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HomeMy WebLinkAbout2014-07-08 Adopted Regular Council Meeting Minutes.pdfPage 1 District of Maple Ridge COUNCIL MEETINGCOUNCIL MEETINGCOUNCIL MEETINGCOUNCIL MEETING July 8, 2014 The Minutes of the Municipal Council Meeting held on July 8, 2014 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Appointed Staff Mayor E. Daykin J. Rule, Chief Administrative Officer Councillor C. Ashlie K. Swift, General Manager of Community Development, Councillor C. Bell Parks and Recreation Services Councillor J. Dueck P. Gill, General Manager Corporate and Financial Services Councillor A. Hogarth F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor M. Morden C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. and the District of Maple Ridge 100 CALL TO ORDERCALL TO ORDERCALL TO ORDERCALL TO ORDER 200 MOMENT OF REFLECTIONMOMENT OF REFLECTIONMOMENT OF REFLECTIONMOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMSINTRODUCTION OF ADDITIONAL AGENDA ITEMSINTRODUCTION OF ADDITIONAL AGENDA ITEMSINTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDAAPPROVAL OF THE AGENDAAPPROVAL OF THE AGENDAAPPROVAL OF THE AGENDA The agenda was approved as circulated. Council Meeting Minutes July 8, 2014 Council Chamber Page 2 of 11 500 ADOPTION AND RECEIPT OF MINUTESADOPTION AND RECEIPT OF MINUTESADOPTION AND RECEIPT OF MINUTESADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of April 22, 2014 R/2014-301 501 Minutes Regular Council It was moved and seconded June 24, 2014 That the mThat the mThat the mThat the minutes of the Regular Council Meeting ofinutes of the Regular Council Meeting ofinutes of the Regular Council Meeting ofinutes of the Regular Council Meeting of June 24, June 24, June 24, June 24, 2014 2014 2014 2014 be be be be adopted as circulatedadopted as circulatedadopted as circulatedadopted as circulated CARRIED 502 Minutes of the Development Agreements Committee Meeting of June 19, 2014 R/2014-302 502 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development AgThat the minutes of the Development AgThat the minutes of the Development AgThat the minutes of the Development Agreements Committee reements Committee reements Committee reements Committee Meeting of June 19, 2014 Meeting of June 19, 2014 Meeting of June 19, 2014 Meeting of June 19, 2014 be received.be received.be received.be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCILPRESENTATIONS AT THE REQUEST OF COUNCILPRESENTATIONS AT THE REQUEST OF COUNCILPRESENTATIONS AT THE REQUEST OF COUNCIL- Nil 700 DELEGATIONSDELEGATIONSDELEGATIONSDELEGATIONS 701 SSSSouth Asian Cultural Societyouth Asian Cultural Societyouth Asian Cultural Societyouth Asian Cultural Society • Biju Mathew, President Mr. Mathew awarded donations to various non-profit organizations from the South Asian Cultural Society. 702 Cinema Politica Ridge MeadowsCinema Politica Ridge MeadowsCinema Politica Ridge MeadowsCinema Politica Ridge Meadows • Youth Vision Film Festival A presentation was given providing information on the history of Cinema Politica Ridge Meadows, advising on film screenings hosted by the organization and highlighting the recent Youth Vision Film Festival and its winning film. Council Meeting Minutes July 8, 2014 Council Chamber Page 3 of 11 800 UNFINISHED BUSINESSUNFINISHED BUSINESSUNFINISHED BUSINESSUNFINISHED BUSINESS – Nil 900 CORRESPONDENCECORRESPONDENCECORRESPONDENCECORRESPONDENCE – Nil 1000 BYLAWSBYLAWSBYLAWSBYLAWS Bylaws for Final ReadingBylaws for Final ReadingBylaws for Final ReadingBylaws for Final Reading 1001 Maple Ridge General Local Government Election Bylaw No. Maple Ridge General Local Government Election Bylaw No. Maple Ridge General Local Government Election Bylaw No. Maple Ridge General Local Government Election Bylaw No. 7072707270727072----2014201420142014 To provide consistency with new provincial legislation impacting local government elections Final reading R/2014-303 BL No. 7072-2014 It was moved and seconded AMENDED That That That That Bylaw No. 7072Bylaw No. 7072Bylaw No. 7072Bylaw No. 7072----2014 be adopted.2014 be adopted.2014 be adopted.2014 be adopted. R/2014-304 BL No. 7027-2014 It was moved and seconded AMENDMENT Final reading That Bylaw No. 7072That Bylaw No. 7072That Bylaw No. 7072That Bylaw No. 7072----2014 be amended to reduce the 2014 be amended to reduce the 2014 be amended to reduce the 2014 be amended to reduce the minimum number of qualified nominators required to make a minimum number of qualified nominators required to make a minimum number