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HomeMy WebLinkAbout2020-10-13 Council Meeting Agenda and Reports.pdfCity of Maple Ridge COUNCIL MEETING AGENDA October 13, 2020 7:00 p.m. Virtual Online Meeting including Council Chambers Meeting Decorum: Council would like to remind all people present tonight that serious issues are decided at Council meetings which affect many people's lives. Therefore, we ask that you act with the appropriate decorum that a Council Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the Council Meeting in any way, the meeting will be stopped and that person's behavior will be reprimanded. The meeting is live streamed and recorded by the City of Maple Ridge. Note: This Agenda is also posted on the City's Website at www.mapleridge.ca The purpose of a Council meeting is to enact powers given to Council by using bylaws or resolutions. This is the venue for debate of issues before voting on a bylaw or resolution. For virtual public participation during Public Question Period register by going to www.mapleridge.ca/640/Council-Meeting and clicking on the meeting date 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA 400 ADOPTION OF MINUTES 401 Minutes of the Regular Council Meeting of September 29, 2020 500 PRESENTATIONS AT THE REQUEST OF COUNCIL 600 DELEGATIONS 601 Waste Reduction Week Presentation -Ridge Meadows Recycling Society • Leanne Koehn, Community Engagement Council Meeting Agenda October 13, 2020 Page 2 of 6 700 ITEMS ON CONSENT 701 Minutes 701.1 Development Agreements Committee Meetings • September 30, 2020 702 Reports 702.1 2020 Council Expenses 703 704 705 800 801 Doc#2574051 Staff report dated October 13, 2020 listing Council expenses recorded to September 30, 2020. Correspondence Release of Items from Closed Council Status Recommendation to Receive Items on Consent UNFINISHED BUSINESS Motion by Councillor Yousef (Notice of Motion provided at the September 29, 2020 Council Meeting) WHEREAS the global COVID-19 pandemic continues to result in severe economic hardship for local businesses across our community and social distancing requirements have significantly reduced the number of restaurant and pub patrons allowed to be safely seated in a given area; AND WHEREAS when Maple Ridge's expanded patio program expires at the end of October 2020, the loss of the additional patio space currently permitted may result in the temporary or permanent closure of many long time local businesses; THEREFORE BE IT RESOLVED that as part of Maple Ridge Council's commitment to supporting the small business community by reducing barriers and incentivizing new investment, that the expanded patio program be extended indefinitely and that authorization be given for the winterization of patios on city property through the use of tents, louvered roofs, and heaters. Council Meeting Agenda October 13, 2020 Page 3 of 6 900 CORRESPONDENCE 1000 BYLAWS Bylaws for Adoption 1001 Maple Ridge Property Tax Exemption Amending Bylaw No. 7670-2020 To include the removal of Generations Christian Fellowship/Colleen Findlay Foundation from the schedule and to amend the location of NorthRidge Foursquare Church. 1100 COMMITTEE REPORTS AND RECOMMENDATIONS The items in the "Committee Reports and Recommendations" category are staff reports presented at an earlier Committee of the Whole meeting, typically a week prior, to provide Council with an opportunity to ask staff detailed questions. The items are now before the regular Council Meeting for debate and vote. Both meetings are open to the public. The reports are not reprinted again in hard copy, however; they can be found in the electronic agenda or in the Committee of the Whole agenda package dated accordingly. Planning & Development Services 1101 2020-182-AL, 10875 272 Street, Non-Adhering Residential Use Application Staff report dated October 6, 2020 recommending that Application 2020-182-AL to replace an existing principle residence for use as an accessory residential structure be forwarded to the Agricultural Land Commission for consideration. 1102 2020-177-RZ, 12834 232 Street, RS-2 to CD-5-20 Staff report dated October 6, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7661-2020 to rezone from RS-2 (One Family Suburban Residential) to CD-5-20 (Comprehensive Development), to permit the future construction of a three-storey building with approximately 12 residential units and commercial on the ground floor (daycare and office use) be given first reading and that the applicant provide further information as described on Schedules A, C, D and E of the Development Procedures Bylaw No. 5879-1999. 1103 2017-233-RZ, Ground-Oriented Residential Infill Development Permit Guidelines Staff report dated October 6, 2020 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7673-2020 to include Ground-Oriented Residential Infill Development Guidelines be given first and second reading and be forwarded to Public Hearing. Doc#2574051 Council Meeting Agenda October 13, 2020 Page 4 of 6 1104 2020-117-RZ, 11917 and 11903 Burnett Street, Temporary Use Permit Staff report dated October 6, 2020 recommending that Maple Ridge Official Community Amending Bylaw No. 7659-2020 to designate subject properties as a Temporary Use Permit Area to allow for a temporary sales centre for the future apartment use on-site be given second reading and be forwarded to Public Hearing. 1105 Addendum to Report on Proposed New Cannabis Retail Store at Unit A 11771225 Street Staff report dated October 6, 2020 recommending that the application for a non medical cannabis retail store by Chronic Cannabis not be supported and that a copy of the resolution be forwarded to the Liquor and Cannabis Regulation Branch. Engineering Services 1131 Latecomer Agreement LC 165/18 Staff report dated October 6, 2020 recommending that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 165/18 with the subdivider lands at 11716 Burnett Street. 1132 Licence Agreement Authorization -Metro Vancouver Pump Station Staff report dated October 6, 2020 recommending that a Licence Agreement between the City of Maple Ridge and the Greater Vancouver Sewerage and Drainage District to allow an emergency generator to be constructed on City property be authorized and that the Corporate Officer be authorized to execute the agreement. Corporate Services 1151 Employment Lands Investment Incentive Program -Revitalization Tax Exemption Agreements Doc#2574051 Staff report dated October 6, 2020 recommending that the Corporate Officer be authorized to execute revitalization tax exemption agreements with qualified property owners and developers. Parks. Recreation and Culture Administration (including Fire and Police) Council Meeting Agenda October 13, 2020 Page 5 of 6 1200 STAFF REPORTS 1300 OTHER MATTERS DEEMED EXPEDIENT 1400 PUBLIC QUESTION PERIOD 1500 MAYOR AND COUNCILLOR REPORTS 1600 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1700 ADJOURNMENT APPROVED BY: DATE: PREPARED BY: CHECKED BY: DATE: DATE: 6c±i1ao Doc#2574051 Council Meeting Agenda October 13, 2020 Page 6 of 6 PUBLIC QUESTION PERIOD During the COVID-19 health emergency it is important to ensure that our democratic processes continue to function and that the work of the City remains transparent for all citizens. We are doing business a bit differently during this time by having Council members attend remotely and having only necessary staff present in person to administer the meetings. Balancing the health and safety of citizens and our democratic processes is first and foremost in our approach during this health emergency. The purpose of the Public Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing bylaws which have not yet reached conclusion. As noted, during the COVID-19 health emergency, we will be using new virtual tools to ensure that citizens' voices are being heard as part of our meetings. For more information on virtual participation please go to http:ljmapleridge.ca/640/Council-Meetings. Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if no one else is sitting in the chairs in front of the podium). Questions must be directed to the Chair of the meeting and not to individual members of Council. The total session is limited to 15 minutes. If you have a question or comment that you would normally ask as part of Public Question Period, you can email clerks@mapleridge.ca before 4:00 p.m. on the day of the meeting and your questions or comments will be shared with Council. If you miss this deadline staff will respond to you in writing as soon as possible. Council reserves the right to defer responding to a question in order to obtain the information required to provide a complete and accurate response. Council will not tolerate any derogatory remarks directed at Council or staff members. We thank citizens for their support as we try innovative approaches to keep us all connected even as we separate to stop the spread of COVID-19. For more information on these opportunities contact: Clerk's Department at 604-463-5221 or clerks@mapleridge.ca Mayor and Council at mayorcouncilandcaol@mapleridge.ca Doc#2574051 400 Adoption and Receipt of Minutes 400 401 Minutes of Regular and Special Council Meetings 401 City of Maple Ridge COUNCIL MEETING MINUTES September 29, 2020 The Minutes of the City Council Meeting held on September 29, 2020 at 7:00 p.m. in the Council Chambers of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services S. Nichols, Corporate Officer D. Pollock, General Manager Engineering Services T. Thompson, Acting General Manager Corporate Services Other Staff as Required C. Goddard, Director of Planning Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase Note: Due to the COVID-19 pandemic, Councillor Mead us and Councillor Yousef participated electronically. 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA R/2020-377 It was moved and seconded That the agenda of the Regular Council Meeting of September 29, 2020 be adopted as circulated. CARRIED Council Meeting Minutes September 29, 2020 Page 2 of 9 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of September 8, 2020 R/2020-378 It was moved and seconded That the minutes of the Regular Council Meeting of September 8, 2020 be adopted as circulated. CARRIED 402 Report of the Public Hearing of September 15, 2020 R/2020-379 It was moved and seconded That the report of the Public Hearing of September 15, 2020 be amended to reflect Councillor Dueck as absent; and further, That the report as amended be adopted. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 600 DELEGATIONS -Nil 700 ITEMS ON CONSENT 701 Minutes 701.1 Development Agreements Committee Meetings • ·· September 15, 2020 • September 17, 2020 • September 23, 2020 702 Reports 702.1 Quarter 2, 2020 Financial Update Staff report dated September 15, 2020 providing a financial update on operating results to the end of the second quarter of 2020. Council Meeting Minutes September 29, 2020 Page 3 of9 702.2 Disbursements for the month ended August 31, 2020 Staff report dated September 29, 2020 providing information on disbursements for the month ended August 31, 2020. 703 Correspondence 704 Release of Items from Closed Council Status 705 Recommendation to Receive Items on Consent R/2020-380 It was moved and seconded That items on the "Items for Consent" agenda of the September 29, 2020 Council Meeting be received into the record. CARRIED 800 UNFINISHED BUS/NESS -Nil 900 CORRESPONDENCE -Nil 1000 BYLAWS Note: Items 1001 to 1003 are from the September 15, 2020 Public Hearing Bylaws for Third Reading 1001 2019-425-RZ, 25057, 25123 and 25171112 Avenue 1001.1 Maple Ridge Official Community Plan Bylaw No. 7605-2020 To amend Schedule "A" of Chapter 10.2 Albion Area Plan, Schedule 1 and Figure 1: Northeast Albion from Low/Medium Density Residential to Single Family Residential and Conservation. T.o amend Schedule "C" Conservation, to re-designate portions of the property to Conservation. R/2020-381 Moved and seconded That Official Community Plan Bylaw No. 7605-2020 be given third reading. CARRIED Council Meeting Minutes September 29, 2020 Page 4 of9 1001.2 Maple Ridge Zone Amending Bylaw No. 7606-2020 To rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District), R-2 (Urban Residential District) and R-3 (Special Amenity Residential District). The current application is to permit a subdivision of approximately 84 lots. R/2020-382 Moved and seconded That Zone Amending Bylaw No. 7606-2020 be given third reading. CARRIED 1002 2017-231-RZ, Supportive Recovery Housing Maple Ridge Zone Amending Bylaw No~ 7651-2020 To permit and regulate Assisted Living Residence as a use in the RS-1, RS-1a, RS-1c, RS-1d, RS-2 and RS-3 zones, with a base density of 3 residents per building, and to provide a Density Bonus allowing a maximum of up to 10 residents per building for Supportive Recovery Housing and Transitional Housing classes of Assisted Living Residence on certain conditions, including that the owner enter into a housing agreement with the City. R/2020-383 Moved and seconded That Zone Amending Bylaw No. 7651-2020 be given third reading. Councillor Svendsen, Councillor Yousef -OPPOSED 1003 2018-394-RZ, Maple Ridge Zoning Bylaw Maple Ridge Zoning Bylaw No. 7600-2019 CARRIED A new Zoning Bylaw which applies to all lands within the City of Maple Ridge, and is intended to replace the City's existing Zoning Bylaw No. 3510-1985 to better align with the City's current policies and regulations, to meet current Provincial legislative requirements, to respond to emerging market trends and address the City's sustainability goals and vision. Additionally, the layout, functionality and clarity of the new bylaw is intended to be more user-friendly and effective. R/2020-384 Moved and seconded That Zoning Bylaw No. 7600-2019 be given third reading as amended bylaw by removing the M2 amendment. CARRIED Council Meeting Minutes September 29, 2020 Page 5 of9 1100 REPORTS AND RECOMMENDATIONS Planning and Development Services 1101 2019-402-RZ, 9450 287 Street, CS-2 Text Amendment Staff report dated September 15, 2020 recommending Maple Ridge Zone Amending Bylaw No. 7667-2020, to permit a drive-through use for a proposed Tim Horton's restaurant, be given first reading. R/2020-385 Moved and seconded 1. That Zone Amending Bylaw No. 7667-2020 be given first reading; and 2. That the applicant provide further information as described on Schedules C and D of the Development Procedures Bylaw No. 5879-1999. CARRIED 1102 2020-260-AL, 12564 251 Street, Non-Adhering Residential Use in the Agricultural Land Reserve Staff report dated September 15, 2020 recommending that the application for a Non-Adhering Residential Use in the Agricultural Land Reserve to construct a new house while living in an existing house on the same property be forwarded to the Agricultural Land Commission for review and consideration. R/2020-386 Moved and seconded That Application 2020-260-AL, respecting property located at 12564 251 Street, be forwarded to the Agricultural Land Commission for their review and consideration. CARRIED Council Meeting Minutes September 29, 2020 Page 6 of9 1103 2019-289-SP, 21903 128 Ave, Soil Deposit Permit Staff report dated September 15, 2020 recommending the application for a Soil Deposit Permit to increase the agricultural capability of the property be approved and forwarded to the Agricultural Land Commission for consideration. R/2020-387 Moved and seconded That the application for a Soil Deposit Permit under Section 20(3) and 25(1b) of the Agricultural Land Commission Act submitted on behalf of 1156221 BC LTD for the property at 21903 128 Avenue be approved through resolution by Council and forwarded to the Agricultural Land Commission. CARRIED 1104 2020-031-RZ, Vape Retail Prohibition Staff report dated September 15, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7629-2020, to prohibit further proposals for vape retail as principal uses, be given first reading. R/2020-388 Moved and seconded That Zone Amending Bylaw No. 7629-2020 be given first reading. CARRIED 1105 2020-240-RZ, 510 -20395 Lougheed Highway, Zoning Bylaw Text Amendment Staff report dated September 15, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7669-2020, to allow for the proposed Muse Cannabis retail store to be located 340.5 metres in distance from another cannabis retail store, be given first and second reading and be forwarded to Public Hearing. R/2020-389 Moved and seconded That Zone Amending Bylaw No. 7669-2020 be given first and second reading and be forwarded to Public Hearing. CARRIED Council Meeting Minutes September 29, 2020 Page 7 of 9 Note: Item 1106 was referred back to staff at the September 15, 2020 Committee of the Whole Meeting 1106 Proposed New Cannabis Retail Store at Unit A 11771225 Street Engineering Services 1131 Award of Agreements, Electrical Contracting Services Staff report dated September 15, 2020 recommending that electrical contracting services standing offer agreements be awarded to Boileau Electric and Pole Line LTD, Standard Electric BC Ltd, and Anser Power Systems Inc and that the Corporate Officer be authorized to execute the agreements. R/2020-390 Moved and seconded That standing offer agreements be awarded to Boileau Electric and Pole Line Ltd., Standard Electric BC Ltd., and Anser Power Systems Inc.; and further That the Corporate Officer be authorized to execute the agreements. CARRIED Corporate Services 1151 2020 -2023 Property Tax Exemption Amendment Staff report dated September 15, 2020 recommending that the Maple Ridge Property Exemption Amending Bylaw No. 7670-2020 be given first, second and third readings. R/2020-391 Moved and seconded That Property Tax Exemption Amending Bylaw No. 7670-2020 be given first, second and third readings. CARRIED Council Meeting Minutes September 29, 2020 Page 8 of 9 · Note: Item 1152 has been moved to the Consent Agenda as Item 701.2 1152 Quarter 2, 2020 Financial Update Parks. Recreation & Culture 1171 Suspension of the 2020 Sports Field User Annual Contribution Staff report dated September 15, 2020 recommending that the Sports Field User Contribution for the Spring/Summer and Fall/Winter season participants be suspended due to extraordinary circumstances caused by COVID-19. R/2020-392 Moved and seconded That the Sports Field User Annual Contribution be suspended for both the 2020 Spring/Summer and Fall/Winter seasons. CARRIED 1172 Maple Ridge Lawn Bowling Club Lease Agreement Staff report dated September 15, 2020 recommending a new lawn bowling facility lease agreement with the Maple Ridge Lawn Bowling Club for a three year period with options to renew for two further terms of three years each be approved and that the Corporate Officer be authorized to execute the agreement. R/2020-393 Moved and seconded That staff be directed to enter into a new lawn bowling facility lease agreement with the Maple Ridge Lawn Bowling Club for a three-year period with options to renew for two further terms of 3 years each; and further That the Corporate Officer be authorized to execute the Maple Ridge Lawn Bowling Club Lease Agreement. CARRIED Administration -Nil 1200 STAFF REPORTS -Nil 1300 OTHER MATTERS DEEMED EXPEDIENT -Nil Council Meeting Minutes September 29, 2020 Page 9 of9 1400 PUBLIC QUESTION PERIOD -Nil 1500 MAYOR AND COUNCILLORS' REPORTS The Mayor and Council members provided their reports on activities participated in during the past few weeks. 1600 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS 1601 Notice of motion put forward by Councillor Yousef Councillor Yousef gave a notice of motion and read the motion into the record as follows: WHEREAS the global COVlD-19 pandemic continues to result in severe economic hardship for local businesses across our community and social distancing requirements have significantly reduced the number of restaurant and pub patrons allowed to be safely seated in a given area; AND WHEREAS when Maple Ridge's expanded patio program expires at the end of October 2020, the loss of the additional patio space currently permitted may result in the temporary or permanent closure of many Jong time local businesses; THEREFORE BE IT RESOLVED that as part of Maple Ridge Council's commitment to supporting the small business community by reducing barriers and incentivizing new investment, that the expanded patio program be extended indefinitely and that authorization be given for the winterization of patios on city property through the use of tents, louvered roofs, and heaters. It was advised that the motion will be brought forward as an item at the October 13, 2020 Council Meeting for debate and vote. 1700 ADJOURNMENT -7:51 p.m. M. Morden, Mayor Certified Correct S. Nichols, Corporate Officer 700 ITEMS ON CONSENT 700 701 Minutes 701 701.1 Development Agreements Committee 701.1 September 30, 2020 Mayor's Office CIRCULATED TO: Michael Morden, Mayor Chair CITY OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE Al Horsman, Chief Administrative Officer Member Catherine Schmidt, Recording Secretary 1. 18-117550 BG LEGAL: PID: LOCATION: OWNER: Lot 22 Section 10 Township 12 New Westminster District Plan EPP70566 030-108-811 11108 241A Street 1137707 B.C. Ltd. (Kuldeep Sidhu) REQUIRED AGREEMENTS: Secondary Suite Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 18-117550 BG. , 2. 19-116677 BG LEGAL: PID: LOCATION: OWNER: CARRIED Lot 2 Except: Parcel "D" (Statutory Right of Way Plan 5240) Section 25 Township 9 New Westminster District Plan 3662 n/a 13420 Neaves Road Sukhbinder and Sukhjit Sandhu REQUIRED AGREEMENTS: Temporary Residential Use Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 19-116677 BG. CARRIED Development Agreements Committee September 30, 2020 3. 18-115015 BG LEGAL: PID: LOCATION: OWNER: Lot 21 Section 28 Township 12 New Westminster District Plan 26004 008-833-494 #1 -23257 Dogwood Avenue Darcy Webb REQUIRED AGREEMENTS: Detached Garden Suite Covenant Detached Garden Suite Parking Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 18-115015 BG. 4. 20-119787 BG LEGAL: PID: LOCATION: OWNER: CARRIED Lot 6 Section 30 Township 12 New Westminster District Plan 3305 010-942-050 22294 132 Avenue POCO Sand & Gravel Ltd. (Trevi Krugel) REQUIRED AGREEMENTS: Floodplain Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 20-119787 BG. CARRIED Page 2 of 2 "' ' ,I ' / 112AVE. <o I ~ a lf) 0, "' "' "' 11195 ~ .,,. .,,. "' "' i 11187 \ 11181 \ \ 11175\ \ 11169\ \ 11163\ \ 11157\ ,-., l> \ 11151\ 't \ 11145 \ :--1 \ 11139\ ). SUBJECT PROPERTY I 11133\ V 11127\ 11126 11121 11120 I 11115 11114 7 11109 / 11108 I 11103 11102 ( 11097( 11096 I 110911 11090 ~ .. ! i r The City of Maple Ridge makes no guarantee lf) lf) lf) regarding the i)ccuracy or present status of ~ ~ CX) the information shown on this map. ~ --~ ~ .,,. .,,. "' "' 11108 241A Street N Scale: 1 :2,000 FILE: Untitled DATE: Sep 24, 2020 BY:NV SUBJECT PROPERTY Cl ~ Cf) w ~ z Cl ~ Cf) w ~ z 3-~~~~--------------------J N Scale: 1 :4,000 -? -13420 Neaves Rd. ENGINEERING DEPARTMENT ~·-· mapleridge.ca FILE: Untitled DATE: Sep 22, 2020 BY: LM CJ) ; z[>li I I 0 "Tl )> r= -I m m .. .. C I CJ):::, I CD =. -0 = "'Cl> I\.) "' 0. I I I -1/\l c..v "' 0 I\.) "' CJ'1 0 m -....J z G) 0 3 r,·-~ 0 I I I m 2:! G) "C .. ~ ~ cS" 0 m ... . "1J 0 a:. ~ ;u 0 I I I -i '§ s: 0 m z . -i ~ (") OJ 11» m :..._:: r s:: I I I -,. 1') (0 0) co 23240 I 23264 I I I 23302 I 23227 23245 23257 I 23271 I 23287 / 23303 f"· -,. 0 0 232 ST. 23214 r {·,i.·1: 'I ~J ::: I jl!~ u:m1· •>1 23298 I 23299 I N Scale: 1: Subject Property I 1 132 AVE. I j 131 1313 131, 1308: 13053 13031 13021 r 13005 The City of Maple Ridge makes no guarantee regarding the accuracy or present status of ~------------------1 the information shown on this map. City"' <;>f Pit:~i\: •• J~~,j} ) ! Mea~?~-~j J ' I ! c , _,.. Io -----i-J r ~ £ rn =-!.-....• ""-~ :2: 1----------------------t I I LICENCES, PERMITS & BYLAWS DEPT. "t I 1,....