/ GM: Frank Quinn, P.Eng., PMP Public Works & Development Services Concurrence: J.L./(Jim) Rule Ch(ef Administrative Officer :bm MAPLE RIDGE 2 Spttht 974 THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6234-2004 A By-law to further amend Maple Ridge Ticket Information System Utilization By-law No. 4432 - 1990 and amendments thereto. WHEREAS it is deemed expedient to further amend Maple Ridge Ticket Information System Utilization By-law No. 4432 - 1990 as amended. NOW THEREFORE the Municipal Council of the Corporation of the District of Maple Ridge in open meeting assembled, ENACTS AS FOLLOWS: This By-law shall be cited for all purposes as "Maple Ridge Ticket Information System Utilization Amending By-law No. 6234 - 2004". WHEREAS, Section 264 of the Community Charter empowers the Corporation to, by by-law, designate those by-laws for which Municipal Ticket Information may be used as means of by-law enforcement. "Maple Ridge Ticket Information System Utilization By-law No. 4432 - 1990" as amended is further amended by as follows: (a) All references to the Local Government Act are hereby referred to the relevant section(s) of the Community Charter as follows: Where Section 272 (1) (a) is stated, it is now replaced with Section 264 (1) of the Community Charter. Where Section 272 (1) (b) is referenced, it is now replaced with Section 264 (1) of the Community Charter. Where Section 272 (1) (c) is stated, it is now replaced with Section 264 (1) of the Community Charter. Where Section 272 (5) of the Local Government Act is referenced, it is now replaced by Section 265 (1) of the Community Charter. Where Section 274 (1) of the Local Government Act is referenced, it is now replaced with Section 267 of the Community Charter. (b) By amending Schedule 1 by changing or deleting the following titles: From Director of Community and Business Relations to Director Business Licences, Permits and Bylaws; Deleting Deputy Director of Community & Business Relations From Director of Inspection Services to Manager Inspection Services (c) Deleting Schedule 5 in its entirety and replacing it with the following: Highway & Traffic By-law No. 3136-1982 Section Fine PayWithin 7 Calendar Days Upon Receipt of Municipal Ticket Information Material on highway(s) 7 (a) $50.00 $50.00 Fail to remove snow from sidewalk 9.1 $50.00 $50.00 Fail to remove debris from sidewalk 9.1 $50.00 $50.00 Drive on horse trail 9.2 $100.00 $100.00 Park within Sm of hydrant 19 (1) (d) $75.00 $50.00 Park contrary to prohibition 19 (1) (v) $50.00 $20.00 Overtimeparking 19(1)(w) $50.00 $20.00 Park contrary to restriction 19 (1) (x) $50.00 $20.00 Large vehicle parking prohibition 19 (1) (aa) $50.00 $20.00 Stopped on sidewalk 19 (1) (a) $50.00 $20.00 Stopped within 3m of driveway 19 (1) (b) $50.00 $20.00 Stopped within 6m of crosswalk 19 (1) (e) $75.00 $50.00 Selling on Highway 19 (1) (i), (i), (ii), (iii), (iv) $100.00 $100.00 Double parked 19 (1) (k) $50.00 $20.00 Stopped in bus zone 19 (1) (n) $50.00 $20.00 Obstructing alley 19 (1) (p) $50.00 $20.00 Obstructing driveway to alley 19 (1) (ci) $50.00 $20.00 Stopped with left wheels to curb 19 (1) (r) $50.00 $20.00 Stopped over 30cm from curb 19 (1) (s) $50.00 $20.00 Stopped outside marked area 19 (1) (t) $50.00 $20.00 Parked over 48 hours 19 (1) (y) $50.00 $20.00 Parked in loading zone 21(a) $50.00 $20.00 Park in disabled zone 20 (2) $75.00 $50.00 Unattached trailer 26 $50.00 $50.00 Occupying trailer as living quarters 27 $75.00 $75.00 Skateboard on highway 7 (b) $50.00 $20.00 Obstruct vehicles on highway 7 (e) $75.00 $50.00 Damage to boulevard plantings and objects 12 (1) $250.00 $250.00 6234-2004 Place any fuel, lumber, merchandise, chattel or ware of any nature, which is in transit to or from the adjoining property, on any highway Deposit, throw, or leave any earth, refuse, debris or any other thing on a highway Obstruction Without proof of proper and valid number plates Without proof of proper and valid insurance Without proof of proper and valid insurance. 12 (a) $50.00 $50.00 12 (b) $50.00 $50.00 19(1)(j) $75.00 $50.00 20 (4) (1) $50.00 $50.00 20 (4) (m) $50.00 $50.00 22 (1) (d) $50.00 $50.00 (d) Replace Schedule 20 with the following: 1 2 Regulation of Untidy and Unsightly Premises Bylaw No. 6239 - 2004 Section Untidy/Unsightly Premises 3 Inadequate Containers 5 (a) (b) (c) (d) 3 Fine $100.00 $100.00 READ a first time the day of 2004. READ a second time the day of 2004. READ a third time the day of 2004. RECONSIDERED AND ADOPTED the day of 2004. MAYOR CLERK qOO o/ '~ CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: Her Worship Mayor Kathy Morse DATE: May 26, 2004 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: COW SUBJECT: Maple Ridge Highway and Traffic Amending Bylaw No. 6235 - 2004 EXECUTIVE SUMMARY: Periodically, amendments to the Highway and Traffic Bylaw are required to reflect changes in provincial legislation or costs charged by the District in relation to towing and storage of vehicles from municipal highways. The amended bylaw before Council deletes the section of the bylaw which deals with excessive speeds since the municipality no longer has the ability to issue municipal speeding tickets, adds a section to ensure valid license plates and insurance are displayed on any vehicles parked on municipal property and updates the fees charged for the towing and storing of vehicles from municipal property. RECOMMENDATION(S): That Maple Ridge Highway and Traffic Amending Bylaw No. 6235 - 2004 be read a first and second time and that the rules of order be waived and Maple Ridge Highway and Traffic Amending Bylaw No. 6235 - 2004 be read a third time. DISCUSSION: Background Context: The Corporation of the District of Maple Ridge regulates traffic and the use of highways within the municipality. Bylaw Enforcement Officers and members of the R.C.M.P. enforce the regulations contained within the bylaw. Desired Outcome(s): The safe use of highways within the District of Maple Ridge. CONCLUSIONS: Staff are recommending that Council support the ameidments to the Highway and Traffic Bylaw. Prepared by: Iock McDonald Director Busess Licenses, Permits and Bylaws (V--" . Approved by: ,4 2 rank Quinn, P.Eng., PMP GM: Public Works & Development Services Concurrence: L. (Jim) Rule 1thief Administrative Officer 4. 10? Q-3_41~ MAPLE RIDGE Ineopora1cd 12 SeptemI,. 1874 THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6235 - 2004 A By-law to further amend Maple Ridge Highway and Traffic By-law No. 3136 - 1982 as amended. WHEREAS it is deemed expedient to further amend Maple Ridge Highway and Traffic By-law No. 3136-1982. NOW THEREFORE the Municipal Council of the Corporation of the District of Maple Ridge in open meeting assembled, ENACT AS FOLLOWS: This By-law shall be cited for all purposes as 'Maple Ridge Highway and Traffic Amending By-law No. 6235 - 2004". Maple Ridge Highway and Traffic By-law No. 3136 - 1982 as amended is further amended by: Deleting Speeding Tickets Section 18.3 in its entirety. Adding Section 20 (4) 1 and m: (4) No person shall park a vehicle: (1) on any municipal property or highway without proper or valid insurance displayed; (m) on any municipal property or highway without proper or valid number plates displayed. Re-lettering Section 22 (1)(d) to read Section 22 (1)(e) and inserting the following as Section 22 (1 )(d) without proof of valid insurance (d) Deleting Section 22 (3) in its entirety and replacing it with the following: The -following --fees, costs- -and- expenses. shall-be- paid by -t-he- owner..of the vehicle- removed, detained or impounded: Distance and Amounts Size and Weight Categories upto6.Okm 6.1 to 16.0km Add per km 16.1 km and beyond, Add per km up to 32.0km drop fee Autos, Vans, Medium Heavy P/Ups, Motorcycles Trucks & Trailers $61.70 $72.00 $120.05 $2.32 $2.68 $3.40 $1.96 $2.47 $2.88 $61.70 $72.00 $120.05 v) Storage of vehicle in contractor's $8.76 $8.76 $17.52 Compound rate per calendar day, or any part thereof. (e) Deleting Section 34 in its entirety and re-numbering Section 35 as Section 34. READ A FIRST TIME the day of 5 2004. READ A SECOND TIME the day of , 2004. READ A THIRD TIME the day of , 2004. RECONSIDERED AND ADOPTED the day of , 2004. MAYOR CLERK 0/ S-O/ CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: Her Worship Mayor Kathy Morse DATE: May 21, 2004 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: Statement of Financial Information EXECUTIVE SUMMARY: The District of Maple Ridge must file a Statement of Financial Information with the Province of British Columbia prior to June 30th each year. This report must be approved by Council and the Director of Finance. The Statement is attached to this report for your review and approval. RECOMMENTATION(S): That the Statement of Financial Information be approved as required by the Financial Information Act. DISCUSSION: a) Background Context: In addition to the annual reports required by the Community Charter, the District of Maple Ridge is required under the Financial Information Act to publish an annual Statement of Financial Information (SOFI). This report must be approved by Council and the statutory Financial Officer, (Director of Finance), and filed with the Province of British Columbia prior to June 30, 2004. The SOFI is attached for your review and approval. The package contains: A completed checklist A Statement of Assets & Liabilities An Operational Statement A Schedule of Debt A Schedule of Remuneration and E xpenses* A Statement of Severance Agreements A Schedule of Disbursements to supplies of goods or s ervices** Notes to the Financial Statements A Statement of Change in Financial Position t0)A MffgrRprr 11) A Statement of Approval of the financial information submitted. * The Schedule of Remuneration and Expenses reports separately all employees who received annual remuneration and expense compensation in excess of $75,000. The expenses included are not only those that benefited the employee, but those that provided benefit to the District of Maple Ridge. These expenses are not taxable benefits as defined by the Income Tax Act and do not impose additional tax consequences on the employees. A separate section in this Schedule provides the individual remuneration, benefits and expenses paid for Mayor and Council. This information is also required under section 168(1) of the Community Charter. That Act requires that a report regarding Council Remuneration must be prepared at least once a year. q3j **The statement of Schedule of Disbursements reports all disbursements to vendors in excess of an annual cumulative total of $25,000. The total includes all disbursements, including remittances and investments, and is therefore in excess of financial statement expenditures. Citizen/Customer Implications: The SOP! provides additional information to the citizens of Maple Ridge and the general public, contributing to Council's commitment to open government. Business Plan/Financial Implications: The amounts shown on the various schedules were addressed in the 2003-2007 Adopted Financial Plan or considered on an individual basis where necessary. Policy Implications: None. The transactions reflected in the SOFI were contemplated in the 2003-2007 Adopted Financial Plan, or considered individually, in accordance with Council's policies. CONCLUSIONS: The District of Maple Ridge must file a Statement of Financial Information, approved by Council and the Director of Finance, with the Province of British Columbia prior to June 30th• That Statement is attached for your review and approval. Prepared by: Catherine Nolan Accountant III Approved by: Sorba CGA Djector of Finance Approved by: PahI Gill BBA, CGA GM Corpor1I & Financial Services Concurrence: J.L. (Jth1) Rule ChiellAdministrative Officer CN/cn Financial In formation Act Financial Information Regulation (FIR), Schedule 1 Statement of Financial Information (SOFI) Index to FIR Schedule 1 and the Checklist Page 1: Corporation Information Ministry Information General: Section One 1 (1)(a) Statement of assets and liabilities 1 (1)(b) Operational statement 1(1 )(c) Schedule of debts 1(1 )(d) Schedule of guarantee and indemnity agreements 1(1 )(e) Schedule of employee remuneration and expenses 1(1 )(f) Schedule of suppliers of goods and services 1(2) [Explanatory information for reference] 1(3) Statements prepared on a consolidated basis or for each fund 1(4) & (5) Notes to the statements and schedules in section 1(1) Page 2: Statement of Assets & Liabilities: Section Two 2 Balance sheet Changes in equity and surplus or deficit Operational Statement: Section Three 3(1) Statement of Income / Statement of Revenue and Expenditures Statement of Changes in Financial Position 3(2) & (3) Omission of Statement of Changes in Financial Position, with explanation 3(4) Requirement for community colleges, school districts and municipalities Statement of Debts: Section Four 4(1)(a) & 4(2) List and detail the schedule of long-term debts 4(1)(b) Identify debts covered by sinking funds / reserves 4(3) & (4) Omission of schedule, with explanation ..Page3.: .Sche.d.u.leofQ.uarante.ean.di.nd.e.mnity_Ag.re.e.ments:Sectio.nEive - ............- . .. ................- .........- - 5(1) List agreements under the Guarantees and Indemnities Regulation 5(2) State the entities and amounts involved 5(3) & (4) Omission of schedule, with explanation Page 3 & 4: Schedule of Remuneration and Expenses: Section Six 6(1) [Definitions for reference] 6(2)(a) List remuneration / expenses for each elected official, member of board, Cabinet appointees 6(2)(b) List each employee with remuneration exceeding $75,000, plus expenses 6(2)(c) Consolidated total for all employees with remuneration of $75,000 or less 6(2)(d) Reconcile difference in total remuneration above with operational statement 6(3) Exclude personal information other than as required Index 1 Page 3 & 4: Schedule of Remuneration and Expenses: Section Six (continued) 6(4) & (5) [Explanatory information for ref erence] 6(6) Report employer portion of El and CPP as a supplier payment 6(7)(a) & (b) Statement of severance agreements 6(8) Explain an omission of statement of severance agreements 6(9) [Statement of severance agreements to minister - not required unless requested] Page 4: Schedule of Suppliers of Goods or Services: Section Seven 7(1 )(a) List suppliers receiving payments exceeding $25,000 7(1 )(b) Consolidated total of all payments of $25,000 or less 7(1 )(c) Reconcile difference in total above with operational statement 7(2)(a) [Explanatory information for reference] 7(2)(b) Statement of payments of grants or contributions 7(2)(c) [Explanatory information for reference] Page 5: Inactive Corporations: Section Eight 8(1) Ministry to report for inactive corporations 8(2)(a) Contents of report - statements and schedules under section 1(1) to extent possible 8(2)(b) Contents of report - operational status of corporation Approval of Financial Information: Section Nine 9(1) Approval of SOFI for corporations (other than municipalities) 9(2) Approval of SOFI for municipalities 9(3) Management report 9(4) Management report must explain roles and responsibilities 9(5) Signature approval is for all contents of the SOFI Access to the Financial Information: Section Ten 10(1) to (3) [Explanatory information for reference] Index 2 Reviewer: Deficiencies: Deficiencies Addressed: For the Ministry: Ministry Name: Date Received: Date Reviewed: Yes Yes No No Financial Information Regulation, Schedule 1 Checklist - Statement of Financial Information (SOFI) For the Corporation: Corporate Name: The Corporation of The Contact Name: Dennis Sartorius District of Maple Ridge Fiscal Year End: December 31, 2003 Phone Number: (604)467-7316 Date Submitted: E-mail: dsartorius @ marleridqe.orq Approved (SF0): Further Action Taken: Distribution: Legislative Library Ministry Retention ltè,ii ve ro (ónrnenti.. 'Séctián, _____ •;•r ' _ Genera I 1 (1) (a) Statement of assets and liabilities X Statement A 1 (1) (b) Operational statement X Statement B 1 (1) (c) Schedule of debts X Schedule 2 1 (1) (d) Schedule of guarantee and x indemnity agreements 1 (1) (e) Schedule of employee remuneration x and expenses 1(1) (f) Schedule of suppliers of goods and x services 1 (3) Statements prepared on a X Statements A & B consolidated basis or for each fund, as appropriate 1 (4) Notes to the financial statements for X Pages 5 & 6, 11-18 1 (5) the statements and schedules listed above 1 Item Yes No N/A Comments Schedule 1 Section Statement of Assets & Liabilities 2 • A balance sheet prepared in X Notes Pages 5 & 6 accordance with GAAP or stated accounting principles / policies, and • Show changes in equity and surplus or deficit due to Statement B operations Operational Statement 3 (1) Prepared in accordance with GAAP X or stated accounting principles / policies and consists of: • a Statement of Income or Statement of Revenue and Statement B Expenditures, and • a Statement of Changes in Statement C Financial Position 3 (2) • The Statement of Changes in X 3 (3) Financial Position may be omitted if it provides no additional information • The omission must be explained in the notes 3 (4) Community colleges, school districts, X Statement 2 and municipalities must prepare a Statement of Changes in Financial Position for the Capital Fund Schedule of Debts 4 (1) (a) List each long-term debt (secured by X Schedule 2 4 (2) debentures, mortgages, bonds, etc.), stating the amount outstanding, the interest rate, and the maturity date 4 (1) (b) Identify debts covered by sinking X Schedule 2 funds or reserves and amounts in these accounts 4 (3) • The schedule may be omitted if X 4 (4) addressed under section 2 or 5 and it provides no additional lnlörmation - - • The omission must be explained in a note to the schedule FIR Schedule 1 Item Yes No N/A Comments Section Schedule of Guarantee and Indemnity Agreements 5 (1) List financial agreements that X required government approval prior to being given (see Guarantees and Indemnities Regulation in FIA Guidance Package) 5 (2) State the entities involved, and the X specific amount involved if known 5 (3) • The schedule may be omitted if X No guarantees or indemnity agreements 5 (4) addressed under section 2 or 4 exist. See notes to financial statements for and it provides no additional contractual arrangements. information • The omission must be explained in a note to the schedule Schedule of Remuneration and Expenses (See Guidance Package for suggested format) 6 (2) (a) List separately, by name and X position, the total remuneration and the total expenses for each elected official, member of the board of directors, and employee appointed by Cabinet 6 (2) (b) List alphabetically each employee X whose total remuneration exceeds $75,000 and the total expenses for each [excluding the persons listed under 6 (2) (a)] 6 (2) (c) Include a consolidated total for X employees whose remuneration is $75,000 or less [excluding the persons listed under 6 (2) (a)] 6 (2) (d) Reconcile or explain any difference X between total remuneration in this schedule and related information in the operational statement 6 (3) Exclude personal information other X than name, position, function or remuneration and expenses of employees FIR Schedule 1 Item Yes 'No N/A Comments Séôtion Schedule of Remuneration and Expenses (See Guidance Package for suggested format) 6 (6) Report the employer portion of El X and CPP as a supplier payment to the Receiver General for Canada rather than as employee remuneration 6 (7) (a) Include a statement of severance X 6 (7) (b) agreements providing: • the number of severance agreements under which payment commenced in the fiscal year being reported on for non-union employees, and • the range of equivalent months' compensation for them (see Guidance Package for suggested format) 6 (8) Provide the reason for omitting a x statement of severance agreements in a note to the schedule of remuneration and expenses Schedule of Suppliers of Goods or Services (See Guidance Package for suggested format) 7 (1) (a) List in alphabetical order all suppliers x of goods and services who received aggregate payments exceeding $25,000 7 (1) (b) Include a consolidated total of all X payments to suppliers who received $25,000 or less 7 (1) (c) Reconcile or explain any difference X between the consolidated total and related figures in the operational Payable system does not distinguish statement suppliers from payees. The $71 million paid includes remittances, investments & other disbursements, which are not expenditures. Expenditures in the statements are on an accrual basis, whereas amounts paid are on a cash basis. It is not practical to reconcile to those sets of data. N/ Ai Item romflnts : uIe eçt 7 (2) (b) Include a statement of payments for X the purposes of grants or contributions Inactive Corporations 8 (1) The ministry reports for the X corporation if the corporation is not operating to the extent required to produce a SOFI 8 (2) (a) The ministry's report contains the X statements and schedules required under section 1 (1), to the extent possible 8 (2) (b) The ministry's report contains a x statement of the operational status of the corporation (see Guidance Package regarding what to include) Approval of Financial Information 9 (1) Corporations other than X municipalities - the SOFI is signed as approved by the board of directors or the governing body (see Guidance Package for example) 9 (2) Municipalities - the SOFt is approved by its council and by the officer assigned responsibility for financial administration (see Guidance Package for example) 9 (3) A management report is included, X signed by the head and chief financial officer, or by the municipal officer assigned responsibility for financial administration (see examples in annual report at http://www.gov.bc.ca/cas/po p (4) The management report explains the roles and responsibilities of the board of directors or governing body, audit committee, management, and the auditors FIR Schedule 1 Section Item S Yes No N/A Comments 9 (5) Signature approvals required in section 9 are for each of the statements and schedules of financial information, not just the financial statements Statement A The Corporation of the District of Maple Ridge Consolidated Statement of Financial Position As at December 31, 2003 Restated 2003 2002 Financial Assets Cash and temporary investments (note 1) $ 20,601,559 $ 19,430,541 Portfolio investments (note 1) 48,995,137 42,357,273 Accounts receivable (note 2) 9,426,417 10,954,316 Recoverable local improvements (note 3) 2,132,807 3,000,093 Property held for resale - 154,569 Other assets 921,843 1,124,662 82,077,763 77,021,454 Liabilities Accounts payable and accrued liabilities (note 5) 5,976,755 7,501,835 Deferred revenues 3,768,338 3,662,253 Refundable performance deposits and other 1,597,231 1,412,363 Severance liability (note 8) 2,424,071 2,223,625 Restricted revenue (schedule 7) 24,150,546 21,000,852 Financed capital construction (note 9) 30,477,445 30,841,566 Debenture debt (note 6, schedule 2) 3,767,690 5,317,072 72,162,076 71,959,566 Net Financial Assets $ 9.915.687 $ 5,061,888 Jacob G. rba, CGA KalI' Morse Director of Finance Mayor, District of Maple Ridge a) The notes to the Consolidated Financial Statements on pages 45-52 are an integral part of this statement Financial Report 2003 - The District of Maple Ridge 7 $ 61,744,553 27,594,904 34,149,649 6,440,402 3,962,825 397,478 737,350 2,311,684 1,548,605 34,0&1 ó27 4,927,232 3,361,092 372,552 4,302,818 15,574,268 1,432,318 32,067,715 5,067,786 3,778,022 1,136,435 1,292,265 2,677,130 1,277,059 730,237 1,933,733 (671,035) 1,992,935 9,426,885 1,438,128 1,265 1,137,969 4,849,407 68,394,582 13,371,096 7,967,189 16,342,241 11,948,434 8,228,031 2,354,179 (1,519,794) 4,849,407 63,540,783 1,725,000 9,390,696 5,550,000 4,849,407 85,550,010 14,696,541 18,606,318 23,248,731 15,655,061 10,022,697 3,235,943 (1,269,057) 4,849,407 89,045,641 1,824,881 8,800,265 1,483,392 865,765 628,059 1,663,909 62,562,683 13,054,780 8,768,917 26,253,448 11,343,504 8,225,042 2,160,444 (1,222,229) 1,663,909 70,247,815 4,853,799 (3,495,631) (7,685,132) (1,913,503) (1,976,665) (2,137,586) - - 11,095.834 2,940,296 (5,472,296) 1,273,116 42,494,917 42,494,917 41,178,706 (1,274,391) - (1,231,296) 41,220,526 42,494,917 39,947,410 $ 44.160.822 537.022.621 $41.220.526 The Corporation of the District of Maple Ridge Consolidated Statement of Financial Activities For the Year Ended December 31, 2003 Statement B Restated Actual Budget Actual 2003 2003 2002 Revenue Taxes (Schedule 3) (Note 14) Real property, special assessrnents,-grants in lieu Less: Collections for other governments Taxes for muticipal purposes Sale of services (Schedule 6) Other revenue from own sources (Schedule 4) Senior government grants - Utilities Senior government grants - Capital Development revenue (Schedule 5) Provincial & other government transfers Interest and investment income Interest income Investment income Less: Deferred amount Utility user fees Proceeds from disposal of capital assets Net gain on sales of property held for resale Gain on debt refinancing Contributed subdivision infrastructure Expenditures (Schedule 8) (Note 14) Protective services Transportation services Recreation and cultural Sewer and water facilities General government Planning, public health and other Reallocation of internal equipment usage Subdivision infrastructure Excess Revenue over (under) Expenditures Principal Repaid Increase in Financed Capital Construction Increase (Decrease) in Fund Balances Fund Balances-Beginning of the Year as Previously Reported Adjustment of Prior Year (Note 13) Fund Balalances - Beginning of the Year as Restated Fund Balances-End of the Year -- - ) The nnt tntlw C—qn1i(inted Finanrini Sthtpmpntcno b) Contingencies and Commitments (Note 10) 8 Financial Reporl 2003 - The District of Maple Ridge I Schedule 2 The Corporation of the District of Maple Ridge -47*1 General Capital Fund Date of Issue Bylaw Debenture Debt For the Year Ended December 31, 2003 Purpose Maturity Dates Recreation and Cultural Dec 01, 1980 * 2836 Leisure Pool Complex Nov 15, 1983 3152 Leisure Pool Complex Jun 12, 1985 3477 Leisure Pool Final Draw Subtotal Recreation and Cultural Transportation Public Works Jun 12, 1985 3471 ARDSA Project Local Improvements May11, 1988 3679 Road Paving (MFA 44) May 11, 1988 3785 Curb and Gutter Lougheed L.I.P. (MFA 44) May 11, 1988 3902 Road Paving (MFA 44) May 09, 1989 4052 Stage 1 Paving May 09, 1989 4060 248th Street Paving May 09, 1989 4061 110th Street Paving May 09, 1989 4064 122nd Street Paving Oct 24, 1990 4324 Chigwell St. Storm L.I.P. (MFA 49) May 13, 1992 4667 Downtown Parking Dec 01, 1995 5291 Downtown Parking Issue 61 Development Cost CharEes Jun 15, 1983 3086 Storm Sewer System D.C.C. (MFA 33) Subtotal Transportation General Government Jul 28, 1999 N/A Telephone Equipment Lease 1980-2005 1984-2008 1985-2010 1985 —2010 1988 —2003 1988 —2003 1988-2003 1989-2004 1989-2004 1989-2004 1989-2004 1990-2005 1992-2007 1995-20 10 1983 —2008 1999-2004 * Denominated in US Funds 24 Financial Report 2003 - The District of Maple Ridge Schedule 2 - continued Debentures Interest Outstanding and Debenture Debt Original Before 2003 Exchange Retirements December 31, Interest Debenture Debt Retirement 2003 2003 2003 Rates $ 1,680,055 $ 562,803 $ 118,149 $ 163,906 $ 398,897 13.820 350,000 126,046 14,177 18,531 107,515 11.125 - 11.500 -- 111,700 51,223 4,237 5,364 --45,859 12.500 2,141,755 740,072 136,563 187,801 552,271 131,180 60,157 4,975 6,300 53,857 12.500 10,800 991 (193) 991 - 10.000 50,000 4,588 (896) 4,588 - 10.000 19,106 1,753 (343) 1,753 - 10.000 118,805 21,282 2,846 10,381 10,901 10.900 17,398 3,117 417 1,520 1,597 10.900 15,297 2,740 366 1,336 1,404 10.900 3,500 627 84 305 322 10.900 5,455 1,431 (24) 454 977 11.200 1,200,000 500,534 38,227 90,584 409,950 9.628 300,000 186,804 18,341 19,563 167,241 9.628 339,600 180,744 21,003 22,062 158,682 12.375 2,211,141 964,768 84,803 159,837 804,931 227,086 104,307 8,187 41,313 62,994 7.000 $ 4,579,982 $ 1,809,147 $ 229,553 $ 388,951 $ 1,420,196 Financial Report 2003 - The District of Maple Ridge 25 Schedule 2 - continued The Corporation of the District of Maple Ridge Debenture Debt For the Year Ended December 31, 2003 Water Supply System Capital Fund Maturity Date of Issue Bya Purpose Dates Local Imvrovements May 02, 1988 3817 129th Avenue Water Line L.I.P. (MFA 44) 1988 —2003 May 02, 1988 3800 117th Avenue Water Line L.I.P. (MFA 44) 1988 - 2003 May 09, 1989 4057 Edge Street Water Line (MFA 46) 1989-2004 Water Improvement Program Jul 01, 1979 2738 232nd Street Water Improvement 1979-2004 Jul 01, 1979 2769 D.T.R. 240th St. - 263rd St. Water Improvement 1979-2004 *Dec 01, 1980 2837 Water Improvement Program 1980 - 2005 Jun 15, 1983 3057 Water System Stage II (MFA 33) 1983 - 2003 Jun 12, 1985 3496 Water Improvement Program Phase III 1985 - 2010 Oct 24, 1990 4324 Water Improvement Project (MFA 49) 1990 — 2005 Development Cost Charges Jun 15, 1983 3084 Water System D.C.C. (MFA 33) 1983 —2008 * Denominated in US Funds 26 Financial Report 2003 - The District of Maple Ridge Schedule 2 - continued Debentures Interest Outstanding and Debenture Debt Original Before 2003 Exchange Retirements December 31, Interest Debenture Debt Retirement Paid in 2003 in 2003 2003 Rates 11,201 1,028 (201) 1,028 - 10.000 9,605 881 (172) 881 - 10.900 42,230 7,565 1,012 3,690 3,875 10.900 173,393 32,852 3,238 15,655 17,197 9.625 345,980 67,201 6,888 31,963 35,238 10.000 768,758 257,527 54,063 74,999 182,528 13.65 - 14.000 2,000,000 243,571 15,041 243,571 - 12.375 640,000 293,492 25,254 30,735 262,757 12.500 891,840 233,986 24,275 74,222 159,764 11.200 113,600 60,461 7,026 7,380 53,081 11.250 $ 4,996,607 $ 1,198,564 $ 136,424 $ 484,124 $ 714,440 Financial Report 2003 - The District of Maple Ridge 27 Schedule 2 - continued The Corporation of the District of Maple Ridge Debenture Debt For the Year Ended December 31, 2003 Sanitary Sewer Capital Fund Maturity Date of Issue Bylaw Purpose Dates Master Sewer Program Jan 22, 1980 2819 Master Sewer Program 1980-2005 Dec 01, 1980 * 2838 Sewer Area "A" 1980 - 2005 Jan 15, 1982 3019 Sewer Area "A" 1982 —2006 Jan 15, 1982 3020 SewerArea"A" 1982-2006 Local Improvements Dec 12, 1985 3617 Sanitary Sewer 203rd Street (3475) 1985 —2005 May 11, 1988 3622 Sanitary Sewer Colemore St. L.I.P. (MFA 44) 1988 - 2008 May 11, 1988 3818 Sanitary Sewer Barclay St. L.I.P. (MFA 44) 1988 -- 2008 May 11, 1988 3894 Sanitary Sewer Hampton St. L.I.P. (MFA 44) 1988-2003 May 09, 1989 3894 Sanitary Sewer Hampton St. L.I.P. (MFA 46) 1989 - 2004 May 09, 1989 4116 Sanitary Sewer Eagle Ave. L.I.P. (MFA 46) 1989 - 2004 Oct 24, 1990 4324 Sanitary Sewer 206th St. L.I.P. (MFA 49) 1990-2005 Oct 24, 1990 4324 Sanitary Sewer Chatwin Ave. L.I.P. (MFA 49) 1990-2005 Jun 15, 1983 3078 Sanitary Sewer Line Construction (MFA 33) 1983 - 2003 Jun 15, 1983 3079 Sanitary Sewer Line Construction (MFA 33) 1983 - 2003 May 13, 1992 4667 Sanitary Sewer 240th Street Albion (4468) 1992 - 2007 Sewage Treatment Plant Aug 01, 1977 2531 Sewage Treatment Plant 1979-2003 Development Cost Charges Jun 15, 1983 3085 Sewer SystemD.C.C. (MFA33) 1983-2008 * Denominated in US Funds 28 Financial Report 2003 - The District of Maple Ridge Schedule 2 - continued Debentures Interest Outstanding and Debenture Debt Original Before 2003 Exchange Retirements December 31, Interest Debenture Debt Retirement Paid in 2003 in 2003 2003 Rates $ 1,501,608 $ 282,110 $ 27,436 $ 134,514 $ 147,596 9.500 2,117,325 709,284 148,901 206,566 502,718 13.820 750,000 335,090 51,248 66,821 268,269 14.750 1,531,916 542,349 55,591 116,431 425,91 8. 10.000 2,884 - - - - 11.150 78,774 32,084 1,998 4,717 27,367 10.000 30,433 12,395 772 1,823 10,572 10.000 90,700 8,322 (1,624) 8,322 - 10.000 24,744 4,433 593 2,163 2,270 10.900 4,943 885 118 431 454 10.900 16,952 4,448 477 1,411 3,037 11.200 118,832 31,177 3,341 9,889 21,288 11.200 16,000 1,949 120 1,949 - 12.350 254,000 30,933 1,740 30,933 - 12.350 112,375 46,873 3,580 8,483 38,390 9.628 584,322 56,108 28,827 56,108 396,300 210,921 24,509 25,746 185,175 $ 7,632,108 $ 2,309,361 $ 347,627 $ 676,307 $ 1,633,054 SUMMARY: General Capital Fund $ 1,420,196 Water Supply System Capital Fund 714,440 Sanitary Sewer Capital Fund 1,633,054 $ 3,767,690 12.375 Financial Report 2003 - The District of Maple Ridge 29 The Corporation of the District of Maple Ridge Financial Information Act SCHEDULE SHOWING THE REMUNERATION AND EXPENSES PAID TO OR ON BEHALF OF EACH EMPLOYEE FOR 2003 1 Elected Officials I Name IPosition IRemuneration IBenef its lExpenses Daykin Councillor 23,576.98 74.16 4,678.98 Dueck Councillor 23,601.46 1,630.77 2,370.62 Gordon Councillor 23,604.26 74.16 7,187.03 Harris Councillor 23,576.97 74.16 5,428.92 Isaac Councillor 23,528.01 1,630.77 1,765.84 Morse Councillor/Mayor 63,426.32 1,630.77 8,141.05 Speirs Councillor 23,601.46 101.16 5,270.02 Totals I 204,915.46 1 5,215.95 I 34,842.46 I 2 Other Employees (excluding those listed In Part 1 above) Name IRemuneration lExpenses I Bastaja, John Carmichael, Russ Carter, Christine Davies, Michael Fryer, Terry Gill, Paul Grootendorst, Peter Leeburn, John Manson, Gary McDonald, Brock McIntosh, Tom Murray, Mike Pickering, Jane Pollock, David Quinn, Frank Rule, Jim Scherban, Jeff Sorba, Jake Spence, Dane -W.00d,.Aridrew- - 93,401.77 6,444.72 81,299.13 2,581.61 85,520.50 3,762.95 90,977.29 2,073.67 90,997.78 2,343.50 126,996.77 2,921.30 83,953.15 12,283.75 98,696.02 6,333.26 77,289.37 2,587.96 89,086.70 1,734.50 81,388.12 2,928.58 124,758.59 2,083.75 92,406.00 4,221.23 81,388.12 3,135.92 124,739.51 5,063.01 183,372.64 19,664.99 85,968.25 165.69 97,114.47 4,018.21 82,388.12 11,857.84 6,793.64 Subtotal Consolidated Total of Employees with remuneration less than $75,000 Total All Employees 1,969,569.57 14167176.63 103,000.08 132,918.73 I 16,136,746.20 I 235,918.81 Prepared under the Financial Information Regulation, Schedule 1, section 6(2),(3),(4),(5) and (6) The Corporation of the District of Maple Ridge Financial Information Act SCHEDULE SHOWING THE REMUNERATION AND EXPENSES PAID TO OR ON BEHALF OF EACH EMPLOYEE FOR 2003 3 Reconciliation Total remuneration 0 Elected Officials 204915.46 Other Employees 16,136,746.20 Subtotal I 16,341,661.66 I Other reconciling Items Employer portion of: CPP 535,041.96 El 332,134.36 Accruals 265,657.00 WCB 216,526.66 Pension 763,125.00 Other employer costs (Medical, Dental, etc) 465,756.36 Total Wages and Salaries per note 12 I 18,919,903.00 I Prepared under the Financial Information Regulation, Schedule 1, section 6(2),(3),(4),(5) and (6) The Corporation of the District of Maple Ridge Financial Information Act STATEMENT OF SEVERANCE AGREEMENTS There was one severance agreement under which payment commenced between the District of Maple Ridge and its non-unionized employees during the fiscal year 2003 This agreement represents 7 months compensation .* *Com pensation means salary Prepared under the Financial Information Regulation, Schedule 1, subsection 6(7) The Corporation of the DIstrict of Maple Ridge Financial InformatIon Act SCHEDULE SHOWING PAYMENTS MADE FOR THE PROVISION OF GOODS OR SERVICES FOR 2003 1 Alphabetical list of suppliers who received aggregate payments exceeding $25,000 Supplier Name Aggregate amount paid to supplier 11996 Holdings Inc 87,740 Accent Glass & Locksmith 32,515 Andrew Sheret Ltd 66,648 Aplin & Martin Consultants Ltd 44,649 Asplundh 30.155 B C Assessment Authority 736,186 B C Gas Utility Ltd 191,346 B C Hydro 886,101 BCSPCA 208,391 Bank Of Montreal (Purchase Card) 396,889 Basic Business Systems (1995) 172.879 Bdo Dunwoody 58,792 Bg Controls 37,382 Billesberger, Valerie 34,850 Boileau Electric & Pole Ltd 209,356 Brandt Tractor Ltd 254.132 Breadloaf Systems Inc. 99,280 Bridge Electric Corporation 65.850 Bristol Babcock Division Of 33,031 Brite Lite 28,708 C U P E Local 622 177,962 Canada Mortgage & Housing Corp 509,786 Canada Pipe Company Ltd 146,856 Canadian Pacific Railway 29,215 Carter Pontiac Gmc 82,859 Cavalier Homes Ltd 84,478 Centimark Corporation 36,494 Cherry Homes Ltd. 593,245 Chevron Canada Ltd 400,162 Chilliwack Carpet One 96,075 Cinequipwhite Inc 379,582 Class Software Solutions 33,778 Columbia Bitulithic Ltd 179,785 Co-Pilot Industries 98,196 Cross, Connie 57,151 Damax Consultants Ltd 44,127 Db Perks & Associates Ltd 41,874 Delcan Corporation 39,749 Dell Computer Corporation 77,734 Diebold Election Systems 42,687 District Of Pitt Meadows 89,850 Double M Excavating Ltd 48,043 Dutch Touch Green Services Ltd 38,421 E E C Industries Ltd 32,483 E Jackson Design Ltd 123.261 Earth Tech Canada Inc 63,551 Emco Limited 32,474 Emergency Communications For 680,298 Environmental Systems Research 41.790 Ers Emergency Response Systems 147,795 Farm Tek Turf Services Inc. 48,514 Fdm Software Ltd 39,691 Fraser Valley Regional Library 1,679,075 Fred Surridge Ltd 71,844 Freightliner Of Vancouver 171,024 Golden Ears Alarm Systems 104,202 - - -- - -- -Golder&Associates Gr Vanc Sewerage & Drainage 4,491,834 Prepared under the Financial Information Regulation, Schedule 1, section 7 and the Financial Information Act, section 2 1/4 The Corporation of the District of Maple Ridge Financial Information Act SCHEDULE SHOWING PAYMENTS MADE FOR THE PROVISION OF GOODS OR SERVICES FOR 2003 26,050 30,000 27,428 25,801 126,750 28,771 40.700 Grandbois Management Ltd Greater Vanc Transit Authority Greater Vanc Water District Greater Vancouver Regional Dis Green Cut Contracting Guillevin International Inc Habitat Systems Inc Haney Horse Trails Maintenance Haney Iron Works Ltd Happy Heart Fitness & Educ Heart Soul & Strength Hewlett Packard Canada Ltd Holmes & Brakel (BC) Inc. Hub Fire Engines And Equipment I C B C Imperial Paving Imprest Account Leisure Centre Irwin Seating Company Inc Isherwood Construction Ltd itt Flygt Jack Cewe Ltd Jacks Automotive & Welding Just Contracting Justice Institute Of B C Kerr Wood Leidal Associates KroIl Lindquist Avey Letebvre Holdings Ltd Lidstone Young Anderson Lumar Design & Management Ltd Manulife Financial Maple Ridge Community Savings Maple Ridge Historical Society Mark Suttle Agencies Ltd Mar-Tech Underground Services Medical Services Pian Metro Can Construction Ltd Metro Motors Ltd Mills Printing & Stationery Mr School Tax Acct#09-57402 Mrtc Civic Limited Partnership Mrtc Tower Limited Partnership Municipal Insurance Assoc Municipal Pension Plan Netricom Axia Novax Industries Corp Now Solutions Now Times Group Inc Ocean Construction Supplies One-Time Miscellaneous Vendor 627631 BC Ltd 661683 BC Ltd Ellman, Ian Klassen, Janice Kosaka, Jack MJ Enterprise Opus Building Cda Pacific Flow Control Ltd Pacific Surrey Construction Panorama Lms 4011 Panther Management Paul Bunyan Tree Services 121,785 2,327,361 2,835,531 2,412,199 95,296 151,055 40,358 30,452 53,718 98,250 51,728 27,072 285,074 31,294 80,613 643,019 48,657 145,571 80,063 162,570 257,429 105,959 42,564 111,862 36,696 53,212 91.481 224,706 63,077 593,576 30.000 56,994 25,968 30,416 203,910 476,268 225,789 96,310 14,551,537 2,031,664 1,383.179 543,238 1,516,862 58,283 33,486 27,000 69,349 57,858 305,500 29,017 65,511 58,200 53,751 36,610 Prepared under the Financial Information Regulation, Schedule 1, section 7 and the Financial Information Act, section 2 2/4 The Corporation of the District of Maple Ridge Financial Information Act SCHEDULE SHOWING PAYMENTS MADE FOR THE PROVISION OF GOODS OR SERVICES FOR 2003 Pedre Contractors Ltd 541,259 Pen-West Cutting & Coring 27,336 Pitt Meadows Airport Society 45,525 Pitt Meadows Heritage & Museum 36,123 Pitt River Quarries 83,880 Postage By Phone 32,100 Powerpoint Electrical Cntrctr 25.575 Pps Ltd 96,803 Pro Sound & Stage Lighting Ltd 116,634 Professional Mechanical Ltd 309,185 Profire Emergency Equipment 47.475 Provident Security 50,634 01 Production Technologies Inc 42,635 R C M P 6,633,866 R K Contracting 27,610 Raybern Erectors Ltd 139,055 Receiver General 4,760,404 Remdal Painting & Restoration 82,641 Rg Arenas (Maple Ridge) Ltd 593.497 Ridge Meadow Comm Arts Council 548,924 Ridge Meadow Comm Festival Soc 39,250 Ridge Meadows Arenas 45,343 Ridge Meadows Seniors Society 130,051 Ridgemeadows Recycling Society 825,944 Road 13 Dyking District 36.540 Ross Systems Inc 53,430 Salvation Army 28,420 Sandpiper Contracting Ltd 25,929 School District No 42 28,906 Scottish Line Painting Ltd 86,466 Simon Fraser University 25,018 Simson Maxwell 75,875 Softchoice Corp 75,697 Southridge Mechanical Ltd 138,390 Springiord, Nicola 64,876 Stacks & Decker Development 53,240 Stott, Rodney 113,087 Super Save Disposal 30,604 Superior City Services Ltd 27,524 Surrey Fire Service 68,987 Synertech Systems Corporation 29,803 Syscom Consulting Inc 54,542 Targa Contracting Ltd 141,326 Td Visa 703,763 Telus 151,138 Telus (Mobility) 53,136 Telus Communications (BC) 32,328 Telus-Advanced Communications 100,007 Terasen Utility Services 142,688 Toby Russell Buckwell & Ptnrs 75,441 Todd, Mike 31,675 Tourism Maple Ridge & P.Meadow 57,800 Trans Western Electric Ltd 191,634 Tretheway Edge Dyking District 32,312 Ultra-Tech Cleaning System Ltd 168,211 Union Of Bc Municipalities 25,253 Unisource - Industrial 35,781 Urban Systems 65,251 Valley Rite Mix Ltd 31,430 West Coast Kinesiology Service 117,106 Prepared under the Financial Information Regulation, Schedule 1, section 7 and the Financial Information Act, Section 2 3/4 The Corporation of the District of Maple Ridge Financial Information Act SCHEDULE SHOWING PAYMENTS MADE FOR THE PROVISION OF GOODS OR SERVICES FOR 2003 Western Star Sterling Trucks 131244 Westinghouse-Wesco Distributlo 27,255 Westview Sales Ltd 49,157 Willis Canada inc 84,608 Wolseley Canada inc 42,429 Workers Compensation Board 209,797 Xerox Canada Ltd 48,222 Total aggregate amount paid to suppliers I 67,116,157 2 ConsolIdated total paId to suppliers who received aggregate payments of $25,000 or less I 4,124,4861 3 Total of payments to suppliers for grants and contributIons exceeding $25,000 Consolidated total of grants exceeding 0 $25,000 Consolidated total of grants exceeding $25,000 Consolidated total 01 all grants and contributions exceeding $25,000 NIL 4 Reconciliation Total of aggregate payments exceeding $25,000 paid to suppliers $ 67,116,157 Consolidated total of payments of $25,000 or less paid to suppliers $ 4,124,486 Consolidated total of all grants and contributions exceeding $25,000 $ NIL Reconciling items Explanation Total per Statement of Revenue and expenditures per note 12 $ 44,620,880 variance $ (26,619,763) Prepared under the Financial Information Regulation, Schedule 1, Section 7 and the Financial Information Act, section 2 4/4 Significant Accounting Policies For the year ended December 31, 2003 (a) Basis of Presentation It is the Municipality's policy to follow Canadian generally accepted accounting principles and to apply such principles consistently. These Consolidated Financial Statements include the operations of the General, Water, Sewer, Capital and Reserve Funds, and the Municipality's wholly owned development company C.D.M.R. Developments Ltd. They have been prepared using recommendations issued by the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants. The financial resources of the Municipality have been consolidated for financial statement purposes totaling $9,915,687 ($5,061,888 for 2002). They include the accounts of all of the funds of the Municipality totaling $44,160,822 ($41 ,22O,26. for 2002), less the long-term liabilities of the Municipality totaling $34,245,135 ($36,158,638 for 2002), as noted below. Operating Funds - These funds include the sewer and water utilities and report the principal operating activities of the Municipality. As at December 31, 2003 the fund balances were as follows: Restated 2003 2002 General Revenue Fund $ 5,816,745 $ 5,608,328 Sewer Revenue Fund 7,662,167 8,419,480 Water Revenue Fund 3,599,484 3,572,771 17,078,396 17,600,579 Capital Funds - These funds are used to acquire capital assets. The fund deficiencies represent the excess of capital expenditures over the long term financing which has been secured. - General Capital Fund (1,723,547) (1,331,522) Sewer Capital Fund (1,069,134) (1,069,134) (2,792,681) (2,400,656) Reserve Funds - These funds have been created to hold assets for specific future requirements. As at December 31,2003 they were comprised of the funds shown in Schedule 14. Reserve Funds 29,875,107 26,020,603 Total Fund Balances 44,160,822 41,220,526 Long Term Liabilities - These liabilities are incurred to fund capital expenditures Debenture Debt- comprised of the debts shown on Schedule 2 (3,767,690) (5,317,072) Financed Capital Construction - as discussed in Note 9 (30,477,445) (30,841,556) Long Term Liabilities (34,245,135) (36,158,638) Municipal Financial Position S 9915,687 $ 5,061.888 Accrual Accounting The accrual method for reporting revenues and expenditures has been used. CapitalAssets __ - Capital sets rep classified according to their functional use. Capital assets donated are reported at fair market value at the time of the donation. Accumulated capital expenditures, net of disposals, are reported on Schedule I. -- Amortization is not recorded. - Financial Report 2003 - The District of Maple Ridge Significant Accounting Policies For the year ended December 31, 2003 Restricted Revenues and Deferred Revenues Receipts which are restricted by the legislation of senior governments or by agreement with external parties are deferred and reported as Restricted Revenues. When qualifying expenditures are incurred restricted revenues are brought into revenue at equal amounts. Restricted Revenues are comprised of the amounts shown on Schedule 7. Revenues received in advance of expenditures which will be incurred in a later period are Deferred Revenues until they are earned by being matched against those expenditures. Investment Income The Municipality invests in pooled funds of the Municipal Finance Authority of British Columbia. Earnings of these funds are allocated to the members from time to time based on the market value of the pooi. The Municipality recognizes its share only of the realized earnings of the pool. This revenue is recorded as investment revenue and the amount is added to the cost of the units held. (1) Subdivision Infrastructure Subdivision streets, lighting, sidewalks, drainage, and other infrastructure are required to be provided by subdivision developers. Upon completion they are turned over to the Municipality. The Municipality is not involved in the construction and does not budget for either the contribution from the developer nor the capital expenditure in its financial plan. The budget figures presented on the financial statements are equal to the value of infrastructure turned over to the Municipality during the year. Local Improvements The Municipality records capital expenditures for capital assets funded by local improvement agreements as they are incurred. Revenues are recognized at the time of the expenditures to the extent that they are recoverable. Use of Estimates The preparation of financial statements in accordance with Canadian generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenditures during the reporting period. Significant areas requiring use of management estimates relate to the determination of severance liability, collectibility of accounts receivable, expenditures and liabilities related to the town centre development and for contingencies. Actual results could differ from those estimates. Adjustments, if any, will be reflected in operations in the period of settlement. Property Held for Resale Development costs for properties which are expected to be offered for sale within one year are recorded as Property Held for Resale. These costs do not include any amount recorded as capital expenditure in previous years. Proceeds of sale, net of these development costs, are recorded as a Gain on Sales of Property. - -- Budget Figures The budget figures used are based on the five year financial plan adopted May 13,2003. They are presented on the basis used for actual results. Financial Instruments The Municipality's financial instruments consist of cash and temporary investments, portfolio investments, local impiovements, pi_pyable_and accrued_liabilities L refundable performance deposits, financed capital construction, and long-term debt. Unless otherwise indicated, it is management's opinion that the Municipality is not exposed to any significant interest, cr'dit or currency risks arising from these financial instruments. 