of qualified nominators required to make a minimum number of qualified nominators required to make a nomination for office from 10 to 2; and furthernomination for office from 10 to 2; and furthernomination for office from 10 to 2; and furthernomination for office from 10 to 2; and further That Bylaw No. 7072That Bylaw No. 7072That Bylaw No. 7072That Bylaw No. 7072----2014 be 2014 be 2014 be 2014 be adopted as amended.adopted as amended.adopted as amended.adopted as amended. CARRIED Councillor Bell, Councillor Masse - OPPOSED COMMITTEE REPORTS AND RECOMMENDATIONSCOMMITTEE REPORTS AND RECOMMENDATIONSCOMMITTEE REPORTS AND RECOMMENDATIONSCOMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLECOMMITTEE OF THE WHOLECOMMITTEE OF THE WHOLECOMMITTEE OF THE WHOLE 1100 MinutesMinutesMinutesMinutes – N/A The following issues were presented at an earlier Committee of the Whole meeting with the recommendations being brought to this meeting for Municipal Council consideration and final approval. The Committee of the Whole meeting is open to the public and is held in the Council Chamber at 1:00 p.m. on the Monday the week prior to this meeting. Council Meeting Minutes July 8, 2014 Council Chamber Page 4 of 11 Public Works and Development ServicesPublic Works and Development ServicesPublic Works and Development ServicesPublic Works and Development Services 1101 2014201420142014----016016016016----RZ, 23908 and 23920 Dewdney Trunk Road, RSRZ, 23908 and 23920 Dewdney Trunk Road, RSRZ, 23908 and 23920 Dewdney Trunk Road, RSRZ, 23908 and 23920 Dewdney Trunk Road, RS----1b and RS1b and RS1b and RS1b and RS----3 3 3 3 ttttoooo RRRR----2222 Staff report dated July 7, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7083-2014 to rezone from RS-1b (One Family Urban [Medium Density] Residential) and RS-3 (One Family Rural Residential) to R-2 (Urban Residential District) to permit subdivision into twelve lots be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879- 1999, along with the information required for a Subdivision application. R/2014-305 2014-016-RZ It was moved and seconded BL No. 7083-2014 First Reading That Bylaw No.7083That Bylaw No.7083That Bylaw No.7083That Bylaw No.7083----2014 be given first reading; and2014 be given first reading; and2014 be given first reading; and2014 be given first reading; and That the applicant provide further information as described on That the applicant provide further information as described on That the applicant provide further information as described on That the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879 Schedule B of the Development Procedures Bylaw No. 5879 Schedule B of the Development Procedures Bylaw No. 5879 Schedule B of the Development Procedures Bylaw No. 5879 –––– 1999, along with the information 1999, along with the information 1999, along with the information 1999, along with the information required for a Subdivision required for a Subdivision required for a Subdivision required for a Subdivision application.application.application.application. CARRIED 1102 2014201420142014----037037037037----RZ, 21447 121 Avenue, RSRZ, 21447 121 Avenue, RSRZ, 21447 121 Avenue, RSRZ, 21447 121 Avenue, RS----1 to R1 to R1 to R1 to R----1111 Staff report dated July 7, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7095-2014 to rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) to allow subdivision into two lots be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879- 1999, along with the information required for a Subdivision application. R/2014-306 2014-037-RZ It was moved and seconded BL No. 7095-2014 First Reading That Bylaw No. 7095That Bylaw No. 7095That Bylaw No. 7095That Bylaw No. 7095––––2014 be given first reading; and2014 be given first reading; and2014 be given first reading; and2014 be given first reading; and That the applicant provide further information as described on That the applicant provide further information as described on That the applicant provide further information as described on That the applicant provide further information as described on Schedule B of the Development Schedule B of the Development Schedule B of the Development Schedule B of the Development Procedures Bylaw No. 5879 Procedures Bylaw No. 5879 Procedures Bylaw No. 5879 Procedures Bylaw No. 5879 –––– 1999, along with the information required for a Subdivision 1999, along with the information required for a Subdivision 1999, along with the information required for a Subdivision 1999, along with the information required for a Subdivision