---;1 I ..... _, r-lo ··~ '~lij~~ JI [~-District of ~ ./ · : mapleridge.Ca °> Langley '" ( Jf;, ~ • ) I /v(r\1-J-FI-LE_:_U-nt-itl-ed----------------t ~RAS£R R. -~~ DATE:Sep28,2020 BY:AA 22294 132 Ave 702 Reports 702 _--.., __ _ maple ridge.ca City of Maple Ridge TO: FROM: SUBJECT: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer 2020 Council Expenses EXECUTIVE SUMMARY: MEETING DATE: October 13, 2020 FILE NO: 05-1880-20-2020 MEETING: Council In keeping with Council's commitment to transparency in local government, the attached Schedule lists Council expenses recorded to September 30 2020. The expenses included on the schedule are those required to be reported in the annual Statement of Financial Information and are available on our website. RECOMMENDATION: For information only. Discussion The expenses included in the attached schedule are those reported in the annual Statement of Financial Information (SOFI), including those incurred under Policy 3.07 "Council Training, Conferences and Association Building". The budget for Council includes the provision noted in Policy 3.07 as well as a separate budget for cell phone and iPad usage. The amounts on the attached Schedule are those recorded prior to the preparation of this report and are subject to change. :mS-Prepared by: Trevor Hansvall Accounting Clerk 2 &£ Reviewed by: Catherine Nolan, CPA, CGA Corporate Controller z-~ Reviewed by: Td"evorThompson, BBA, CPA, CGA ~inance Approved by: Christina Crabtree Approved by. Chief Administrative Officer 2571485 702.1 Page 1of 1 I ! I I -I ~ f l-1-: i I Conferences & Community Cell Phones/ Month of Event Reason for expense Seminars Events iPads Totals Dueck.Judy January Portable electronic device charges (e.g. I Pad) 5.67 February Portable electronic device charges (e.g. IPad) 5.35 March Portable electronic device charges (e.g. I Pad) 5.35 Lunch & learn -Ridge Meadows Chamber of Commerce 30.00 April Portable electronic device charges (e.g. I Pad) 5.35 May Portable electronic device charges (e.g. !Pad) 5.35 June Portable electronic device charges (e.g. !Pad) 5.35 July Portable electronic device charges (e.g. !Pad) 5.35 August Portable electronic device charges (e.g. !Pad) 5.35 September Portable electronic device charges (e.g. !Pad) 5.35 October November December 30.00 48.47 78.47 Duncan, Kiersten "·'"'""'"''··""''"'""""······ January Cell phone charges 52.97 Portable electronic device charges (e.g. IPad) 5.35 February 2020 Afro Gala 30.00 2020 Dessert & Dance -Garibaldi Secondary 16.93 Cell phone charges 48.15 Hometown Heroes Night 50.00 Portable electronic device charges (e.g. I Pad) 5.35 March Cell phone charges 85.60 Portable electronic device charges (e.g. I Pad) 5.35 April Cell phone charges 48.15 Portable electronic device charges (e.g. I Pad) 5.35 May Cell phone charges 48.15 Portable electronic device charges (e.g. I Pad) 5.35 June Cell phone charges 48.15 Portable electronic device charges (e.g. IPad) 5.35 July Cell phone charges 48.15 Portable electronic device charges (e.g. I Pad) 5.35 August Cell phone charges 48.15 Portable electronic device charges (e.g. !Pad) 5.35 September Cell phone charges 48.15 Portable electronic device charges (e.g. I Pad) 5.35 October November December 96.93 523.77 620.70 2020 Council Expenses Conferences & Community Cell Phones/ Month of Event Reason for expense Seminars Events iPads Totals Meadus, Chelsa January February March April May June July August September October November December Morden, Mike January February March April May June July August September October November December Cell phone charges Portable electronic device charges (e.g. IPad) Cell phone charges Portable electronic device charges (e.g. !Pad) Cell phone charges Portable electronic device charges (e.g. !Pad) Cell phone charges Portable electronic device charges (e.g. I Pad) Cell phone charges Portable electronic device charges (e.g. IPad) Cell phone charges Portable electronic device charges (e.g. I Pad) Cell phone charges Portable electronic device charges (e.g. !Pad) Cell phone charges Portable electronic device charges (e.g. !Pad) Cell phone charges Portable electronic device charges (e.g. IPad) Hometown Heroes Night Lunch & learn -Ridge Meadows Chamber of Commerce 2020 Council Expenses 50.00 30.00 80.00 52.97 5.35 48.15 5.35 48.15 5.35 48.15 5.35 48.15 5.35 48.15 5.35 48.15 5.35 48.15 5.35 48.15 5.35 486.32 486.32 80.00 Conferences & Community Cell Phones/ Month of Event Reason for expense Seminars Events iPads Totals Rob,sori, ~ordy . January Portable electronic device charges (e.g. !Pad) 5.35 February Portable electronic device charges (e.g. !Pad) 5.35 March Portable electronic device charges (e.g. I Pad) 5.35 April Portable electronic device charges (e.g. IPad) 5.35 May Portable electronic device charges (e.g. IPad) 5.35 June Portable electronic device charges (e.g. I Pad) 5.35 July Portable electronic device charges (e.g. !Pad) 5.35 August Portable electronic device charges (e.g. !Pad) 5.35 September Portable electronic device charges (e.g. !Pad) 5.35 October November December 48.15 48.15 Svendsen, Ryan January Cell phone charges 52.97 Portable electronic device charges (e.g. !Pad) 5.35 February Cell phone charges 48.15 Portable electronic device charges (e.g. !Pad) 5.35 March Cell phone charges 48.15 Portable electronic device charges (e.g. !Pad) 5.35 South Asian Cultural Gala 125.00 April Cell phone charges 48.15 Portable electronic device charges (e.g. IPad) 5.35 May Cell phone charges 48.15 Portable electronic device charges (e.g. !Pad) 5.35 June Cell phone charges 48.15 Portable electronic device charges (e.g. I Pad) 5.35 July Cell phone charges 48.15 Portable electronic device charges (e.g. !Pad) 5.35 August Cell phone charges 48.15 Portable electronic device charges (e.g. !Pad) 5.35 September Cell phone charges 48.15 Portable electronic device charges (e.g. !Pad) 5.35 October November December 125.00 486.32 611.32 2020 Council Expenses Conferences & Community Cell Phones/ Month of Event Reason for expense Seminars Events iPads Totals Yousef, A11mecl January Cell phone charges 48.15 Portable electronic device charges (e.g. !Pad) 5.35 February 2020 Afro Gala 30.00 Cell phone charges 48.15 Hometown Heroes Night 50.00 Lunch & learn -Ridge Meadows Chamber of Commerce 30.00 Portable electronic device charges (e.g. !Pad) 5.35 March Cell phone charges 48.15 Portable electronic device charges (e.g. !Pad) 5.35 South Asian Cultural Gala 125.00 April Cell phone charges 48.15 Portable electronic device charges (e.g. !Pad) 5.35 May Portable electronic device charges (e.g. I Pad) 5.35 June Portable electronic device charges (e.g. !Pad) 5.35 July Portable electronic device charges (e.g. !Pad) 5.35 August Portable electronic device charges (e.g. I Pad) 5.35 September Portable electronic device charges (e.g. !Pad) 5.35 October November December 235.00 240.75 475.75 TOTALS 566.93 1,833.78 2,400.71 2020 Council Expenses 1000 Bylaws 1000 City of Maple Ridge Bylaw No. 7670-2020 A Bylaw to Amend Maple Ridge Property Tax Exemption Bylaw No. 7568-2019 WHEREAS, pursuant to provisions of the Community Charter, S.B.C., 2003, Chapter 26, a Municipal Council may exempt certain land and improvements from property taxation, where, in the opinion of the Municipal Council, the use of the land and improvements qualifies for an exemption; AND WHEREAS, the Municipal Council deems it expedient to exempt certain land and improvements for the years 2020-2023; NOW THEREFORE, the Municipal Council of the City of Maple Ridge in open meeting assembled, enacts as follows; 1. This Bylaw shall be cited for all purposes as Maple Ridge Property Tax Exemption Amending Bylaw No. 7670-2020. 2. Maple Ridge Property Tax Exemption Bylaw No. 7568-2019 is hereby amended accordingly: (a) Schedule "E" attached hereto is amended by removing Generations Christian Fellowship/Colleen Findlay Foundation from this schedule and replacing with the attached which remains in effect. (b) Schedule "F" attached hereto is amended by deleting and replacing the location of North Ridge Foursquare Church to 11601 Laity Street. 3. The exemptions granted by this bylaw are without prejudice to any claim for entitlement to exemption based on any other provisions of the Community Charter or any other legislation. READ a first time the 29th day of September, 2020. READ a second time the 29th day of September, 2020. READ a third time the 29th day of September, 2020. ADOPTED, the day of , 2020. PRESIDING MEMBER CORPORATE OFFICER 1001 Schedule "E" City of Maple Ridge Bylaw No. 7670-2020 A Bylaw to Amend Maple Ridge Property Tax Exemption Bylaw No. 7568-2019 That in accordance with Section 224(2)(f) of the Community Charter, in relation to property that is exempt under section 220(1)(h) [buildings for public worship], the following land and improvements, that have been deemed as necessary to the building set apart for public worship and not including any portion of the property used for a commercial purpose, be exempt from property taxation: Owner/Lessee Name Civic Address Folio Number Legal Description Primary PID Lot 1, Sec 8, TWP 15, NWD, Wildwood Fellowship Church 10810 272 Street 05071-0100-5 PL NWP15658 010-090-797 Lot 695, DL 278, NWD, PL Ridge Meadows Open Door Church 11391 Dartford St 10622-0100-0 NWP114 011-525-606 B.C. Conference of Mennonite Lot 1, DL 222, NWD, PL Brethren Churches Inc. 20450 Dewdney Trunk Road 20762-0305-0 LMP40767 024-380-253 Christian & Missionary Alliance Lot 1, DL 241, NWD, PL (Canadian Pacific District) 20399 Dewdney Trunk Road 20804-0401-1 NWP83237 015-254-399 St. Pauls Evangelical Lutheran Church of Haney B.C. 12145 Laity Street 20861-0100-4 DL242, NWD 012-842-320 Lot 331, DL 248, NWD, PL St. John the Divine Anglican Church 21299 River Road 20920-0100-1 NWP65523 003-630-421 Roman Catholic Archbishop of Lot 1, DL 263, NWD, PL Vancouver Church 20285 Dewdney Trunk Road 21140-0400-1 NWP75684 008-434-271 Maple Ridge Christian Reformed Lot 33, DL 263, NWD, PL Church 20245 Dewdney Trunk Road 21142-3300-3 NWP71910 004-613-333 Lot 1, DL 276, NWD, PL Burnett Fellowship Baptist Church 20639 123 Avenue 21190-0001-0 LMP42697 024-551-7 41 Church of Jesus Christ of Latter Day Lot 369, DL 277, NWD, PL Saints in Canada 11750 207 Street 21255-0201-X NWP54899 005-333-504 Trustees of the Kanaka Creek Lot 22, DL 280, NWD, PL Congregation of Jehovah's Witnesses 11770 West Street 21335-2200-2 NWP67774 000-556-505 Lot B, DL 245, NWD, PL Church of the Nazarene 21467 Dewdney Trunk Road 41990-0000-8 NWP9007 011-402-911 Lot 3, DL 247, NWD, PL High Way Church 21746 Lougheed Highway 42162-0000-X NWP6664 011-228-393 Congregation of the Haney Lot 324, DL 24 7, NWD, PL Presbyterian Church 11858 216 Street 42176-0000-8 NWP64655 003-471-951 Trustees of the Congregation of the Lot C, DL 396, NWD, PL Golden Ears United Church 22165 Dewdney Trunk Road 42249-0100-6 NWP14898 006-588-697 Lot A, DL 397, NWD, PL Maple Ridge Baptist Church 22155 Lougheed Highway 42331-0100-1 NWP67821 000-580-376 Governing Council of the Salvation Lot A, DL 397, NWD, PL Army in Canada 22188 Lougheed Highway 42345-0200-0 NWP68759 000-933-295 Roman Catholic Archbishop of Lot 24, Sec 20, TWP 12, Vancouver 22561121 Avenue 52788-0000-8 NWD, PL NWP1161 012-020-389 Schedule "E" cont'd. City of Maple Ridge Bylaw No. 7670-2020 A Bylaw to Amend Maple Ridge Property Tax Exemption Bylaw No. 7568-2019 Trustees of Webster's Corner United Lot 5, Sec 14, TWP 12, NWD, Church 25102 Dewdney Trunk Road 63029-0100-5 PLNWP3275 Lot A, Sec 16, TWP 12, NWD, Parish of St. George (Maple Ridge) 23500 Dewdney Trunk Road 63157-2001-1 PL NWP83835 Lot 22, Sec 16, TWP 12, Christian Life Assembly 11756 232 Street 63163-2300-2 NWD, PL NWP75454 Lord Bishop of New Westminster (St. Lot 1, DL 433, NWD, PL John Evangelical) 27123 River Road 94 720-0001-0 LMP28492 Foursquare Gospel Church of Lot 10, DL 439, NWD, PL Canada 28304 96 Avenue 94803-0100-3 NWP46269 Lot 8, Sec 5, TWP 15, NWD, Apostles of Infinite Love, Canada 27289 96 Avenue 94906-0000-3 PLNWP11439 Jamia Riyadhul Jannah British Columbia Foundation 27079 River Road 94717-0000-0 DL433, NWD 010-904-140 015-406-661 008-243-123 023-434-716 006-054-714 008-311-048 012-877-301 Schedule "F" City of Maple Ridge Bylaw No. 7670-2020 A Bylaw to Amend Maple Ridge Property Tax Exemption Bylaw No. 7568-2019 That in accordance with Section 224(2)(g) of the Community Charter, land or improvements used or occupied by a religious organization, as tenant or licensee, for the purpose of public worship or for the purposes of a hall that the council considers necessary to land or improvements so used or occupied, be exempt from property taxation: Owner/Lessee Name Civic Address Folio Number Legal Description Primary PID 4 7 4223 BC Ltd/Leased to: Lot 381, DL 249, NWD, PL Northridge Foursquare Church 11601 Laity Street 21034-0000-8 NWP58286 005-703-808 1100 Committee Reports and Recommendations Items in Section 1100 Committee Reports and Recommendations that refer to a staff report earlier than this agenda date were presented at a Committee of the Whole Meeting typically a week prior, on the date of the staff report, to provide Council with an opportunity to ask staff detailed questions. The items are now before regular Council Meeting for debate and vote. Both meetings are open to the public. The reports are not reprinted again in hard copy; however they can be found in the electronic agenda or in the Committee of the Whole agenda package dated accordingly. 1100 i "'* IIM#•i;Jia01 l~M'®MNiiW-City of Maple Ridge TO: FROM: SUBJECT: mapleridge.ca His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer Non-Adhering Residential Use Application 10875 272 Street EXECUTIVE SUMMARY: MEETING DATE: FILE NO: MEETING: October 6, 2020 2020-182-AL cow This application is a proposal to replace an existing principle residence on the subject property, which is 100% within the Agricultural Land Reserve (ALR). In addition, the applicant is proposing alterations to an existing structure to use it for agricultural purposes. This existing structure has been built without permits and does not comply with Zoning Bylaw regulations for an accessory residential structure. The property has a history of unpermitted fill and construction activity that have prompted bylaw enforcement against the property owner. The property owner has also been advised that this Non-Adhering Residential Use Application is required prior to new construction on the property. In order to further develop this property, the property owner is required to seek approval for previous work on the existing structure without permits from both the City of Maple Ridge and the Agricultural Land Commission (the Commission). The regulations of both agencies have changed in recent years. Bringing this property into compliance will require the applicant to address current municipal and provincial regulations. The property does not currently have farm status. The applicant seeks to demonstrate to the Commission that the existing structure will be used for agricultural purposes. If the Commission maintains that an agricultural future for this existing structure is not feasible, the regulations for an accessory residenti_al use will need to be either attained or have variances approved. Given the site history, this application is complex. The recommended approach is to forward the application to the Commission. The decision made by the Commission will help to clarify the steps required and the additional applications required to bring this property into compliance. RECOMMENDATION: That Application 2020-182-AL, respecting property located at 10875 272 Street, be forwarded to the Agricultural Land Commission for consideration. DISCUSSION: a) Background Context: Applicant: Legal Description: 2020-182-AL William T Jorgenson Lot: 2, Except: Part subidivided by Plan 35986, Section: 7, Township: 15, Plan: NWP11490 1101 Page 1of 5 OCP: Existing: Proposed: Zoning: Existing: Surrounding Uses North: Use: Zone: Designation: South: Use: Zone: Designation: East: Use: Zone: Designation: West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing: b) Project Description: Agricultural No Change RS-3 (One Family Rural Residential) Rural Residential RS-3 (One Family Rural Residential) Agricultural Rural Residential C-2 (Community Commercial) Agricultural 4 Properties, vacant and residential RS-3 One Family Rural Residential and CS-1 (Service Commercial) Agricultural Rural Residential RS-3 (One Family Rural Residential) Agricultural Rural Residential Rural Residential with farming 1.6 ha (4 acres) 272 Street Rural This application is for a new house and for upgrades to an existing structure that has been constructed without permits. The application has been made more complex due to the physical context and site history. The northern portion of the site is traversed by York Creek. The existing dwelling (proposed to be demolished and replaced elsewhere on the site) is located within the environmental setback of this creek. Since October 23, 2019, the Commission has required a Non-Adhering Residential Use Application for proposals to build a new residence while occupying an existing residence (which is to be demolished upon occupancy of the new dwelling). Extensive and unauthorized filling has taken place on the site (See Appendix B). The estimated surface area covered by this fill is approximately 5,800 m2 (1.4 acres). At the time this fill was placed, the ALC had established a 2,000 m2 (0.5 acres) threshold for the placement of fill on properties within the ALR. In correspondence dated December 5, 2018, the property owner was given assurance by the Commission that although the extent of unpermitted fill greatly exceeded the 2,000 m2 threshold, no enforcement action would be taken. The Commission further instructed the property owner to notify them for the new proposed structure to ensure that this threshold for residential use was not exceeded further. The proposed location of the new house is outside of the previous fill area, and will further exceed the permissible threshold for the placement of fill, unless some of this material is removed. 2020-182-AL Page 2 of 5 Aware of ALC requirements, the applicant submitted a Notice of Intent application to the ALC in order to proceed further. This application was limited to consideration of the extent of fill involved on this property (both existing and proposed). The Commission addressed this application (#60247), on February 28, 2020, making the following Order under Section 20.3(2) (c) of the ALC Act: 1. A Non Adhering Residential Use application would be required in order to retain the existing house during the construction period for the new house; 2. The new house plans may not meet the limits established by the ALC and would also require a Non Adhering Residential Use application; 3. Extensive filling has taken place on the property, and retroactive approval under a Notice of Intent application was not permitted; 4. The existing structure that had been built without permits was considered to be accessory to a residential use and therefore would be considered in conjunction with the required Non-Adhering Residential Use application. The applicant was ordered to refrain from placing more fill on the site without first obtaining approval for the Non-Adhering Residential Use from the ALC (See Appendix C). It should be noted that on February 22, 2019, the 2,000 m2 threshold was amended by the Commission. Proposed farm or residential uses that exceed 1,000 m2 of fill will now require a Notice of Intent. c) Planning Analysis: This required Non-Adhering Residential Use application will provide the opportunity for the Commission to make decisions that will allow this proposal to proceed further. As it stands, the following issues require clarity: Will the existing structure be considered an agricultural building or an accessory residential building? The applicant wishes the structure to be considered an agricultural building, intending to provide renovations to further an agricultural use. The property does not have farm status. This application provides the applicant with an opportunity to support their case for an agricultural future of the building to the Commission. If the Commission does not concur, Zoning Bylaw provisions for an accessory residential building will be triggered, which will impact the farm home plate, and the siting of the proposed new house. If the existing structure cannot be retrofitted to comply with existing agricultural regulations, the applicant would have the option of seeking a variance to address non-conforming aspects of the structure for an accessory residential use. Will the applicant be permitted by the Commission to retain the unpermitted fill currently on site and bring in additional fill in order to realize this development proposal? The Commission has previously indicated that they would not enforce on the unpermitted fill. However, subsequently, the ALC has revised their regulations for fill. It is up to the Commission to decide on the matter of the unpermitted fill and whether or not the applicant will be permitted to keep it. The fill material was gravel and asphalt grindings. Both materials are now expressly prohibited under the new ALC regulations on suitable fill material. If the Commission approves of the previous fill, the City can issue a Soil Permit retroactively, which could be attached to the Watercourse Protection Development Permit, which will be a requirement of the Building Permit. Once the above items are clarified by the Commission, municipal processes can proceed in bringing this proposal to completion. 2020-182-AL Page 3 of 5 d) Interdepartmental Implications: Once addressed by the Commission, the Building Department will be processing the Building Permit, which will include collaborating with other municipal departments. The Environmental section of the Planning Department will oversee the required Watercourse Protection Development Permit. This Development Permit will outline requirements around the demolition of the existing house, which is located within 30 metres of York Creek. Habitat restoration of this area will be required, involving the services of a qualified professional. The Planning Department will also administer details around a Soil Permit, and will further collaborate with the Commission to ensure that Commission conditions of approval are satisfied by the applicant. The Engineering Department has made the following preliminary comments about this proposal: • This property is outside of the Urban Development Boundary and is exempt from providing frontage improvements for single family building permits. 272 Street is rural collector standard road. As only one access is permitted, one of the accesses will need to be decommissioned and the boulevard restored. • Required services include onsite water and septic disposal, and rockpits to address rainwater runoff in accordance with municipal standards. The services of qualified professionals will be required to ensure these standards are achieved. e) Intergovernmental Issues: Since October 23, 2019, the Commission has required a Non Adhering Residential Use Application for proposals to build a new residence while occupying an existing residence (which is to be demolished upon occupancy of the new dwelling). The rationale for this requirement is due to the Commission's preference that the original principle residence be removed prior to the construction of a new principle residence, so that the new principle residence can be constructed in the same location as the original residence, thus minimizing the impact on the land base. However, the Commission recognizes that in some circumstances this may not be feasible. In this instance, the existing dwelling is located within a riparian setback area. New construction within this existing footprint would not be permitted under the Watercourse Protection Bylaw. The relocation of the homeplate is therefore justified, as the new dwelling would need to be located elsewhere on the property (See Appendix D). f) Alternatives: As with all applications, Council has the option of denying this application from proceeding to the Commission for their decision. If Council chooses to deny the application, the applicant would be required to work within the existing regulations in order to construct the new dwelling. These requirements would include demolition of the existing house prior to new construction, submission of a building permit for the new residence within the existing fill footprint, and bringing the existing structure into compliance. 2020-182-AL Page 4 of 5 CONCLUSION: This Non-Adhering Residential Use Application is to retain an existing residence for the period of construction for a new principle residential. Due to complexities associated with this site, clarity from the Agricultural Land Commission would assist in bringing the development of this property into compliance with municipal and provincial regulations. On this basis, the recommendation is that this application be authorized to proceed to the Commission. "Original signed by Mark McMullen" Prepared by: Diana Hall, MA, MCIP, RPP Planner "Original signed by Chuck Goddard" for Reviewed by: Charles R. Goddard, BA, MA Director of Planning "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP GM Planning & Development Services "Original signed by Al Horsman" Concurrence: Al Horsman Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Ortho Photo Appendix C -ALC Order (File 60247) decision letter Appendix D -Site Plan provided by applicant. 2020-182-AL Page 5 of 5 ' ---------------Legend --Stream ---Ditch Centreline N - -Indefinite Creek -Lake or Reservoir Scale: 1 :2,500 ~ Active Applications (RZ/SD/DPNP) 10811 APPENDIX A ~ J-.. --\ _,, , /' 10918 ) ___ ,,, 10875 272 STREET PIO 009-543-457 PLANNING DEPARTMENT --.:;:::.,..,>~ ....... _ ••••• mapleridge.ca I I 110 AVE. FILE: 2020-182-AL DATE: Jun 17, 2020 BY:PC 11 f r i I i~ ! ! ! I Scale: 1 :2,500 APPENDIX 8 10875 272 STREET PID 009-543-457 PLANNING DEPARTMENT ~•••• FILE: 2020-182-AL DATE: Jun 17, 2020 mapleridge.ca BY: PC I I t I. i I \., APPENDIXC Agricultural Land Commission 201 -4940 Canada Way February 28, 2020 SENT BY E-MAIL: bill@ridgelowbed.com William Jorgenson 10875 272 Street Maple Ridge, BC V2W 1Y6 Dear Mr. Jorgenson, Burnaby, British Columbia V5G 4K6 Tel: 604 660-7000 Fax: 604 660-7033 www.alc.gov.bc.ca ALC File: 60247 Order Under Section 20.3(2)(c) of the Agricultural Land Commission Act Re: Notice of Intent to place fill on land in the Agricultural Land Reserve Pl D: 009-543-457 Legal Description: LOT 2 EXCEPT: PART SUBDIVIDED BY PLAN 35986, SECTION 7 TOWNSHIP 15 NEW WESTMINSTER DISTRICT PLAN 11490 Civic Address: 10875 272 Street, Maple Ridge, BC (the "Property") On January 10, 2020 the Chief Executive Officer (CEO) of the Agricultural Land Commission (ALC) received a Notice of Intent (NOi) pursuant to section 20.3(1)(c) of the Agricultural Land Commission Act (ALGA) to place fill on the Property (the Proposed Fill Placement Activities). The CEO also received a fee of $150 with respect to the NOi pursuant to subsection 20.3(1)(c)(ii). As delegate CEO pursuant to section 20.3(6) of the ALGA, I understand the following about the Proposed Fill PlacementActivities from the NO! and accompanying documents: • The landowner of the Property is William Terrance Jorgenson; • The total area of the Proposed Fill Placement Activities is O .1 ha ( 1000 m2); • The purpose of the Proposed Fill Placement Activities is to construct a new residence to replace the existing principal residence and to construct a new barn on the Property; • The Landowner is proposing to reside in the existing principal residence while constructing a new replacement residence; • The type of materials proposed to be placed on the Property are sand and gravel; • The proposed volume of materials to be placed on the Property is 100 m3; • The proposed depth of material to be placed on the Property is 1 m; and • The proposed duration of the Proposed Fill Placement is one (1) year and eleven (11) months. ALC File 60247 Effective February 22, 2019, the ALGA was amended and the ALR Use Regulation was created requiring NOls be submitted to the ALC for Fill Placement or Soil Removal that do not meet the exempted activities criteria pursuant to section 35 of the ALR Use Regulation. Upon review of the NOi, I have determined the following: • Proposed Filll for Residence: o To continue living in the existing residence on the property (also known as the "principal residence") while constructing a new residence to replace the principal residence, a Non-Adhering Residential Use Application to the Commission for its approval is required; o I also note the supplied site drawings dated October 31, 2018 by SEL Engineering Ltd. show the basement does not have "more than one-half its vertical height below the average finished grade at the perfmeter of the building"; thus, the residence exceeds the permitted 500 m2 total floor area as defined by the ALC. For this reason, a Non-Adhering Residential Use Application to the Commission for its approval is required independent of the decision to retain the original principle residence. .. Proposed Fill for Existing Detached Shop/Garage: o Based on aerial imagery, an existing detached structure was constructed on the Property sometime between 2006 and 2008. Fill has already been placed on the Property for the construction of the detached structure prior to submission of the NOL Retroactive approval under a NOi is not permitted; o The supplied site plans dated October 31, 2018 by SEL Engineering Ltd. show the detached existing structure is to a "detached shop" and "garage" that measures 40' x 75' 6" (approximately 12.2 m x 23.0 m) for a total floor area of 280 m2• I consider the existing detached structure to be a shop and garage and an accessory use of the residence and must be included with the aforementioned Non-Adhering Residential Use Application. For this reason, an application and approval of the Commission is required in accordance with section 20.3(5) of the ALCA before the Proposed Fill Placement or Soil Removal is undertaken. I therefore order, pursuant to section 20.3(2)(c) of the ALCA, that you must not engage in the Proposed Fill Placement unless the application required above has first been approved by the Commission. If you wish to pursue the Proposed Fill Placement Activities, you may initiate the application process by submitting the required form arid paying the requisite fee ($1,350) to the local government (City of Maple Ridge). The application can be submitted through the ALC's Application Portal. Information on application process can be found on the ALC website under Applications and Decisions. I have also attached Bulletin 05 -Residences in the ALR for further information. Page 2 of 3 -·--·····------------------------------------ ALC File 60247 Any further correspondence with respect to the proposed residence should be directed to the ALC South Coast Land Use Planners (ALC.SouthCoast@gov.bc.ca). Sincerely, .. ll-~--·--:;=c-···-:::::-._>, Cf~-~-----=.....,--...