6 Financial Report 2003 - The District of Maple Ridge / Notes to the Consolidated Financial Statements For the Year Ended December 31, 2003 Cash and Investments: Cash and Temporary Investments: Cash and temporary investments as at December 31, 2003 were comprised as follows: 2003 2002 Cash $ 5,M6,095 $ 1,743,401 Temporary Investments 15,085,464 17,687,140 820.601.559 819.430.541 Temporary Investments are bank term deposits and T-Bills with effective interest rates of 2.6% - 3.5% (2002 - 2.8% - 3.5%) Additionally, the Municipality holds temporary investments of $948,093 and agreements receivable of $273,498 for trusts which are not reported elsewhere in the financial statements and are comprised as follows: Balance Interest Balance Dec. 31, 2002 Earned Receipts Disbursements Dec. 31, 2003 Latecomer Fees $ 51,111 $ - $ 49,413 $ 51,111 $ 49,413 CemeteryPerpetual Care 446,755 15,164 34,358 15,164 481,113 Greater Vancouver 896,870 - 669,152 874,957 691,065 Regional District $1,394,736 $15.164 8752.923 8941.232 81,221.591 Portfolio Investments Portfolio investments with effective interest rates of 2.7% - 5.0% (2002 - 3.72% - 5.5%) consist of Provincial Government Bonds, Canadian Government Bonds, Bank Notes and pooled investment funds administered by the Municipal Financing Authority of British Columbia. The carrying value of the security is based on the cost method whereby the cost of the security is adjusted to reflect investment income, which is accruing, and any permanent decline in market value. The carrying value of Portfolio Investments at December 31, 2003 was $48,995,137, ($42,357,273 for 2002) and the market value was $48,984,967 ($42,622,028 for 2002). Accounts Receivable: 2003 2002 Property Taxes $ 4,030,324 $ 4,094,345 Other Governments 668,479 1,157,523 General and Accrued Interest 1,520,135 1,511,305 Development Cost Charges 3,238,518 4,205,176 9,457,456 10,968,349 Less Allowance for Doubtful Accounts - (31,039) (14.033) 8 9,426,417 810.954.316 Financial Report 2003 - The District of Maple Ridge 11 .'. Notes to the Consolidated Financial Statements For the Year Ended December 31, 2003 Recoverable Local Improvements The Municipality provides interim financing for certain geographically localized capital projects. It recovers these amounts either from the benefiting property owners or from provincial subsidies. As at December 31, 2003 the recoverable balance was comprised as follows: 2003 2002 Recoverable from property owners Transportation and drainage projects $ 484,901 $ 621,554 Local improvement fund projects 563,863 651,507 Sewerage projects 458,896 808,742 Water system projects 4,382 8,203 1,512,042 2,090,006 Recoverable from Province Sewerage projects 522,699 737,335 Water system projects 98,066 172,752 620,7659 10,087 2.132.807 $3 .000.093 Pension Plan The Municipality and its employees contribute to the Municipal Pension Plan (the "Plan"), a jointly trusted pension plan. The board of trustees, representing plan members and employers, is responsible for overseeing the management of the pension plan, including investment of the assets and administration of the plan. The pension plan is a multi-employer contributory defined benefit pension plan with about 123 ,000 active contributors including approximately 28,000 contributors from local governments. Every three years an actuarial valuation is performed to assess the financial position of the Plan and the adequacy of plan funding. The most recent valuation as at December 31, 2000 indicated funding surplus of $436 million. The Joint Trust Agreement specifies how surplus assets can be used. The actuary does not attribute portions of the surplus to individual employers. Each employer records contributions to the Plan as expenditures in the year payments are made. Employer contributions to the Plan for 2003 were $763,125 ($729,849 for 2002) they are included in consolidated operating expenditures. Employee contributions for 2003 were $777,482 ($753,973 for 2002). 12 Financial Report 2003 - The District of Maple Ridge Notes to the Consolidated Financial Statements For the Year Ended December 31, 2003 Accounts Payable and Accrued Liabilities: 2003 2002 Accounts Payable: General $1,647,135 $3,127,342 Other Governments 3,110,776 3,361,303 Salaries and Wages 540,261 440,575 Contractors Holdbacks 96,586 180,220 5,394,758 7,109,440 Accrued Liabilities: Vacation Pay 466,916 356,606 Sick Pay Benefits 115,081 35,789 581,997 392,395 S5,976,755 S7.501.835 Long Term Debt: Debt principal is reported net of Sinking Fund balances and interest expense is reported net of Sinking Fund earnings. Included in the debenture debt on Schedule 2 are certain debentures payable in U.S. dollars which are recorded on the basis of $1 Canadian equals to $1 U.S. At the year-end this debt amounted to $1,084,143 U.S. and the Canadian dollar equivalent payable was $1,403,098 Foreign exchange costs on debt interest and principal are recognized at the time of payments. The Municipality carries no debt for others. The long-term debt issued and outstanding as at December 31, 2003 was $3,767,690 ($5,317,072 as at December 31, 2002). The following amounts are payable over the next five years: 2004 2005 2006 2007 2008 Water $ 260,174 $ 222,198 $ 46,053 $ 49,128 $ 52,452 Sewer 618,478 526,972 275,824 18,259 8,345 General 348,615 367,567 162,463 170,586 63,505 Development Cost 62,018 69,693 78,317 88,009 98,900 Charges $ 1,289.285 $1.186.430 $ 562.657 $ 325,982 $ 223.202 The Municipality has the following approved long-term debt unissued as at December 31, 2003. L/A Bylaw L/A Amount Expiry Date #5735 $566,000 Nov. 2013 #5796 $225,000 May 2004 Financial Report 2003 - The District of Maple Ridge 13 I : Notes to the Consolidated Financial Statements For the Year Ended December 31, 2003 Debt Reserve Fund: The Municipal Finance Authority of British Columbia provides capital financing for regional districts and their member municipalities. The Authority is required to establish a Debt Reserve Fund. Each regional district, through its member municipalities who share in the proceeds of a debt issue, is required to pay into the Debt Reserve Fund certain amounts set out in the debt agreements. The Authority pays into the Debt Reserve Fund these monies from which interest earned thereon less administrative expenses becomes an obligation to the regional districts. It must then use this fund, if at any time there are insufficient funds, to meet payments on its obligations. If this occurs the regional districts may be called upon to restore the fund. Upon the maturity of a debt issue the unused portion of the Debt Reserve Fund established for that issue will be discharged to the Municipality. The Municipality has estimated that there is only a remote possibility that these funds will not be paid to it and therefore these funds have been recorded for 2003 as Other Assets. Recognition of these funds as a financial asset for the first time in 2003 has resulted in an additional Gain on debt refinancing of $702,377 for the cunent year. Severance Liability The Municipality provides severance benefits by paying cash settlements to qualifying employees who cease their employment with the Municipality after a specified period of time Full time employees hired before February 11,1999 qualify for five days pay per year provided that they either: work a minimum of twenty years with the Municipality or, retire as defined under the Public Sector Pension Plan Act Full time employees hired after February 11,1999 qualify for twenty days pay provided they work a minimum of ten years with the Municipality and retire as defined by the Public Sector Pension Plan Act. The severance liability requires no contributions from the employees. The Municipality accrues the expected severance liability for employees during their expected service period of twenty years. Management estimates that salary rate increases will approximately equal the Municipality's cost of borrowing rates over the long term. The discount rate used to determine the accrued severance liability is the Municipality's cost of borrowing. No independent actuarial valuation has been performed to date. 14 Financial Report 2003 - The District of Maple Ridge • . Notes to the Consolidated Financial Statements For the Year Ended December 31, 2003 The severance liability at December 31, 2003 was $2,424,071, ($2,223,625 for 2002). The total severance liability related expenditure is included in the consolidated operating expenditures but it is not separately funded. 2003 2002 Severañcè Liability, beginning of the year $2,223,625 $1,563,322 Add: Current period severance expenditure 183,633 692,469 Interest on accrued severance liability 124,391 101,354 Total severance liability related expenditure 308,024 793,823 Less: Current year severance payments (107,578) (133,520) Severance Liability-end of the year $2,424,071 $2.223.625 9. Financed Capital Construction The Municipality is a party to agreements for the construction and leaseback of facilities in the downtown core area comprising an office complex, a library, a leisure center, and an arts center. Construction under these agreements was completed in 2002. In July 2002 the Appeal Court of British Columbia ruled that these agreements were ultra vires. The Municipality is currently negotiating with the developer to replace these agreements. It is not known what form the new agreements will take or what the payments may be. The Municipality has continued to apply accounting methods based on its understanding of the original agreements as they represent the best estimate of the obligation at this time. The terms of these agreements, as the Municipality understands them, provide for annual payments, lump sum payments, and buyout options at the end of an initial 5-year period as follows: Year Amount 2004 $ 2,589,400 2005 2,589,400 2006 20,221,100 2007 11.688.700 $37.088.600 The Municipality accrued the liability due under these agreements based on the cost of each facility. Cost was determined by discounting the cash flow associated with each facility. As at December 31, 2003 the cost of the facilities completed under these agreements were approximately $39.5 Million and the amount financed was approximately $30.5 Million, ($30.8 Million for 2002). Financial Report 2003 - The District of Maple Ridge 15 I U Notes to the Consolidated Financial Statements For the Year Ended December 31, 2003 10. Commitments and Contingencies: (a) Contingent Liabilities The Municipality, as a member of the Greater Vancouver Regional District, the Greater Vancouver Sewerage and Drainage District, and the Greater Vancouver Water District, is jointly and severally liable for their net capital liabilities. The loan agreements with the Municipal Finance Authority provide that if the Authority does not have sufficient funds to meet payments on its obligations it shall make payments from the Debt Reserve Fund which in turn is established by a similar Debt Reserve Fund in the Municipality and all other borrowing participants. If the Debt Reserve Fund is deficient the Authority's obligations become a liability of the regional district and may become a liability of the participating municipalities. (b) Reciprocal Insurance Exchange Agreement The Municipality is a Subscribed member of the Municipal Insurance Association of British Columbia (the "Exchange") as provided by Section 3.02 of the Jrsurance Act of the Province of British Columbia. The main purpose of the Exchange is to pool the risks of liability so as to lessen the impact upon any Subscriber. Under the Reciprocal Insurance Exchange Agreement the Municipality is assessed a premium and specific deductible for its claims based on population. The obligation of the Municipality with respect to the Exchange and/or contracts and obligations entered into by the Exchange on behalf of its Subscribers in connection with the Exchange are in every case several, and not joint and several. The Municipality irrevocably and unconditionally undertakes and agrees to indemnify and save harmless the other Subscribers against liability losses and costs which the other Subscriber may suffer. (c) Third Party Claims Various lawsuits and claims are pending by and against the District. It is the opinion of management that final determination of these claims will not materially affect the financial position of the Municipality. Any ultimate settlements will be recorded in the year the settlements occur. (d) Contractual Obligations (i) Sewer and Water Under cost sharing agreements with the Greater Vancouver Water District, the Municipality is committed to make annual payments as follows: Until the year 2007 totaling $236,289 plus related interest for the water reservoir on Dewdney Trunk Road at 248th Street, the current annual payment is $87,149 including interest until 2007 when the payment terms are to be renegotiated. Until the year 2012 totaling $885,640 plus related interest for the water main joint 1. Current annual payment is $226,736 including interest until 2012. Under a cost sharing agreement with the Greater Vancouver Sewerage and Drainage District, the Municipality is committed to make annual payments until 2012 totaling $1,531,751 plus related interest for facilities in the Maple Ridge/Pitt Meadows sub-area. The current annual payment is $220,482 plus interest. 16 Financial Report 2003 - The District of Maple Ridge / Notes to the Consolidated Financial Statements For the Year Ended December 31, 2003 (ii) Recreation and Cultural Services (a) In 1998 the Municipality entered into an agreement to purchase ice sheet time for five years commencing in 1999, with a five-year renewal option. In January 2004 the Municipality renewed the agreement for an additional five-year period. The minimum annual payment due for the provision of ice time is $552,225. These payments are recorded as expenditures when the ice time is paid. (e) Contingent Gains In 1998 the Municipality provided financial assistance, including property appraised at $2.2 Million, to the Maple Ridge Elderly Citizen Recreation Association in order to enable them to construct a residential housing complex for senior citizens. In exchange for the assistance, the Association agreed to pay the Municipality proceeds from the sale of housing units after all construction and mortgaging costs had been repaid. The Association also agreed to place restrictive covenants on each unit, which could additionally recover up to $500 per year on re-sales by subsequent owners. These covenants will apply until the Municipality has received from such re-sales a further $1.4 Million or until the year 2030. In 2003 proceeds from unit sales of $1.06 million (2002 - $1.42 million) were paid to the Municipality. These payments have been recorded as Proceeds from disposal of capital assets. There is one unit remaining to be sold with a net realizable value of approximately $160,000. In 2003 proceeds from the resale of units under the restricted covenants amounting to $52,000 (2002 nil) were paid to the Municipality. These proceeds are recorded as Other revenue from own sources. 11. Interest Expenditures: Interest expenditures consist of debenture debt interest, capital construction financing costs, and interest on the severance liability. Interest is apportioned to functional areas of expenditure based on the related debts incurred as follows. Debenture Capital Interest on Total Total Debt Construction Retirement Interest Interest Interest Financing Liability 2003 2002 Transportation Services $ 84,803 $ $ - $ 84,803 $ 106,030 Recreation& Cultural 136,563 1,972,562 - 2,109,125 1,303,703 Sewer & Water Facilities 484,051 - - 484,051 616,624 General Government 8,187 251,452 124,391 384,030 402,445 $ 713.604 $2,224,014 5 124.391 $3.062.009 }428,802 Financial Report 2003 - The District of Maple Ridge 17 I J i Notes to the Consolidated Financial Statements For the Year Ended December 31, 2003 12. Expenditures by Object of Expenditure: Goods and Services Wages and Salaries Interest and finance fees Contributed Infrastructure Total Expenditures Restated Note 13 2003 2002 $36,709,464 $47,467,142 18,919,903 18,687,962 3,062,009 2,428,802 4.849.407 1,663,909 S70.247.815 13. Accounting Change - Correction of Error An error in capital funding in a prior year resulted in the Municipality's reported liability for restricted revenue being understated. Correcting this error retroactively has restated previously reported amounts as follows: Net Financial Assets and Fund Balances at the beginning of year 2002 have been reduced by $1,231,296. Investment income for 2002 has been reduced by $43,095. Net Financial Assets and Fund Balances at the end of year 2002 have been reduced by $1,274,391. Restricted Revenue December 31, 2002 has increased by $1,274,391. 14. Comparative Figures Taxes charged for the operation of the Municipal library have been reclassified from Collections for Other Governments to taxes for Municipal Purposes and the related remittances have been reclassified as Recreation and Cultural expenditures for the years 2002 and 2003. This reclassification has increased both revenue and expenditures for year 2002 by $1,556,001 and for the year 2003 by $1,679,075. 15. Subsequent Events Subsequent to year end the Municipality has entered into agreements to purchase buildings and property for approximately $4 million. 18 Financial Report 2003 - The District of Maple Ridge $ 4,853,799 $ (6,637,864) 1,527,899 867,286 154,569 202,819 (3,885,291) (7,685,132) (4,878,927) (705,079) 1,458,042 1,463,021 116,869 (2,546,074) (1,525,080) 106,085 3,149,694 200,446 184.868 2,116,013 1,380,676 592,547 4,734,622 660,303 83,235 7,451,383 Statement C The Corporation of the District of Maple Ridge Consolidated Statement of Change in Cash and Temporary Investments For the Year Ended December 31, 2003 Restated Actual Actual 2003 2002 Cash and Temporary Investments Provided by (IJsed For): Operations: Excess (Deficiency) of Revenue over Expenditures Decrease (Increase) in Non-Cash Financial Assets Portfoh o investments Accounts receivable Recovei able local improvements Property held for resale Other assets Increase (Decrease) in Short Term Liabilities Accounts payable and accrued liabilities Deferred revenues Restricted revenues Severance liability Refundable performance deposits and other Financing: Principal repaid Financed construction costs (1,913,503) (2,137,586) 11,095,834 (1,913,503) 8,958,248 Increase in Cash and Temporary Investments 1,171,018 6,178,425 Cash and Temporary Investments - Beginning of Year 19,430,541 13,252,116 Cash and Temporary Investments - End of Year $ 20,601,559 $ 19,430,541 on pë4552 are an integralpart ofthitatement b) Contingencies and Commitments (Note 10) Financial Report 2003 - The District of Maple Ridge 9 Statement 2 The Corporation of the District of Maple Ridge Statement of Changes in Capital Fund Balances For the Year Ended December 31, 2003 Restated Actual Budget Actual 2003 2003 2002 Capital Fund Balances - Beginning of Year as Previously Reported $ (1,331,522) $ (2,400,656) $ (8,296,942) Adjustment of prior years (Note 13) (1,069,134) - (1,069,134) Capital Fund Balances - Beginning of Year as Restated $ (2,400,656) $ (2,400,656) S (9,366,076) Add: Revenues Allocated to Capital Funds Subdivision infrastructure contributions 4,849,407 4,849,407 1,663,909 Senior government grants 737,350 4,302,818 1,292,265 Development revenue 956,925 14,325,858 1,113,076 Other capital contributions - 999,286 1,005,314 1.241,739 7,542,968 24,483,397 5,310,989 Increase in Financed Capital Construction - - 11,095,834 Internal Transfers Transfer from Revenue Funds 2,318,453 4,556,664 1,717,843 Transfer from Reserve Funds Local improvement fund (4,994) (18,315) 22,375 Equipment Replacement 753,768 968,149 938,145 Capital works 1,563,415 4,224,508 6,254,952 Fire Department capital acquisition 154,526 1,028,170 453,967 Land 5,368 7,730 731,285 Committed projects 1,514,986 3,688,392 5,060,477 Other 193,880 1,408,500 - 4,180,949 11,307,134 13,461,201 Less: Capital Expenditures Protective services 365,683 1,230,656 781,353 Transportation 2,589,050 12,854,460 3,677,744 Recreation 2,243,117 10,462,320 14,486,206 Sewer and water utilities 2,523,004 6,211,261 2,332,398 General government 1,674,938 2,646,772 1,678,837 Planning, public health and other 189,196 760,806 - Subdivision infrastructure 4,849,407 4,849,407 1,663,909 14,434,395 39,015,682 24,620,447 Increase (Decrease) in Capital Fund Balances (392,025) 1,331,513 6,965,420 Capital Fund Balances End of Year $(2,792,681) $(1,069,143) $(2,400,656) 20 Financial Report 2003 - The District of Maple Ridge Management's Responsibility for Financial Reporting The information in this Annual Report is the responsibility of management. The Consolidated Financial Statements have been prepared in accordance with Canadian generally accepted accounting principles as outlined under "Significant Accounting Policies" on pages 39 and 40. These include some amounts based on management's best estimates and careful judgement. M nagement maintains a system of internal accounting controls to privide reasonable assurance that assets are. safeguarded and that transactions are authorized, recorded, and reported properly. Management also administers a program of proper business compliance. BDO Dunwoody LLP, the Municipality's independent auditors, have audited the accompanying financial statements. Their report accompanies this statement. Council carries out its responsibility for the Consolidated Financial Statements principally through its Audit Committee. The Committee meets with management nine times on a scheduled basis and at least semi- annually with BDO Dunwoody LLP to review their activities and to discuss auditing, internal control, accounting policy, and financial reporting matters. BDO Dunwoody LLP has unrestricted access to the Municipality, the Audit Committee and Council. The Audit Committee reviews the consolidated financial statements with management prior to submission to Council for approval. It also reviews the recommendations of the independent auditors for improvements to controls and as well as the actions of management to implement such recommendations. Jacob G. Sorba, C.G.A. / Jim Rule Director of Finance " Chief Administrative Officer Financial Report 2003 - The District of Maple Ridge The Corporation of the District of Maple Ridge Financial Information Act STATEMENT OF FINANCIAL INFORMATION APPROVAL The undersigned, as authorized by the Financial Information Regulation, Schedule 1, subsection 9 (2), approves all the statements and schedules included in this Statement of Financial Information produced under the Financial Information Act. Jacob G. Sorba, CGA Director of Finance Date Prepared pursuant to the Financial Information Regulation, Schedule 1, Section 9 - )- CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: Her Worship Mayor Kathy Morse DATE: May 21, 2004 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Committee of the Whole SUBJECT: Municipal Objectives EXECUTIVE SUMMARY: Under the Community Charter we are required to include a statement of municipal objectives in the annual report for each year and to report on the progress made towards those objectives. The annual report published in June of 2004 must contain a statement of municipal objectives for 2005. The intent of the Charter requirement is to improve governance by providing council with the opportunity to inform the community of what they intend to accomplish, how they intend to accomplish it, and how actual results compare to the stated objective. Suggestions for municipal objectives for 2005 are attached in Appendix A. RECOMMENDATION(S): That the municipal objectives suggested in Appendix A to the staff report dated May 21, 2004 be approved and included in the Annual Report as required by the Community Charter. DISCUSSION: Background Context: The Community Charter, enacted in January of this year, requires that municipalities begin to include in their annual report the objectives, or targets, that the municipality intends to accomplish and to report on the progress made toward their achievement. The intent is to communicate what a municipality plans to accomplish in a year, how it intends to accomplish it, and how actual results measure against the objective. 2004 is the first year affected by this new requirement, and our annual report is required to contain a statement of objectives for 2005. We believe that these objectives can be developed by reviewing the strategic direction developed by Council, and the results of the customer satisfaction survey completed in 2003. A survey of communities across Canada indicates that, where objectives are published, they are generally drawn from these sources. Suggestions for 2005 objectives are attached in Appendix A. Desired Outcome(s): The District of Maple Ridge forms the first layer of government for the residents of Maple Ridge and Council is committed to providing that governance in as open a fashion as possible. Publishing a statement of objectives will enhance that commitment by providing Council with the opportunity to inform the community of what the municipality plans to do, and to account for actual performance. Strategic Alignment: The strategic direction laid out by Council has its foundation in the vision statement to provide "a safe and liveable community for our present and future citizens". The statement of municipal objectives required by the Community Charter will provide our present and future citizens with information about what we are doing to fulfil that vision. oq-32. Citizen/Customer Implications: The published objectives will be drawn directly from the results of customer satisfaction surveys and Council's strategic direction. This will provide the citizens of Maple Ridge with reassurance that their concerns and visions for the community form an important part of the local governance process. Business Plan/Financial Implications: The municipal objectives set out in Appendix A are addressed in the 5-year Financial Plan adopted by Council in May. The Financial Plan is developed using Council's strategic direction as a guideline and any new initiatives are measured against those guidelines prior to being included in the plan. 1) Policy Implications: None. Council's policies are reflected in the departmental business plans and the 2004-2008 Adopted Financial Plan that provide for the accomplishment of municipal objectives. g) Alternatives: As per the Community Charter, the annual report published this year must contain a statement of municipal objectives for 2005. There is no alternative. CONCLUSIONS: The municipal objectives suggested in Appendix A have been drawn directly from Council's strategic direction and the results of a customer satisfaction survey conducted in 2003. We believe they incorporate the views of the citizens of Maple Ridge as expressed in the survey and are representative of Councils ongoing vision for and commitment to the community of Maple Ridge. Prepared by: Catherine Nolan Accountant III Approved by: t<Jacob'Sorba CGA Dictor of Finance Approved by: Pan Gill, BBA, CGA M Coi'ibrate & Financial Services Concurrence: /.L. (Jim) Rule /Chief Administrative Officer CN/cn LObjective W, hatTT do we want1OIt1D) iii piIfl W Lawill weistTTh Ensure that quality emergency services are delivered in a Acquire land and begin construction of Firehall #4. Safe & Livable Community timely, effective, and efficient manner. • Provide fire & safety education to children & adults. Address the impacts of emerging social issues on the local • Establish a social planning function within district staff community and citizens through social planning and • Support local organizations that provide food and collaboration with other levels of government and local service shelter to homeless and disadvantaged citizens. providers. • Support Communities in Bloom and their efforts to Enhance the natural beauty of Maple Ridge promote Maple Ridge through the annual contest. • Maintain the landscaping in the downtown area. • Support organizations such as Adopt-a-Block. Economic Development Create an environment that will attract and retain investment in • Establish an Economic Development Office. the community. • Promote business opportunities in Maple Ridge • Hold town hail meetings on topics of interest to our citizens. Function as an open government with the greatest possible • Provide the public with a monthly update detailing Governance access by citizens to information and decision making Council's work plan and a calendar of upcoming discussion items. processes. • Use and promote the website as a method of providing quality information to the citizens of Maple Ridge. • Seek partnerships with other levels of government for Maintain and enhance a multi-modal transportation system major road projects to maximize the value received by Transportation within Maple Ridge to provide citizens with safe, efficient taxpayers. alternatives for the movement of individuals and goods • Inspect and maintain sidewalks, roads and streetlights annually. • Maintain agreements with local environmental groups In partnership with other levels of government, adjacent concerned with the protection of Maple Ridge Environment municipalities, and community groups, develop programs and watercourses. projects to preserve and enhance the natural assets of Maple • Encourage citizens to take advantage of curbside Ridge recycling, reducing the burden on landfill sites. Appendix A /No-') CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: Her Worship Mayor Kathy Morse DATE: May 10, 2004 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: C 0t4) SUBJECT: Disbursements for the month ended April 30, 2004 EXECUTIVE SUMMARY: Council has authorized all voucher payments to be approved by the Mayor or Acting Mayor, together with the Director of Finance. Council authorizes the vouchers for the following period through Council resolution. The disbursement summary for the past period is attached for your information. Expenditure details are available to any Council member for review in the Finance Department. RECOMMENDATION: That the "disbursements as listed below for the month ended April 30, 2004 now be approved" GENERAL $ 3,321,477 PAYROLL $ 833,008 PURCHASE CARD $ 83,640 S 4.238,125 DISCUSSION: Background Context: The adoption of the Five Year Consolidated Financial Plan has appropriated funds and provided authorization for expenditures to deliver municipal services. The disbursements are for expenditures that are provided in the financial plan. Community Communications: The citizens of Maple Ridge are informed on a routine monthly basis of financial disbursements. Business Plan / Financial Implications: April, by tradition, is a light month for disbursements with most payments being of a routine nature for general operating purposes and lease payments for the Town Center. Replacement or purchase of equipment and vehicles from a variety of vendors was $180,517 and insurance deductibles of $76,537 were paid to the Municipal Insurance Corp. "3 d) Policy Implications: Approval of the disbursements by Council is in keeping with corporate governance practice. CONCLUSIONS: The disbursements for the month ended April 30, 2004 have been reviewed and are in order. A ec------- Prepared by: Bernice Carstensen Accounting Clerk II 4K~~ Director of Finance ii Approv'e by \ Paul Gill, BBA, CGA GM - Corporate & Financial Services Concur/ence: J.L. (Jim) Rule / Chief Administrative Officer bc CORPORATION OF THE DISTRICT OF MAPLE RIDGE MONTHLY DISBURSEMENTS - PERIOD 42004 VENDOR NAME DESCRIPTION OF PAYMENT 663977 BC Ltd. I Security refund Abbotsford Motorcade Inc. Chevrolet C2500 truck BC SPCA Contract - Mar Retro contract increase, Jan - Mar BC Hydro Hydro charges - Mar & Apr Boileau Electric & Pole Ltd Street light maintenance Traffic pole maintenance Underground wiring repair Brandt Tractor Ltd JD backhoe loader Canada Pipe Company Ltd Pipe Cherry Homes Ltd. Maintenance: Leisure Center Fairground Hammond Comm Center Library MR Campground Municipal Hall Parks PM Family Rec Center Rental properties RCMP Water tank utility building Renovation: Park shop office Fairground kitchen Chevron Canada Ltd Fuel, Feb - Apr Columbia Bitulithic Ltd Gravel Coniagas Ranches Ltd. Road dedication Coral Engineering Limited Mechanical audit - Leisure Center, PMFRC Cudahy, Susan Moving reimbursement Delcan Corporation Designs - 232 St. Bridge Emergency Communications Dispatch levy - second quarter ESRI Canada Limited Annual software support Fernandes, Mrs. C. Tax sale redemption Genstar Titleco Ltd. Security refund Glentel Inc Wireless telemetry Grandbois Management Ltd Childminding & programs Gre.ateLVanc_Wate.rD.istrict Waterconsumpiio.nEeb..4Mar.2_ -- Water sample analysis Debt payments Greater Vancouver Regional Dis Consulting: solar pool water heating Debt payments Greenwood Ford Sales Ltd. Ford Focus wagon Guillevin International Inc Fire Dept air-paks & supplies Hewlett Packard Canada Co. Annual maintenance contract Lidstone Young Anderson Professional fees - Mar Maple Ridge Historical Society Quarterly service fee Museum expansion project AMOUNT $20,000 $28,913 $13,196 $19,947 $33,143 $148,507 $16,026 $3,016 $737 $19,779 $130,554 $101,089 $8,317 $214 $384 $366 $126 $3,629 $4,899 $308 $38 $3,660 $1,008 $3,096 $3,892 $29,937 $78,870 $22,674 $18,000 $18,912 $15,000 $48,306 $185,435 $33,371 $62,307 $36,090 $59,736 $16,892 $.1.72229_ - ---.-. - $250 $66,903 $239,382 $1,176 $33,575 $34,751 $21,050 $15,651 $26,387 $18,472 $14,515 $1,998 $16,513 $6,264 $3,999 $7,804 $50,723 $32,877 $83 $57 $2,357 $3,400 $4,632 $492 $59 $800 $2,334 $2,063 $580 $1,370 $49 $195,159 $207,639 $34,269 $5,400 $8,446 $9,152 $34,650 -$18,349 $64,532 $225 $1,910 $77,785 $62,437 $46,953 $17,934 $18,067 $86,097 $76,537 $15,779 $402,798 $100,502 $57,267 $16,301 $15,800 $66,667 $140,222 $18,147 $31,126 $31,037 $18,981 Medical Services Plan Employee medical & health premiums MRTC Civic Limited Partnership Leisure & Youth Center rent - Apr Capital 5% replacement fund - Apr Leisure & Youth Center rent - Apr MRTC Tower Limited Partnership Library rent - Apr Office Tower rent - Apr Bike storage rent - Apr Chemical storage rent - Apr Capital 5% replacement fund - Apr Municipal Insurance Assoc Insurance deductibles Professional Mechanical Ltd Maintenance: Leisure Center Municipal Hall Fire Hall #1 Fire Hall #2 Library Operation Center PM Family Rec. Center RCMP Detachment Whonnock Lake Center Yennadon Comm.Center Receiver General For Canada Employer/Employee remittances PP 04/07 Employer/Employee remittances PP 04/08 RG Arenas (Maple Ridge) Ltd. Ice rental - Feb & Mar Ridge Meadow Comm Arts Council Art Center grant - May Donations Program rev - Mar Planning seminar & Donor meeting Ridge Meadows Seniors Society Quarterly operating grant, Apr - Jun Outstanding AIR deduction Ridge Meadows Youth & Justice 2004 grant Ridgemeadows Recycling Society Monthly contract for recycling Weekly recycling Litter pick-up contract Sunlife Assurance Co of Canada Arts Center rent - Apr Leisure & Youth Center rent - Apr Synertech Systems Corporation Annual maintenance fees - Amanda Terasen Utility Services Gas utility charges - Apr West Coast Kinesiology Service Fitness programs, Jan - Mar Western Tank & Lining Ltd Paint 256 St. Reservoir Workers Compensation Board BC Employer/Employee remittances 1st quarter - ._20Ot2002Au.d.it Disbursements In Excess $15,000 Disbursements Under $15,000 Total Payee Disbursements Payroll Purchase Cards - Payment PP 04/07& 04/08 Apr $2,651,740 $669,737 $3,321,477 $833,008 $83,640 $4,238,125 f/oO-O/ CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: Her Worship Mayor Kathy Morse DATE: May 25, 2004 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: C.O.W. SUBJECT: THEATRE BC FESTIVAL 2006 EXECUTIVE SUMMARY: Theatre BC represents over 200 amateur theatre groups throughout the Province. Each year competitions are held in various regions to select one production which will be performed at the Provincial-wide Festival. Several acting workshops are held during the festival. The event attracts 350 participants to the host community for a period of up to 9 days during which time local residents and other visitors to the community take advantage of viewing various performances. The 2006 BC Theatre Festival (Mainstage 2006) will be held at the Maple Ridge Arts Centre & Theatre (ACT). The attached request has been forwarded by the Festival organizers and is supported by the Parks and leisure Services Commission. RECOMMENDATION(S): That the following support be providedto the 2006 BC Theatre Festival: Letters of support endorsing Mainstage 2006. Municipal participation in welcoming delegates. Assistance and support within the envelope of available resources from the Parks & Leisure Services Volunteer Coordinator, the Maple Ridge Economic Development office and Parks & Leisure Services staff in general. A grant of $6,000 to be shared proportionate to the populations of Maple Ridge and Pitt Meadows. The provision of office space and access to a photocopier to the extent that existing resources permit during the 3-4 months leading up to the festival. Access to other available civic spaces for theatrical workshops during the festival on an as available basis including such areas as Municipal Council Chambers, public library, meeting rooms, etc. DISCUSSION: Background Context: The attached correspondence identifies several benefits to both Maple Ridge and Pitt Meadows of - ............- .----hosti•ng-such-an-event -that-sense-this-event-is-simi-iar-to-P-rovincial-spotts-reia-ted-compet-it-ions— -- that have been hosted previously in this area. As a result of theatre ticket sales and other Provincial sponsorships, the local cost is actually is somewhat lower than the other events the two communities have submitted bids for in the past. The Festival will also highlight the new facilities available to visitors throughout the Lower Mainland and will aid in developing ongoing tourism opportunities through attendance at various events held at the ACT. Desired Outcome(s): The desired outcomes include positive economic development in terms of tourism and access by residents to several high quality productions from throughout the Province. '75/ c) Strategic Alignment: Part of creating a safe and livable community is ensuring residents have access to the Arts. The purpose for constructing the Arts Centre and Theatre was to provide a venue for developing local skills in this emerging industry. The amateur theatre produced in this festival focuses on skill development. In addition to the above the communities will benefit from several participants and visitors staying in the community for several days. This has tourism value for the community. d) Citizen/Customer Implications: Citizens will have the opportunity to view several performances and may be encouraged to participate in local amateur theatre as a result of that exposure. Other benefits include increased use of the Arts Centre during what would otherwise be a slower time of year. e) Interdepartmental Implications: N/A 1) Business Plan/Financial Implications: Since the funding requested for this event is limited and in the form of a one-time grant, and since the two communities have a considerable of amount advance notice, staff feel the required funding can be provided through the regular business planning process for 2006. Policy Implications: N/A Alternatives: The alternative would be to not provide the requested funding in the expectation that it would be found through other sources. Several communities are vying for the event to return to their venues on a regular if not annual basis and part of their case is the offer of providing municipal support. To attract the event to come back will require a commitment at the level requested. CONCLUSIONS: Mainstage 2006 will provide Maple Ridge and Pitt Meadows with a unique opportunity to showcase the arts for local residents and visitors. This is the type of tourism opportunity we hoped would come to the communities with the opening of the ACT. The level of funding requested is similar to that provided in other host communities. Staff is of the view that the investment represents extremely good value for Maple Ridfi and Pitt Meadows. by: Mike Murray/ General MaI(ager; Conmunity Development f) Parks & Re1reationS,rvices Approved1: 1iul Gill General Manager; Corporate & Financial Services Concurrence: J.I (Jim) Rule C)Iief Administrative Office MM:ik G:\01 00 Administration\0230 Associations\RM Arts Council\ BC Theatre Festival 06\CR Theatre Festival Support.doc MAINSTAGE 2006 Co-Chairs Vicki McLeod John Stuart #4 22268 116th Ave Maple Ridge, BC V2X 1 P5 Maple Ridge, BC V2X 9K6 Phone 604-467-4188 Fax 604-467-4885 Phone 604-476-1984 Fax 604-951-0812 Email vmcleod@mainstreetcommunications.ca Email johnstuart@shaw.ca May 12, 2004 Mike Murray, General Manager Community Development, Parks & Recreation Services Parks and Leisure Services Commission District of Maple Ridge 11995 Haney Place Maple Ridge B.C. V2X 6A9 RE: REQUEST FOR SUPPORT FOR THEATRE B.C. MA1NSTAGE 2006 JUNE 30 - JULY 8 Dear Mr. Murray; We are delighted to write to you to outline plans to bring Theatre B.C.'s MAINSTAGE 2006 festival to the Maple Ridge-Pitt Meadows area and to request support for our efforts. The attached package provides quite detailed information about Theatre BC and the MAINSTAGE Festival. Briefly, MAINSTAGE is the Annual Provincial Theatre Festival for B.C. community theatre groups. Sponsored by Theatre BC, it is one of the longest-running theatre traditions in Canada. This exciting event is the culmination of winning plays from Theatre BC Zone Festivals involving up to ten Zones throughout the Province of BC. More than 60 community theatre clubs participate in Zone Festivals held from March through May, with hopes riding on the chance to take their winning play to MAINSTAGE for friendly competition with the province's best. The festival is a nine-day event that includes nightly performances of the winning plays, matinee performances and 'workshop' plays, theatre classes, workshops, presentations and social events. Here are a few statistics from past MAINSTAGE evnt Registrants/delegates: Box office receipts: Tickets per night: Total audience for the event Budget for the event Economic impact on host community 350 $15,000 + Registrants/Delegates totals 400 to 500 average 4000 - 5000. $150,000 - $200,000. $2,000,000 approx MAINSTAGE 2006 has been booked at the Maple Ridge Arts Centre and Theatre for June 30 - July 6 and preliminary planning work is underway. As co-chairs, our first steps involve seeking the support of the host community and this is the purpose of our letter. It is important for the success of MAINSTAGE that we have the support and participation of civic leaders, their staff and key community groups. In addition to the roles outlined in the committee structure (attached to the package), we have added a Community Involvement Chair position. Sharon Malone, president of the Emerald Pigs Theatrical society and an active Theatre BC member will hold this position. She will approach the following groups in the early stages to solicit letters of support and will continue to work with them to encourage their involvement in MAINSTAGE 2006: Chamber of Commerce Serving Maple Ridge and Pitt Meadows Ridge Meadows Community Festivals Society Ridge Meadows Community Arts Council Maple Ridge Pitt Meadows Tourism Association Maple Ridge Art Gallery Society School District #42 The MA1NSTAGE 2006 Festival Committee will also involve volunteers from the Fraser Valley Zone in the region. These include: Emerald Pig Theatrical Society Stage 43 Theatrical Society Millennium Players Smilin' Armadillies Opening Nite Theatre Gallery 7 Theatre Langley Players Surrey Little Theatre Surrey Academy of Music Heritage Valley Theatre Fraser Valley Stage Production Society Additional support for the committee includes: Fraser Valley Zone executive members Maple Ridge Coquitlam Pitt Meadows Maple Ridge Mission Abbotsford Langley Surrey Surrey Abbots ford Abbots ford Festivals Committee chairperson - Theatre BC Board Honorary Theatre BC Life Members (in the host community) Executive Director of Theatre BC MAINSTAGE 2006 will be managed by the MA1NSTAGE Festival Committee with support from Theatre BC staff. The total number of volunteers directly involved with the committee is 50. Additionally we will be applying for job creation grants to staff the event in the last several months prior to the launch. As noted, the budget for MAINSTAGE is between $150,000 and $200,000. A major portion (approx. $30,000) of the revenue is a grant from charitable gaming through Theatre BC. Another significant portion is in the form of registration and other fees, box office and sales (approx. $85,000). We also rely on in-kind donations, grants and corporate and other sponsorships. One of the keys to our success will be the support of the leadership of the host communities. This will help us generate interest from business, institutions, community groups and citizens. So, what do we need from you? 2 Our request: • A letter of support endorsing MAINSTAGE 2006 from the Districts of Maple Ridge and Pitt Meadows. This will help us in grant applications, regional promotions and in seeking early sponsorships. • Participation in planning for the involvement of civic leaders in welcoming delegates and in other festival activities. • Participation by civic staff in assisting the committee's work as appropriate. For example: volunteer coordinator, economic development officer, parks and leisure staff. • A grant/donation of $6000 to help us make this the best MA1NSTAGE ever. • In-kind donation of office space and access to photocopier and fax for 6-8 staff in the last several months leading up to MAINSTAGE 2006 and during the festival. • In-kind donation of use of additional available civic space as may be required for workshops or other festival activities. For example: Council chambers, library meeting rooms, Memorial Park. We believe that MA1NSTAGE 2006 can bring enormous benefits to the Maple Ridge-Pitt Meadows area. These include: • Tourism: MA1NSTAGE brings in delegates from across the province. For many, this will be their first exposure to the beauty of our area, and is a great opportunity to encourage them to come back for more! • Economy: Delegates and their families will require accommodation, transportation, meals and supplementary activities. There are great opportunities for local businesses to partner with the festival and maximize their exposure. • Promotion and Marketing: MA1NSTAGE will draw on a regional as well as local audience. The festival will be promoted throughout the region and help profile the communities of Maple Ridge and Pitt Meadows. Major media is likely to attend. • Exposure to the Arts & Arts Centre: MA1NSTAGE will provide a high profile for local arts groups and the Maple Ridge Arts Centre. It wilibring bc -al people to thetown centre and expose them to a high quality arts experience in a first class venue. Long term benefits: There is the potential for MAINSTAGE to return in future years. Both the cities of Kamloops and Nanaimo wanted this event permanently in their city, but it was decided to rotate the host city on a three—year cycle. MAII'TSTAGE 2004 will be in Kamboops, followed by MAINSTAGE 2005 in Nanaimo. MAINSTAGE 2006 is Maple Ridge's opportunity. MAINSTAGE 2007 will be in Kamloops again, followed by Nanaimo in 2008, and then a third city in 2009. We believe that Maple Ridge could be pitched as a more accessible ongoing venue in lieu of Nanaimo because of ferry costs. In summary, we believe that MAINSTAGE 2006 will be a major festival for the area and an exciting addition to our communities and we are prepared to work very hard to make it as successful as possible. In July of this year, we will be attending MA1NSTAGE 2004 in Kamloops where we will make a progress report to the Board of Theatre BC. It is our sincere hope that we can report that the Districts of Maple Ridge and Pitt Meadows are on board for MAINSTAGE 2006. Thank you so much for taking the time to read our package. If you have any questions, please do not hesitate to contact us. Sincerely; John Stuart, Co-Chair MAINSTAGE 2006 Attachments: • Mainstage Fast Facts • What is Mainstage? • Mainstage Festival Committee outline • Program from previous Mainstage Vicki McLeod, Co-Chair MAINSTAGE 2006 ru Fast Facts - Theatre BC MAINSTAGE 2006 Maple Ridge, June 30 —July 8, 2006 MAINSTAGE runs for nine days, from Friday through the following Saturday. Ten MAINSTAGE performances held (including two matinees). Six Workshop Play matinee performances held in a secondary venue. A Green Room party with 100 to 150 attendees is held each evening after the evening performance. A two hour coffee critique for the previous day's performance with 80 to 100 attendees is held each morning. Special Course workshops are held Monday through Friday with 150 to 200 registrants. The MAINSTAGE Awards Banquet & Dance with approximately 300 attendees is held on the last Saturday evening. Total Theatre BC Registrants/Delegates attending - approximately 350. Box office receipts - approximately $15,000 plus Registrants/Delegates total for the event. Tickets per night - 400 to 500 average, including Registrants/Delegates. Total audience for the event - approximately 4000 - 5000. Budget for the event - $150,000 - $200,000. Economic impact on host community - $2,000,000+ Both the cities of Kamloops and Nanaimo wanted this event permanently in their city, but it was decided to rotate the host city on a three—year cycle. MAINSTAGE 2004 will be in Kamloops, followed by MAINSTAGE 2005 in Nanaimo. MAINSTAGE 2006 is Maple Ridge's opportunity. MAINSTAGE 2007 will be in Kamloops again, followed by Nanaimo in 2008, and then a third city in 2009. The City of Kamloops provides a cash sponsorship of $6,000 plus an in-kind donation equal to this (office space for several months, use of photocopier and fax, staff - liaisonorrhostcommittee) Theeityof-Nanaimoprovides-a-grant-of-$4-;0OO--fr -om-itsDowntown- - Events Funding" program, and the Theatre BC offices in downtown Nanaimo are used for the MAINSTAGE committee. 