applicationapplicationapplicationapplication.... CARRIED Council Meeting Minutes July 8, 2014 Council Chamber Page 5 of 11 1103 2014201420142014----042042042042----RZ, 11678 Burnett Street, RSRZ, 11678 Burnett Street, RSRZ, 11678 Burnett Street, RSRZ, 11678 Burnett Street, RS----1 to RS1 to RS1 to RS1 to RS----1b1b1b1b Staff report dated July 7, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7096-2014 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to allow subdivision into two lots be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. R/2014-307 2014-042-RZ It was moved and seconded BL No. 7096-2014 DEFERRED That Bylaw No. 7096That Bylaw No. 7096That Bylaw No. 7096That Bylaw No. 7096––––2014 be given first reading; and2014 be given first reading; and2014 be given first reading; and2014 be given first reading; and That the applicant provide further information as described on That the applicant provide further information as described on That the applicant provide further information as described on That the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879 Schedule B of the Development Procedures Bylaw No. 5879 Schedule B of the Development Procedures Bylaw No. 5879 Schedule B of the Development Procedures Bylaw No. 5879 –––– 1999, along with the information required for a Subdivision 1999, along with the information required for a Subdivision 1999, along with the information required for a Subdivision 1999, along with the information required for a Subdivision application.application.application.application. R/2014-308 2014-042-RZ It was moved and seconded BL No. 7096-2014 DEFERRAL That first reading of Bylaw No. 7096That first reading of Bylaw No. 7096That first reading of Bylaw No. 7096That first reading of Bylaw No. 7096----2014 be deferred to the 2014 be deferred to the 2014 be deferred to the 2014 be deferred to the July 22, 2014 Council Meeting.July 22, 2014 Council Meeting.July 22, 2014 Council Meeting.July 22, 2014 Council Meeting. CARRIED 1104 2011201120112011----015015015015----RZ, 11959 203 Street, Final One Year ExtensionRZ, 11959 203 Street, Final One Year ExtensionRZ, 11959 203 Street, Final One Year ExtensionRZ, 11959 203 Street, Final One Year Extension Staff report dated July 7, 2014 recommending that a final one year extension be granted for rezoning application 2011-015-RZ to allow for development of a commercial and residential building. R/2014-309 2011-015-RZ It was moved and seconded Final One Year Extension That pursuant to Maple Ridge Development That pursuant to Maple Ridge Development That pursuant to Maple Ridge Development That pursuant to Maple Ridge Development Procedures Bylaw Procedures Bylaw Procedures Bylaw Procedures Bylaw No. 5879No. 5879No. 5879No. 5879----1999, a one year extension be granted for rezoning 1999, a one year extension be granted for rezoning 1999, a one year extension be granted for rezoning 1999, a one year extension be granted for rezoning application 2011application 2011application 2011application 2011----015015015015----RZ and that the following conditions be RZ and that the following conditions be RZ and that the following conditions be RZ and that the following conditions be addressed prior to consideration of final reading:addressed prior to consideration of final reading:addressed prior to consideration of final reading:addressed prior to consideration of final reading: i.i.i.i. Approval from the Ministry of Transportation and Approval from the Ministry of Transportation and Approval from the Ministry of Transportation and Approval from the Ministry of Transportation and InfrastructureInfrastructureInfrastructureInfrastructure;;;; Council Meeting Minutes July 8, 2014 Council Chamber Page 6 of 11 ii.ii.ii.ii. A Statutory RightA Statutory RightA Statutory RightA Statutory Right----ofofofof----Way plan and agreement must be Way plan and agreement must be Way plan and agreement must be Way plan and agreement must be registered at the Land Title Office for storm sewer;registered at the Land Title Office for storm sewer;registered at the Land Title Office for storm sewer;registered at the Land Title Office for storm sewer; iii.iii.iii.iii. A Reciprocal Cross Access plan and agreement must be A Reciprocal Cross Access plan and agreement must be A Reciprocal Cross Access plan and agreement must be A Reciprocal Cross Access plan and agreement must be registered at the Land Title Office;registered at the Land Title Office;registered at the Land Title Office;registered at the Land Title Office; iv.iv.iv.iv. A