-.• } '" V I Avtar S. Sundher, Delegate of the Chief Executive Officer Enclosure: Schedule A: ALC Information Bulletin 05 -Residences in the ALR cc: Barb Melnick, Senior Bylaw Compliance Officer, City of Maple Ridge (bmelnick@mapleridge.ca) Building Department, City of Maple Ridge (buildingenquiries@mapleridge.ca) Planning Department City of Maple Ridge (planning@mapleridge.ca) South Coast Land Use Planners (ALC.SouthCoast@gov.bc.ca) 60247d1 Page 3 of 3 --·--------------······-···················-------------------------·· ----- ot • ' • I i I ._ :, I Q I ' I I • ' I I ~ ---Cl.JI _____ ........... ___ • st I I I C4bV.V•t4 • -... j ~ ft{PO • . APPENDIX D ' , Jr .sf l I f I i I I i-1~, i r I f_; ~~-I ! f r [ I I. I l~-mapleridge.ca · City of Maple Ridge TO: His Worship Mayor Michael Morden and Members of Council MEETING DATE: October 6, 2020 FILE NO: 2020-177-RZ FROM: SUBJECT: Chief Administrative Officer First Reading Zone Amending Bylaw No. 7661-2020 12834 232 Street EXECUTIVE SUMMARY: MEETING: C o W An application has been received to rezone the subject property, located at 12834 232 Street from RS-2 (One Family Suburban Residential) to CD-5-20 (Comprehensive Development), to permit the future construction of a three-storey building with approximately 12 residential units and commercial on the ground floor (daycare and office use). The applicant is proposing that four of the residential units will be rental, secured through a registered Housing Agreement. As well, the daycare use will be subject to a covenant to secure its use into the future. Pursuant to Council policy, this application is subject to the Community Amenity Contribution Program (Policy 6.31) at a rate of $3,100.00 per apartment dwelling unit; however, the proposed rental units, secured under a Housing Agreement, are exempt. RECOMMENDATIONS: 1. In respect of Section 4 75 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City's website, together with an invitation to the public to comment, and; 2. That Zone Amending Bylaw No. 7661-2020 be given first reading; and 3. That the applicant provide further information as described on Schedules A, C, D and E of the Development Procedures Bylaw No. 5879-1999. 1102 2020-177-RZ Page 1of 5 DISCUSSION: a) Background Context: Applicant: Flat Architecture Inc. Legal Description: Lot 10 Section 28 Township 12 New Westminster District Plan 19347 OCP: Existing: Proposed: Zoning: Existing: Proposed: Surrounding Uses: Estate Suburban Residential Commercial RS-2 (One Family Suburban Residential) CD (Comprehensive Development) North: Use: Ridge Meadows Child Development Centre and Yennadon Elementary School Zone: P-1 (Park and School) Designation: Institutional South: Use: Commercial (Gas Station) and Residential Zone: CD-1-95 (Service Commercial and Accessory Residential Use) Designation: Commercial East: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Estate Suburban Residential West: Use: Single Family Residential Zone: RS-2 (One Family Suburban Residential) Designation: Estate Suburban Residential) Existing Use of Property: Vacant Proposed Use of Property: Site Area: Access: Servicing requirement: b) Site Characteristics: Commercial and Residential 0.21 ha (0.52 acres) 232 Street Urban Standard The subject property is located one lot north-east of the intersection of 128 Avenue and 232 Street (see Appendices A and 8). The subject property is flat with some trees located on the perimeter and internal to the site. The subject property is currently vacant. c) Project Description: The application proposes to rezone the subject property from RS-2 (One Family Suburban Residential) to a new CD-5-20 (Comprehensive Development) zone (see Appendix C) to permit the future construction of a three-storey building, with approximately 12 residential units and approximately 229 m2 (2,470 ft2) of ground commercial space (daycare and office use) (see 2020-177-RZ Page 2 of 5 Appendix D). The residential portion of the building includes all 12 units in two-bedroom configurations. The applicant is also proposing that four of the units be included as rental. The applicant is proposing surface parking and access from 232 Street. At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and further reports will be required prior to second reading. Such assessment may impact proposed lot boundaries and density, OCP designations and Bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The subject property is located to the north east of the intersection of 128 Avenue and 232 Street, and is outside of the Urban Area Boundary identified on Schedule "B" of the OCP. The current commercial classification for this area is considered a 'Historic Commercial Centre', as identified in Appendix E, Figure 2 of the OCP. Historic Commercial centres are the commercial hearts of the historic communities that formed the City of Maple Ridge, with the size of these centres limited to compatibility with the surrounding land uses and compliance with the policies in the OCP. The Historic Commercial centres are located in Hammond, Port Haney, Yennadon, Albion, Whonnock, Webster's Corners and Ruskin. The OCP outlines policies related to the Historic Commercial centres, including: 6-42 Maple Ridge will support limited commercial development in Historic Commercial centres to provide for the commercial needs of the adjacent population. The historic centres generally reflect the historic commercial footprint of the area. Limited infill or expansion of a Historic Commercial centre may be supported if the development is sensitive to the historic character of the centre, and is compatible in use and form with the surrounding area. 6 -43 Historic Commercial centres located within the Urban Area Boundary may provide a range of residential and commercial uses. Historic Commercial centres located outside of the Urban Area Boundary are intended to provide small scale convenience shopping and a limited range of services to residents. Given the above policies, the current Estate Suburban Residential designation could be re-designated to Commercial, under the Historic Commercial category. The subject property is located in between a gas station to the south and a portion of the Yennadon Elementary school property to the north. Combined with the proximity of the surrounding residential uses and increased residential development in Silver Valley to the north, the re-designation to Commercial (to permit a daycare use) is supportable. Zoning Bylaw: The current application proposes to rezone the subject property from RS-2 (One Family Suburban Residential) to CD-5-20 (Comprehensive Development) to permit a mixed-use development consisting of ground floor commercial and approximately 12 residential units above. Although the application will be utilizing a Comprehensive Development zone (CD-5-20), the zoning criteria has been based on the H-1 (Heritage Commercial) zone in terms of setbacks, height and density. 2020-177-RZ Page 3 of 5 The applicant is proposing four of the units as rental, to be secured through a Housing Agreement. The proposed daycare use will also be subject to a covenant to secure its use into the future. More details to be provided as part of the second reading review. Any variations from the requirements of the proposed zone will require a Development Variance Permit application, and will be the subject of a future report to Council. Development Permits: Pursuant to Section 8.5 of the OCP, a Commercial Development Permit application is required to address the current proposal's compatibility with adjacent development, and to enhance the unique character of the community. Advisory Design Panel: A Commercial Development Permit is required and must be reviewed by the Advisory Design Panel prior to second reading. Development Information Meeting: A Development Information Meeting is required for this application. Prior to second reading the applicant is required to host a Development Information Meeting in accordance with Council Policy 6.20. e) Interdepartmental Implications: In order to advance the current application, after first reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Building Department; e) Parks, Recreation and Culture Department; f) School District; g) Agricultural Land Commission; h) Ministry of Environment; and i) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing and site access requirements have not been undertaken. We anticipate that this evaluation will take place between first and second reading. 2020-177-RZ Page 4 of 5 f) Early and Ongoing Consultation: In respect of Section 4 75 of the Local Government Act for consultation during an OCP amendment, it is recommended that no additional consultation is required beyond the early posting of the proposed OCP amendments on the City's website, together with an invitation to the public to comment. g) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879-1999 as amended: 1. An OCP Application (Schedule A); 2. A complete Rezoning Application (Schedule C); 3. A Commercial Area Development Permit Application (Schedule D); and 4. A Development Variance Permit (Schedule E) The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal is supportable through an OCP amendment to re-designate to Commercial, as part of the Historic Commercial category. It is, therefore, recommended that Council grant first reading subject to additional information being provided and assessed prior to second reading. "Original signed by Mark McMullen" Prepared by: Adam Rieu Planner "Original signed by Chuck Goddard" Reviewed by: Charles R. Goddard, BA, MA Director of Planning "Original signed by Christine Carter" for Approved by: Christine Carter, M.PL, MCIP, RPP GM Planning & Development Services "Original signed by Al Horsman" Concurrence: Al Horsman Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Ortho Map Appendix C -Zone Amending Bylaw No. 7661-2020 Appendix D -Proposed Site Plan 2020-177-RZ Page 5 of 5 =---~=~-e.:.---_ ~----~~----~---~ I "' "2 'I ~I ~. l(( DOGWOOD AVE 2019-231-DP I C 12958 ~ ., "' ~ ~[_c "' "' APPENDIX A "' II ,._ ~ -...;;;;,. ~ ~ "' ~ "' "' '------~ .. 129AVE. ,__ ---------,, 12899 Iii I\ ~ 12888 12912 "'"' 0,"' ~"' ~~ 12885 12892 ~! l~JECT PROPERTY I r.::= 12665 j, ~:-[i r --,= 12834 12831 f-(J) N "' N ' ,._ :g ~ ~ ~2814 ,._ ,._ ,._ ,._ ' ~ "' ,._ ' "' "' ~ 12815 ~ ~ ~ "' "' "' "' ;:\ ' ~ "' "' ' "' "' ~ "' ~ ' -------------"' ----128AVE --f --------------------------..----------128AVE. r,("x. X X X X ~ I / I I ., XYXXXxx ~ X)(XXXXX i I C XXY.xxxx" 0, ~ ~ ,. " "'".)( "' " ,. ~ "' 1}01~-119:Y~ ~ "' "' I "' I) 20-1'.s:'14-9:R-t· I ' P.:: Xx X Y x)<x-> ' ..,.--f· D2Q19-119~ I 12784, r-i...---'>{ X I XX)( X )( X ~A.) ~-I [ I I I I 12760 ~-12761 I I ,_ I I 12734 ! I i-· I t I l , !"-L--12834 232 STREET lf I PIO: 010-514-716 I Legend I Ditch Centreline PLANNING DEPARTMENT I ---[~ 1•11 I ------Lake or Reservoir N ~ Active Applications (RZ/SD/DPNP) mapleridge.ca FILE: 2020-177-RZ I Scale: 1 :2,500 DATE: Jun 10, 2020 BY: PC Scale: 1 :2,500 APPENDIX 8 12834 232 STREET PIO: 010-514-716 FILE: 2020-177-RZ DATE: Jun 10, 2020 BY:PC ' 1---, } r 1-1-I: I i I !-L CITY OF MAPLE RIDGE BYLAW NO. 7661-2020 APPENDIXC A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 3510 -1985 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 3510 -1985 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7661-2020." 2. That parcel or tract of land and premises known and described as: Lot 10 Section 28 Township 12 New Westminster District Plan 1934 7 and outlined in heavy black line on Map No. 1845 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to CD-5-20 (Comprehensive Development). 3. Maple Ridge Zoning Bylaw No. 3510 -1985 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the day of READ a second time the day of PUBLIC HEARING held the day of READ a third time the day of ADOPTED, the day of PRESIDING MEMBER ,20 , 20 ,20 , 20 , 20 CORPORATE OFFICER SL4 C D "-., C "' "' 43 7 >-' ({) <'> 12888 N co co 'St Cl.. P 75 ~ "' N 41 RP 8148 P 77424 2 .; ~ 128AVE. A 129AVE. 12899 33 P 25708 12885 12865 P 75541 3 12831 P 33395 35 12815 LMP 29188 / 44 P 301 9 12791 12761 A BCP 38954 P 20593 6 12912 12892 12854 10 12834 M co ,-.. "' N Rem. 9 0.. :;;; -' 12814 ..,. D N "' 0.. 0 "' 12784 M "' "' o· "' 0.. 0 "' 12760 >-' M ro ({) ,-.. N in <') N 0.. 0 "' Cl.. . P1 MAPLE RIDGE ZONE AMENDING 7661-2020 1845 2 P6337 47 8 "-N N "' N P 58062 25 7 "-~ "' Rem 2 3 6 "-~ "' "' W 1/2 4 P 20593 5 P 1934 5 4 "-<o "' "' "' ~ N ~ C ~ N 0 0 ~ P 51 1 W E 1/2 4 ~ P6337 "-.i; "' N 128AVE. r I" 5-18-1----------1----Re-37-8--------j: Rem 1 P4367 Rem N 1/2 A W 1/2 C Bylaw No. Map No. From: RS-2 (One Family Suburban Residential) To: CD-5-20 (Comprehensive Development) ' 6 I. MAPLE RIDGE N British Columbia SCALE 1 :2,500 \t)· \\ ,~ \ \C) . 1><.AA-"'" If \ 6 \ \'.: \, :", I 'b~\ ' \ \ 'o" \ ,i,c~\\i I ~ ~ \ p~ ~ \ ;::_\ I -~~~· \'I::' \~ ;) ,:i :-.,,"' ._. "· 1,,,. ·'-'"I \'O \"' I \ \ \\~ \\ ~ _,,,,,..... 1---rn om11 1 11 ·,r,-"'"1-" --;~ 5'-21/2" [l.19m.J IB'·D" J5.48m.J .,~· 4'-91/2" t 24'-I" < JJ'-11" / JJ.47m.J ""·' 1 [S.46m.J ·r 'f PL Ai \ 1 \ ,. I I! . \\ ~11~ I \"""'"'" SITE LAYOUT 1 I mowlo " ' ·- \" \ . ~ ·- "c! \ .i \ FIRST FLOO 2 tHllOl(H .ll'PIOX.] ':. I DAVCARE'12uom[m.S0Sfdq[l " ~ "" o~a~-"'" ,.,_, , , CIVlllDOl"' IAl!IHGl!OUIIC\ PIOYIDC> -~~-...... ---~ - ummmm, MAPlEIJD6(.IC ZONINGlllfDIMAnOII: !Qfil, EXISTING, HOPOSED, lDTAlll: GioITTii'tAlU DED1m1o~s NET~lTEUEA .. , COUSEDOIIH-1 ?7,3lU7SfT(1,11iSMT.J 1,11u2m11ouoSMT.I 21.156SfT [1,HrnSMT.J ~~~:DENSITY: PROPOSED (NET}: 16,920.00 SFT 121,mm= 1.m Dl,t.SlllOHASIDIUlOlillll1SPACE/2DS0.MT: 11.usm1rnms 11.omus I PAIXINGUQU11ED1/40SQ.l,IT\0!f\CQ-.USUUS HOVIOED: USTALl 13.0ST~ TOTAL REQUIRED: i SECOND Ft.DOR AREA: I PUKIHG 11:0UIRED RESIOENTIAll~:ST.ll~ t~~l~IT: VISITORS: D.2SU.LlSPHtlNIT: TOTALRECiiiREO: lt0U1HDPAUING5l'lUS: 1umus 2.4STALU: 14.4STALLS 71~TAtl~ IUILDll/GHEIGHT: ALLOWAJLE PIOPDUO 10.Dfo s.m.oom121,mm=2S.Of, n11111.00J.\J 3611(11.DOI.I) • f;J MIXED USE DEVELOPMENT 1-12834 232 ST., Map• Ridge, BC J.G As Noted )> -0 -0 IT1 z 0 >< 0 ~ e ~~ :2 "8 t 0. s ~ 0 L. EE HI s..~,a: ; 'I~ ~ (l.)IJ_ ~~o LH ~ !:!! 8- A-1.0 ! i I ~!! Cz:: .l ~ 1\'I l·,,11 ''l TO: City of Maple Ridge His Worship Mayor Michael Morden and Members of Council MEETING DATE: October 6, 2020 FILE NO: 2017-233-RZ FROM: Chief Administrative Officer MEETING: Co W SUBJECT: First and Second Reading Official Community Plan Amending Bylaw No. 7673 -2020 Ground-Oriented Residential Infill Development Permit Guidelines EXECUTIVE SUMMARY: Over the last year, the City has been experiencing a growing interest in triplex, fourplex and courtyard housing forms permitted under the RT-2 (Ground-Oriented Residential Infill) zone. It was intended that for the first year, applications received for triplex, fourplex and courtyard housing would require a Multi-Family Development Permit and review by the Advisory Design Panel. Specific, tailored guidelines were expected to be developed over the first year of adoption. Staff are looking to streamline the development application process through the use of tailored ground-oriented development permit guidelines. On June 9, 2020, draft Ground-Oriented Residential Infill Development Permit Guidelines were presented for review and comment at Council Workshop. At that meeting, Council directed staff to prepare an Official Community Plan Amending Bylaw for the Ground-Oriented Residential Infill Development Permit Guidelines. Official Community Plan Amending Bylaw No. 7673-2020 (Appendix A) has been prepared to amend the Official Community Plan (OCP) to include the Ground-Oriented Residential Infill Development Permit Guidelines. It is recommended that OCP Amending Bylaw No. 7673-2020 be considered at the next Regular Council meeting for first and second reading. RECOMMENDATION: 1. That, in accordance with Section 4 75 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7673-2020 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2. That Official Community Plan Amending Bylaw No. 7673 -2020 be given first and second reading and be forwarded to Public Hearing. 1.0 BACKGROUND: 1.1. Development of the RT-2 (Ground-Oriented Residential Infill) Zone The Housing Action Plan (HAP), endorsed in 2014, and its Implementation Framework, endorsed in 2015, includes a number of goals and principles aimed at providing safe, affordable and appropriate housing for the community. Strategy #1 of the Housing Action Plan articulates the importance of a diverse housing mix, the importance of housing innovation and encourages the City to "support the 2564131 -I -ia8~ development of a mix of housing forms". The Housing Action Plan Implementation Framework reaffirmed the importance of these new housing forms to increase housing options in Maple Ridge by identifying the development of a triplex/fourplex zone as a short term action item. In April 2016, Council received a report outlining possible policy and zoning next steps to help implement triplex, fourplex and courtyard residential forms of development. Development Permit options specifically tailored for these housing forms were also discussed. At this meeting, Council directed that staff prepare OCP and Zoning Bylaw amendments to create a zone for triplex, fourplex and courtyard residential. In June 2017, Council received a staff report presenting policy and zoning amendments to the OCP, Zoning Bylaw, and Off-Street Parking and Loading Bylaw to create a new RT-2 (Ground-Oriented Residential Infill) zone for triplex, fourplex and courtyard residential forms. The proposed amendments provide for the infill of ground-oriented residential buildings within established residential neighbourhoods and along major corridors, in a form that will be incremental and sensitive to the existing and emerging context. Based on this information, Council gave first reading to OCP Amending Bylaw, Zone Amending Bylaw, and Off-Street Parking and Loading Amending Bylaw on June 13, 2017 to create the new RT-2 zone. The Bylaw was adopted in January 2019 and since that time Council has considered a number of triplex, fourplex and courtyard housing applications. 1.2. Development of the Ground-Oriented Residential Infill Development Permit It was intended that for the first year, applications received for triplex, fourplex and courtyard housing (RT-2 Zone) would require a Multi-Family Development Permit including a review by the Advisory Design Panel. During this time, design guidelines specific to these new forms would be developed with the assistance and input of the Advisory Design Panel. In the fall of 2019, the City engaged EcoPlan International for consulting services to assist with the development and production of the Ground-Oriented Residential Infill Housing Development Permit. Over the past year, staff have been refining the requirements of the Ground-Oriented Residential Development Permit with the developers and designers of the in-stream rezoning applications, as well as other developers interested in this new housing form. As a result of this work, a first draft of the Development Permit went to the Advisory Design Panel for review and comment in early 2020. The Advisory Design Panel members were pleased with the document and stated that it was descriptive and well-written. The following resolution was passed at the City of Maple Ridge Advisory Design Panel Meeting held March 18, 2020: R/2020-010 That the Advisory Design Panel support that the Draft Ground-Oriented Infill Residential Housing Development Permit Guidelines be forwarded to Council for consideration. On June 9, 2020, the draft Ground-Oriented Residential Infill Development Permit Guidelines were brought forward for Council consideration. EcoPlan International provided an overview of the intent and content of the Guidelines. At that meeting, Council passed the following recommendations: 1. That the Ground-Oriented Residential Infill Development Permit Guidelines be used to guide the preparation and evaluation of new and in-stream triplex, fourplex and courtyard housing applications; 2. That an Official Community Plan Amending Bylaw for the Ground-Oriented Residential Infill Development Permit Guidelines be prepared; and further 2564131 Page 2 of 6 3. That In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies; and In that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City's website, together with an invitation to the public to comment. 2.0 DISCUSSION: 2.1 Overview of the Ground-Oriented Residential Infill Development Permit Guidelines The Ground-Oriented Residential Infill Development Permit would be designated under Section 488 of the Local Government Act which permits the establishment of guidelines for the form and character of intensive residential development. The Development Permit will help ensure that new residential infill development within established residential neighbourhoods will be incremental and sensitive to the existing and emerging context. These new housing forms provide flexibility for ground-oriented residential infill, offering the City and its residents' a greater variety of housing options. The complete Official Community Plan Amending Bylaw No. 7673-2020 -Ground-Oriented Residential Infill Development Permit Guidelines are attached as Appendix A. The Development Permit is laid out for ease of use, including illustrative images and cross-sections, and identifies the intent, guideline concepts, as well as the key design elements of the housing types, which include: • Single Family Character: o Respect the neighbourhood context, in terms of size, scale and massing. o Transition to neighbouring properties by stepping massing down. o Resemble a 'single family' house with a clearly identifiable front entrance oriented to the street to fit seamlessly into the neighbourhood. o Encourage building articulation to create a comfortable scale and interesting streetscape. o Create unit and building diversity to ensure a varied streetscape. • Greenery & Landscaping: 2564131 o Provide usable private space for each unit through landscaping and screening. o Encourage permeable surfaces for pathways and driveways as well as other opportunities for infiltration and on-site rainwater retention. o Encourage pedestrian and neighbour-friendly lighting. o Utilize screen and fence material that is attractive, durable and contributes to the quality of the residential landscape design. Page 3 of 6 • Courtyard Areas: o Incorporate a flexible common area (not designed for parking) intended as a pedestrian-friendly space that invites quiet, non-motorized movement. o Be a focal and an organizing element of the development and not 'leftover' space. o Provide for a variety of gathering opportunities, including different gradations of privacy and multi-functional elements to provide seating/ screening/ recreational opportunities. o Extension of the unit living rooms with private patios and entries oriented around the common space to facilitate neighbourly interactions. o Defined site landscaping through the use of plants, trees and minor changes in grade in addition to hard landscaping. • Access: o Require a clear access route to the entrance of the units, with neighbour-friendly lighting. o Share site access between units, with appropriate signage. o Where lanes exist they can provide concealed access to parking and reduce the amount of paved area that detracts from the streetscape. Applying recesses to front entrances and garage entrances combined with screening and landscaping can also provide each dwelling with a feeling of uniqueness. 2.2 Impact on RT-2 Inquiries and Applications By adopting the Ground-Oriented Residential Infill Development Permit Guidelines, staff will be able to work closely with applicants and interested developers on the design details of their projects. Having clear form and character guidelines will streamline the process and help the applications move expeditiously through the development application process. 2.3 Next Steps Based on Council comments at the June 9, 2020 Council Workshop, staff prepared Official Community Plan Amending Bylaw No. 7673-2020 to include the Ground-Oriented Residential Infill Development Permit Guidelines into the Official Community Plan. The draft Bylaw is being presented for Council comment at the October 6, 2020 Committee of the Whole and, should Council direct, be brought forward for consideration of first and second Reading at the October 13, 2020 Council Meeting and forwarded to Public Hearing. Figure 1 -Proposed Bylaw Amendment Process ~ .. ·· ~· =. ~· ~~···. .. .. . . . .. . . . . . .. .. . : . . __ ..... h .. __ .. We are here 2564131 Page 4 of 6 !- Upon Council endorsement of the Ground-Oriented Residential Infill Development Permit Guidelines in June 2020, all new and in-stream triplex, fourplex and courtyard applications that have not yet received third reading have been using the draft guidelines to guide the preparation and evaluation of their development proposals. Staff will continue to ensure that the guidelines are applied and referenced in upcoming Council reports for any applications that have not already completed third reading. In-stream applications that have received third reading are not subject to the Ground-Oriented Residential Infill Development Permit and would continue to proceed through the Multi-Family Residential Development Permit process. 3.0 Strategic Alignment: As part of the City of Maple Ridge Strategic Plan 2019 -2022, under its Growth theme, the implementation of strategic plans related to local infrastructure and the economy is identified as a key priority of Council. 4.0 Policy Implications: The City's Official Community Plan and Housing Action Plan establishes as a key goal the creation of community capacity to innovate and improve access and opportunity for affordable housing and housing choice in Maple Ridge. 5.0 Interdepartmental Implications: The Planning, Engineering and Building Departments continue to collaborate on research and policy matters to help foster greater affordable housing in Maple Ridge. Other interdepartmental efforts to create greater housing choice and offer more affordable, rental, and special needs housing options are ongoing. 