5 What is MAINSTAGE? MAINSTAGE is the Annual Provincial Theatre Festival for community theatre groups throughout BC. Sponsored by Theatre BC, it is one of the longest-running theatre traditions in Canada. This exciting event is the culmination of winning plays from Theatre BC Zone Festivals involving up to 10 Zones throughout the Province of BC. More than 60 community theatre clubs participate in Zone Festivals held from March through May, with hopes riding on the chance to take their winning play to MAINSTAGE for friendly competition with the province's best. Your participation and support of this event is vital to the success of the Festival. Any contribution, large or small, will be gratefully accepted. Besides corporate and individual sponsorship of the event, there are 13 bronze trophies known as "Thespians" (original artworks created by world-famous Kelowna sculptor, Gert Maas) available for sponsorship, plus donation of merchandise/services required for the "silent auction" fundraising event. Corporate partners can provide support by becoming an event or performance sponsor. There are a variety of registration packages. Full week passes will include tickets to all MAINSTAGE plays, Workshop plays, Green Room Parties (after evening performance socials), and morning Coffee Critiques as well as entry (auditor) to all Scene Development sessions. Three-day passes and individual night tickets are also available. WHAT MAINSTAGE OFFERS From year to year over its history, MAINSTAGE has adopted many and varied theatre activities that developed into regular festival components. Combined, these set a unique atmosphere that provides for educational as well as entertainment opportunities that registrants and audience members simply do not have access to elsewhere. Key MA INS TAGE Presentations MAIN STAGE Performances: The invigorating competition of plays selected from the Zone Festivals held in the ten TBC Zones around the province is the centrepiece of MAINSTAGE. Each evening performance is followed by a brief public adjudication by the professional festival adjudicator. The following morning, each MAINSTAGE presentation is discussed in-depth by cast, crew, adjudicator and registrants in a "Coffee Critique". Open to registrants and public. Workshop Plays: Selected through a joint consultation process from non-winning zone entries, these two productions work closely with a professional instructor who reviews an initial performance, reworks specific aspects of the production, and prepares the play for a second performance after an intense period of rehearsal. The Workshop Play Instructor also serves as Instructor for the "Directors' Lab" workshop component of the Workshop Plays series. The Workshop Plays performances are open 0 reci estrants and ptihli, on a first comfiterved basis. The re-working sessions are open to registrants. Special Course Workshops: A series of performing arts workshops, instructed by professionals, are scheduled throughout the week (daytime). Running in 3-6 hour blocks, these sessions may offer more hands-on participation to people wishing to learn more about many aspects of theatre. Topics may include acting, direction, playwriting, stage managing, musical theatre, acting for the camera, lmprov, and Technical, Set and/or Costume Design. Participation is open to registrants and the public by pre-registration. A very reasonable fee is charged. Awards Ceremony: The Awards Ceremony follows the final MAINSTAGE performance and public adjudication on the closing Saturday evening of the festival. Thespian Trophies, Theatre BC's equivalent to the Oscar, are awarded, as selected by the Adjudicator, to category-winners from the competitive productions. Annual awards & certificates for special accomplishments are also awarded. Open to all ticket holders. Social Events President's Reception and Opening Ceremonies: The President's Reception is held prior to the first MAINSTAGE presentation on the opening evening of the festival. Refreshments, entertainment and a silent fundraising auction are often provided to welcome registrants and public. Opening ceremonies, which take place in the theatre, just before the first MAINSTAGE presentation, involve local, provincial and federal representatives as well as cultural personalities and TBC executives. Open to all ticket holders. Green Room Socials: Following each evening of theatre on the MAINSTAGE, audience members, cast & crew, staff and volunteers are invited to enjoy good company, good food and a relaxing atmosphere to unwind, share friendships and ideas, and lay back after the excitement of the day. A theme for each evening's Green Room may be incorporated. Traditional for the final Friday Night Green Room is the appearance of the "Grand Poobah", who oversees the swearing of allegiance to the "MAINSTAGE Oath" by all Festival "Virgins". The Green Rooms are open to everyone, cover charge. Final Night Party: To wind up the eight-day festival, a Final Night Party follows directly after the Awards Ceremony. A full dinner, no-host bar, dancing, prizes, presentation can be included in the fun, marking the end of the community theatre year, and a last chance to visit with friends old and new before heading back home. Other MAINSTAGE Activities A General Meeting of Theatre BC is held on the final Saturday afternoon of the MAINSTAGE festival. Theatre BC's election of officers takes place during this General Meeting. Silent Auction: Donations of goods and services are collected by the Host Committee (fundraising) for inclusion in a Silent Auction. The items are displayed in the theatre lobby or reception area, with bid sheets for signing or ticket receptacles for adding purchased vouchers with name and phone number. At the end of the 7 MAINSTAGE week, the items would go to the highest bidder or the name drawn from each respective ticket receptacle. This is normally done between the final performance and the Awards Ceremony. 3. Recreational Activities (optional): Occasionally, time permitting, the Host Committee may choose to add an extracurricular activity, such as softball game or golf tournament to the list of activities for the week. WHAT MAINSTAGE AIMS TO ACHIEVE Theatre BC's annual provincial theatre festival, MAINSTAGE, is one of the longest running theatre traditions in Canada. The objectives of the provincial festival are: To promote the role of community theatre in B.C. by showcasing productions that represent all regions of the province; To determine and honour the best efforts in community theatre in all phases of theatrical production; To provide a diverse educational experience to TBC members, participants and audience members through professional adjudication and instruction; To meet as a professional body and encourage the interaction of representatives of different backgrounds and regions in the province who share a common cultural involvement; To involve as many TBC members as possible and continue a growing understanding of the association of community theatre clubs through TBC; To focus public attention on ongoing theatre activity in the host community and the region, in order to support or initiate its development; To develop and demonstrate the significance and scope of TBC's provincial festival by incorporating the participation and support of local concerns, which may include the municipal government, tourism, business associations and cultural, non-profit or other community service organizations; To generate revenue in order to perpetuate the development of TBC and its member clubs. F;' MAINSTAGE FESTIVAL COMMITTEE The following is a guide to the formation of a MAINSTAGE committee. The makeup committee can be adjusted and modified as required given the resources and logistical concerns of the Host Community, the accessibility of federal job creation and provincial government funding and, consequently, the availability of a support staff. All of these considerations must be dealt with at the time of the committee's formation. COORDINATOR: (CHAIR) This person, often known as the Chairperson of the Host Organization Committee, is the main spokesperson who represents Theatre BC to the Host Community and vice versa. The coordinator reports to each Board and/or Executive Committee meeting over the year, and may be an appointed member of Theatre BC's Board of Directors. It is the coordinator's responsibility to recruit committee personnel, set timetables and to call and preside at committee meetings. The coordinator is a signing authority on all MAINSTAGE accounts, supervises staff hiring, and is the main liaison between MAINSTAGE committee and TBC Executive Director. The coordinator is the ultimate local authority entrusted MAINSTAGE by Theatre BC Boar3 and members. TREASURER: Accounting experience is a prerequisite for this committee position. The treasurer becomes the main signing authority responsible for all MAINSTAGE accounts, budget monitoring (with TBC Executive Director and Treasurer), authorization of local payments, supervision of project expenditures and reporting and assists in identifying local costs and sources of funding. The Treasurer designs and enforces financial tracking procedures and prep the draft financial statement from ledgers. A chart of Accounts matching Theatre BC's will be supplied by the Treasurer. SPONSORSHIP AND FUNDRAISING: The committee member responsible for this vital MAINSTAGE activity will be expected to identify sponsorable festival components in conjunction with the Coordinator, Treasurer and TBC Executive Director. (S)He will also identify potential sponsors and advertisers and advise on methods of approach. PUBLICITY AND PUBLIC RELATIONS: Identification of media contacts and promotion strategy are the first jobs for this committee member A publicity calendar should be set up at an early date, and appropriate media releases, with photo opportunities where possible, passed on to media. A liaison with community and business groups, such as the Chamber of Commerce, Arts Council etc. is also an important part of the Publicity and PR function. FACILITIES: The facilities coordinator is responsible for investigation and negotiation of venue bookings, including identification of the working budget and supervision of contractual agreements, venue management and clean up. Also supervises dissemination of technical plans, policies and guidelines to participants in advance of MAINSTAGE venues. The facilities coordinator should also work closely with the Technical Advisor, who may be a "Facilities" committee member to make sure that technical time schedules are fair and adequate for each participation group. HOSPITALITY: Responsibilities include coordination of volunteers and assignments, site concessions, transportation (if applicable), budget management and theme concepts if desired. During MAINSTAGE the President's reception, silent auction, meetings, coffee critiques, green room, awards ceremony, and the closing night party all fall under the hospitality umbrella. One of the major tasks of this coordinator is recruitment of volunteers and another is the maintenance of volunteer interest and enthusiasm throughout the Festival. When the dust has settled and everyone has gone home, the hospitality coordinator must have at hand a developed volunteer recognition plan, and carry it out. ACCOMMODATIONS: This coordinator identifies and confirms "Festival Hotels" and executed agreements for Zone Festival program cover advertising or listings, and complimentary rooms for contracted personnel. (Sponsorship committee should be consulted). This committee could also include transportation such as venue shuttles if needed, personnel assistants and airport shuttles, as well as arrangements for a convention number for reduced rates on airline tickets. (Contact Theatre BC office) SECRETARY: Keeps and circulates minutes of all MAINSTAGE committee meetings, assists with compilation of final committee reports and assists Treasurer with bank agreements, etc. Could also assist with correspondence as required by other coordinators, e.g. letters soliciting sponsorships, donations, etc. REGISTRATION AND ADMISSIONS: The "Registrar" must identify and anticipate registrant needs and concerns (venue proximity, schedule, traffic flow, identification, meals provisions, and efficient and user friendly registration desk set-up). Arrangements for the TBC "question of the day" survey fall into this committee's jurisdiction, but the venue ballot boxes, distribution and collection procedures and the question come form TBC. A Novelty plan including cost and quantity projections, developed with Sponsorship/Fundraising coordinator, Admission rates, ticket plans, complimentary tickets policy and outlet arrangements are all part of Registration and Admissions, as are the tickets for supplementary events, such as workshop play performances and arrangements for the use of TBC Club Card throughout the host community. Registration Rates and info must be supplied by March 31St for inclusion in the MAINSTAGE Registration Issue of the Theatre BC News (see previous year's copy for references). TECHNICAL ADVISOR: This is a job for a technically qualified person who must be completely familiar and comfortable with the technical aspects of each venue, and can ensure that all technical requirements are met and provide for. The Technical Advisor may be a member of the Facilities committee, and acts also as a liaison with Theatre venues and assists with tech rehearsal -- 11. ENTERTAINMENT: 10 This coordinator can be a member of the Hospitality committee, and assumes responsibility for entertainment in Theatre foyer (if applicable), President's reception and nightly Green rooms. The music and entertainment for the Closing night party also come under the supervision of this coordinator. GRAPHICS: The Graphics coordinator is a consultant to advise "Publicity and PR" on visual considerations, including signage, advertising program layouts, registration packages, banners, novelty items and any other printed materials relating directly to MAINSTAGE. Production of these items, where feasible, can be done by this coordinator. ADDITIONAL DIRECTORS: It is recommended that the following groups or individuals (subject to Host Community) be included in or consulted by the MAINSTAGE committee: Chamber of Commerce Municipal government Zone chairperson and Zone Treasurer (Casino account) Festivals Committee chairperson and TBC Board Honorary Life Members (in the host community) Executive Director of TBC Arts Council Media Representative Tourism Association and/or Business Association The MAINSTAGE committee should then work with the Executive Director to review basic policies, objectives for the MAINSTAGE festival at hand, financial concerns and to define a timeline for the year, including other TBC events as promo opportunities. 11 - . - N- , J It. aircanada.com—the start of a beautiful relationship .com H. and go for Less .com New fares At aircanada.com we're permanently offering new '---.. - - low one-way web fares across Canada, exclusively online! 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'I rz i '• -hj.. *.L -t!A 4 VZX -, IPhuiti F SU1IiL1!it - tlItIII-. • •-,.-• 4 II9 t•• U iI,i ti lj!!i wo $v rz tkMurt wil zjvzj,-. r') t,t .i F -*JA9 IU I 1 $r IJ IJM tE J Lm tii Ith.l iM r Tttb ti) •4!' ' - - I i-I' '- ••e_ w sr I'-- U •9' •,J !ét7 &9t••c ct49I' Xufn .' I4,29 #Y '*c.. f1w Ii IIZ I'S ui'? 1*1* ' u '9 I'. *5 'A 941t,tI .it, *d tL!s,9 rokiT ' .iI' Ut4I uA* il'1•,, ,, — it *itt 1,-44t, •9• S'9I* ,, i.4i'-. **P*9' lit 1113 U1t I',it f1Ilq .t •, r Id l*' •',*1* I I ottr rs .9,, cIi 4 'L'fId to Ah, w 1.... h' I'll' 99 ?dZJ lId *' 9i '.'Idl 951I 11' Id IT44' ?'4c3rr 4 for The Love of Thetitre... A FriefHistoj of Thecttre BC Now 70 years old, Theatre BC is one of Canada's liveliest grassroots arts organizations. Theatre BC is the provincial arts service organization representing approximately 80 community theatre groups around BC, assisting the growth and development of what used to be referred to as amateur dramatics. Theatre BC is a vital thriving umbrella organiza- tion nurturing the spirit of community Theatre - an association of people involved in theatre sob out of a love of the stage. Theatre BC and its members foster the growth of professional- ism, for always behind the fun is a serious- minded pursuit of excellence. Theatre BC owes its start to one of the province's colourful historic characters, "Major Bill" Bullock-Webster, who took up touring as an actor, stage manager and producer upon his arrival in Canada early last century. In 1923, Major Bill established the BC Drama Festival Association out of an office in the legislative buildings. Its goals were to establish as many Theatre groups as possible in the province and hold festi- vals, the first of which was in April of 1932 at the Crystal Gardens in Victoria. By 1939, there were more than 178 member groups in BC and the festival was an annual event. One of Theatre BC'S co-founders was Jessie Richardson, whose lifetime of encouraging and enriching Theatre activ- ities in British Columbia was formally recognized by Theatre BC in 1981 with the creation of the Jessie Richardson Scholarship. Dday Theatre BC develops community-based the- atre through regional workshops, Zone and MAINSTAGE festivals, its Annual Canadian National Playwriting Competition, now in its 15th year, and provincial and regional theatrical workshops. Theatre BC provides member groups with itinerant professionals who can be called upon for expertise, guidance and workshops in particular areas of the discipline, such as directing, acting, technical work, promotion and. vtdience develop- ment. It promotes the importance of theatrical expression at the amateur level, and provides a network of communi- cation for community theatre and the arts in general. Theatre BC'S activities, services and members are promoted on its extensive website at www. theatrebc.org . We invite you to join our community! Suviiiierfatic( Süi9ers & Ptrjers On behalf of the Summerland Singers and Players, I would like to welcome you to Mainstage 2003! We are very pleased to be your host club for this theatre extrava- ganza, especially since we are celebrating our 90th Anniversary this year. Our long history of theatre in Summerland can be traced back to a small group of English men and women who were inspired by visiting thespians from "the old country" around 1910. They worked together to produce such plays such as "David Garrick" in 1912 (see Mainstage Posters) before deciding to form an official theatre group and tackle some of the much loved musicals of W.S. Gilbert & Arthur Sullivan. By 1913 the Summerland Operatic Society was formed and their first production of The Mikalo began a long tra- dition of musical theatre in our community. In the 1920s the group was known as the Summerland Light Opera and by the 1930's the name was changed to the Summerland Singers and Players. Remaining true to our British roots, we produced mostly Gilbert and Sullivan over the years, some of them many times until the early 1980's. We haven't done Gilbert and Sullivan since that time but we're gearing up to do a grand revival in January 2004, in honour of our milestone birthday. We have a long history of association with Theatre B.C. (with some dry spells!) but our enthusiasm in recent years has led us to this place and this time: Mainstage 2003. We're thrilled you're here and we hope you thoroughly enjoy and appreciate the efforts of everyone - on Olfj stage and off - that has come togeth- . er to make this /.. festival possible. ..' Susan Gibbs, President Summerland Singers & Players ThC ioard of Directors: Executive Committee President: Carroll Lefebvre, Delta Vice President, Festivals: David Eaton, Fort Sr. John Vice President, Membership & Communications: Tanya Laing Moore, Cranbrook Vice President, Programs & Services: Adele M. Kuyek Grout, Armstrong Secretary Treasurer: Pennie Liebel, Campbell River Recording Secretary: 14— Jacqollyne Keath, New Westminster Past President: Marianne Brorup Weston, Terrace Zoue Chairs: Central Interior - Andrea Mallett, Prince George Fraser Valley - John Stuart, Maple Ridge Greater Vancouver - Ken Morton, White Rock Kootenay - Frank Goodsir, Creston North Island - Dori McGarrigle, Parksville North Shore - Bill Elliott, West Vancouver Okanagan - Lyn Dyer, Reveistoke Peace River - Sue Popesku, Fort Sr. John Skeena - Alan Weston, Terrace South Island - Garry McPhee, Lake Cowichan Athiii'iistrative Staff Executive Director - Robb Mowbray Executive Assistant - Lisa Despres Bookkeeper/Accountant - Yasemin Yorgancioglu Technical Director - Robin Boxwell Stage Crew Sophie Stewart, Roger Kemble Maivtsta9e 2003 Covirniittee Chairman - Chad Mielke Treasurer - Betty Ann Xenis Secretary - Fran Depper Registration - Betty Ann and Doug Xenis Fundraising - Chad Mielke Accommodations and Venues -. Lorrie Forde Public Relations - Jo Ann Reynolds Hospitality - Jim Warne, Darlene Forsdick, Heather Mielke, Entertainment - Jeanne Wnuk, Judy Byer, Erin Beck Poster & Program Designer - Bill Baker. SpeedwayService.com Volunteers - Sue Gibbs Workshop Plays - Doug Xenis Special Courses - Laura Mielke Transportation - Arvon Brunt, Stephanie Davis Coffee Critiques - Ed Schnieder I H SUMMERLAND tIMTB BUILDERS MARTA. Your complete 'start to finish' supplier Carpet, Flooring, Paint, Windows, Doors, Mouldings, Plumbing, Electrical, Pet & Gardening Supplies - 9310 Jubilee Rd Summerland, BC Toll Free: 1-800-663-0622 - Fax: (250) 494-0532 - 101 Whether you come by car or puli up to our dock in your boat. Shaughnessy's Cove offers a relaxing atmosphere on the heated patio in summer and the warm glow of cozy fireplaces in winter. Located in historic tower Summertand and named after Sir Shaughnessy, one of the thwns founders. Shaughnessy's features delicious food and drink served with a dash of fun. se#, U4 11 4n - -98 izel? w'hrind .0 I1u S&b.. e/i/t,jaI fleiu Messticje from the Presicteut - Crro(1 Lefebi're Welcome to Mainsrage 2003! This is a very historical year for Theatre BC and especially for our hosts, The Summerland Singers and Players in Summerland. Theatre BC celebrates its 70th Anniversary and Summerland Singers and Players are celebrating their 90th Anniversary! Wow! All I can say is that longevity such as that can only mean success! Congratulations to Theatre BC and to The Summerland Singers and Players. Well, here we are! Another showcase for the best-in-the-west in community theatre! After a grueling season of ten zone festivals all over the province, the Best Production of each zone will now have the opportunity of per- forming their award winning play to our audiences, their peers and to the Mainstage 2003 Adjudicator, Mr. Bill Millerd. How exciting! The anxieties will be high and I can guarantee there will be lots of butterflies, but the joy of festival is that every- one is supporting each other and applauding their peers' accomplishments. It's a time for old friends to get togeth- er again and many new friendships will be made all in the name of theatre. I know I get nervous sitting in the audience waiting for the curtain to come up on a Mainstage play and that is because I want the production to be the best ever for that cast and crew performing on stage that night. It is so exciting for everyone involved regard- less of their role. Theatre groups in British Columbia draw on a rich pool of Canadian talent. The productions brought together for Mainstage 2003 are a reflection of the diversity that exists within the theatre arts community. As the week unfolds, I know that you will be treated to many excellent performances. A huge thank you to Chad Mielke and his team of volunteers who have come together to work extremely hard to bring this festival to all of us. Hosting a Mainstage Festival requires an enormous amount of planning and the participation of many volunteers to ensure a smoothly run event. I am confident that the hard work and enthusiasm of your host committee will ensure an enjoyable, successful event and a chance for them to show- case their community to the province! To all of you who have ventured into the theatre to be a part of Mainstage as our audience members, I thank you for supporting all of us and hope that you will put community theatre on your entertainment list in the future. We are a team, of sorts; without you, there is no "us"! Finally, I wish all of the participants the very best of luck. May you all enjoy the camaraderie and joy that Mainstage brings and always remember the spin of festival. Break-a-leg! Carroll MessLl9e from the Mth'istt1t3e CJictirwia'i - CkR,I( Me1ke In the fall of 2000 the Summerland Singers and Players presented Theatre BC with a proposal to host Theatre BC'S MAINSTAGE Theatre Festival in July, 2003, as part of our 90th anniversary cdebrations. Where has the time gone?!!! As Chairman for the Host Committee, it is with great excitement and pride that I welcome you to MAIN- STAGE 2003. This year is a very special year for both Theatre BC and the Summerland Singers and Players. Theatre BC is celebrating their 70th anniversary of Provincial Theatre Festivals while the Summerland Singers and Players are celebrating their 90th year of community theatre in the town of Summerland. I want to take this opportunity to say a huge heart felt Thank You to the entire committee for spending count- less hours tolerating my lack of computer skills and high demands and expectations. The success of this festival, lies within the hard work and extreme dedication of this entire group. It has been a pleasure to work with you all and I would do it again in a heartbeat. A big Thank You also goes to the deserving Volunteers. All of the volunteers volunteered their time not for what they may receive, but rather for what they had to give. Attitudes like the ones displayed by the Volunteers at this Festival are what shine a positive light on our Communities. Lastly, I would like to thank the participants and the audiences, without whom, would make this Festival rather uneventful and anti-climatic. It reminds me of that old saying; "If an actor falls in the forest and nobody sees him, does he really fall." I'll admit it's not really that old of a saying, I just made it up right now, but the point is still true. The survival and continued flourishment of theatre and the arts in general, rely on the audiences. Thank you for taking part this week. I promise you an exciting week of Theatre filled with laughter and tears surrounded by friends old and new. Sit back, relax and enjoy what MAIN- STAGE 2003 has to offer you and thank you for being a part of our Festival. Sincerely Chad Mielke, Chairman, MAINSTAGE 2003 iil1 MitIerc( - Maiusta9e Adjt4clicicltor - A Fio9rciphica1 Sketch Born in West Vancouver to a prominent British Columbia family involved in the fishing industry, Bill Millerd graduated from the University of British Columbia with a BA in Political Science and International Studies, and later from the National Theatre School in Montreal in the Production/Technical section. Mr. Millerd has worked for several Canadian theatre com- panies, including the Shaw Festival and Vancouver Playhouse Theatre Company. Since 1972, Mr. Millerd has been the Artistic Managing Director of Vancouver's Arts Club Theatre. During his time with the company, Bill has expanded its operations to include year-round programming and regional and national tours. Mr. Millerd oversaw the con- struction of two theatres on Granville Island: the Mainstage (now known as the Granville Island Stage) in the fall of 1979, and the Revue Stage in 1983. During his tenure with the company, over 400 plays have been produced, one hun- dred of which Bill himself has directed. Under Mr. Millerd's leadership, the theatre has staged over 110 Canadian works, including more than 60 premieres of new Canadian plays. In October 1998, the Arts Club Theatre celebrated its 35th season of professional theatre activity with the opening of the restored Stanley Theatre, the Arts Club Theatre Company's newest venue. This 1931 heritage cinema, restored as a 650- seat live theatre under the auspices of the Stanley Theatre Society, opened its doors to unprecedented numbers with the big band revue Swing. Mr. Millerd is a Governor of the National Theatre School of Canada. He has received a Jessie Richardson Theatre Award for Career Achievement and is a member of the Order of Canada. creei Roo'ii Thenies No-host refreshments available in the Green Room at the Sandman Hotel in Penticton following every evening performance. Come and join in the fun!! Not sure what to wear to get into the festival spirit? Here are some suggestions for you to "try on": Fri Jul 4 - Greek and/or Roman Rinse out your toga and brush off your fig leaf Sat Jul 5 - Silent Movies Charlie Chaplin, Keystone Kops, Buster Keaton... you get the picture! Sun Jul 6 - Musicals Think of The Wizard of Oz, Sound of Music, Peter Pan, Oklahoma; there's a Tues Jul 8 - Theatre of the Absurd Based on the assumption that human life and endeavour are so essentially illogical, and language so inadeqate as a means of communication, that man's only refuge is in laughter... The more absurd, the better Wed Jul 9 - Commedia Dell'Arte Poof out those pantaloons and start sketching those huge geometric shapes Thurs Jul 10 - Victorian andior Restoration Burlesques, Melodramas, Pantomimes, Dickens, the Brownings, Bronte and/or Fashions and Foibles of the upper class, charges of immorality, Sexual conquests, Wise are rewarded the foolish are duped. Closing £ala: Closing Ceremonies, Saturday, July 12 Saturday Morning Adventures in Summerlarid and Penticton Ideas in The Visitors Guides 1 1:3Oam-12:OOpm Voter Registration,Theatre BC General Meeting - Sandman Inn 12:00-2:00pm Theatre BC General Meeting - Sandman Inn Final Awards Night Banquet "Black Tie or Levis... as you like it." Penticton Trade and Convention Centre myriad of musicals to choose from! Fri Jul 11 - Gilbert & Sullivan 6:30 - 7:30 - Cocktail Hour "The comic use of a disjunction between appear- 7:30 - Dinner Mon Jul 7 - Shakespeare ances and reality." HMS Pinafore, Mikado, 9:00 - Awards Ceremony Do I REALLY need to explain this one? Pirates of Penzance, Yeoman of the Guard 9:00 - 1:00 AM - Dance 1 1l You Drop! S Special Mentions ... The Corporation Of Summerland Merlin Rosser, Summerland Musuem Summerland Chamber of Economic John Singleton Dave Boleszczuk and the Penticton Development & Tourism The Penticton and Wine Country Trade and Convention Centre Royal Lepage - Parkside Reality Chamber of Commerce Ron Philpot and the Cleland Summerland Home Hardware Summerland Community Arts Community Theatre Twin Lakes Golf and RV Resort Council Russ Hanson and Maryan Dennison Summerland Golf and Country Club Janice Perrino Sandy Hayter and Bugsy's Pleasant Valley Golf Fran's Famous Foods Sue Borba St. Andrews by the Lake Penticton Chamber Theatre Ernie Smallenberg, Dennis The Beanery Coffee Company Bare Bones Theatre Company Gablehouse, Kelly Abbott, Dan Couch and Jim Failes - CHBC The Kettle Valley Railway Penticton Singers and Players Christa-Lee McWatters-Bond and Sears Summerland Pat Lindsey, Alan Gee and rena Knowles Air Canada OLDIES 1450 Dan and Loretta Lewandoski Sumac Ridge Estate Winery Roxanna Maron & John Arendt Ron Dyck The Cannery Brewing Company Adele Kuyek Grout Shannon and Claude Ferlizza Judy Byer Rick Mielke School District #67 Jim Warne Mark Gibbs Bush Art Gardens - Wayne and Joni Mitchell Rose Melberg Carla McLeod Angela Lansbury Val McHale Boy Scouts of Canada Jean Cretien Bugsy's on Van Horn William Sauter and Evelyn Higgin Margaret Atwood John and Eileen Brent Bruce Haliquist The WB's Smailville Dale and Pat Pownell Winners Trophies Oscar Peterson Manna Matthew Summerland Signs & Engraving Alex Cara Kieran Mielke (for letting his Cooper Woodworks Kurt Browning Papa do MAINSTAGE) Coast Hotels Box Boxwell Maureen Ray Diane Estabrook - Penticton & Eric Simard & Greg Johnston Lynda Locke District Community Arts Coundl . ..... .... . :::..:1;: ...:.... r;. ........ FRAMECRAFT GALLERY PROFESSIONAL CUSTOM FRAMING UMITEO EDITION PRINTS ORIGINAL ARTWORK EXOTIC GIFTWARE 13220 North Victoria Rd. Summerland, B.C. VOH 1ZO Phone (250) 494-4442 framecraft@shaw.ca % iicTc i!!4 jwrir' iirr I- PIWLuiAMUE -., 4 Workshop Ptajs a series of three productions selected from the Zone Festivals for a three-thy performance, workshop, and second performance in a secondary venue - the Centre Stage Theatre in Summerland. Performances on 1st & 3rd days of each session - 3:00 pm curtain. Friday to Sunday, July 4-6: Five Women Wearing the Same Dress by Alan Ball . . .presented by Between Shifts Theatre, Squamish From the Academy Award-winning writer of American Beauiy and the creator of Six Feet Under comes a bittersweet comedy that uncovers the drama at an ostentatious wedding reception in Knoxville, Tennessee. Five identically-clad bridesmaids hide out in an upstairs bedroom, each with her own reason to avoid the proceedings below. At times poignant, at times rib-ticklingly funny, this touching comedy will ring true for many. Directed by Kathryn Daniels, Produced by Susan Hutchinson. Instructor: Fran Gebhard Ccist Frances................................................. Meredith............................................... Trisha................................................... Georgeanne........................................... Mindy.................................................. Tripp.................................................... Tara Bowland Kellie Alarcon Jory Gullies Marie West Carla Fuhre Patrick Wadge Crew Stage Manager...........................................................Diane Faux Assistant Stage Manager .......................................... Jane Ballance Set Design & Construction ..............................Robert Campbell Set Decoration ....................................Diane Faux, Jane Ballance Lighting Operation/Assistance........Nathaly Gomez, Kelly Avery, Christopher Lyons Sound Operation ........................................... . ........... Dave Brock Costumes ................................................................. Lonna Peters .- --..--.- .............. .,..-. .-.--.,.. ...........-.-- Monday to Wednesday, July 7-9: Breathe by Tom Cowles . . .presented by Bare Bones Theatre, Penticton What happens when you put two guys together in a small space that have little in common and make them spend all night together five days a week for two years? You get a concoction of tension, drama, and sarcastic comedy that will make your sides hurt from excessive laughter. Bob and Carl are security guards working the night shift in a gated community for the elderly but things are not quite right this night. One of the female residents is streaking the grounds and skinny-dipping in the pooi and it's up to Bob and Carl to stop her. Instructor: Garry Davey Cist Bob......................................................................... .Jamie Eberle Carl..........................................................................Tom Cowles Debris ...................................................................Donna Lynch Crew Producer...................................................................Tom Cowles Director..........................................................Harold Courchene Stage Manager ...................... . .................................. Norm Lynch Set/Lighting/Sound Design ......................................Tom Cowles Lighting............................................................... Tammy Hansel Set Construction ..........Norm Lynch, Tom Cowles, Jamie Eberle Costume ............................................................... Angela Moyles Sound Editing...................................................... Kyle Anderson Backstage....................................... Tammy Hansel, Philip Siepp ........................ ... ... -- - . ... Thursday to Saturday, July 10-12: The Smell of the Kill by Michelle Lowe .. .presented by Theatre Now!, Powell River present day, somewhere in the USA. Nicky, Debra and Molly have tolerated each other during once a month dinners for years. For the first time they admit their marriages are on the brink of disaster. The men mistakenly lock themselves in the meat locker. Should they leave them in? Instructor: Fran Gebhard Ctst Crew Debra.................................................................Tina Thompson Molly.................................................................Shirley MacNeil Nicky .................................................................... Jeannie Brown Jay .......................................................................Duncan Brown Danny.......................................................................John Owen .-.-.-.-. ___ -.---;...;;..-.-.Paul Wilts Director ....................................................................Ted Durnin Producers ......Tina Thompson, Jeannie Brown, Shirley MacNeil Stage Manager ..........................................................Shainil Jessa Assistant Stage Manager.............................Toni-Marie Clapstein Set Design ............................................................. Jeannie Brown LightingDesign PuI 1tse Lighting Operator.....................................................Shainil Jessa Sound Design ............................................................Paul Wiltse Props .................................................................Shirley MacNeill Workshop Plaj / Special Course fristructors Fran Gebhard Fran is an actor, director and dramaturge. Her acting credits include stops with the Blyth Festival, Manitoba Theatre Centre, Theatre Calgary, Northern Lights Theatre, New Play Centre, Arts Club Theatre, Playhouse Theatre and both Shakespeare Kelowna and Theatre Kelowna. Recent credits indude Lady Wishfort in Way of the WorLd, Mary in Kilt and Joanne in Jupiter. in July. Fran also regularly performs the one-woman show Dried Flowers by Maryjane Cruise, the One Act catego- ry winning script in Theatre BC'S 9th Annual Canadian National Playwriting Competition. Fran completed her MFA in Directing at UBC last year. She recently directed Les Liaisions Dangereux for United Players in Vancouver. Her directing credits also include TheAfTections ofMaj As You Like It, Twelfth Night, The Shadow Box, School For Scandzb A Midsummer Night Dream and For the Pleasure ofSeeing Her Again. Her film and television credits are numerous, including Blue City Slammec, for which she received a Genie nomination. Fran was involved with the Banif Playwrights Colony for many years, including terms as Program Head from 1976 to 1985 and Coordinator of the Screenwriters Workshop from 1986 to 1990. In 1998, Fran was awarded The Arts Person of the Year award in Kelowna, BC. For Theatre BC, Fran was a Juror for the 10th (1998) & 12th Annual Canadian National Playwriting Competitions and served as a Round Table dra- .maturge at TheatreBC's New Play Festival in Victoria in 1999 and Kamloops in 2002. She has travelled to most Zones as a RegionalWorkshop Instructor in acting/directing, and previously served as Workshop Play Instructor last year at Mainstage 2002 in Nanaimo. This year she adjudicated two Zone Festivals. r , -- - iè; Garry Davey Garry Davey is the former Artistic Director of the William Davis Centre for Actors' Study in Vancouver. Now living on Gabriola Island with his wife Robin KelIer, hehas been working mainly as an actor again, having completed five shows for 3 different theatre com- panies in the last 18 months, including appearing this spring in TheatreOne's world premiere production of Marty Chan's Best Left Buried. You can also see Garry• appearing on Da Vinci's Inquest in recurring episodes, and other television work. He most recently directed a production of Marion Bridge by Daniel Maclvor at the Theatre Centre on Gabriola. He has taught extensively for Theatre BC for the last five years, serving as Adjudicator for three Zone Festivals, Scene Development Instructor, and teaching several acting and directing workshops. Like Fran Gebhard, Garry is also returning as a Workshop Plays Instructor for the second year in a row. Srecial Courses & Instructors Vra.'i cebkard - Direct il'19: Pluwib The Depti'is To Reach The Hei9Jits - How a t(irector niiies the text. Mo'idaj, Ju1j 7 - AM & PM sessicnis A play's dynamics are buried deep in the text. A director may read the script thirty times before the first day of rehearsal but how does he glean the play's music, its sound and shape? It cannot be detected simply by reading and rereading. The riches of the text can only be discovered when you know how to read the text. Using Cat On A Hot Tin Roof as a basis for textual analysis Fran will help directors discover methods to examine the play in depth. A workshop designed to take the mystery out of a director's approach to the play script. Repeat session on Wednesday, July 9 Instructor Bio: See page 11 Carry Davej - Actij: The Actor in Rehearsal: Bri%'lfjfrl9 n'iore to the process. Thursctaj, ju(j 10 - AM & PM sessio'is -: Everyone has something to offer. An actor wonders why her body is telling her one thing when the director is telling her another. A director wonders how to get things moving, or feeling more organic. Sometimes we want to use the space more J but how? What's my motivation? What's - . my character supposed to feel? Does this chair really have to be here? How to find the answers to these and other challenges that plague us and intrigue us during the rehearsal process. Using short scenes and exercises Garry will help us discover that we have more to offer than we thought, and ways to go about making offers, and making choices in rehearsal. The goal is to make the whole journey more rewarding for everyone and uki- mately serve the play, the players, and playgoers alike. We will be working mainly from the actor's point of view, but directors and designers are encouraged to audit, or take part. Wear comfortable clothes, bring your notebooks. Repeat session on Friday, July 11 Instructor Bio: See page 11 Jaiiet Hiitoi - Plajwrftili9: The Bi9 Picture and the Si'iall Picture Mcnictaj & Wed.iesda, )u1j 7 & 9 - AM sessions Note: this workshop is designed for all playwrights from the beginner to the experienced. Please bring loose leaf paper and pens. Optional: If you're working on a play bring it, too. Almost all writers balance work and home, struggling to make time for writing. This workshop will begin with a brief discussion of how to create long term (Big Picture) and more immediate (Small Picture) goals to make your writing life worthwhile. Looking at the Big Picture again, we'll explore the ingredients needed to create a powerful play. Then we'll zoom into the Small Picture to look at what makes a strong scene. With some guidance, writers will begin to create a scene of their own. Playwrights will be offered the challenge of working towards completing their scenes so they can be read to the group in the second ses- sion. Each participant will receive advice from the instruc- tor for enriching a scene and/or shaping a complete play. Janet has been a freelance playwright and dramaturge since 1983. After earning her Bachelor of Arts in Drama at Queen's University, Kingston, ON, she spent some time in West Africa as English Teacher and Dramatical Mistress for a secondary school. Returning to Canada, Janet then went on to earn her Masters of Fine Arts in Drama (Playwriting) at the University of Alberta in Edmonton. Since then she has been an active contributor to the theatre community there, writing numerous plays and receiving two awards for her work entered in the Alberta Culture Playwriting Contest. She taught drama at the University of Alberta for 10 years. Her play Delicate State Disturbed was nominated for Best Premiere Play from the Alberta Writers' Guild Awards in 1992. Her play People Don't Climb on Roofi in Oakville was nominated for a Sterling Award in 1993. She has served as Dramaturge for Workshop West Theatre, TheatreBlitz North and Kam Theatre Play Workshops. She is just moved to Kelowna, BC where her husband, David Mann, is the new Artistic Director for Sunshine Theatre. For Theatre BC, Janet served as a Juror for the 12th Annual Canadian National Playwriting Competition (2000). 