disclosure statement must be submitted by a A disclosure statement must be submitted by a A disclosure statement must be submitted by a A disclosure statement must be submitted by a Professional Engineer advising whether there is any Professional Engineer advising whether there is any Professional Engineer advising whether there is any Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence of underground fuel storage tanks. If there is evidence of underground fuel storage tanks. If there is evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste evidence, a site profile pursuant to the Waste evidence, a site profile pursuant to the Waste evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with Management Act must be provided in accordance with Management Act must be provided in accordance with Management Act must be provided in accordance with the regulations;the regulations;the regulations;the regulations; v.v.v.v. Registration of a Restrictive Registration of a Restrictive Registration of a Restrictive Registration of a Restrictive Covenant protecting the Covenant protecting the Covenant protecting the Covenant protecting the Visitor Parking;Visitor Parking;Visitor Parking;Visitor Parking; vi.vi.vi.vi. Registration of a Restrictive Covenant protecting the Registration of a Restrictive Covenant protecting the Registration of a Restrictive Covenant protecting the Registration of a Restrictive Covenant protecting the Resident Parking;Resident Parking;Resident Parking;Resident Parking; vii.vii.vii.vii. Registration of a Restrictive Covenant securing four (4) Registration of a Restrictive Covenant securing four (4) Registration of a Restrictive Covenant securing four (4) Registration of a Restrictive Covenant securing four (4) parking spots on the adjacent property; andparking spots on the adjacent property; andparking spots on the adjacent property; andparking spots on the adjacent property; and viii.viii.viii.viii. Registration of a Housing ARegistration of a Housing ARegistration of a Housing ARegistration of a Housing Agreement as a Restrictive greement as a Restrictive greement as a Restrictive greement as a Restrictive Covenant to ensure residential units remain as rental Covenant to ensure residential units remain as rental Covenant to ensure residential units remain as rental Covenant to ensure residential units remain as rental units.units.units.units. CARRIED 1105 2011201120112011----136136136136----DVP, 20724 River RoadDVP, 20724 River RoadDVP, 20724 River RoadDVP, 20724 River Road Staff report dated July 7, 2014 recommending that the Corporate Officer be authorized to sign and seal 2011-136-DVP to reduce the road right-of-way on River Road to permit subdivision into 2 single family lots. R/2014-310 2011-136-DVP It was moved and seconded Sign and seal That the Corporate Officer be authorized to sign and seal 2011That the Corporate Officer be authorized to sign and seal 2011That the Corporate Officer be authorized to sign and seal 2011That the Corporate Officer be authorized to sign and seal 2011----136136136136---- DVP respecting propertyDVP respecting propertyDVP respecting propertyDVP respecting property located at 20724 River Road.located at 20724 River Road.located at 20724 River Road.located at 20724 River Road. CARRIED 1106 2012201220122012----040040040040----SD, Local Area Service Bylaw, 10406SD, Local Area Service Bylaw, 10406SD, Local Area Service Bylaw, 10406SD, Local Area Service Bylaw, 10406----10520 Jackson Road 10520 Jackson Road 10520 Jackson Road 10520 Jackson Road (even numbers only), 10411(even numbers only), 10411(even numbers only), 10411(even numbers only), 10411----10526 Robertson Street, 2470510526 Robertson Street, 2470510526 Robertson Street, 2470510526 Robertson Street, 24705----24737 104 24737 104 24737 104 24737 104 Avenue (odd numbers only), 10408Avenue (odd numbers only), 10408Avenue (odd numbers only), 10408Avenue (odd numbers only), 10408----10523 McEachern Street, 24776, 10523 McEachern Street, 24776, 10523 McEachern Street, 24776, 10523 McEachern Street, 24776, 24786 and 24724786 and 24724786 and 24724786 and 24796 105A Avenue, 1043396 105A Avenue, 1043396 105A Avenue, 1043396 105A Avenue, 10433----10515 248 Street (odd numbers 10515 248 Street (odd numbers 10515 248 Street (odd numbers 10515 248 Street (odd numbers only)only)only)only) Staff report dated July 7, 2014 recommending that “Robertson Heights” Local Area Service Bylaw No. 7014-2013 to authorize enhanced landscape maintenance costs for the benefitting properties be given