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HomeMy WebLinkAbout2018-10-16 Adopted Regular Council Meeting Minutes.pdf City of Maple Ridge COUNCIL MEETING MINUTES October 16, 2018 The Minutes of the City Council Meeting held on October 16, 2018 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read P. Gill, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Parks, Recreation & Culture Councillor K. Duncan F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor G. Robson T. Thompson, Interim Director of Finance Councillor T. Shymkiw C. Carter, Director of Planning Councillor C. Speirs L. Benson, Corporate Officer A. Gaunt, Confidential Secretary Other staff as required D. Pollock, Municipal Engineer R. MacNair, Senior Advisor, Bylaw and Licencing Services C. Goddard, Manager of Development and Environmental Services Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca The meeting was live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA R/2018-555 It was moved and seconded That the agenda for the October 16, 2018 Council Meeting be approved as circulated. CARRIED Council Meeting Minutes October 16, 2018 Page 2 of 14 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of Special and Regular Council Meetings R/2018-556 It was moved and seconded That the minutes of the Special Council Meetings of September 25, 2018, October 2, 2018 and October 9, 2018 and the Regular Council Meetings of September 25, 2018 and October 2, 2018 be adopted as circulated. CARRIED 402 Minutes of Public Hearing R/2018-557 It was moved and seconded That the minutes of the Public Hearing of October 9, 2018 be amended to revise Item 5) by replacing the text “Maple Ridge Official Community Plan Amending Bylaw No. 7380-2017” with the text “Maple Ridge Zone Amending Bylaw No. 7380-2017”; and that the minutes of the October 9, 2018 Public Hearing be adopted as amended. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 600 DELEGATIONS – Nil 650 QUESTIONS FROM THE PUBLIC – Nil 700 ITEMS ON CONSENT 701 Minutes 701.1 Minutes of the Development Agreements Committee Meetings of October 2 and October 4, 2018 701.2 Minutes of Meetings of Committees and Commissions of Council • Agricultural Advisory Committee – June 28, 2018 • Social Policy Advisory Committee – June 6, 2018 Council Meeting Minutes October 16, 2018 Page 3 of 14 702 Reports 702.1 2018 Council Expenses Staff report dated October 16, 2018 providing an update for Council expenses recorded to date. 703 Correspondence 704 Release of Items from Closed Council Status From the September 18, 2018 Closed Council Meeting • Item 04.01 Pitt Meadows Airport – Release of Legal Opinion to the City of Pitt Meadows – resolution only From the October 2, 2018 Closed Council Meeting • Item 04.01 Environmental Advisory Committee Membership – 2018 Member Appointment From the October 9, 2018 Closed Council Meeting • Item 04.02 Appointment of Financial Officer R/2018-558 It was moved and seconded That Items 701.1, 701.2, 702.1 and 704 on the “Items on Consent” agenda be received into the record. CARRIED 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE – Nil Council Meeting Minutes October 16, 2018 Page 4 of 14 1000 BYLAWS Note: Items 1001 to 1007 are from the October 9, 2018 Public Hearing Bylaws for Third Reading 1001 2017-319-RZ, 13589 232 Street 1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 7391-2017 To amend Official Community Plan Schedule “A”, Chapter 10.3, Part VI, A – Silver Valley, Figure 2 – Land Use Plan and Figure 3A – Blaney Hamlet, from Eco Cluster to Low/Medium Density Residential and Conservation; and to amend Official Community Plan Schedule “A”, Chapter 10.3, Part VI, A – Silver Valley Figure 4 – Trails/Open Space, to add Conservation area Third reading R/2018-559 It was moved and seconded That Official Community Plan Amending Bylaw No. 7391-2017 be given third reading. CARRIED Note: Councillor Speirs left the meeting at 7:04 p.m. 1001.2 Maple Ridge Zone Amending Bylaw No. 7387-2017 To rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District); the current application is to permit a future subdivision of approximately five lots Third reading R/2018-560 It was moved and seconded That Zone Amending Bylaw No. 7387-2017 be given third reading. CARRIED Note: Councillor Speirs returned to the meeting at 7:05 p.m. 1002 2017-434-RZ, 24364 112 Avenue 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 7488-2018 To amend Schedule “B” from Conservation to Low/Medium Density Residential and Low/Medium Density Residential to Conservation and to amend Schedule “C” to remove from Conservation and to add to Conservation Council Meeting Minutes October 16, 2018 Page 5 of 14 R/2018-561 It was moved and seconded That Official Community Plan Amending Bylaw No. 7488-2018 be given third reading. CARRIED 1002.2 Maple Ridge Zone Amending Bylaw No. 7399-2017 To rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban (Medium Density) Residential) utilizing the Density Bonus provision; the current application is to permit a future subdivision of approximately 15 (371m2) lots Third reading R/2018-562 It was moved and seconded That Zone Amending Bylaw No. 7399-2017 be given third reading. CARRIED 1003 2016-176-RZ, 23710 133 Avenue Maple Ridge Zone Amending Bylaw No. 7259-2016 To rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential); the current application is to permit a future development of 16 townhouse units Third reading R/2018-563 It was moved and seconded That Zone Amending Bylaw No. 7259-2016 be given third reading. CARRIED 1004 2017-271-RZ, 11970 Glenhurst Street Maple Ridge Zone Amending Bylaw No. 7361-2017 To rezone from RS-3 (One Family Rural Residential) to RT-1 (Two Family Urban Residential); the current application is to permit future construction of a duplex Third reading R/2018-564 It was moved and seconded That Zone Amending Bylaw No. 7361-2017 be given third reading. CARRIED Council Meeting Minutes October 16, 2018 Page 6 of 14 1005 2017-320-RZ, 12327 203 Street Maple Ridge Zone Amending Bylaw No. 7380-2017 To rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District); the current application is to permit a future subdivision of 2 lots Third reading R/2018-565 It was moved and seconded That Zone Amending Bylaw No. 7380-2017 be given third reading. CARRIED Bylaws for Third Reading and Adoption 1006 2018-218-RZ, Auto Wrecking Services Maple Ridge Zone Amending Bylaw No. 7455-2018 Zoning Bylaw Text Amendment to prohibit auto wrecking services from the M-2 (General Industrial) zone Third reading and adoption R/2018-566 It was moved and seconded That Zone Amending Bylaw No. 7455-2018 be given third reading and be adopted. CARRIED 1007 2018-320-RZ, Cannabis Retail Sales Maple Ridge Zone Amending Bylaw No. 7487-2018 Zoning Bylaw text amendment to permit cannabis retail in the CS-1 Highway Commercial, C-2 Community Commercial, and C-3 Town Centre Commercial Zones subject to prescribed separation requirements from schools and other cannabis retail outlets Third reading and adoption R/2018-567 It was moved and seconded That Zone Amending Bylaw No. 7487-2018 be given third reading and be adopted. CARRIED Councillor Shymkiw - OPPOSED Council Meeting Minutes October 16, 2018 Page 7 of 14 Bylaws for Adoption 1008 2012-023-RZ, 11240 238 Street Staff report dated October 16, 2018 recommending adoption 1008.1 Maple Ridge Official Community Plan Amending Bylaw No. 7482-2018 To amend Schedule “B” from Park and Conservation to Institutional and Conservation and to amend Schedule “C” to Add to Conservation Adoption R/2018-568 It was moved and seconded That Official Community Plan Amending Bylaw No. 7482-2018 be adopted. CARRIED 1008.2 Maple Ridge Zone Amending Bylaw No. 7313-2017 To rezone from RS-3 (One Family Rural Residential) to P-6 (Civic Institutional) to permit the future construction of Fire Hall No. 4 Adoption R/2018-569 It was moved and seconded That Zone Amending Bylaw No. 7313-2017 be adopted. CARRIED 1009 2018-122-RZ, 12419 Garibaldi Street Staff report dated October 16, 2018 recommending adoption Maple Ridge Zone Amending Bylaw No. 7451-2018 To rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit a future subdivision into 2 lots not less than 0.40 ha Adoption R/2018-570 It was moved and seconded That Zone Amending Bylaw No. 7451-2018 be adopted. CARRIED Mayor Read, Councillor Duncan, Councillor Speirs - OPPOSED Council Meeting Minutes October 16, 2018 Page 8 of 14 1010 2015-309-RZ, 21773, 21787 and 21795 Lougheed Highway Staff report dated October 16, 2018 recommending adoption 1010.1 21795 Lougheed Highway Maple Ridge Official Community Plan Amending Bylaw No. 7281-2016 To designate from Urban Residential to Commercial Adoption R/2018-571 It was moved and seconded That Official Community Plan Amending Bylaw No. 7281-2016 be adopted. CARRIED 1010.2 21795, 21787 and 21773 Lougheed Highway Maple Ridge Zone Amending Bylaw No. 7180-2015 To rezone from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) to permit the construction of a Pediatric and Family Care Clinic Adoption R/2018-572 It was moved and seconded That Zone Amending Bylaw No. 7180-2015 be adopted. CARRIED 1011 Maple Ridge Tax Exemption Bylaw No. 7458-2018 To exempt certain types of properties from municipal property taxation Adoption R/2018-573 It was moved and seconded That Tax Exemption Bylaw No. 7458-2018 be adopted. CARRIED 1012 Maple Ridge Business Licencing and Regulation Amending Bylaw No. 7494-2018 To ensure that definitions within the Business Licencing and Regulation Bylaw special to the retail sale of non-medical cannabis match changes in the Zoning Bylaw Adoption Council Meeting Minutes October 16, 2018 Page 9 of 14 R/2018-574 It was moved and seconded That Business Licencing and Regulation Amending Bylaw No. 7494-2018 be adopted. CARRIED 1100 REPORTS AND RECOMMENDATIONS Public Works and Development Services 1101 2018-332-RZ, 11641 227 Street, Temporary Commercial Use Permit Staff report dated October 16, 2018 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7509-2018 to designate 11641 227 Street as a Temporary Commercial Use Permit Area to allow a Sales Centre for a future apartment use be given first reading and that the applicant provide further information as described on Schedule H of the Development Procedures Bylaw No. 5879-1999. R/2018-575 It was moved and seconded In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City’s website, together with an invitation to the public to comment, and; That Official Community Plan Amending Bylaw No. 7509-2018 be given first reading; Council Meeting Minutes October 16, 2018 Page 10 of 14 That the applicant provide further information as described on Schedules H of the Development Procedures Bylaw No. 5879–1999. CARRIED 1102 2017-233-RZ, Subdivision and Development Servicing Amending Bylaw Staff report dated October 16, 2018 recommending that Subdivision and Development Servicing Amending Bylaw No. 7510-2018 to specify engineering works and services for a new RT-2 (Ground-Oriented Residential Infill) zone to implement the triplex, fourplex and courtyard housing forms be given first, second and third readings. R/2018-576 It was moved and seconded That Subdivision and Development Servicing Amending Bylaw No. 7510- 2018 be given first, second and third readings. CARRIED 1103 2016-191-DVP, 11939 240 Street Staff report dated October 16, 2018 recommending that the Corporate Officer be authorized to sign and seal 2016-191-DVP to vary rear lot setback requirements in the C-2 (Community Commercial) zone and to vary the Maple Ridge Sign Bylaw to permit a larger secondary sign. R/2018-577 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2016-191-DVP respecting property located at 11939 240 Street. CARRIED 1104 2016-191-DP, 11939 240 Street Staff report dated October 16, 2018 recommending that the Corporate Officer be authorized to sign and seal 2016-191-DP to permit construction of a multi-tenant commercial development. R/2018-578 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2016-191-DP respecting property located at 11939 240 Street. CARRIED Council Meeting Minutes October 16, 2018 Page 11 of 14 1105 Excess Capacity/Extended Services Agreement LC 161/18, 23791 112 Avenue Staff report dated October 16, 2018 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 161/18. R/2018-579 It was moved and seconded That with respect to the subdivision of lands involved in subdivision 2012- 004- SD located at 23791 112 Avenue, be it resolved: 1. That the cost to provide the excess or extended services is, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided, and 2. That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated October 16, 2018; and further 3. That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 161/18 with the subdivider of the said lands. CARRIED 1106 Community Emergency Protection Fund Application Staff report dated October 16, 2018 recommending that the application for Community Emergency Preparedness Funding (CEPF) 2018 Structural Flood Mitigation Program project be supported and that overall grant management for the project be provided by the City. R/2018-580 It was moved and seconded That the application for Community Emergency Preparedness Funding (CEPF) 2018 Structural Flood Mitigation Program project be supported; and further That the City provide overall grant management for the project. CARRIED Council Meeting Minutes October 16, 2018 Page 12 of 14 1107 Award of Contract RFP-OP18-65: Fabric Shelter Construction Staff report dated October 16, 2018 recommending that Contract RFP- OP18-65 for the supply, delivery and construction of a fabric structure at the City of Maple Ridge Operations Centre be awarded to Universal Cover Corporation, that a contingency be established for the project, that Accumulated Surplus be utilized for costs exceeding the Financial Plan allocation and that the Corporate Officer be authorized to execute the contract. R/2018-581 It was moved and seconded That Contract RFP-OP18-65 for the supply, delivery and construction of a fabric structure at the City of Maple Ridge Operations Centre be awarded to Universal Cover Corporation, in the amount of $186,370 plus taxes; That a contingency of $37,274 be established for this project; That Accumulated Surplus be utilized for project costs exceeding the Financial Plan allocation of $175,000; and further That the Corporate Officer be authorized to execute the contract. CARRIED Corporate Services 1131 Community to Community (C2C) Forum Grant Program Staff report dated October 16, 2018 recommending that staff be authorized to submit the Community to Community (C2C) Forum Grant application. R/2018-582 It was moved and seconded That staff be authorized to submit the Community to Community (C2C) Forum grant application. CARRIED Council Meeting Minutes October 16, 2018 Page 13 of 14 1132 Maple Ridge Freedom of Information and Protection of Privacy Bylaw Staff report dated October 16, 2018 recommending that Maple Ridge Freedom of Information and Protection of Privacy Bylaw No. 7415-2017 to designate the Freedom and Information and Protection Privacy Head for the City of Maple Ridge be given first, second and third readings. R/2018-583 It was moved and seconded That Freedom of Information and Protection of Privacy Bylaw No. 7415- 2017 be given first, second and third reading. CARRIED Parks, Recreation & Culture – Nil Administration (including Fire and Police) 1171 Award of Contract ITT-FD18-64: Fire Hall 4 and Training Centre Construction Staff report dated October 16, 2018 recommending that Contract ITT- FD18-64: Fire Hall 4 and Training Centre Construction be awarded to Yellowridge Construction Ltd., that a contingency be established for the project; that the next Financial Plan Bylaw amendment include additional funding for construction and that the Corporate Officer be authorized to execute the contract. R/2018-584 It was moved and seconded 1. That Contract ITT-FD18-64: Fire Hall 4 and Training Centre Construction be awarded to Yellowridge Construction Ltd. for a contract price of $14,998,000.00 (excluding GST), and; 2. That a contingency of 7.5% in the amount of $1,124,850.00 (excluding GST) be established for this project, and; 3. That the next Financial Plan Bylaw amendment include an additional $2,550,000.00 for Fire Hall 4 and Training Centre construction funded $1,250,000.00 from Accumulated Surplus and $1,300,000.00 from the Fire Department Capital Acquisition Reserve, and further; 4. That the Corporate Officer be authorized to execute the contract. CARRIED Council Meeting Minutes October 16, 2018 Page 14 of 14 Other Committee Issues – Nil 1200 STAFF REPORTS – Nil 1300 OTHER MATTERS DEEMED EXPEDIENT – Nil 1400 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS – Nil 1500 ADJOURNMENT – 7:39 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ L. Benson, Corporate Officer