12 Special Co"rses & l nstrwtors joy Greei - Costun'ies: The Stretch Is Not only In The Fcibric! Mwid6ltj, july 7 - PM sessioi Maximize the stretch in the costume dollar with a pot pourri of resources, tips, techniques, short cuts to keep costs down but quality and impact up. Learn to think 'outside the box' and see the resources and possibili- ties that surround you - wherever you are and whatever the produc- tion. Discussion will include cre- ative problem solving, simple --------._ - details that give big results and get- ting the most mileage out of the budget without sacrificing effect or quality. Joy Green is an 'early grad of Sheridan College in fashion design but curiosity quickly led her in other directions. Never able to resist a challenge (theatre budgets qualifr!), projects have ranged from specialty items for cancer patients to life-sized puppets to projects for Canadian Living magazine. She has been costuming for community theatre for 13 years, most recently in Kelowna. Though sewing and creative skills are helpful, she believes the most important thing to bring to the theatre is a sense of humour and an ability to stay calm amid chaos! Lori Grant - Cki(dren's Theatre: It's ChilcVs P(aJ Tuesdaj, ju(1 8 - AM sessio'i This workshop will take you step by step through selection of material, auditions, and produc- tion of performances for Children's Theatre. The informa- tion will be very useful for peo- ple interested in developing a children's theatre group. You will be able to take home ideas for musical direction, choreog- . raphy and staging. Lori Grant, B.S., B.M.Ed - Lori currently instructs drama and music at Princess Margaret Secondary in Penticton. She is also an Artistic Director for the Penticton Singers and Players, which produces well known musicals using talent within the community. Her summertime is filled with directing musical theatre at the Okanagan School of Arts, and over the last 10 years, Lori has seen hundreds of chil- dren and teens create musical magic. She is also vocalist for jazz group, Apparently So. Originally from Tennessee, and a member of the Chattanooga Little Theatre, Lori currently enjoys acting as well as directing in the Penticton area. TZobii Ke1tej - Actiu9: Get Loose and Coi'wiected Tuesdaj, Julj S - AM sessioi This workshop will focus on loosening up and connec- tion in preparation for rehearsal or performance. We will be working as an ensemble using the- atre games and specific physical vocal exercises. For actors and directors, this work promotes spontaneity, relaxation, and connection within the group. Wear comfortable clothing. ; Good class for directors and stage managers to lead warm-ups during your productions. A graduate of Studio 58, Robin has worked profession- ally in theatre, film/TV, and voice-overs for 14 years. Favourite theatre roles include Renee, in Under the Skin, Iris, in Down the Road, Rose in Dancing at Lughnasa and Maria in Twelfth Night, and, of course, Kate, in Sylvia for TheatreOne in Nanaimo. TV and film credits include The X-Files, Cold Squad, The Net, Dead Man's Gun, the MOW remake of Harvey, as well as Double Jeopardy with Ashley Judd. Robin has taught acting since 1991, primarily at The William Davis Centre for Actors' Study in Vancouver. She continues to hone her own skills as an actor and teacher by studying with mas- ter teachers from Europe, the US, and Canada. In the classroom, Robin is known for her ability to give direct, specific feedback, while maintaining a sense of comfort, encouragement and fun. For Theatre BC, Robin taught a three block acting work- shop series at MAINSTAGE 2002 in Nanaimo and recent- ly travelled to Fort St. John to lead a Regional Workshop for the Peace River Zone. Special Courses & Instructors Harold Courchene - Set Desi9n: BuiltAin9 on a Ti9ht 1'ud9et TuescLaj, Julj S - PM session You may have a hundred thousand dollar budget or a zero budget - most likely the latter - but in either case you can make it work. Bring your ideas to share, as well. Time will be allotted for open discussion, questions and answers. Harold Courchene - Sta9e Mana9enlent: The Sta9e Mana9er in the Overal( Production Tkursdaj July 10 - AM session What are the characteristics of a good S.M. This workshop will examine the duties in three phases: Pre-production (including Rehearsals), Production and Post production. Topics will also include the "Prompt Book" - making up a proper book, writing in your cues, and running a show. I Harold has spent 40+ years in the- • atre as Stage Manager - Technical Director - Production Manager - Director and Actor. He has worked - at Prudhommes Garden Centre Theatre in Vineland, Ont. - the Manitoba Theatre Centre - the Royal Alexander in Toronto - The Neptune Theatre in Halifax and the Hartford Theatre Company in Hartford, Conn. He served 7 years as Studio Supervisor at the Conn Public Television before returning to Canada in 1979. He took on the position of Cultural Consultant for the Alberta Government. In 1990 he was Artistic Director for Rosebud Dinner Theatre. After arriving in the Okanagan, he co- founded the Bare Bones Theatre Company and now has a new venture under way, a new theatre Project called Second Stage Production, hoping to create an appren- tice/mentor training system for theatre. FiU Pozzobon - Coned / lwiprov: So what is fitnnj? Tue. & repeat Wed., juIj 8 & 9 - PM sessions Wh r Ic i:; in nyLUow_colle_snmewords_oLactio.ns make us practically incontinent, while other jokes and actions fall flatter than yesterday's flapjacks? This workshop will attempt to create, explain or simply just illustrate the why and how of comic acting, timing and physicality. We will explore the mysteries of comic improv. We will explore lan- guage, both verbal and body text, situation and the role of the straight person. We will create scenarios that are serious in nature and work them to bring out the inherent come- dy. So bring your funny bones and be prepared to laugh. • Bill Pozzobon is a graduate of r Simon Fraser University's School for Contemporary Arts, where, in addition to being a student, he has been a director, - actor and sessional instructor. Bill is an actor, writer, teacher, alternative to violence facilita- tor with Safeteen, and an elec- trician (sort of, so small jobs please). He has also taught acting and improvisation at the Shadbolt Centre for the Arts, and is one of the instructors you might find at a drop-in or weekend workshop at Vancouver TheatreSports, where he has been a regular mainstage performer for the past five years. Stephen Drover - Shakespeare: Perforwurnce Techniques / Textual Analjsis Wednesdaj, Jul1 9 - AM & PM sessions How do we read Shakespeare? Sounds like a simple enough question but actors can often • " : overlook it and just "learn their lines." Shakespeare makes choic- • es in his writing and his verse b. . 'works' a particular way. If (. 9t approached with patience and a detective's eye, we can find • F tells us how Exploring sonnets and speeches, this workshop will focus on Shakespeare's dramatic structure and examine his writing techniques to unveil the 'performance clues' he put there for us, the actors, to find and use. Stephen trained as an actor at Memorial University's Theatre Program, receiving a BFA in Acting. As Associate 14 Special Courses & frtstructors Director of Theatre Newfoundland Labrador, his directing projects included Romeo andJuliet and Ofthe Fields, Lately. He also spent three summers as Resident Director at TNL's Gros Morne Theatre Festival. He holds a Master's of Fine Arts in Directing from the University of British Columbia and most recently was a guest artist at Memorial University's Theatre Program where he taught Shakespeare Textual Analysis and directed The Taming of the Shrew. Other favorite directing credits include A Midsummer Night's Dream for Acting Up Entertainment, Woody for No Strings Theatre, and The Bond (from The Merchant of Venice) with UBC. He is a recipient of the Sydney J. Risk Award in Theatre Directing and Memorial University's President's Medal for Theatre. Stephen recently served as a Round Table dramaturge at Theatre BC'S New Play Festival in Kamloops. Debra tZe9'iier - Basic Make up for the Theatre Fridaj, Julj 11 - AM & PM sessious This seminar and workshop is designed to introduce stage actors to the principals of make up for . the stage. They will learn the van- ous products and techniques they - need to use to enhance and/or change their features to create their character. The seminar coy- ers straight, character and aging - techniques. Each actor will need ...,. to bring their personal make up kit as well as wash up necessities. A workbook and extra supplies will be provided by the instructor. Debra Regnier's career as a professional make-up artist began over eighteen years ago. She earned her credentials at a well-known school in Los Angeles after apprenticing for two years with an established make-up artist. Since then she has honed her skills working in mediums from the grand stage opera and dinner theatre to television and fea- ture films.For the past ten years, Debra has worked exten- sively in the film industry, with major talent and respected industry professionals, such as Kelly McGillis, Patricia Wettig, Charlton Heston and Malcolm McDowell. Her professional expertise has earned her much deserved recog- nition, including a Gemini award nomination. Debra has gained a strong reputation as someone who is not just extremely talented at what she does but also sensitive to her clients' needs and passionately committed to her craft. Her philosophy about make-up is simple "it is a tool to be used to enhance the natural beauty that is in everyone". She has been sharing her knowledge with others for many years as a skilled teacher and dynamic public speaker. TowT Cowfes - Starthi9 Your Owu TJ'ieatre croup Friaaj, Julj 11 - AM sessiou Thinking of starting your own theatre group? Here is a session that will give you everything you need to know to get you on , your way. I Tom Cowles is the co-founder of Bare ñnes theatre in Penticton. Lori Marcliaud - Pubficitj & Pron'wtious fridaj, Julj 11 - PM sessiou This course will cover PR subjects such as writing a good Press Release, the Press Kit, the Press Conference, selling your event or show, and cross-promoting with other groups, events or shows. Discussion will follow a path according to the needs of the participants. Lori Marchand is currently the Administrative Director for 'k-"- • Western Canada Theatre in Karnloops. She has contributed to the success of the Southern : Interior's largest professional the- , atre company for several years. She previously worked for f Odyssey Productions and - Broadway North Theatre Company, both in Prince Albert, Saskatchewan. Publicity and marketing have been a major part her of responsibilities with all three theatre companies. i,. 41D PHARMASAVE #249 Summerland Main Street Drug Store Ltd. 9515 Main Street, Box 70 Summerland, B.C. VOH 1ZO phone (250) 494-7088 Saturdays: 9:00 a.m. - 5:30 p.m. Sundays: 11:00a.m..- 5:00 p.m. Holidays: 11:00 am. - 5:00 p.m. Pori1 Bik. A€'M and Semicoas Proud Sponsor of nstaae iJ 0 0 4fA RAVE oR. \\fj t\. H PENIICTON W. AIRPORT Ui0 UJ woa 0 : Bu5's{'5 (rafts & (ffiwarc -Irtt1 .. - - - I— CRESCENT HILL RD. J pAEsioNCOM ay beeprod550d w,thout wtten PLIMENTSOF ri pe Os n from To n D rectory Systems 2002 EiEIDE!i BCAA welcomes the Province to Theatre BC'S Mainstage Theatre Festival in Penticton and Summerland 100-2100 Main Street, Penticton, BC V2A 5H7 (250) 492-7016 • www.bcaa.com 17 900 Theatre BC Executive Coffee Critique Theatre BC Executive Coffee Critique Coflie Ciitique Workshop Workshop Coflic Ciitique Workshop Workshop Committee meeting "Prelude to a Committee meeting "Never Swim Alone" "BecauseHe Can" SI Couise: Playwriting Course: Directing "The Laramie Course: Course: Project" Child Get Loose!51 10:00 10:30 Penricton SI Penticcon PCC Penricton SI Periticton Penticton (Patti) OUC Penticton Master OUC l'enticton Theatre Penticton OUC ouc Penticton Penricron 11:00 11:30 12.00 Mainstage. Plau: Never Swu'n Alone (FVZ) Cid and Theatre Mau'lsta9e Plaj: EecauseHeCan (PRZ) Cleland Theatre 1230 Coffoe inque "Speaking in Tongues" Workshop Workshop 1:00 130 Workshop Course: Workshop Course: SI Course: Course: Permcron Directing Costuming Master Workshop 2) Set Design (Part 1) Comedy Improv 2:00 230 Theatre BC Executive Committee meeting 3:00 Workshop Workshop Coffee Critique Play #1 Play #1 "The Beauty Play #2 OUC OUC ouc OUC 1" Performance CS, Summerland Penticton Convention Centre Penticton 21 Perfi)rmance CS, Summerland Queen of Leenane Si, Penticton P' Perf. Penticton Penticton CS, S'land Note: Due to popular demand, the Directing Master classes will be repeated on Wednesday Penticton Penricton 4-00 4.30 500 President's Reception 5:30 &oo s s Penticton AM & PM sessions (OUC). 6:30 TOO UJh, not drop Za in Summer/and/or dinner be/ore the 40? See our ad on the bach paae... 800 Miuuti9i.PtruJ Mcinsta e Pta Maulsta9e Pta M6unstae Pta Marista e Plat Kiss The 1eatLJ Queen of Leoiane Speakln9 in TOI13ues Tke Laraniie Project Mail Oraer Annie (CZ) (NSZ) (SKZ) (NLZ) (GVZ) Cirland Theatre Cleland Theatre Cleland Theatre Cleland Theatre Cleland Theatre Green Room Green Room Reception Green Room Reception Green Room Reception Green Room Reception Reception Silent Movie Musicals Shakespeare Theatre of the Absurd Greco-Roman theme theme theme theme theme Sandman Inn, Sandman Inn, Penticton Sandman Inn, Penricton Sandman Inn, Penticton Sandman Inn, Penucron Penticton The staff and management of the Sandman Hotel Penticton would like to congratulate the Summerland Singers and Players for hosting Mainstage 2003. This energetic and entertaining event will be the talk of the town for yea rs to come. 939 Burnaby Avenue West Penticton BC P.ENTLCTON Phone: 493-7151 or 1-800-SANDMAN is ,1 hilia 0 sat Jufq 12 Coffee Critique Workshop Workshop Coffee Critique Workshop Workshop Coffee Critique Workshop Workshop Coffee Critique "Mail Order Course: Course: F10:30 'Wrong for Couxse Course: "Rattle of a Course: Course: "Here on the Annie Each Other A Simple Mad' Starting your Make u L1ight Path" Shakespeare Playsiring S I Management SI (Part 1) 51 11.00 Penticton Penucton (Part 1) Penticton Pat I) Periticton Voter Registration, SI 11:30 OUC OUC OUC OUC OUC OUC Theatre BC Penticton Penticron Petiticton Penticton Penticton Penricton Theatre BC General Full board Meeting 1.00 meeting _________ _________ si 130 Workshop Workshop Workshop Workshop Workshop Workshop Penriceon Course: Course: Course: Course: Course: Course: Comedy Actor m TBA Publicity & Make Up 230 Shakespeare Inprov Rehearsal __________ Media (Part 2) Workshop ________ 3:00 Workshop (Part 2) (repeat) Workshop (Part 2) Play #2 3:30 2'PerE OUC OUC Play #3 1"Perf. OUC OUC OUC OUC Play #3 2"'PerE Penticron Penticton Penticton Penricton Penticton Penticron 4:00 CS, _____ _____ CS, _______ _______ ______ ______ S'land k.00 S'land CS, S'lirsd Note: Due to popular demand, the Actor In Rehearsal classes will be 6:00 repeated on Friday AM & PM sessions (OUC). Awards banquet 6'30 Cocktail Hour 7.00 UJh not drop b Za i in Summer/and/or dinner 4e/ore the 640? See our ad on the hach paoe. Mciu'tsta9e P1j MaDistcttje PIaj Mcistige P1aj Dinner Wron9 for EacJi Other Rattle of A SlPnpe Ma'i Here oi'i the fh#lt 1?ath Awards (KOZ) (SIZ) (01(Z) Cleland Theatre Cicland Theatre Ckland Theatre DANCE Green Room Reception Green Room Reception Green Room Reception TILL YOU DROP!! Commedia dellArte Victorian Gilbert & Sullivan 'p theme theme theme Sandman Inn, Sandman Inn, Penticron Sandman Inn, Penticton Sandman Inn, Penticron Penticton !i'? •l '':-I'' if l t' ii I I4I1 1.:11i,,t1 l4 i'1l'i-. 9 I c ttCt MilrketplacelG wievlt Street, Pentjcto 4 CA Fridj, July 4, 2003• 8:00 PM Skiirp Prince Geor9e - Central Interior Zone Presented bj Prince Geor9e llieatre Workshop Prv,( 'eL e -t , by Crli9 Luccis Presented wtJi the pernission o ,vadwesj Pthj ''tthIishin9 ln This is a classic story that tests the boundaries love and commitment. It is a comedy with a sharp contemporary edge that tells a story as old as the Greek myths wherein gods, out of curiosity or perversity, interfered with the lives of mortals. Peter and Rita are young, single and smart. They are introduced at a party and fall in love. Six weeks later, they marry. At the wedding, an old man they have never seen before is attracted to the noise and the celebration and wanders in off the street. He asks to kiss the bride and this is where the gods step in and something magical happens. Love is put to the test. How would you answer if your new young bride asked you, "Will you still love me when I'm 64?" Would you say yes? What if she suddenly was 64? Would your answer be the same? What if she was a man? Is love about the soul or about the body? Warning: play is adult in theme and contains sexually suggestive scenes, artwork, and language. Character Actor Peter....................................David Quast Rita..................................... Katherine Trepanier Old Man............................. Pierre Ducharme Taylor.................................. Mark Wheeler Mrs. Boyle .......................... Rumiana Cormack Dr. Boyle............................. Wayne Empey Tom .................................... John Bullock Minister .............................. Dominic Maguire Aunt Dorothy .....................Maisie Minchin Uncle Fred .......................... Uwe Finger Leah.................................... Andrea Mallen Extras.................................. Brenda Moffat Johnell McClelland Debora Munoz Ashley Demers Matt Porteous Crew Director ..............................Michael Armstrong Producers ............................ Kim Royle Sue Murguly Set Designer........................ Michael Armstrong Lighting Designer ............... Neil Burns Sound Design/Operator . . ..Neil Burns Mark Wheeler Costumes ............................ Sue Murguly Make-Up............................. Brenda Moffat Props................................... Sue Murguly Stage Manager..................... Dominic Maguire Crew Members.................... Sabrina Nessman Johnell McLelland Debora Munoz Ashley Demers Ruiiuj tinie: Ap1rox. 2.5 hours iicIudin9 a 15 nfriute intennission betweefri Act I and Act II A brief public adjudication will follow the perfornuince. Adjudicator's Comments: • ,::-'---- --- -. -.--.-- X1610 l ( VVIertaytJ - Howe S Street, Sunlkneriand 4663 Saturdj Mijth'tee, July 5 1 2003 # 12:00 PM Slitirp Mission - fraser VaIIej Zone Presented by The Two jacks Theatre Productions Nvr $ -, AIp i ga by DaiieI Mclvor pniduced by special arreuigmtent with the Ptaywtigids Cmild of CafrInL This is an absurd, hilarious yet haunting play about male relationships and rivalry. A thirteen "round" sequence of scenarios is played out between two lifelong male friends and refereed by a young woman who hc Ids the key to a dark secret of their past. Like a boxing match, the two men bloody each other verbally while the referee rakes them closer and closer to confronting a horrible event that has haunted them throughout their adult lives. Character Actor Crew Referee ................................Maretta Hanbury Directors .............................Peter Harris A.Francis DeLorenzo...........Peter Harris Kapil Sharma 'William (Bill) Wade............Kapil Sharma Producer..............................Peter Harris Light & Sound Operators ...Tiana Malone Toban Allison Rul'rnii9 tine: Approx. 60 nintes A brief public adjudication will ulillow the performance. Adjudicator's Comments: 21 vterj CoWeecolnv,,---_ \ ia ctor, Suwrnler(and. 72 Saturctj Eve'1is19, July 5 1 2003 8:00 PM SJisirp Deep Cove (North Vai'icouver) - North Siore Zoie Presei'itec( by Deep Cove Staçje SocietJ L ev T}ij 3tg r P, c, kn, bj Mtirtin McDoi'ui9k Prod ucod uodi p nission of Dramatists May 5ence This black comedy takes a look at a mother-daughter relationship that has gone eerily askew. Mag Folan and her forty year old daughter Maureen have lived together most of their lives. Mag is a controlling, conniving mother who expects her daughter to stay at home and live out her life in Leenane, a small town in the tiny dreary county of Connemara, Gaiway. The somewhat strained relationship takes a sudden turn when a man by the name of Pato Dooley takes a liking to Maureen. For Maureen, Pato represents a golden opportunity to get away from the drab, lifeless county in Ireland and perhaps, begin a new life with a new love, far away from the mother that rules the roost. Mother, of course, is incensed by this relation- ship and devises a scheme to try and thwart Maureen's affair. Mature Audiences only. Warning: Coarse language. Cktmicter Actor Mag Folen...........................Iris Cunningham Maureen Folen.................... Marianne LaRochelle Ray Dooley.........................Robert Egger Pato Dooley........................ Kasper Michaels Crew Director ..............................Judi Price Assistant Director................Margaret Benson Producer..............................Ann Booth Stage Manager.....................Nathaly Gomez Assistant Stage Managers Kelly Avery Carole Robinson Set Designer ....................... .Judy Thomson Lighting Design & Operation. .Christopher Lyons Nathaly Gomez Sound Design & Operation . .Anne Marsh Costume Design .................Toni Hadgraft Judy Thomson Properties............................Carole Robinson Dave Brock Joan Grant Marie Morris Set Construction ................ .Judy Thomson John Evoy Kelly Avery Ann Booth Mike Lord David Chetwynd Set Decoration ....................Judy Thomson John Evoy Marie Morris Ann Booth Toni Hadgraft Make-up .............................Kristie MacLennan Special Consultants.............Marie Morris Iris Cunningham lZto'rnin9 tiwie: Approx. 1 lior, 50 niFiutes• One intermission A brief public adjudication will llillow the perforniance. Adjudicator's Comments: 22 T - - -. - - - 5ertce traph1 t_t S11J,. •''V 11 i ykCkvx(k ' !JSe, .7'7 - Su1c(tij Mtiithiee, July 6 1 2003 • 12:00 PM Sktirp fort St. JoJiki - Petice River Zoiie Preseited by Stage North TJieatre Societj i! ecei ueCjj by Arthur Ko'iit Prod L4CCd Ixj 5pecia Annn9ernent with Samuel French, Inc. This intriguing, cautionary fairytale for the Information Age invites the audience to discover the power that digital infor- mation has over every aspect of our lives. Joseph and Joanne Elliot's lives are upset when a computer hacker exacts his revenge upon them for perceived wrongs they have inflicted on him. Two Federal agents investigate them for suspected cyber crimes that have come to light. at the same time that they discover that their identities have been stolen and their reputations destroyed by the hacker. Warning: This performance contains coarse language and adult content and is not suitable for younger audiences. CJ'uiracter Actor Costa Astrakhan..................Gilles Francoeur Joseph Elliot........................Tom Kirschner Joanne Summerhays Elliot . .Aubyn Petryshyn Orin Slake .......................... .John Bell Dennis MavAlvane..............Isaiah Bell Crew Director ...............................Oliver Hachmeister Producer ............................... Coral Spelsberg Assistant Director................ Teela Gould Stage Manager .................... .Jen Strachan Lighting Operator............... Grant Spelsberg Set Design........................... Oliver Hachmeister Lighting/Sound Design .......Oliver Hachmeister Make-up ............................. Janine Rutherford Ruming thiie: Approx. 75 nDw4tes A brief ptiblic adjudicatioii will follow the perfonnaHce. Adjudicator's Comments: 23 -- ---- krts Plus --- Vctor1ap Suwil'nerland Sukidc1J EveJ'ii'l9, July 6, 2003 e 8:00 PM SJiirp Ternce - Skeeia Zone Presented by Terrace LLttfe Tieatre ~ , ~ 51 ~aktS by Ai'tdrew V,ovell pmdt4ced with pennwsion of Pnunatists Paj Sen'ices The right and wrong of emotional conduct is at the basis of Andrew Bovell's award-winning drama. "A complex mystery of infidelity and deceit unfold through an unusual set of circumstances that draws strangers together and yet creates yawn- ing chasms in existing relationships." The play begins with two couples and their chance encounters with characters that appear later. These people appear to be involved in murder, suicide, and betrayal; and it requires the intervention of a character from the first act to reveal the truth. Speaking in Tongues has been called "'the best new Australian play seen this year" by The Australian in 1996. Warning: Some coarse language and adult situations. Setting - A community, surrounded by wilderness, on the edge of the sea. Character Actor Leon....................................Andy Roth Sonja...................................Marianne Weston Pete .....................................Jason Marshall Jane.....................................Dawn Marshall Sarah...................................Kim Hewgill Neil.....................................Gary Maltin Valerie .................................Julie Jacobs Nick....................................Alan Weston John ....................................Brent Nixon Crew Director..................................Patrick Blaine McIntyre Producer.............................. Nancy Stone Archer Stage Manager..................... Diana Braathen Set Construction................. Duncan Archer Lighting Operator............... Keith Jacobs Costumes & Makeup ..........Sharon Lynch Sound Operator .................. Adam Kirkwood Crew Members.................... Darlene Seymour Louis Bibaud Kathy Patershuk Erin Beach Jerry Stuebing Rt41inin tiwie: Approx. 120 PninI4te5 with one intennission A brief public ialjudication will follow the perfbnnance. Adjudicator's Comments: 24 er ', -çc 1'e'iticton HeraI4 vui'iiot Penticton . ,6 2_4002 Mor1daj, July 71 2003 o 8:00 PM S!iirp Coutencj - North island Zone Presented by Courtenaj Little Theatre 04Yeij' ?Yjet by Moses Kaufi'nau and The Men'ibers of Tectoiic Theatre Project 15j special amulesoent with Drnsiatises Platj Sen,ice, Iiic This is a true account of the people of Laramie, Wyoming struggling to come to terms with a tragic brutal slaying that was perpetrated by two local young nv.n. The victim, Matthew Shepherd, a 21 year old gay college student was savagely beaten and left to die while tied to a buck fence on the cold prairie in Oct. 1998. This was a hate crime. It might be said that this horrific event was Laramie's loss of inno- cence. The play does not re-enact the crime or make judgments but begs the question, "could it happen here?" The message is one of hope, compassion and understanding. Be assured that the seriousness is leavened with laughter. This is definitely must see theatre! Warning: coarse language and use of flash cameras on stage. CliAr1cter Actor Tiffany Edwards, Barbara Pitts, angel, email writer, narrator....... Alana Carswell Matt Galloway, Aaron Mckinney ................................ Andrew Arnold Jedadiah Schultz ........................................... Andrew DeVilllers Zackie Salmon, jury foreperson, funeral priest ................ Annette Martindale Greg Pierotti, Jonas Slonaker, Matt Mickelson, narrator ............... Ben Colwell Father Roger Schmit, Judge, Bill McKinney........................... Brad Smith Andrew Gomez, Phil Labrie, Russell Henderson, camera person ...... Bryan Tyacke Zubaida Ula, April Silva, angel,Kristen Price ..................... DArcy O'Connor Sherry Aanenson, waitress, reporter,juror ......................... Darilyn Keene Dennis Shepard, Harry Woods, Governor Geringer, Dr. Cantway ........ Dean Ryane Lucy Thompson, Allison Mears, juror............................ Eleanor Phillips Leigh Fondakowski, angel, Jen, narrator .......................... Emma Gordon Marge Murray, juror .............................................. Gail Limber Aaron Kreiffels, Shannon, Shadow, camera person ................. Jason Gaignard Rebecca Hilliker, Irish Steger.................................... Jennifer Moses Amandea Gronich, Catherine Connolly, angel, narrator, juror ....... Jodie MacDonald Philip Dubois, Baptist Minister, Jeff Lockwood.......................... John Fox Jon Peacock, Stephen Mead Johnson, anonymous friend.............. Joseph Dunn Reggie Fluty, Eileen Engen, Kerry Drake ......................... Kymnie Patrick Mormon Home Teacher, Sherry Joimson, reporter.................... Lynn Dodge Romaine Patterson, reporter ......... .......................... Mary Rickinson Stephen Belber, narrator, Gil Engen, juror, Conrad Miller ......... Mike Burkholder Andy Paris, reporter, narrator.. ..................................... Mike Cope Rulon Stacey, Sgt. Debree, Moises Kaufman...................... Robinson Wilson Doc O'Connor, Doug Laws, Cal Rerucha ......................... Sean Burkholder Sgt. Hing, judge, Reverend Phelps, Murdock Cooper.................. Steve Gordon Minister's wife, bailiff, camera person................................ Tara Field Crew Director ......................................................... Lori Mazey Director Assistant............................................ Emma Tompkins Musical Director ............................................. Sharon Pridham Producers .................................................... Richard Kerton Darilyn Keene Stage Manager............................................... Sharon Pridham Assistant Stage Managers........................................ Jennifer Boyd Katelin Allan Set Design ...................................................... Jay Crowder Lighting Design.............................................. Robinson Wilson Lighting Operator .............................................. Kasey Randall Sound Design ................................................ Sharon Pridham Sound Operator................................................... Vicki Weiss Costumes....................................................... Molly Flilltar Make-up....................................................... Nancy Parker Shirley Walker Props......................................................... Darilyn Keene Visual Effects ................................................ .Richard Kerton Andrew DeVilliers Rl.rnl'1i119 tin'le: Aprox. 180 nitiutes - there will be two irn'rissioiis. A brief public adjdietition will follow the perforwutnce. Adjudicator's Comments: 25 - - --- - IL -- - - _kZCMAqe I - . 97, SUflll'ner(and. \O1 4 0S35 1 Tuescaj, July 8 1 2003 • 8:00 PM Sliiirp Delta - creater Vaiicouver Zoi'ie Preseited by Sidekick Plajers Club j_, r d, e, rm A, w ;n, i'a by Cir( C. Caskii Pn,dticed ,oith pennisslon of Mr. Cart C. CasJiii This romantic comedy/drama focuses on the mail-order bride phenomenon, which was instrumental in the development of Western Canada, circa 1905 to 1925. Rich in "Canadiana", the story traces the lives of Annie O'Ryan, a spinster from Belleville, Ontario and John Proctor, a grain farmer on Saskatchewan's Great Plain. From their stormy first meeting at a rural CPR station, through the Great Depression and finally WWII, we share the hopes and dreams of a struggling Canadian fam- ily. This was the Full Length category-winning play in Theatre BC'S 13th Annual Canadian National Playwriting Competition, marking the second year in a row that a Full Length category winner has been presented at MAINSTAGE. Character Actor Crew Annie O'Ryan....................Laura Sutherland-Smith Director..............................Carroll Lefebvre John Proctor...........................................Paul Fisher Producer..............................Lisa Somerville Clare Proctor ................................. .Amber Handley Lighting Design ..................Michael Methot Thomas Rodger ....................................... Al Mason Costumes............................Carroll Lefebvre Set Design...........................Carroll Lefebvre Sound Design .....................Carroll Lefebvre Sound Operator..................Rich Sommerfield Props! crew.........................Paula Rennie Stage Manager.....................Rosemary Klassen Crew...................................Kim Jackson Lisa Somerville Runnin9 thne: Arprox. 120 niinutes One intermission A brief public adjudication will follow the performance. Adjudicator's Comments: 26 ___-- - -- - ----- --- -- . - vervime CAO WWW.jL(t4 I.' Canada Wed j'iesdaj, July 9, 2003 a 8:00 PM Skirp SiIu'io - Kootencj Zone Presented by Larry & Mars Productions :jeJi Othir Norni Foster pn,d need lsj special arraIagmlent with the Plawrikts Guild of Canada A chance meeting in a restaurant, after four years apart, sends a couple flashing back through the highs and lows of their courtship and marriage. It is a hilarious and often heart-breakirg look at the roller coaster ride of a relationship. "A tasty comic treat. Characters with whom we can all identii" -- The London Free Press "A warmly witty love story. This is enjoyable, classy theatre!" --Montreal Gazette Warning: a strobe light may be used. Adult themes. Cl'uirctcter Actor Norah Case.........................Mary Tobias Rudy Sorenson....................Larry Martin Crew Director ..............................Larry Martin Set Designer........................Mary Tobias Lighting Operator...............Terry Morison Stage Manager.....................Terry Morisori Rlu1niI9 tivne: Approx. 95 i1iluAtes A brief public adjudication will fbflow the performance. Adjudicator's Comments: 27 Character Cyrenne ......................... Percy.............................. Ricard............................ Actor .Julie Barlow .Gavin Le Claire .Rem Lavictoire - - -- - V.- - - -. -.----------. - __V-V .V• - - _V - -. ----.,---. -.---------- - V_ - - "••-_;__.___ - - .- V - - I J r (c c %flCY9 Frewing Ccz V I; - 4k75 -cirvie', Petiticton . 4,2 .- Tkursdj, July 10, 2003 8:00 PM Siirp Sichiej - South isIilid Zone Presented by Peninsula Plajers Tkttte; 0f, q.el M, 041 by CJiiirIes Djer Pndticed Mth pmiusston of Sarn4eI Fmich, Inc. A friend bets Percy £50 that he will not spend the night with a prostitute and do his duty like a man, so he goes home with Cyrenne. When her brash jokes and open suggestiveness fail to bring Percy up to scratch, the two start chatting and gradually, a bond grows between them. A gentle blend of humour, sentiment and emotion, the play depicts with charm and perception how loneliness can drive people to opposite extremes. Crew Director..............................Sid Clarke Producer .............................. John Watts Stage Manager..................... Robin Spirtal Set Design........................... Sid Clarke Lighting/Sound ...................Randy Poulis Props................................... Robin Spittal Running Crew.................... Clem Tisserand Andrew Heath ;ement flatlet. Late evening. ion- 15 minutes e. A few minutes later ;ion- 5 minutes me - Half hour later Approx. 105 i11tAtes ion will follow the perfonnance. fridj, July 11, 2003 @ 8:00 PM Sjiiirp Reve(stoke - ZArne Preseitec( by Revelstoke Thetitre Company e r, ei Va" ~p t ii'ie'F-5"I'lipt) hit d A1i L by Norn'i foster ,dL4ced bj special arraii9enlent with the Pla5vi49hts Guild of Canada Set on adjoining balconies in a big city apartment building, the play follows John Cummings as he interacts with three women, Fay, Angel, and Gwen, who become his neighbours over a three and a half year period. Hilarious and, at times, touching. Warning: A loud jet engine will be heard overhead. "Keeps audiences in fits of laughter."-- Montreal Gazette Cuiracter Actor Johnt Cummings..................Olympe Astra Fay Davidson ......................Cara Atherton Angel Plunkett....................Lori Dewart Gwen ..................................Robyn Abear Crew Director ...............................Denny Kaulback Producer ............................. Lyn Dyer Set Desigrer ........................ Tom Atherton Lighting Designer ............... Brad Binnington Lighting Operator............... Darren McKay Sound Design/Operator .....Wes Barisoff Sound Technician................ Grant Leiterman Props ...................... .............. Lyn Dyer Stage Manager..................... Martin Ralph Assistant Stage Manager ......Kim Daniluk Stage Crew... ....................... Diane Cline thiie: Approx. 120 niiitdes with two fifteen ninute iuternissions A brief public adjudicatioii will fiullow the perftnncnce. Adjudicator's Comments: 29 Mola"d our tireless uolunteers. - Don & Leventine Adams Sharon Amos Karen Bedford Dee Berntzen Ann Capel Christine Caumartin Basil & Becky Cogill Traci-Jo Critchiow Paul d'Aoust Geri Davis Louise Day Keith & Darlene Duffy Bernie Earthy Judith Firtl Darlene Forsdick Henry & June Friesen Erik Hansten Brian Harris Bette Hewlitt John Hudson Kelsey Idzes Sandra Idzes Vern & Wendy Janz Angie Johnson Hazel Kuck Brian Layer Jeannie Levesque Trevor & Anne Ling Sharon Marchant Elaine Marsh Gwen Marsh Louisa Marshall Alana Matthews Heather Mielke Brenda Minardi Judy Minardi Joan Morand Gloria Mossman Gallant Angela Moyles George & Lynne Owens Josephine Patterson Cathy Pickett Joni Pigot Sandy Redding Marlene Robinson Barb Rolston Shannon Romano Irene St. Laurent Andrew Seipp Pat Seipp Melinda Smith Jane Somerville Rick Mielke Sandy Davis Val McHale Mark & Susan Gibbs Sandy Hayter Alex Thistlewood Michelle Frigon Bill McKissok Murielle Blazy Joyce Lukin Rhonda & Bill Croft Callum & Catherine Jones Mi Mowbray Rita & John Plowman V , III24 HourATM Cash Machines AND Ii / Proud to welcome our I' Lots of Parking RN ) II Summerland Guests! / Visit our Website at CCCREDIT UN / Wheel Chair Accessible www.sdcu.com o * V Open 6 days a week!MCBMN INSURANCE I I DOWNTOWN AT THE CORNER O N. VIcTORIA AND JUBILEE F 13601 Victoria Rd. N P0 Box 750 VOH izo 4947 1 81 Before Proms - - '1.9205 dh.yitna.c ummtrbnd funtral Uom 1859 Rosedak Chapd X. 594-7752 Xodedak VAalwla a/ud j4 12/(he 2(}04 37teat'te .e&vd f r. 1iIiit I 'Bear's 'Deit fBeil ô fBreaifast (akiIen, Britisfi Co1um6ia -. 189 Linden Ave. Kaleden, BC :• ~. !. 250-497-6721 ... Toll-Free 1-866-BearsBB (4iq 1i -Al • - j ij7 rdaia 4/ C gk Oc7/ CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: Her Worship Mayor Kathy Morse DATE: June 1, 2004 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: C.O.W. SUBJECT: Alouette Home Start Society Affordable Housing Project: Partnership Proposal EXECUTIVE SUMMARY: In the spring of 2003, Council asked that the Homeless Coalition come together to address the growing issue of homelessness in our community. The Coalition has since formed the Alouette Home Start Society (AITSS), a registered non-profit Society. The Society has completed community specific research and identified the need for a transition house as a critical component to address the issue of homelessness by ensuring a continuum of housing choices are available. The Alouette Home Start Society (AHSS) wishes to apply for funding from the Supporting Communities Partnership Initiative (SCPI, Federal HRSDC) and BC Housing to construct a facility which would be self-sustaining in it's operation with the exception of the Municipality waiving annual property taxes and granting Development Cost Charges forgiveness (or providing a grant equivalent to the DCC' s, if the DCC forgiveness is not possible). In order to ensure the success of the project, the AHSS are asking the District to partner in this project by: • Providing an annual property tax exenption. (Note: An annual contribution of $45,000 for 35 years to cover the property taxes is equivalent to an up-front capital grant of $663,421) • Waiving of the Development Cost Charges (DCCs) thereby reducing capital costs (approximately $261,000). Section 933 (1 1)(12) of the Community Charter expressly provides Council with the ability to waive DCC' s for this purpose. This request is similar to the level of support that other municipalities have provided throughout the province (see attachment). The District of Maple Ridge Social Planning Advisory Committee has reviewed this proposal and wishes to advance the following recommendation: That a recommendation be forwarded to Council that the request of the Alouette Home Start Society's Partnership Proposal: Affordable Housing Project request for support be considered noting that the Social Planning Advisory Committee has a historical background of encouraging and supporting the work of the Alouette Home Start Society in their efforts to address the need for a continuum of housing in our community. RECOMMENDATION(S): That the request for forgiveness of Development Cost Charges for the Alouette Home Start Society Transition Housing project described in the June 1, 2004 report on this subject be granted and further that the request for tax exemption be granted during the annual property taxation review, noting that a similar level of contribution has been made in other Lower Mainland Municipalities for similar projects, noting that this type of contribution is required to leverage Federal and Provincial grants and noting that this level of support is subject to the project proceeding and being approved through all appropriate regulatory processes. 