first, second and third readings. Council Meeting Minutes July 8, 2014 Council Chamber Page 7 of 11 R/2014-311 2012-040-SD It was moved and seconded BL No. 7014-2013 Three readings That a Local Area Service, as formally petitioned by the That a Local Area Service, as formally petitioned by the That a Local Area Service, as formally petitioned by the That a Local Area Service, as formally petitioned by the property owner, Morningstar Homes Ltd., and as per property owner, Morningstar Homes Ltd., and as per property owner, Morningstar Homes Ltd., and as per property owner, Morningstar Homes Ltd., and as per Community Charter, Community Charter, Community Charter, Community Charter, Part 7, Division 5, 211 (1)(a), be Part 7, Division 5, 211 (1)(a), be Part 7, Division 5, 211 (1)(a), be Part 7, Division 5, 211 (1)(a), be authorized for the enhanced landscape maintenance costs to authorized for the enhanced landscape maintenance costs to authorized for the enhanced landscape maintenance costs to authorized for the enhanced landscape maintenance costs to be levied on the benefitting 128 properties created by be levied on the benefitting 128 properties created by be levied on the benefitting 128 properties created by be levied on the benefitting 128 properties created by subdivision of the land; and furthersubdivision of the land; and furthersubdivision of the land; and furthersubdivision of the land; and further That Bylaw No. 7014That Bylaw No. 7014That Bylaw No. 7014That Bylaw No. 7014----2013 be given first, second and third 2013 be given first, second and third 2013 be given first, second and third 2013 be given first, second and third readings.readings.readings.readings. CARRIED 1107 2013201320132013----116116116116----SD, Local Area Service Bylaw, 22802 to 22870 and 22930 to SD, Local Area Service Bylaw, 22802 to 22870 and 22930 to SD, Local Area Service Bylaw, 22802 to 22870 and 22930 to SD, Local Area Service Bylaw, 22802 to 22870 and 22930 to 22962 132 Avenue (even numbers only); 13501 to 13586, 13589 and 22962 132 Avenue (even numbers only); 13501 to 13586, 13589 and 22962 132 Avenue (even numbers only); 13501 to 13586, 13589 and 22962 132 Avenue (even numbers only); 13501 to 13586, 13589 and 13593 Nelson Peak Drive13593 Nelson Peak Drive13593 Nelson Peak Drive13593 Nelson Peak Drive Staff report dated July 7, 2014 recommending that Nelson Peak Local Area Service Bylaw No. 7091-2014 to authorize enhanced landscape maintenance costs for the benefitting properties be given first, second and third readings. R/2014-312 2013-116-SD It was moved and seconded BL No. 7091-2014 Three readings That a Local Area Service, as formally petitioned by the That a Local Area Service, as formally petitioned by the That a Local Area Service, as formally petitioned by the That a Local Area Service, as formally petitioned by the property owner, Insignia Homes Silver Valley #2 Ltd., and as property owner, Insignia Homes Silver Valley #2 Ltd., and as property owner, Insignia Homes Silver Valley #2 Ltd., and as property owner, Insignia Homes Silver Valley #2 Ltd., and as per Community Charter, Part 7, Division 5, 211 (1)(a), be per Community Charter, Part 7, Division 5, 211 (1)(a), be per Community Charter, Part 7, Division 5, 211 (1)(a), be per Community Charter, Part 7, Division 5, 211 (1)(a), be authorized for the enauthorized for the enauthorized for the enauthorized for the enhanced landscape maintenance costs to hanced landscape maintenance costs to hanced landscape maintenance costs to hanced landscape maintenance costs to be levied on the benefitting 75 properties created by be levied on the benefitting 75 properties created by be levied on the benefitting 75 properties created by be levied on the benefitting 75 properties created by subdivision of the land; and furthersubdivision of the land; and furthersubdivision of the land; and furthersubdivision of the land; and further That Bylaw No. 7091That Bylaw No. 7091That Bylaw No. 7091That Bylaw No. 7091----2014 be given first, second and third 2014 be given first, second and third 2014 be given first, second and third 2014 be given first, second and third readings.readings.readings.readings. CARRIED Council Meeting Minutes July 8, 2014 Council Chamber Page 8 of 11 1108 Project CloseProject CloseProject CloseProject Close----Out Out Out Out –––– 232 Street Bridge 232 Street Bridge 232 Street Bridge 232 Street Bridge Replacement over the North Alouette Replacement over the North Alouette Replacement over the North Alouette Replacement over the North