6.0 Financial Implications: The -Ground-Oriented Residential Infill Development Permit Guidelines are currently part of the Planning Department's 2020 Workplan. 2564131 Page 5 of 6 CONCLUSION: Encouraging housing choice in Maple Ridge by implementing the RT-2 zone, through the use of supporting Development Permit guidelines, aligns with the goals, principles and strategies of the City's Official Community Plan and Housing Action Plan. These new housing forms provide flexibility for ground-oriented residential infill, offering the· City and its residents' a greater variety of housing options. The Ground-Oriented Residential Infill Development Permit Guidelines are intended to help ensure that new residential infill development within established residential neighbourhoods will be incremental and sensitive to the existing and the emerging context while streamlining the development application process. Therefore, it is recommended that Official Community Plan Amending Bylaw No. 7673-2020 (Appendix A) be granted first and second Reading and be forwarded to Public Hearing. "Original signed by Amanda Grochowich" Prepared by: Amanda Grochowich, MCIP, RPP Planner 2 "Original signed by Chuck Goddard" Reviewed by: Charles R. Goddard, BA, MA Director of Planning "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP GM Planning and Development "Original signed by Al Horsman" Concurrence: Al Horsman Chief Administrative Officer Appendix A: Official Community Plan Amending Bylaw No. 7673-2020 2564131 Page 6 of 6 CITY OF MAPLE RIDGE BYLAW N0.7673-2020. A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 APPENDIX A WHEREAS Section 4 77 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed desirable to amend Schedule "A" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No.7673-2020." 2. That the Table of Contents be amended by inserting the following after 8.13 Hammond Development Permit Area Guidelines: 8.14 GROUND ORIENTED RESIDENTIAL INFILL DEVELOPMENT PERMIT AREA GUIDELINES 3. That Chapter 3 Neighbourhoods & Housing, Section 3.1.4 Residential Infill and Compatibility Criteria be amended by repealing policy 3-20(d) and replacing with the following: d) adherence to Development Permit Guidelines for ground-oriented residential infill, multi-family and intensive residential developments as outlined in Chapter 8 of the Official Community Plan. 4. That Chapter 8 Development Permit Area Guidelines be amended by inserting the following after "Hammond" on the Title Page: • Ground-Oriented Residential Infill 5. That Chapter 8 Development Permit Area Guidelines, Section 8.2 Application and Intent be amended by inserting the following after 8.2 (8): 9. Ground Oriented Residential Infill Development Permit pursuant to Section 488 of the Local Government Act to establish guidelines for the form and character of intensive residential development. The Ground Oriented Residential Infill Development Permit applies to triplex, fourplex and courtyard housing developments. 6. That Chapter 8 Development Permit Area Guidelines is amended by inserting the Ground Oriented Residential Infill Development Permit Guidelines, a copy of which is attached hereto and forms a part of this bylaw as Schedule 1, following after Section 8.13 Hammond Development Permit Guidelines: 7. That Chapter 10 Area Planning Section 10.2 Albion Area Plan be amended by repealing policy 10-16 and replacing with the following: 10-16 Development in the Albion Area is subject to the Natural Features policies of the Official Community Plan. Multi-Family, Ground-Oriented Residential Infill, and Intensive Residential Developments must also adhere to the Design Guidelines detailed in Section 8 Development Permit Guidelines. 8. Maple Ridge Official Community Plan Bylaw No. 7060-2014 as amended is hereby amended accordingly. READ A FIRST TIME the day of READ A SECOND TIME the day of PUBLIC HEARING HELD the day of READ A THIRD TIME the day of ADOPTED, the day of PRESIDING MEMBER , 202. , 202. , 202. ,202. , 202. CORPORATE OFFICER ~ ~: ,-----:--,.-.-~_-:._-.~---~--~-~---~-~-~~-~ C Ground Oriented Residential Infill Guidelines ' ' Ground-Oriented Residential Infill -Development Permit Area Guidelines Triplex, Fourplex, and Courtyard Housing Triplex !> Neighbourhood 2 I City of Maple Ridge: Ground Oriented Residential Infill Guidelines Fourp/ex Courtyard Housing INTENT The Development Permit Area is designated under Section 488 of the Local Government Act to establish guidelines for the form and character of intensive residential development. The purpose of the Ground-Oriented Residential Infill Development Permit Area is to allow for the infill of ground-oriented residential buildings (triplex, fourplex and courtyard housing) within established residential neighbourhoods and along major corridors, in a form that is incremental and sensitive to the existing and emerging neighbourhood context. A Ground-Oriented Residential Infill Development Permit is required for all new triplex, fourplex and courtyard development on land designated Urban Residential on Schedule B of the Official Community Plan other than those circumstances indicated in Section 8.4 Development Permit Exemptions. The following form and character guidelines apply to all triplex, fourplex and courtyard developments. These guidelines must support specific neighbourhood policies and context as outlined in Area Plans adopted by the City of Maple Ridge. In the event of a conflict between the Development Permit Guidelines and those contained in the Area Plans adopted by the City, the latter shall apply. KEY GUIDELINE CONCEPTS Applications for Development Permits will be assessed against the following key concepts as follows: • Incremental and sensitive integration of RT-2 Ground-Oriented Residential Infill Zone projects into existing neighbourhoods. • Consider similarity of scale, massing and appearance to a detached single-family dwelling, and avoid replicating townhouse or rowhouse housing form. • Ground-oriented infill developments are expected to relate to the height and location of existing single detached neighbours and sensitively transition to neighbouring properties by stepping massing down, where applicable. • Dwelling units must be in one building with shared party walls or as a stacked unit to create triplexes or fourplexes. • In the case of courtyard residential development, dwelling units may be arranged individually or attached in groups of buildings that still resemble single family dwellings. Dwelling units must be clustered around a shared courtyard in a village-style residential pattern. In addition, private greenspace requirements must be met for each unit as outlined in the Maple Ridge Zoning Bylaw No. 3510 -1985, as amended from time to time. • Access to public roads to be in accordance with the Maple Ridge Design Criteria Manual. A secondary driveway may be approved by the Engineering Department, where it supports key guidelines concepts. • Design and construction of new buildings located within designated floodplains to be in accordance with Provincial legislation and the Zoning Bylaw. • Effectively utilize the site context to create uniqueness, orient entrances towards the street, and use landscaping and screening to create private or semi-private yard spaces. • Encourage permeability of rainfall and meet City of Maple Ridge stormwater management requirements and best management practices. • Contribute to a more sustainable community and neighbourhood, design for health and wellbeing, use green infrastructure, adaptations for climate change and resiliency. City of Maple Ridge: Ground Oriented Residential Infill Guidelines I 3 A. Neighbourhood Character -Massing, Siting, and Design 4 I City of Maple Ridge: Ground Oriented Residential Infill Guidelines I I I I i ' Siting and Building Design Reinforce existing neighbourhood character patterns -massing, spacing, streetscapes and housing types. Pick up on pattern~-· ~ of the existing l -· -( ,. ·· 0 Maintain or compliment existing rooflines ne;ghbwhoo~ f-----------4 , : , . ':·, </ 1.___J -i_' . '\~ \ ,._ _____ • _____ ~ ___ • _ ~ Maintain a similar -------------~ ------.,.. set-back Existing residential Maintain compatible or provide variation in roof lines to compliment existing roof lines of adjacent residential. Face entrances to the street and provide direct pedestrian access. New multi-plex residential 1) Reinforce the existing neighbourhood character by incorporating common patterns and elements of the surrounding neighbourhood into the design themes of the new development, through: i. Articulation of fa9ade elements, such as r--'. ,·-porches, chimneys, projections, recesses, [ and balconies; (~ ii. Placement, size, shape and number of doors l · ! and windows; , iii. Setbacks of existing housing; k iv. Location and visual appearance of ~,;,-__ driveRays, gar.ages andLor parking.iacllitLes;, _____ -'-'"' v. Selection of appropriate and compatible roof forms, and; vi. Design of hard and soft landscaping. 2) Development should face the street, through: i. Siting the main entrance to the street and direct pedestrian access to individual units, and; ii. Use appropriate exterior treatments and differentiated facades. 3) Design pedestrian pathways, patios, retaining walls, lighting and fences to be detailed, functional, and where applicable, aligned with specific neighbourhood policies and context where outlined in Area Plans adopted by the City of Maple Ridge. City of Maple Ridge: Ground Oriented Residential Infill Guidelines I 5 1:~ !' l /: i r r r r· ,_ ' ~-,. ' ' ' t·--,. ,.· I-r Maintain an equal level of design quality on double fronted corner lots Utilize topography in the 4) Design developments on corner lots or double-fronting lots with an equal level and quality of design in detailing on each street front. 5) Design and site buildings to respond to existing site characteristics and take advantage of natural features (i.e. topography) or views and view corridors. 6) Design to maximize privacy and minimize views onto adjoining sites, particularly for portions of the development abutting the side yards of adjacent single detached residential uses. design of units. ·:=======;::=:::, Take advantage of views Design buildings that respond to existing site characteristics and take advantage of natural views or view corridors. 6 I City of Maple Ridge: Ground Oriented Residential Infill Guidelines Massing Step down height to existing residential heights, and vary roof forms to reduce visual length of building. Existing residential Relate to existing front yard set backs Design an orient residential units to appear as a 'single family house'. Variation in building fac;;ade reduces visual length and massing. Articulate to look like single-family units 7) Design and orient residential units to appear as a 'single family house'. i. New development should respect character elements of the existing residential inventory if identified in an Area Plan. ii. Consider the form, massing and setbacks of the surrounding neighbourhood. iii. Where there is a difference in height of greater than one storey between new and existing-development,-sensitivelytransition to directly adjacent properties by stepping down the massing of the building. iv. Relate infill development to the front yard set-backs of the surrounding neighbourhood. 8) Provide a thoughtful interface with adjacent properties through sensitive side yard setbacks. 9) Provide variations in the roof forms and building facades to help reduce the visual length of individual buildings. For example, use of dormers, gables, and architectural detailing into the roof structure. 10) Site and building design should mitigate for potential shadow casts and blocking of daylight on nearby properties. City of Maple Ridge: Ground Oriented Residential Infill Guidelines I 7 Unit Design r--------------, iD I 2 !D I 4 3 I t-----------------I-Provide a variety of unit sizes. Maximize connections with the street, outdoor space and ensure casual overlook of courtyard spaces. 8 I City of Maple Ridge: Ground Oriented Residential Infill Guidelines 11) Adjust massing and building forms to ensure a variety of unit sizes which may accommodate different family sizes, age-related abilities and affordability. 12) Design residential units with enough width (minimum 7.5m) to include attractive entrances and windows between garage doors. 13) Organize interior living spaces to ensure casual overlook of common courtyard space. 14) Locate and size windows to maximize visual connections with the street, outdoor spaces and increase availability of natural light. 15) Provide adequate storage space in all residential units. --r I f I ! [ :-f : r= f I i 1 f I f r I I : f-t I r r --+ ! i 1~ I ~-=:· co; -~----~-~---:,, Entrances Provide a clear entrance and directly connect to the street front. 16) Entrances should: Provide weather protection and encourage overlook of semi-private and public spaces. i. Include clear pedestrian access routes to the entrance of each unit from the street that does not cut through the private space of another unit; ii. Each unit is addressed with large numbers visible from the street. Directional signage may be required, depending on number of units; iii. Provide weather protection and adequate exterior lighting, and; iv. Encourage overlook of semi-private and public spaces. City of Maple Ridge: Ground Oriented Residential Infill Guidelines I 9 " I 1- Decks/ Porch/ Balcony/ Materials Create a strong relationship to the fronting street. Use high quality cladding materials and detailing in design. 10 I City of Maple Ridge: Ground Oriented Residential Infill Guidelines 17) Create a strong relationship between the private and public realm by facing development to the street and locating windows, balconies and patios on to semi-private or public outdoor spaces. 18) Where undersides of balconies and porches are visible from a street or public walkway, cover exposed areas with exterior finishes to provide a finished appearance to the public. 19) Use high-quality exterior cladding materials, such as wood, stone, brick, concrete composite or other acceptable alternatives. Low quality vinyl is discouraged as an exterior cladding material, especially for front facing walls. 20) Where possible, continue detailing in design and materials on the principal fa9ade(s) to the side and rear elevations. Landscaping and Open Space Provide definition and soften edges with landscaping. Delineate private space with landscaping. 21) Landscaping both within private, semi-private or common areas should: i. Provide definition for pedestrian corridors; ii. Delineate private and semi-private space from public or common space; iii. Provide adequate screening between private outdoor spaces; iv. Present a pleasing street image; v. Provide a suitable buffer between public road and privacy areas; vi. Soften the transition between adjacent land uses; vii. Create interesting views and focal points in and out of the site, and; viii. Reinforce design continuity with neighbouring properties, through use of plant materials and other landscaping elements, where appropriate. 22) Maximize the amount of landscaped areas and minimize the amount of impervious paved surfaces to meet Tier A requirements as outlined in the City's Design Criteria Manual for on-site absorption of rainwater. 23) Utilize permeable pavers and other green infrastructure. 24) Minimize erosion potential by discouraging excessive changes to existing slopes, maintaining existing vegetation on slopes, and planting new and existing slopes with stabilizing vegetation. 25) Where possible, retain existing mature trees through siting and design and ensure accordance with the City of Maple Ridge Tree Protection and Management Bylaw No. 7133-2015, as amended from time to time. City of Maple Ridge: Ground Oriented Residential Infill Guidelines I 11 Enhance existing vegetation with new planting where construction has destroyed vegetation. Use drought tolerant or native plant species for landscaping. 12 I City of Maple Ridge: Ground Oriented Residential Infill Guidelines 26) Incorporate deciduous tree species into street front landscaping to define site boundaries, enhance public space, and to permit light penetration in winter. Refer to recommended tree species within the City of Maple Ridge Street Tree Species and Replacement list. 27) Enhance existing vegetation with new planting whenever construction activity has destroyed vegetation. 28) Use drought tolerant and/or native plant species, pollinator plants and "non-irritant"/allergy friendly species for landscaping. 29) Incorporate rain gardens and vegetated swales into parking area landscaping to increase the natural absorption of rainwater runoff from paved areas into the ground, impervious liners and drainage will be required if located within an escarpment area. l Courtyards The courtyard is intended as an outdoor common space for use by residents and not for vehicles. Activate courtyard spaces, provide for a variety of recreational opportunities and encourage neighbourly interaction. •-< ..... ,, ~., ,,. ; -....... Maximize solar gain for courtyard spaces. ..... 30) A courtyard is intended to be a semi-private outdoor common space for use by all residents that: I I ft I ~i I r= § [g § § I !-o ~ rs=, ft lo ~r f~ l'~~ tr [ ~j IJ ~ ~g i i. Is a focal organizing element of the I development; :,t ~~ ii. Is flexible space which integrates well Ii] between the site and building(s); rl iii. Be of a shai::ie and size that i::iermits a rang~e _____ -=[I of activities; iv. Provides for a variety of passive and active gathering opportunities, including programmable spaces; v. Defined through the use of plants, trees, and landscaping; vi. Have adequate natural light, and; vii. Not designed for parking. 31) Where possible, design 'L' or 'U' shaped courtyards facing north-south to maximize solar gain . 32) Facilitate neighbourly interactions by orientating private patios and entries around the courtyard. City of Maple Ridge: Ground Oriented Residential Infill Guidelines I 13 =-I I ~----------------~ Internal entrances face and overlook the courtyard. Activate the transition between private and outdoor living spaces with stoops, stairs and porches. 14 I City of Maple Ridge: Ground Oriented Residential Infill Guidelines 33) Activate the transition between private entrances, outdoor living spaces, and the courtyard with stoops, stairs, and porches where appropriate. 34) Where principal unit entrances are not fronting a street, design entrances with an address, to face the courtyard and not an internal side setback. 35) Use multi-functional elements to provide seating, screening and/or recreational opportunities in the courtyard such as: i. Communal gardens to provide residents with the opportunity to interact as well as grow food; ii. Amenities for pets, in particular for exercise and relief; iii. Opportunities for children to experience cognitive and imaginative play, as well as active play, and; iv. Seating for gathering and elderly or mobility challenged residents. 36) Incorporate elements (railings, seating, etc.) that provide amenity and assistance to residents and that are of high quality and made of durable material to minimize maintenance. Fencing/ Screening/ Outdoor Lighting Provide fencing with landscaping to delineate the private realm. Incorporate pedestrian level lighting that does not pose a nuisance to adjacent residents. 37) Ensure that the height and location of a landscape screen: i. Adequately protects privacy to adjacent properties; ii. Maintains driving site lines from adjacent roads, maneuvering aisles, parking lots, and; iii. Enhances the quality of the streetscape and outdoor living spaces. 38) All screen and fence material should be attractive, durable and contribute to the quality of the residential landscape design. 39) Define public and private space through the use of front and exterior side yard landscape screens or fences. 40) Provide fencing in combination with landscaping. 41) Avoid the use of chain link fences, in particular along street frontages. 42) Provide adequate lighting for all entrances and associated sheltering elements. 43) Provide pedestrian level lighting along all pedestrian routes and open spaces. 44) Design outdoor lighting to minimize light pollution and ensure lighting glare does not pose a nuisance to adjacent residences, pedestrians or motorists and/or visible from the public right-of-way or adjacent residential land. City of Maple Ridge: Ground Oriented Residential Infill Guidelines I 15 Address and Signage Ensure the address or signage is visible from the sidewalk and street. 16 I City of Maple Ridge: Ground Oriented Residential Infill Guidelines 45) Where signage is used to indicate a name of the complex (a courtyard development), it must conform to the Maple Ridge Sign Bylaw No. 4653-1992, as amended from time to time. In the event of a conflict between the Maple Ridge Sign Bylaw and these guidelines, the Bylaw shall take precedent. 46) Integrate and complement the address and/or signage design and materials to the scale and architectural detail of the building(s). With this, each unit address should be clearly identified and lit. 47) Ensure the address and signage (if a courtyard development) is visible from the street and clearly outlines unit location without being visually obtrusive yet accessible to emergency and other services. -~--· ---r.:~: f.:~. ' ' ' ' ' ' ' ' r-.--,_ ' r-·- L~ i= i Vehicle Access, Parking and Circulation Locate parking at the side or rear. Recess parking from any front fac;ade. Utilize permeable paving materials or use of parking strips to reduce paved areas and increase absorption of water run-off. 48) Locate parking and servicing in the building, or to the rear of the site with access from a lane, or flanking street for corner lots. Where a parking garage fronts a street, recess the parking from the front fac;ade of the building and not protrude beyond the front entrance of a unit. 49) Provide architecturally compatible and adequately screened attached and detached parking structures. 50) Reduce the visual impact of parking and parked cars. i. Design parking areas to be no greater than half the width of the full front fac;ade of the I building. I ii. Minimize the visual width of the driveway 1 ·_ through the use of landscaping strips, I: trees, building edges, pedestrian pathways I-adjacent to the parking area, and use of i _ pavement treatment. ! iii. Enhance the appearance of garage doors by ! using quality materials and details that work 11 _· with the rest of the development. ------------------------------< iv. Where cantilevered car ports are installed, ensure posts are set back and foundation reinforced. v. Pair one driveway for two units instead of one driveway each. 51) Minimize impervious materials for surface parking and design to provide additional outdoor flex space when not used by cars through permeable pavement or alternative surface treatments. 52) Conform road grades, streets, lanes and driveways to the existing grades as closely as possible to ensure minimal disruption of slopes and vegetation. City of Maple Ridge: Ground Oriented Residential Infill Guidelines I 17 Minimize parking and incorporate into the building structure. 18 I City of Maple Ridge: Ground Oriented Residential Infill Guidelines 53) Parking plans must conform and align with the Maple Ridge Off-Street Parking and Loading Bylaw No. 4350 -1990, as amended from time to time. In the event of a conflict between the Maple Ridge Off-Street Parking and Loading Bylaw and these guidelines, the bylaw shall take precedent. !§ j: ~ ~ ' ,-,-' ' ' ' ,_ ' ,_ r: r Refuse, Recycling and Service Areas Refuse, recycling and service areas should be easily accessible with the ability to be stored in an individual garage or enclosed area. Locate building systems to minimize noise, exhaust, etc. 54) Locate refuse, recycling and service areas to be: i. Inside each unit (garage) or common indoor service area; ii. Easily accessible to residents and service vehicles; iii. Incorporated into the overall design of the development, and; iv. Animal resistant. For convenience and efficient use of space, two residential units may have a shared or combined space. Recycling and solid waste must be in accordance with Maple Ridge Solid Waste and Recycling Regulation Bylaw No. 6800-2011, as amended from time to time. 55) Provide a structure designed to be compatible with the architecture of the building and screen from public view, all garbage, recycling or other waste containers when waiting for pick-up to avoid containers being left on the street and that allows for adequate maneuvering space for refuse removal vehicles. 56) Locate ancillary devices, such as building ventilation systems to minimize noise, exhaust nuisances or setting off carbon dioxide detectors. 57) Install one set of service connections for multiple units (i.e. one water meter) to maximize efficiency and minimize visual impacts of services. City of Maple Ridge: Ground Oriented Residential Infill Guidelines I 19 Energy Efficiency and Conservation Coniferous trees \ :re a barrier to ~ind in the winter. ~ Deciduous trees allow shade in summer, light in winter Plant energy efficient landscapes. Use energy efficient lighting with motion sensors to avoid unnecessary use. 20 I City of Maple Ridge: Ground Oriented Residential Infill Guidelines 58) Design energy efficient landscapes. This can be accomplished through: i. Use of native and/or drought-resistant species; ii. Design the landscape to moderate the effect of wind; iii. Locate deciduous trees on the south side of buildings to provide shade and minimize unwanted heat gain during summer and to provide solar access and passive solar gain during winter; iv. Allow natural draining to occur throughout the site; v. Allow daylight into the buildings, and; vi. Redirect water from rooftop runoff and downspouts into vegetated areas or rain barrels for later irrigation use. 59) Consider microclimate conditions created by surrounding existing and planned buildings for the selection and placement of trees and other plant material. 60) Use energy efficient heating, air conditioning and ventilation systems. 61) Utilize energy efficient light fixtures, such as LED or solar powered lights, and avoid unnecessary use by incorporating timers, photo sensors or motion detectors. 62) Reduce building energy consumption through the use of alternative energy sources and of high-quality durable materials with a long lifespan, where possible. 63) Solar energy devices are encouraged. In Residential and Commercial zones, solar energy devices shall be permitted provided that: i. the device shall be attached to either a principal or accessory building; ii. the device shall not extend above the ridgeline of the roof, and; iii. the device shall not extend beyond the outermost edge of the roof. I i r : f r-1 --f: ~= !