95-Z. DISCUSSION: a) Background Context: In the context of the National Homelessness Initiative, homelessness is considered to be one person, family or household that has no fixed address or security in housing tenure. Homelessness and poverty are inextricably linked. Poor people are frequently unable to pay for housing, food, childcare, and education. Difficult choices must be made when limited resources cover only some of these necessities. Often it is housing, which absorbs a high proportion of income, that must be dropped. Being poor means being an illness, an accident, or a paycheck away from living on the streets. The measure that the Regional Steering Committee on Homelessness uses for determining if people are at-risk of homelessness is if they are needing to pay more than 50% of their income on housing. As noted above, to supplement the regional research data, the Society has carried out research on the local community which is attached to their request for reference (Needs Assessment and Action Plan). As a result of this research, they have identified the need for three separate projects: (1) a transitional! supportive / affordable housing project; (2) a youth safe/emergency house; and (3) a community outreach worker. The transition housing project (made up of 3 components) is the subject of this report The Transitional Housing component (20 units) is for relatively high functioning individuals that are stabilized and require some support to work towards living independently. They will be required to be on a program designed and monitored by the appropriate community agency, supplemented by the on-site 24 hour supervision. Individuals that will stay between 3 to 18 months while they attend school, maintain a job, participate in a job training program, look for work, or look for another place to stay. The Supportive Housing component (9 units) is for individuals that can live independently, most likely they have jobs, but they need a minimal level of ongoing monitoring and support to ensure their success living independently. The Affordable housing component (9 units) will be operated as a tenant landlord arrangement with the rent-geared to income. Access to this affordable rental opportunity will provide for those individuals and families needing to access affordable housing while they look for permanent housing opportunities. Council should also be aware that a previous council supported the Fraserwood Affordable Housing project by providing a grant of $15,000 for two years. The difference between a transition house and an affordable housing project is the need for on site supervision thereby impacting the ongoing operating costs. Therefore, waiving of the annual property taxes is being requested in order to make the project viable. b) Desired Outcome: The desired outcome is to establish a transition house to meet the community needs, as identified in the Alouette Home Start Society's research. c) Strategic Alignment: Ensuring adequate housing is available for all citizens is inextricably linked with providing a safe and livable community. Lack of affordable housing results in significant levels of homelessness and all the associated community issues. A lack of access to housing for a portion of the community residents inevitably affects the quality of life of all community residents. Under the Community Charter, Municipalities are provided with: 3(b) the authority and discretion to address existing and future community needs, and (c) the flexibility to determine the public interest of their communities and to respond to the different needs and changing circumstances of their communities. They are also provided with the ability in section 933(1 l)(12) of the Community Charter to waive DCC's for affordable housing projects. Citizen/Customer implications: Those residents requiring housing assistance will benefit from the supports that will assist them in breaking the cycle of homelessness. Those homeless people that have been homeless for any length of time, require additional supports offered by transitional housing to enable them to stabilize their lives and prepare for living in permanent housing. Supportive housing will benefit those individuals that require ongoing support and services to live semi-independently on an ongoing basis. Affordable housing provides families that are at risk of homelessness with an opportunity to re-establish themselves (for example: they may need to save money, recover from an injury or illness, or secure new employment). The community will benefit generally with fewer residents being at-risk of homelessness, which will inevitably increase the quality of life of all residents. Some residents in the immediate vicinity of the proposed transition house have raised concerns about the proposed location and will all likelihood raise concerns with Council during the rezoning process. The Society will make all efforts to communicate facts about this project to the residents to ensure that they are clear about the intent and operating guidelines which will be utilized to address any issues that may have been raised. Public Information Requirement A Public Information Meeting has already been held, the results of which will be presented to Council during the zoning process. As noted above the Society will make itself available to any resident who wishes to know more about the project and how it will be managed. Of course, the rezoning process will also require a public hearing. A town hall meeting to discuss the community's follow up on the earlier meetings on homelessness would also be appropriate providing the timing will be addressed in relation to the public hearing process. I) Interdepartmental Implications: The Finance Department annually deals with property tax exemption requests during October. The difficulty with this timing is that the SCPI (Federal funding) grant applications are due at the end of June. At this point there are $9 million dollars remaining to allocate in the Lower Mainland and no indication of future funding. The consequence of the delay in reviewing tax exemption requests weakens the Society's application for funding. If SCPI deadlines were later, it would be appropriate to consider the application along side other such requests. The Finance Department may wish to comment. g) Financial Implications: A precedence has been set for the provision of waiving the Development Cost Charges which would otherwise be collected. If Council chose to award this grant, it would be subject to the project receiving funding applied for from SCPI (Federal grant) and BC Housing (Provincial). With the waiving of property tax, the remainder of the citizens would cover the cost through the mill rate. The anticipated property taxes are $45,000 annually, including the Provincial portion which would have to be waived by the Province. Having said this, there are significant costs that relate to the lack of transitional and affordable housing in the community. Although it is difficult to quantify, there would be Municipal savings that would hopefully result through the provision of this service. Municipal resources are frequently impacted in a variety of ways as a result of issues resulting from homelessness include policing, bylaws, and Parks and Leisure Services. A proforma operating budget is attached to indicate how the operation requires the tax exemption to be sustainable. Information from a paper produced on behalf of the Provincial Government in February 2001, show the cost savings on a larger scale, the literature demonstrates that there is a relationship between homelessness and the health care, social services and criminal justice systems. People who do not have safe, secure, affordable shelter have more health problems than the general population, experience social problems that may be exacerbated by their lack of shelter, and are more likely to become involved in criminal activity than the general public. This tends to result in greater use of some services by the homeless, thereby increasing the cost to ( .... all citizens). There is evidence in the literature that homelessness, like other social problems, is more costly to deal with after the fact, than if it is prevented in the first place. It is essentially a problem of "pay now or pay more later".... The need for decent quality, affordable housing is critical. Studies indicate that better access to supportive housing is cost-effective and far less expensive than other alternatives such as hospital beds, shelters, and jails." (Vol. 1 - Homelessness - Causes and Effects) The cost of the transition house project that the Alouette Home Start Society is proposing is estimated to cost approximately $38 per diem maximum as compared to the cost of corrections that range from $90 to $250 per diem, or hospital care that averages around $380 per day, or drug and alcohol detox ($80 to $185), or drug and alcohol recovery ($40 to $65). Of course, these costs do not include the cost of local enforcement through the Bylaws Department or RCMP. It should be noted that a contribution through the exemption of property taxes does reopen Council's policy on this subject. Council may wish to consider the implications while considering this specific commitment. Conclusion: The Alouette Home Start Society have an opportunity to apply for funding that will assist in addressing a significant need in the community. The success of the application is contingent on the ability to demonstrate local support. A successful application could generate significant support from both federal and provincial resources. In light of the need, staff and Social Planning Advisory Committee are of the view that the project is worth pursuing. Prepared bf-'Sue Wheeler / Manager, Central Area ConcurrVnce: Mike Murray General Manage : Immunity Development, Parks and Recreation Concurrence: Paul Gill General Manager: Corporate & Financial Services J. L. (Jim) Rule Chief Administrative Officer SW Alouette Home Start Society do 12464 - 219th Street Maple Ridge, BC V2X 0V3 Tel: 604-467-3856 Fax: 604-467-3816 e-mail: smclaughlin7shaw.ca April 29th 2004 Ms. S. Wheeler Social Planner District of Maple Ridge 11995 Haney Place Maple Ridge, BC V2X 6A9 Dear Sue: Re: Partnership Proposal Affordable Housing Project Burnett Street, MaiDle Ridce The Alouette Home Start Society was formed from members of the Maple Ridge Pitt Meadows Homelessness Coalition, a broad base of service providers and community members concerned with the increased number of homeless people and families, or those at-risk of homelessness, in Maple Ridge. The coalition recognizes that a healthy community is inclusive and responsive to the needs all its members. With this in mind Alouette Home Start Society undertook a needs assessment and developed an action plan. It was concluded that the development of an affordable housing project that provides support services enabling clients/tenants to attain independence and self-sufficiency and minimize their potential to return to homelessness was most needed. Our Society is actively developing a proposal for capital funding under the federal government's Supporting Communities Partnership Initiative Program (SCPI), which is their response to addressing the needs of the homeless and at-risk of homelessness in Canada. Funded by the District of Maple Ridge Social Planning Advisory Committee, Canada Mortgage & Housing Corporation, Human Resources and Skills Development Canada, and the United Way of the Lower Mainland Page 1 of 2 Our funding application must be submitted by June 30th 2004. If our proposal is successful the building must be built and occupied by March 31st, 2006. Unless the SCPI program is renewed this will be the last opportunity to receive this targeted funding in our community. We are doing our best to ensure that Maple Ridge gets its share of these very limited dollars. We have attached our project outline and partnership proposal for your consideration including a request for a minimal amount of financial support which is consistent with support provided for similar projects in many other municipalities (list attached). An indication of the Municipalities willingness to provide the requested support would be very helpful to our SCPI application. Indeed, without Municipal support, it is unlikely that our application will be given serious consideration. If you have any questions please do not to hesitate to call either myself at (604) 467-5179 or our Project Manager, Sheila McLaughlin at (604) 467-3856. Would look forward to continuing our positive working relationship and addressing the needs of all our community members together. Yours truly, JJmes elIy, President. Attachments. Funded by the District of Maple Ridge Social Planning Advisory Committee, Canada Mortgage & Housing Corporation, Human Resources and Skills Development Canada, and the United Way of the Lower Mainland Page 2 of 2 Alouette Home Start Society Partnership Proposal for District of Maple Ridge's Consideration The Alouette Home Start Society is asking for the District of Maple Ridge to partner in the development of a housing project in Maple Ridge that will provide a much needed continuum of housing for those who are homeless or at-risk of homelessness in our community. An outline of the project and what funding is required to make this innovative project a success follows. Mission & Values • The Society is currently finalizing their vision and mission statements. The key strategies adopted by AHSS are: • Supporting, upgrading and increasing emergency shelter capacity • Creating transitional/ second stage housing for "at risk" groups • Increasing community awareness • Supporting local services; fostering partnerships • Increasing capacity of community to provide affordable housing It is the development of an apartment building that includes a mix of transitional, supportive and affordable units that is the focus of our current proposal. Membership • The Society's membership is made up of Community Members (service agencies) and Individual members. The Community members are represented by their Executive Officers or senior staff. Attached is our current membership list. • The Society was incorporated as a non-profit in December 2003. Funding sources • A list of current funding sources is attached. District of Maple Ridge proposal.doc Page 1 of 6 28104/2004 Community Support • 15 Letters supporting our original SCPI application were received. The list is attached and copies can be provided if necessary. Needs Assessment & Action Plan Attached is a copy of the Needs Assessment & Action Plan undertaken by the Maple Ridge Pitt Meadows Homelessness Coalition. This document forms the basis for the activities of the Alouette Home Start Society. Unit Types & Programming General: Target Population: • People with Disabilities • People dealing with unemployment and housing affordability issues • Families at-risk Housing charges - clients and tenants will pay the greater of 30% of their income or the shelter portion of welfare. Support Services provided by AHSS on site may include: • Life skills training (i.e. Community Kitchens) • Advocacy • Assistance with long term accommodation search • Cultural awareness/sensitivity training for Clients (community building) • Leisure and social activities (volunteers?) A tenant association would be put in place to include tenants in planning project activities; establish dialogue; obtain feedback on programming, etc. Staffing - There will be 2 staff positions, one providing on-site Property Manager and Support Service coordination, the other being an on-site Caretaker/Support back up Transitional Housing Units (20) - Clients Defined under the SCPI Program as: "High quality housing that is considered to be safe and secure and that provides housing, along with formal, regular, programmed supports and services to residents, provided either on or off site. The objective is to offer affordable accommodation supplemented with support programs aimed to result in independence and self-sufficiency by providing sufficient structure, support, supervision and skill building to move residents into District of Maple Ridge proposal.doc Page 2 of 6 28/04/2004 stable, permanent housing and to assist them to prevent a return to home I essness." • Tenure will average 3 to 18 months • Age group served - 16 and over • Memorandums of Agreement between Service Agencies, including AHSS's Community Members, will be signed. Agreements will outline each party's responsibilities towards supporting the Clients they have mutually agreed to place. • Support service providers will recommend Clients. A support program drafted by the recommending agency will be attached to applications for tenancy. Remaining on a Client's tailored support program/counseling, etc. will be a condition of tenancy. BC Housing's Health Services Staff will provide assessment/mediation regarding appropriate placements if required. • Support services to be provided primarily off-site by partner agencies may include: • Family violence counseling (Cythera) • Life skills training • Employment services (Bowman & Associates) • Health and weliness services • Mental health counseling • Drug and alcohol counseling (Alouette Addictions) • Programming adherence is the responsibility of the Service provider that has drafted the program. For example: if the client is required to stay on an employment program as a condition of tenancy and the AHSS Project Administrator notices that the Client appears to not be following their program then they will contact the service provider and in consultation with them and the Client appropriate action will be taken. The AHSS will have the final say as to whether a Client is in breach of their program conditions. Supportive Housing Units (9) - Clients • Clients require a minimum level of on-site support services indefinitely to remain living independently. • Additional support services must be provided by partner agency and remaining on their program is a condition of continued placement. Assessment for Transitional and Supportive Housing units will be based on the dent demonstrating behaviours suitable for living independently in a transitional and 9upportihU7dëL Affordable Housing Units (9) - Tenants No support services required Clients may participate in any activities organized for the project Standard Landlord/Tenant legislation will apply. District of Maple Ridge proposaldoc Page 3 of 6 28/04/2004 Location • 11935 & 11943 Burnett Street (off Dewdney, behind Lordco Automotive) • Society has an accepted option on the site. Design • Architect - Neal Stanizskis Doll Adams (Larry Adams) • 3 storey wood frame apartment with surface parking is being proposed • Unit Mix: • 22 - I bedroom units • 14-2 bedroom units • 2 - 3 bedroom units • 38 units total, plus amenity space including laundry, outdoor children's play area and small office. • A parking requirement relaxation to 14 spaces is being proposed; a parking demand study will be provided with the rezoning application. • Smart Growth on the Ground - the Society supports the activities of the Smart Growth on the Ground project currently underway in Maple Ridge. Where possible the recommendations for urban design that fall from the Smart Growth process will be incorporated into the site. AHSS would like to see this project as a pilot project under this initiative. Zoning • Location is within the Town Centre area. • AHSS will be submitting a rezoning application on May 3rd • Currently zoned single family; proposed RM2. • OCP calls for RM1 which is townhouse • OCP amendment and rezoning required Municipal Approval Process • Public Information Meeting is scheduled for May 19th at Golden Ears Elementary School from 4-8 pm to assess public support • Advisory Design Panel - June 3rd • We are hopeful that the project can go to first reading for rezoning at the June 22' council meeting. Tirnelines This proposal must be submitted to SCPI/HRSDC by June 30th 2004. If our proposal is successful the building must be completed and fully funded by March 315t, 2006. This means our timelines are very tight. District of Maple Ridge proposal.doc Page 4 of 6 28/04/2004 Funding Requested from BC Housing • Grant funding of $20,000 per transitional unit and $75,000 for each non- transitional unit, for an average of $46,053 per unit, has been proposed. • Interim and take-out financing for the non-transitional units • Proposal has been discussed with BC Housing and they provided a verbal indication that the project is the type they would consider funding in partnership with the Federal Government under the SCPI program, provided other partners are brought to the table. A letter indicating the selection process they will undertake is attached. Municipal Contributions Current: • SPAC funds for needs assessment and proposal development - $12,000 • Staff time - extensive commitment by Social Planner • Council Liaison to Board - attends monthly meetings of AHSS Proposed: The provision of affordable housing comes under the mandate of municipalities. A willingness to partner with other levels of government is the only way to make this happen in today's economic circumstances. There are a number of ways that the District could partner in this proposal in order to make this project successful: • Providing an annual property tax exemption (most favourable to the overall success of the project). Note: An annual contribution of $45,000 for 35 years to cover the property taxes is equivalent to an up-front capital grant of $663,421. • Waiving of DCCs thereby reducing capital costs. A reduction in the annual taxes would contribute to the overall viability of the project by reducing operating costs so that the units are affordable to those on social assistance or with low incomes. Support services will be funded from other sources. There are no on-going operating subsidies available to this type of project. The level of support requested is similar to what other municipalities have provided throughout the province. We have attached a sampling for your information. Capital Financing Proposed: • $1,750,000 of Provincial grant money (BC Housing) • $2,225,000 of Federal grant money (SCPI/HRDC) • $1,000,000 1st Mortgage (BC Housing) $4,975,000 Total District of Maple Ridge proposal.doc Page 5 of 6 28/04/2004 Proposal success is dependent on: • Confirmed partnerships, both capital and operating • Ability to meet project completion timelines and demonstrated commitment from partners to work to that end. Benefits to Community • Continuum of housing resources for those at-risk of homelessness provided • Capacity of community to address affordable housing issues within Maple Ridge will increase District of Maple Ridge proposal.doc Page 6 of 6 28/04/2004 Other Municipalities Contributions to Affordable Housing Projects City Project Municipal Contribution Surrey Options (Hyland House) - 20 transitional units City has exempted project from annual property taxes Mission Mission Association for Seniors Housing - 58 Waiver of fees - $241,475 units 'Permissive Tax Exemption' for annual property taxes Assisted Living Project under development passed by Council for 2004. It is their intention to make this exemption annually Port Moody Inlet Centre City leased land at discounted rates $2 Million value, 60 year lease for $1 .3Million ($700,000 contribution) Vancouver MCC Housing, Candela Place, 62 studio units City bought land ($lMillion) and leased to Society for $1 Saanich CRHC 'Tillicum Station' - 40 units family District of Saanich leased land for 60 years City of Trail 30 units affordable apartments with support $300,000 in land donated services for seniors and people with disabilities Chetwynd Chetwynd Women's Resource Centre Off-site services and road construction - $137,630 24 units families and seniors Fees - $24,000 Total = $161,630 Vernon Okanagan Commemorative Pioneer Cultural City and Greater Vernon Parks and Recreation District Society - 35 units reduced development cost charges by $170,000 Kimberley Canadian Mental Health for Kootenays City of Kimberley reduced municipal fees by $15,000 23 units Municipal Contributions to Housing Projects.doc 28/04/2004 Alouette Home Start Society Member Type Represented By Position Telephone e-mail Community Members Alouette Addictions Services Jim Kelly President 604-467-5179 jim@alouetteaddictions.org Cythera Transition House Society Teresa Green Treasurer - 604-467-9939 (23) tg.cytheratelus.net Salvation Army Caring Place Kathie Chiu Vice President 604-463-8296 Kathie_Chiu@can.salvationarmy.org Virtues R. Reality Society Alice Sellers Director - 604-465-5465 vrr@shaw.ca Katzie First Nation Nicole Kiniski Director 604-465-8921 nicole@katzie.ca Bowman Employment Services Inc. Gail Finnson Member 604-466-1375 gfinnson@bowmanemployment.com Individual Members Lillian Lusk Secretary (604) 465-4541 lelusk@shaw.ca Liz Krieg Member eakrieg@sfu.ca Melanie Bailey Member (604) 649-4180 mellieb01@hotmail.com Associate Members (Non-voting) District of Maple Ridge - Staff - Sue Wheeler 604-467-7308 swheeler©mapleridge.org District of Maple Ridge - Council - Candace Gordon 604-466-0847 cgordon@mapleridge.org FHA - Mental Health Shirley Funk 604-476-7165 shirley.funk@fraserhealth.ca Membership list.xls 28/04/2004 Alouette Home Start Society Funding Confirmations District of Maple Ridcie, Social PlanninQ Advisory Committee - for community capacity building to address the needs of the homeless in the community and to undertake a needs assessment and develop a business plan. • July 18, 2003- $6,000 • December 9, 2003 - $6,000 United Way of the Lower Mainland - Community Initiatives Grant • October 28, 2003 - $4,000 CMHC - Seed Funding to undertake a feasibility study for a mixed affordable housing project combined with units to address the transitional housing needs for the homeless and youth in Maple Ridge/Pitt Meadows. • December 9, 2003 - $20,000 Human Resources and Skills Development Canada - SCPI funding to undertake a feasibility study based on concept submitted in September 2003. Project outline the same as for CMHC's funding. • March 22, 2004 - $25,000 Human Resources and Skills Development Canada - Research funding - to write the stories of those that are homeless or have experienced homelessness in our community • March 22, 2004 - $5,200 Total Funding - $ 66,200 Funding Confirmations.doc 28/0412004 rt BC Housing Home Office Suite #601 - 4555 Kingsway Burnaby, BC V5H 4V8 T&: (604) 433-1711 Fax: (604) 439-4726 Web: www.bchousing.org April 7, 2004 Alouette Home Start Society do Sheila J. McLaughlin & Associates 12464 - 219th Street Maple Ridge, BC V2X 0V3 Attention: Ms. S. McLaughlin Dear Sheila; Re: Alouette Home Start Society's Concept Proposal, Maple Ridge I am writing to follow up on our March 26th meeting regarding BC Housing's potential involvement in the Alouette Home Start Society's proposed Maple Ridge project. As discussed, as part of our partnership with the federal government, BC Housing will be reviewing all the capital projects submitted to the upcoming proposal call for SCPI funding. As part of that review process, BC Housing will consider the potential to provide financial assistance to some proposals. Projects eligible for this assistance will incorporate significant equity contributions from other partners. Projects that address both the affordable housing needs of low income households and the support needs of the most vulnerable will be given preference. If you wish to discuss the Alouette Home Start Society project in further detail, or if you anticipate any significant changes to the proposal prior to its submission to the SCPI process, please call. me at (604) 439-4733. Yours truj,y, er?n awford Director, Development Services British Columbia Housing Management Commission g:\windata\projdev\letters\ltsmalouette044.dot 1 I :1 t 11 I I I I LI Responding to Homelessness in Maple Ridge & Pitt Meadows A Needs Assessment & Action Plan Compiled by the Maple Ridge Pitt Meadows Homelessness Coalition - December 15, 2003 Prepared by: Sheila J. McLaughlin & Associates L'I Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan Table of Contents 1. Needs Assessment 1.1 Who are the homeless? 1.2 The causes 1.3 Regional Homelessness Plan for Greater Vancouver (The Plan) 1.4 Resources in Ridge Meadows Ridge Meadows and the North East Sector Addressing the Immediate Needs of Homeless Adults and Youth as at March 2001 1.5 Homelessness in Ridge Meadows as of July 2002 1.5.1 At-Risk of Homelessness Population • 1.5.2 Homeless Population 1.6 Resources Ridge Meadows Addressing the Immediate Needs of Homeless Adults as at August 2003 1.6.1 For Food 1.6.2 For Shelter • Cold Wet Weather Beds • Emergency Shelters • Transitional of Second Stage Units 1.7 Youth Homelessness 1.7.1 In Greater Vancouver 1.7.2 In Ridge Meadows - December 2001 ___.___tL.&_I.mRidgeMead.owsNovember-2003- 1.8 The Gaps Needs Doc.doc 2 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan 2. Action Plan & Activities To-date 2.1 Maple Ridge and Pitt Meadows Homelessness Coalition 2.2 The Vision 2.3 Funding for Project Development & Capacity Building 2.3.1 District of Maple Ridge Social Planning Advisory. Committee (SPAC) 2.3.2 Canada Mortgage & Housing Corporation (CMHC) Seed. Funding 2.3.3 United Way - Community Innovation Grant 2.3.4 Supporting CommUnity Partnerships Initiative (SCPI) 2.3.5 SCPI Research Funding 2.4 Community Capacity Building 2.5 Smart Growth on the I Ground Summary Definitions Footnotes Information Sources/Bibliography Web Resources Appendices Maple Ridge Pitt Meadows Homelessness Coalition - Member List Inventory of Facilities and Services for Adults - October 2003 Inventory of Facilities and Services for Youth - October 2003 - Gaps in Services and Facilities for the Homeless in Ridge Meadows Needs Doc.doc 3 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan In 1998 the Federation of Canadian Municipalities declared homelessness to be a "national disaster" While first thought to be an issue primarily, in the downtown core of Vancouver, it has since become an issue for the entire Greater Vancouver Regional District including Maple Ridge and Pitt Meadows. 1. NEEDS ASSESSMENT 1.1 Who are the homeless? Homeless people may be isolated from their families, some are suffering from serious physical and mental health conditions, and a significant number are affected by substance misuse. They are a diverse group including not just single older males but also young persons, men and women, seniors, families, refugees and new immigrants from all cultural groups. 1.2 The causes: There are many reasons • Shortage of affordable rental housing • Low vacancy rates • Withdrawal of the federal and provincial governments from building new social housing • Family violence • Lack of social supports • Changing labour market • Deinstitutionalization of consumers of mental health services • Reduction in social assistance payments • An active real estate market resulting in the demolition and redevelopment of low rent units, - to name a few. 1.3 Regional Homelessness Plan for Greater Vancouver (The Plan): To respond to the "national disaster" a Plan was developed by the Greater Vancouver Regional Steering Committee. on Homelessness and published in March 2001. The intent was to identify policies and actions that could be implemented throughout the GVRD by all Needs Docdoc 4 Responding to Homelessness in Maple Ridge & Pift Meadows - A Needs Assessment and Action Plan levels of government, private and non-profit sectors, to prevent and alleviate homelessness. The specific goals of the GVRD plan were: • To enhance the continuum of housing and support; • Create and maintain a continuum of housing; • Ensure households have adequate income; • Deliver support services; • Support sub-regions to meet local needs. A continuum of housing and support consisting of the following components were felt to best serve the needs of people who are homeless and at risk of homelessness. • Housing Continuum o Emergency shelters o Transition houses o Supportive and second stage housing o Independent housing • Adequate income o Employment o Employment insurance o Income assistance 0 • Support services o Outreach o Drop-in centres o Health services o Mental health services o Substance misuse services o Prevention services o Aboriginal/holistic services / Needs Doc.doc 5 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan The intent of this study is to review how Maple Ridge and Pitt Meadows (Ridge Meadows) have responded to the recommendations of the plan and to determine what remains to be done. 4 Resources in Ridge Meadows and the North East Sector Addressing the Immediate Needs of Homeless Adults and Youth as at March 2001 The Regional Homelessness Plan provided an inventory of services in the six identified sub-regions (see definitions). The published data combined Ridge Meadows and the North East sector: • There were no emergency shelter beds in the two communities. • There were 22 transition house beds for women fleeing domestic violence in the North East sector and Ridge Meadows, including 12 units at Cythera House in Maple Ridge. Cythera House also provides 2 second stage supported independent living units for women and children. • Mental health supportive housing units for North East sector and Ridge Meadows totalled 82. • The closest resource for homeless youth in Ridge Meadows was in New Westminster. • No cold wet weather beds • The' Maple Ridge Treatment Centre provides 50 residential treatment beds (length of stay generally 4 weeks) for adult males and dual diagnosis • Innervisions Recovery Centre provides 42 beds for recovering adult males in Coquitlam • 'Hope for Freedom Society - Resurrection House provides residential addiction services to 40 adult males in Port Coquitlam • Hope for Freedom Society— Glory'House provides residential addictionservices to 20 adult females in Port Coquitlam. . There is no nee'dle-exchange-pio-grarn-'' • There are no dual diagnosis programs • Mental Health services are provided through the Lower Mainland Mental Health Support Team located in Coquitlam and the Maple Ridge Mental Health Centre • There is very limited health clinic services for youth in Maple Ridge • The Caring Place and The King's Inn provide meal services and supports to the homeless. Needs Doc.doc A Responding to Homelessness In Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan 1.5 Homelessness in Ridge Meadows as of July 2002: The GVRD undertook research to provide data to support implementation of the Regional Homelessness Plan for .Greater Vancouver. The following statistical data has been drawn from this body of work entitled "Profile of Homeless. and At-Risk People in Greater Vancouver, July 2002." 1.5.1 'At-Risk of Homelessness Population' 1996 Census data was used in the report. The concept of at-risk housing need was defined as someone in core housing need (housing is neither adequate nor suitable) and paying more than 50% of income on housing. The tabulation is considered a more conservative measure than other accepted 'in-need' measures. In 1996 a total of 1,655 households were at risk of homelessness in Ridge Meadows representing 6.8% of all households and 4,070 persons. The average shelter cost is 64% of the household income. The increase in at-risk Ridge Meadows households from 1.991 to 1996 was 48%. 54% of the primary maintainers of these households were male and over half were between the ages of 25 and 44 years. Again, the major household type was a one-person household, followed by families with children. 19% of the at-risk households were female lone parent. In Ridge Meadows heads of at-risk households were generally not a visible minority and a very low percentage were immigrants (22%). 73% had moved within the last five years. 37% had not graduated from secondary school and fewer had attained a university education compared to other sub-regions. 22% had either a disability or activity limitation or both. . . 53% of at-risk households were renters and 47% were owners. Of the 66% of heads of at- risk households in the labour force, 85% were employed. 45% of Ridge Meadows at-risk households had an income between $10,000 and $19,999. Half of at-risk households cited employment as the major source of income and 46% cited government transfers of some kind. Over 50% of the at-risk households were residing in single detached houses (much higher than the 28% of all at-risk households region-wide). 9% of dwellings occupied by at-risk households in Ridge Meadows needed major repairs. Needs Doc.doc . 7 Responding to Homeléssness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan 1.5.2 Homeless Population Based on a 24-hour homeless snapshot held 14/15 January 2002, 62 homeless persons were found in Ridge Meadows representing 6% of the total homeless found in the Greater Vancouver region. Of these persons 25 were found in shelters (3% of sheltered homeless) and 37 were found on the street (11% of all street homeless). Homelessness by sub-region_found Sheltered homeless Street homeless Total Homeless Number Percent Number Percent Number Percent Vancouver 535 74% 93 28% 628 60% Inner Municipalities 58 8% 58 18% 116 11% North Shore 24 3% 20 6% 44 4% South of Fraser 71 10% 116 35% 187 18% Northeast Sector 6 1% 7 2% 13 1% Ridge Meadows 25 3% 37 11% 62 6% Region 719 100% 1 331 1 100% 1,050 100% The distribution of the street homeless population is quite different than the sheltered homeless. The street homeless were more evenly distributed throughout the region. The sheltered homeless were concentrated in Vancouver (74%) where the majority of shelter beds are located. When viewed according to the respondent's 'last permanent home' the distribution is again different. Many homeless people view Vancouver as their last permanent home (26%), but it is matched by locations outside the GVRD (26%). A significant proportion (17%) stated that a municipality in the South of Fraser sub-region was their last permanent home. 2% of sheltered homeless and 9% of street homeless indicated Ridge Meadows as their last permanent address. This represents 5% of the total homeless surveyed at that time. The total number of homeless found in Ridge Meadow.s and those who indicate their permanent home is in Ridge Meadows varies little, indicating that those found on the 4 ln----- addition the numbers of homeless found in Ridge Meadows is in line with the community's percentage of the GVRD population (4%). Needs Doc.doc 8 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan 1.6. Resources in Ridge Meadows Addressing the Immediate Needs of the Homeless Adult as at August 2003: 1.6.1. For Food • King's Inn: The King's Inn has been operating a soup kitchen in our community providing support and meals for the poor and homeless here for over 5 years. They currently serve between 50 and 80 meals per day, four days per week. The demand is greatest the end of the month when families and singles on limited income are not able to make ends meet. This number did not alter with the opening of the Caring Place and the demand continues to grow. • The Caring Place, Salvation Army: Until two years ago the Caring Place provided up to 2,000 meals per month in a small community kitchen. Since moving into the new Caring Place location the numbers have increased 2-fold. Breakfast, lunch and dinner are provided to the broader community Monday to Friday in addition to the meals served to residents in the shelter and transition units. In total the Caring Place now serves over 4,000 meals to community members per month. 1.6.2 For Shelter • Cold Wet Weather Beds (Funded for the period November to Match only) o The Caring Place run by the Salvation Army has operated a Cold Wet Weather shelter in our community for the past two winters. Up to 10 cold wet weather beds/mats were provided in the period November 2001 - March 2002 o For the period November 2002 - March 2003 the capacity was increased to 30 beds/mats. This capacity will be maintained for November 2003 - March 2004. Needs Doc.doc 9 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan o The following table reflects a 450% increase in bed usage over the last two winters: 200 1/2002 Cold Wet Weather bed night usage November2001 Men: 34 Women: 8 Total: 42 December 2001 Januaty 2002 Men: 136 Men: 160 Women: 35 Women: 31 Total: 173 Total: 191 Februaty 2002 March 2002 Men: 142 Men: 164 Women: 33 Women: 34 Total: 175 Total: 198 Five-Month Total: 779 2002/2003 Cold Wet Weather bed niaht usaae November 2002 December 2002 Januaiy 2003 February 2003 March 2003 Men: 429 Men: 477 Men: 622 Men: 436 Men: 595 Women: 201 Women: 197 Women: 247 Women: 185 Women: 135 Total: 630 Total: 674 Total: 869 Total: 621 Total: 730 Five-Month Total: 3,524 Emergency Shelter o The Caring Place opened 14 emergency shelter beds (10 beds for men and 4 beds for women) in May 2003. The shelter has been full since it opened and continually turns people away. o Cythera Women's Transition House operates a 12 bed emergency shelter for women and children who are homeless due to abusive relationships. The shelter operates at 100% capacity and has to turn people away daily. • Transitional or Second Stage Units (Residential Programs for those leaving emergency housing) o The Caring Place operates 5 transitional units for single adults and one family unit. These are 100% occupied at all times. - a single and one for a family. These are 100% occupied at all times. • Residential Treatment Centre o Inner Visions opened Hannah House in February 2002, a licensed 10-bed residential recovery centre to provide treatment to women with substance abuse issues. Serves communities of Tn-Cities and Ridge Meadows. Stay averages 3-4 months. Needs Doc.doc 10 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan o Maple Ridge Treatment Centre - Serves Lower Mainland. Provides 56 beds for adult men and dual diagnosis. Stay is generally 4 weeks. An inventory of support services addressing the needs of the homeless or at-risk-of- homelessness adults is attached as Appendix 'B'. 1.7 Youth Homelessness 1.7.1 In Greater Vancouver The GVRD's JUly 2002 "Profile of Homeless and At-Risk People in Greater Vancouver" found some interesting statistics from 1996: • Compared t'o'the sheltered homeless, the street homeless had a greater percentage under the age of 19 , • 16% of the at-risk population region wide are under the age of 10 ;. • 14% of th at-risk population region wide is between the age of 10 and 19 The Profile goes on to say: "There are several factors that cause youth to be at-risk of homelessness. According to the CMHC report, Environmental Scan on Youth Homelessness, one of the major causes of youth homelessness is family breakdown. (1) Many youth cannot live at home for a variety of reasons, 'including family violence and physical, emotional or sexual abuse. Gay, lesbian, bisexual and transgendered youth may become homeless, because of rejection from their families and friends. Drug addiction and mental health issues are other factors that contribute to homelessness. There is concern that youth who enterstreet life become entrenched very quickly due to active recruitment by pimps into the sex trade. "Youth, particularly young women, are less likely to escape involvement, and the length of time from entering street life to entrenchment is shortening".(2) "The lack of affordable housing is another issue affecting youth. Even if housing is available, youth often face discrimination by landlords. The poor economy in various parts of Canada has also forced increasing numbers of young people facing economic pressures to move to urban centres such as Halifax and then westward to Montreal, Toronto and Vancouver. When they arrive in these cities, youth often find, themselves without resources and skills, education or experience necessary to obtain employment. The vast majority of homeless youth have not completed high school. "There is also a connection between youth homelessness and the child welfare system. A 2001 study of street youth in Vancouver found that 44% had lived in a foster home or group home.(3) Youth in care who reach the age of 19 are generally unprepared for Needs Doc.doc . 11 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan independent living and require income assistance. Gaps in youth services have been identified, including culturally relevant services, youth detox, emergency and short-term housing, safe houses, long-term housing and assistance in accessing appropriate housing. "A questionnaire carried out for the North Shore Youth Safe Shelter Steering Committee in December 2000 illustrates some of the issues facing youth at-risk of homelessness. Surveys were conducted with 485 youth in grades 10, 11 and 12 from 8 schools on the North Shore. Of these youth, 133 (27%) responded "yes" to the question: "Have you ever been asked to leave home or decided to leave home for at least I night." • Of the "yes" responses, 52% were females and 48% were males. • 80% chose toleave home and 25% were asked to leave. • 25% left home once, 24% left home twice, and 45% left home 3 or more times. • 58% were 12-14 years old when they first left home, and 33% were 15-18 years old. • 41% stayed away one day, 27% stayed away several days, 5% stayed away I week, 9% stayed away 2 weeks, 5% stayed away I month and 11 % stayed away longer than one month. • 72% stayed with friends, 20% stayed with a relative, 11% stayed in a park, 7% went downtown, 3% stayed in a car, 2% in a garage, and 1 % in a mall. • 77% left because of family conflict, 17% because of their drug and alcohol use, 9% because of family drug/alcohol addiction problems, 8% because of mental health issues, and 3% for financial reasons.(4)' 1.7.2 In Ridge Meadows - December 2001 The findings of a research project on the needs of youth at risk was funded by the National Crime Prevention Centre, Community Mobilization Program, and the Haney Central Policing Committee, and undertaken by Munro & Associates were published in the document "Filling the Gaps - An assessment of the needs of youth at risk in Maple Ridge and Pitt Meadows - December 2001". While conclusive generalizations across the youth population of Ridge Meadows was not - - -- - -------- -possible-because of a low survey response there were a number of areas where clear gaps in the services to youth were visible. Amongst these was safe housing for youth at- risk - this was noted by both youth and service providers: "Safe housing is a high priority for parents and service providers, particularly for 13-19 year old youth. Thirty-six youth indicated that they had been unable to access a safe place to stay at some point-27% of the youth surveyed. While the majority of youth surveyed indicated that they had stayed with friends, this strategy appeared to lead at best to the Needs Doc.doc 12 Responding to Homelessness in Maple Ridge& Pitt Meadows - A Needs Assessment and Action Plan loss of friendships and ongoing "couch surfing" and, at worst, to youth staying in exploitive or risky situations. The option of youth from the Ridge Meadows area going to safe houses in Vancouver is problematic because of transportation issues, fear of leaving the community and, because, for the most part, these facilities provide housing for downtown street entrenched youth (some of whom may have originated in Ridge Meadows). While safe' houses in the city do record numbers of youth from outside the city accessing their services, they do not collect data specific to Ridge Meadows. Workers at Vancouver safe houses estimated the number of youth from Ridge Meadows served was quite tow." The report went on further to recommend: I'. "The Homelessness Committee, along with others in the community who are working with youth at risk, investigate options for providing emergency shelter to homeless youth The creation of a plan for emergency shelter that includes timelines for implementation, a management structure and possible sources of funding for a safe housing project in the first part of 2002., Those working with youth (MCFD, Reconnect, RCMP, school counselors, Parents Together Youth Services etc.) create systems for: o Ongoing data collection with respect to the actual numbers of homeless youth; and o Strategies that are being employed in dealing with the issues for homeless youth and the outcomes of 'these strategies. The community advocates for more support and affordable housing for youth living independently. The Regional Homelessness Plan for Greater Vancouver is used in conjunction with community plans in the development and implementation of new housing services for youth." 1.7.3 In Ridge Meadows - November 2003 In response to the recommendations of the 'Filling the Gaps' report of December 2001 the Homelessness Coalition wished to quantify the extent of youth homelessness so an appropriate response to the issue of homeless teens could be made. Of particular concern was the extent of youth 'couch-surfing'. Other surveys have not specifically gone looking for these teens even though they generally use this method for emergency shelter, as they do not have access to adult shelters. The MRPM Homelessness Coalition undertook an assessment of youth homelessness in November 2003. With the help of School District 42 and various services agencies 698 youths aged 14 through 18 completed a survey. 645 were completed in the 4 local area Needs Doc.doc 13 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan high schools, and 53 were completed at other venues. The survey included a 'snapshot' of youth on the street between 7 pm and 3 am over two evenings. Efforts were made to ensure youth only completed one survey. We found Ridge Meadows differed very little from other communities in the Lower Mainland and Canada when it came to youth in need of shelter and supports. The statistics have been broken down into two categories: (1) those who indicated they have left home at some point but are living with their guardian currently and (2) those who indicated they currently did not have physical shelter or were living in unsafe or temporary accommodation. Previously Left Home and Returned or are in Safe Long Term Housing • 20% of all respondents indicated that they had left home one or more times. Of these 42% had left home 3 or more times and 35% had stayed away longer than one month. • As expected 71 % stayed with friends; oniy 9% had ventured to downtown Vancouver. • None had full-time jobs as most (87%) are attending school full time; 33% have, part- time jobs. • 75% indicated they left home due to family conflict and 24% indicated that parental drug and alcohOl problems were a factor in choosing to leave. 21% had personal drug and alcohol issues and 8% cited mental health issues as a contributor. • 22% indicated they have been in government care at some point in their Jives and 6% are currently on Youth Agreements with the MCF. (A program where teens between the ages of 16 and 18 live independently on social assistance.) Currently Homeless or At-Risk-of Homelessness 28 youth (4%) indicated they were either homeless (8) or at-risk-of homelessness (20). • 75% of these teens are in school. 