Alouette RiverRiverRiverRiver Staff report dated July 7, 2014 recommending that Contract ITT-EN13-32, 232 Street Bridge Replacement over the North Alouette River, to GCL Contracting & Engineering Inc. be increased and that the Contract for Construction Administration and Inspection Services, 232 Street Bridge over the North Alouette River, to Delcan Corporation be increased. R/2014-313 232 Street Bridge It was moved and seconded Replacement That Contract ITTThat Contract ITTThat Contract ITTThat Contract ITT----EN13EN13EN13EN13----32, 232 Street Bridge Replacement 32, 232 Street Bridge Replacement 32, 232 Street Bridge Replacement 32, 232 Street Bridge Replacement over the North Alouette River, to GCL Contracting & over the North Alouette River, to GCL Contracting & over the North Alouette River, to GCL Contracting & over the North Alouette River, to GCL Contracting & Engineering Inc. be increased to the amount of $3,335,000 Engineering Inc. be increased to the amount of $3,335,000 Engineering Inc. be increased to the amount of $3,335,000 Engineering Inc. be increased to the amount of $3,335,000 excluding taxes; and excluding taxes; and excluding taxes; and excluding taxes; and That the Contract for Construction Monitoring and That the Contract for Construction Monitoring and That the Contract for Construction Monitoring and That the Contract for Construction Monitoring and Administration SAdministration SAdministration SAdministration Services, 232 Street Bridge over North ervices, 232 Street Bridge over North ervices, 232 Street Bridge over North ervices, 232 Street Bridge over North Alouette River, to Delcan Corporation be increased to the Alouette River, to Delcan Corporation be increased to the Alouette River, to Delcan Corporation be increased to the Alouette River, to Delcan Corporation be increased to the amount of $223,100 excluding taxes; andamount of $223,100 excluding taxes; andamount of $223,100 excluding taxes; andamount of $223,100 excluding taxes; and That a project contingency of $150,000 be maintained to That a project contingency of $150,000 be maintained to That a project contingency of $150,000 be maintained to That a project contingency of $150,000 be maintained to cover any project costs through the one year contract cover any project costs through the one year contract cover any project costs through the one year contract cover any project costs through the one year contract maintenanmaintenanmaintenanmaintenance period; andce period; andce period; andce period; and That the Corporate Officer be authorized to execute the That the Corporate Officer be authorized to execute the That the Corporate Officer be authorized to execute the That the Corporate Officer be authorized to execute the revised contracts.revised contracts.revised contracts.revised contracts. CARRIED 1109 Municipal Equipment Purchase, One Single Axle Sewer Jetter Flusher TruckMunicipal Equipment Purchase, One Single Axle Sewer Jetter Flusher TruckMunicipal Equipment Purchase, One Single Axle Sewer Jetter Flusher TruckMunicipal Equipment Purchase, One Single Axle Sewer Jetter Flusher Truck Staff report dated July 7, 2014 recommending that the contract for the purchase of one single axle sewer jetter flusher truck be awarded to Westvac Industrial Ltd. and that the Corporate Officer be authorized to execute the contract. Council Meeting Minutes July 8, 2014 Council Chamber Page 9 of 11 R/2014-314 Award of contract It was moved and seconded Sewer Jetter Flusher Truck Execute contract That the contract for the purchase of one single axle sewer That the contract for the purchase of one single axle sewer That the contract for the purchase of one single axle sewer That the contract for the purchase of one single axle sewer jetter flusher truck be awarded to Westvac Industrial Ltd. In jetter flusher truck be awarded to Westvac Industrial Ltd. In jetter flusher truck be awarded to Westvac Industrial Ltd. In jetter flusher truck be awarded to Westvac Industrial Ltd. In the amount of $232,478.00 plus applicable taxes of the amount of $232,478.00 plus applicable taxes of the amount of $232,478.00 plus applicable taxes of the amount of $232,478.00 plus applicable taxes of approximately $30,222.14, and a contingency of $10,000; approximately $30,222.14, and a contingency of $10,000; approximately $30,222.14, and a contingency of $10,000; approximately $30,222.14, and a contingency of $10,000; and furand furand furand furtherthertherther That the Corporate Officer be authorized to execute the That the Corporate