--. II ir ,~ r; ! 1 I .~~~r-~ Safety & Hazards Triplex, fourplex, courtyard housing Private space Visible fron rentrance / \ ; I ./ I Ovflook I I I I / Public space ,/~ Permeable site lines I i/ --J Street Landscape and low fencing delineates private space. Transition from public to private spaces and provide privacy while still creating opportunities for casual surveillance. Provide good opportunities for natural surveillance (porches, balconies, etc.). 64) Design developments to maximize opportunities for natural surveillance, allowing people to easily view what is happening around them during the course of everyday activities. 65) Incorporate Crime Prevention through Environmental Design principles into the design with cenvenient, safe, identifiable and lclniversally accessible access routes to building entrances. 66) Design buildings to minimize the visual impacts of elevation due to flood construction level (FCL) requirements within a floodplain, such as landscaping to transition grade changes, use of retaining walls, terracing and rockeries, raised courtyards, porches, etc. City of Maple Ridge: Ground Oriented Residential Infill Guidelines I 21 ,. f:-; ,. ,. ' ' ' ' != r I L. r r L 1-f ! I _r-!-! r-r r 1-~ lo i: I ! Accessible Design Include some units that maintain barrier free access as part of the overall development (i.e. zero-step design, wide pathways and doorways, etc.) 67) Include developments with units that have barrier-free access or can be easily adapted to support universal accessibility1, and include consideration for the design of common open areas, sidewalks and pathways (wide enough for wheelchairs and scooters), slope, step riser heights, grade changes and appropriately located curb cuts/curb let-downs. 68) Utilize best practices for universal design and design layouts for identified accessible units (i.e. layouts with a Master Bedroom on the same floor as the Main Living area, and one-level units in conjunction with split level units). 69) Consider interior details and finishes (e.g. door hardware, flush thresholds, wider doorways, lever door handles, coloured entry doors, an accessible washroom on the main floor, heights of light switches, electrical outlets and fixtures and non-slip flooring throughout). 70) Consider exterior details and finishes, including zero step entry, adequate lighting, signage, non-slip paving, and accessible parking stalls to accompany identified units. 71) Design that allows for low-maintenance building and landscaping materials associated with accessible units or units targeted to those with accesibility challenges. 1 Universal accessibility-Zoning Bylaw Definition: means an accessible and unobstructed area or areas available for use by all the building's inhabitants; having no slope greater than 5%; providing for greenery, gardens, recreational space and other leisure activities normally carried on outdoors. 22 I City of Maple Ridge: Ground Oriented Residential Infill Guidelines --, ~ ' ' ' ,_ i f r ~ I: L I I I ! Noise and Vibration Incorporate noise abatement and vibration mitigation measures for new development adjacent to rail lines 72) Design and construct buildings to maximize sound attenuation between units, between public roads and units, and between adjacent land uses and units. 73) Consider noise abatement and vibration mitigation measures for all new building construction within 50 meters of the railway corridor. i. Assess the level and impact of noise and vibration on a development site by a qualified acoustics and vibration consultant through the preparation of a noise and vibration impact study, undertaken early in the process. ii. Assess the impact of all noise and vibrational sources affecting the development site and provide recommendations for noise abatement and vibration mitigation for the site. City of Maple Ridge: Ground Oriented Residential Infill Guidelines I 23 ~, ! : 1~••• mapleridge.ca City of Maple Ridge TO: His Worship Mayor Michael Morden and Members of Council MEETING DATE: October 6, 2020 FILE NO: 2020-117-RZ FROM: SUBJECT: Chief Administrative Officer MEETING: C o W Second Reading Official Community Plan Amending Bylaw No. 7659-2020; 11917 and 11903 Burnett Street, Temporary Use Permit EXECUTIVE SUMMARY: An application has been received to amend the Official Community Plan (OCP), Appendix D -Temporary Use Permits. The proposal is to designate the subject properties located at 11917 and 11903 Burnett Street as a Temporary Use Permit Area, to allow for a temporary sales centre for the future apartment use on site. The rezoning bylaw for a 54-unit apartment building (2017-489-RZ) was granted final reading on September 8, 2020. RECOMMENDATIONS: 1) That, in accordance with Section 4 75 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7659-2020 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2) That Official Community Plan Amending Bylaw No. 7659-2020 be given second reading and be forwarded to Public Hearing; 3) That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement for the Temporary Use. Servicing requirements due to change to land use in the future shall be reviewed by Engineering; ii) Amendment to Official Community Plan, Schedule "D -Temporary Use Permits" identifying the subject properties for temporary use as a sales centre, for a maximum term of 3 years; DISCUSSION: 1) Background Context: Applicant: Owner: Travjit Johal 1135888 BC LTD Legal Description: Lots 6 & 7, Section 17, Township 12, Plan 22046 2020-117-RZ 1104 Page 1of 4 OCP: Existing: Proposed: APTL (Low-Rise Apartment) APTL (Low-Rise Apartment) Zoning: Proposed: RM-2 (Medium Density Apartment Residential), adopted September 8, 2020 Surrounding Uses: North: Use: Zone: Designation: South: Use: Zone: Designation: East: Use: Zone: Designation: West: Use: Zone: Designation: Proposed Use of Property: Site Area: Access: Servicing requirement: 2) Project Description: Apartments RM-2 (Medium Density Apartment Residential) Low-Rise Apartment Apartments RM-2 (Medium Density Apartment Residential) Low-Rise Apartment Single-family residential RS-1 (One Family Urban Residential) Urban Residential Apartments and vacant RM-2 and RM-6 (Regional Town Centre High Density Apartment Residential) Low-Rise Apartment, and Medium and High-Rise Apartment Temporary Sales Centre for Apartment Use (2017-489-RZ) 0.267 ha (0.661 acres) Burnett Street Urban Standard The subject properties are each approximately 1340 m2 in area and located within the Town Centre Area Plan of the Official Community Plan. The original structures on both lots were demolished in 2018. Rezoning application 2017-489-RZ, to rezone the subject properties from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) for a 54-unit apartment building, received final reading at September 8, 2020. The applicant is currently proposing a temporary sales centre of approximately 960 ft2 (88 m2) to be located at the front of the property at 11917 Burnett Street as well as five parking stalls and an asphalt parking drive isle on the property located on the adjacent 11903 Burnett Street (See Appendices A and B). Landscaping is proposed along the Burnett frontage of these lots. 3) Planning Analysis: i) Official Community Plan: The development site is located within the Town Centre Area Plan and is currently designated Low Rise Apartment. Section 492 of the Local Government Act provides for areas to be designated in the OCP where Temporary Use Permits may be permitted where the zoning does not allow such uses. The Temporary Use Permit (TUP) can override a parcel's underlying OCP designation and zoning. OCP 2020-117-RZ Page 2 of 4 Amending Bylaw 7659-2020 must receive four readings from Council and be presented at a Public Hearing. Notice similar to Public Hearing is also required. An amendment to the OCP identifying these areas must be adopted prior to issuance of such a permit. Currently, the OCP only allows temporary uses to occur on specifically designated lands. Thus, an OCP amendment is therefore required to allow the new temporary sales centre as the current and proposed zoning for the future apartment does not permit sales centres. As per Section 492 of the Local Government Act, a Temporary Use Permit (TUP) is valid for up to three years, with the possibility of another three year maximum extension. The applicant will need to ensure that construction of the proposed apartment building under the Development Permit is coordinated with the temporary sales centre under the TUP. Council may decide to require the subject sales centre building to be relocated off-site or demolished once the apartment construction progresses and/or the need for the temporary sales centre ceases to exist. ii) Zoning Bylaw: The subject properties were rezoned for apartment building use under file 2017-489-RZ, which was granted final reading on September 8, 2020. The subject application 2020-117-RZ is to allow the temporary use of the properties as an sales centre, for three years, with a possibility of another three year maximum extension by Council. iii) Advisory Design Panel: The proposed Temporary Use Permit application for a commercial sales centre use is not subject to review by the Advisory Design Panel prior to second reading. iv) Development Information Meeting: No specific Development Information Meeting was held for the temporary use of Sales Centre on the subject properties. 4) Interdepartmental Implications: At building permit application stage, the applicant will need to ensure a clear code review and clear code plans are provided, and an address for the sales centre is provided. As a standard, a separate permit is required for sign(s); the applicant will need to ensure the proposed signage complies with the City of Maple Ridge Sign Bylaw. The applicable servicing and street frontage works under the rezoning for the apartment building will need to be completed in advance of the sales centre. 5) Local Government Act: An amendment to the OCP requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 477 of the Local Government Act. The amendment required for this application is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, 2020-117-RZ Page 3 of 4 including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. 6) Citizen/Customer Implications: The subject amendment of the OCP is to allow a temporary use of the properties as a sales centre for the apartments to be constructed as per the approved Development Permit. The Temporary Use Permit is valid for a maximum of three years, with an opportunity to extend with another maximum three years. CONCLUSION: It is recommended that second reading be given to OCP Amending Bylaw No. 7659-2020, and that application 2020-117-RZ be forwarded to Public Hearing. "Original signed by Mark McMullen" Prepared by: Therese Melser Planning Technician "Original signed by Chuck Goddard" Reviewed by: Charles R. Goddard, BA, MA Director of Planning "Original signed by Christine Carter" for Approved by: Christine Carter, M.PL, MCIP, RPP GM Planning & Development Services "Original signed by Al Horsman" Concurrence: Al Horsman Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B - Ortho Map Appendix C -OCP Amending Bylaw No. 7659-2020 Appendix D -Site Plan, Building Elevation Plans and Landscape Plan 2020-117-RZ Page 4 of 4 APPENDIX A 12032 I 12028 /30 '-" ~ 51 :h i':! :::: lo ~ ~~ N 12026 N N -~ "' RUNK ROAD DEWDNEY TRUNK ROAD ,--------1-------~------~ f~019~245-VP AM .. I <o ill <o "' ~ N "' "' • y "2019:~45-RZ 2019-245-DP~ "' N N Scale: 1 :2,500 11969 11963 11953 >-' (/) a, ~ Legend ~ ~ 11954 & iil ~1960 FULLER AVE. 11932 11931 11931 11930 11940 I ~yy vxxxx ! ; 1)11·~,,;ic xV~ I ~ r?VV<-./V'..JVV<v SUBJECT PROPERTIES 11+-----, J~~1;,;~~ ~ I 2018-319-VP 11935 I I>< )< )< )()< )< )< > > 11950 11940 11930 11920 11921 11922 11921 V 11920 11917 11910 11911 11900 .... 11910 (J) 11912 11911 11900 11903 .... .... w 11902 11901 11901 z 11900 O'. 11890 :::, m 11898 11891 11890 11891 11880 11887 11888 11881 11880 11881 11870 11869 11830 11868 >-' (/) w 11860 w (!) 11878 11871 11851 11868 11861 11857 ---I 11856 11850 \ J1Ji./i!) __ ~ --11851-\ 11845 >-' (/) (1> 11837 ~ 11843 11844 ~ 11821 ~ 11836 \ 11840 11830 11848 11841 11838 11831 & iil 11824 11825 11826 11821 11820 11818 11811 11810 11816 11817 11810 11801 11800 11808 11809 11797 11798 11791 11790 1------2017-035-V~, 11790 11191 l,x '>( y V )'_ V V'V v,:1 r,:-,::~~,t-------j 2017-035-DP~tOJ~~~3,::t 201, s~osi-RZ 11780 11788 11781 11903/17 BURNETT STREET PID'S: 009-150-587, 009-150-544 PLANNING DEPARTMENT ---Ditch Centreline ---..:::::::::::::..:...:.18 .• ~ Active Applications (RZ/SD/DPNP) FILE: 2020-117-RZ DATE: Apr 24, 2020 mapleridge.ca BY:PC r : N Scale: 1 :2,500 APPENDIX 8 11903/17 BURNETT STREET PID'S: 009-150-587, 009-150-544 PLANNING DEPARTMENT ~,, •.• FILE: 2020-117-RZ DATE: Apr 24, 2020 mapleridge.ca BY: PC ' ~~-t= f~ r f_-r j _ l:: r--r I i t i r I I I I ! !-i le_ I 1= f=" l I i ---{-ft f f: [ CITY OF MAPLE RIDGE BYLAW NO. 7659-2020 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 APPENDIXC WHEREAS Section 477 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed expedient to amend Schedule "B" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7659-2020." 2. Appendix D, Temporary Use Permits, Section TEMPORARY USE PERMIT AREA is hereby amended by the addition of the following : TEMPORARY COMMERCIAL USE PERMIT AREA LOCATION No. 8 Purpose: To permit a temporary sales centre for an apartment use for that parcel or tract of land and premises known and described as: Lot 6, Block 2, Section 17, Township 12, New Westminster District Plan 22046 Lot 7, Block 2, Section 17, Township 12, New Westminster District Plan 22046 is hereby designated to permit a temporary commercial use for a sales centre for an apartment, for a three year period, effective upon adoption of this bylaw. 3. Appendix D, Temporary Use Permits, Section TEMPORARY USE PERMIT AREA is amended by the addition of the attached Temporary Commercial Use Permit Area Location No. 8 in sequential numeric order after Temporary Commercial Use Permit Area Location No. 7. 4. Maple Ridge Official Community Plan Bylaw No. 7060-2014 is hereby amended accordingly. READ a first time the 28th day of July, 2020. READ a second time the PUBLIC HEARING held the READ a third time the ADOPTED, the day of PRESIDING MEMBER day of day of day of , 20 . ,20 , 20 , 20 CORPORATE OFFICER la, I i'2 lO "-Li1--g:~---------' I ~ P 77489 ) .___g:.c.._ ____________ ____.,, DEWDNEY TRUNK ROAD c:, I?:: g: 57 P 46839 11969 ~ 8 co a.. 2 ~ 11911 ~ (P 21553) g: LP 59674 LMP 26960 LP 76344 7 11963 11953 LMP 25642 (LEASE) LMP 34065 (LEASE) 48 11954 N 49 ~ (") a.. L{) 1 L{) a.. 11940 ~ 11920 A (") 1 gJ CO 0 L{) co N Cl) a.. ~ ~ ....I ....I P 86981 11900 236 P 61527 NWS 1739 11830 214 P 58813 <o <o co g: LMP 42856 N N a.. BCS 4014 A 11935 6 11917 7 11903 (EPS 1316) 11887 11 P 22046 11851 167 P 43930 11843 11821 "A" LMP 11048 N TEMPORARY COMMERCIAL USE PERMIT AREA Location No.8 I-' (/) ~ z 0:: :i o:l ~ ~ ~ ~ g: _-.J_ _________ _l___ P 84291 DEWDNE' ..-..-r,.. P 68237 a.. L{) w a.. Rem. 220 Pel 1 P ~8011 229 230 231 Pt 2:; P 42788 158 157 156 155 154 153 152 151 11960 lO c:, 0) g: 0) c:, 0) g: (') "' 0) g: FULLER AVE. Rem 66 11940 65 11930 64 11920 63 11910 62 11900 co 1il 69 g: 70 11931 71 11921 72 11911 73 11901 0) 0) 61 ~ -.:t 74 11890 O'l ~ 11891 ,, "SJ" 600.. a..75 11880 59 11868 58 11856 11881 76 11869 77 11857 "' 102~ "' 101 11932 100 11922 99 11912 co 109 gi g: 110 11931 111 11921 112 11911 0) co ""' co 98 t--r--113 11902 s:; ~ 11901 a.. a.. 97 114 11898 11891 96 115 11888 11881 95 11878 94 11868 116 11871 117 11861 118 0) gi "' "' Rem.93 11858 11851 \ 57 11844 56 11836 55 11824 54 78 11845 79 11837 80 11825 81 P 44489 11848 A 91 11838 90 11826 89 11818 119 11841 120 11831 121 11821 122 11811 CITY OF MAPLE RIDGE PLANNING DEPARTMENT I<,~~: 1111.a mapleridge.ca Scale: 1 :2,000 DATE: Jul 9, 2020 BY:DT I 24'X40' SALES CENTRE (TEMPORARY BUILDING) 11903 & 11917 BURNETT STREET, MAPLE RIDGE, BC ! SOUTHEAST PERSPECTIVE !SCALE: !filli!! 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A4.10 j!J r,m r.:: ·'; l~·-City of Ma pie Ridge TO: FROM: mapleridge.ca His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: October 6, 2020 FILE NO: 09-4560-20 MEETING: COW SUBJECT: Addendum to Report on Proposed New Cannabis Retail Store at Unit A 11771225 Street EXECUTIVE SUMMARY: At the September 15, 2020 Committee of the Whole meeting, Council voted to refer the report on the Chronic Cannabis application for a retail store back to staff to obtain answers to questions by various Councillors. This Addendum Report will address these questions. RECOMMENDATION(S): That the application for a non medical cannabis retail store by Chronic Cannabis, located at A-11771 225 St., Maple Ridge not be supported based on the information contained in the Council report dated July 21, 2020; and That a copy of the resolution be forwarded to the Liquor and Cannabis Regulation Branch in accordance with the legislative requirements. DISCUSSION: On September 15, 2020, Council was presented with a report on an application for a cannabis retail store at Unit A 1171 225 St. by Chronic Cannabis. Chronic Cannabis made a presentation at this meeting and as a result Council had various questions to be answered before a decision was made on whether or not to forward this report from Committee of the Whole to a regular Council meeting. A number of questions were raised that required the applicants response. Questions included clarification regarding charitable donations in the community; information on treatment progams and how the client would be identified; assurance about improvements to the buiding; and security. The applicants were requested to review the Council meeting video and provide the information requested by Council. Attached, as Appendix I, is the written submission from the applicant regarding these questions. The applicant also included information from the Province regarding regulations for retail cannabis. This can be found at the following link: https://www2.gov.bc.ca/assets/gov/employment-business-and-economic-development/business-management/liquor-regulation-licensing/guides-and-manuals/cannabis-retail-store-licence-handbook.pdf 1105 Doc: #2561242 Page 1 of 3 Staff were also asked to provide further information as follows: Timelines As of the date of this report, there are three approved retail cannabis stores in the Town Centre: • Green Dreamz Garage Inc. located at 11696 224 Street • Green Star Cannabis located at 22222 Lougheed Highway • Spiritleaf located at 670 -22709 Lougheed Highway Council also had a comment about the timing of cannabis applications. The timeline for the applications in the Town Centre reflects the order in which Council received the applications. The order is as follows: Fit & Proper BUSINESS NAME Assessment rec'd Council Meeting Date from LCRB Spiritleaf Dec 24/18 May 7/19 Green Star Sept 9/19 Oct 29/19 Green Dreamz Garage Jan 20/20 June 2/20 Chronic Cannabis May 13/20 Sept 15/20 As noted, the application for Chronic Cannabis was received from the Province after these three had been received. Market Limitations There was also a discussion around the number of cannabis stores that would be needed to fulfill consumer demand. To make a comparison, there are currently three liquor stores in the Town Centre (excluding Save On Foods which only sells wine). Council has approved three cannabis stores in the Town Centre not including this application. Policy Clarification The Cannabis Retail Store Processing and Evaluation Criteria Policy was adopted by Council on November 27, 2018 and updated on May 12, 2020. The Policy as well as the Zoning Bylaw require that there is 1000 metre separation between retail cannabis stores. The most recent policy is included as Appendix Ill. Alternatives Should Council wish to support this application then Council could direct the applicant to submit a zoning bylaw text amendment to amend the 1000 metre separation requirement. It is noted that this rezoning process would be considered on its own merits and Council would have the authority to approve or deny the application. The following motion would support this alternative: Doc it256:t242 1. That the non medical cannabis retail application for A-11771 225 St be deferred and; 2. That the applicant be directed to apply for a zoning bylaw text amendment. Page 2 of 3 CONCLUSIONS: That Council make the necessary resolution regarding the application from Chronic Cannabis based upon the staff findings set out in this report. Senior Advisor, Bylaw & Licensing Services ~ Co-Prepared by:Miche le :: Director: Bylaw & Licensing Services ~ Approved by: Christine Carter, M.PI., MCIP, RPP General Manager: Planning and Development Services Concurren()Alqora~ RM/jd Attachments: Chief Administrative Officer Appendix-I: Reporno-Remedy-Application-Deficien-cres-csubmitted by-applicant)-Appendix II: COW report dated September 15, 2020 Appendix Ill: Cannabis Retail Processing and Evaluation Criteria Policy 6.33 Doc #2561242 Page 3 of 3 APPENDIX I r f f I r l k r I r I ____ (bLo_oj_c_Cao_o_a_hi_s'---------------l"-r; i' REPORT TO REMEDY APPLICATION DEFICENCIES SUBMITIED TO: MAPLE RIDGE BY-LAW AND LICENSING SERIVCES t, L f I BUSINESS OVERVIEW OPERATIONAL DETAILS Chronic Cannabis intends to employ approximately 10 individuals at our proposed Maple Ridge retail location. Our intention is to develop a future administrative headquarters for our chain of retail stores, also in Maple Ridge, at a different location yet to be determined. This project will not commence until our retail store numbers justify the administrative overhead but should be taken as an indication of our strong affiliation with Maple Ridge and our desire for Chronic Cannabis to remain a Maple Ridge based corporation. ADVISORY BOARD Sat Mann, co-owner of the Medicine Shoppe Pharmacy in Maple Ridge and is the landlord for the Medical Clinic and Pharmacy, has joined the Advisory Board for Chronic Cannabis. He has over 20 years experience as a Pharmacist and is a co-owner of 8 pharmacies across Metro Vancouver. In addition, TJ Singh, CPA has also joined the Advisory Board and also brings over 20 years of accounting, tax and business advisory experience working with SM E's in Metro Vancouver. Most importantly, both Mr. Mann and Mr. Singh own real estate in Maple Ridge. Mr. Mann has submitted a letter confirming his support for this project to staff. BUSINESS DESCRIPTION AND CLARIFICATION OF OPERATIONS Chronic Cannabis wishes to clarify the proposed size, scale, and siting of our proposed retail store. The retail location in question has been secured as a long-term (5 + 10 year) lease. There is no requirement under either the BC Cannabis Act or the Maple Evaluation Criteria used to determine the viability of cannabis retail applications that require an applicant to own their s~ore location. A letter from the landlord of the location in question, confirming his support for the application and his desire to maintain the lease arrangement for the full duration~otthe contract-tncluded-with this-submission and his commitment to-allow Chronic Eannabis to mc1ke changes to the exterior awning and sign age that improves the appearance of the store to the neighbourhood. See Appendix 1 -Letter from Landlord. FUTURE DEVELOPMENT AT THE PROPOSED SITE While Chronic Cannabis does not own the unit in question, one of the principals is a part owner of apartment units in the building immediately south of this location. As a landowner, he renovated the building, lived in one of the units and now is a landlord to locally employed tenants with families. This commitment to improve the building and its demographic has greatly impacted the surrounding area over the past few years. This commitment to improve the neighbourhood will be a significant factor in the operations of this store. Chronic Cannabis is committed to ensuring the appearance of the exterior of the store improves the local neighbourhood. Chronic Cannabis will not be seeking to develop any additional portions of this building for their headquarters. Instead, we will be seeking a separate location for this purpose in Maple Ridge, at the appropriate time. 1 ; __ <-, __ ' -,_ ' ,_ -i_ t t-r· h~ l: REVISTED STOREFRONT DESIGN As part of our efforts to address specific concerns about our proposed exterior design and the impact on the local community, we have provided renderings for the exterior of the building that showcases the improved awning and signage on the front and side of the building. In addition, we have revisited our logo design to be more in keeping with the desired character of the neighborhood. INTERIOR INSPIRATION Chronic Cannabis intends to create an interior that brings a welcoming and luxurious atmosphere for customers. They plan to incorporate dark wood and tasteful accents with a spacious floor plan. The interior draws inspiration from vintage modern styling and organic West Coast materials. Please see Appendix 2-lnterior Concept Presentation Packaae. PROVINCIAL WINDOW OPAQUING REQUIREMENTS It should be noted that as per Provincial Policy Directive 20-15, the requirement for non-transparent walls and windows for cannabis stores has been revoked. That Policy Directive took effect June 18, 2020. Please see Appendix 3 for the communication to this effect from the ADM of the Liquor and Cannabis Regulations Branch. COMMUNITY BENEFIT Chronic Cannabis heard the concerns of the Committee regarding the lack of specificity in our charitable contribution plan. To better clarify our intent and place quantifiable numbers around our intended financial contribution, we have simplified our proposal, in order to better focus on the intended goal. CHARITABLE GIVING TOWARDS COMMUNITY PRIORITIES To this end, Chronic Cannabis commits to make a minimum financial contribution towards an appropriate charitaele-initiative in eaGh-of the first thFee-years of operation. After the~third year, Chronic Cannabis will transition to a model where annual charitable contributions will represent 5 per cent of net profits. Year of Operation Minimum Contribution Year 1 $10,000 Year2 $15,000 Year 3 $20,000 Year 4+ 5 per cent of net profit In order to address concerns about the mechanism for disbursement of these funds, Chronic Cannabis further propose to submit this budgeted contribution to the Maple Ridge Social Planning Advisory Committee for referral to specific initiatives that the Committee has identified as priorities. The goal would be to have the Committee identify priority projects for Chronic Cannabis to fund. Chronic Cannabis has identified the Friends in Needs Food Bank and the Greg Moore Youth Center as organizations that they would love to support but are committed to allocating funds to organizations in the community most in need for support. 2 I I ! i i ! I l, r I ~ ! !