50% of the respondents completed the survey at school. • 43% are males; 50% are females. • 21% stated it has been longer than 3 months since they have had a permanent_and___ safe home. • 36% have been in government care at some point in their lives. • None of these teens are on Youth Agreements • 4% of therespondents in this category were born in 1989, 11% in 1988, 36% in 1987, 32% in 1986 and 18% in 1985. This demonstrates that those aged 16, 17 and 18 remain at-risk and in greatest need of community and government support. Members of this population are extremely vulnerable to adverse influences, as they have limited education, few life skills and nowhere to go. Needs Doc.doc 14 Responding to Homelessness.in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan • 32% indicated family conflict was the reason they were kicked out however the same number put the source of the conflict as parental drug and alcohol problems. Personal drug and alcohol was an issue for 21% of the respondents. • 32% of these youth work part-time. 43% indicated employment would help their situation and this was their number one concern, fol!owed by housing and education. During the snapshot homeless adults told the street canvassers trying to locate teens that they knew where the youth were but would not divulge the locations due to the 'nature' of the house they were in. We feel that the numbers indicated above are actually much higher based on this information and other anecdotal stories collected. There are no residential programs geared to youth aged 16-18 in Ridge Meadowsthat provide safe over-night emergency accommodation. The closest service is in Vancouver. An inventory of support services available to Youth in Ridge Meadows as of October 2003 is attached as Appendix 'C' 1.8 The Gaps Service providers met last July to determine the gaps in services and facilities in the MRPM area. The complete transcript of the discussion is attached as Appendix '0'. Progress on the emergency shelter side has been made over the last two years but the provision of a housing continuum for those leaving emergency shelters has made only limited progress. For those in transition and wanting to improve their situation there is very little housing that provides the needed support services they require if they are to succeed. Youth services remain minimal or non-existent. Changes to the foster care provisions for older teens and reduction of emergency and outreach services for teens at-risk were deemed to be major contributors to this problem. Needs Doc.doc 15 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan The following priorities were reached by group consensus and were informed by previous prioritization work completed by the committee. They are listed here in no particular order. • SecOnd Stage I Transitional Housing (Women + their children fleeing abuse, single people and people with mental illness are target groups) • Emergency Shelter Beds (Minimal barrier, youth are a target group) • Supportive Housing integrated into mixed-income neighbourhoods 2.0 Action Plan & Activities To-Date 2.1 Maple Ridge and Pitt Meadows Homelessness Coalition Maple Ridge and Pitt Meadows Homelessness Coalition was first formed in March 2002. The intent of the Coalition is to bring together interested agencies and individuals involved with homelessness in an effort to help alleviate homelessness in our community. The Coalition's current membership list is attached as Appendix A. The key strategies adopted by the Coalition are: • Supporting, upgrading and increasing emergency shelter capacity • Creating transitional/ second stage housing for "at risk" groups • Increasing community awareness • Supporting local services; fostering partnerships • Increasing capacity of community to provide affordable housing The Coalition supported the work of the Salvation Army to address the immediate needs of the street homeless through the development of the Caring Place emergency shelter and provision of cold wet weather beds. 2.2 The Vision The CIitibh'scurrtVi niTc dVelä small mixed-use rental project that would address the identified housing and support needs of the homeless and at risk of homeless in our community, including a youth safe house. A combined market rent and rent-geared- to-income project in an integrated community of singles and families is felt to be more economically feasible although this has yet to be demonstrated. The success of the project will depend on the community support and partnerships that come to the table. Needs Doc.doc 16 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan 2.3 Funding for Project Development & Capacity Building 2.3.1 District of Maple Ridge Social Planning Advisory Committee (SPAC) SPAC has funded the Coalition $12,000 to undertake this homelessness needs assessment and to develop a business plan. 2.3.2 Canada Mortgage & Housing Corporation (CMHC) Seed Funding CMHC approved $20,000 in funding to determine the feasibility of developing an innovative project that combines a youth shelter, second-stage housing and rent-geared- to-income housing (mixed income). 2.3.3 United Way - Community Innovation Grant The Coalition has received $4,000 to further help the Coalition build a broad base of community support for second-stage housing and strengthen community partnerships among individuals and organizations to enable them to work together to address community issues. 2.3.4 Supporting Community Partnerships Initiative (SCPI) (administered by HRDC) Last summer the Coalition submitted a 'concept' application under this federal housing program mandated to address the national disaster of homelessness. The concept reflected the Coalition's vision and has been short-listed for $25,000 in proposal development funding and is currently under final review by HRDC. Should SCPI funding be approved to further develop the Coalition's concept, partnerships with Provincial Ministries, the Districts of Maple Ridge and Pitt Meadows, and the community in general, including land development partnerships will be explored. (Note: It was the SCPI program that provided the capital funds for the Salvation Army's Caring Place Emergency Shelter). 2.3.5 SCPI Research Funding The Coalition submitted an Expression of Interest to undertake research to enhance our statistical data and needs assessment by recording the personal stories of the homeless in our community. The intent is to increase the community's awareness and understanding of the causes of homelessness and the effect on families and the community as a whole. The Coalition has been short-listed and asked to submit a full proposal for funding. Needs Doc.doc 17 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan 2.4 Community Capacity Building The Coalition has become informed about the issues of homelessness and the need to build capacity within the community to address the issues. A non-profit society is under development to provide a legal entity that represents a wide community base, provide links with needed support services, hold property and take on the task of building housing. The founding Board members are: . Alouette Addictions Services • Cythera Transition House Society • Salvation Army Mountain View Community Church (Caring Place) • Virtues R. Reality Society • Katzie First Nation 2.5 Smart Growth on the Ground The Coalition looks forward to working with the District of Maple Ridge in their Smart Growth on the Ground/OCP Development project. It is hoped that innovative ideas on developing housing for the disadvantaged in our community will be discussed openly in the planned community forums and workable solutions will result. 3. Summary Since 1998 when homelessness was declared a national disaster efforts have been made to address the issue of hometessness in our community. Maple Ridge has a new emergency shelter and cold wet weather beds built and funded with federal and provincial dollars. However it would appear- that changes to provincial programs and policies and the rising costs of living have increased the demand for these services by more than the community's increased capacity to address the needs of its homeless. - ---•-- The community-hasreviewed -the-gaps-in-the-continuuni- ofhusingrequired for peopito - leave the cycle of homelessness and has noted second stage or transitional housing as an integral piece that is missing. A safe house for youth has also been shown to be a priority. While the combined funding referenced above will allow the Coalition to actively develop a proposal to help address these demonstrated needs it will only succeed with the support of the broader community. All partnerships and development options will be explored and the Coalition is asking for interested groups to bring innovative ideas to the table for discussion. Needs Doc.doc 18 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan 4. Definitions: Absolute homeless: are those people who are living with no physical shelter - on the street, in doorways, parks, in alleyways, and those living temporarily in emergency shelters or transition houses for women fleein9 violence. Some people who are homeless use emergency shelter some of the time and sleep outside the rest of the time, often depending on the weather or on stay-limits for emergency shelters. At risk of homelessness: includes people living in spaces or situations that do not meet basic health and safety standards, do not provide for security of tenure and are not affordable, (households paying 50% or more of their income on rent). It includes the invisible homeless who are staying temporarily with family and friends or are couch- surfing. Sub-regions of the Greater Vancouver Regional Homelessness Plan: Vancouver - Vancouver & UEL Inner Municipalities - Burnaby, New Westminster and Richmond North Shore - City of North Vancouver, District of North Vancouver and West Vancouver South of Fraser - Surrey, White Rock, Delta, City of Langley, Township of Langley Northeast Sector - Coquitlam, Port Coquitlam, Port Moody Ridge Meadows - Maple Ridge and Pitt Meadows Cold Wet Weather shelters: are intended to provide shelter for the period from November to March to the homeless person aged 19 and over. 5. Footnotes 1 Kraus, Deborah, Margaret Eberle and Luba Serge. 2001. Environmental Scan on Youth Home/essness. Canada Mortgage and Housing Corporation. 2 Kraus, Deborah, Margaret Eberfe and Luba Serge. 2001. Environmental Scan on Youth Homelessness. Canada Mortgage and Housing Corporation. 3 The McCreary Centre Society.-2001. No Place to Call Home: A Profile of Street Youth in British Columbia. 4 Note: Percentages may not add up because some answers represent more than one incident of leaving home, and because respondents may have skipped over some questions. Needs Doc.doc 19 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan 6. Information Sources/Bibliography: BC Stats - 1996 Census Profiles of Maple Ridge DM and Pitt Meadows Black, Erin. May 2000. North Shore Homelessness - Final Report on the North Shore Homeless Sui'vey Eberle Planning & Research, Jim Woodward & Associates, Deborah Kraus Consulting, Judy Graves, May Communications. July 2002. GVRD Research Project on. Homelessness in Greater Vancouver, Volume 2— Profile of Homeless and At-Risk People in Greater Vancouver. Eberle Planning & Research, Deborah Kraus Consulting, Focus Consulting and David Hulchanski. February 2001. Homeless - Causes & Effects, Volume 3, The Costs of Homelessness in British Columbia. Eberle Planning & Research, Deborah Kraus Consulting; Luba Serge and David Hulchanski. February 2001. Homelessness - Causes & Effects; The Relationship between Homelessness and the Health, Social Sen,ices and Criminal Justice Systems - A Review of the Literature. (Volume 1) Kraus, Deborah, Margaret Eberle and Luba Serge. 2001. Environmental Scan on Youth Homelessness. Canada Mortgage and Housing Corporation McCreary Centre Society. 2001. No Place to Call Home: A Profile of Street Youth in British Columbia. Ministry of Municipal Affairs. 2000. Local Responses to Homelessness - A Planning Guide for BC Communities. Munro, Carol. December 2001. Filling the gaps: An assessment of the needs of youth at risk in Maple Ridge and Pitt Meadows Ruddick, Sue. November 2001. Supporting Communities - How Halifax and Edmonton Mobilized to Fight Homelessness. Woodward, Jim; Eberle, Margaret; Kraus, Deborah; Goldberg, Michael. March 19, 2001. Regional Homelessness Plan for Greater Vancouver. Needs Doc.doc 20 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan 7. Web Resources: Canada Mortgage & Housing Corporation - www.cmhc-schl.gc.ca Greater Vancouver Region District Homelessness Plan - www.qvrd.bc.ca/homelessness Smart Growth BC - www.smartqrowth.bc.ca The Homelessness Research Virtual Library - www.hvl.ihpr.ubc.ca Social Planning & Research Council of BC - www.sparc.bc.ca Sustaining Community Partnership Initiative - http://www2l .hrdc-drhc.qc.caT Needs Doc.doc 21 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan Appendix 'A' Maple Ridge Pitt Meadows Homelessness Coalition Member List - Member Organization Service Provided i Alice Sellers Virtues 'R Reality Youth Society Neighbourhood Support & Crime Prevention Youth Programs & Volunteer Opportunities 2 Alison Patchett Community Member Youth Worker Audrey Salahub Asante Centre (FAS) Director; Fetal Alcohol programs Barb Wardrope Salvation Army - The Caring Place Meal Program, Shelter & transitional housing, counselling and advocacy Barney Usborne, Maple Ridge Mental Health Mental Health Housing Program 6 Bernie Smandych Community Policing - RCMP Policing & Problem solving unit with Ridge Meadows RCMP Billy Waselowski Inner Visions Alcohol & Drug Rehab programs including employment programs 8 Candace Gordon Maple Ridge Council Elected official g - Christine DiGiambernordine Family Education Centre Executive Director; services Maple Ridge and Pitt Meadows 10 Christine Community Member Rod rig ues Social Worker, Mission, BC Connie Bailey Katzie First Nation Band Council - Education 12 David Taylor Salvation Army Caring Place 13 Gail Daniluck Ridge Meadows Hospital Social Worker, Parent & Family Counselling 14 Gail Finnson Bowman Employment Service Inc. Employmentassistance for youth- atrisk 15 Greg Shellborn Maple Ridge Vineyard Pastor; community outreach services include emergency housing placement 16 Harry Loewen Maple Ridge Ministerial Assoc. Represents 35 churches in MR & PM 17 Ivy Caines Walker Community Member Non-profit housing provider 18 Jim Beynon Community Member Retired HRDC employee; concerned citizen Needs Docdoc 22 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan 19 Jim Kelly Alouette Addictions Adult drug and alcohol recovery programs j Kate Thicke SD #42 Aboriginal Support Worker j Kathie Chiu 'Salvation Army - The Caring Place Director; meal programs, shelter and transitional housing; counselling and advocacy 22 Kathy Marshall School District 42 - Trustee Elected official 23 Lawson Caseley MHR - Community Services Coordinator' Liaison duties in Ridge/Meadows communities; supervise Ministry's employment consultant 24 Lillian Lusk Community Member Retired MHR Community Services Coordinator 25 Lisa Fierro Maple Ridge Mental ,Health Psychiatric nurse/therapist; Adult Community Support Services , 26 Lola Chapman Youth Conference Committee Youth Diversion 'Program 27 Mike Hickey The Kings Inn Meal programs for needy 28 Nicole Kiniski Katzie First Nation Community Counselling and Health Representative 29 Pam Munro Asante Centre for FAS 30 Pat Neill , Community Member 31 Ron Abbott Baptist Housing Provides low income housing for seniors and families in Maple Ridge 32 Ruth Wilson Career Links for Youth Youth 15-29; 'Employment/Career Resources 33 Sandy Wakeling Ken Stewart, MLA Elected official; Participates on Children, Youth & Family Network 34 Sheila McLaughlin Housing Consultant Project Manager; housing project development 35 Shirley Funk Maple Ridge Mental Health Psychiatric outreach team 36 Sue Wheeler District of Maple Ridge Social Planning Liaison 37 Susan Conley Public Health - Fraser Health Auth Health services ' 38 Vicki Kipps ' MR/PM Community Services Community programs 39 Teresa Green Cythera Transition ' House Society Safe house; counselling; 2d Stage housing for abused women and their children 40 Wendy West MHR Youth Team Leader Needs Doc.doc 23 - - ---- ---- -- -- -.---- RIDGE MEADOWS - INVENTORY OF FACILITIES AND SERVICES FOR ADULTS Name of Agency Program/Services # . eds Units/B Target Group I Sub-Region Municipality! Address HOUSING Permanent Social Non-profit and co-op housing, including units 1076 units Families, seniors and Ridge-Meadows Hoi.sing managed by BC Housing. singles Singles Housing - funded through HOMES Non-profit and co-op housing for low income urban 0 Single persons Ridge Meadows single persons. BC - LIUS HOMES BC - Homeless Non-profit housing for single people in need of 0 Single persons with Ridge Meadows At Risk support. support Multi-Service and Salvaton Army - Caring Place 5 transitional units for single adults; one family unit 5 units Transitional Housing Youth Housing 0 Supported Apartments Calahan House 5 units Mental health Ridge Meadows Supported Hotels 0 Rooms Low income and mental health Ridge Meadows Supported Independent Housing assistance for adults with mental illness. 42 Units Mental health Ridge Meadows Living Program (SILP) SILP Units for Youth and Forensic Clients 0 Ridge Meadows For women and their children who leave their Phone: 604-467-9966 Maple Transition houses Cythera Transition House homes due to abuse. Length of stay up to 30 12 beds Women & children Ridge Meadows days. idge R Second Stage Housing for Women & Children Cythera Second Stage Housing For women and children leaving an abusive relationship. May stay up to 1 year. 2 units Women & children Ridge Meadows Phone: 604-467-9939 Emergency Shelters Salvation Army - The Caring Place 10 beds for men and 4 for women; including a meal program 14 beds Adult men and women Ridge Meadows Phone: 604-463-8296 22188 Lougheed Hwy, Maple Ridge V2X2S8 Cold!Wet Weather Strategy Beds Salvation Army - Caring Place 30 beds/mats Adult men and women Ridge Meadows • — TP Name of Agency rogram/Services I Units/Beds Target Group I Sub.Region Municipality! Address SUPPORT Resldentiai.trea ent, Length of stay generally 4 weeks. Intensive Adult men and dual Phone: 604-467-3471 22269 supportive reco ery, & Maple Ridge Treatment Centre Residential Treatment for Substance Misuse. 56 beds diagnosis Ridge Meadows Callaghan Avenue Maple transitional livin Serves Lower Mainland. Ridge V2X 2E2 Innervisions Recovery Centre - Length of stay is based on a 60 day model, but Hannah House can be longer depending on need. Average length 19 beds Women Ridge Meadows Phone: 6044664215 of stay is 34 months. CARF Accredited. Needle Excha ge 0 Ridge Medows Program Detoxification 0 Ridge Meadows residential fac ities Provides counselling for people with substance - misuse concerns, and for people affected by someone else's substance misuse. Dual diagnosis Non-residentia Drug & services, including assessment and counselling, Alcohol Addict on are available to people with both a substance Phone: 604467-5179 Treatment & P evention Alouette Addictions Services misuse concern and a mental health disability. Promotes All Ridge Meadows 22477 Lougheed Highway Society community awareness and education Maple Ridge and Dual Diag OSS regarding alcohol and drug issues, and offers a V2X 2T8 Programs school-based program that focuses on prevention and early intervention strategies. A youth and family worker offers counselling and outreach services. Numerous counselling programs for families Phone: 604467-6055 Drop-In Centre Family Education and Support covering a wide range of topios. Periodic Aboriginal families Ridge Meadows 22554 Lougheed Hwy. Maple Centre aboriginal family cultural groups run for 8 weeks at Ridge V2X 2V1 a time. West Coast Family Resources Counselling programs Women's Resource Centre Counselling programs for women, men and children Outreach Servi ,.es Nil Food, clothing furniture Provide breakfast, lunch and supper Monday to Phone: 604-463-8296 22188 and other support Salvation Army Friday to broader community; and meal service 7 All Ridge Meadows Lougheed Hwy Maple Ridge II days/week for shelter residents. V2X 2S8 - - - - ---- ---- - .-- Name of Agency ProgramlServices Units/Beds Target Group Sub-Region I. Municipality! Address Friends in Need Fooq Bank Provides food products to registered clients Ridge Meadows Maple Ridge Phone: 604-463-1716 King's Inn Provides free meal program 4 days week?? 22410 MacIntosh Lane Maple Ridge V2X 6133 Provides assessment, counselling, referral, job Bowman Employment Services placement assistance, and ongoing support for Phone: 604-466-1375 Employment Services Inc. those who are unemployed aged 30 & up. Ridge Meadows 22575 Lougheed Highway Delivers the Wired Employment Program for youth Maple Ridge V2X 2V2 with disabilities. Provides assessment, counselling, referral, job Phone (604) 466-4429 Career Links for Youth placement assistance, and ongoing support for Maple Ridge those who are unemployed aged 15 to 29. 5 week job search program for ages 16 & up. Phone (604)465-8812 11435 Inner Choices Career Centre Clients have multiple barriers and are referred by 201A Street Maple Ridge Bowman or Career Links Buxton Consulting 4 week all ages job club (Future Program) - Offers a variety of programs including Adult Community Support Services (Hospital Admission Diversion), Geriatric Outreaôh, Adult Short Term Phone: 604-476-7165 500 - Health Care (mental Maple Ridge Mental Health Centre Assessment and Treatment, Community Mental health: Adults Ridge Meadows 22470 Dewdney Trunk Rd. health) Program, Residential Rehabilitation, Psychiatric Maple Ridge V2X 5Z6 Services, General Case Management, Assertive Community Treatment, Day Program, Vocational • Counsellor and Concurrent Disorders Consultant Health Care (physical) Public medical services/clinics Crisis grants for families in receipt of income Families in receipt of Preventing Evictions BC Benefits - MSDES assistance to pay rent arrears if facing an BC Benefits BC • eviction. 24 hr information line. Provides information to Residential Tenancy Office - landlords and tenants on their rights and All BC . Phone:604-660-3456 Offices Supporting Stable Ministry of Attorney General responsibilities, and assistance with conflict • in Burnaby & Surrey Tenancies, Advocacy, resolution. Housing Assistance Information to tenants on their rights regarding and Referral Tenants Rights Action Coalition evictions, repairs, security deposits, rent increases Phone: 604-255-0546 2681 Information (TRAC) - Tenants' Rights Hot Line and arbitrations. Help tenants prepare for All BC E.Hastings St. Vancouver V5K arbitrations and obtain legal representation. Goal izs is to help achieve security of tenure for tenants. - Name of Agency Program/Services Target Group Sub-Region Municipality! Address Units/Beds Information and referral for advocates, people on welfare, community groups and individuals PovNet - involved in anti-poverty work. Provides All BC Phone:604- 876-8638 information about welfare and housing laws and Vancouver resources in BC. For housing providers and applicants in search of affordable housing in the lower mainland. Provides a current, centralized database of applicant Phone: 604-291-2600 ext 300 The Housing Registry information. Partners include BC Housing, the BC All Lower Mainland (housing providers) Non-Profit Housing Association, housing Phone: 604-433-2218 providers, housing co-ops, lower mainland (applicants) municipalities, information and referrral service groups and other community-based organizations. Seniors Housing Information Information about housing options and services for Vulnerable and Older Phone:604-520-6621 Royal Square Mall, Suite 209.800 Program seniors, older adults, and people with disabilities. Adults & Persons on Lower Mainland McBride Blvd. Outreach worker also available. Disability New Westminster V3L 2138 Housing registry of available rental Lower Mainland Community accommodation and low cost market rental Phone: 604-525-5376 101- Housing Registry Society housing. Pre-screen housing for mental health All Lower Mainland 630 Columbia St. New consumers. Landlord-tenant counselling, referrals Westminster V3M 1A5 and advocacy on welfare rights. Coalition of 40 BC groups working to reduce and End Legislated Poverty end poverty in BC by providing referral, public All BC Phone:604- 879-1209 211. education, campaigns and forums on poverty 456 West Broadway issues. Vancouver V5Y 1R3 Legal Aid and information. Lawyers for people below income limits available for certain cases. If Legal Services Society-Law Line living in area without office, can apply over the Low income BC Phone:604-408-2172 or (604) telephone for legal aid. Offices in Vancouver and 601-6100 Surrey. r-" RIDGE MEADOWS - INVENTORY OF FACILITIES AND SERVICES FOR YOUTH Name of Agency Program/Services #Units/ Beds Target Group Sub-Region Municipality/Address Housing Youth Housing o Supported o Apartments Supported Hotels 0 rooms Supported Independent Living 0 units Program (SILP) SILP Units for Youth and Forensic Clients Emergency Shelters 0 beds Cold/Wet Weather 0 Beds! Strategy Beds Mats Support Residential treatment, supportive recovery, 0 Beds & transitional living Detoxification - 0 Beds Residential facilities Needle Exchange Program Nil Inventory - Youth - Current.xls 1/6 08/12/200 r r -. -•--• - Name of Agency ProgramlServices #Units/ Beds Target Group Sub-Region Municipality/Address Provides counselling for people with substance misuse concerns, and Non-residential Drug for people affected by someone else's substance misuse. Dual & Alcohol Addiclion diagnosis services, including assessment and counselling, are available Phone: 604467-5179 Treatment & Alouette Addictions to people with both a substance misuse concern and a mental health All Ridge Meadows 22477 Lougheed Highway Prevention & Di al Services Society disability. Promotes community awareness and education regarding Maple Ridge V2X 218 alcohol and drug issues, and offers a school-based program that Diagnosis Progr ms focuses on prevention and early Intervention strategies. A youth and family worker offers counselling and outreach services. Using a community team approach, incorporates youth organizations and service providers working in the areas of prevention, youth development, and recreation. Facilities include a lounge, activity areas, Greg Moore Youth Centre- a multi-purpose room, a computer room, a counselling room, a Phone: 604-467-7354 Drop-In Centres Youth Outreach Initiative concession, a programming kitchen, and leased office and retail space. Youth Ridge Meadows 11925 Haney Place Maple Ridge Pitt Meadows Recreation Drop-in program - 6:00 - 9:30 pm 7days/week and 3-5 pm Maple Ridge V2X 6G2 Parks and Leisure Services weekdays; general staff response during Centre's operating hours 9 am 10 pm daily. Partner organization have various hours and programs with the main one being the Ironhorse Youth Clinic on Tuesday and Thursdays from 4pm to 8pm. Outreach Servic s Nil Bowman Employment Provides assessment, counselling, referral, job placement assistance, Phone: 604-466-1375 Employment Sei ices Services Inc. and ongoing support for those who are unemployed aged 30 & up. Ridge Meadows 22575 Lougheed Highway. Delivers the Wired Employment Program for youth with disabilities. Maple Ridge V2X 2V2 Career Links for Youth Provides assessment, counselling, referral, job placement assistance, Phone (604) 466-4429 and ongoing support for those who are unemployed aged 15 to 29. Maple Ridge Inner Choices Career 5 week job search program for ages 16 & up. Clients have multiple Phone (604) 465-8812 Centre barriers and are referred by Bowman or Career Links 11435 201A Street Maple Ridge Buxton Consulting 4 week all ages job club (Future Program) Health Care (me tal health) - Nil lnvntn -Yntith - (iirrntyls 2/6 - ---- - ----..----- .-.----.t.,__ ...-.---- --.----.- - Name of Agency Program/Services # Units! Beds Target Group Sub-Region Municipality/Address Provides confidential health services for youth in Maple Ridge, Pitt Phone: 604-463-6268 Meadows, and the surrounding area. Offers education, immunizations, Greg Moore Youth Centre Health Care (physical) Iron Horse Youth Clinic referrals, reproductive health services (including birth control), Youth Ridge Meadows 11925 Haney Place pregnancy testing, and alcohol and drug counselling. Services are free; Maple Ridge V2X 6G2 products at cost. Open 2 evenings/wsek for 4 hours. Tenants Rights Action Information to tenants on their rights regarding evictions, repairs, Supporting Stable Coalition (TRAC) - Tenants' security deposits, rent increases and arbitrations. Help tenants prepare All BC Phone: 255-0546 Tenancies Rights Hot Line for arbitrations and obtain legal representation. Goal is to help achieve security of tenure for tenants. Housing Assistance Information and referral for advocates, people on welfare, community Phone: 604-876-8638 and Referral PovNet groups and individuals involved in anti-poverty work. Provides All BC Vancouver Information information about welfare and housing laws and resources in BC. Lower Mainland Community Housing registry of available rental accommodation and low cost market Phone: 604-525-5376 Housing Registry Society rental housing. Pie-screen housing for mental health consumers. All Lower Mainland New Westminster Landlord-tenant counselling, referrals and advocacy on welfare rights. Tenants Rights Action Public information on the Residential Tenancy Act, advocacy for law Phone: 604-255-0546 Advocacy Coalition (TRAC) reform on tenants' rights issues, support for tenants, research and All BC Vancouver advocacy. Coalition of 40 BC groups working to reduce and end poverty in BC by Phone: 604-879-1209 End Legislated Poverty providing referral, public education, campaigns and forums on poverty All BC Vancouver issues. Federation of BC Youth in Care Networks Promotes the improvement of conditions for youth currently or formerly Phone: 604-527-7762 (Sponsored by in the care of MCFD through support, education and advocacy. Works Youth BC 270-550 Sixth Street Pacific Legal Education in partnerships to develop local groups run by and for these youth. New Westminster V3L 387 Association) Society for Children and Advocacy and planning organization dedicated -to improving the well- Phone:604-433-4180 Youth of BC being of children and.youth. Provides a forum for interdisciplinary Youth BC 1409 Sperling Avenue exchange and action pertaining to issues affecting young people. Burnaby V513 4J8 Inventory - Youth - Ciirrnt vis - Name of Agency Program/Services # Units! Target Group Sub-Region Municipality/Address Beds Advocates for children, youth, and families regarding government services. Monitors government services to ensure they are adequate; if Office for Children and necessary, makes recommendations to government for Improving Phone: 1-800-476-3933 Youth: Ministry of Attorney service. Works with MCFD to identify areas requiring independent Youth & Families BC 901 - 808 W. Hastings General (MAG) external oversight, and conducts special investigations upon request of Vancouver V6C 2X4 the Attorney General. Monitor service providers for children and youth, mental health services for children and youth, addiction services for children. Supports the rights of children and youth, based on principles of the UN First Call BC Convention on the Rights of the Child. Works to affect legislation, policy Youth and BC Phone: 604-875-3629 4480 Oak St. and practice, by prompting specific interest groups to share information, children network and work together. Vancouver V6H 3V4 Urban Native Youth Serves Aboriginal Youth in Greater Vancouver. Advocates and creates Phone: 604-254-7732 Association Opportunities for Aboriginal Youth. Youth Greater Vancouver 1640 East Hastings St. VancouSier V5L 1S6 Self-Help Resource An umbrella organization that provides support and resources to Association of BC (SHRA- individuals, service agencies, professionals, and others involved in the BC) self-help/mutual aid community. Services and programs include a resource centre/library, group development and facilitator training, self- Other names: 'outh help community development, public education and outreach, the Initiative Program annual Directory of Self-Help Groups in Greater Vancouver, and Phone: 604-733-6186 SHRA-BC (Self-Help information and referral services. The Youth Initiative Program fosters Youth Regional 306-1212 West Broadway Resource Association of the development of self-help support for youth. The BC SHIN (Self-Help Vancouver V6H 3V1 BC) (604-733-6186) Information Network) Project is a web-based initiative aiming to create BC-SHIN (Self-Help an accessible, province-wide website database to assist self-help Information Network) i trackers, professionals, and existing support groups. Nonprofit Project charitable agency. Provides support and advocacy for lesbian, gay, bisexual, Phone: 604-523-9115 Youthquest! Lesbian and transgendered, and questioning youth up to 21 years of age. Offers Douglas College Student Gay Youth Society of BC referral to local, screened, gay-positive counselling services for youth GLBTO Youth Regional Union Building Also provides educational outreach to teachers, community resource Room IOOB-88 7th Street workers, clergy, corrections and social service workers, and parents. New Westminster V3L 5132 Invento - Youth - Current.xls 4/6 08/12/2003 - -- ----- --- ------ - Name of Agency Program/Services # Units! Beds Target Group Sub-Region Municipality/Address Emergency & Crisis Kids Help Phone, Kid's Help 24 hours, free telephone conversations with professional counsellors for Youth/children Canada Phone: 1-800-668-6868 Services Foundation anything. Information and referrals. After-Hours and Emergency Lines Provides 24-hour emergency services for the protection of children and Child Protection Services Other names: Foster intervenes in cases of child abuse and neglect. Also provides after- Helpline for Children: Parents Support Line, hours emergency services as required in times of personal or family Greater Vancouver 310-1234 (area code not Helpline for Children, crisis. After-hours phone numbers: Vancouver, North Shore, and Youth Region required) MCF After-Hours and Richmond 604-660-4927; rest of the lower mainland 604-660-8180; BC Helpline ITY: 1-800-677- Emergency Line, 1-800-663-9122; TTY 604-660-0508. Foster Parents Support Line for 4770 Ministry of Children and Vancouver and Richmond is 1-888-495-4440. Family Development Rape Crisis Centre 9am-5pm M-F. Confidential service offering information, support, Sexual assault Greater Vancouver Phone: 604-255-6228 (WAVAW) counselling and referrals to victims of sexual assault, violence and rape. victims Region Crisis Intervention and 24/7 Emergency crisis line. Free, confidential telephone counselling to Phone: 604-872-3311 or Suicide Prevention Centre people emotionally upset or experiencing depression, relationship or All Greater Vancouver of Greater Vancouver family problems, alcohol and drug problems or feeling suicidal. 604-872-1811 "Phone and let them know your situation" Assists youth to return home, Support, Counselling Operation Go Home reunite with their families. The mandate is to assist 16-17 yr olds, but Youth (16-17, but Canada Phone: 1-800-668-4663 & Life Skills willing to assist all youth needing help. Transportation to flexible) parent/guardian residence and referrals made across Canada. Youth Unlimited Offers recreational activities, small and large group interaction, and (Governing body - support services for teenagers who are school-oriented, and for those Phone: 604-838-3546 Greater Vancouver Youth who are in conflict with parents, the school system, and/or the law. Non- Youth Rid Mea ge dows 115-12975 84th Avenue for Christ) denominational Christian agency. Surrey V3W I B3 Youth and Family Conflict Intervention Program - Provides short-term Youth 12+ & Phone: 604-467-6911 Maple Ridge Pitt Meadows intervention for teenagers and families in conflict. Crisis service. Families Ridge Meadows. 11907 228th Street Community Services Maple Ridge V2X 8G8 Maple Ridge Pitt Meadows Youthside: ?ndepende,it living skills program designed to support youth Phone: 604-467-6911 Community Services on a one-to-one basis as they move towards self-care. Youth Ridge Meadows 11907 228th Street Maple Ridge V2X 8G8 ln%IrlfArl - Yntith - r-i irriamt vic Name of Agency Program/Services #Units/ Beds Target Group Sub-Region Municipality/Address Sexual Abuse Sexual Assault Recovery Offers support groups for survivors of childhood sexual abuse. Includes a group for adults and Sarateen for female victims age 13-18. Supply All Region-wide Phone: 604-584-2626 Anonymous (SARA) Society literature and educational material on the subject. Surrey Justice Service Ombudsman (Including Investigate complaints about the Provincial government, local governments, hospitals, universities, colleges, public schools, governing Youth BC Phone: 1-800-567-3247 Youth) bodies of professionals and occupational associations. Victoria lnvntnr1, - Yniifh - (Thirrnt Appendix 'D' Gaps in Service and Facilities for the Homeless in Ridge Meadows Gaps 2001 Projects 2000 — 2003 RemaIning Gaps Scope (number of beds, units, spaces, location, target group) HOUSING Emergency shelter — Caring Place, new shelter Yes. There is no purpose built youth shelter and this has been Target Group: Youth — they need a purpose built permanent and 14 emergency beds (10 for identified as a significant gap. The Salvation Army Caring Place shelter for youth because the Parks and Leisure minimal barrier men, 4 for women and (SA) has shelter beds and they are at 100% capacity and often program staff are often overwhelmed with addressing children). running at double capacity with mats in the cafeteria (when they the need to refer youth to social services rather than Transitional - 5 single fill their14 beds, they use mats on the floor). They also have a focusing on recreational services as is their mandate. apartment units, a 2 two-bedroom family unit and two beds for wOmen, which are bedroom family unit, and 5 mostly used for emergency shelter. The SA takes people bedroom units for men for with mental illness and addictions and also takes people who either emergency or are high/intoxicated, provided there is no risk of harm to others. transitional housing. - Emergency shelter - 30 seasonal beds until, new Yes. SA has had seasonal beds for two years and last year the SA —25 to 30 more beds needed for mat program seasonal shelter ready numbers doubled from previous year. They have been and they've been thinking about having additional mat inundated with people and have had to double their staff. For program in dining room. They have a minimum of 2001/2002: 198 beds two staff on during CWW, but need a third. There are forty additional beds needed for CWW. Transition housing Yes. At Cythera House there are huge turnaways for women They heed about 20 more beds: (under 30 days)•for and children. The turnaways are often because they are at The gap for minimal barrier shelter for women fleeing women and children capacity, but also they turn away for substance abuse or mental abuse is not filled at all. fleeing abuse illness. Turnaway rates: January-44 women and 21 children, May — 13 women and 8 children, June - 30 women and 19 children. Second Salvation Army Caring Yes. Cythera has two units (one with master bedroom and About 50% of the women in the shelter have a need stage/transitional Place: Transitional - 5 small den and the other is a townhouse with 3 bedrooms). They for 2nd stage housing (12 beds in shelter) and there housing (length of single apartment units, a 2 can stay 6 months to 1 year — can be extended if still in are only two units available. There is a clear stay up to 2-3 yrs) bedroom family unit, and 5 counselling. shortage. bedroom units for men for There is none for single people or the mentally ill. either emergency or Gaps July 9, 2003.xls 1/3 08/12/2003 Appendix 'D' Gaps 20 1 Projects 2000 — 2003 Remaining Gaps Scope (number of beds, units, spaces, location, target group) transitional housing. When people are in transition there is nowhere for them to go because of huge demand and few / no spaces. A number of people in transitional housing are staying beyond the 2 year limit because there is nowhere to go. Supportive hOL sing — 5 SIL units Yes. Calahan House runs these five units but there is great Target groups: all. SIL demand. The SA operates some, which is patchwork funded and the support is not on-site (run on an informal basis). Independents cial 161 units Yes. There are huge waiting lists and the demand is enormous. If they built 500 units they would be filled right away. housing SERVICES Outreach Yes. There is no outreach in the community, but it's something There was general uncertainty as to whether or not they are working on it. For youth there are social workers who this needed to be 24/7 but everyone agreed there is a will come out after hours — there is a 24 hour help line but great need for more outreach (including after hours). nowhere for the youth to go. Although SA cannot take youth into their shelter, they can be incorporated into other programs although they are not a specific target. Drop-in Parks and Leisure services youth staff are taking calls and often The Ironhorse youth clinic and other youth centers spend time on referring youth with social issues as a result of are overwhelmed with youth needing services, many the lack of services for youth. of which they are not set up to provide. Need a 24/7 drop-in centre for youth. Health care ani I Yes. There is no dental care available and GPs are lacking in There is one dentist thatwill take clients on income dental care Maple Ridge even for the general population (including very few assistance. The SA is approaching others, but they female GPs). end up doing a lot of begging with no outcomes. Mental health care Gaps Jul 9, 2003.xls 2/3 08112/2003 Appendix 'D' Gaps 2001 Projects 2000 - 2003 Remaining Gaps Scope (number of beds, units, spaces, location, target group) Addiction services Yes. There is a treatment centre for men (Allouette) in Maple There are huge wait lists and this is provincial, not Ridge, but wait lists are long. just Maple Ridge. There is nothing for youth - they often get sent up north. SA tends to refer to areas outside of town because facilities are always full in Maple Ridge. They often send people to Miracle Valley. Wait lists are horrendous throughut the region. Prevention services Other Community Yes. There has been an increase in awareness in the past awareness several years andthe issues have become much more visible. The town hall forums on homelessness last year were packed (120 people), with people divided on the issues. The issue has now become getting the community to understand the issues and I solutions, as well as take ownership for the problem. Information/planning Yes. They still don't have a clear handle on information about homelessness population. The need more information about youth and the hidden homeless. Using volunteer time, they've produced a plan with priorities. The process was participatory in nature and included information sessions. Gaps July 9, 2003.xls 3/3 08/12/2003 AHSS - Capital Budget - DRAFT DRAFT June 2, 04 Burnett Street Total Trans/Supp Supp/Afford Notes A. Acquisition & Servicing Costs 1 Freehold Land Value $ 478,000 $ 251,579 $ 226,421 2 Off-site services, road construction $ 150,000 $ 78,947 $ 71,053 3 Survey $ 1,600 $ 842 $ 758 4 Rezoning $ 5,800 $ 3,053 $ 2,747 5 Title Fees $ - $ - Included in 13.8 6 Municipal Fees/DCCs $ 261,000 $ 137,368 $ 123,632 Waived by District 7 Property Transfer Tax $ 7,560 $ 3,979 $ 3,581 8 Environmental Report $ 2,000 $ 1,053 $ 947 9 Demolition and site preparation $ - $ - Included in C.1 10 Geotechnical $ 3,000 $ 1,579 $ 1,421 11 Appraisals $ 1,500 $ 789 $ 711 Sub-Total $ 910,460 $ 479,189 $ 431,271 B. Development Fees & Charges 1 Interest Pre-IAD $ 53,317 7% interest; lOmo 2 Taxes Pre-IAD $ - $ - $ - 3 Insurance Pre-IAD $ 10,000 $ 5,263 $ 4,737 Course of construction; liability 4 Utilities Pre-IAD $ - $ - $ - In construction 5 Design Consultants @ 6% $ 341,812 $ 179,901 $ 161,911 Architect and sub-consultants 6 Dev. Consultant/Project Manager $ 120,000 $ 63,158 $ 56,842 Project Manager 7 Quantity Survey $ 2,000 $ 1,053 $ 947 At tender stage 8 Society Organization Expenses $ 30,000 $ 15,789 $ 14,211 9 Sponsors Legal Costs $ 6,000 $ 3,158 $ 2,842 10 Final Cost Audit $ 2,000 $ 1,053 $ 947 11 Lenders Fees $ 3,000 $ 3,000 Sub-Total $ 514,812 $ 257,406 $ 257,406 C. Building 1 Construction $ 5,696,870 $ 2,998,353 $ 2,698,517 To be confirmed by Quantity Survey, current estimates @ $170/sq.ft. D. Other Hard Furnishings & Start up costs $ 20,000 $ 10,526 $ 9,474 Project Contingency @ 1% $ 71,421 $ 37,590 $ 33,831 Mortgage Insurance Fee ?