Officer be authorized to execute the That the Corporate Officer be authorized to execute the That the Corporate Officer be authorized to execute the contract.contract.contract.contract. CARRIED Financial and Corporate Services (including Fire and Police)Financial and Corporate Services (including Fire and Police)Financial and Corporate Services (including Fire and Police)Financial and Corporate Services (including Fire and Police) 1131 Property and Ancillary InsuranceProperty and Ancillary InsuranceProperty and Ancillary InsuranceProperty and Ancillary Insurance Staff report dated July 7, 2014 providing an update on the provision of property and ancillary insurance coverage for local governments by the Municipal Insurance Association of British Columbia (“MIABC”). For information only No motion required Community Development and Recreation ServiceCommunity Development and Recreation ServiceCommunity Development and Recreation ServiceCommunity Development and Recreation Service – Nil CorrespondenceCorrespondenceCorrespondenceCorrespondence – Nil Other Committee IssuesOther Committee IssuesOther Committee IssuesOther Committee Issues – Nil 1200 STAFF REPORTSSTAFF REPORTSSTAFF REPORTSSTAFF REPORTS – Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCILRELEASE OF ITEMS FROM CLOSED COUNCILRELEASE OF ITEMS FROM CLOSED COUNCILRELEASE OF ITEMS FROM CLOSED COUNCIL – Nil Council Meeting Minutes July 8, 2014 Council Chamber Page 10 of 11 1400 MAYOR’S REPORTMAYOR’S REPORTMAYOR’S REPORTMAYOR’S REPORT Mayor Daykin attended the official opening ceremony for the Albion Water Spray Park and the U14 Girls BC Softball Championship. 1500 COUNCILLORS’ REPORTSCOUNCILLORS’ REPORTSCOUNCILLORS’ REPORTSCOUNCILLORS’ REPORTS Councillor AshlieCouncillor AshlieCouncillor AshlieCouncillor Ashlie Councillor Ashlie attended meetings of the Maple Ridge Agricultural Advisory Committee and the Maple Ridge Social Planning Advisory Committee. Councillor BellCouncillor BellCouncillor BellCouncillor Bell Councillor Bell attended an open house at the Trejan Lodge, the Canada Day events and a Maple Ridge and Pitt Meadows Chamber of Commerce general meeting. Councillor DueckCouncillor DueckCouncillor DueckCouncillor Dueck Councillor Dueck attended the Canada Day events, the official opening ceremony for the Albion Water Spray Park and a meeting of the Public Art Steering Committee. Councillor Hogarth Councillor Hogarth Councillor Hogarth Councillor Hogarth Councillor Hogarth attended the Canada Day events, the official opening ceremony for the Albion Water Spray Park and a Maple Ridge and Pitt Meadows Chamber of Commerce meeting. Councillor Councillor Councillor Councillor Masse Masse Masse Masse Councillor Masse attended meetings of the Maple Ridge Agricultural Advisory Committee, the Maple Ridge Social Planning Advisory Committee meeting, an open house at the Trejan Lodge and a post secondary education forum. Councillor Morden Councillor Morden Councillor Morden Councillor Morden Councillor Morden attended the Canada Day celebrations. Mayor Daykin reminded residents that Maple Ridge will be hosting the “Communities in Bloom” judges. He offered his condolences on behalf of Council and the citizens of Maple Ridge to the family of Sylver McLaren, a journalist for the local Times newspaper, who passed away recently. Council Meeting Minutes July 8, 2014 Council Chamber Page 11 of 11 1600 OTHER MATTERS DEEMED EXPEDIENTOTHER MATTERS DEEMED EXPEDIENTOTHER MATTERS DEEMED EXPEDIENTOTHER MATTERS DEEMED EXPEDIENT – Nil 1700 NOTICES OF MOTIONNOTICES OF MOTIONNOTICES OF MOTIONNOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGAND MATTERS FOR FUTURE MEETINGAND MATTERS FOR FUTURE MEETINGAND MATTERS FOR FUTURE MEETING 1701 NNNNotice of otice of otice of otice of MMMMotion from Councillor Mordenotion from Councillor Mordenotion from Councillor Mordenotion from Councillor Morden Councillor Morden read the text of a motion to be considered at the July 22, 2014 Council Meeting. 1800 QUESTIONS FROM THE PUBLICQUESTIONS FROM THE PUBLICQUESTIONS FROM THE PUBLICQUESTIONS FROM THE PUBLIC Eric PhillipsEric PhillipsEric PhillipsEric Phillips Mr. Phillips asked to have an error on the plaque at Emmeline Mohun corrected. He also asked that whether the use of material other than bronze or metal could be considered for future plaques to prevent theft. 1900 ADJOURNMENTADJOURNMENTADJOURNMENTADJOURNMENT –––– 8:27 p.m. _______________________________ E. Daykin, Mayor Certified Correct ___________________________________ C. Marlo, Corporate Officer