--f-! t f Fundamentally, Chronic Cannabis believe that determinations about community social priorities are best left to subject matter experts like the Committee, and that our best possible contribution is to offer support to worthy causes, rather than attempting to administer these matters directly. Chronic Cannabis believe that this method of identifying charitable initiatives is not only an excellent mechanism for ensuring the funding goes to well-researched and justified local priorities, but that these projects themselves will help address any community impact. PARTNERSHIP WITH OTHER LOCAL BUSINESSES Chronic Cannabis has also entered an alliance with Medicine Shoppe Pharmacy (located on 224th street) to jointly participate in a community giving program. The principals of both Chronic Cannabis and Medicine Shoppe are prepared to work with the Committee to discuss how they can jointly contribute towards this initiative with specific focus on ensuring low-income residents can have access to prescription and non-prescription meds. DETAILS OF MITIGATION PLAN TO MINIMIZE COMMUNITY IMPACT In order to best respond to the Committee's request that Chronic Cannabis provide a plan to mitigate community impact, we have referred to the Maple Ridge Youth Strategy document for guidance. Per the Youth Strategy document, "Both youth and service providers suggested there are connections between boredom/lack of social activities and the prevalence of substance use and risky behavior, as well as mental health issues (anxiety, depression)"1 Chronic Cannabis have identified this statement as a priority for our initiatives. We believe that the fact that a lack of social amenities and mental health program supports has been identified as a direct contributor to youth substance use is significant, and is a large reason why we have identified projects referred by the Social Planning Advisory-Committee as a priority for-our funding efforts. Chronic Cannabis has noted that many of the projects prioritized by Maple Ridge Social Planning Advisory Committee deal directly with social amenities and youth-oriented activities, making it an ideal mechanism to identify and directly address these priorities through direct material support. Beyond these specific social initiatives, we believe that our staff training program will also serve to significantly mitigate any community impact. STAFF SALES TRAINING AND SAFE SALES PROTOCOL All Chronic Cannabis employees will be trained in the Government of BC's "Selling It Right" Program. This program covers a number of topics, including: • Recognizing signs of intoxication • Reducing risks associated with cannabis use • What and how products can be sold 1 Maple Ridge Youth Strategy, page 18. Retrieved from https://www.mapleridge.ca/DocumentCenter/View/12207 /Maple-Ridge-Youth-Strategy-PDF 3 • Preventing the sale of cannabis to minors • Assessing patrons and refusing sales when necessary • Creating incident reports This mandatory training will be required of all staff before they vend cannabis to the public. The staff will also undergo mandatory security clearance. This clearance is issued by the Province and is valid for 5 years at which point the clearance must be renewed with the Province. Chronic Cannabis will also institute the following requirements for all sales, and will train all staff in their requirement: • Two pieces of identification, including at least one government-issued photo-identification. • Customers will be limited to 30 grams of dried cannabis product (or equivalent) maximum per visit. • Customers will be advised (via both signage and verbal information) that all consumption of cannabis products is forbidden in the immediate vicinity of the shop, and can only be consumed in locations as permitted by local law. Please refer to Appendix 4 of this submission, Selling it Right: BC's Responsible Cannabis Service Program. Finally, we wish to note that as a Provincially-regulated cannabis retailer, Chronic Cannabis will be subject to the jurisdiction of the Community Safety Unit (CSU), who use a number of enforcement mechanisms to ensure compliance with the above training. CSU agents use surprise inspection and secret shoppers to ensure compliance with ID requirements and other sales protocols. 4 ~--0-:...-_ ~ ~--=c::=-=~ -~~~ Appendix 1 -Letter from Landlord September 17, 2020 To Whom it May Concern In regards to 11771 225th Street, Maple Ridge BC. It is understood that Tory Feuer and Chronic Cannabis have the right to improve the fa~ade of the building to there discretion as long as the city approves. It is also understood that in the future if they need more space for their business that it will be possible to take on the suites upstairs, as long as their business conforms to city standards. There is also a small commercial space on ground level that could be tied into their business as well. These will be great tenants for the neighbourhood and are local residents that want to give back to the community. They have been doing everything by the book for 3 years trying to get approved. We would like to see the city approve their application. Sincerely, Owners Trevor Davies & June Busch 604 880-4418 ' ' ' ,. ' ' ' !- Appendix 2 -Interior Concept Presentation Package. CHRONIC HUB{MaQle RidQ§J_ CONCEPT PRESENTATION PACKAGE -VINTAGE MODERN RA\f\/ iNTERIOR DESIGN INC. CHRONIC HUB-CONCEPT PRESENTATIOt\J REVl51QMO (2019.02.12j l _ r:)J\\/'/ : \J\ \ \ 1:\·rff c,I\U\:.:;:uc ·!K CHRONIC HUB-CONCEPT PRESENTATION REI/JSIO~J O (2019.02.12) CONCEPT IMAGES-VINTAGE MODERN PAGE2 BAR CONCEPT IMAGES -VINT AGE MODERN CHRONIC HUB-CONCEPT PRESENTATION REVISIOil O (2019.02.12) PAGE3 ;-Jj\\i/ f'\,/\ \/ \ CHRONIC HUB-COl'-lCEPT PRESENTATION REI/ISIOI l O /2019.02.12) DISPLAY CO~ICEPT IMAGES PAGE 4 C EXISTING ELECTRICAL ROOM STAFF STORAGE AREA CHRONIC HUB-CONCEPT PRESENTATION REVJSIOr JO /2019.02.12) r -; : I l J ~l ~l r -i I I 3'-2" '-4" t· : I L J I ~I I I ISPLA YS INSET INTO BAR CUSTOMER AREA •-0· FLOOR PLAN PAGES " ~. b0L :or t?,,; J~ po,"'~~·,": ,o, -~ u a [I. 0 b"Jb"Ji:WJb"JWl::iJIJ\::il"J!{.) 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( ,r ~ -( V L= • • CHRONIC HUB-CONCEPT PRESENTATION REV1Sl0il O (2019.07.12) p > ~ ( ~ > I ( I I ( , ,~ I I ,----1, I ffiP' . . . ·-r--... -l ::: _:,,_I -------------$--$--$-s--~ TT rz;r-17 zrl r,T'l 17 I 1---' I ~-I ---I ~ i -$-I ~-+v -I I I I -$-11 t, I " I I -$-I ::<fil ~I I ~ r----I ) --I -$-... ,---u u IU f-----DECO RAJIVE GTILES CEILIN -SPOTT RACK NG LIGHTI TOBA R SURRO UND ~EDSH ELF STRIP NG LIGHTI __) -GENER AL NG LIGHT! TRACK BEHIN DBAR -GENER AL NG NTS LIGHTI PENDA SPOTT RACK NG PLAYS LIGHT! TODIS GENERAL TRACK I GENERAL PENDANTS SPOT TRACK LIGHTING REFLECTED CEILING PLAN PAGE 9 ~-Appendix 3 for the communication from the ADM of the Liquor and Cannabis Regulations Branch. Policy Directive 20-15 Inbox Thu, Jun 18, 2:28 PM Hello, I'm writing to announce Policy Directive 20-14 and Policy Directive 20-15. In response to licensee and local government feedback, the Province of BC has amended the Cannabis Licensing Regulation (CLR) to remove the requirement that Cannabis Retail Stores (CRS) be enclosed by non-transparent walls, and will instead require that non-medical cannabis products, accessories, packages and labelling must not be visible from outside of non-medical cannabis retail stores through Policy Directive 20-15. This will provide more flexibility for stores to configure their store features in a way that protects minors from exposure to non-medical cannabis and addresses concerns regarding employee safety and store aesthetics -while ensuring alignment with federal requirements outlined in the Cannabis Act and supporting the Province's commitment to upholding public safety. Existing licensees that choose to remove their window coverings must ensure no product can be seen from the outside. To support licensees with this change and to respond to licensee requests for inspection prior to licence issuance, final inspections will be provided for all new cannabis retail store applicants and current Approval-in-Principle (AIP) holders prior to the issuance of a cannabis retail store licence. This change in inspection timing will take effect on July 2, 2020. Additionally, some licensees may wish to make structural alterations to their establishment coinciding with this Policy Directive 20-15. Please note that structural changes to your CRS may require the submission of a separate application and fee before they are approved by the LCRB. In addition to the above, many of you have asked when a cannabis training program will be ready, so I am also pleased to announce Policy Directive 20-14, requiring current non-medical cannabis retail store licensees and adults who sell or supervise the sale of non-medical cannabis in private retail and government stores, as well as marketing licensees and their staff, to complete the mandatory online responsible service training program, Selling It Right. Following implementation of the regulatory framework for cannabis, the LCRB turned its attention toward the development of a training program for the responsible sale of non-medical cannabis that is now ready to go live. We recognize that due to the pandemic, it's been a difficult time for businesses in B.C.; however, we also recognize that consumers continue to access non-medical cannabis retail stores during this time. Therefore, to ensure staff in cannabis retail stores understand applicable laws and can provide assistance in a socially responsible manner, the LCRB is now requiring completion of this mandatory on line training program. Selling It Right is designed to educate licensees and people working in the non-medical cannabis industry on the effects of cannabis, how to recognize signs of intoxication, how to handle situations requiring intervention and how to understand their full responsibilities under the law. The new course can be completed online at www.responsibleservicebc.gov.bc.ca for a fee of $35 plus GST. Upon successful completion, individuals will receive a certificate valid for two years. All non-medical cannabis retail store licensees and adults who sell or supervise the sale of non-medical cannabis in private retail and government stores, as well as marketing licensees and their staff, will be required to complete the cannabis training program. To ensure we don't put undue pressure on licensees during this challenging time, current licensees and their staff will have until September 30, 2020 to complete the training before the regulation comes into force. New non-medical cannabis retail store licensees, marketing licence applicants, retail and government cannabis store sales staff and supervisors will be required to successfully complete the training prior to operating a store, working in a store or being issued a marketing licence. Proof of this training will be required upon inspection by a liquor and cannabis inspector. Current and new marketing licensees must also provide proof of completion to the LCRB by emailing a copy of their certificate to: lcrbcannabis@gov.bc.ca. Proof of completion must be received from current marketing licensees by September 30, 2020. Please ensure that you review the terms and conditions related to both of these Policy Directives in the updated Terms and Conditions Handbook that apply to your licence here: https://www2.gov.bc.ca/gov/content/employment-business/business/liquor-regulation-licensing/publications-resources/liquor-licensee-terms-and-conditions-handbooks We remain committed to enabling a vibrant, legal cannabis industry and will continue to find ways to support British Columbians and the sectors we regulate during this challenging time .. If you have any questions about either of these directives, please contact us at cannabisregs@gov.bc.ca. Sincerely, Mary Sue Maloughney Assistant Deputy Minister and General Manager Liquor and Cannabis Regulation Branch F 7k (,\\\\ONIC (ANNABJS eomtaltlf--(ST.2020- ~------. 11771 225th Street, Maple Ridge Front of Building (East Facing) 11771 225th Street, Maple Ridge Side of Building (North Facing) I 1 i i f -! : fl r r t r f r r ( l APPENDIX II ~·-City of Maple Ridge TO: FROM: mapleridge.ca His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: September 15, 2020 FILE NO: 09-4560-20 MEETING: COW SUBJECT: Proposed New Cannabis Retail Store at Unit A 11771225 Street EXECUTIVE SUMMARY: On November 27, 2018, Council adopted Council policy 6.33 Cannabis Retail Store Processing and Evaluation Criteria. This policy determines how approvals for cannabis retail are to be processed at the municipal level. This policy was reviewed, updated and approved by Council on May 12, 2020. After the LCRB completed their integrity checks and security screenings they forwarded an application to the City for a non medical retail cannabis store known as Chronic Cannabis to be located at Unit A 11771225 Street. One of the considerations utilized by the LCRB in reviewing an application is a resolution from the local government. A number of regulatory criteria must be addressed in the Council resolution as well as comments pertaining to the views expressed by area residents. Council may choose to support the application, not support the application or indicate they do not wish to comment. RECOMMENDATION(S): That the application for a non medical cannabis retail store by Chronic Cannabis, located at A-11771 225 St., Maple Ridge not be supported based on the information contained in the Council report dated July 21, 2020; and That a copy of the resolution be forwarded to the Liquor and Cannabis Regulation Branch in accordance with the legislative requirements. DISCUSSION: a) Background Context: On November 27, 2018, Council adopted Council policy 6.33 Cannabis Retail Store Processing and Evaluation Criteria. The Policy determines how approvals for cannabis retail are to be processed at the municipal level. This Policy was amended on May 12, 2020 to reflect current updates. After the LCRB completed their financial integrity checks and security screenings for 1185443 BC Ltd., they forwarded the application for a non medical retail cannabis store, known as Chronic Cannabis, to be located at Unit A 11771225Streettothe City. A consultant for Chronic Cannabis contacted city staff to provide a copy of their business plan (Appendix II). Page 1 of 3 Staff reviewed this application to ensure that it met all requirements contained in the Policy including the Application Review Criteria. It is not in compliance with Policy A in that it is within 1000 metres of another cannabis retail store. Also, in reviewing the business plan it is not apparent what community benefits are being provided. A map of the surrounding area has been included in this report as Appendix I. The LCRB guidelines request a specific Council resolution commenting on the application in terms of community impacts which may occur as a result of the proposed retail cannabis store at this particular location. Part of the process requires Council to gather views of the residents who may be affected by the establishment of a cannabis retail store in their neighbourhood. In following the public input requirement, the City mailed 490 letters to owners and occupants of property within 200 metres of the subject site. By the response deadline, 17 letters were returned from the post office for various reasons, in the 200 metre mailout area 6 responses were received opposed to the application and 11 received in favour. The Maple Ridge RCMP Detachment was asked for their input on this matter and they have confirmed they do not have any operational issues with this application. b) Intergovernmental Issues: Both local government and the provincial government have an interest in ensuring that cannabis regulations are followed and that licensed establishments listen to the needs of the community. c) Citizen/Customer Implications: The review of this application has taken into consideration the potential for concerns from surrounding properties in terms of parking, traffic and noise generation as well as the proximity of schools and similar establishments. d) Interdepartmental Implications: The Licences & Bylaws Department has coordinated in the review process and solicited tnput from the public, other municipal departments as well as the RCMP. e) Alternatives: Should Council wish to support this application then Council could direct the applicant to submit a zoning bylaw text amendment to amend the 1000 meter separation requirement. It is noted that this rezoning process would be considered on its own merits and Council would have the authority to approve or deny the application. The following motion would support this alternative: 1. That the non medical cannabis retail application for A-11771225 St be deferred and; 2. That the applicant be directed to apply for a zoning bylaw text amendment. CONCLUSIONS: That Council make the necessary resolution regarding the application from Chronic Cannabis based upon the staff findings set out in this report. Doc H2551339 Page 2 of 3 =,o =------~-~-~---~-~·~, --,,.,"",.....,,,."""""'"'' t---Prepa ~by:R.acNair Senior Advisor, Bylaw & Licensing Services Co-Prepared~ Dire~t°J Byl/ ~ Licensing Services ~ Approved by: Christine Carter, M.PI., MCIP, RPP General Manager: Planning and Development Services Concurrence: Al~ ~ ~ / Chief Administrative Officer RM/jd Attachments: Appendix I: Map of st.wounding area Appendix II: Chronic Cannabis Business and Community Impact Overview Doc #2551339 Page 3 of 3 r r I-I-I i~ I I 6 N Scale: 1:11,000 Legend * Private Retail * Government Retail The City of Maple Ridge makes no guarantee regarding the acOJracy or present status of the infonnalion shown. oo this map. 1000m Buffer of UnitA-11771225 St UCEHCES. PIOIMITS& IVV.W$ DIPT. l·~tlfittM mapleridge.ca FLE: CW1n1b:1l.ocaijo1157.m•d DATE:Jun:25,2020 &V:DT ..-----~-----~ Chronic-Cannabis is Chronic-Love -f~ --C I I ~· f I 1 CHRONIC-C NNABI CANNABIS RETAIL I I TABLE OF CONTENT ! I I ' 1 [, I I Table of Content pgl i I l. 1. Executive Summary pg2 I I I I 2. Company Overview pg3 ' 3. Business Description pg5 4. Market Analysis pg6 5. Operating Plan pg9 6. Marketing and Sales Plan pg9 7. Financial Plan pglO l I I I CHRONIC-CANNABIS is CHRONIC-LOVE 2 CHRONIC-CANNABIS CANNABIS RETAIL Executive Summary October 17, 2018 Canada legalised cannabis federally allowing opportunity for Canadians to be first movers in a newly developed legal cannabis frame work. One major factor is there are almost no places to purchase legal cannabis quickly, safely, or conveniently, leaving opportunity for motivated existing cannabis retailers. Chronic-Cannabis operated for 4 years at its flagship store in Vancouver at 3133 W. Broadway as the Chronic Hub Social Club Society (CHSCS). The group went through Vancouver's original licencing process allowing great understanding of what the government is looking for when applying for a cannabis retail licence. Collecting vital information for growth opportunities in the new cannabis industry, buy rates, bestselling products, and who are our target market is. The group has stayed up to date on the new municipal bylaws for new cities opening up to cannabis sales. In 2003 the provincial government lifted the limit and boundaries on privatized liquor stores giving huge opportunity to existing liquor store owners; by having a relationship with producer, the background dealing with restrictive zoning bylaws, and understanding the industry, the products gave them the advantage. With a lot of cities looking for companies that have experience in the cannabis industry makes this a golden opportunity for existing motivated cannabis retailers. In 2016 the group saw the industry changing and starte,d diverting their time to talking with cities and informing them of best practises for cannabis retail stores, other bylaws cities have enforced for the industry, and free communication from ourselves and our team about the cannabis industry advances. As the Chronic-Cannabis stores get licenced in the first moving cities it situates the group for easy acceptance for new cities. The second major issue is there is not enough quality supply of cannabis on the market, with the supply being old and overpriced, leaving all the existing medical cannabis growers wondering when and how they will be able to achieve a micro production licence. With most of the groups growers knowing mainly just how to grow quality cannabis Chronic-Cannabis sees an opportunity of offering the growers our team to utilize to become micro-cannabis producers. Giving our existing cannabis producers an opportunity into the new legal frame work under the Chronic-Cannabis umbrella with a guaranteed purchaser, at the same time bringing the Chronic-Cannabis Group into vertical integration. Another issue with legalization was it landed during municipal elections where the councillors did not want to run their campaigns on cannabis. Leaving the municipalities one month into legalization with a new city council and nothing drafted up for cannabis. On top of that, there was no incentive to move quickly as there has been nothing offered to the cities in tax benefits from cannabis legalization. Chronic-Cannabis offers every city we operate in a portion of our profits to go towards community issues with our Chronic-Love program. Maple Ridge Chronic-Love is going towards treatment of addiction and Kitsilano its going towards the Kits house society. With our brands main focus is to better every community we operate in with Chronic-Love helping the group establish strong relations with the city on a political and a community level. CHRONIC-ANNABI is CHRONIC-LOVE liiJ 3 CHRONIC-CANNABIS RETAIL With Chronic-Cannabis's experience in the industry, the Chronic-Love, mixed with the new aged marketing/purchasing technology positioned the Chronic-Cannabis and everyone in the group nicely in the new cannabis retail race in a market expected to be worth +$20 Billion. Company overview Chronic-Cannabis is Chronic-Love with our brands sole focus being to better every community we operate in with our Chronic-Love program. Getting the brand into as many cities as possible to one day have every community around the world asking for the Chronic-Love. What is the Chronic-Love program? Chronic-Love is something we do willingly in every city where a portion of our profits go towards real community issues. Chronic-Cannabis looks at cannabis legalization differently than every other company. Instead of focusing on profits the company focuses on the community it operates in and how a Chronic-Cannabis can help better the community. Instead of focusing all our 8 stores in Vancouver Chronic-Cannabis wants to focus on 2"d tier cities from our flagship store in Vancouver through the GVRD to the Fraser Valley allowing the brand the ability to spread the Chronic-Love to multiple cities. At the same time getting the brand known across lower mainland. The more Chronic-Love we spread positions the group with better ability to expand as the laws change and allow for more than 8 retail stores in B.C. Changing the corporate structure from other companies and working from our focus of Chronic-Love and down the corporate ladder, our sales team and store managers are on the ground floor with our customers and know exactly what that community likes, wants, and needs. Chronic-Cannabis always offers its employees a chance to grow with the company, and also understand a budtenders position is mostly a starter/collage job. The founders think it's best to know the employees life goals and if the employees work with the Chronic-Love on top of their ~inds it will help the group achieve its goal of bettering the community. The founders in return will do to the best of their abilities get you a career option in your choice of field through their network of friends, bringing the most enjoyable work environment for our customers to walk into, giving Chronic-Cannabis a strong fan base of dedicated employees and customers. A hub where employees want to work and will bring their friends because a purchase in the Chronic-Cannabis is a purchase towards Chronic-Love. What happens when our amazing staff leaves the Chronic-Cannabis to the new career the group helped them achieved? CHSCS found when they got their employees jobs in the film industry, the employee left a dedicated Chronic-Cannabis fan bringing a bunch of new Chronic-Cannabis customers from their new jobs. CHRONIC-ANNABIS is CHRONIC-LOVE (jJJ 4 I I :l1l)li[' •IJl1Plll 11 ' Knowing our sales floor is first hand with our customers Chronic-Cannabis has a different corporate structure; Chronic-Love and sales floor first. Understanding ifwe want our · employees to care as much as we do for Chronic-Love then we must work for them. Helping our team achieve their life goals will allow them to help us achieve ours. Working for our employees to help them help us help all communities. The average corporate structure will go from the CEO, CIO, and all the C-0 in between down the ladder to the regional manager to the store manager to the hands on sales floor staff that says this Chronic-love doesn't speak to this community. ' ,,. LOVE Understanding this is a company that needs to make money Chronic-Cannabis dices it up differently. Instead of focusing on sales to fuel profits we focus on Chronic-Love to fuel sales for profits. Working backwards with our communities at mind will funnel sales; the more sales the more profit for Chronic-Love and Chronic-Cannabis. Operating as CHSCS Chronic-Cannabis found its target market was ages 19-24 and ages 45-55 with its last year of operations a seeing gain in ages 25-35. With our target market being similar age to our sales floor we find this brings the stores a strong following with the employee's friends coming to make purchases and wanting to support their friend and support the Chronic-Love to support the employee's goals. Being operational for 4 years as CHSCS the group knows what it can expect in sales in existing and new areas we operate in. With the cost to open a new store roughly $500,000 the group averages $3.5 million in gross sales per store allowing, for just under $1,000,000 in profits per store. CHRONIC-AN ABIS is CHRONIC-LOVE 5 CHRONIC-CANNABIS CANNABIS RETAIL Business description Just imagine a new commodity was discovered. It has a 75% approval rating from citizens, it was a substance sold in stores dedicated to the new commodity that was as easily available as alcohol, it was a commodity traded at fair rates, and then the government decides to regulate the new commodity. Now 90% of people using the new commodity cannot access the product because the government closed the stores, with supply issues for a product that never had a supply issue, causing t~e price of that commodity to double, on a product that is not as potent. Leaving Citizens stranded with basically nowhere to purchase the commodity. This is exactly Cannabis legalization in Canada. With every province having different rules some allowing for multiple stores right away that highlighted the supply issue. With frustrated citizens and new rules being established everyday leaving amazing opportunities