____________________________ E. Capital Costs net GST $ 7,213,564 $ 3,783,065 $ 3,430,499 GST $ 252,475 $ 132,407 $ 120,067 based on 3.5% rebate Total Capital Costs $ 7,466,038 $ 3,915,472 $ 3,550,566 Equity BC Hsg - Transl Units © $75,000/u $ 1,500,000 $ 1,500,000 Estimate of grant monies to be requested BC Hsg-- Sup/Afford. Units $ 2,520,000. $ 2,520,000 Estimate of grant monies to be requested Municipal Grant- DCCs $ 261,000 $ 137,368 $ 123,632 - CMHC Seed Funding $ 20,000 $ 10,526 $ 9,474 District of Maple Ridge SPAC $ 12,000 $ 6,316 $ 5,684 United Way $ 4,000 $ 2,105 $ 1,895 - SCPI - Feasibility Study $ 25,000 $ 25,000 SCPI $ 2,234,156 $ 2,234,156 $ - Estimate of grant monies to be requested - Financing Required $ 889,882 $ - $ 889,882 Cap Op Budgets-June 3 District/Capital 1/1 6/2/2004 AHSS - OPERATING BUDGET - DRAFT - June 2, 2004 Number of Units 38 20 18 Total Avg per unit/yr Transitni Support! Afford Comments 1. Property Taxes & Licenses $ - $ - $ - $ - Municipal exemption requested 2. Insurance $ 15,000 $ 395 $ 7,895 $ 7,105 Building and Directors 3. Utilities - Heating & Domestic Hot Water $ 20,680 $ 544 $ 10,884 $ 9,796 For common areas and units @ $30/mo - Electricity other than Heat $ 19,680 $ 518 $ 10,358 $ 9,322 For common areas and units @ $30/mo - Water - metered $ 5,700 $ 150 $ 3,000 $ 2,700 $150/unit/year - Sewer $ 6,365 $ 168 $ 3,350 $ 3,015 $167.50 per unit/year - Garbage Removal $ 3,500 $ 92 $ 1,842 $ 1,658 - Recycling $ 950 $ 25 $ 500 $ 450 $25/unit/year 4. Maintenance - Salaries, Wages & Benefits $ 37,440 $ 985 $ 29,952 $ 7,488 On-site caretaker/support; 30 hrs/wk @ $20/hr plus benefits @ 20% - Building Maintenance $ 8,000 $ 211 $ 4,211 $ 3,789 Materials, repairs, small equipment - Grounds Maintenance $ 3,000 $ 79 $ 1,579 $ 1,421 Materials, repairs, small equipment - Service Contracts $ 5,000 $ 132 $ 2,632 $ 2,368 Elevator, etc. 5. Administration $ - - Salaries, Wages & Benefits $ 46,800 $ 1,232 $ 37,440 $ 9,360 Admin/Support staff - 30 hrs/wk @ $25 plus benefits @ 20% - Office expenses $ 2,500 $ 66 $ 1,316 $ 1,184 Includes telephone, equipment rentals, misc. supplies - Bookkeeping $ 3,000 $ 79 $ 1,579 $ 1,421 6. Marketing Not applicable as project 100% RGI 7. Audit & Legal Fees $ 2,000 $ 53 $ 1,053 $ 947 8. Replacement Reserves $ 22,800 $ 600 $ 12,000 $ 10,800 $50/unit/month 9. Bad DebtNacancy Loss $ 2,040 $ 54 $ 1,074 $ 966 1% of total operating budget 10. Association Membership $ 210 $ 6 $ 111 $ 99 11. ConferenceExpenses/Training - $ 1,400 $ 37 $ 737 $ 663 Total $206,065 $ 5,423 $131,511 $ 74,555 Per Unit per month $ 452 $ 452 $ 548 $ 345 P&l $ - $ 60,361 6%; 35 years Total Expenses $131,511 $134,916 Revenues $134,640 $132,600 Surplus/Deficit $ 3,129 -$ 2,316 $ 813.83 Cap Op Budgets-June 3 District/Operating 1/1 6/2/2004 AHSS - Capital Budget - DRAFT DRAFT June 2, 2004 Burnett Street Total Trans/Supp Supp/Afford Notes A. Acquisition & Servicing Costs 1 Freehold Land Value $ 478,000 $ 251,579 $ 226,421 2 Off-site services, road construction $ 150,000 $ 78,947 $ 71,053 3 Survey $ 1,600 $ 842 $ 758 4 Rezoning $ 5,800 $ 3,053 $ 2,747 5 Title Fees $ - $ - Included in B.8 6 Municipal Fees/DCCs $ 261,000 $ 137,368 $ 123,632 Waived by District 7 Property Transfer Tax $ 7,560 $ 3,979 $ 3,581 8 Environmental Report $ 2,000 $ 1,053 $ 947 9 Demolition and site preparation $ - $ - Included in C.1 10 Geotechnical $ 3,000 $ 1,579 $ 1,421 11 Appraisals $ 1,500 $ 789 $ 711 Sub-Total $ 910,460 $ 479,189 $ 431,271 B. Development Fees & Charges 1 Interest Pre-IAD $ 53,317 7% interest; 10 mo 2 Taxes Pre-IAD $ - $ - $ - 3 Insurance Pre-IAD $ 10,000 $ 5,263 $ 4,737 Course of construction; liability 4 Utilities Pre-IAD $ - $ - $ - In construction 5 Design Consultants @6% $ 341,812 $ 179,901 $ 161,911 Architectand sub-consultants 6 Dev. Consultant/Project Manager $ 120,000 $ 63,158 $ 56,842 Project Manager 7 Quantity Survey $ 2,000 $ 1,053 $ 947 At tender stage 8 1 Society Organization Expenses $ 30,000 $ 15,789 $ 14,211 9 Sponsor's Legal Costs $ 6,000 $ 3,158 $ 2,842 10 Final Cost Audit $ 2,000 $ 1,053 $ 947 11 Lender's Fees $ 3,000 $ 3,000 - Sub-Total $ 514,812 $ 257,406 $ 257,406 C. Building 1 Construction $ 5,696,870 $ 2,998,353 $ 2,698,517 To be confirmed by Quantity Survey, current estimates © $170Isq.ft. D. Other Hard Furnishings & Start up costs $ 20,000 $ 10,526 $ 9,474 Project Contingency a 1% $ 71,421 $ 37,590 $ 33,831 Mortgage Insurance Fee E. Capital Costs net GST $ 7,213,564 $ 3,783,065 $ 3,430,499 - GST $ 252,475 $ 132,407 $ 120,067 based on 3.5% rebate Total Capital Costs $ 7,466,038 $ 3,915,472 $ 3,550,566 Equity BC Hsg - Transl Units @ $75,000/u $ 1,500,000 $ 1,500,000 Estimate of grant monies to be requested BC Hsg - Sup/Afford. Units $ 2,520,000 $ 2,520,000 -Estimate-ofgrant-moniestobe requested - Municipal Grant - DCCs $ 261,000 $ 137,368 $ 123,632 - CMHC Seed Funding $ 20,000 $ 10,526 $ 9,474 - District of Maple Ridge SPAC $ 12,000 $ 6,316 $ 5,684 - United Way $ 4,000 $ 2,105 $ 1,895 - SCPI - Feasibility Study $ 25,000 $ 25,000 SCPI $ 2,234,156 $ 2,234,156 $ - Estimate of grant monies to be requested - Financing Required $ 889,882 $ - $ 889,882 Cap Op Budgets-June 3 District/Capital 1/1 6/3/2004 V. I AHSS - OPERATING BUDGET - DRAFT - June 2, 2004 Number of Units 38 20 18 Total Avg per unit/yr Transitnl Support / Afford Comments 1. Property Taxes & Licenses $ - $ - $ - $ - Municipal exemption requested 2. Insurance $ 15,000 $ 395 $ 7,895 $ 7,105 Building and Directors 3. Utilities - Heating & Domestic Hot Water $ 20,680 $ 544 $ 10,884 $ 9,796 For common areas and units @ $30/mo - Electricity other than Heat $ 19,680 $ 518 $ 10,358 $ 9,322 For common areas and units @ $30/mo - Water - metered $ 5,700 $ 150 $ 3,000 $ 2,700 $150/unit/year -Sewer $ 6,365 $ 168 $ 3,350 $ 3,015 $167.50perunit/year - Garbage Removal $ 3,500 $ 92 $ 1,842 $ 1,658 - Recycling $ 950 $ 25 $ 500 $ 450 $25/unit/year 4. Maintenance - Salaries, Wages & Benefits $ 37,440 $ 985 $ 29,952 $ 7,488 On-site caretaker/support; 30 hrs/wk © $20/hr plus benefits @ 20% - Building Maintenance $ 8,000 $ 211 $ 4,211 $ 3,789 Materials, repairs, small equipment - Grounds Maintenance $ 3,000 $ 79 $ 1,579 $ 1,421 Materials, repairs, small equipment - Service Contracts $ 5,000 $ 132 $ 2,632 $ 2,368 Elevator, etc. 5. Administration $ - - Salaries, Wages & Benefits $ 46,800 $ 1,232 $ 37,440 $ 9,360 Admin/Support staff - 30 hrs/wk @ $25 plus benefits @ 20% - Office expenses $ 2,500 $ 66 $ 1,316 $ 1,184 Includes telephone, equipment rentals, misc. supplies - Bookkeeping $ 3,000 $ 79 $ 1,579 $ 1,421 6. Marketing Not applicable as project 100% RGI 7. Audit & Legal Fees $ 2,000 $ 53 $ 1,053 $ 947 8. Replacement Reserves $ 22,800 $ 600 $ 12,000 $ 10,800 $50/unit/month 9. Bad DebtNacancy Loss $ 2,040 $ 54 $ 1,074 $ 966 1% of total operating budget 10. Association Membership $ 210 $ 6 $ 111 $ 99 11. Conference Expenses/TrainIng $ 1,400 $ 37 $ 737 $ 663 Total $206,065 $ 5,423 $131,511 $ 74,555 Per Unit per month $ 452 $ 452 $ 548 $ 345 P&l $ - $ 60,361 6%;35years Total Expenses $131,511 $134,916 Revenues $134,640 $132,600 Surplus/Deficit $ 3,129 -$ 2,316 $ 813.83 Cap Op Budgets-June 3 District/Operating 1/1 6/3/2004 4/° CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: Her Worship Mayor Kathy Morse DATE: June 1, 2004 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: C.O.W. SUBJECT: Alouette Home Start Society Youth Emergency Shelter Project: Partnership Proposal EXECUTIVE SUMMARY: In the spring of 2003, Council asked that the Homeless Coalition come together to address the growing issue of homelessness in our community. The Coalition has since formed the Alouette Home Start Society (AHSS), a registered non-profit Society. The Society has completed community specific research and identified the need for a youth safe house as a critical preventive component to address the issue of homelessness. The Alouette Home Start Society (MISS) wishes to apply for funding from the Supporting Communities Partnership Initiative (SCPI, Federal HRSDC) to operate a youth safe house emergency shelter. The funding application will request funds to renovate and operate the facility for the length of the grant, which is currently two years. In order to be eligible for this funding the group requires access to an appropriate facility. As a part of the application the group will need to demonstrate sustainability of the project after the completion of the funding and is therefore currently developing a sustainability plan. In order to ensure the success of the project, the AHSS are asking the District to partner in this project by: Providing a district owned rental property for either no fee or a nominal amount (current district rental properties that would be appropriate range from $900 to $1200 per month rent) and a property tax exemption. This request is similar to the level of support that other municipalities have provided throughout the province (see attachment) The District of Maple Ridge Social Planning Advisory Committee has reviewed this proposal and wishes to advance the following recommendation: That a recommendation be forwarded to Council that the request of the Alouette Home Start Society's Partnership Proposal: Youth Emergency Shelter request for support be considered noting that the Social Planning Advisory Committee has a historical background of encouraging and supporting the work of the Alouette Home Start Society in their efforts to address the need for a cotrriiiim of housing in our community, RECOMMENDATION(S): That the request for free use of a District owned rental property for the purpose of establishing a youth safe house as outlined the 2004-06-01 report on this subject be approved with a property tax exemption, noting that a similar level of contribution has been made in other Lower Mainland Municipalities for similar projects, noting that this type of contribution is required to leverage Federal and Provincial grants and noting that this level of support is subject to the project proceeding and all appropriate regulatory processes being followed for establishing such a facility. G:\7700 Recreation\77 10 Rec General\Community Groups\AHSS Youth safe house MR Council .doc #1 IT3003 DISCUSSION: Background Context: There are many factors that cause youth to be at-risk of homelessness. One of the maj or causes is family breakdown, which may result from a variety of factors such as family violence, physical, emotional or sexual abuse, drug addiction, or mental health issues. While the majority of youth faced with homelessness report staying with friends, this strategy appears to lead to the loss of friendships and ongoing "couch-surfing" with youth often ending up in exploitive or risky situations. The research shows that youth who enter the street life quickly become entrenched. Youth under the age of 19 years are not permitted to stay in adult emergency shelters. Youth between the ages of 16 and 18 can be taken into care under the Ministry of Child and Family Development and are placed on Youth Agreements. These agreements provide the youth with basic living expenses and support in order to prepare them for independent living. Many youth that are faced with homelessness or have no secure permanent place to stay have not been connected with the Ministry, or they do not qualify, or they do not choose to go to the Ministry. As noted above, to supplement the regional research data, the Society has carried out research on the local community which is attached to their request for reference (Needs Assessment and Action Plan). In the fall of 2003, the Society undertook an assessment of youth homelessness in our community. The report showed that: • 28 youth (4%) indicated that they were either homeless (8) or at-risk-or homelessness (20) (staying in a place that was unsafe and nonpermanent). 75% of these youth were in school and none were under Youth Agreements with the Ministry. 32% indicated that family conflict (due to parental drug and alcohol problems) was the reason they had no where to go and 21% indicated that it was a result of personal drug and alcohol use. The majority of these youth were between the ages of 16 and 18. This age group is extremely vulnerable to adverse influences, as they have limited education, few life skills and nowhere to go. • 20% of all the youth surveyed indicated that they had left home one or more times. Of these 45% had left home 3 or more times and 35% had stayed away longer than a month. As a result of this research, the Alouette Home Start Society has placed a high priority on the need for a providing an emergency service for youth in our community. The primary focus of the safe house will be prevention of youth becoming entrenched in the street lifestyle. The goal will be to connect the youth with community resources and to reconnect youth with their families where appropriate. The Society has formed a number of partnerships with community service providers that will provide youth with the supports that they require. The goal of this project, should it receive SCPI funding, will be the prevention of youth homelessness. Desired Outcome: The desired outcome is to establish a youth safe emergency shelter to meet the community needs, as identified in the Alouette Home Start Society's research. Strategic Alignment: Ensuring adequate housing is available for all citizens is inextricably linked with providing a safe and livable community.. A lack of access to emergency housing puts youth in our community at-risk of homelessness which inevitably affects the quality of life of all community residents. G:\7700 Recreation\77 10 Rec General\Community Groups\AHSS Youth safe house MR Council .doc #2 Under the Community Charter, Municipalities are provided with: 3(b) the authority and discretion to address existing and future community needs, and (c) the flexibility to determine the public interest of their communities and to respond to the different needs and changing circumstances of their communities. Citizen/Customer implications: The need for a youth safe house in our community has been identified through a number of processes over the past several years. The "Filling the Gap" Youth Needs Assessment conducted in 2001 by the Haney Central Community Policing Committee recommended that a high priority be placed on developing a youth safe house in the community. At a recent focus group meeting with youth who have been homeless in our community or are at-risk of becoming homeless, youth indicated that a youth safe house for our community needs to be high priority. Of the 30 youth attending, many indicated that they currently need a temporary safe place to go to avoid unsafe situations in their family households. Others described the need for counseling, access to community resources, and someone to talk to about their problems. Many of the youth in attendance indicated that they refuse to leave the community to access other safe houses in Vancouver due to fear. All the youth that have experienced homelessness indicated that when they have been in the situation they are very scared about what will happen to them and they feel that they have no where to turn for help. Access to a youth safe house would increase their opportunity to improve their quality of life. The community will benefit generally with fewer youth being at-risk of homelessness, which will inevitably increase the quality of life of all residents. Residents in the immediate vicinity of the youth safe house (possible location not yet determined) will likely raise concerns about the effect on their neighbourhood. To ensure the safety of youth fleeing abusive situations, the location of a youth safe house is not publicized so the general population, other than the immediate neighbours, are not aware the location. Other youth safe house operations have shown that youth learn of the location by word of mouth and through referrals. Should the project be successful, the Alouette Home Start Society will make themselves available to the immediate neighbours to answer questions and alleviate concerns. Public Information Requirements: The location of the Youth Safe House has not yet been determined. In any case, like Cythera House, it is anticipated that the location would be kept confidential to avoid confrontation, which might otherwise occur at the location between youth and the people from whom they are seeking refuge. Immediate neighbors would be advised to ensure good ongoing communication and the number of beds involved would be quite low. 1) Interdepartmental Implications: The Clerk's Department oversees renting of District owned properties. To enable youth to access the safe house and to ensure that it is in close proximity to service providers, the Society is recommending that the safe house be located close to the core area. There are currently three houses that the District owns that are large enough to be considered and are located close to the core area. All three of these houses are currently have rental tenants. G:\7700 Recreation\7710 Rec General\Community Groups\AHSS Youth safe house MR Council .doc #3 If the Society is successful in receiving SCPI (Federal) funding to operate a safe house, it is anticipated that the funds would not be received before late fall, 2004 at the earliest. If the District agrees to provide the Society with access to a rental property the appropriate timelines for serving notice to the current tenants would be provided. The Finance Department annually deals with property tax exemption requests during October. The difficulty with this timing is that the SCPI (Federal funding) grant applications are due at the end of June. At this point there are $9 million dollars remaining to allocate in the Lower Mainland and no indication of future funding. The consequence of the delay in reviewing tax exemption requests weakens the Society's application for funding. If SCPI deadlines were later, it would be appropriate to consider the application along side other such requests. The Finance Department may wish to comment. g) Financial Implications: If Council chose to award this grant, it would be subject to the project receiving funding applied for from SCPI (Federal grant). The waiving of rental charges would reduce the revenue that the District collects by a range of $900 to $1,200 per month (depending on which property). With the waiving of property tax, the remainder of the citizens would cover the cost through the mill rate. Having said this, there are significant costs that relate to the lack of a youth safe house in the community. Although it is difficult to quantify, there would be Municipal savings that would hopefully result through the provision of this service. Municipal resources are frequently impacted in a variety of ways as a result of issues resulting from youth homelessness include policing, bylaws, and Parks and Leisure Services. Youth who do not have a safe, secure place to live can experience more health problems, social problems and can be exposed to more opportunities to become involved in criminal activity than the general population of youth. Therefore, there is a relationship between homelessness of youth and the costs of healthcare, social services and criminal services. As mentioned above youth that are exposed to street life can become quickly entrenched, so it is important to provide alternatives to street life. Youth safe houses are operated with the goal of providing this alternative. It has been clearly proven that prevention programs for youth are much more cost efficient than the financial effect of youth homelessness on the health, social services and criminal services. The research indicates that providing emergency resources for youth at risk of homelessness does help alleviate youth homelessness. The proforma operating budget to prove sustainability beyond the initial two years of operation is currently being developed. In any case, the intent is to limit the municipal contribution to the provision of the rental property. Fundraising is anticipated similar to that which is achieved by Cythera House to deal with ongoing maintenance and operations. As with the transition housing proposal, a contribution through the exemption of propçrty taxes does reopen Council's policy on this subject. Council may wish to consider the implications while considering this specific commitment. G:\7700 Recreation\7710 Rec General\Community Groups\AHSS Youth safe house MR Council .doc #4 Conclusion: The Alouette Home Start Society have an opportunity to apply for funding that will assist in addressing a significant need in the community. The success of the application is contingent on the ability to demonstrate local support. A successful application could generate significant support from federal resources. In light of the need, staff and Social Planning Advisory Committee are of the view that the project is worth pursuing. Prepared by: Wheeler, Manager, Central Area Concurrence liv: Mike Murray General Manager:om unity Development, Parks and Recreation Concurrence by: Paul Gill General Manager: Corporate & Financial Services Concurrence J. L. (Jim) Rule Chief Administrative Officer SW G:\7700 Recreation\77 10 Rec General\Community Groups\AHSS Youth safe house MR Council .doc #5 Alouette Home Start Society 1111H 11 do 12464— 219th Street Maple Ridge, BC V2X 0V3 Tel: 604-467-3856 Fax: 604-467-3816 e-mail: smclaughlin7©shaw.ca April 29th 2004 Ms. S. Wheeler Social Planner District of Maple Ridge 11995 Haney Place Maple Ridge, BC V2X 6A9 Dear Sue: Re: Partnership Proposal Youth Emergency Shelter The AloUette Home Start Society was formed from members of the Maple Ridge Pitt Meadows Homelessness Coalition, a broad base of service providers and community members concerned with the increased number of homeless people and families, or those at-risk of homelessness, in Maple Ridge. The coalition recognizes that a healthy community is inclusive and responsive to the needs all its members. With this in mind Alouette Home Start Society undertook a needs assessment and developed an action plan. It was concluded that the development of an emergency shelter or safe house for youth should be one of our priorities. Our Society is actively building partnerships in order to submit a proposal under the federal government's Supporting Communities Partnership Initiative Program (SCPI) in order to address this need. This funding program is the federal response to addressing the needs of the homeless and at-risk of homelessness in Canada. Our funding application must be submitted by June 30 th 2004. Unless the SCPI program is renewed this will be the last opportunity to receive this targeted funding in our community. We are doing our best to ensure that Maple Ridge gets its share of these very limited dollars. Funded by the District or ivlaple Ridge Social Planning Advisory committee, canada Mortgage & Housing corporation, Human Resources and Skills Development Canada, and the United Way of the Lower Mainland Page 1 of 2 We have attached our project outline and partnership proposal for your consideration. If you have any questions please do not to hesitate to call either myself at (604) 467-5179 or our Project Manager, Sheila McLaughlin at (604) 467-3856. Would look forward to continuing our positive working relationship and addressing the needs of all our community members together. Yours truly, Ires ident. Attachments. I I tj Funded by the District of Maple Ridge Social Planning Advisory Committee, Canada Mortgage & Housing Corporation, Human Resources and Skills Development Canada, and the United Way of the Lower Mainland Page 2 of 2 Alouette Home Start Society Youth Emergency Shelter Partnership Proposal for District of Maple Ridge's Consideration The Alouette Home Start Society is asking for the District of Maple Ridge to partner in the development and operation of an emergency shelter/safe house. This resource would provide much-needed services for youth that are homeless or at-risk of homelessness in our community. An outline of the project and what funding is required to make it a success follows. The Greater Vancouver Regional Steering Committee on Homelessness has determined that emergency shelters that address the needs of youth will be a priority when funds are allocated during the next proposal call. Society Membership • The membership of Alouette Home Start Society is made up of Community Members (service agencies) and Individual members. The Community members are represented by their Executive Officers or senior staff. Attached is our current membership list. Funding sources • A list of current funding sources is attached. Community Support • 15 Letters supporting our original SCPI application were received. The list is attached and copies can be provided if necessary. District of MR proposal - Youth Page 1 of 3 03/05/2004 Needs Assessment & Action Plan • Attached is a copy of the Needs Assessment & Action Plan undertaken by the Maple Ridge Pitt Meadows Homelessness Coalition. As part of this assessment the Coalition undertook a survey of youth homelessness in our community. The results confirmed our original feeling that homeless youth or those at risk of homelessness were not being served. Housing Form/Bed Count • Our research has shown that a single-family group home model of 4-6 bedrooms would best suit our needs; approximately 6-8 beds for youth would be provided. Support Services • AHSS would partner with Alouette Addiction Services and Virtues r Reality Youth Society in our application. These services providers would develop counseling and programming. • AHSS is discussing with Covenant House in Vancouver and St. James Community Services Society in North Vancouver possible mentoring or partnership arrangements in order to build on their experiences as the only two providers of this type of service currently operating in the Lower Mainland. • Staffing would be 24 hours, 7 days per week • The Society is also negotiating with the various provincial ministries involved in services for at-risk youth for operating funding. Location • Should be in close proximity to schools, transportation and counseling services • Within Town Centre boundaries would be ideal Timelines • This proposal must be submitted to SCPI/HRSDC by June 30th, 2004. Municipal Contributions Current • SPAC funds for needs assessment and proposal development - $12,000 • Staff time - extensive commitment by Social Planner • Council Liaison to Board - attends monthly meetings of AHSS Proposed: • Provision of a district owned rental property for a nominal amount. - District of MR proposal - Youth Page2of 3 03/05/2004 a U o The District of North Vancouver has provided this contribution to a recently opened youth emergency shelter funded under SCPI. (One of only 2 in the Lower Mainland.) SCPI Contribution • AHSS will apply for any necessary renovation dollars that may be required to upgrade a municipal rental property for the intended use. • AHSS will apply for operating dollars for staff and expenses for the initial start-up period. We will need to demonstrate that the project will be self-sustaining after SCPI funding ceases and are currently negotiating those funding partnerships. Proposal success is dependent on: • Confirmed partnerships for operating expenses Benefits to Community • Housing and support services for youth that are homeless or at-risk of homelessness will be provided • Capacity of community to address housing issues for all the residents of Maple Ridge will increase District of MR proposal - Youth Page 3 of 3 03/05/2004 Other Municipalities Contributions to Affordable Housing Projects City Project Municipal Contribution Surrey Options (Hyland House) - 20 transitional units City has exempted project from annual property taxes Mission Mission Association for Seniors Housing - 58 Waiver of fees - $241,475 units 'Permissive Tax Exemption' for annual property taxes Assisted Living Project under development passed by Council for 2004. It is their intention to make this exemption annually Port Moody Inlet Centre City leased land at discounted rates $2 Million value, 60 year lease for $1.3Million ($700,000 contribution) Vancouver MCC Housing, Candela Place, 62 studio units City bought land ($lMillion) and leased to Society for $1 Saanich CRHC 'Tillicum Station' - 40 units family District of Saanich leased land for 60 years City of Trail 30 units affordable apartments with support $300,000 in land donated services for seniors and people with disabilities Chetwynd Chetwynd Women's Resource Centre Off-site services and road construction - $137,630 24 units families and seniors Fees - $24,000 Total = $161,630 Vernon Okanagan Commemorative Pioneer Cultural City and Greater Vernon Parks and Recreation District Society - 35 units reduced development cost charges by $170,000 Kimberley Canadian Mental Health for Kootenays City of Kimberley reduced municipal fees by $15,000 23 units Municipal Contributions to Housing Projects 02/06/2004 Alouette Home Start Society Member Type Represented By Position Telephone e-mail Community Members Alouette Addictions Services Jim Kelly President 604-467-5179 jim@alouetteaddictions.org Cythera Transition House Society Teresa Green Treasurer 604-467-9939 (23) tg.cytheratelus.net Salvation Army Caring Place Kathie Chiu Vice President 604-463-8296 Kathie_Chiu@can.salvationarmy.org Virtues R. Reality Society Alice Sellers Director 604-465-5465 vrr@shaw.ca Katzie First Nation Nicole Kiniski Director 604-465-8921 nicole@katzie.ca Bowman Employment Services nc. Gail Finnson Member 604-466-1375 gfinnsonbowmanemployment.com Individual Members Lillian Lusk Secretary (604) 465-4541 lelusk@shaw.ca Liz Krieg Member eakriegsfu.ca Melanie Bailey Member (604) 649-4180 mellieb01@hotmail.com Associate Members (Non-voting) District of Maple Ridge - Staff Sue Wheeler 604-467-7308 swheeler@mapleridge.org District of Maple Ridge - Council Candace Gordon 604-466-0847 cgordon©mapleridge.org FHA - Mental Health Shirley Funk 604-476-7165 shirley.funk@fraserhealth.ca Membership list 5/3/2004 Maple Ridge Pitt Meadows Homelessness Coalition & Alouette Home Start Society Community Letters of Support Grant McNally, MP, Dewdney-Alouette, BC Ken Stewart, MLA, Maple Ridge - Pitt Meadows District of Maple Ridge Salvation Army Mountain View Community Church (The Caring Place) Cythera Transition House Society Family Education & Support Centre Katzie First Nation Alouette Addictions Services Ridge Meadows Child Youth and Family Network The Assante Centre for Fetal Alcohol Syndrome Friends in Need Food Bank Act II Child and Family Services Ridge Meadows Child Development Centre Patient & Family Counselling, Ridge Meadows Hospital, Fraser Health Authority Virtues 'R' Reality Youth Society U Community Letters of Support 03/05/2004 I I Responding to Homelessness in Maple Ridge & Pitt Meadows A Needs Assessment & Action Plan Compiled by the Maple Ridge Pitt Meadows Homelessness Coalition - December15, 2003 Prepared by: Sheila J. McLaughlin & Associates Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan Table of Contents Needs Assessment 1.1 Who are the homeless? 1.2 The causes 1.3 Regional Hometessness Plan for Greater Vancouver (The Plan) 1.4 Resources in Ridge Meadows Ridge Meadows and the North East Sector Addressing the Immediate Needs of Homeless Adults and Youth as at March 2001 1.5 Homelessness in Ridge Meadows as of July 2002 1.5.1 At-Risk of Homelessness Population 1.5.2 Homeless Population 1.6 Resources Ridge Meadows Addressing the Immediate Needs of Homeless Adults as at August 2003 1.6.1 For Food 1.6.2 For Shelter • Cold Wet Weather Beds • Emergency Shelters • Transitional of Second Stage Units 1.7 Youth Homelessness 1.7.1 In Greater Vancouver 1.7.2 In Ridge Meadows - December 2001 1.7.3 1.8 The Gaps Needs Doc.doc 2 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan 2. Action Plan & Activities To-date 2.1 Maple Ridge and Pitt Meadows Homelessness Coalition 2.2 The Vision 2.3 Funding for Project Development & Capacity Building 2.3.1 District of Maple Ridge Social Planning Advisory Committee (SPAC) 2.3.2 Canada Mortgage & Housing Corporation (CMHC) Seed Funding 2.3.3 United Way - Community Innovation Grant 2.3.4 Supporting Community Partnerships Initiative (SCPI) 2.3.5 SCPI Research Funding 2.4 Community Capacity Building 2.5 Smart Growth on the Ground Summary Definitions Footnotes Information Sources/Bibliography Web Resources Appendices Maple Ridge Pitt Meadows Homelessness Coalition - Member List Inventory of Facilities and Services for Adults - October 2003 Inventory of Facilities and Services for Youth - October 2003 Gaps in Services and Facilities for the Homeless in Ridge Meadows Needs Docdoc 3 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan In 1998 the Federation of Canadian Municipalities declared homelessness to be a "national disaster". While first thought to be an issue primarily, in the downtown core of Vancouver, it has since become an issue for the entire Greater Vancouver Regional District including Maple Ridge and Pitt Meadows. 1. NEEDS ASSESSMENT 1.1 Who are the homeless? Homeless people may be isolated from their families, some are suffering from serious physical and mental health conditions, and a significant number are affected by substance misuse. They are a diverse group including not just single older males but also young persons, men and women, seniors, families, refugees and new immigrants from all cultural groups. 1.2 The causes: There are many reasons • Shortage of affordable rental housing • Low vacancy rates • Withdrawal of the federal and provincial governments from building new social housing • Family violence • Lack of social supports • Changing labour market • Deinstitutionalization of consumers of mental health services • Reduction in social assistance payments • An active real estate market resulting in the demolition and redevelopment of low rent units, - - - - to name a few. 1.3 Regional Homelessness Plan for Greater Vancouver (The Plan): To respond to the "national disaster" a Plan was developed by the Greater Vancouver Regional Steering Committee, on Homelessness and published in March 2001. The intent was to identify policies and actions that could be implemented throughout the GVRD by all Needs Doc.doc 4 Responding to Homelessness in Maple Ridge & Pift Meadows - A Needs Assessment and Action Plan levels of government, private and non-profit sectors, to prevent and alleviate homelessness. The specific goals of the GVRD plan were: .• To enhance the continuum of housing and support; • Create and maintain a continuum of housing; • Ensure households have adequate income; • Deliver support services; • Support sub-regions to meet local needs. A continuum of housing and support consisting of the following components were felt to best serve the needs of people who are homeless and at risk of homelessness. •. Housing Continuum o Emergency shelters o Transition houses o Supportive and second stage housing o Independent housing • Adequate income o Employment o Employment insurance o Income assistance 0 • Support services o Outreach o Drop-in ôentres o Health services o Mental health services o Substance misuse services 0 Prevention services 0 Aboriginal/holistic services Needs Doc.doc 5 • Responding to Homelessness in Maple Ridge & Pift Meadows - A Needs Assessment and Action Plan The intent of this study is to review how Maple Ridge and Pitt Meadows (Ridge Meadows) have responded to the recommendations of the plan and to determine what remains to be done. 1.4 Resources in Ridge Meadows and the North East Sector Addressing the Immediate Needs of Homeless Adults and Youth as at March 2001 The Regional Homelessness Plan provided an inventory of services in the six identified sub-regions (see definitions). The published data combined Ridge Meadows and the North East sector: • There were no emergency shelter beds in the two communities. • There were 22 transition house beds for women fleeing domestic violence in the North East sector and Ridge Meadows, including 12 units at Cythera House in Maple Ridge. Cythera House also provides 2 second stage supported independent living units for women and children. • Mental health supportive housing units for North East sector and Ridge Meadows totalled 82. • The closest resource for homeless youth in Ridge Meadows was in New Westminster. • No cold wet weather beds • The Maple Ridge Treatment Centre provides 50 residential treatment beds (length of stay generally 4 weeks) for adult males and dual diagnosis • Innervisions Recovery Centre provides 42 beds for recovering adult males in Coquitlam • Hope for Freedom Society - Resurrection House provides residential addiction services to 40 adult males in Port Coquitlam • Hope for Freedom Society - Glory House provides residential addiction services to 20 adult females in Port Coquitlam. T-here4s-n•o-needle•exch•a•ngeprog•ram- - - - • There are no dual diagnosis programs • Mental Health services are provided through the Lower Mainland Mental Health Support Team located in Coquitlam and the Maple Ridge Mental Health Centre • There is very limited health clinic services for youth in Maple Ridge • The Caring Place and The King's Inn provide meal services and supports to the homeless. Needs Doc.doc A Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan 1.5 Homelessness in Ridge Meadows as of July 2002: The GVRD undertook research to provide data to support implementation of the Regional Homelessness Plan for Greater Vancouver. The following statistical data has been drawn from this body of work entitled "Profile of Homeless. and At-Risk People in Greater Vancouver, July 2002." 1.5.1 At-Risk of Homelessness Population• 1996 Census data was used in the report. The concept of at-risk housing need was defined as someone in core housing need (housing is neither adequate nor suitable) and paying more than 50% of income on housing. The tabulation is considered a more conservative measure than other accepted 'in-need' measures. In 1996 a total of 1,655 households were at risk of homelessness in Ridge Meadows representing 6.8% of all households and 4,070 persons. The average shelter cost is 64% of the household income. The increase in at-risk Ridge Meadows households from 1991 to 1996 was 48%. 54% of the primary maintainers of these households were male and over half were between the ages of 25 and 44 years. Again, the major household type was a one-person household, followed by families with children. 19% of the at-risk households were female lone parent. In Ridge Meadows heads of at-risk households were generally not a visible minority and a very low percentage were immigrants (22%). 73% had moved within the last five years. 37% had not graduated from secondary school and fewer had attained a university education compared to other sub-regions. 22% had either a disability or activity limitation or both. 53% of at-risk households were renters and 47% were owners. Of the 66% of heads of at- risk households in the labour force, 85% were employed. 45% of Ridge Meadows at-risk households had an income between $10,000 and $19,999. Half of at-risk households cited employment as the major source of income and 46% cited government transfers of some kind. Over 50% of the at-risk households were residing in single detached houses (much higher than the 28% of all at-risk households region-wide). 9% of dwellings occupied by at-risk households in Ridge Meadows needed major repairs. Needs Doc.doc 7 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan 1.5.2 Homeless Population Based on a 24-hour homeless snapshot held 14/15 January 2002, 62 homeless persons were found in Ridge Meadows representing 6% of the total homeless found in the Greater Vancouver region. Of these persons 25 were found in shelters (3% of sheltered homeless) and 37 were found on the street (11 % of all street homeless). Homelessness by Sheltered homeless sub-region found Street homeless Total Homeless Number Percent Number Percent Number Percent Vancouver 535 74% 93 28% 628 60% InnerMunicipalities 58 8% 58 18% 116 11% North Shore 24 3% 20 6% 44 4% South of Fraser 71 10% 116 35% 187 18% Northeast Sector 6 1% 7 2% 13 1% Ridge Meadows 25 3% 37 11% 62 6% Region 719 100% 331 100% 1,050 100% The distribution of the street homeless population is quite different than the sheltered homeless. The street homeless were more evenly distributed throughout the region. The sheltered homeless were concentrated in Vancouver (74%) where the majority of shelter beds are located. When viewed according to the respondent's 'last permanent home' the distribution is again different. Many homeless people view Vancouver as their last permanent home (26%), but it is.matched by locations outside the GVRD (26%). A significant proportion (17%) stated that a municipality in the South of Fraser sub-region was their last permanent home. 2% of sheltered homeless and 9% of street homeless indicated Ridge Meadows as their last permanent address. This represents 5% of the total homeless surveyed at that time. The total number of homeless found in Ridge Meadows and those who indicate their permanent home is in Ridge Meadows varies little, indicating that those found on the streets of Ridge Meadows likely, have been Iongiermsesid.ents.otthe community. In . . addition the numbers of homeless found in Ridge Meadows is in line with the community's percentage of the GVRD population (4%). Needs Doc.doc 8 Responding to Homelesshess in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan 1.6. Resources in Ridge Meadows Addressing the Immediate Needs of the Homeless Adult as at August '2003: 1.6.1. For Food • King's Inn: The King's Inn has been operating a soup kitchen in our community providing support and meals for the poor and homeless here for over 5 years. They currently serve between 50 and 80 meals per day, four days per week. The demand is greatest the end of the, month when families and singles on limited income are not able to make ends meet. This number did not alter with the opening of the Caring Place and the demand continues to grow. • The Caring Place, Salvation Army: Until two years ago the Caring Place provided up to 2,000 meals per month in a small community kitchen. Since moving into the new Caring Place location the numbers have increased 2-fold. Breakfast, lunch and dinner are provided to the broader community Monday to Friday in addition to the meals served to residents in the shelter and transition units. 'In total the Caring Place now serves over 4,000 meals to community members per month. 1.6.2 For Shelter . Cold Wet Weather Beds (Funded for the period November to March only) o The Caring Place run by the Salvation Army has operated a Cold Wet Weather shelter in ourcommunity for the past two winters. Up to 10 cold wet weather beds/mats were provided in the period November 2001 - March 2002 o For the period November 2002 - March 2003 the capacity was increased to 30 beds/mats. This'capacity will be maintained for November 2003 - March 2004. Needs Doc.doc 9 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan o The following table reflects a 450% increase in bed usage over the last two winters: 2001/2002 Cold Wet Weather bed niaht usaae November 2001 December2001 January 2002 February 2002 March 2002 Men: 34 Men: 136 Men: 160 Men: 142 Men: 164 Women: 8 Women: 35 Women: 31 Women: 33 Women: 34 Total: 42 Total: 173' Total: 191 Total: 175 Total: 198 Five-Month Total: 779 2002/2003 Cold Wet Weather bed night usage November 2002 Men: 429 Women: 201 Total: 630 December2002 Men: 477 Women: 197 Total: 674 January 2003 February 2003 March 2003 Men: 622 Men: 436 Men: 595 Women: 247 Women: 185 Women: 135 Total: 869 Total: 621 Total: 730 Five-Month Total: 3,524 Emergency Shelter o The Caring 'Place opened 14 emergency shelter beds (10 beds for men and 4 beds for women) in May 2003. The shelter has been full since it opened and ôontinually turns people away. o Cythera Women's Transition House operates a 12 bed emergency shelter for women and children who are homeless due to abusive relationships. The shelter operates at 100% capacity and has to turn people away daily. • Transitional or Second Stage Units (Residential Programs for those leaving emergency housing) o The Caring Place operates 5 transitional units for single adults and one family unit. These are 100% occupied at all times. o Gythera}iouseoperatestwo.tra.nsitionaiapartment. units-in-thé-community-one-for - a single and one for a family. These are 100% occupied at all times • Residential Treatment Centre o Inner Visions opened Hannah House in February 2002, a licensed 10-bed residential recovery centre to provide treatment to women with substance abuse issues. Serves communities of Tn-Cities and Ridge Meadows. Stay averages 3-4 months. Needs Doc.doc 10 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan o Maple Ridge Treatment Centre - Serves Lower Mainland. Provides 56 beds for adult men and dual diagnosis. Stay is generally 4 weeks. An inventory of support services addressing the needs of the homeless or at-risk-of- homelessness adults is attached as Appendix 'B'. 1.7 Youth Homelessness 1.7.1 In Greater Vancouver The GVRD's July 2002 "Profile of Homeless and At-Risk People in Greater Vancouver" found some interesting statistics from 1996: • Compared to the sheltered homeless, the street homeless had a greater percentage under the age of 19 • 16% of the at-risk population region wide are under the age of 10 • 14% of the at-risk population region wide is between the age of 10 and 19 The Profile goes on to say: "There are several factors that cause youth to be at-risk of homelessness. According to the CMHC report, Environmental Scan on Youth Homelessness, one of the major causes of youth homelessness is family breakdown. (1) Many youth cannot live at home for a variety of reasons, 'including family violence and physical, emotional or sexual abuse. Gay, lesbian, bisexual and transgendered youth may become homeless, because of rejection from their families and friends. Drug addiction and mental health issues are other factors that contribute to homelessness. There is concern that youth who enter street life become entrenched very quickly due to active recruitment by pimps into the sex trade. "Youth, particularly young women, are less likely to escape involvement, and the length of time from entering street life to entrenchment is shortening".(2) "The lack of affordable housing is another issue affecting youth. Even if housing is available, youth often face discrimination by landlords. The poor economy in various parts of Canada has also forced increasing numbers of young people facing economic pressures to move to urban centres such as Halifax and then westward to Montreal, Toronto and Vancouver. When they arrive in these cities, youth often find themselves without resources and skills, education or experience necessary to obtain employment. The vast majority of homeless youth have not completed high school. "There is, also a connection between youth homelessness and the child welfare system. A 2001 study of street youth in Vancouver found that 44% had lived in a foster home or group home.(3) Youth in care who reach the age of 19 are generally unprepared for Needs Doc.doc 11 Responding to Homelessness in Maple Ridge & Pitt Meadows - A. Needs Assessment and Action Plan independent living and require income assistance. Gaps in youth services have been identified, including culturally relevant services, youth detox, emergency and short-term housing, safe houses, long-term housing and assistance in accessing appropriate housing. "A questionnaire carried out for the North Shore Youth Safe Shelter Steering Committee in December 2000 illustrates some of the issues facing youth at-risk of homelessness. Surveys were conducted with 485 youth in grades 10, 11 and 12 from 8 schools on the North Shore. Of these youth, 133 (27%) responded "yes" to the question: "Have you ever been asked to leave home or decided to leave home for at least 1 night." • Of the "yes" responses, 52% were females and 48% were males. • 80% chose to leave home and 25% were asked to leave. • 25% left home once, 24% left home twice, and 45% left home 3 or more times. • 58% were 12-14 years old when they first left home, and 33% were 15-18 years old. • 41% stayed away one day, 27% stayed away several days, 5% stayed away I week, 9% stayed away 2 weeks, 5% stayed away 1 month and 11 % stayed away longer than one month. • 72% stayed with friends, 20% stayed with a relative, 11 % stayed in a park, 7% went downtown, 3% stayed in a car, 2% in a garage, and 1% in a mall. • 77% left because of family conflict, 17% because of their drug and alcohol use, 9% because of family drug/alcohol addiction problems, 8% because of mental health issues, and 3% for financial reasons.(4)" 1.7.2 In Ridge Meadows - December 2001 The findings of a research project on the needs of youth at risk was funded by the National Crime Prevention Centre, Community Mobilization Program, and the Haney Central Policing Committee, and undertaken by Munro & Associates were published in the document "Filling the Gaps - An assessment of the needs of youth at risk in Maple Ridge and Pitt Meadows - December 2001". While conclusive generalizations across the youth population of Ridge Meadows was not possible becauseof a low survey-response therewere a numberof areas where clear gaps in the services to youth were visible. Amongst these was safe housing for youth at- risk - this was noted by both youth and service providers: "Safe housing is a high priority for parents and service providers, particularly for 13-19 year old youth. Thirty-six youth indicated that they had been unable to access a safe place to stay at some point-27% of the youth surveyed. While the majority of youth surveyed indicated that they had stayed with friends, this strategy appeared to lead at best to the Needs Docdoc 12 Responding to Homelessness in Maple Ridge& Pitt Meadows - A Needs Assessment and Action Plan loss of friendships and ongoing "couch surfing" and, at worst, to youth staying in exploitive or risky situations. The option of youth from the Ridge Meadows area going to safe houses in Vancouver is problematic because of transportation issues, fear of leaving the community and, because, for the most part, these facilities provide housing for downtown street entrenched youth (some of whom may have originated in Ridge Meadows). While safe' houses in the city do record numbers of youth from outside the city accessing their services, they do not collect data specific to Ridge Meadows. Workers at Vancouver safe houses estimated the humber of youth from Ridge Meadows served was quite low." The report went on further to recommend: "The Homelessness Committee, along with others in the community who are working with youth at risk, investigate options for providing emergency shelter to homeless youth The creation of a plan for emergency shelter that includes timelines for implementation, a management structure and possible sources of funding for a safe housing project in the first part of 2002., Those working with youth (MCFD, Reconnect, RCMP, school counselors, Parents Together Youth Services etc.) create systems for: o Ongoing data collection with respect to the actual numbers of homeless youth; and o Strategies that are being employed in dealing with the issues for homeless youth and the outcomes of these strategies. The community advocates for more support and affordable housing for youth living independently. The Regional Homelessness Plan for Greater Vancouver is used in conjunction with community plans in the development and implementation of new housing services for youth." 1.7.3 In Ridge Meadows - November 2003 In response to the recommendations of the 'Filling the Gaps' report of December 2001 the Homelessness Coalition wished to quantify the extent of youth homelesshess so an appropriate response to the issue of homeless teens could be made. Of particular concern was the extent of youth 'couch-surfing'. Other surveys have not specifically gone looking for these teens even though they generally use this method for emergency shelter, as they do not have access to adult shelters. The MRPM Homelessness Coalition undertook an assessment of youth homelessness in November 2003. With the help of School District 42 and various services agencies 698 youths aged 14 through 18 completed a survey. 645 were completed in the 4 local area Needs Doc.doc 13 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan high schools, and 53 were completed at other venues. The survey included a 'snapshot' of youth on the street between 7 pm and 3 am over two evenings. Efforts were made to ensure youth only completed one survey. We found Ridge Meadows differed very little from other communities in the Lower Mainland and Canada when it came to youth in need of shelter and supports. The statistics have been broken down into two categories: (1) those who indicated they have left home at some point but are living with their guardian currently and (2) those who indicated they currently did not have physical shelter or were living in unsafe or temporary accommodation. Previously Left Home and Returned or are in Safe Long Term Housing • 20% of all respondents indicated that they had left home one or more times. Of these 42% had left home 3 or more times and 35% had stayed away longer than one month. • As expected 71% stayed with friends; only 9% had ventured to downtown Vancouver. • None had full-time jobs as most (87%) are attending school full time; 33% have, part- time jobs. • 75% indicated they left home due to family conflict and 24% indicated that parental drug and alcohol problems were a factor in choosing to leave. 21% had personal drug and alcohol issues and 8% cited mental health issues as a contributor. • 22% indicated they have been in government care at some point in their lives and 6% are currently on Youth Agreements with the MCF. (A program where teens between the ages of 16 and 18 live independently on social assistance.) Currently Homeless or At-Risk-of Homelessness • 28 youth (4%) indicated they were, either homeless (8) or at-risk-of homelessness (20). • 75% of these teens are in school. 50% of the respondents completed the survey at school. • 43% are males; 50% are females. • 21% stated it has been longer than 3 months since they have had a permanent and safe home. - • 36% have been in government care at some point in their lives. • None of these teens are on Youth Agreements • 4% of the respondents in this category were born in 1989, 11 % in 1988, 36% in 1987, 32% in 1986 and 18% in 1985. This demonstrates that those aged 16, 17 and 18 remain at-risk and in greatest need of community and government support. Members of this population are extremely vulnerable to adverse influences, as they have limited education, few life skills and nowhere to go. Needs Doc.doc 14 Responding to Homelessness.in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan • 32% indicated family conflict was the reason they were kicked out however the same number put the source of the conflict as parental drug and alcohol problems. Personal drug and alcohol was an issue for 21% of the respondents. • 32% of these youth work part-time. 43% indicated employment would help their situation and this was their number one concern, fol!owed by housing and education. During the snapshot homeless adults told the street canvassers trying to locate teens that they knew where the youth were but would not divulge the locations due to the 'nature' of the house they were in. We feel that the numbers indicated above are actually much higher based on this information and other anecdotal stories collected. There are no residential programs geared to youth aged 16-18 in Ridge Meadows that provide safe over-night emergency accommodation. The closest service is in Vancouver. An inventory of support services available to Youth in Ridge Meadows as of October 2003 is attached as Appendix 'C' 1.8 The Gaps Service providers met last July to determine the gaps in services and facilities in the MRPM area. The complete transcript of the discussion is attached as Appendix 'D'. Progress on the emergency shelter side has been made over the last two years but the provision of a housing continuum for those leaving emergency shelters has made only limited progress. For those in transition and wanting to improve their situation there is very little housing that provides the needed support services they require if they are to succeed. Youth services remain minimal or non-existent. Changes to the foster care provisions for older teens and reduction of emergency and outreach services for teens at-risk were deemed to be major contributors to this problem. Needs Doc.doc 15 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan The following priorities were reached by group consensus and were informed by previous prioritization work completed by the committee. They are listed here in no particular order. • SecOnd Stage I Transitional Housing (Women + their children fleeing abuse, single people and people with mental illness are target groups) • Emergency Shelter Beds (Minimal barrier, youth are a target group) • Supportive Housing integrated into mixed-income neighbourhoods 2.0 Action Plan & Activities To-Date 2.1 Maple Ridge and Pitt Meadows Homelessness Coalition Maple Ridge and Pitt Meadows Homelessness Coalition was first formed in March 2002. The intent of the Coalition is to bring together interested agencies and individuals involved with homelessness in an effort to help alleviate homelessness in our community. The Coalition's current membership list is attached as Appendix A. The key strategies adopted by the Coalition are: • Supporting, upgrading and increasing emergency shelter capacity • Creating transitional/ second stage housing for "at risk" groups • Increasing community awareness • Supporting local services; fostering partnerships • Increasing capacity of community to provide affordable housing The Coalition supported the work of the Salvation Army to address the immediate needs of the street homeless through the development of the Caring Place emergency shelter and provision of cold wet weather beds. 2.2 The Vision The Coalition's current visionistodvp a srnIliid-use rentrOjithat wOuld address the identified housing and support needs of the homeless and at risk of homeless in our community, including a youth safe house. A combined market rent and rent-geared- to-income project in an integrated community of singles and families is felt to be more economically feasible although this has yet to be demonstrated. The success of the project will depend on the community support and partnerships that come to the table. Needs Doc.doc 16 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan 2.3 Funding for Project Development & Capacity Building 2.3.1 District of Maple Ridge Social Planning Advisory Committee (SPAC) SPAC has funded the Coalition $12,000 to undertake this homelessness needs assessment and to develop a business plan. 2.3.2 Canada Mortgage & Housing Corporation (CMHC) Seed Funding CMHC approved $20,000 in funding to determine the feasibility of developing an innovative project that combines a youth shelter, second-stage housing and rent-geared- to-income housing (mixed income). 2.3.3 United Way - Community Innovation Grant The Coalition has received $4,000 to further help the Coalition build a broad base of community support for second-stage housing and strengthen community partnerships among individuals and organizations to enable them to work together to address community issues. 2.3.4 Supporting Community Partnerships Initiative (SCPI) (administered by HRDC) Last summer the Coalition submitted a 'concept' application under this federal housing program mandated to address the national disaster of homelessness. The concept reflected the Coalition's vision and has been short-listed for $25,000 in proposal development funding and is currently under final review by HRDC. Should SCPI funding be approved to further develop the Coalition's concept, partnerships with Provincial Ministries, the Districts of Maple Ridge and Pitt Meadows, and the community in general, including land development partnerships will be explored. (Note: It was the SCPI program that provided the capital funds for the Salvation Army's Caring Place Emergency Shelter). 2.3.5 SCPI Research Funding The Coalition submitted an Expression of Interest to undertake research to enhance our statistical data and needs assessment by recording the personal stories of the homeless in our community. The intent is to increase the community's awareness and understanding of the causes of homelessness and the effect on families and the community as a whole. The Coalition has been short-listed and asked to submit a full proposal for funding. Needs Doc.doc 17 Responding to Homelessness in Maple Ridge & Pitt Meadows 1 - A Needs Assessment and Action Plan 2.4 Community Capacity Building The Coalition has become informed about the issues of homelessness and the need to build capacity within the community to address the issues. A non-profit society is under development to provide a legal entity that represents a wide community base, provide links with needed support services, hold property and take on the task of building housing. The founding Board members are: . Alouette Addictions Services • Cythera Transition House Society • Salvation Army Mountain View Community Church (Caring Place) • Virtues R. Reality Society • Katzie First Nation 2.5 Smart Growth on the Ground The Coalition looks forward to working with the District of Maple Ridge in their Smart Growth on the Ground/OCP Development project, It is hoped that innovative ideas on developing housing for the disadvantaged in our community will be discussed openly in the planned community forums and workable solutions will result. 3. Summary Since 1998 when homelessness was declared a national disaster efforts have been made to address the issue of homelessness in our community. Maple Ridge has a new emergency shelter and cold wet weather beds built and funded with federal and provincial dollars. However it would appeai that changes to provincial programs and policies and the rising costs of living have increased the demand for these services by more than the community's increased capacity to address the needs of its homeless. The com.m.u.fl.ity-hasreviewed.he•.g•a•ps-in..thecon•tjnuum ofhousing -requiredfor peopleto leave the cycle of homelessness and has noted second stage or transitional housing as an integral piece that is missing. A safe house for youth has also been shown to. be a priority. While the combined funding referenced above will allow the Coalition to actively develop a proposal to help address these demonstrated needs it will only succeed with the support of the broader community. All partnerships and development options will be explored and the Coalition is asking for interested groups to bring innovative ideas to the table for discussion. Needs Ooc.doc 18 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan 4. Definitions: Absolute homeless: are those people who are living with no physical shelter - on the street, in doorways, parks, in alleyways, and those living temporarily in emergency shelters or transition houses for women fleeing violence. Some people who are homeless use emergency shelter some of the time and sleep outside the rest of the time, often depending on the weather or on stay-limits for emergency shelters. At risk of homelessness: includes people living in spaces or situations that do not meet basic health and safety standards, do not provide for security of tenure and are not affordable, (households paying 50% or more of their income on rent). It includes the invisible homeless who are staying temporarily with family and friends or are couch- surfing.. Sub-regions of the Greater Vancouver Regional Homelessness Plan: Vancouver — Vancouver&UEL Inner Municipalities - Burnaby, New Westminster and Richmond North Shore - City of North Vancouver, District of North Vancouver and West Vancouver South of Fraser - Surrey, White Rock, Delta, City of Langley, Township of Langley Northeast Sector - Coquitlam, Port Coquitlam, Port Moody Ridge Meadows - Maple Ridge and Pitt Meadows Cold Wet Weather shelters: are intended to provide shelter for the period from November to March to the homeless person aged 19 and over. 5. Footnotes I Kraus, Deborah, Margaret Eberle and Luba Serge. 2001. Environmental Scan on Youth Homelessness. Canada Mortgage and Housing Corporation. 2 Kraus, Deborah, Margaret Eberle and Luba Serge. 2001. Environmental Scan on Youth Homelessness. Canada Mortgage and Housing Corporation. 3 The McCreary Centre Society.-2001. No Place to Call Home: A Profile of Street Youth in British Columbia. 4 Note: Percentages may not add up because some answers represent more than one incident of leaving home, and because respondents may have skipped over some questions. Needs Doc.doc 19 Responding to Homeléssness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan 6. Information Sources/Bibliography: BC Stats - 1996 Census Profiles of Maple Ridge DM and Pitt Meadows Black, Erin. May 2000. North Shore Homelessness - Final Report on the North Shore Homeless Suniey Eberle Planning & Research, Jim Woodward & Associates, Deborah Kraus Consulting, Judy Graves, May Communications. July 2002. GVRD Research Project on Homelessness in Greater Vancouver, Volume 2— Profile of Homeless and At-Risk People in Greater Vancouver. Eberle Planning & Research, Deborah Kraus Consulting, Focus Consulting and David Hulchanski. February 2001. Homeless - Causes & Effects, Volume 3, The Costs of Homelessness in British Columbia. Eberle Planning & Research, Deborah Kraus Consulting; Luba Serge and David Hulchanski. February 2001. Homelessness - Causes & Effects; The Relationship between Homelessness and the Health, Social Ser,ices and Criminal Justice Systems - A Review of the Literature. (Volume 1) Kraus, Deborah, Margaret Eberle and Luba Serge. 2001. Environmental Scan on Youth Homelessness. Canada Mortgage and Housing Corporation McCreary Centre Society. 2001. No Place to Call Home: A Profile of Street Youth in British Columbia. Ministry of Municipal Affairs. 2000. Local Responses to Homelessness - A Planning Guide for BC Communities. Munro, Carol. December 2001. Filling the gaps: An assessment of the needs of youth at risk in Maple Ridge and Pitt Meadows RUdthCk, SUe. November 2001. Supporting Communities - How Halifax and Edmonton Mobilized to Fight Homelessness. Woodward, Jim; Eberle, Margaret; Kraus, Deborah; Goldberg, Michael. March 19, 2001. Regional Hornelessness Plan for Greater Vancouver. Needs Doc.doc 20 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan 7. Web Resources: Canada Mortgage & Ho.using Corporation - www.cmhc-schl.gc.ca Greater Vancouver Region District Homelessness Plan - www.qvrd.bc.ca/homelessness Smart Growth BC - www.smartqrowth.bc.ca The Homelessness Research Virtual Library - www.hviihpr.ubc.ca Social Planning & Research Council of BC - www.sparc.bc.ca Sustaining Community Partnership Initiative - http://www2l .hrdc-drhc.qc.ca/ Needs Doc.doc 21 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan Appendix 'A' Maple Ridge Pitt Meadows Homelessness Coalition Member List - Member Organization Service Provided i Alice Sellers Virtues 'R Reality Youth Society Neighbourhood Support & Crime Prevention Youth Programs & Volunteer Opportunities 2 Alison Patchett Community Member Youth Worker Audrey Salahub Asante Centre (FAS) Director; Fetal Alcohol programs Barb Wardrope Salvation Army - The Caring Place Meal Program, Shelter & transitional housing, counselling and advocacy 5 Barney Usborne, Maple Ridge Mental Health Mental Health Housing Program 6 Bernie Smandych Community Policing - RCMP Policing & Problem solving unit with Ridge Meadows RCMP 7 Billy Waselowski Inner Visions Alcohol & Drug Rehab programs including employment programs 8 Candace Gordon Maple Ridge Council Elected official - Christine DiGiambernordine Family Education Centre Executive Director; services Maple Ridge and Pitt Meadows 10 Christine Community Member Rodrigues Social Worker, Mission, BC 11 Connie Bailey Katzie First Nation Band Council - Education 12 David Taylor Salvation Army Caring Place 13 Gail Daniluck Ridge Meadows Hospital Social Worker, Parent & Family Counselling 14 Gail Finnson Bowman Employment Service Inc. . Employ. ent. assistance.for youth. at.risk 15 Greg Sheliborn Maple Ridge Vineyard Pastor; community outreach services include emergency housing placement 16 Harry Loewen Maple Ridge Ministerial Assoc. Represents 35 churches in MR & PM 17 Ivy Caines Walker Community Member Non-profit housing provider 18 Jim Beynon Community Member Retired HRDC employee; concerned citizen Needs Doc.doc 22 Responding to Homelessness in Maple Ridge & Pitt Meadows - A Needs Assessment and Action Plan g Jim Kelly Alouette Addictions Adult drug and alcohol recovery programs j Kate Thicke SD #42 Aboriginal Support Worker 21 Kathie Chiu Salvation Army - The Caring Place Director; meal programs, shelter and transitional housing; counselling and advocacy 22 Kathy Marshall School District 42 - Trustee Elected official 23 Lawson Caseley MHR - Community Services Coordinator Liaison duties in Ridge/Meadows communities; supervise Ministry's employment consultant 24 Lillian Lusk Community Member Retired MHR Community Services Coordinator 25 Lisa Fierro Maple Ridge Mental Health Psychiatric nurse/therapist; Adult Community Support Services 26 Lola Chapman Youth Conference Committee Youth Diversion Program 27 Mike Hickey The Kings Inn Meal programs for needy 28 Nicole Kiniski Katzie First Nation Community Counselling and Health Representative 29 Pam Munro Asante Centre for FAS tj Pat Neill Community Member 31 Ron Abbott Baptist Housing Provides low income housing for seniors and families in Maple Ridge 32 Ruth Wilson Career Links for Youth Youth 15-29; Employment/Career Resources 33 Sandy Waketing Ken Stewart, MLA Elected official; Participates on Children, Youth & Family Network 4 Sheila McLaughlin Housing Consultant Project Manager; housing project development 35 Shirley Funk Maple Ridge Mental Health Psychiatric outreach team 36 Sue Wheeler District of Maple Ridge Social Planning Liaison 37 Susan Conley Public Health - Fraser Health Auth Health services 38 Vicki Kipps MR/PM Community Services Community programs g Teresa Green Cythera Transition House Society Safe house; counselling; 2nd Stage housing for abused women and their children 40 Wendy West MHR Youth Team Leader Needs Doc.doc 23 -rr RIDGE MEADOWS - INVENTORY OF FACILITIES AND SERVICES FOR ADULTS Name of Agency Program/Services ~Units/Beds Target Group Sub-Region Municipality! Address HOUSING Permanent Social Non-profit and co-op housing, including units 1076 units Families, seniors and Ridge Meadows Hotsing managed by BC Housing. singles Singles Housing - funded through HOMES Non-profit and co-op housing for low income urban 0 Ridge Meadows Single persons single persons. BC - LIUS HOMES BC - Homeless Non-profit housing for single people in need of 0 Single persons with Ridge Meadows At Risk support. support Multi-Service and Salvaton Army - Caring Place 5 transitional units for single adults; one family unit 5 units Transitional Housing Youth Housing 0 Supported Apartments Calahan House 5 units Mental health Ridge Meadows Supported HOtels 0 Rooms Low income and mental health Ridge Meadows Supported Independent Housing assistance for adults with mental illness. 42 Units Mental health Ridge Meadows Living Program (SILP) SILP Units for Youth and Forensic Clients 0 Ridge Meadows For women and their children who leave their Phone: 604-467-9966 Maple Transition houses Cythera Transition House homes due to abuse. Length of stay up to 30 12 beds idge Women & children Ridge Meadows R days. Second Stage Housing Cythera Second Stage Housing For women and children leaving an abusive 2 units Women & children Ridge Meadows Phone: 604-467-9939 for Women & Children relationship. May stay up to 1 year. 10 beds for men and 4 for women; including a Phone: 604-463-8296 22188 Emergency Shelters Salvation Army - The Caring Place meal program 14 beds Adult men and women Ridge Meadows Lougheed Hwy, Maple Ridge . V2X 2S8 Cold/Wet Weather Salvation Army - Caring Place 30 beds/mats Adult men and women Ridge Meadows Strategy Beds Irn,nfrr, - dIlfQ - CilrrQnt vk I/il ol C 1l'111,ArV - TName of Agency Program/Services Target Group I Sub-Region Municipality! Address SUPPORT Residential trea supportive reco ment, & eiy, Length of stay generally 4 weeks. Intensive Adult men and dual Phone: 604-467-3471 22269 Maple Ridge Treatment Centre Residential Treatment for Substance Misuse. 56 beds diagnosis Ridge Meadows Callaghan Avenue Maple transitional livi Serves Lower Mainland. Ridge V2X 2E2 Innervisions Recovery Centre - Length of stay is based on a 60 day model, but Hannah House can be longer depending on need. Average length 19 beds Women Ridge Meadows Phone: 604-4664215 of stay is 3-4 months. CARF Accredited. Needle Excha ge Program 0 Ridge Meadows Detoxification - residential fac lities Ridge Meadows 0 Provides counselling for people with substance - misuse concerns, and for people affected by Non-residenti I Drug & someone else's substance misuse. Dual diagnosis services, including assessment and counselling, Alcohol Addic are available to people with both a substance Phone: 604467-5179 Treatment & P evention Alouette Addictions Services misuse concern and a mental health disability. All Ridge Meadows 22477 Lougheed Highway and Dual Diag O5S Society Promotes community awareness and education Maple Ridge Programs regarding alcohol and drug issues, and offers a V2X 2T8 school-based program that focuses on prevention and early intervention strategies. A youth and family worker offers counselling and outreach services. Numerous counselling programs for families Drop-In Centre Family Education and Support covering a wide range of topiôs. Periodic Phone: 604-467-6055 Centre aboriginal family cultural groups run for 8 weeks at Aboriginal families Ridge Meadows 22554 Lougheed Hwy. Maple atime. Ridge V2X 2V1 West Coast Family Resources Counselling programs Women's Resource Centre Counselling programs for women, men and - children Outreach Servi es Nil Food, clothing furniture Provide breakfast, lunch and supper Monday to Phone: 604-463-8296 22188 and other sup ° Salvation Army Friday to broader community; and meal service 7 All Ridge Meadows Lougheèd Hwy Maple Ridge days/week for shelter residents. V2X 2S8 lnvAntn 1 - Adiilt - Ciirrnf 'l I /l '/'rrr - ----. -------. ------- --- ..--.- Name of Agency Program!Services # UnitslBeds Target Group Sub-Region Municipality! Address Friends in Need Food Bank Provides food products to registered clients Ridge Meadows Maple Ridge Phone: 604-463-1716 King's Inn Provides free meal program 4 days week?? 22410 MacIntosh Lane Maple Ridge V2X 6133 Provides assessment, counselling, referral, job Bowman Employment Services placement assistance, and ongoing support for Phone: 604-466-1375 Employment Services Inc those who are unemployed aged 30 & up. Ridge Meadows 22575 Lougheed Highway Delivers the Wired Employment Program for youth Maple Ridge V2X 2V2 with disabilities. Provides assessment, counselling, referral, job Phone (604) 466-4429 Career Links for Youth placement assistance, and ongoing support for Maple Ridge those who are unemployed aged 15 to 29. 5 week job search program for ages 16 & up. Phone (604)465-8812 11435 Inner Choices Career Centre Clients have multiple barriers and are referred by 201A Street Maple Ridge Bowman or Career Links Buxton Consulting 4 week all ages job club (Future Program) Offers a variety of programs including Adult Community Support Services (Hospital Admission Diversion), Geriatric Outreaôh, Adult Short Term Phone: 604-476-7165 500 - Health Care (mental Maple Ridge Mental Health Centre Assessment and Treatment, Community Mental health: Adults Ridge Meadows 22470 Dewdney Trunk Rd. health) Residential Program, Rehabilitation, Psychiatric Maple Ridge V2X 5Z6 Seriices, General Case Management, Assertive Community Treatment, Day Program, Vocational Counsellor and Concurrent Disorders Consultant Health Care (physical) Public medical services/clinics Crisis grants for families in receipt of income Families in receipt of Preventing Evictions BC Benefits - MSDES assistance to pay rent arrears if facing an BC Benefits BC eviction. 24 hr information line. Provides information to Residential Tenancy Office - landlords and tenants on their rights and All BC Phone:604-660-3456 Offices Supporting Stable Ministry of Attorney General responsibilities, and assistance with conflict in Burnaby & Surrey Tenancies, Advocacy, resolution. Housing Assistance Information to tenants on their rights regarding and Referral Tenants Rights Action Coalition evictions, repairs, security deposits, rent increases Phone: 604-255-0546 2681 Information (TRAC) - Tenants' Rights Hot Line and arbitrations. Help tenants prepare for All BC E.Hastings St. Vancouver V5K arbitrations and obtain legal representation. Goal 1Z5 is to help achieve security of tenure for tenants. ln,riftirt, - Aduilt - ('p,rrn+ 14 1cJl')I"X'iA •rr - Name of Agency Program/Services # Target Group Sub-Region Municipality! Address Units/Beds Information and referral for advocates, people on welfare, community groups and individuals PovNet - involved in anti-poverty work. Provides All BC Phone:604- 876-8638 information about welfare and housing laws and Vancouver resources in BC. For housing providers and applicants in search of affordablehousing in the lower mainland. Provides a current, centralized database of applicant Phone: 604-291-2600 ext 300 The Housing Registry information. Partners include BC Housing, the BC All Lower Mainland (housing providers) Non-Profit Housing Association, housing Phone: 604-433-2218 providers, housing co-ops, lower mainland (applicants) municipalities, information and referrral service groups and other community-based organizations. Seniors Housing Information Information about housing options and services for Vulnerable and Older Phone:604-520-6621 Royal Square Mall, Suite 209-800 Program seniors, older adults, and people with disabilities. Adults & Persons on Lower Mainland McBride Blvd. Outreach worker also available. Disa bility New Westminster V3L 2138 Housing registry of available rental Lower Mainland Community accommodation and low cost market rental Phone: 604-525-5376 101- Housing Registry Society housing. Pre-screen housing for mental health All Lower Mainland 630 Columbia St. New consumers. Landlord-tenant counselling, referrals Westminster V3M 1A5 and advocacy on welfare rights. Coalition of 40 BC groups working to reduce and End Legislated Poverty end poverty in BC by providing referral, public All 456 West Broadway BC Phone:604- 879-1209 211- education, campaigns and forums on poverty issues. Vancouver V5Y I R3 Legal Aid and information. Lawyers for people below income limits available for certain cases. If Legal Services Society-Law Line living in area without office, can apply over the Low income BC Phone:604-408-2172 or (604) telephone for legal aid. Offices in Vancouver and 601-6100 Surrey. - Adults - Current.xls 4/4 15/12/2003 -- r RIDGE MEADOWS - INVENTORY OF FACILITIES AND SERVICES FOR YOUTH Name of Agency Program/Services #Units/ Beds Target Group Sub-Region MunicipalitylAddreSs Housing Youth Housing 0 Supported Apartments Supported Hotels 0 rooms Supported Independent Living 0 units Program (SILP) SILP Units for Youth 0 and Forensic Clients Emergency Shelters 0 beds Cold/Wet Weather 0 Beds/ Strategy Beds Mats Support Residential treatment, supportive recovery, 0 Beds & transitional living Detoxification - 0 Beds Residential facilities Needle Exchange Nil Program Inventory - Youth - Current.xls 1/6 08/12/2003 Name of Agency Program/Services #Units/ Target Group Sub-Region Municipality/Address Beds Provides counselling for people with substance misuse concerns, and Non-residential Irug for people affected by someone else's substance misuse. Dual & Alcohol Addi ion diagnosis services, including assessment and counselling, are available Phone: 604-467-5179 Treatment & Alouette Addictions to people with both a substance misuse concern and a mental health All Ride Meadows g 22477 Lougheed Highway Prevention & D al Services Society disability. Promotes community awareness and education regarding Maple Ridge V2X 2T8 alcohol and drug issues, and offers a school-based program that Diagnosis Prog ams focuses on prevention and early intervention strategies. A youth and family worker offers counselling and outreach services. Using a community team approach, incorporates youth organizations and service providers working in the areas of prevention, youth development, and recreation. Facilities include a lounge, activity areas, Greg Moore Youth Centre - a multi-purpose room, a computer room, a counselling room, a Phone: 604467-7354 Drop-In Centres Youth Outreach Initiative concession, a programming kitchen, and leased office and retail space. Youth Ridge Meadows 11925 Haney Place Maple Ridge Pitt Meadows Recreation Drop-in program - 6:00 - 9:30 pm 7days/week and 3-5 pm Maple Ridge V2X 6G2 Parks and Leisure Services weekdays; general staff response during Centre's operating hours 9 am 10 pm daily. Partner organization have various hours and programs with the main one being the Ironhorse Youth Clinic on Tuesday and Thursdays from 4pm to 8pm. Outreach Servic 5 . Nil Bowman Employment Provides assessment, counselling, referral, job placement assistance, Phone: 604-466-1375 Employment Set vices Services Inc. and ongoing support for those who are unemployed aged 30 & up. Ridge Meadows 22575 Lougheed Highway. Delivers the Wired Employment Program for youth with disabilities. Maple Ridge V2X 2V2 Career Links for Youth Provides assessment, counselling, referral, job placement assistance, Phone (604) 466-4429 and ongoing support for those who are unemployed aged 15 to 29. Maple Ridge Inner Choices Career 5 week job search program for ages 16 & up. Clients have multiple 11435 201A Street Phone (604) 465-8812 Centre barriers and are referred by Bowman or Career Links Maple Ridge Buxton Consulting 4 week all ages job club (Future Program) Health Care (me tal health) - Nil _ Inventor - Youth - Current.xls 2/6 08/12/2003 Name of Agency Program/Services #Unitsl Target Group Sub-Region Municipality/Address Beds Provides confidential health services for youth in Maple Ridge, Pitt Phone: 604-463-6268 Meadows, and the surrounding area. Offers education, immunizations, Greg Moore Youth Centre Health Care (physical) Iron Horse Youth Clinic referrals, reproductive health services (including birth control), Youth Ridge Meadows 11925 Haney Place pregnancy testing, and alcohol and drug counselling. Services are free; Maple Ridge V2X 6G2 products at cost. Open 2 evenings/week for 4 hours. Tenants Rights Action Information to tenants on their rights regarding evictions, repairs, Supporting Stable Coalition (TRAC) - Tenants' security deposits, rent increases and arbitrations. Help tenants prepare All BC Phone: 255-0546 Tenancies Rights Hot Line for arbitrations and.obtain legal representation. Goal is to help achieve security of tenure for tenants. Housing Assistance Information and referral for advocates, people on welfare, community Phone: 604-876-8638 and Referral PovNet groups and individuals involved in anti-poverty work, Provides All BC Vancouver Information information about welfare and housing laws and resources in BC. Lower Mainland Community Housing registry of available rental accommodation and low cost market - Phone: 604-525-5376 Housing Registry Society rental housing. Pre-screen housing for mental health consumers. All Lower Mainland New Westminster Landlord-tenant counselling, referrals and advocacy on welfare rights. Tenants Rights Action Public information on the Residential Tenancy Act, advocacy for law Phone: 604-255-0546 Advocacy Coalition (TRAC) reform on tenants' rights issues, support for tenants, research and All BC Vancouver advocacy. Coalition of 40 BC groups working to reduce and end poverty in BC by Phone: 604-879-1209 End Legislated Poverty providing referral, public education, campaigns and forums on poverty All BC Vancouver issues. Federation of BC Youth in Care Networks Promotes the improvement of conditions for youth currently or formerly Phone: 604-527-7762 (Sponsored by in the care of MCFD through support, education and advocacy. Works Youth BC 270-550 Sixth Street Pacific Legal Education in partnerships to develop local groups run by and for these youth. New Westminster V3L 3137 Association) Society for Children and Advocacy and planning organization dedicated to improving the well- Phone: 604-433-4180 Youth of BC being of children and youth. Provides a forum forinterdisciplinary Youth BC 1409 Sperling Avenue exchange and action pertaining.to issues affecting young people. BurnabyV5B 4J8 Inventory - Youth - Current.xls 3/6 08/1212003 - Name of Agency Program/Services #Unitsl Target Group Sub-Region Municipal ity/Add ress Beds Advocates for children, youth, and families regarding government services. Monitors government services to ensure they are adequate; if Office for Children and necessary, makes recommendations to government for improving Phone: 1-800-476-3933 Youth: Ministry of Attorney service. Works with MCFD to identify areas requiring independent Youth & Families BC 901 - 808 W. Hastings General (MAG) external oversight, and conducts special investigations upon request of Vancouver V6C 2X4 the Attorney General. Monitor service providers for children and youth, mental health services for children and youth, addiction services for children. Supports the rights of children and youth, based on principles of the UN Phone: 604-875-3629 First Call BC Convention on the Rights of the Child. Works to affect legislation, policy Youth and BC 4480 Oak St. and practice, by prompting specific interest groups to share information, children Vancouver V6H 3V4 network and work together. Urban Native Youth Serves Aboriginal Youth in Greater Vancouver. Advocates and creates Youth Greater Vancouver Phone: 604-254-7732 1640 East Hastings St. Association Opportunities for Aboriginal Youth. VancoiNer V5L 1S6 Self-Help Resource An umbrella organization that provides support and resources to Association of BC (SHRA- individuals, service agencies, professionals, and others involved in the BC) self-help/mutual aid community. Services and programs include a resource centre/library, group development and facilitator training, self- Other names: Youth help community development, public education and outreach, the Phone: 604-733-6186 Initiative Program annual 'Directory of Self-Help Groups in Greater Vancouver', and Youth Regional 306-1212 West Broadway SHRA-BC (Self-Help information and referral services. The Youth Initiative Program fosters Vancouver V6H 3V1 Resource Association of the development of self-help support for youth. The BC SHIN (Self-Help BC) (604-733-6186) Information Network) Project is a web-based initiative aiming to create BC-SHIN (Self-Help an accessible, province-wide website database to assist self-help Information Network) i trackers, professionals, and existing support groups. Nonprofit Project charitable agency. Provides support and advocacy for lesbian, gay, bisexual, Phone: 604-523-9115 Youthquest! Lesbian and transgendered, and questioning youth up to 21 years of age. Offers Douglas College Student Gay Youth Society of BC referral to local, screened, gay-positivecounselling services for youth. GLBTO Youth Regional Union Building Also provides educational outreach to teachers, community resource Room IOOB-88 7th Street workers, clergy, corrections and social service workers, and parents. New Westminster V3L 5132 Invento - Youth - Current.xls 4/6 08/12/2003 Name of Agency ProgramlServices # Units! Beds Target Group Sub-Region Municipality/Address Emergency & Crisis Kids Help Phone, Kid's Help 24 hours, free telephone conversations with professional counsellors for Services Foundation anything. Information and referrals. Youth/children Canada Phone: 1-800-668-6868 After-Hours and Emergency Lines Provides 24-hour emergency services for the protection of children and Child Protection Services Other names: Foster intervenes in cases of child abuse and neglect. Also provides after- Helpline for Children: Parents Support Line, hours emergency services as required in times of personal or family crisis. After-hours phone numbers: Vancouver, North Shore, and Youth Greater Vancouver 310-1234 (area code not Helpline for Children, MCF After-Hours and Richmond 604-660-4927; rest of the lower mainland 604-660-8180; BC Region required) Emergency Line, 1-800-663-9122; TTY 604-660-0508. Foster Parents Support Line for Helpline TTY: 1-800-677- Ministry of Children and Vancouver and Richmond is 1-888-4954440. 4770 Family Development Rape Crisis Centre 9am-5pm M-F. Confidential service offering information, support, Sexual assault Greater Vancouver (WAVAW) counselling and referrals to victims of sexual assault, violence and rape. victims Region Phone: 604-255-6228 Crisis Intervention and 24/7 Emergency crisis line. Free, confidential telephone counselling to Suicide Prevention Centre people emotionally upset or experiencing depression, relationship or All Greater Vancouver Phone: 604-872-3311 or of Greater Vancouver family problems, alcohol and drug problems or feeling suicidal. 604-872-1811 "Phone and let them know your situation" Assists youth to return home, Support, Counselling Operation Go Home reunite with theirfamilies. The mandate is to assist 16-17 yr olds, but Youth (16-17, but & Life Skills willing to assist all youth needing help. Transportation to flexible) Canada Phone: 1-800-668-4663 parent/guardian residence and referrals made across Canada. Youth Unlimited Offers recreational activities, small and large group interaction, and (Governing body - support services for teenagers who are school-oriented, and for those Phone: 604-838-3546 Greater Vancouver Youth who are in conflict with parents, the school system, and/or the law. Non- Youth Ridge Meadows 115-12975 84th Avenue for Christ) denominational Christian agency. Surrey V3W I B3 Maple Ridge Pitt Meadows Youth and Family Conflict Intervention Program - Provides short-term Youth 12+ & Phone: 604-467-6911 Community Services intervention for teenagers and families in conflict. Crisis service. Families Ridge Meadows. 11907 228th Street Maple Ridge V2X 8G8 Maple Ridge Pitt Meadows Youthside: Independent living skills program designed to support youth Phone: 604-467-6911 Community Services on a one-to-one basis as they move towards self-care. Youth Ridge Meadows 11907 228th Street Maple Ridge V2X 8G8 Inventory - Youth - Current.xls 5/6 08/12/2003 Name of Agency Program/Services #Unitsl Beds Target Group Sub-Region Municipality/Address Sexual Assault Recovery Offers support groups for survivors of childhood sexual abuse. Includes Phone: 604-584-2626 Sexual Abuse Anonymous (SARA) Society a group for adults and Sarateen for female victims age 13-18. Supply All Region-wide Surrey literature and educational material on the subject. Ombudsman (Including Investigate complaints about the Provincial govemment, local Phone: 1-800-567-3247 Justice Service Youth) govemments, hospitals, universities, colleges, public schools, governing Youth Victoria BC bodies of professionals and occupational associations. y - Youth -Current.xls .6/6 . 08/12/2003 I Appendix 'D' Gaps in Service and Facilities for the Homeless in Ridge Meadows Gaps 2001 Projects 2000 - 2003 Remaining Gaps Scope (number of beds, units, spaces, location, target group) HOUSING Emergency shelter - Caring Place, new shelter Yes. There is no purpose built youth shelter and this has been Target Group: Youth - they need a purpose built permanent and 14 emergency beds (10 for identified as a significant gap. The Salvation Army Caring Place shelter for youth because the Parks and Leisure minimal barrier men, 4 for women and (SA) has shelter beds and they are at 100% capacity and often program staff are often overwhelmed with addressing children), running at double capacity with mats in the cafeteria (when they the need to refer youth to social services rather than Transitional - 5 single fill their14 beds, they use mats on the floor). They also have a focusing on recreational services as is their mandate. apartment units, a 2 two-bedroom family unit and two beds for wOmen, which are bedroom family unit, and 5 mostly used for emergency shelter. The SA takes people bedroom units for men for with mental illness and addictions and also takes people who either emergency or are high/intoxicated, provided there is no risk of harm to others. transitional housing. Emergency shelter - 30 seasonal beds until new Yes. SA has had seasonal beds for two years and last year the SA —25 to 30 more beds needed for mat program seasonal shelter ready numbers doubled from previous year. They have been and they've been thinking about having additional mat inundated with people and have had to double their staff. For program in dining room. They have a minimum of 2001/2002: 198 beds two staff on during CWW, but need a third. There are forty additional beds needed for CWW. Transition housing Yes. At Cythera House there are huge turnaways for women They need about 20 more beds. (under 30 days) for and children. The turnaways are often because they are at The gap for minimal barrier shelter for women fleeing women and children capacity, but also they turn away for substance abuse or mental abuse is not filled at all. fleeing abuse illness. Turnaway rates: January 44 women and 21 children, May - 13 women and 8 children, June - 30 women and 19 children. Second Salvation Army Caring Yes. Cythera has two units (one with master bedroom and About 50% of thewomen in the shelter have a need stage/transitional Place: Transitional - 5 small den and the other is a townhouse with 3 bedrooms). They for 2nd stage housing (12 beds in shelter) and there housing (length of single apartment units, a 2 can stay 6 months to 1 year - can be extended if still in are only two units available. There is a clear stay up to 2-3 yrs) bedroom family unit, and 5 counselling. shortage. bedroom units for men for There is none for single people or the mentally ill, either emergency or Gaps July 9, 2003.xls 1/3 08/12/2003 Appendix 'D' Gaps 29 )1 Projects 2000 - 2003 Remaining Gaps Scope (number of beds, units, spaces, location, target group) transitional housing. When people are in transition there is nowhere for them to go because of huge demand and few / no spaces. A number of people in transitional housing are I staying beyond the 2 year limit because there is nowhere to go. Supportive ho sing - 5 SIL units Yes. Calahan House runs these five units but there is great Target groups: all. SIL demand. The SA operates some, which is patchwork funded and the support is not on-site (run on an informal basis). Independents cial 161 units Yes. There are huge waiting lists and the demand is enormous. If they built 500 units they would be filled right away. housing SERVICES Outreach Yes. There is no outreach in the community, but it's something There was general uncertainty as to whether or not they are working on it. For youth there are social workers who this needed to be 24/7 but everyone agreed there is a will come out after hours - there is a 24 hour help line but great need for more outreach (including after hours). nowhere for the youth to go. - Although SA cannot take youth into their shelter, they can be incorporated into other programs although they are not a specific target. Drop-in Parks and Leisure services youth staff are taking calls and often The Ironhorse youth clinic and other youth centers spend time on referring youth with social issues as a result of are overwhelmed with youth needing services, many the lack of services for youth. of which they are not set up to provide. Need a 24/7 drop-in centre for youth. Health care an I Yes. There is no dental care available and GPs are lacking in There is one dentist that will take clients on income dental care Maple Ridge even for the general population (including very few assistance. The SA is approaching others, but they female GPs). end up doing a lot of begging with no outcomes. Mental health care Gaps July 9, 2003.xls 2/3 08/12/2003 - Appendix 'D' Gaps 2001 Projects 2000 - 2003 Remaining Gaps Scope (number of beds, units, spaces, location, Addiction services Yes. There is a treatment centre for men (Allouette) in Maple There are huge wait lists and this is provincial, not Ridge, but wait lists are long. just Maple Ridge. There is nothing for youth - they often get sent up north. SA tends to refer to areas outside of town because facilities are always full in Maple Ridge. They often send people to Miracle Valley. Wait lists are horrendous throughut the region. Prevention services Other Corfrimunity Yes. There has been an increase in awareness in the past awareness several years and the issues have become much more visible. The town hall forums on homelessness last year were packed (120 people), with people divided on the issues. The issue has now become getting the community to understand the issues and I solutions, as well as take ownership for the problem. Information/planning Yes. They still don't have a clear handle on information about homelessness population. The need more information about youth and the hidden homeless. Using volunteer time, they've produced a plan with priorities. The process was participatory in nature and included information sessions. Gaps July 9, 2003.xls 3/3 08/12/2003