for motivated first movers to put themselves at the for front of the cannabis retail race. Chronic-Hub group has deep roots in the cannabis retail industry. Following close attention to its target cities new retail bylaws will allow everyone in the group an opportunity to own a Chronic-Cannabis to help spread the Chronic-Love to multlple cities. With the founders being in the Industry for so long they have seen some of their best friends in the industry get acquired by standard producers (SP), made amazing relationships with other standard producers and also relationships with a lot of companies not in the cannabis industry. Creating these relationships now, so when the government allows cross promotions of retail and SP Chronic-Hub will have the companies in place to brand the best products under their name. Companies like Pura Vida 2017 Hightimes best vaporizer pen who is in the processes of being acquired by a SP, Flyte extracts who just launched their IPO under Valero Brands opening their SP facility in Langley, Trueleaf Brands a SP focused on dogs; also with a huge facility made for quality craft cannabis. Seeing a slow in commercial real estate from what the group is calling the amazon effect, the founders have been making what they call expansion partnerships with large foot traffic brands that tie in good with cannabis and are not as affected by the effects of online shopping. Companies like Waves coffee, JOEYs, smoothology, adult entertainment, and liquor stores so when you go to the Chronic-Cannabis you can always count on getting quality coff~e, gourmet food, or a healthy smoothie. Bringing our store owners/ Franchisees more than a cannabis retail store and more a cannabis life style retail brand at the same time giving the cities and citizens 4-6 quality tax paying anchor tenants. With seeing the retail opportunity early the founders have gained an amazing amount of knowledge that is helping their existing network of medical cannabis producers become legal micro-producers, either by themselves with a Chronic-Cannabis supply agreement or under the Chronic-Cannabis umbrella with access to our team, supply/purchase agreement, and data relating to popular products sold in store. All options we are happy with as Chronic-Love will be spread even farther by giving our friends an opportunity to operate in a legal cannabis industry. If it's under the Chronic-Cannabis umbrella the group will be able to make custom products for community issues allowing the stores to charge more knowing the "Chronic-Cannabis broken pool kush" is going towards the restoration of that communities pool that the city has not had the funds to repair. CHRONIC-CANNABI is CHRONIC-LOVE {jjJ 6 CHRONIC-CANNABIS RETAIL Chronic-Cannabis has seen the issues with access and have situated themselves In Kitsilano, and Maple Ridge t.o help those cities give their citizen's convenient, safe, cannabis access to start the cannabis retail race being ready to jump at the new cities when they open up. With helping the provinces supply issues by bringing their group of top notch medical cannabis grower's legal giving the group the ability to have a product they can sell at a premium marketed to help that community issues. The founders have taken the right steps to situate the group to be able to maximize its Chronic-Love fueling Chronic-change for the better. Market Analysts With operating as CHSCS for 4 years the group have collected vital purchasing and sales information to gather a greater understanding to who are our target markets, what products sell the best, and what we can expect certain areas will produce in sales. The Chronic-Cannabis group have facts on what its kitsiiano location will bring in for sales in a fully established legal cannabis market. From the first opening of the CHSCS the founders found the target market of purchasers was 2 different age categories 19-24 and ages 45-55. With strong competition on the block, 4 un licensed stores at the time CHSCS had to make a change and started implementing new strategies that worked amazingly to picked up sales, brought in a bunch more females and added a new age category to our target market of ages 25-30 years old. With our average buy rate return was every 2 weeks of approximately 1200 transactions. We estimate the Maple Ridge location to start with a similar buy rate, and adding 3-4 years to fight the strong black market to bring the location to just .under $3,000,000.00 in gross annual sales. $3,500,000.00 $3,000,000.00 $2,500,000.00 $2,000,000.00 $1,500,000.00 $1,000,000.00 $500,000.00 $0.00 l $2,950,000.00 $2,009,000.00 $1,509,000.00 $1,009,000.00 50,000.00 -'o,ooo_~_o ___ . __ s •. oo_ · 40,000.00 ·--• ·-· 2020 2021 2022 2023 -gross sales -profits -Log. (profits) CHRONIC-CA ABI is CHRONIC-LOVE (jjJ i-i 7 CHRONIC-CAN ABIS CANNABIS RETAIL With cannabis being a brand new industry that most cities have not created bylaws, licencing, or even an application processes means every 6 months to 1 year there will be multiple new cities establishing bylaws to allow private cannabis retailers to apply for a license under the new bylaws they have created. With the group keeping up to date on their target cities bylaws, actively talking with city council on benefits of having private cannabis retail, information on other municipalities bylaws on what's worked well and hasn't the group has information that will help assist the municipalities. The group forecasts this window of constant steady growth in Canada's cannabis retail race will be roughly S years before we see a slowdown, similar to liquor within S -10 years afterwards there will probably be another capp lift where the group will be at the for front to grow the Chronic-Love even stronger in its home country of Canada. Once financial plan is met or exceeded with a strong family to take place the founders invite all its team to join in the hunt using the Chronic-Cannabis's resources to help. asrA1cro, NORTH VI\IICOUVl!II ;;;iii bd LOCATION MAP Chronic-Cannabis Group have a long standing relationship in the cannabis industry, knowing the CEO's of their competition, companies with giant market Capps like City Cannabis, Choom, and Kiara, to the smaller company like Evergreen seeing their interior designs, slogans, tag lines, operating procedures, and plain actual knowledge of the product. The founders know all the CEO's personally and are eager to step away from all the apple and Sage looking stores and excited to launch their JOEYs/the LOCAL looking retail store. Designed with stone and live edge materials the group has brought on JOEYs/the LOCAL and EARLS head interior designer to give the team an eye catching look mimicking the top restaurant brands in Canada to give an easy brand partnership when the laws allow for cannabis pubs. The group plans to stay a head of the times with an in store purchasing app (will still need to show your ID to pick it up). New aged Geo-Marketing that will message any Chronic-Cannabis customer and inform them where the nearest Chronic-Cannabis is in the city they just entered. CHRONIC-CANNABIS is CHRONIC-LOVE (jjJ 8 CHRONIC-ANNABIS CANNABIS RETAIL Maple Ridge is Chronic-Cannabis's home in all aspects from the founders Tory Feuer and Charles Colvin being raised in East Maple Ridge, attending and graduating Garibaldi Secondary School, overseeing the construction work for development of over 100 houses for EPIC HOMES. Tory Feuer has chosen the city of Maple Ridge as his target market for his real estate portfolio with a house on Laity street and 2 apartments at 11767 225th street Uptown Estates. Uptown Estates was a project completed by Peeverconn Properties and Tory Feuer purchasing the building and renovating all the residential units, common areas, and commercial spaces; improving the curb appeal by painting the building as well as helping move along the un-wanted loitering in the area. By the completion of the project the groups were able to double to value of the building and brought a little character back to that area. Right next door at 11771 225th street Tory Feuer and the Chronic-Cannabis group want to replicate the 11767 strategy by filling the vacant space with one of our expansion/foot traffic partners and by making the top floor the Chronic-Cannabis Head Quarters. CHRONIC-'A NABIS is CHRONIC-LOVE (ijJ 9 CHRONIC-CANNABI~ CANNABIS RETAIL I CHRONIC-CANNABIS is CHRONIC-LOVE (ijJ . 10 CHRONIC-CANNABIS CANNABIS RETAIL Operating plan Chronic-Cannabis is planning with the present and future in mind, offering knowledgeable staff, with 3 kinds of ordering procedures and with a lay out that helps serve both kinds of customers. We will see one who is new to the industry and wants to learn more about the smell, taste, and effects, and take a little more time to make their decision and the other customer who is one that knows what they are looking for, where they can quickly look, and smell the product and order to get out as fast as we can serve them. Our 2 ordering procedures work with all age groups, order and pay at the till, self-ordering stations where they can place an order on a I Pad and head to the cashier. Customers can pay with cash, debit, or credit, at the till, self-check out stations. At our Kits location we found year over year the demographics changed slightly with one age group always accounting for most of our sales, that being ages 19-24. This age group is why we need to think for the future as every 5-10 years there is usually big changes in a lot of categories of life and business, with the younger ages today looking more for time saving, quick experience, from a company that gives back, is fair to employees, and at the same time giving the customer an experience that can hold their attention long enough for them to get to the cashier and pay. The group feels it touches all those categories and more with the Chronic-Love program, self-ordering apps, TV's playing trending videos on YouTube, interactive quizzes/questions and if the employee can show they care as much as the company does for Chronic-Love C_hronic-Cannabis helps the employee achieve their ultimate goals. Marketing and sales One of the biggest obstacles in the cannabis industry is your ability in marketing or advertising of cannabis sales or product. With strict restrictions on social media advertising/marketing, event sponsorship, and celebrity brand ambassadors leaves very little room for branding and advertising for producers, extractors, and retailers. Chronic-Hub looks at this as an opportunity the group can capitalise on in a couple ways; First this is an opportunity for the group to spread the word of Chronic-Love with action not words. In the summer heading to the beach on hot days with a team of Chronic-Love members and giving out free cold water with a sign saying "Chronic-Love stay hydrated free water". Or in the winter handing out Chronic-Love blankets to the homeless. Our purpose on our business is to make every community we operate in a better place with our Chronic-Love program. Second, with licenced producers only given 2 centimeters of space for branding for their packaging it makes it real hard for the companies to differentiate themselves from each other, allowing for the group to offer shelf space in the form of advertising. By being direct with the customers we will know what sells best to the demographics better than the producers will and will let us create strong brand partnerships with the best offering shelf space branding for them like you would see in skateboard stores the VANS wall you will see the Trueleaf wall with plans to give our customers a virtual Reality tour CHRONIC-ANNAB is CHRONIC-LOVE-i r ---l 11 CHRONIC-'A Al CANNABIS RETAIL of their favorite grow facilities. Paving the way for when laws allow it for Chronic-Cannabis customized products or a secondary revenue stream for the stores. And third we are creating foot traffic partners with companies not in the cannabis industry allowing both of our customer's opportunity to share in foot traffic. We want our fans to know every time they come to the Chronic-Cannabis they can easily grab a Waves coffee. With these companies not having strict restrictions on social media advertising we can leverage their location to bring more foot traffic, Also taking advantage of what the community has to offer for tourism i.e. -with sturgeon fishing events from our Maple Ridge location for the community of Kitsilano, and hockey tickets from Kits location to the Maple Ridge Community. Financial Plan and Start-up Costs Based off our kitsilano location that served 43,000 + residence with 4 other stores in a 2 block radius we sold approximately 25 LBS or 11,200 grams per month. We have applied our analytics for Maple Ridge. Maple Ridge has a purchase market of 50,000+ and very similar age demographics, conservatively calculating for 20 LBS or 8,860 grams sold and maxing out at 35 LBS or 15,680 grams at current population size. ~eratingfiI productrolo $ 29,275.95 S ~i\XOJ $ 144,25~00 $ 144,&00 $ 144,256.00 $ 144,256.00 $ jYOdiJtt!o'rl 5,719.70 5,719.70 5,719.70 5,719.70 5,719.70 5,719.70 $ 17,500.00 $10,0:0.00 5,719.70 $ 12,500.00 $ 20,0:0.00 $ 4,0:0.00 $10,0:0.00 s isoo.oo $ 1,0:0.00 $ 20,0:0.00 $14,o:o.oo $10,0:0.00 11,4R4l · ~ l S 5,!00.00 CHRONIC-CANNA81S is CHRONIC-LOVE li:iJ ,. i !- =-""""---,,,~~........, ... ~£--. ...,_,..,...... ~ 12 CANNABIS RETAIL operating fix product sold $ 29,275.95 $ 144,256.00 $ 29,275.95 $ 144,256.00 $ 29,275.95 $ 144,256.00 $ 29,275.95 $ 144,256.00 $ 29,275.95 $ 144,256.00 $ 29,275.95 $ 144,256.00 $ 29,275.95 $ 144,256.00 s 29,275.95 $ 144,256.00 $ 29,275.95 $ 144,256.00 $ 29,275.95 $ 144,256.00 $ 29,275.95 $ 144,256.00 $ 29,275.95 $ 144,256.00 $351,311.40 $ 1,731,072.00 The founders love owner operated Chronic-Cannabis. It puts a welcome home vibe to the store when customers walk in. It allows for team bonding and a first hand to what our teams life goals are, when the team sees the owner working hard to help the store run safely and efficiently at the same time listening to them about what they want in life puts an energy in the room that cannot be-replicated. The group feels the store should be managed by its owner until first the store is exceeding revenues that we are estimating to make with a reserve fund of 6 months carry costs, secondly a store manager that's goal is to be a Chronic-Cannabis manager that treats Chronic-Love like it's their idea, and lastly a manager the whole team feels comfortable to lead them including the sales floor. operating fix product sold $ 29,275.95 $ 246,400.00 $ 29,275.95 $ 246,400.00 $ 29,275.95 $ 246,400.00 $ 29,275.95 $ 246,400.00 $ 29,275.95 $ 246,400.00 $ 29,275.95 $ 246,400.00 $ 29,275.95 $ 246,400.00 $ 29,275.95 $ 246,400.00 $ $ 246,400.00 $ $ 246,400.00 $ $ 246,400.00 $ $ 246,400.00 $ 2,956,800.00 The financial plan and start-up costs are only estimated costs as every city can call for something new at the last minute. Our goal is to stay within budget, strive to make Maple Ridge a better place, and meet or exceed our financial goals. CHRONIC-CANNABIS is CHRONIC-LOVE l~"' '~ :--;,. = t-=.::. --,_ -----l r Jaci Diachuk From: Sent: To: Subject: Dear Jaci Diachuk, Karen Tuesday, June 2, 2020 8:09 PM Jaci Diachuk APPl;.NDIX 111 Applicant 1185443 BC Ltd. Chronic Cannabis -AGAINST HOGG I received your public notice regarding the proposed cannabis retail store wanting to open in our neighborhood and I would like to give you my thoughts and concems. I am completely against it. . There was a cannabis store here before and it was te11ible. People parking on our yard so they didnt get fihned entering. They dump all their garbage on the street or our yard. They broke our fence because there was not enough parking so they had easier access and didn't have to walk around. C1ime increased whether it was our cities most vulnerable brealcing into the cars or more dmg dealing on our property. Young ltjds, not legal age buying it. Others buying it for the younger kids. The noise of constant doors slamming, people's music cranked while they wait. The customers smoking the dmgs in our covered parking. The list goes on and on. I thought a cannabis store couldnt be near a daycare .. :isnt there a daycare 1/2 a block away? There is already one at valley fair mall...why does this need to be here? The proposed location is under Allouette addictions housing ... they have open drug use there all the time SlJpported by government funding. Is it such a great idea to put this there? drug addicts are always tweaking ol).tside there. Modular housing for our streets most vulnerable is just around comer too. This seems lice the worst location to choose from in my opinion. Karen. --Sent using In.box for Hotmail 1 Freedom of Information and Protection of Privacy Act Section 21 (1) I i: Jaci Diachuk From: Sent: To: Subject: pat i _ . _ Tuesday, June 2, 2020 5:30 PM Jaci Dlachuk Jack diachuk My name is Patrick, In response to chronic cannabis. Applicant 1185443. In the letter you posted the wrong address is this to fool prople. You want to allow a dispensory unde1· a building full of druggies. And not to mention the last dispensory thatwas on Fraser st we ha4 kids doing cf.rugs under 1 _ people parking in parking lot. I would get threaten of my life for kicking peQple off oµr property. I beg you please ront allow this dispensory in our area.we dont need it there is already one at the save on foods mall. When weeds was in the same spot as this place we had the same problem. It's bacJ. enough the police dont fo anything about people smoking meth and.heroin on our prope1ty please dont allow this patrick 1 Freedom of Information and Protection of Privacy Act Section 21 (1) , .. '·. ' f~ Jaci Diachuk From: Sent: To: Subject: To: Jaci Diachuk Carole Saturday, June 6, 2020 4:14 PM Jaci Diachuk cannabis store I am opposed to the proposed opening ofa cannabis store at 11771-2251h St. I do not think it is an appropriate location as this is an area heavily populated by seniors and we have already had half way houses forced on us in this area. There is a cannabis location on 223th next to Save-On I see no need for another so close to that location. When I went to Save-On a couple of weeks ago there was a fairly long line-up to go to that cannabis store and I didn't see even one senior in that line so you are not doing us a service by opening a store on 117th & 225. Please re-consider this application. Thank you, 1 Freedom of Information and Protection of Privacy Act Section 21 (1) ' ,-i ! ' ' ' ' ' ~ ~ k ,-( ~ ! f \. l i-~ ~ ,-,- Heather Jaci Diachuk Administrative Assistant 11995 Haney Place Maple Ridge, BC V3X 6A9 jdiachuk@mapleridge.ca RE: Non Medical Cannabis Retail Store Application Dear Ms. Diachuk, You placed a notice in the Maple Ridge News seeking the public's opinion about the application from 1185443 Ltd to open Chronic Cannabis at Unit A-11771125 St. Please consider this my submission of my opinion about this potential establishment. I can't tell you how shocked I was to see that the municipality would even consider opening a pot shop in this location. This neighbourhood is already profoundly impacted In a negative way by substance abuse. I see the effects of addiction on so many people here everyday because I work i • and I drive along Royal Crescent. . I see people openly using drugs on almost every corner and in every alley way. In addition to having addictions, these people are challenged with mental health Issues and many of them are homeless. If we are a compassionate and caring community we shouldn't be placing an establishment that sells narcotics right in the middle of a nelghbourhoodthat desperately needs to be rid of drug and right across from a BC Housing site that is supposedly there to help move people off the streets anq on to better lives. The people I see in this area are drug addicts and many of them are homeless. It is shameful that this company wants to exploit these people in their weakness just to make a profit from what little money they do have. Quite frankly, I am disgusted that this company seems to want to make money at the expense of the lives of some of the most vulnerable in our community. Even the name for this proposed pot shop Is horrible -"Chronic Cannabis". The people In this neighbourhood are suffering from chronic addictions, why would we add to their woes? I ask you to reconsider the location of this pot shop. In fact, I ask you to consider If we really need another pot shop in Maple Ridge at all. There is already one in ValleyFair Mall which is a central location. This is a seedy part of town and I can assure you the only reason this company wants to put this business here is to prey on the weakness of the addicts who live here. The middle class people with nice homes in Albion won't be frequenting this shop. I understand that pot Is legal, just as is alcohol, but can you explain to me what benefit this establishment brings to our community? Parents go home and get high in front of their children. People with mental health challenges get high rather than deal with the root issues of their problems. Can you tell me how getting high benefits the productivity, health and well-being of our citizens? I hope you will take my opinion into consideration as you make your deliberations about this proposal. Sincerely, Heather Freedom of Information and Protection of Privacy Act Section 21 (1) f, r ~ r ! l I i i i I ! I I I I I I i I [_ b f' r: r P:: ~-r· Jad Diachuk From: Sent: To: Subject: Hllllve Thank You Sent from my !Pad Shawn , _ _ . Sunday, June 14, 2020 2:26 PM Jaci Diachuk Cannabis Retail Store near the proposed location. I'm not In favor of this Cannabis store. Unfortunately Spirit Leaf. We don't need anymore stores in the Neighborhood. I live at 1 Freedom of Information and Protection of Privacy Act Section 21 (1) ~-.:;.-__ ] .»ad Diachuk From: Sent: To: Subject: Dear City of Maple Ridge, Friday, June 5, 2020 3:29 PM Jaci Diachuk Strongly against the non medical cannabis store My· and I strongly oppose the cannabis retail store near om home. The reasons are simple as follows, 1 Cannabis can affect people's mind and increase the instability of their behavior. As a homeowner of -have always been proud of the peace of my neighbourhood and don't want to see it changed. 2 My <laughter is only 2 years old and spends most of her time either at home or in the community. The cammbis store will increase the possibility of people smoking it in my neighbomhood. None of my family enjoyed the smell. My young daughter's health may be affected as well. 3 As a 11gateway drug11, the catmabis store may lead to an increase in the number of drug addictions in the area. In the long mn, we want to see our daughter growing up in a healthy community. 11iank you for reading our message and take it into consideration. As a resident of I love this community and wish to keep it peaceful and child-friendly as it always has been. Sincerely, 1 Freedom of Information and Protedion of Privacy Act Section 21 (1) 1· Bnllsh Columbia Title: Cannabis Retail Store Processing & Evaluation Criteria Authority: I D Legislative I D Operational Approval: I D Council I D CMT I D General Manager Policy Statement: ------------------------,_,,,_==--~ APPENDIX Ill POLICY MANUAL Policy No: 6.33 Supersedes: New Effective Date: May2020 This policy applies to all referrals from the Liquor and Cannabis Regulation Branch (LCRB) regarding applications for Private Cannabis Retail Stores. A. The location of each Private Cannabis Retail Store must be a minimum of 1000 meters from any other Cannabis Retail Store. B. Applications may be reviewed, on a case by case basis, at the discretion of Council. C. Regardless of compliance with City Zoning Bylaw regulations, Council is not obligated to support an application for a Private Cannabis Retail Store. Procedure Overview: 1. Application/referral for a Private Cannabis Retail Store is received from the LCRB. 2. Application is checked for Zoning and Official Community Plan compliance. a) If the application is not compliant with Zoning, the LCRB will be advised the application is denied. The applicant will further be advised that, where compliant with OCP designation, a rezoning application could be made to rezone the property to permit the use. b) If the application is compliant with Zoning: i) the LCRB will be advised the application is compliant with zoning and be requested to proceed with their analysis of the application. The City will do no further review of the application until the LCRB analysis is complete and is referred back to the City; and ii) applicants will be advised that "Private Cannabis Retail Store Business Plan and Community Impact Overview" section of the Policy must be completed by the applicant and received by the City before further review of the application occurs. 3. Letters will be mailed to all property owners within 200 metres of the proposed store location. 4. Referred to RCMP for input. 5. A Council report will be prepared including an assessment of the application in regards to the policy, a location map, the location of intended Government Cannabis Retail Store(s), and other pertinent information. 6. Council will make a recommendation to the LCRB for each application. Page 1 of 4 , __ ' -' C ' -,_ ' ' ,. ,_ r-- ~-~ ------------- ----7. Private Cannabis Retail Store Business and Community Impact Overview: In addition to Provincial requirements, applications for Private Cannabis Retail Stores will be evaluated on the viability of the business operation. The City is committed to ensuring each retail store will be an appropriate fit, and a good community partner. Applicants must provide a thorough submission in order for the City to conduct its review. This submission must include: a) Business overview. Please provide a business description, number of staff, how the business will operate and be in compliance with all provincial regulations; how minors will be prevented from purchasing cannabis; and how provincial identification requirements will be met. b) Details of signage to demonstrate compliance with Provincial and Municipal regulations. c) Information regarding availability of parking on the site and adjacent to the store. d) Community benefit. Please provide details of contributions or supports to non-profit organizations or local community groups etc. Demonstrate how your business will be a good community partner. e) Details of mitigation plan to minimize community impact. f) Information regarding staff training. Page 2 of4 8. APPLICATION REVIEW CRITERIA: To be completed by City staff Requirement Zoning Bylaw Requirements*: Check Appropriate Box/ Note Zone Complies D Zoning Map -prepared at a scale of 1:2000 Surrounding Land Use: North: Include the location of any site being considered by the South: LCRB for a Government Store East: West: Public Input #or% Comments Number of letters mailed Number of responses received of total number of letters mailed Percentage supportive of total number of letters mailed Percentage non-supportive of total number of letters mailed RCMPlnput Y/N Comments No issues Issues: Comments Parking Details Y/N Details On Site On Street Compliance History Y/N Details Compliant Non-Compliant: Details Business Plan Y/N Details Not Submitted Submitted: Details Community Benefit -applicant has Y/N Details identified contribution to the community No Yes: Details Community Impacts -applicant has Y/N Details identified possible negative impacts and provided a plan to mitigate impacts No Yes: Details Page 3 of 4 Definitions: Private Cannabis Retail Store: means a retail use devoted to sales of non-medical cannabis products in accordance with Federal and Provincial Regulations, which is operated by any individual, partnership, corporation or Indigenous nation that holds a British Columbia cannabis licence. Government Cannabis Retail Store: means a retail use devoted to sales of non-medical cannabis products in accordance with Federal and Provincial Regulations, which is operated by the Province of British Columbia. Exemptions: Government Cannabis Retail Stores are not subject to this policy. Key Areas of Responsibility: Action to Take Staff will review all applications to determine compliance with the Cannabis Retail Store Processing and Evaluation Criteria Policy. Page 4 of 4 Responsibility Bylaw & Licencing Services TO: FROM: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer CITY OF MAPLE RIDGE MEETING DATE: October 6, 2020 FILE NO: 11-5245-20-2014-110 & 06-2240-20 MEETING: cow SUBJECT: Latecomer Agreement LC 165/18 EXECUTIVE SUMMARY: The lands at 11716 Burnett Street have been subdivided. Part of the subdivision servicing is considered to be excess or extended servicing in accordance with the Local Government Act that benefits adjacent properties. Latecomer Agreement LC 165/18 provides the municipality's assessment of the attribution of the costs of the excess or extended servicing to the benefiting lands. The developers have the opportunity to recover costs for service capacity over and above that required for their specific development should development occur on those parcels identified in Schedule A. Cost recovery may also be possible where a property connects to the Latecomer-eligible utility. RECOMMENDATION: That the cost to provide the excess or extended services at 11716 Burnett Street is, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided; and That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in Schedule A; and further That the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 165/18 with the subdivider of the lands at 11716 Burnett Street. DISCUSSION: a) Background Context: The lands at 11716 Burnett Street have been subdivided. Part of the subdivision servicing is considered to be excess or extended servicing in accordance with the Local Government Act that benefits adjacent properties. The attached map identifies the lands which are involved in the subdivision and those which will benefit from the excess or extended services and land to which the developer provided services. The cost breakdown for each excess or extended service is shown on attached Schedule A. In addition, a copy of Latecomer Agreement LC 165/18 is also attached for information purposes. 1131 Doc#2543543 Page 1of 2 I. b) Policy Implications: Part 14, Division 11, of the Local Government Act provides that where a developer pays all or part of the cost of excess or extended services, the municipality shall determine the proportion of the cost of the service which constitutes excess or extended service and determine the proportion of the cost of the service to be attributed to parcels of land which the municipality considers will benefit from the service. Latecomer Agreement LC 165/18 will provide such determination for Subdivision 2014-110-SD. CONCLUSION: A developer has provided certain services in support of Subdivision 2014-110-SD. Some of the services benefit adjacent lands, therefore it is appropriate to impose Latecomer Charges on the benefitting lands. Latecomer Agreement LC 165/18 summarizes the municipality's determination of benefitting lands and cost attribution and also establishes the term over which such Latecomer Charges will be applied. Prepared by: Rachel Ollenberger, AScT. · Acting Manager of Infrastructure Development Reviewed by: Approved by: Concurrence: Attachments: J sh Mickleborough, PE irector of Engineering ~~M David Pollock, PEng. CTQM~ Al Horsman Chief Administrative Officer (A) Schedule A (B) Benefitting Property Map (C) Latecomer Agreement Doc#2543543 Page 2 of 2 Schedule A TYPE OF EXCESS OR EXTENDED SERVICE 1. ONSITE SERVICE FOR ADJACENT PROPERTY Service Storm Sewer Total Number of Equivalent Development Units (EDU) 7 Tota I Cost Of Benefit $83,000.00 Cost Per EDU $11,857.00 EDU's On Benefiting Property 2 Benefit Attributed By Property Excluding Subdivision Lot 1, NWP12588 RN 52642-0100-6 2 X $11,857.00 1 Lot 1, NWP12588 RN 52642-0101-8 1 X $11,857.00 1 Lot 227, NWP57530 RN 52641-0200-4 1 X $11,857.00 A total of all of the aforementioned services for each property is as follows: Lot 1, Sec 17, TWP 12, NWD, NWP12588 $23,714.00 RN 52642-0100-6 Lot 1, Sec 17, TWP 12, NWD, NWP12588 $11,857.00 RN 52642-0101-8 Lot 227, Sec 17, TWP 12, NWD, NWP57530 $11,857.00 RN 52641-0200-4 I I I I I ( ) \ \ A / / / / / / ~-/ ,,.--/ / / / / / / / 1-w w 0::: 1-(f) I-I-w z 0::: :::) IIl I I Rem N 1 /2 5 68 1 2 3 DE\ 11ELOPM ENT 1 2 3 67 Rem. A 1 117 AVENUE . . . . . . R ... · 1 · .. ·E. · . · . · . · · em · · · · · · · · · · · · . . . . . . . . ) . . . . . . . . . · ... · ... ·. 5.0. ·. . · .. 2·2·7 · ... . . . . . . . . . . . . . . . · 1· . . . . . . . . . . . . . . . . . . . . . . . . . . . . . · ·.sENEFITWIN·G .PROPERTIES·. . . . . . . . . . I-243 244 w w 0::: I-2 228 (f) 0) 242 N N -----t----\ I .. I __ .. I DEVELOPMENT BOUNDARY 1:-:-:-:-:-:-:-:-:-:-:J BENEFITTING PROPERTIES CITY OF MAPLE RIDGE ENGINEERING DEPARTMENT DEVELOPMENT FILE 5245-20-2014-110 LC 165/18 SCALE: 1----------.-----------t N.T.S. DATE: SEPTEMBER 2020 FILE/DWG No LC165-2018 LATECOMER AGREEMENT LC 165/18 2014-110-SD THIS AGREEMENT is made the __ day of _______ , 20_ BETWEEN: Dhaliwal Developers Ltd. 33082 Hungtingdon Road Abbotsford BC V2S 7Z3 (Hereinafter called the "Subdivider") OF THE FIRST PART AND: City of Maple Ridge WHEREAS: 11995 Haney Place Maple Ridge BC V2X 6A9 (Hereinafter called the "City") OF THE SECOND PART A. The Subdivider has developed certain lands and premises located within the City of Maple Ridge, in the Province of British Columbia, and more particularly known and described as: Lot 5, Section 17, Township 12, Plan 8881 (Hereinafter called the "said lands"); B. In order to facilitate the approval of the subdivision of the said lands, the Subdivider has constructed and installed the storm sewer services shown on the design prepared by Mainland Engineering Consultants Corporation, stamped "Reviewed" by the City June 7, 2016. Municipal Project No.: 11-5245-20-2014-110. (Hereinafter called the "Extended Services"); C. The extended services have been provided with a capacity to service the said lands and other than the said lands; D. The City considers its cost to provide the Extended Services to be excessive; E. The Subdivider has provided the Extended Services in the Amount of $83,000.00. F. The City has determined that: (the "Benefitting Lands") will benefit from the Extended Services; Doc#2543522 Page 1 of3 G. The City has imposed as a condition of the owner of the Benefitting Lands connecting to or using the Extended Services, a charge (the "Latecomer Charge") on the Benefitting Lands in the following amounts: Lot 1, Sec 17, TWP 12, NWD, NWP 12588 (RN 52642-0100-6) • $11,857.00 per EDU, to a maximum of$ 23,714.00, for direct connection to the storm sewer on 117 Avenue Lot 1, Sec 17, TWP 12, NWD, NWP 12588 (RN 52642-0101-8) • $11,857.00 for the use of the storm sewer on 117 Avenue Lot 227, Sec 17, TWP 12, NWD, NWP 57530 • $11,857.00 for the use of the storm sewer on 117 Avenue plus interest calculated annually from the date of completion of the Extended Services as certified by the General Manager Engineering Services of the City (the "Completion Date") to the date of connection of the Benefitting Lands to the Extended Services; H. The Latecomer Charge when paid by the owner of the Benefitting Lands and collected by the City shall pursuant to Section 508 (2) of the Local Government Act R.S.B.C. 2015, c.1 be paid to the Subdivider as provided for in this Agreement. NOW THEREFORE AS AUTHORIZED BY Section 508 (5) of the Local Government Act R.S.B.C 2015, c.1, the parties hereto agree as follows: Doc#2543522 1. The Latecomer Charge, if paid by the owner of the Benefitting Lands and collected by the City within fifteen (15) years of the Completion Date shall be paid to the Subdivider and in such case payment will be made within 30 days of the next June 30th or December 31st that follows the date on which the Latecomer Charge was collected by the City. 2. This Agreement shall expire and shall be of no further force and effect for any purpose on the earlier of the payment of the Latecomer Charge by the City to the Subdivider, or fifteen (15) years from the Completion Date, and thereafter the City shall be forever fully released and wholly discharged from any and all liability and obligations herein, or howsoever arising pertaining to the Latecomer Charge, and whether arising before or after the expiry of this Agreement. 3. The Subdivider represents and warrants to the City that the Subdivider has not received, claimed, demanded or collected money or any other consideration from the owner of the Benefitting Lands for the provision, or expectation of the provision of the Extended Services, other than as contemplated and as provided for herein; and further represents and warrants that he has not entered into any agreement with the owner of the Benefitting Lands for consideration in any way related to or connected directly or indirectly with the provision of the Extended Services. The representations and warranties of the Subdivider herein shall, notwithstanding Item 2 of this Agreement, survive the expiry of this Agreement. 4. The Subdivider (if more than one corporate body or person) hereby agrees that the City shall remit the Latecomer Charge to each corporate body or person in equal shares. Page 2 of3 5. If the Subdivider is a sole corporate body or person, the City shall remit the Latecomer Charge to the said sole corporate body or person, with a copy to the following (name and address of director of corporate body, accountant, lawyer, etc.): 6. In the event that the Subdivider is not the owner of the said lands, the owner shall hereby grant, assign, transfer and set over unto the Subdivider, his heirs and assigns, all rights, title and interest under this Agreement. IN WITNESS WHEREOF the parties hereto have hereunto affixed their respective Corporate Seals, attested by the hands of their respective officers duly authorized in that behalf, the day and year first above written. SUBDIVIDER Company:. _________ _ Print Name: _________ _ Subdivider -Authorized Signatory Company: _________ _ Print Name: _________ _ Subdivider -Authorized Signatory CITY OF MAPLE RIDGE Corporate Officer -Authorized Signatory Doc#2543522 Page3 of 3 TO: FROM: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer CITY OF MAPLE RIDGE MEETING DATE: October 6, 2020 FILE NO: 11-5245-20-8512 MEETING: Cow SUBJECT: Licence Agreement Authorization -Metro Vancouver Pump Station EXECUTIVE SUMMARY: Metro Vancouver is constructing a new sanitary pump station (Golden Ears Pump Station) and sanitary sewer overflow (SSO) tank to replace the existing pump station at Golden Ears Way and 1138 Avenue. The Golden Ears Pump Station and SSO requires a permanent emergency standby generator. Due to limitations on site, Metro Vancouver has requested that the City allow the generator to sit partially on the City's undeveloped road allowance. This location is bounded by the Golden Ears bridge infrastructure to the west and north, and Translink and Metro Vancouver's property to the south and east, meaning there is no expectation that a road will be built in the future. RECOMMENDATION: That a Licence Agreement between the City of Maple Ridge and the Greater Vancouver Sewerage and Drainage District to allow an emergency generator to be constructed on City property be authorized; and further That the Corporate Officer be authorized to execute the agreement. DISCUSSION: a) Background Context: The Metro Vancouver Golden Ears Pump Station and SSO tank is a critical piece of infrastructure designed to reduce sanitary sewer overflows into the Fraser River and address future growth of the City. The new facility will ultimately replace the existing pump station. The Golden Ears pump station facility will pump flows to the Northwest Langley Treatment Plant that is currently under expansion. The new Golden Ears Pump Station must remain operational at all times, including when there is a power outage and backup power is necessary. Due to space limitations on site, Metro Vancouver has requested that both the City of Maple Ridge and Translink allow the generator to sit across both properties as shown in Schedule A -Licence Area of the Licence Agreement. The area of City road allowance is a remnant piece of property from the construction of the Golden Ears Bridge and is currently landscaped. The City has no immediate or future plans for area. This is the best use for the land as the pump station and generator are critical infrastructure providing sewer services to the City of Maple Ridge. 1132 Doc #2570614 Page 1 of 2 b) Citizen/Customer Implications: The proposed location for the generator does not have any citizen or customer implications. The location is well away from any residents. c) Interdepartmental Implications: Metro Vancouver will be required to obtain a building permit for the construction of the generator. They have recently received approval for a retaining wall height variance in support of this generator. CONCLUSION: Metro Vancouver is constructing a new sanitary pump station and sanitary sewer overflow (SSO) tank that requires an emergency standby generator. Due to site constraints, Metro Vancouver is requesting that the generator sit partially on the City's road allowance. It is recommended that the City enter into a Licence Agreement with Metro Vancouver to allow the generator to sit partially on the City's undeveloped road allowance. / Prepared by: Rachel Ollenberger, AScT. Acti g Manager of Infrastructure Development Reviewed by: J sh Mickleborough, ng. ~of~Q Approved by: David Pollock, PEng. CJ]~ Concurrence: Horsman Chief Administrative Officer Attachments: (A) Licence Agreement Doc #2570614 Page 2 of 2 I ! !-i I LICENCE AGREEMENT THIS LICENCE AGREEMENT dated the __ day of _______ , 2020. BETWEEN: AND: CITY OF MAPLE RIDGE, having an office at 11995 Haney Place, Maple Ridge, BC Canada V2X 6A9 (the "Licensor") OF THE FIRST PART GREATER VANCOUVER SEWERAGE AND DRAINAGE DISTRICT having an office at 4 730 Kingsway, Burnaby, BC V5H OC6 (the "Licensee") OF THE SECOND PART WHEREAS: A. The soil and freehold of certain highways in the City of Maple Ridge, British Columbia are vested in the Licensor; B. The Licensee wishes to occupy that 204.4m2 more or less portion of highway dedicated on plan NWP63221 shown hatched on the sketch plan attached hereto as Schedule A (the "Licence Area") for the purposes set out herein; and C. The Licensor has agreed to grant to the Licensee a licence of occupation for the Licence Area on the terms and conditions set out below. NOW THEREFORE THIS LICENCE AGREEMENT WITNESSES that in consideration of the sum of Ten Dollars ($10.00), of lawful money of Canada, now paid by the Licensee to the Licensor, and other good and valuable consideration, (the receipt and sufficiency whereof is hereby acknowledged by the Licensor), the Licensor and the Licensee hereby covenant and agree as follows: 1. Grant of Licence. The Licensor hereby grants to the Licensee and the Licensee's servants, agents, employees, invitees, and contractors, with or without machinery, equipment and vehicles, the right and licence to enter onto and to occupy the Licenced Area, for the purposes of constructing, maintaining, repairing and replacing pipes, conduits, above ground structures, generator, retaining structures, fences, roads and any utilities to support the Licensee's sewerage function in connection with its Golden Ears Pump Station and Storage Tank Project (the "Permitted Use"). 2. Term of Licence. The term of this Licence Agreement shall commence the day of _______ , 2020 and continue for so long as needed by the Licensee, unless earlier terminated under this Agreement. 3. Licensee's Covenants. The Licensee covenants and agrees further with the Licensor: (a) that the Licence Area shall be used by the Licensee only for the Permitted Use and any other purpose directly and necessarily incidental to those purposes; (b) to maintain the Licence Area in good order and repair and in a neat, safe, clean, and sanitary condition and shall not allow any refuse or garbage, or waste material to accumulate in or about the Licence Area; Page 1 of 4 (c) that the Licensee shall not assign, transfer, charge, or mortgage this Licence Agreement or otherwise part with possession of all, or any part of the Licence Area or grant any further licence, interest, or concession whatsoever within or relating to the Licence Area; and (d) that upon termination of this Licence Agreement, to promptly remove all construction debris, waste, goods, equipment, structures and surface works associated with the Permitted Use from the Licence Area, and, further, to restore the Licence Area to, or as close to, its pre-existing condition as is reasonably possible, unless otherwise agreed to between the parties. 4. Termination (a) If the Licensee is in breach of this Licence Agreement, and if the default continues 60 days after giving notice in writing by the Licensor to the Licensee, then the Licensor may terminate this Licence Agreement and the rights of the Licensee with respect to the Licence Area shall immediately lapse and be absolutely forfeited. (b) If the condition complained of in section 4(a) reasonably requires more time to cure than 60 days, the Licensee will be deemed to have complied with the remedying of the condition if the Licensee commences remedying or curing the condition within 60 days and diligently completes the same. (c) This Licence Agreement may be terminated by the Licensee by giving the Licensor one (1) year's notice. 5. Indemnification. The Licensee will save harmless and indemnify the Licensor and its directors, officers, employees, agents and persons for whom it is responsible from and against all liabilities, actions, claims, demands, proceedings, suits, losses, damages, costs and expenses arising out of the exercise of the Licencee's rights under this Licence Agreement except to the extent that such liabilities actions, claims, demands, proceedings, suits, losses, damages, costs and expenses were caused by or contributed to by the Licensor or its directors, officers, employees, agents and persons for whom it is responsible. 6. Builders' Liens. If any claim of lien over the Licence Area is made under the Builders Lien Act, the Licensee will immediately take all steps necessary to have the lien discharged, unless the claim of lien is being contested in good faith by the Licensee and the Licensee has taken the steps necessary to ensure that the claim of lien will not subject the Licence Area or any interest of the Licensee's under this Agreement to sale or forfeiture. 7. Successors and Assigns. This Licence Agreement shall be binding upon, and enure to the benefit of, the parties hereto and their respective successors. Page 2 of 4 IN WITNESS WHEREOF the parties have executed this Licence Agreement this ___ day of _____ 2020. CITY OF MAPLE RIDGE by its authorized signatories: GREATER VANCOUVER SEWERAGE AND DRAINAGE DISTRICT by its authorized signatory: Page 3 of 4 CHECK PRINT Schedule A-Licence Area NOTE; I, OO~FJ!nAl'.€$. Ai~~ ~ffi,i ~A08J(¢.,-;~S) -4.0.0 Be. 1. G\'li:[) Cdr~VEIHEb ·m GROU~!O-LE'..tL US 1G A COt.i.6jNED SCALE FACTC~ OF .99'96006 l-'1!---1---t--+-I-+----------;; rni: . (h:ld. __ ;;,,i .. ..di l!H~ 1-.:!.i:l.!l p;1-: i[,1Jiillr' iij: O:rt :u1 l1J'1 iii' ;'T, C'<t-c 11'.t Page 4 of 4 TO: FROM: City of Maple Ridge His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer MEETING DATE: FILE NO: MEETING: October 6, 2020 01-0110-01 cow SUBJECT: Employment Lands Investment Incentive Program -Revitalization Tax Exemption Agreements EXECUTIVE SUMMARY: The Employment Lands Investment Incentive Program was a four-year program implemented to stimulate job creation in Maple Ridge. Eligible projects receive upfront incentives and tax exemptions once site development is complete. Tax exemptions are triggered by formal agreements, which are then submitted to BC Assessment. The program closed in December of 2018 and only one development remains outstanding; eight projects are now complete and eligible for exemptions commencing in 2021. RECOMMENDATION: That the Corporate Officer be authorized to execute agreements with qualified property owners and developers as defined in the Maple Ridge Revitalization Tax Exemption Bylaw No. 7112-2014, and identified in Attachment B. DISCUSSION: a) Background Context: The Employment Lands Investment Incentive Program (ELIIP) was implemented in 2015, shortly after the Commercial and Industrial Strategy was endorsed. The ELIIP targets development on specified lands designated for industrial use to encourage the addition of high-value jobs in the community. An important element of the incentive program is the Revitalization Tax Exemption (RTE). This incentive offers municipal property tax exemptions for the increase in assessed property value resulting from work completed under a qualifying building permit. Due to the legislated deadline of having RTEs to BC Assessment, October 31, we do not know in advance which property owners will trigger the incentive. Therefore, it is requested that Council authorize agreements with all the property owners, knowing that some may not be executed. The option of when to activate the exemption rests with the property owners, however projects must meet all other requirements of the Maple Ridge Revitalization Tax Exemption Bylaw to be eligible. 1151 2566197 Page 1of 2 r l The current cohort of projects is unique in that several of the buildings that were constructed have been sub-divided, post-completion. As a result, what was seven structures built under individual building permits is now 40 units being assessed independently. However, only the increase in property value resulting from the construction of the original structures will be exempted through the RTE process. From 2021 through 2025, the eligible properties will see a sliding scale of exemptions decreasing by 20% each year. What this means, in practical terms, is that 18 small businesses are eligible to receive exemptions on the improvement value of their property taxes. This number could increase over the coming years as more units transfer from the developer to operating businesses. CONCLUSION: Eight projects that have met the criteria identified in the Maple Ridge Revitalization Tax Exemption Bylaw are eligible for five-year exemptions commencing in 2021. Prepared by: Research Technician Reviewed by: Catherine Nolan Corporate Controller ~~ Approved by: Chfistina€ratiree ;rGene~;:t•~ Concurrence: Al .Qffl Chief Administrative Officer Attachments: (A) ELIIP Fast Facts (B) Eligible Projects -October 6, 2020 2566197 Page 2 of 2 PROJECT SCOPE (0000) New construction and renovations on industrial lands. except for uses that were identified as providing Low-value and/ or Low-density employment. Estimated construction value of projects supported $24.5 million to date PROGRAM STATUS Closed Number of projects supported <CJ II> 23 A~ PROJECTS TO DATE Projects receiving revitalization tax exemptions to date 14 PROJECTS Number of small businesses eligible to receive exemptions 18trom (2021-2025) Attachment B -Eligible Projects October 6, 2020 ELIIP Program Blue Mountain Business Park Lands: #100 -12835 Lilley Drive 3467 10th Ave. Legal Description: Lot 41, Plan BCP42202, Section 25, Township 12, New Vancouver, BC Westminster Land District V6R 2E7 PID #: 030-904-889 Folio Number: 73617-0041-0 Building Permit# 18-114744 Project: New Construction Term of Tax Five years -declining balance Exemption: Blue Mountain Business Park Lands: #200 -12835 Lilley Drive 3467 10th Ave. Legal Description: Lot 41, Plan BCP42202, Section 25, Township 12, New Vancouver, BC Westminster Land District V6R 2E7 PID #: 030-904-889 Folio Number: 73617-0041-0 Building Permit# 18-114760 Project: New Construction Term of Tax Five years -declining balance Exemption: Blue Mountain Business Park Lands: #300 -12835 Lilley Drive 3467 10th Ave. Legal Description: Lot 41, Plan BCP42202, Section 25, Township 12, New Vancouver, BC Westminster Land District V6R 2E7 PID #: 030-904-889 Folio Number: 73617-0041-0 Building Permit# 18-114761 Project: New Construction Term of Tax Five years -declining balance Exemption: Blue Mountain Business Park Lands: #400 -12835 Lilley Drive 3467 10th Ave. Legal Description: Lot 41, Plan BCP42202, Section 25, Township 12, New Vancouver, BC Westminster Land District V6R 2E7 PID #: 030-904-889 Folio Number: 73617-0041-0 Building Permit# 18-114764 Project New Construction Term of Tax Five years -declining balance Exemption Blue Mountain Business Park Lands: #500 -12835 Lilley Drive 3467 10th Ave. Legal Description: Lot 41, Plan BCP42202, Section 25, Township 12, New Vancouver, BC Westminster Land District V6R 2E7 PID #: 030-904-889 Folio Number: 73617-0041-0 Building Permit#: 18-114765 Project New Construction Term of Tax Five years -declining balance Exemption: Attachment B -Eligible Projects October 6, 2020 ELIIP Program continued Blue Mountain Business Park Lands: #600 -12835 Lilley Drive 3467 10th Ave. Legal Description: Lot 41, Plan BCP42202, Section 25, Township 12, New Vancouver, BC Westminster Land District V6R 2E7 PIO#: 030-904-889 Folio Number: 73617-0041-0 Building Permit# 18-114766 Project: New Construction Term of Tax Five years -declining balance Exemption: Blue Mountain Business Park Lands: #700 -12835 Lilley Drive 3467 1Qth Ave. Legal Description: Lot 41, Plan BCP42202, Section 25, Township 12, New Vancouver, BC Westminster Land District V6R 2E7 PIO#: 030-904-889 Folio Number: 73617-0041-0 Building Permit# 18-114767 Project: New Construction Term of Tax Five years -declining balance Exemption: RNJ Holdings Ltd. Lands: 12960 Lilley Drive 24815 130A Ave. Legal Description: Lot 37, Plan BCP42202, Section 25, Township 12, New Maple Ridge, BC Westminster Land District V4R 2C7 PIO#: 028-04 7-940 Folio Number: 73617-0037-0 Building Permit # 18-116267 Project: New Construction Term of Tax Five years -declining balance Exemption: