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HomeMy WebLinkAbout2022-03-29 Council Meeting Agenda and Reports.pdfCouncil Meeting Agenda Tuesday, March 29, 2022 Page 2 of 7 601 YPK Update Presentation by Guy Miller, Airport General Manager 700 CONSENT AGENDA 701 Minutes 701.1 Development Agreements Committee: • March 9, 2022 702 Reports 702.1 Disbursements for the month ended February 28, 2022 Staff report dated March 29, 2022 providing information on disbursements for the month ended February 28, 2022. 702.2 Council Expenses Staff report dated March 29, 2022 providing information on Council expenses recorded to February 28, 2022. 703 Correspondence 703.1 British Columbia Federation of Students -Support for Seconds Count campaign by CUPE Local 8911 Letter dated March 4, 2022, from British Columbia Federation of Students, requesting support for public emergency services. 703.2 City of Abbotsford -Support for Build Back Better Funding Letter dated March 10, 2022, from Mayor Henry Braun, City of Abbotsford, requesting favourable consideration and resolution of support for recovering municipal costs through Build Back Better Funding for critical infastructure for inclusion at the upcoming LMLGA Convention. 703.3 Reducing Patio Application Red Tape for BC's Hospitality Sector and Economic Recovery Letter dated March 16, 2022, from British Columbia Craft Brewers Guild, BC Restaurant and Food Services Association, Alliance of Beverage Licensees, and Restaurants Canada, outlining recommendations to avoid unintended consequences created by new guidelines for public patio programs. Council Meeting Agenda Tuesday, March 29, 2022 Page 3 of 7 704 Release of Items from Closed Council Status March 15, 2022 That the following item from the March 15, 2022 Closed Council Meeting be released from Closed Council status: •Item 4.2 -Agricultural Advisory Committee Membership -2022 Appointment That the Mayor establish a Standing Committee for the purpose of reviewing Council Committee's, and to continue with the work done by Councillor Dueck and Councillor Yousef. March 22, 2022 That the following item from the February 8, 2022 Closed Council Meeting be released from Closed Council status: •Item 4.1 Legal Advice -Councillor Robson That Council rescind November 16, 2021 motions R/2021-C-120, R/2021-C-121, R/2021-C-122, R/2021-C-123, R/2021-C-124, R/2021-C-125, R/2021-C-126, R/2021-C-127 and November 23, 2021 letters under the CAO's and Mayor's signature advising of directives arising therefrom and to allow legal counsel to take steps to bring Councillor Robson's petition to an end and to report back to Council forthwith. 705 Recommendation to Receive Items on Consent 800 UNFINISHED BUSINESS 801 Notice of Motion -Cannabis Retail Store -Policy 6.33 review \ \ The Mayor submitted the following Notice of Motion relative to the Cannabis Retail Store Processing & Evaluation Criteria Policy 6.33: ·That staff prepare a report and draft policy amendments to the Cannabis Retail Store Processing &amp; Evaluation Criteria Policy 6.33; and further that the Liquor and Cannabis Regulation Branch (LCRB) be notified that the City of Maple Ridge is conducting a review of Cannabis Retail Store Policy 6.33, and that in the interim, it will not be accepting any applications for Cannabis Retail Stores, pending the outcomes of the review and adoption of amendments. Item 802 is from the Public Hearing of March 15, 2022 802 2020-392-RZ, 12040 248 Street Maple Ridge Temporary Use Permit 2020-392-RZ To permit for the temporary storage of a shipping container and unenclosed storage of construction material over a portion of the site for a period of up to three years. Council Meeting Agenda Tuesday, March 29, 2022 Page 4 of 7 900 CORRESPONDENCE 1000 BYLAWS Note: Items 1001 to 1004 are from the March 15, 2022 Public Hearing For Third Reading and Adoption 1001 2021-531-RZ, 22486, 22488, 22489, 22490, 22496, 22497 Brickwood Close and 11649 & 11609 225 Street 1001.1 Maple Ridge Official Community Amending Bylaw No. 7747-2021 To amend the Town Centre Area Plan Zoning Matrix Category Ground-Oriented Multi-Family to permit the Single Detached Residential use under the RS-1 Zone for the subject properties. 1001.2 Maple Ridge Zone Amending Bylaw No. 7740-2021 To rezone from LUC (Land Use Contract) to RS-1 (Single Detached Residential). 1002 2021-532-RZ, 11581 256 Street 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 7748-2021 To amend the Official Community Plan Zoning Matrix, Category Institution to permit the Single Detached Residential use under the RS-3 Zone for the subject property. 1002.2 Maple Ridge Zone Amending Bylaw No. 7710-2021 To rezone from LUC (Land Use Contract) to RS-3 (Single Detached Rural Residential). 1003 2021-533-RZ, 11698 226 Street Maple Ridge Zone Amending Bylaw No. 7807-2021 To create a new Comprehensive Development Zone, CD-4-21, for the use of Assisted Living Residence for the subject property and to rezone from LUC (Land Use Contract) to CD-4-21 . 1004 2021-534-RZ, 12309 240 Street Maple Ridge Zone Amending Bylaw No. 7809-2021 To create a new Comprehensive Development Zone, CD-5-21, to provide for a nine-hole golf course use for the subject property and to rezone from LUC (Land Use Contract) to CD-5-21. Council Meeting Agenda Tuesday, March 29, 2022 Page 5 of 7 1005 Note: Item 1005 is from the Public Hearing of September 21, 2021 For Adoption 2019-427-RZ, 20690 Lougheed Highway, Site-Specific Text Amendment Staff report dated March 29, 2022, recommeding that Zone Amending Bylaw No. 7776-2021 be adopted to permit a site-specific text amendment to reduce the separation distance for a Cannabis Retail use. 1100 COMMITTEE REPORTS AND RECOMMENDATIONS The items in the "Committee Reports and Recommendations" category are staff reports presented at an earlier Committee of the Whole meeting, typically a week prior, to provide Council with an opportunity to ask staff detailed questions. The items are now before the regular Council Meeting for debate and vote. Both meetings are open to the public. The reports are not reprinted again in hard copy, however; they can be found in the electronic agenda or in the Committee of the Whole agenda package dated accordingly. Planning and Development Services 1101 2021-523-RZ, 22590 116 Avenue, RS-1 to RM-1 Staff report dated March 15, 2022, recommending that Zone Amending Bylaw No. 7837-2022 to rezone from RS-1 (Single Detached Residential) to RM-1 (Low Density Townhouse Residential), to permit approximately 10 townhouse units be given first reading and that that applicant provide further information as described in the report. 1102 2021-555-RZ, 12076 Glenhurst Street, RS-1 and RS-3 to RT-1 Staff report dated March 15, 2022, recommending that Zone Amending Bylaw No. 7829-2022 to rezone from RS-1 (Single Detached Residential) and RS-3 (Single Detached Rural Residential) to RT-1 (Two-Unit Urban Residential) to permit the future construction of a duplex, be given first reading and that the applicant provide information as described in the staff report. Administration {including Fire and Police) 1103 Council Procedure Bylaw No. 7799-2021 Staff report dated March 29, 2022, titled "Addendum to Council Procedure Bylaw No. 7799-2021 Staff Report dated March 15, 2022." Staff report dated March 15, 2022, titled "Council Procedure Bylaw No. 7799-2021" recommending new permanent options to hold Council meetings and Public Hearings electronically and guidance on procedural matters dealing with late attendance by Members. Council Meeting Agenda Tuesday, March 29, 2022 Page 6 of 7 1104 Freedom of Information and Protection of Privacy Amending Bylaw Staff report dated March 15, 2022, titled "Freedom of Information and Protection of Privacy Amending Bylaw" recommending a change to the Head function and the implementation of a $10.00 application fee. Engineering Services 1105 Maple Ridge Drinking Water Conservation Plan Amending Bylaw No. 7831-2022 Staff report dated March 15, 2022, recommending that Maple Ridge Drinking Water Conservation Plan Bylaw No. 7 425-2018 be amended to reflect revisions to the regional Drinking Water Conservation Plan. 1131 Latecomer Agreement LC 168/19 Staff report dated March 15, 2022 recommending that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 168/19 for properties located at 24005, 24009 and 24075 Fern Crescent. 1132 Latecomer Agreement LC 175/20 Staff report dated March 15, 2022 recommending that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 175/20 for property located at 11420 River Wynd. Corporate Services Parks, Recreation and Culture Other Committee Issues 1300 OTHER MATTERS DEEMED EXPEDIENT 1400 PUBLIC QUESTION PERIOD 1500 MAYOR AND COUNCILLOR REPORTS 1600 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING 1700 ADJOURNMENT 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of Regular and Special Council Meetings City of Maple Ridge COUNCIL MEETING MINUTES March 8, 2022 The Minutes of the City Council Meeting held virtually and hosted in Council Chambers on March 8, 2022 at 7:01 p.m. at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef ABSENT Councillor K. Duncan Appointed Staff S. Hartman, Chief Administrative Officer C. Carter, General Manager Planning & Development Services T. Thompson, Acting General Manager Corporate Services S. Labonne, General Manager Parks, Recreation & Culture D. Pollock, General Manager Engineering Services P. Hlavac-Winsor, General Counsel and Executive Director, Legislative Services Other Staff as Required C. Goddard, Director of Planning A.Grochowich, Planner 2 F. Smith, Director of Engineering Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase Note: Due to the COVID-19 pandemic, Councillor Dueck and Councillor Robson participated electronically. The Mayor chaired the meeting from Council Chambers. 100 CALL TO ORDER 200 AMENDMENTS TO THE AGENDA 300 APPROVAL OF THE AGENDA R/2022-CM-069 It was moved and seconded That the agenda of the Regular Council Meeting of March 8, 2022 be adopted as circulated. CARRIED 401 Council Meeting Minutes March 8, 2022 Page 2 of 8 400 ADOPTION AND RECEIPT OF MINUTES 401 Minutes of the Regular Council Meeting of February 22, 2022 R/2022-CM-070 It was moved and seconded That the minutes of the Regular Council Meeting of February 22, 2022 be adopted as circulated. CARRIED 402 Report of Public Hearing of February 15, 2022. R/2022-CM-071 It was moved and seconded That the Report of Public hearing of February 15, 2022 be adopted as circulated. CARRIED 500 PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 600 DELEGATIONS – Nil Kanaka Education and Environment Partnership Society (K.E.E.P.S) R. Davies, Education Coordinator, K.E.E.P.S, provided a summary presentation of the Society’s 2021 activities. 700 ITEMS ON CONSENT 701 Minutes 701.1 Meetings of the Development Agreements Committee • February 23, 2022 and March 2, 2022 701.2 Committees and Commissions of Council Meetings: Advisory Design Panel • January 19, 2022 702 Reports 702.1 Council Workplan Matrix – March 8, 2022 Staff report dated March 8, 2022. Council Meeting Minutes March 8, 2022 Page 3 of 8 705 Recommendation to Receive Items on Consent R/2022-CM-072 It was moved and seconded That items on the “Items for Consent” agenda be received into the record. CARRIED Council discussed the disbursements and staff responded to questions from Council. R/2022-CM-073 It was moved and seconded That Item 702.1 Corporate Update – Q4 2021 be received into the record. CARRIED 800 UNFINISHED BUSINESS – Nil 900 CORRESPONDENCE – Nil 1000 BYLAWS - Nil 1100 REPORTS AND RECOMMENDATIONS Planning and Development Services 1101 2021-457-RZ, Addendum to Regulation of Pharmacies Staff Report dated February 15, 2022 Staff report dated March 1, 2022, recommending that Zone Amending Bylaw No. 7790-2021, to limit the proliferation of pharmacies in the City of Maple Ridge, be given first and second reading and forwarded to Public Hearing. R/2022-CM-074 It was moved and seconded That Zone Amending Bylaw No. 7790-2021 be given first and second reading and forwarded to Public Hearing. CARRIED Council Meeting Minutes March 8, 2022 Page 4 of 8 1102 2018-248-RZ, 21587 128 Avenue, A-2 to CS-4 Staff report dated March 1, 2022, recommending that Maple Ridge Zone Amending Bylaw No. 7822-2021 to rezone from A-2 (Upland Agricultural) to CS-4 (Rural Commercial), to permit the future construction of a commercial building be given first reading and that the applicant provide further information as described in the staff report. R/2022-CM-075 It was moved and seconded 1. In respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically; i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies; and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City's website, together with an invitation to the public to comment; 2. That Zone Amending Bylaw No. 7822-2021 be given first reading; 3. That the proposal be refined for Council consideration of the application to exclude the subject property from the Agricultural Land Reserve, and for hosting a Public Hearing for that purpose, along with the submission of $4,950.00 to cover application costs; and further 4. That the applicant provide further information as described on Schedules A, C, and D, of Development Procedures Bylaw No. 5879-1999. R/2022-CM-076 Before the motion was voted on, it was moved and seconded That the application be referred back to staff to obtain further details on the proposed use from the applicant. CARRIED Coucillor Robson and Councillor Yousef – OPPOSED Council Meeting Minutes March 8, 2022 Page 5 of 8 1103 2021-579-RZ, 23682 Dewdney Trunk Road, M-1 to RM-1 and R-2 Staff report dated March 1, 2022, recommending that Maple Ridge Zone Amending Bylaw No. 7826-2022 to rezone from M-1 (Service Industrial) to RM-1 (Low Density Townhouse Residential) and R-2 (Single Detached (Medium Density) Urban Residential), to permit a future subdivision of approximately two single-family lots and the future construction of approximately 16 townhouse units on a third lot, be given first reading and that the applicant provide further information as described in the staff report R/2022-CM-077 It was moved and seconded 1. That Zone Amending Bylaw No. 7826-2022 be given first reading; and further 2. That the applicant provide further information as described on Schedules C and D of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. R/2022-CM-078 Before the motion was voted on, it was moved and seconded That application 2021-579-RZ be referred back to staff to explore employment options and or other land use options. DEFEATED Councillor Dueck, Councillor Meadus, Councillor Svendsen and Mayor Morden – OPPOSED The question was called on the main motion. Councillor Robson and Councillor Yousef – OPPOSED THE MAIN MOTION CARRIED 1104 2022-028-RZ, 11758 221 Street & 22119, 22127, 22137, 22147, 22155, 22165 and 22173 Cliff Avenue Staff report dated March 1, 2022, recommending that Official Community Plan Amending Bylaw No. 7828-2022, to redesignate 11758 221 Street & 22119, 22127, 22137, 22147, 22155, 22165 Cliff Avenue from Single-Family Residential to Low Rise Apartment and 22173 Cliff Avenue from Single-Family Residential to Town Centre Commercial, be given first reading. R/2022-CM-079 It was moved and seconded 1. That in respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: Council Meeting Minutes March 8, 2022 Page 6 of 8 i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvement District Boards, and vi. The Provincial and Federal Governments and their agencies; and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the referral process, and early posting of the proposed Official Community Plan amendments on the City's website; 2. That Official Community Plan Policy Amending Bylaw No. 7828-2022 be given first reading; and further 3. That staff review the land use designations for the single-family designated properties along Selkirk Avenue and 119 Avenue within the Town Centre Area Plan. R/2022-CM-080 Before the motion was voted on, it was moved and seconded That the main motion be considered separately and that items 1 and 2 be dealt with separately from item 3. CARRIED R/2022-CM-081 It was moved and seconded 1. That in respect of Section 475 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvement District Boards, and vi. The Provincial and Federal Governments and their agencies; and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the referral process, and early posting of the proposed Official Community Plan amendments on the City's website; and further, 2. That Official Community Plan Policy Amending Bylaw No. 7828-2022 be given first reading; and further CARRIED Councillor Robson – OPPOSED Council Meeting Minutes March 8, 2022 Page 7 of 8 R/2022-CM-082 It was moved and seconded That staff review the land use designations for the single-family designated properties along Selkirk Avenue and 119 Avenue within the Town Centre Area Plan. CARRIED Engineering Services 1131 Integrated Stormwater Management Plans - Update Staff report dated March 8, 2022, titled “Integrated Stormwater Management Plans Approval” seeking Council's endorsement-in-principle. R/2022-CM-083 It was moved and seconded 1. That the South Alouette and Kanaka Creek Integrated Stormwater Management Plan, prepared by Urban Systems Ltd., as provided October 12, 2021, be endorsed in principle; and 2. That the Blaney, North Alouette and Fraser River Integrated Stormwater management Plan, prepared by Kerr Wood Leidal Associates Ltd., as provided October 12, 2021, be endorsed in principle. CARRIED 1200 STAFF REPORTS – Nil 1300 OTHER MATTERS DEEMED EXPEDIENT – Nil 1400 PUBLIC QUESTION PERIOD – Nil 1500 MAYOR AND COUNCILLORS’ REPORTS Council members provided their reports on activities participated in during the past few weeks. 1600 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS The Mayor submitted the following Notice of Motion relative to the Cannabis Retail Store Processing & Evaluation Criteria Policy 6.33: That staff prepare a report and draft policy amendments to the Cannabis Retail Store Processing & Evaluation Criteria Policy 6.33; and further that the Liquor and Cannabis Regulation Branch (LCRB) be notified that the City of Maple Ridge is conducting a review of Cannabis Retail Store Policy 6.33, and that in the interim, it will not be accepting any applications for Cannabis Retail Stores, pending the outcomes of the review and adoption of amendments. Council Meeting Minutes March 8, 2022 Page 8 of 8 1700 ADJOURNMENT – 8:38 p.m. _______________________________ M. Morden, Mayor Certified Correct ___________________________________ S. Nichols, Corporate Officer 402 Report of Public Hearing 402City of Maple Ridge REPORT OF PUBLIC HEARING March 15, 2022 The report of the Public Hearing held as a virtual meeting hosted in the Council Chambers of City Hall, 11995 Haney Place, Maple Ridge, British Columbia on March 15, 2022 at 7:00 p.m. PRESENT Elected Officials Councillor J. Dueck Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef ABSENT Mayor M. Morden Councillor K. Duncan Appointed Staff S. Hartman, Chief Administrative Officer C. Carter, General Manager Planning & Development Services C. Crabtree, General Manager Corporate Services D. Pollock, General Manager Engineering Services P. Hlavac-Winsor, General Counsel and Executive Director, Legislative Services S. Labonne, General Manager, Parks, Recreation and Culture S. Nichols, Corporate Officer Other Staff as Required C. Goddard, Director of Planning M. McMullen, Manager of Development & Environmental Services Note: Due to the COVID-19 pandemic, Councillor Robson participated electronically. The Acting Mayor chaired the meeting from Council Chambers. Note: The Mayor was absent at the start of the meeting. The Acting Mayor called the meeting to order. The Corporate Officer explained the procedure and rules of order of the Public Hearing and advised that the bylaws will be considered further at the next Council Meeting on March 29, 2022. The Acting Mayor then called upon Planning Department staff to present the following items on the agenda: 1) 2020-392-RZ, 12040 248 Street Lot 23 Section 23 Township 12 New Westminster District Plan 15267 1a) Maple Ridge Temporary Use Permit 2020-392-RZ To permit for the temporary storage of a shipping container and unenclosed storage of construction material over a portion of the site for a period of up to three yea rs. Public Hearing Report March 15, 2022 Page 2 of 5 The subject application is to allow for the temporary storage of construction materials to facilitate construction of Phase 2 of a commercial development project at a later date. The Manager of Development & Environmental Services gave a detailed presentation providing information on the application. Note; Mayor Morden entered the meeting at 7:03 p.m. The Corporate Officer advised that 27 notices were mailed out in relation to this application and that no correspondence was received in response. The Acting Mayor called for speakers three times. There being no comment, the Acting Mayor declared this item dealt with. 2) 2021-531-RZ, 22486, 22488, 22489, 22490, 22496, 22497 Brickwood Close and 11649 & 11609 225 Street Lot 86 District Lot 398 Group 1 New Westminster District Plan 417 41, PID 008-270-970; Lot 87 District Lot 398 Group 1 New Westminster District Plan 417 41, PID 006-239-617; Lot 85 District Lot 398 Group 1 New Westminster District Plan 417 41, PID 000-963-780; Lot 88 District Lot 398 Group 1 New Westminster District Plan 417 41, PID 006-239-668; Lot 89 District Lot 398 Group 1 New Westminster District Plan 417 41, PID 004-401-735; Lot 83 District Lot 398 Group 1 New Westminster District Plan 417 41, PID 006-239-587; Lot 84 District Lot 398 Group 1 New Westminster District Plan 41741, PID 002-167-034; and Lot 90 District Lot 398 Group 1 New Westminster District Plan 417 41, PID 000-550-159. 2a) Maple Ridge Official Community Amending Bylaw No. 7747-2021 To amend the Town Centre Area Plan Zoning Matrix Category Ground-Oriented Multi-Family to permit the Single Detached Residential use under the RS-1 Zone for the subject properties. Public Hearing Report March 15, 2022 Page 3 of 5 2b) Maple Ridge Zone Amending Bylaw No. 77 40-2021 To rezone from LUC (Land Use Contract) to RS-1 (Single Detached Residential). The subject application is to enact zoning regulations for properties affected by a Land Use Contract as required by the Local Government Act. The Planner gave a detailed presentation providing information on the appli~ation. The Corporate Officer advised that 288 notices were mailed out in relation to this application and that no correspondence was received in response. The Acting Mayor called for speakers three times. There being no comment, the Acting Mayor declared this item dealt with. 3) 2021-532-RZ, 11581256 Street Lot 15 Except: Part Subdivided by Plan 50607, Section 14 Township 12 New Westminster District Plan 2509 3a) Maple Ridge Official Community Plan Amending Bylaw No. 77 48-2021 To amend the Official Community Plan Zoning Matrix, Category Institutional to permit the Single Detached Residential use under the RS-3 Zone for the subject property. 3b) Maple Ridge Zone Amending Bylaw No. 7710-2021 To rezone from LUC (Land Use Contract) to RS-3 (Single Detached Rural Residential). The subject application is to enact zoning regulations for property affected by a Land Use Contract as required by the Local Government Act. The Planner gave a detailed presentation providing information on the application. The Corporate Officer advised that 8 notices were mailed out in relation to this application and that 1 piece of correspondence was received from C. Yang providing more details on the current use. The Acting Mayor called for speakers three times. There being no comment, the Acting Mayor declared this item dealt with. Public Hearing Report March 15, 2022 Page 4 of 5 4) 2021-533-RZ, 11698 226 Street Lot 23 Except: Parcel B (Explanatory Plan 16567), District Lot 401 Group 1 New Westminster District Plan 18056 4a) Maple Ridge Zone Amending Bylaw No. 7807-2021 To create a new Comprehensive Development Zone, CD-4-21, for the use of Assisted Living Residence for the subject property and to rezone from LUC (Land Use Contract) to CD-4-21. The subject application is to enact zoning regulations for property affected by a Land Use Contract as required by the Local Government Act. The Manager of Development & Environmental Services gave a detailed description providing information on the application. The Corporate Officer advised that 203 notices were mailed out in relation to this application and that 1 piece of correspondence was received on this item from W. Hartman asking questions in relation to land use under the new zone. The Acting Mayor called for speakers three times. There being no comment, the Acting Mayor declared this item dealt with. 5) 2021-534-RZ, 12309 240 Street Lot 13 Section 21 Township 12 New Westminster District Plan 51480 5a) Maple Ridge Zone Amending Bylaw No. 7809-2021 To create a new Comprehensive Development Zone, CD-5-21, to provide for a nine-hole golf course use for the subject property and to rezone from LUC (Land Use Contract) to CD-5-21. The subject application is to enact zoning regulations for property affected by a Land Use Contract as required by the Local Government Act. The Planner gave a detailed description providing information on the application. The Corporate Officer advised that 44 notices were mailed out in relation to this application and that no correspondence was received in response. The Acting Mayor called for speakers a first time. Public Hearing Report March 15, 2022 Page 5 of 5 Stephen Campbell Mr. Campbell advised that the golf course is currently surrounded by residential dwellings and expressed concern with the potential of a residential development in the future. Staff advised that the proposed zoning is intended to replicate the current use and that a rezoning application would be required. If the owner wanted to change the use from a golf course to residential, they would be required to follow the Agricultural Land Use regulations. Terry Kim and Corina Kim Mr. Kim requested clarification of the proposed zone and whether the zone would apply to surrounding properties. Staff advised that the proposed zone is meant to replicate the current use and that the new zone only applies to the subject property in question. Farzin Yadegari Mr. Yadegari, the architect for the property owner, asked if it would be possible to have family-oriented lots on the property. Staff advised that the subject property is designated agricultural and is located within the ALR. Staff confirmed that if the subject property was not used as a golf course that the property would revert to farm use with one single family detached home permitted. The General Manger of Planning and Development Services clarified that the rezoning before Council and the public intended to mimic the existing permissions and that any future changes may require ALC approval. The Acting Mayor called for speakers on second and third call. There being no further comment, the Acting Mayor declared this item dealt with. Having given all those persons whose interests were deemed affected by the matters contained herein a chance to be heard, the Acting Mayor adjourned the Public Hearing at T:34 p.m. C. Mead us, Acting Mayor Certified Correct S. Nichols, Corporate Officer City of Maple Ridge SPECIAL COUNCIL MEETING MINUTES March 22, 2022 The Minutes of the Special City Council Meeting held virtually and hosted in Council Chambers on March 22, 2022 at 3:30 p.m. at City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor C. Meadus Councillor R. Svendsen Councillor A. Yousef Councillor G. Robson ABSENT Councillor K. Duncan Appointed Staff S. Hartman, Chief Administrative Officer P. Hlavac-Winsor, Acting Corporate Officer / General Counsel and Executive Director, Legislative Services Other staff as required J. Kim, Computer Support Specialist H. Singh, Computer Support Specialist Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca Note: Due to the COVID-19 pandemic, Councillor Yousef and Councillor Robson participated in the meeting electronically. The Mayor chaired the meeting from Council Chambers 1.CALL TO ORDER 2.APPROVAL OF THE AGENDA R/2022-S-001 It was moved and seconded That the agenda for the March 22 Special Council Meeting be approved as circulated. CARRIED 3.UNFINISHED AND NEW BUSINESS 3.1 Council Appointments Verbal update to be provided by Mayor Morden. R/2022-S-002 403 Special Council Meeting Minutes March 22, 2022 Page 2 of 4 It was moved and seconded That the 2022 Acting Mayor rotation be set as follows: December 2021 – February 2022 Councillor Judy Dueck March – April 2022 Councillor Chelsa Meadus May – June 2022 Councillor Ryan Svendsen July – August 2022 Councillor Gordy Robson September – October 2022 Councillor Ahmed Yousef CARRIED R/2022-S-03 It was moved and seconded That the 2022 Appointments to Regional Government Agencies, Advisory and/or Legislated Committees, Special Committees, Community Groups and Organizations and Standing Committees be set as follows: Regional Government Boards 2022 Board Appointees Primary Alternate Fraser Valley Regional Library Councillor Svendsen Councillor Yousef Metro Vancouver Regional District Board of Directors Mayor Morden Councillor Dueck Mayors’ Council on Regional Transportation Mayor Morden Councillor Dueck Advisory Committees and Commissions 2022 Council Liaison Appointments Primary Alternate Agricultural Advisory Committee Councillor Robson Councillor Svendsen Community Heritage Commission Councillor Robson Councillor Dueck Economic Development Committee Councillor Yousef Councillor Meadus Environmental Advisory Committee Councillor Dueck Councillor Svendsen Municipal Advisory Committee on Accessibility and Inclusiveness Councillor Meadus Councillor Svendsen Parks, Recreation and Culture Advisory Committee Councillor Svendsen Councillor Meadus Public Art Steering Committee Councillor Svendsen Councillor Meadus Special Council Meeting Minutes March 22, 2022 Page 3 of 4 Social Policy Advisory Committee Councillor Yousef Councillor Dueck Transportation Advisory Committee Councillor Meadus Councillor Robson Standing Committees 2022 Appointments Audit & Finance Committee Mayor Morden Councillor Robson Councillor Dueck Community Development & Enterprise Services Councillor Dueck Councillor Svendsen Councillor Yousef Corporate Governance & Human Resources Committee Councillor Dueck Councillor Svendsen Councillor Meadus Statutory Committee 2022 Appointments Parcel Tax Review Panel (formerly Court of Revision or Frontage Tax) Mayor Morden Councillor Meadus Councillor Yousef Outside Agency 2022 Council Delegate Appointments Primary Alternate Alouette River Management Society Councillor Robson Councillor Meadus Chamber of Commerce Councillor Dueck Councillor Meadus Fraser Health Authority Mayor Morden Councillor Dueck Kanaka Education & Environmental Partnership Society Councillor Yousef Councillor Dueck Ridge Meadows Seniors Society Councillor Dueck Councillor Yousef Maple Ridge Pitt Meadows Arts Council Councillor Meadus Councillor Svendsen Ridge Meadows Recycling Society Councillor Meadus Councillor Yousef Youth Planning Table Councillor Meadus Councillor Svendsen CARRIED Special Council Meeting Minutes March 22, 2022 Page 4 of 4 4. ADJOURNMENT – 3:39 p.m. _______________________________ M. Morden, Mayor Certified Correct ___________________________________ P. Hlavac-Winsor, Acting Corporate Officer 700 ITEMS ON CONSENT 701 Minutes 701.1March 9, 2022 Mayor's Office CIRCULATED TO: Michael Morden, Mayor Chair CITY OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITTEE Scott Hartman, Chief Administrative Officer Member Catherine Schmidt, Recording Secretary 1. 2021-041-SD LEGAL: PID: LOCATION: OWNER: Lot 4 District Lot 395 New Westminster District Plan BCP36373 027-514-323 22010 Isaac Crescent Gurpreet and Jiwanwant Bakhra and Parminder Johal REQUIRED AGREEMENTS: Subdivision Servicing Agreement THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 2021-041-SD. 2. 2021-399-DP LEGAL: PID: LOCATION: OWNER: CARRIED Lot 3 Section 28 Township 12 New Westminster District Plan 194 75 010-493-450 23420 Dogwood Avenue Olenna and Ryan Watson REQUIRED AGREEMENTS: Habitat Protection Covenant Enhancement and Maintenance Agreement THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENTS AS THEY RELATE TO 2021-399-DP. CARRIED Development Agreements Committee March 9, 2022 3. 2018-159-SD LEGAL: PIO: LOCATION: OWNER: Lot 15 Section 10 Township 12 New Westminster District Plan EPP113816 n/a 24315 and 24331110 Avenue 1121616 B.C. Ltd. (Pavitter Sikham) REQUIRED AGREEMENTS: No Build Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 2018-159-SD. 4. 21-113657 BG LEGAL: PIO: LOCATION: OWNER: CARRIED Lot 3 Section 28 Township 12 New Westminster District Plan 194 75 010-493-450 Unit 1-23420 Dogwood Avenue Olenna Watson and Ryan Watson REQUIRED AGREEMENTS: Flood Protection Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 21-113657 BG. 5. 2019-425-RZ LEGAL: PIO: LOCATION: OWNER: CARRIED Lot 1 and 2, both of: Section 14 Township 12 New Westminster District Plan EPP114521 031-551-4 75/031-551-483 11205 and 11211 250B Street Epic NE Albion Homes Ltd. REQUIRED AGREEMENTS: Reciprocal Access Easement and Covenant for Show Home THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUM NT AS IT RELATES TO 2019-425-RZ. CARRIED Chair Member Page 2 of 2 (/) () tu ro _.. N 0, 0 0 0 "Tl )> r= -I rn rn .. •. Cf) s::c OJ .2: ; ~ I NS:: 0 OJ ~"O OJ I :--:: )> 0 z[> N vJ r ~ 0 N m 0 z (') m 0 (/) 3 "O 0 m cc Cl ;o s: :E "C =i 0 a; (/) !I<> 0 """' cc c.. -· . -< Q. r )> )> I ::E (/) < 0 CD n m ::J "O :-i C Cl CD ,:;-,-,v,:; 23327 23326 23341 23348 23340 23363 23362 1---23_3_5_911_0_1 ___________________ ----j 23376 0 0 co 23381 ~ ~1-4_5 __________________ _ 0 (/) 23385 23388 a. C 23391 Jf ~ 23420' ~ !(lmmi-------------1111111111' :::0 0 ~ ~ 23419 ~ 1--------------------2_3_43_6--, -< '--- 23444 23447 ~----------, i------------------------~ 23461 I 23448 1--2-3_4_63_;1_65-----------------------i r+ -, -I ~ Jg ~ 23452 -· !l) aao ~~ ~ ~-i 23490 1---------------------,~ !l) r+ -,, g.~~ - :::, !l> !l> ,:;; 23497 ~8¥ ~ 1 O C 01 ~ ro ~ 1-----~ 23505 :::, .Q c.fr 0 o CD 23496 :::, -, 3 ~-g ID ~ ~ en CD @ ~ ~ 23524 i !i o 23532 23525 / !l) C cro en ro ~~ ~ ~--CD-~~ I \ ~ ·~---~--~~~~-J'~?Q~~~·~c~ ._______--~~-----~~-------- 702 Reports 702.1 CITY OF MAPLE RIDGE MONTHLY DISBURSEMENTS-February 2022 VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT Advanced Storage Centres Lp Security refunds 32,835 Aeroquest Mapcon Inc Lidar & aero photography 38,297 Aplin & Martin Consultants Ltd Abernethy Way improvements 28,447 Downtown beautification 5,160 River Rd traffic calming 20,386 53,993 Associated Fire Safety Firefighter equipment 24;493 Badger Daylighting Lp Hydro-excavation (multiple locations) 19,522 BC Hydro Electricity 159,915 BC Institute of Technology Employee courses 29,415 BC SPCA Contract payments 101,772 Braun Geotechnical Ltd 225 St forcemain upgrade 21,018 CUPE Local 622 Union dues 42,719 Cobing Building Solutions Building maintenance (various locations) 22,058 Dominion Voting Systems Coportation Deposit on election voting machines 16,287 Double V Construction Ltd Albion Community Centre 504,431 Drake Excavating (2016) Ltd 225 St pump station replacement 70,077 Culvert replacement program 29,116 99,193 Ecoplan International Inc Green infrastructure management strategy 16,733 Eurovia British Columbia 232 St road improvements & 116 Ave multi use path 216,571 Fortis BC Natural Gas 35,752 GHD Limited Asset management study 36,100 GPM Civil Contracting Inc Silver Valley gathering place 112,465 Greater Vancouver Water District Water consumption 557,486 Hallmark Facility Services Inc Janitorial services & supplies 53,088 ICBC 2022 fleet insurance renewal 202,506 lkonic Enterprises Ltd Replace players box/benches of lacrosse box (T elosky) 23,796 ISL Engineering & Land Services 203 St watermain replacement 25,365 Lafarge Canada Inc Roadworks material 28,112 Lit Aquatics Ltd Aquatics partner program 20,119 Manulife Financial Employer/employee remittance 213,818 Maple Ridge & Pm Arts Council Arts Centre contract 59,822 Program revenue 19,866 79,688 Microsoft Canada Inc Software maintenance 15,139 Municipal Insurance Association Annual property & liability insurance 904,148 Municipal Pension Plan BC Employer/employee remittance 588,678 Oracle Canada Ulc Software licenses & support 21\305 Pacific Bending Inc Christmas lighting/candy cane fixtures 22,411 Prime Traffic Solutions Ltd Traffic control 41,770 Province of British Columbia School tax remittance 848,070 Receiver General For Canada Employer/employee remittance 674,427 RG Arenas (Maple Ridge) Ltd Ice rentals 117,629 Ridge Meadows Recycling Society Litter pick up 1,286 Monthly contract for recycling 285,302 286,589 VENDOR NAME DESCRIPTION OF PAYMENT AMOUNT Sanscorp Products Ltd Roadworks material 18,084 Skylark Management Corp Thornhill Trail repair and resurfacing 31,328 Softchoice Lp Software maintenance 73,012 Stantec Consulting Ltd 236 St water pump station replacement 31,339 Design -263 St reservoir expansion Strata Plan LMS Commercial Panorama strata fees 17,749 Suncor Energy Products Gasoline & diesel fuel 87;551 Tetra Tech Canada Inc Geotechnical analysis 62,163 Warrington PCI Management Tower common costs 202,499 Westridge Security Ltd Community patrols & static guard service 20,536 WSP Canada Inc Bridge inspections 15,916 Disbursements In Excess $15,000 6,867,890 Disbursements Under $15,000 730,594 Total Payee Disbursements 7,598,484 Payroll PP22/03 & PP22/04 2,356,346 Purchase Cards -Payment 146,283 Total Disbursements February 2022 10,101,113 702.2 Conferences & Community Cell Phones/ Month of Event Reason for expense Seminars Events iPads Totals Dueck, Judy January Portable electronic device charges (e.g. IPad) 5.35 February Portable electronic device charges (e.g. IPad) 5.35 10.70 10.70 Duncan, Kiersten January Cell phone charges 48.15 Portable electronic device charges (e.g. IPad) 5.35 February Cell phone charges 48.15 Portable electronic device charges (e.g. IPad) 5.35 107.00 107.00 Meadus,.Chelsa January Portable electronic device charges (e.g. IPad) 5.35 February Portable electronic device charges (e.g. IPad) 5.35 10.70 10.70 Morden; Mike January February Robson, Gordy January Portable electronic device charges (e.g. IPad) 26.75 February Portable electronic device charges (e.g. IPad) 5.35 32.10 32.10 Svendsen, Hyan January Portable electronic device charges (e.g. IPad) 5.35 February Portable electronic device charges (e.g. IPad) 535 10.70 10.70 Yousef, Ahmed January Portable electronic device charges (e.g. IPad) 5.35 February Portable electronic device charges (e.g. IPad) 5.35 10.70 10.70 TOTALS 181.90 181.90 2022 Council Expenses 703 Correspondence 703.1 703.2 703.3 At a time when economic recovery and supporting our small businesses is a priority for all of us, we are confident that by working collaboratively we can reduce red tape and unnecessary fees associated with public and private patio programs. Sincerely, Ken Beattie, Executive Director British Columbia Craft Brewers Guild Jeff Guignard, Executive Director Alliance of Beverage Licensees la n Tostenson, President and CEO BC Restaurant and Food Services Association M~:~dent, Western Canada Restaurants Canada 800 UNFINISHED BUSINESS 802 1000 BYLAWS 1001.1CITY OF MAPLE RIDGE BYLAW NO. 7747-2021 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014, as amended. WHEREAS, the Local Government Act empowers a local government to adopt or amend an Official Community Plan; AND WHEREAS, it is deemed desirable to amend Schedule "A" to the Official Community Plan Bylaw No. 7060-2014, as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Official Community Plan Amending Bylaw No. 7747-2021." 2. Schedule "A" is hereby amended as follows: Chapter 10.4 Town Centre Area Plan, Appendix A Zoning Matrix, Section 2 Zoning Matrix, OCP Designation/Category Ground-Oriented Multi-Family is amended by adding the following after RM-5 Low Density Apartment Residential within the Zones column: Single Detached Residential use under the RS-1 Zone is permitted for the purposes of terminating a land use contract on parcels known and described as: LOT 86 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 417 41, PID 008-270-970, 22486 Brickwood Close, Maple Ridge; LOT 87 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 417 41, PID 006-239-617, 22488 Brickwood Close, Maple Ridge; LOT 85 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 417 41, PID 000-963-780, 22489 Brickwood Close, Maple Ridge; LOT 88 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 41741, PID 006-239-668, 22490 Brickwood Close, Maple Ridge; LOT 89 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 41741, PID 004-401-735, 22496 Brickwood Close, Maple Ridge; LOT 83 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 417 41, PID 006-239-587, 22497 Brickwood Close, Maple Ridge; LOT 84 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 417 41, PID 002-167-034, 11649 225 Street, Maple Ridge; and LOT 90 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 41741, PID 000-550-159, 11609 225 Street, Maple Ridge. 3. Maple Ridge Official Community Plan Bylaw No. 7060-2014 as amended is hereby amended accordingly. READ a first time the 22nd day of February, 2022. READ a second time the 22nd day of February, 2022. PUBLIC HEARING held the 15th day of March, 2022. READ a third time the day of ADOPTED, the day of ,20 ,20 PRESIDING MEMBER CORPORATE OFFICER 1001.2BYLAW NO. 7740-2021 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 7600 -2019 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 7600-2019 as amended; AND WHEREAS, a local government may, under s. 548 of the Local Government Act, terminate a land use contract that applies to land within the jurisdiction of the local government; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 77 40-2021." 2. That parcel or tract of land and premises known and described in Schedule A and outlined in heavy black line on Map No. 1879 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-1 Single Detached Residential. 3. Maple Ridge Zoning Bylaw No. 7600-2019 as amended and Map 1'A" attached thereto are hereby amended accordingly. READ a first time the 22nd day of February, 2022. READ a second time the 22nd day of February, 2022. PUBLIC HEARING held the 15th day of March, 2022. READ a third time the day of ADOPTED, the day of ,20 ,20 PRESIDING MEMBER CORPORA TE OFFICER SCHEDULE A Address Parcel Identifier (PID) Legal Description 22486 Brickwood Close 008-270-970 LOT 86 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 417 41 22488 Brickwood Close 006-239-617 LOT 87 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 417 41 22489 Brickwood Close 000-963-780 LOT 85 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 41741 22490 Brickwood Close 006-239-668 LOT 88 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 417 41 22496 Brickwood Close 004-401-735 LOT 89 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 417 41 22497 Brickwood Close 006-239-587 LOT 83 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 41741 11649 225 Street 002-167-034 LOT 84 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 41741 11609 225 Street 000-550-159 LOT 90 DISTRICT LOT 398 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 41741 1002.1CITY OF MAPLE RIDGE BYLAW NO. 7748-2021 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014, as amended. WHEREAS, the Local Government Act empowers a local government to adopt or amend an Official Community Plan; AND WHEREAS, it is deemed desirable to amended Schedule "A" to the Official Community Plan Bylaw No. 7060-2014, as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as 11Maple Ridge Official Community Plan Amending Bylaw No. 77 48-2021.11 2. Schedule "A" is hereby amended as follows: Chapter 11.1 Implementation, Appendix C Zoning, Section 2 Zoning Matrix, OCP Designation/Category Institutional Designation is amended by adding the following after P-6 Civic Institutional within the Zones column: Single Detached Residential use under the RS-3 Zone is permitted for the purposes of terminating a land use contract on parcel known and described as LOT 15 EXCEPT: PART SUBDIVIDED BY PLAN 50607; SECTION 14 TOWNSHIP 12 NEW WESTMINSTER DISTRICT PLAN 2509, PIO 002-154-587, 11581 256 Street, Maple Ridge. 3. Maple Ridge Official Community Plan Bylaw No. 7060-2014 as amended is hereby amended accordingly. READ a first time the 22nd day of February, 2022. READ a second time 22nd day of February, 2022. PUBLIC HEARING held the 15th day of March, 2022. READ a third time the day of ADOPTED, the day of ,20 PRESIDING MEMBER , 20 CORPORATE OFFICER 1002.2CITY OF MAPLE RIDGE BYLAW NO. 7710-2021 A Bylaw to amend Map ''A" forming part of Zoning Bylaw No. 7600 -2019 as amended WHEREAS, it is deemed desirable to amend Maple Ridge Zoning Bylaw No. 7600-2019 as amended; AND WHEREAS, a local government may, under s. 548 of the Local Government Act, terminate a land use contract that applies to land within the jurisdiction of the local government; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7710-2021." 2. That parcels or tracts of land and premises known and described as: LOT 15 EXCEPT: PART SUBDIVIDED BY PLAN 50607; SECTION 14 TOWNSHIP 12 NEW WESTMINSTER DISTRICT PLAN 2509 and outlined in heavy black line on Map No. 1869 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RS-3 Single Detached Rural Residential. 3. Maple Ridge Zoning Bylaw No. 7600-2019 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 22nd day of February, 2022. READ a second time the 22nd day of February, 2022. PUBLIC HEARING held the 15th day of March, 2022. READ a third time the day of ADOPTED, the day of , 20 PRESIDING MEMBER , 20 CORPORATE OFFICER 1003CITY OF MAPLE RIDGE BYLAW NO. 7807-2021 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 7600 -2019 as amended WHEREAS, it is deemed desirable to create a new comprehensive development zone called "CD-4-21"; AND WHEREAS, it is deemed desirable to amend Maple Ridge Zoning Bylaw No. 7600-2019 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7807-2021." 2. Maple Ridge Zoning Bylaw No. 7600-2019 is hereby amended by inserting the following CD Zone immediately following the last section in PART 10 COMPREHENSIVE DEVELOPMENT ZONES and numbering it in sequential order accordingly: 10XX 10XX.1 10XX.2 10XX.3 10XX.4 CD-4-21 PURPOSE 1. This Comprehensive Development Zone provides for the use of Assisted Living Residence for LOT 23 EXCEPT: PARCEL B (EXPLANATORY PLAN 16567); DISTRICT LOT 401 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 18056, 11698 226 Street, Maple Ridge. PRINCIPAL USES 1. The following Principal Uses Shall be permitted in this Zone: a. Assisted Living Residence with over 10 residents, including staff; and b. Community Care Facility of a residential class, where there are more than 6 residents in care or where there are more than 10 residents. ACESSORY USES 1. The following shall be permitted as Accessory Uses to one of the permitted Principal Uses in this Zone; a. Accessory Off Street Parking 2. Refer to Sections 401 and 402 of this Bylaw for additional information LOT AREA AND DIMENSIONS 1. Minimum Lot Area and dimensions shall be not less than; a. in Lot Area 1.0 hectare b. in Lot Width 7 4.0 metres c. in Lot Depth 118.0 metres 10XX.5 10XX.6 10XX.7 10XX.8 10XX.9 10XX.10 2. Refer to Section 407 Building Envelope of the Bylaw for required minimum Building Envelope dimensions DENSITY 1. Floor Space Ratio shall not exceed 0.3 times the Lot Area. LOT COVERAGE 1. All Principal Buildings and Principal Structures and Accessory Buildings and Accessory Structures together shall not exceed a Lot Coverage of 7%. SETBACKS 1. Minimum Setbacks for all Principal Building and Principal Structures shall be not less than: a. from a Front Lot Line (224th Street) b. from a Rear Lot Line c. from an North Side Lot Line d. from an South Side Lot Line 7.3 metres 7.7 metres 6.4 metres 118.0 metres 2. Minimum Setbacks for all Buildings and Structures shall meet the requirements of Section 403 (Visual Clearance at Intersections) of this Bylaw. HEIGHT 1. Building Height for Principal Buildings, Principal Structures and Accessory Buildings and Structures shall not exceed 9.7 metres. 2. Refer to Section 403 (Building Height) of this Bylaw. LANDSCAPING 1. Landscaping and screening shall be provided in accordance with Section 405 (Landscaping, Screening and Fencing Requirements) of this Bylaw. PARKING AND LOADING 1. The Off-Street Parking and Off-Street Loading requirement shall be a minimum of 24 parking stalls. 3. That parcels or tracts of land and premises known and described as: LOT 23 EXCEPT: PARCEL B (EXPLANATORY PLAN 16567); DISTRICT LOT 401 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 18056 and outlined in heavy black line on Map No. 1952 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to CD-4-21. 4. Maple Ridge Zone Amending Bylaw No. 7600-2019 as amended is hereby amended accordingly. READ a first time the 22nd day of February, 2022. READ a second time the 22nd day of February, 2022. PUBLIC HEARING held the 15th day of March, 2022. READ a third time the day of ADOPTED, the day of , 20 ,20 PRESIDING MEMBER CORPORJ.\TE OFFICER 1004CITY OF MAPLE RIDGE BYLAW NO. 7809-2021 A Bylaw to amend Map "A" forming part of Zoning Bylaw No. 7600 -2019 as amended WHEREAS, it is deemed desirable to create a new comprehensive development zone called "CD-5-21 Nine-Hole Golf Course"; AND WHEREAS, it is deemed desirable to amend Maple Ridge Zoning Bylaw No. 7600-2019 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7809-2021." 2. Maple Ridge Zoning Bylaw No. 7600-2019 is hereby amended by inserting the following CD Zone immediately following the last section in PART 10 COMPREHENSIVE DEVELOPMENT ZONES and numbering it in sequential order accordingly: 10XX 10XX.1 10XX.2 10XX.3 10XX.4 CD-5-21 Nine-Hole Golf Course PURPOSE 1. This zone provides for a nine-hole golf course use for LOT 13 SECTION 21 TOWNSHIP 12 NEW WESTMINSTER DISTRICT PLAN 51480, 12309 240 Street, Maple Ridge. PRINCIPAL USES 1. The following Principal Uses Shall be permitted in this Zone; a. Nine-Hole Golf Course b. Single Detached Residential ACESSORY USES 1. Minor retail use, which shall be limited to the rental of golf clubs and the rental or selling of golf tees or golf balls, limited to Nine Hole Golf Course Use only. LOT AREA AND DIMENSIONS 1. Minimum Lot Area and dimensions shall be not less than; a. in Lot Area 3 hectares b. in Lot Width 150.0 metres c. in Lot Depth 150.0 metres 2. Refer to Section 407 Building Envelope of the Bylaw for required minimum Building Envelope dimensions 10XX.5 10XX.6 10XX.7 10XX.8 10XX.9 10XX.10 DENS11Y 1. N/A LOT COVERAGE 1. All Principal Buildings and Principal Structures and Accessory Buildings and Accessory Structures together shall not exceed a Lot Coverage of 5%. SETBACKS 1. Minimum Setbacks for all Principal Building and Principal Structures shall be not less than: a. from a Front Lot Line b. from a Rear Lot Line c. from an Interior Side Lot Line d. from an Exterior Side Lot Line HEIGHT 45.5 metres 96.5 metres 45.5 metres 56.5 metres 1. Building Height for Single Detached Residential use shall not exceed 11.5 metres. 2. Building Height for other Principal uses, Accessory Buildings and Accessory Structures shall not exceed 7.5 metres. PARKING AND LOADING 1. The Off-Street Parking and Off-Street Loading shall be provided with a minimum of 34 parking stalls with a Nine-Hole Golf Course use. OTHER REQUIREMETS 1. The Agricultural Land Commission Act and its Regulations shall prevail. 2. The Farm Home Plate requirements shall apply in accordance with Section 402 (Farm Home Plate) of this Bylaw. 3. That parcels or tracts of land and premises known and described as: LOT 13 SECTION 21 TOWNSHIP 12 NEW WESTMINSTER DISTRICT PLAN 51480 and outlined in heavy black line on Map No. 1953 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to CD-5-21 Nine-Hole Golf Course. 4. Maple Ridge Zone Amending Bylaw No. 7600-2019 as amended is hereby amended accordingly. READ a first time the 22nd day of February, 2022. READ a second time the 22nd day of February, 2022. PUBLIC HEARING held the 15th day of March , 2022. READ a third time the day of ADOPTED, the day of , 20 , 20 PRESIDING MEMBER CORPORATE OFFICER City of Maple Ridge TO: FROM: SUBJECT: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer Final Reading Zone Amending Bylaw No. 7776-2021 20690 Lougheed Highway EXECUTIVE SUMMARY: MEETING DATE: FILE NO: MEETING: March 29, 2022 2019-427-RZ COUNCIL Zone Amending Bylaw No. 7776-2021, to permit a site-specific text amendment to reduce the separation distance for a Cannabis Retail Use, for the subject property located at 20690 Lougheed Highway (see Appendices A and B) has been considered by Council and at Public Hearing and subsequently was granted third reading. The applicant has requested that final reading be granted. To permit the Cannabis Retail Use to be established on the subject property, a site-specific text amendment is required to Zoning Bylaw General Regulation Section 401.3 (g)(ii), which prohibits the retail sale of cannabis if located within 1,000 m (3,280 ft.) from another Cannabis Retail Use under the Zoning Bylaw. The amendment is to reduce the current separation distance from 1,000 m (3,280 ft.) to 333.5 m (1,099 ft.) from the property located at 20395 Lougheed Highway (Muse Cannabis). This amendment would also allow for the proposed Cannabis Retail Use which is 954.2 m (3,131 ft.) from the property located at 20110 Lougheed Highway (Burb Cannabis) (see Appendix C). It is noted that the site-specific text amendment bylaw will proceed ahead of the proposal to rezone the western portion of the subject property from RS-1 (One Family Urban Residential) to C-2 (Community Commercial), under a separate Zone Amending Bylaw No. 7609-2021 (same file# 2019-427-RZ). The timing of final reading for Zone Amending Bylaw No. 7609-2021 is contingent on a full engineering servicing review and completion of associated rezoning conditions. A separate application for a non-medical Cannabis Retail Use, located at 20757 Lougheed Highway (file 09-4560-20), went to the February 22, 2022 Council meeting and was subsequently deferred and directed to apply for a site-specific text amendment to the Zoning Bylaw for the 1,000 m (3,280 ft.) separation distance requirement. It is noted that the separation distance from 20757 Lougheed Highway to the proposed Cannabis Retail Use at the subject property, 20690 Lougheed Highway, is approximately 131 m (430 ft.) (see Appendix C). Council granted first and second reading to Zone Amending Bylaw No. 7776-2021 on July 27, 2021. This application was presented at Public Hearing on September 21, 2021, and Council granted third reading on September 28, 2021. 2019-427-RZ Page 1 of 3 1005 RECOMMENDATION: That Zone Amending Bylaw No. 7776-2021 be adopted. DISCUSSION: a) Background Context: Council considered this rezoning application at a Public Hearing held on September 21, 2021. On September 28, 2021 Council granted third reading to Zone Amending Bylaw No. 7776-2021. Council did not require any conditions to be met for the site-specifc text amendment. b) Additional Information: The site-specific text amendment to reduce the 1,000 m (3,280 ft.) separation distance for the Cannabis Retail Use, under Zone Amending Bylaw No. 7776-2021, was intended to run concurrently with Zone Amending Bylaw No. 7609-2021 (rezoning the western portion of the site from RS-1 to C-2), both under application 2019-427-RZ. In the original proposal, the existing liquor store, currently located within the Hammond Mill Centre (Unit 100), would relocate to the new proposed building and the proposed Cannabis Retail Use would then move into the existing liquor store location, Unit 100. However, the Cannabis Retail Use will now move into Unit 106 within the existing Hammond Mill Centre (see Appendix D). This does not change the separation distance requirements from the other cannabis retail locations, as measurements are taken from property boundaries and not from individual units. Therefore, the separation distances remain unchanged and the proposed Zone Amending Bylaw No. 7776-2021 remains accurate in the distance measurement to the other Cannabis Retail Use. Through the introduction of a Notice of Motion, raised at the March 8, 2022 Council meeting, that on March 29, 2022, Council will be considering a resolution to direct the review of the Cannabis Retail Store Processing & Evaluation Criteria, Policy 6.33. It is anticipated that any new applications for a Cannabis Retail Use would be held, pending the review and adoption of Policy 6.33. As the subject application is instream, it is not impacted by the policy review. As it relates to the subject application, Council has the option of granting final reading, deferral, or defeating the Bylaw. It is noted that the Liquor and Cannabis Regulation Branch have stated their intent to comply with local process and regulations; however, they are exempt from the requirement to obtain local government permissions. 2019-427-RZ Page 2 of 3 CONCLUSION: As there are no conditions to be met for the site-specific text amendment for a reduction in separation distance for the Cannabis Retail Use, and that the application is instream and not impacted by the policy review, it is recommended that final reading be given to Zone Amending Bylaw No. 7776-2021. "Original signed by Adam Rieu" Prepared by: Adam Rieu Planner 1 "Original signed by Charles Goddard" Reviewed by: Charles R. Goddard, BA, MA Director of Planning "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP GM Planning & Development Services "Original signed by Scott Hartman" Concurrence: Scott Hartman Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Zone Amending Bylaw No. 7776-2021 Appendix C -Cannabis Retail Use Proposed Location Map Appendix D -Hammond Mill Centre Unit Layout 2019-427-RZ Page 3 of 3 CITY OF MAPLE RIDGE BYLAW NO. 7776-2021 A Bylaw to amend Zoning Bylaw No. 7600-2019 as amended APPENDIX B WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 7600-2019 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7776-2021." 2. That Part 4 Section 401.3 (1) (g) (ii) be amended as follows: a. By adding the following clause immediately following in correct alphabetical order: (d) 333.5 metres from any other Cannabis Retail Use specific to the following Lot: i) Lot 1 District Lot 278 Group 1 New Westminster District Plan EPP104217 3. Maple Ridge Zoning Bylaw No. 7600-2019 is hereby amended accordingly. READ a first time the 27th day of July, 2021. READ a second time the 27th day of July, 2021. PUBLIC HEARING held the 21st day of September, 2021. READ a third time the 28th day of September, 2021. ADOPTED, the day of , 20 PRESIDING MEMBER CORPORATE OFFICER 1100 COMMITTEE REPORTS AND RECOMMENDATIONS 1101TO: FROM: SUBJECT: City of Maple Ridge His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer First Reading Zone Amending Bylaw No. 7837-2022 22590 116 Avenue EXECUTIVE SUMMARY: MEETING DATE: March 15, 2022 FILE NO: 2021-523-RZ MEETING: C o W An application has been received to rezone the subject property located at 22590 116 Avenue from RS-1 (Single Detached Residential) to RM-1 (Low Density Townhouse Residential), to permit approximately 10 townhouse units. The subject property has been subject to an earlier rezoning application, that was not completed in the required period of time after third reading. The landlocked subject lot requires access though an existing townhouse development at 22538 116 Avenue, by way of an access easement. The existing access easement required renegotiation and the parties at the time did not arrive at an agreement. Resolution of access to the property must be resolved prior to advancing this application for second reading. To proceed further with this application, in addition to the usual requirements after first reading is granted, a preliminary agreement for access needs to be submitted as part of the full submission. These requirements are outlined in the recommendation. RECOMMENDATIONS: 1. That Zone Amending Bylaw No. 7837-2022 be given first reading; 2. That the applicant provide further information as described on Schedules A, C, D, E and G of the Development Procedures Bylaw No. 5879-1999; and further 3. That the applicant provide further information of a preliminary agreement with the owners of Strata MLS 180 for a new construction and permanent access easement. DISCUSSION: a) Background Context: Applicant: Legal Description: 2021-523-RZ Puneet Bagga Lot 37 District Lot 401 Group 1 New Westminster District Plan 62308 Page 1 of 5 OCP: Existing: Proposed: Within Urban Area Boundary: Area Plan: OCP Major Corridor: Zoning: Existing: Proposed: Surrounding Uses: North: South: East: West: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: Ground-Oriented Multi-Family Ground-Oriented Multi-Family Yes Town Centre Plan Yes RS-1 (Single Detached Residential) RM-1 (Low Density Townhouse Residential) Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Residential Residential Recreational CD-2-88 and CD-3-93 Ground-Oriented Multi-Family Haney Bypass and CP Rail line beyond RS-3 (Single Detached Rural Residential) Park Residential RM-1 (Low Density Townhouse Residential) Ground-Oriented Multi-Family Residential RM-1 (Low Density Townhouse Residential) Ground-Oriented Multi-Family 2,020 sq. m. (21,743 sq. ft.) 1,313 sq. m. (14,133 sq. ft.) after road widening for Haney Bypass Through Strata LMS180 to 116 Avenue Urban Standard b) Site Characteristics and Background: The property is a remnant lot that retained its single residential dwelling and associated landscaping, and was not developed when the surrounding lands were developed for townhouses (see Appendix A and B). The land is relatively flat with a retaining wall elevating from the Haney Bypass to the south. The subject property was originally subdivided from the parent parcel in 1981. As part of this original subdivision, the newly created subject Lot 37 (22590 116 Avenue) was granted an access easement over parts of the adjacent lots in the subdivision of Lot 39. Since then, further subdivision of the neighbouring Lots 38 and 39 occurred, whereby, the access easement for the subject lot was moved to its present location, through the driving aisle of Fraserview Townhouses located northwest of the subject property. The access easement permits both pedestrian and vehicular traffic to access the single residential house currently on the subject property. The wording of the access easement does not restrict the use of the driving aisle in any way and legally permits the developer to continue to use the Fraserview driving aisle as access to their property indefinitely. 2021-523-RZ Page 2 of 5 Subsequent to the above referenced subdivision and development applications, there was a rezoning application (RZ/095/08). Residents of the townhouse strata at 22538 116 Avenue, expressed concerns over the density on the subject site and the impact on the easement area. Although the current applicant has engaged in some dialogue with the strata at 22538 116 Avenue, the City has already been contacted by some of the strata residents, and the concerns with this new proposal remain the same. After the April 20, 2010 Public Hearing for RZ/095/08, Council deferred third reading and the former applicant entered into lengthy discussions with the strata. Sufficient progress was made to allow for third reading to be granted on August 28, 2012. When the third reading extension expired in 2014, the density, and form and character issues were resolved; however, not all easement-related matters, such as repairs due to construction damage and joint maintenance arrangements, were reached with the strata. c) Project Description: The proposal is for a 10-unit townhouse project, with each unit containing two side-by-side garage spaces. The site plan has accommodated the 6.0 metre road widening along Haney Bypass as required by the Ministry of Transportation and Infrastructure. The proposed density is for a Floor Space Ratio (FSR) of 0.60 plus an additional 0.15 FSR, for a total FSR of 0.75, to be gained through the Bonus Density provision in the Town Centre Area. The required payment will be approximately $67,841.40. At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and further reports will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The development site is located within the South View Precinct of the Town Centre Development Permit Area Plan and is currently designated Ground Oriented Multi-family, which allows for a medium-high density townhouse development not to exceed three storeys in height (Town Centre Area Plan Policy 3-18). The proposed rezoning to RM-1 (Townhouse Residential) is, therefore, in compliance with the regulations of the Official Community Plan. The design of the townhouse development will be reviewed for compliance with the OCP Policy 3 -21 that all Neighbourhood and Major Corridor Residential infill developments will respect and reinforce the physical patterns and characteristics of established neighbourhoods as part of the Development Permit Application process. Zoning Bylaw: The current application proposes to rezone the property located at 22590 116 Avenue from RS-1 (Single Detached Residential) to RM-1 (Low Density Townhouse Residential) (see Appendix C) to 2021-523-RZ Page 3 of 5 permit approximately 10 townhouses (see Appendix D). Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Development Permits: Pursuant to Section 8.11 of the OCP, a Town Centre Development Permit (South View) application is required for all multifamily residential, flexible mixed use and commercial development located in the Town Centre. Pursuant to Section 8.11 of the OCP, a Natural Features Development Permit application is required for all development and subdivision activity or building permits where there are significant slopes. This application may not be required a permit to be issued if the applicant demonstrates trees and their root structures on the periphery of the site are preserved and protected through the development permit landscaping plans; and the stability of the retaining wall is fully addressed and determined to be safe through the geotechnical analysis and a covenant registered on title. Advisory Design Panel: A Town Centre Development Permit is required and must be reviewed by the Advisory Design Panel prior to second reading. Development Information Meeting: A Development Information Meeting is required for this application. Prior to second reading the applicant is required to host a Development Information Meeting in accordance with Council Policy 6.20. This can be an opportunity to achieve an understanding about access during construction and permanently for future residents that can be structured into an agreement and registered on title between third and final readings. e) Interdepartmental Implications: In order to advance the current application, after first reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Building Department; e) Parks, Recreation and Culture Department; f) School District; g) Utility companies; h) Ministry of Transportation and Infrastructure; and i) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing and site access requirements have not been undertaken. We anticipate that this evaluation will take place between first and second reading. 2021-523-RZ Page 4 of 5 f) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879-1999 as amended: 1. An OCP Application (Schedule A); 2. A complete Rezoning Application (Schedule B or Schedule C); 3. A Town Centre Development Permit Application (Schedule D); 4. A Development Variance Permit (Schedule E); and 5. A Natural Features Development Permit Application (Schedule G). In addition, a preliminary agreement as described in this report is to be submitted. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. CONCLUSION: The development proposal complies with the OCP; however, further details are required as part of the detailed submission. Therefore, it is recommended that Council grant first reading subject to additional information about construction and maintenance arrangements and a suitable infill design being provided and assessed prior to second reading. "Original signed by Adrian Kopystynski" Prepared by: Adrian Kopystynski MSc, MCIP, RPP, MCAHP Planner "Original signed by Charles Goddard" Reviewed by: Charles R. Goddard, BA, MA Director of Planning "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP GM Planning & Development Services "Original signed by Scott Hartman" Concurrence: Scott Hartman Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Ortho Map Appendix C -Zone Amending Bylaw No. 7837-2022 Appendix D -Proposed Site Plan 2021-523-RZ Page 5 of 5 CITY OF MAPLE RIDGE BYLAW NO. 7837-2022 A Bylaw to amend Schedule 'A' Zoning Map forming part of Zoning Bylaw No. 7600-2019 as amended APPENDIXC WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 7600-2019 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7837-2022." 2. That parcel or tract of land and premises known and described as: Lot 37 District Lot 401 Group 1 New Westminster District Plan 62308 and outlined in heavy black line on Map No. 1957 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RM-1 (Low Density Townhouse Residential). 3. Maple Ridge Zoning Bylaw No. 7600-2019 as amended and Map 'A' attached thereto are hereby amended accordingly. READ a first time the day of READ a second time the day of PUBLIC HEARING held the day of READ a third time the day of ,20 ,20 ,20 , 20 APPROVED by the Ministry of Transportation and Infrastructure this ,20 ADOPTED the day of ,20 day of PRESIDING MEMBER CORPORATE OFFICER 1102~,-TO: FROM: SUBJECT: mapleridge.ca City of Maple Ridge His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer First Reading Zone Amending Bylaw No. 7829-2022 12076 Glenhurst Street EXECUTIVE SUMMARY: MEETING DATE: March 15, 2022 FILE NO: 2021-555-RZ MEETING: C o W An application has been received to rezone the subject property, located at 12076 Glenhurst Street, from RS-1 (Single Detached Residential) and RS-3 (Single Detached Rural Residential) to RT-1 (Two-Unit Urban Residential), to permit the future construction of a duplex. To proceed further with this application additional information is required as outlined below. As per Council Policy 6.31, this application is subject to the Community Amenity Contribution (CAC) program. The CAC rates in Policy 6.31 are currently under review, and if approved at an upcoming Council meeting, it is anticipated that this application will be subject to new rates. The expected CAC contribution rate for this rezoning application will be confirmed in the second reading report. RECOMMENDATIONS: 1. That Zone Amending Bylaw No. 7829-2022 be given first reading; and further 2. That the applicant provide further information as described on Schedules B and E of the Development Procedures Bylaw No. 5879-1999. DISCUSSION: a) Background Context: Applicant: Legal Description: OCP: Existing: Proposed: Within Urban Area Boundary: OCP Major Corridor: 2021-555-RZ P. Rahkra Lot 10 Section 21 Township 12 New Westminster District Plan 20944 Urban Residential Urban Residential Yes No Page 1 of 5 Zoning: Existing: Proposed: Surrounding Uses: North: South: East: West: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: b) Site Characteristics: RS-1 (Single Detached Residential), RS-3 (Single Detached Rural Residential) RT-1 (Two-Unit Urban Residential) Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Single-Family Residential RS-1 (Single Detached Residential) and RS-3 (Single Detached Rural Residential) Urban Residential Single-Family Residential RS-1 (Single Detached Residential) and RS-3 (Single Detached Rural Residential) Urban Residential Single-Family Residential RS-1b (Single Detached (Medium Density) Residential) Urban Residential Single-Family Residential RS-1 (Single Detached Residential) and RS-3 (Single Detached Rural Residential) Urban Residential Single-Family Residential Two-Unit Residential (Duplex) 892 m2 (9,602 ft2) Glenhurst Street Urban Standard The subject property, located at 12076 Glenhurst Street, is a rectangular, relatively flat lot. There is an existing single-family dwelling onsite that will require removal as part of the rezoning approval. The existing vegetation onsite includes both mature and adolescent trees located along the peripheries of the property (see Appendices A and 8). 2021-555-RZ Page 2 of 5 c) Project Description: The applicant proposes to rezone the subject property from RS-1 (Single Detached Residential) and RS-3 (Single Detached Rural Residential) to RT-1 (Two-Unit Urban Residential) (see Appendix C) to permit the construction of a duplex as discussed above (see Appendix D). At this time, the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and further reports will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and bylaw particulars, and may require application for further development permits. d) Planning Analysis: Official Community Plan: The OCP designates the subject property as Urban Residential -Neighbourhood Residential, and development of the property is subject to the Neighbourhood Residential Infill Policies. These policies require that development be compatible with the surrounding neighbourhood, with particular attention given to site design, setbacks and lot configuration with the existing pattern of development in the area. Specifically, Policy 3.19(b) emphasizes that different unit types such as duplexes and triplexes, are scaled and designed to integrate characteristics that resemble a single-family dwelling with an emphasis on street-oriented buildings. The proposed rezoning of the subject property to the RT-1 (Two-Unit Urban Residential) zone, to support the development of a duplex, aligns with the intent of these OCP and Neighbourhood Residential Infill policies and is therefore supportable. Zoning Bylaw: The current application proposes to rezone the subject property from RS-1 (Single Detached Residential) and RS-3 (Single Detached Rural Residential) to RT-1 (Two-Unit Urban Residential) (see Appendix C) to permit the construction of a duplex (see Appendix D). The minimum lot size for the proposed RT-1 (Two-Unit Urban Residential) zone is 750 m2 (8,073 ft2). The minimum lot width for the RT-1 (Two-Unit Urban Residential) zone is 20.0m (65.6ft) and the lot width of the subject property is 19.8m (65.0ft), therefore, a small variance for lot width is required and this will trigger the need for a Development Variance Permit. Any other variations from the requirements of the proposed zone will also require a Development Variance Permit application and will be the subject of a future report to Council. Development Permits: A development permit is not required for the proposed development. However, the City will require a restrictive covenant to be registered to regulate form and character of the duplex and to ensure the proposal compliments adjacent single-family residential uses. 2021-555-RZ Page 3 of 5 Advisory Design Panel: A Development Permit is not required; therefore, this application does not need to be reviewed by the Advisory Design Panel. Development Information Meeting: A Development Information Meeting is not required for this application because it is in compliance with the OCP and is proposing less than five dwelling units. e) Interdepartmental Implications: In order to advance the current application, after first reading, comments and input will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Building Department; e) Parks, Recreation and Culture Department; f) School District; and g) Canada Post. The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. This application has not been forwarded to the Engineering Department for comments at this time; therefore, an evaluation of servicing and site access requirements have not been undertaken. We anticipate that this evaluation will take place between first and second reading. f) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879-1999, as amended: 1. A complete Rezoning Application (Schedule B); and 2. A Development Variance Permit (Schedule E). The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. 2021-555-RZ Page 4 of 5 CONCLUSION: The development proposal is in compliance with the OCP, therefore, it is recommended that Council grant first reading, subject to additional information being provided and assessed prior to second reading. "Original signed by April Crockett" Prepared by: April Crockett Planning Technician "Original signed by Charles Goddard" Reviewed by: Charles R. Goddard, BA, MA Director of Planning "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP GM Planning & Development Services "Original signed by Scott Hartman" Concurrence: Scott Hartman Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Ortho Map Appendix C -Zone Amending Bylaw No. 7829-2022 Appendix D -Proposed Site Plan 2021-555-RZ Page 5 of 5 CITY OF MAPLE RIDGE BYLAW NO. 7829-2022 A Bylaw to amend Schedule 'A' Zoning Map forming part of Zoning Bylaw No. 7600-2019 as amended APPENDIX C WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 7600-2019 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7829-2022." 2. That parcel of land and premises known and described as: Lot 10 Section 21 Township 12 New Westminster District Plan 20944 and outlined in heavy black line on Map No. 1054 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to RT-1 (Two-Unit Urban Residential). 3. Maple Ridge Zoning Bylaw No. 7600-2019 as amended and Map 'A' attached thereto are hereby amended accordingly. READ a first time the day of READ a second time the day of PUBLIC HEARING held the day of READ a third time the day of ADOPTED the day of PRESIDING MEMBER ,20 ,20 ,20 ,20 ,20 CORPORATE OFFICER C) X C) z UJ c.. c.. < 5,t:,i'trzv.'!2.26 • · -1-..i Cl) Cl) I..._ -1-..i V) -1-..i ~ ::::i ~ ] ~I (_'.) Q. ! ... ~'l, ~'~ti·' C:,; ····.,,~ °' ~ ~ 0 0\ ~ (2SfJP COIie) i (2SfJP COIie) c:: 38'-9 3/4" [11.83M] ~ ~ c:: 11 ~I 45. o~ _.;;:'_ -48'-9 3/4" [14.88M] ,\ "." i 0'} i;:i. _ --_ --_ ---$-6~~ _ jf}f)LO'et;i 'o 'V ,,Y D 'd ~20~¢ D cid ,1:,Y 1c"iv lnjYO,YhYhY>,n,YkYkYJ,Y),l~-11 ~---1---------------, 1°· : I fil, Cl ~I a::, ~ ETBA{ i +-------~i 601 df'cid I I ! I I I I i I ) : -.1,1:,'} I D::)11-----,.~.--------~ :!,2 05 {' IU '-!~ 1'")\, :~ , N. t"i :~ i::,')\~of'conifer :~ ~ i 1to~, Conifer --BUILDING SETBACKS J I ,:,'f" ~I "°/P t.o iC01i'lcs~~{s---------~-----0~ -+ ---i--~ ------,_.-,-----,·. 45.08 jf---1-:;-,~4:;:o~J 24'-7 1/4" [7.50M] 39'-0" [11.89M] SYNOPSIS CIVIC ADDRESS LEGAL DE.SCRIPTION ZONING 12076GLENHURST MAPLERIDGE,B.C. LOT10 SECTION 21TOWNSHIP 12 N.W.D.PIAN20944 SETBACKS PRINCIPLE BLDG. FRONT SETBACK SIDE YARD NORTH SIDE YARD SOUTH REARYAR:D SITE AREA LOT COVERAGE c:: $ ~ REQUIRED 7.5111 1.5111 1.5 COMBINED 3.5 7.5111 893.03 SQ.M/ 9612.54 SQ.F ~ @40%= 357.21 SQ.FT 48'-91/4" [14.86M] 1--------------~ 11.83111 1.78111 1.76111 14.86111 ~ 299.66SQ.FT ~ j:: z I-~ en -I-en en UJ 0::: 0::: ::, Z I <( z C!l UJ 0::: ...J ::, (9 ~ ~ =i' ~ ~ ~ ~ F w C!l '-;-0::: I-0 UJ 0::: 0 (9 0 <( Q UJ I-0::: en u UJ 0 UJ ...J 0.. -, 0.. 0 0 <( ~ ~ ~ ~ s~~ z ~~~ (/) ii~ ~ ~ ~ z en ::S t 0.. z UJ >-I-en ci5 THEtlEPI..AN&CONFOl'llolTO -22 A1 1103 Prepared by: Patrick Hlavac-Winsor General Counsel and Executive Director, Legal and Legislative Services Concurrence: Scott Hartman Chief Administrative Officer Attachments: • Appendix A - New Proposed Council Procedure Bylaw No. 7799-2021 •Appendix B - Comparison of changes between March 29 2022 draft of Council Procedure Bylaw No. 7799-2021 and March 15, 2022 draft presented to Council Doc#30384 77 Page 2 of 2 Appendix A 31. Conduct and Debate ....................................................................................... 18 32. Expulsion from Council Meetings .................................................................... 19 33. Motions Generally ........................................................................................... 20 34. Notice of Motion Process ................................................................................ 20 35. Motion to Refer ............................................................................................... 21 36. Motion for the Main Question .......................................................................... 21 37. Amendments Generally .................................................................................. 21 38. Reconsideration by Council Member .............................................................. 22 39. Privilege .......................................................................................................... 22 40. Reports from Committees ............................................................................... 23 41. Adjournment ................................................................................................... 23 PART 5 -BYLAWS ....................................................................................................... 23 42. Copies of Proposed Bylaws to Council Members ........................................... 23 43. Form of Bylaws ............................................................................................... 23 44. Bylaws to be Considered Separately or Jointly ............................................... 24 45. Reading and Adopting Bylaws ........................................................................ 24 46. Bylaws Must be Signed .................................................................................. 25 PART 6 -RESOLUTIONS ............................................................................................... 25 47. Form of Resolution ......................................................................................... 25 48. Introducing Resolutions .................................................................................. 25 PART 7 -COMMITTEE OF THE WHOLE (CoW) ................................................................. 25 49. Meeting Procedures ........................................................................................ 25 50. Minutes of CoW Meeting to be Maintained and Available to Public ................ 25 51. Presiding Members at CoW Meetings and Quorum ........................................ 26 PART 8 -COMMITTEES and COMMISSIONS ................................................................. 26 52. Committees and Commissions of Council ...................................................... 26 53. Duties and Authority of Standing Committees ................................................ 26 54. Duties and Authority of Select Committees ..................................................... 26 55. Schedule of Committee Meetings ................................................................... 27 56. Notice of Committee Meetings ........................................................................ 27 57. Attendance at Committee Meetings ................................................................ 27 58. Quorum ........................................................................................................... 27 59. Conduct and Debate ....................................................................................... 28 60. Minutes of Committee Meetings to be Maintained and Available to Public ..... 28 PART 9 -GENERAL ..................................................................................................... 28 61. Severance ....................................................................................................... 28 62. Modifications ................................................................................................... 28 Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 2 of 29 "Commission" means a municipal commission established under s.143 of the Community Charter; "Committee" means a Select or Standing committee of Council, an Authority, an Advisory Committee, a Board and any other committee established by Council or authorized by statute and excludes the Committee of the Whole; "Committee of the Whole" [CoW] is a committee of all members of Council established to consider but not to decide on matters of the City's business with its primary purpose being the initial review of information to ensure Council can debate and vote on issues at a future Council Meeting; "Community Charter" means Chapter 26 [SBC 2003]; "Corporate Officer" means the municipal employee appointed as Corporate Officer to carry out duties as defined in section 148 of the Community Charter or a designate; "Council" means the Council of the City of Maple Ridge; "Council Meeting" means any gathering to which members of Council have been invited, whereby quorum is obtained, at which discussion could be seen to be making decisions or moving towards making decisions, and is a material part of Council's decision-making process; "Councillor" means a member of Council other than the Mayor; "Council Workshop" means a Council Meeting the primary purpose of which is the receipt of information, review and discussion of policies and other matters of interest to Council, and to make decisions related to such matters as required; "Electronic Means" means through the use of videoconferencing technology enabling real-time bidirectional video feeds showing the participants and in a manner that allows meeting participants to see and hear the other meeting participants; "Harassing" means conduct which is discriminatory, sexual, or personal harassment, which may include but is not limited to: (a) any unwelcome or objectionable conduct or comment that would be considered discriminatory under the BC Human Rights Code if the conduct or comment was in respect prohibited grounds, and including the following: (i) race, (ii) conviction for an offence, (iii) colour, (iv) ancestry, (v) physical disability, (vi) place of origin, (vii) mental disability, (viii) political belief, (ix) sex, (x) religion, (xi) gender identity or expression (xii) age, Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 4 of 29 (xiii) marital status, (xiv) sexual orientation, (xv) family status; (b) Sexual Harassment; (c) any other unwelcome or objectionable conduct or comment by a Member or Committee appointee toward another Member, a Committee appointee, volunteer or staff that causes that individual to be humiliated or intimidated, including verbal aggression or insults, making derogatory comments, including questioning the professional competence of an Committee appointee, volunteer or staff, calling someone derogatory names, hazing or initiation practices, vandalizing personal belongings or spreading malicious and untrue rumours; "Inaugural Meeting" means the meeting at which Members elected at the most recent general local election are sworn in as Members of Council; "Local Government Act" means Chapter 1 [RSBC 2015]; "Mayor" means the duly elected Mayor of the City of Maple Ridge; "Member" means the Mayor or a Councillor in relation to Council, or an appointed individual of a committee or commission, in relation to a committee or commission; "Motion" means a formal proposal made by a Member at a meeting of Council or Committee that directs an approval or a specified course of action (see also Resolution); "Point of information" means the procedure pursuant to which a Member may raise their hand and ask the Chair to require further information on the subject being debated; "Point of Order" means a procedure by which a Member interrupts another speaker to ask the Chair to rule on a procedural matter immediately; "Public Notice Posting Place" for the purpose of giving notice under section 94 of the Community Charter, means: (1) the window in the west entrance to the lobby of the City Hall; and, (2) the City Website. "Question" means the subject matter of a Motion currently under debate, except where referring to public question period; "Quorum" means: (1) In the case of Council Meetings, a majority of the number of members of which the Council consists under the Community Charter; and, (2) In the case of a Committee or Commission, a majority of the voting members appointed. "Resolution" means a formal determination made by Council or Committee that approves or orders a specified course of action (see also Motion); "Respectful Debate" means a polite discussion in which different positions on a topic are outlined and deliberated. Although the act of discussing opposing viewpoints or ideas regarding a particular matter can be uncomfortable, such discussions are permitted Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 5 of 29 provided that they are conducted in a dignified and respectful manner. Personal attacks do not constitute Respectful Debate; "Tabled" means to lay on the table whereby an item will be dealt with within the current meeting or on the next meeting Agenda as unfinished business; "Urgent Business" means business that requires the urgent attention of Council prior to the next regularly scheduled Meeting in connection with public health or safety, a financial or legal matter of significance to the City, or a request for a leave of absence. 4. Incorporation of Definitions (1) Unless otherwise defined in this Bylaw, the definitions used in the Community Charter and the Local Government Act and the Interpretation Act apply to this Bylaw. 5. Application of Rules of Procedure (1) The provisions of this Bylaw govern the proceedings of Council Workshop, Regular Council, Committee of the Whole, Closed Council, all Committees and Commissions. (2) In cases not provided for under this Bylaw, then the most current version of Robert's Rules of Order applies to the proceedings of Council, Committee of the Whole, Committees and Commissions to the extent that those Rules are: (a) applicable in the circumstances; and (b) not inconsistent with provisions of this Bylaw or the Community Charter. (3) The rules of procedure contained in this Bylaw, except those that are governed by statutory provisions, may be temporarily suspended by two-thirds vote of all Members present. 6. Public Notice Posting Place (1) The Public Notice Posting Place is to be used for the purpose of giving notices under Section 94 of the Community Charter. PART 2 -COUNCIL MEETINGS 7. Inaugural Meeting (1) Following a general local election, the first meeting of Council must be held within the first ten (10) days of November in accordance with section 124(2)(g) of the Community Charter in the year of the general local election. (2) If a quorum of Council Members elected at the general local election has not taken office by the date of the meeting referred to in subsection (1), the first Council Meeting must be called by the Corporate Officer and held as soon as reasonably possible after a quorum has taken office. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 6 of 29 8. Time and Location of Meetings (1) All Council Meetings must take place within City Hall except when Council resolves to hold meetings elsewhere or through Electronic Means if it would not be practicable or efficient to hold the Meeting in person. Except in the case of a meeting outside of City boundaries, Council may pass the Resolution to hold a meeting outside of City Hall at the commencement of that meeting. (2) Council must establish prior to December 31, by resolution, a schedule of Regular Meetings. The Regular Council Meetings will typically: (a) be held on the second and fourth Tuesday of each month unless otherwise scheduled by Council resolution; and, (b) begin at 7:00 pm. (3) Other Meetings of Council: (a) Committee of the Whole will be held on the first and third Tuesday of each month; and (b) Council Workshop will be held on the second and fourth Tuesday of each month. (4) Council may by resolution: (a) reschedule or cancel meetings; (b) change the time or location for holding meetings; (c) recess for a short period with a statement of approximate time a meeting will be reconvened; and, (d) call an additional meeting(s) at the time and place stipulated in the Council resolution. (5) The Corporate Officer may, in accordance with the Mayor and the Chief Administrative Officer or by a Resolution of Council, cancel, postpone, or reschedule any meeting of Council, and establish a different day, time or place for that meeting. 9. Notice of Council Meetings (1) In accordance with section 127 of the Community Charter [notice of council meetings], Council must prepare, annually on or before December 31 a schedule of the dates, times and places of regular Council Meetings and must make the schedule available to the public at least once a year in accordance with section 94 of the Community Charter, and by posting it at the Public Notice Posting Places. (2) Where revisions are necessary to the annual schedule of regular Council Meetings, the Corporate Officer must, as soon as possible, post a notice at the Public Notice Posting Places which indicates any revisions to the date, time and place or cancellation of a regular Council Meeting. (3) The Corporate Officer must give public notice or Alternate Public Notice of a cancelled or rescheduled meeting in respect of which Council has resolved to exclude the public. (4) In the event a meeting open to the public or Public Hearing is held through Electronic Means, the Corporate Officer must give public notice or Alternate Public Notice of the link to allow participation in the meeting. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 7 of 29 10. Calling and Notice of Special Council Meetings (1) The Mayor may call a Special Council Meeting at anytime by sending a written notice of the date, time, place and nature of the meeting to each Councillor and to the Corporate Officer. (2) Two or more Councillors may, in writing, request that the Mayor call a Special Council Meeting. (3) Two or more Councillors may request that the Mayor call a Special Council Meeting by sending a Special Council Meeting Notice to all Council Members and to the Corporate Officer if: (a) within 24 hours after receiving a request pursuant to Section 10(2), the Mayor has not made arrangements for a Special Council Meeting to be held within the next 7 days; or (b) the Mayor and the Acting Mayor are absent or otherwise unable to call a Special Council Meeting. (4) Except where notice of a special Council Meeting is waived by unanimous vote of all Council Members present under section 127(4) of the Community Charter and items on the special Meeting Agenda are Urgent Business, a notice of the date, hour, and place of a special Council Meeting must be given at least 24 hours before the time of meeting, by: (a) posting a copy of the notice at the regular Council Meeting place; (b) posting a copy of the notice atthe Public Notice Posting Place; and (c) leaving one copy of the notice for each Council Member in the Council Member's mailbox at City Hall and providing an electronic copy for each Council Member through the City's eAgenda. (5) The notice under subsection (4) must describe in general terms the purpose of the Meeting and be signed by the Corporate Officer or designate. (6) Before the time of a special Council Meeting, the person or persons calling the meeting may by notice: (a) cancel the meeting; or (b) postpone the meeting and reschedule it to a different day and time. 11. Electronic Meeting Participation by Council Members (1) A Council, Committee or Commission Meeting may be conducted through Electronic Means, as an in-person meeting, or a hybrid of both. (2) The Chair shall determine if in-person attendance is a requirement at a Council Meeting, subject to Members being provided with five (5) days advance notice of the requirement to attend in person. (3) Public notice or Alternate Public Notice of a meeting of Council will be posted on the City Website and will include: (a) the way in which the meeting is to be conducted by Electronic Means, in-person, or a hybrid of both; and, (b) the ways in which the public may attend to hear, or watch and hear, the proceedings. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 8 of 29 (4) A Member of Council, Committee or Commission who is unable to attend in person at a regular Council Meeting, a special Council Meeting or a Committee or Commission meeting may participate in the meeting by Electronic Means if: (a) the facilities enable the other Members of Council, the Committee or Commission to hear and see and be heard and seen by the Council, Committee or Commission Members; (b) except for any part of the Meeting that is closed to the public, the facilities enable the public to hear, or watch and hear, the Council or Council Committee member; (c) the Council Member attending by Electronic Means uses one of the corporate approved backgrounds or their natural environment so that it is clear that they are not in Council Chambers; and (d) the Council member intending to use Electronic Means to participate has tested and ensured that the audio, microphone and video is functioning, does not delay or interfere with the functioning of the Meeting, and meets the minimum requirements of the City's Information Technology department prior to the meeting. (5) Members of Council, Committees and Commissions who are participating in a meeting conducted in accordance with this section are deemed to be present at the meeting. (6) The Member presiding as Chair at a meeting must not participate by Electronic Means and must be present in person at the place where the public may attend to hear, or watch and hear the meeting. The Corporate Officer must also be present in person. (7) When any Member of Council participates in a Meeting of Council by Electronic Means: (a) If a Member is not present at the start of the meeting, the Chair shall keep the Member in the virtual waiting room until the current Agenda item has concluded as to not interrupt the proceedings; (b) The Chair shall announce when a Council Member joins the Meeting; (c) A Council Member shall advise when they leave the Meeting and shall state the reason why, including declaring a conflict with an Agenda item; and ( d) The Chair shall repeat the results of each vote, including the names of Council members voting in favour and opposition, immediately following each vote. (8) Where any Member participates in a Closed Council Meeting through Electronic Means: (a) The Member shall verbally acknowledge that they are in a secure area where no one else can hear them and that they will maintain that confidentiality for the duration of the Meeting. (b) The Corporate Officer will record this acknowledgement in the minutes of the Closed Council Meeting. (9) In the case of an interruption in the communication link to the Member(s) participating through Electronic Means at a Council Meeting: (a) The Chair or Council Member will notify the City's technical support staff. (b) Should the Member be disconnected while speaking, the Chair may move on to the next speaker. (c) Once communications are re-established, the Council Member will be provided another opportunity to speak so long as the current item is being considered. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 9 of 29 ( d) The Meeting will continue without the participant(s) attending through Electronic Means so long as there is quorum present. (10) Members shall provide the Corporate Officer with a confirmation of their planned method of attendance at a Meeting (if the meeting is held through Electronic Means, in-person, or through a hybrid of both) no later than the end of day the day before the meeting. 12. Public Hearings (1) Public Hearings will be held on the third Tuesday of each month (unless stated in the current Council Meeting Schedule published before December 31 each year) and will begin at 7:00 pm. (2) Public Hearings are to be held in Council Chambers except when the scope of a Public Hearing may warrant holding it in a larger location and may be held by Electronic Means, as an in-person meeting, or a hybrid of both. (3) Public Hearings must be held after the after second reading of a bylaw and before third reading. (4) More than one item for consideration that is the subject of a bylaw may be included in a Notice of Public Hearing or through Alternate Public Notice and more than one bylaw may be considered at a Public Hearing. (5) A written report of each Public Hearing item containing a summary of the nature of the representations respecting the bylaw that were made at the Public Hearing, must be prepared and maintained as a public record. (6) The report under subsection 12(5) must be signed by the Presiding Member and be certified as being fair and accurate by the Corporate Officer or designate. (7) A Public Hearing may be adjourned and no further notice of the hearing is necessary if a time and place for the resumption of the hearing is stated to those present at the time that the hearing is adjourned. (8) Despite Section 135(3) of the Community Charter [at least one day between third reading and adoption] a Council may adopt an official community plan or zoning bylaw at the same meeting at which the bylaw(s) were given third reading. (9) Members shall provide the Corporate Officer with a confirmation of their planned method of attendance at a Public Hearing (if the meeting is held through Electronic Means, in-person, or through a hybrid of both) no later than the end of day the day before the Public Hearing. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 10 of 29 PART 3 -DESIGNATION OF MEMBER TO ACT IN PLACE OF MAYOR 13. Acting Mayor (1) Annually, in November, Council must from amongst all its Members, designate Councillors to serve on a rotating basis as the Acting Mayor. The term of the designated Acting Mayor is not required to be equal amongst all Councillors, and Councillors may choose to exclude themselves from the Acting Mayor rotation with the vote of Council. If a Councillor is unable or unwilling to participate in an Acting Mayor rotation, that Councillor may be excluded from an Acting Mayor rotation for up to one year with the vote of Council. (2) The Acting Mayor shall chair the Committee of the Whole meetings. (3) Should the Acting Mayor be absent or 15 minutes late at the start of the meeting, the next member in line for Acting Mayor will preside at that meeting. (4) Each Councillor designated under this section must fulfill the responsibilities of the Mayor in his or her absence. (5) The member designated under this section has the same powers and duties as the Mayor in relation to the applicable matter. PART 4 -COUNCIL PROCEEDINGS 14. Application of Rules to Other Bodies (1) In addition to applying to Council Meetings, sections 15, 16 and 17 also apply to meetings of the following (note: other Parts of this Bylaw may also apply to these bodies as applicable): (a) Committee of the Whole (CoW); (b) Standing Committees; (c) Select Committees; (d) An advisory body established by Council; (e) A Commission; (f) A body that under the Community Charter or other Act may exercise the powers of the City or Council; (g) The Parcel Tax Roll Review Panel; and (h) A body prescribed by Provincial Regulation. 15. Attendance of Public at Meetings (1) Except where the provisions of section 90 of the Community Charter [meetings that may or must be closed to the public] apply, all Council Meetings must be open to the public. (2) The presiding Member may expel or exclude from a Council Meeting any person in accordance with section 133 of the Community Charter. 16. Attendance at Closed Meetings (1) Council may allow City staff to attend or may exclude them from attending closed meetings, as it considers appropriate. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 11 of 29 (2) Council may allow a person other than a City staff to attend a closed meeting or a portion of a closed meeting, if Council considers it necessary and if the person already has knowledge of confidential information or is a lawyer attending to provide legal advice in relation to the matter. (3) The minutes of closed meetings must record the names of all persons in attendance and when they entered and left the meeting. (4) The electronic recordings of closed meetings shall be retained until the later of: a. The minutes of closed meetings have been verified as to their accuracy by comparing them to the recording of the closed meeting and have been adopted; and b. Six (6) months after the date the meeting took place. 17. Resolution Required Before Closed Meeting Before a closed meeting is held, Council must state by resolution passed in a public meeting in accordance with section 92 of the Community Charter [requirements before Council Meeting is closed], the fact that the meeting or part thereof is to be closed, and the basis for the closed meeting as described in section 90 of the Community Charter under which the meeting or part thereof is to be closed. 18. Closed Meetings and Bylaws Council must not vote on the reading or adoption of a bylaw at a closed meeting. 19. Confidentiality All Members must keep in confidence information that was considered, or is scheduled to be considered, at any closed meeting, until and unless Council by resolution agrees to make the confidential information available to the public. The Chair of the closed meeting in conjunction with representatives of City administration (which may include the Chief Administrative Officer, Corporate Officer, General Counsel), may determine at their discretion the method of providing the materials presented at the closed meeting if the nature of the materials does not allow them to be readily distributed to Members, and whether materials are to be collected at the end of the closed meeting. Whenever possible, confidential materials are to be provided to Members in advance of the meeting. 20. Meeting Minutes (1) Minutes of the proceedings of Council must be: (a) legibly recorded; (b) certified as correct by the Corporate Officer; and (c) signed by the Mayor or other member presiding at the meeting. (2) The minutes of previous meetings, by Resolution of Council, shall be adopted. (3) In accordance with section 97(1)(b) of the Community Charter [other records to which public access must be provided] minutes of the proceedings of Council must be open for public inspection at City Hall during its regular office hours. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 12 of 29 (4) Subsection 21(3) does not apply to minutes of a Council Meeting or that part of a Council Meeting from which persons were excluded under section 90 of the Community Charter [meetings that may be closed to the public]. 21. Calling Meeting to Order (1) As soon as possible after the time specified for the commencement of a Council Meeting, if there is a quorum present: (a) The Mayor, if present, must take the Chair and call the meeting to order; or (b) If the Mayor is absent, the Acting Mayor take the Chair and call the meeting to order. (2) If a quorum of Council is present but neither the Mayor nor the Acting Mayor are present at the time at which the meeting is scheduled to begin: (a) the Corporate Officer must call to order the Members present, and (b) those members in attendance must appoint a member to preside for that meeting. 22. Adjourning Meeting Where No Quorum (1) If there is no quorum of Council present within 15 minutes of the scheduled time for a Council Meeting, the Corporate Officer must: (a) record the names of the Members present, and those absent; and (b) adjourn the meeting until the next scheduled meeting. (2) If a quorum of Council is lost during a meeting the Corporate Officer must record the names of the Members present and those absent, and temporarily adjourn the meeting until a quorum is present. If a quorum does not reconvene within 15 minutes, the Corporate Officer must adjourn the meeting until the next scheduled meeting. 23.Agenda (1) Prior to each Council Meeting, the Corporate Officer must prepare an agenda setting out all the items for consideration at that meeting, noting in short form a summary for each item on the Agenda. (2) Business at a Council Meeting must in all cases be taken up in the order in which it is listed in section 24 unless otherwise resolved by Council. (3) The Corporate Officer must make the Agenda available to the members of Council and the public on the Friday prior to the Meeting. 24. Order of Proceedings and Business (1) The Agenda for all regular Council Meetings shall contain the following matters in the order in which they are listed below; however, where appropriate for timing or other reasons, Council may by Resolution, determine an alternative order or variation in the Agenda: a. Call to Order; b. Amendments to the Agenda1; 1 Amendments to the agenda are limited to the order of business not to adding late items. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 13 of 29 c. Approval of Agenda; d. Adoption of Minutes; e. Presentations at the Request of Council; f. Delegations; g. Items on Consent; h. Unfinished Business; i. Bylaws; j. Committee Reports and Recommendations; k. Staff Reports; I. Other Matters Deemed Expedient2 m. Public Question Period; n. Mayor and Councillor Reports3; o. Notices of Motions and Matters for Introduction at Future Meetings4; p. Adjournment. 25. Consent Agenda Items (1) Items listed under "Items on Consent" are considered for approval in one motion, unless a Member of Council wishes to debate an item and requests that it be excluded. The rule of order establishing a consent agenda provides that consent agenda items may be considered in total and without debate or amendment. (2) Once moved and seconded, if any member requests that an item be removed from the consent agenda to be discussed and decided separately, the balance of the items will be voted on together. (3) If an item is excluded from the "Items on Consent", the item will be considered as an Agenda item under the appropriate section at the discretion of the Corporate Officer and without Resolution, to discuss such items in more detail or to provide an opportunity for Motions on the item(s) excluded. Each item removed-from the Consent Agenda will be debated and voted on by Council separately. (4) Items will be listed in the "Items on Consent" section that, in the opinion of the Chief Administrative Officer and/or Corporate Officer, require little or no discussion by Council. 26. Other Matters Deemed Expedient (1) An item of business not included on the Agenda must not be considered at a meeting unless introduction of the item is approved by Council Resolution at the time allocated on the Agenda under Other Matters Deemed Expedient and is a matter of Urgent Business. (2) A Member must, when making a request, inform Council of the nature of the business and the reason for urgent consideration. (3) If the Council makes a Resolution under section 26(1), information pertaining to such items must be distributed to Members and to the public as soon as possible. (4) Non-urgent items shall be dealt with through the Notice of Motion process. 2 See Section 26 -Other Matters Deemed Expedient. 3 Mayor and Councillor reports will not be recorded into the Minutes. 4 Council must not consider matters raised under this section at the same meeting the matter is introduced. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 14 of 29 27. Public Question Period (1) At the end of Council business, the public will be afforded an opportunity to address Council. (2) Questions or statements in response to a Temporary Use Permit notice shall be addressed through a scheduled Public Hearing and not_during a regularly scheduled Council Meeting. (3) The purpose of the Public Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing bylaws which have not yet reached conclusion or delegations to Council. (4) Each question must be limited to two (2) minutes, with a total of 15 minutes per Public Question Period for each Meeting, unless extended with approval of Council through an affirmative vote. (5) Members of the public participating in Public Question Period in Council Meetings conducted through hybrid or Electronic Means shall enable their video and audio allowing Members to see them prior to asking their question. 28. Voting at Meetings (1) The following procedures apply to voting at Council Meetings: (a) When debate on a matter is closed the presiding member must put the matter to a vote of Council members; (b) when the Council is ready to vote, the presiding member must put the matter to a vote by stating something similar to: "All those in favour raise your hands." and then "All those opposed raise your hands." · (c) when the presiding member is putting the matter to a vote under paragraphs (a) and (b) a member must not: (i) cross or leave the room, unless excused as a result of not being entitled to vote under the Community Charter or if excused by Council; (ii) make a noise or other disturbance; or (iii) interrupt the voting procedure under paragraph (b) unless the interrupting member is raising a point of order. (d) if requested by a Member, Council must vote separately on each distinct part of a Motion that is under consideration; (e) after the presiding member finally puts the Question to a vote under paragraph (b), a member must not speak to the Question or make a Motion concerning it, except to move to postpone to a certain time or postpone indefinitely, or to refer the item back to staff which Motion will supersede the main Motion and must be voted on first; (f) the presiding member's decision about whether a Question has been finally put is conclusive; (g) whenever a vote of Council on a matter is taken, each Member present must signify their vote by raising their hand either in favour or opposed; failing which it will be deemed that they are voting in favour of the Motion.); Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 15 of 29 (h) if the votes of the Members present at a Council Meeting at the time of the vote are equal for and against a motion, the Motion is defeated; (i) the presiding member must declare the result of the voting by stating that the Question is decided in either the affirmative or the negative and the result will be recorded in the Minutes as "CARRIED UNANIMOUSLY", "CARRIED" or "DEFEATED" as circumstances dictate; U) the names of those who vote negative, against a question, shall be entered into the Minutes; (k) the names of those who are in attendance at the Meeting but absent at the time of the vote on a matter shall be entered into the Minutes. 29. Delegations (1) Requests to appear as a delegation before a meeting of Council, Committee or Commission, must be submitted to the Corporate Officer at least one week prior to the preferred meeting. (2) Requests must be in the form of the "Appear as a Delegation to Council" on line application form on the City's website. (3) Delegations will not be heard at regular meetings of Council on the following: (a) Official Community Plan Bylaws, Temporary Use Permits or Zoning Bylaws, including amendments to such bylaws, which have received first reading and which have not yet been adopted, defeated, or abandoned; (b) matters on which the City has commenced prosecution and on which judgment has not been rendered; (c) the promotion of commercial products or services which have no connection to the business of the City; and, (d) publicly tendered contracts or proposal calls for the provision of goods and services for the City, between the time that such contract or proposal call has been authorized and the time such contract or proposal call has been awarded by the City. (4) The provisions of subsection (3)(a) do not apply where a second or subsequent Public Hearing is to be held on an Official Community Plan, Temporary Use Permit or Zoning Bylaw or amendments to such bylaws. (5) The Corporate Officer may refuse to place a delegation on the agenda if the issue is not considered to fall within the jurisdiction of Council. If the delegation wishes to appeal the Corporate Officer's decision, the information must be distributed under separate cover to Council for their consideration. (6) If the request is granted by the Corporate Officer the Corporate Officer will contact the delegation to confirm attendance at the requested meeting or make alternate arrangements. (7) A maximum of three delegations will be permitted at any Council, Committee or Commission meeting. (8) If a delegation wishes to appear at consecutive meetings, the delegation will be approved only if no more than two delegations are scheduled for the later meeting. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 16 of 29 (9) Delegations will be required to abide by the following general rules: (a) Delegations will be allowed a maximum of 10 minutes to make their presentation, excluding the time taken for questions posed by Council, unless Council the Committee or Commission agrees to extend the time limit. (b) A Delegation intending to use audio and/or audio-visual equipment must advise the Corporate Officer prior to the Council Meeting, on the understanding that the City will assist with, but not be responsible for, the provision of the necessary equipment; (c) A Delegation to Council must not speak disrespectfully of any person, and where in the opinion of the Chair, a Delegation has done so, the Chair may ask the Delegation to withdraw the offensive remarks; (d) If the Delegation refuses to withdraw remarks considered by the Chair to be offensive, or refuses to abide by the rules for Delegations, or the instructions of the Chair, the Chair may terminate the presentation and direct the Delegation to vacate the speaker's podium and return to the public seating area; (e) Where a Delegation refuses to comply with such direction, the Chair may order the expulsion and exclusion of the Delegation from the meeting, as permitted in section 133(1) of the Community Charter. (f) If the offending Delegation apologizes, Council may permit the Delegation to either continue their presentation or to remain in the public seating area whichever Council considers appropriate in the circumstances. 30. Points of Order (1) Without limiting the Chair's duty under the Community Charter, a Member may raise a Point of Order at any time. (2) When a Point of Order is raised, the Chair must: (a) interrupt a matter of consideration on the Agenda; (b) interrupt a Member who had been speaking, until the Point of Order is ruled upon; (c) ask the Member raising the Point of Order to state the substance of and the basis for the Point of Order; and (d) rule on the Point of Order without debate. (3) The Member who raised the Point of Order: (a) must, upon request by the Chair, state the substance of and the basis for the Point of Order; and (b) may, once the Chair has ruled on the Point of Order, appeal the Chair's ruling. If the ruling of the Chair is appealed, the Chair must put the appeal to a vote of Council, pursuant to the Community Charter. (4) If a Member puts a question to the Chair regarding any matter connected to the affairs of Council or the City, the Chair may respond, or may: (a) require the Member to put the question in writing; and (b) take the question on notice and respond during the next regular meeting. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 17 of 29 (7) No member may interrupt a member who is speaking except to raise a point of order. (8) Members who are called to order by the presiding member: (a) must immediately stop speaking; (b) may explain their position on the point of order; and (c) may appeal to Council for its decision on the point of order in accordance with section 132 of the Community Charter [authority of presiding member]. ( d) If a member appeals the decision of the presiding member the question of whether the presiding members' decision will stand must be asked by the presiding member and voted on without debate and without the presiding member voting. A tie vote in this situation passes in the affirmative. (9) Members speaking at a Council Meeting (a) must use respectful language; (b) must not use offensive gestures or signs; (c) must speak only in connection with the matter being debated; (d) may speak about a vote of Council only for the purpose of making a motion that the vote be rescinded or reconsidered pursuant to section 38 of this Bylaw; and (e) must adhere to the rules of procedure established under this Bylaw and to the decisions of the presiding member and Council in connection with the rules and points of order. (10) A member may require the question being debated at a Council Meeting to be read at any time during the debate if that does not interrupt another member who is speaking. 32. Expulsion from Council Meetings (1) A person who contravenes the general rules of conduct, Respectful Debate or Accountability as defined herein or the Council Code of Conduct as amended or replaced from time to time, may be ordered expelled from the meeting in accordance with section 133 of the Community Charter. (2) If a member is of the opinion that a person has contravened the general rules of conduct, the member must state on the record how the general rules of conduct were contravened. (3) If the presiding member is of the opinion that the named person did not contravene the general rules of conduct, the presiding member must state on the record why they believe the rules of conduct were not contravened. (4) If a member alleges a contravention of the general rules of conduct and the presiding member is of the opinion that the named person contravened the general rules of conduct, the presiding member shall: (a) permit the person to apologize immediately to Council for the conduct that contravened the Bylaw; or (b) order the person to leave the Council Meeting immediately. (5) If a person who has contravened the general rules of conduct is permitted to apologize and does so apologize, the presiding Member shall: (a) permit the person to remain in the meeting; or Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 19 of 29 (b) order the person to leave the meeting immediately if the presiding member is of the opinion that the apology was inadequate. (6) If a person does not voluntarily comply with an order to leave the meeting, that person may be removed from the meeting by a peace officer, pursuant to s.133 (2) of the Community Charter. 33. Motions Generally (1) Council may debate and vote on a motion only if it is first made by one Council member and then seconded by another. (2) A member wishing to make a motion may do so after being recognized by the presiding member and shall immediately state the motion in the form "I move that". (3) A Motion that deals with a matter that is not on the Agenda of the Council Meeting at which the motion is introduced may be introduced with Council's approval through the notice of motion process set out in section 34 below. (4) A Council member may make only the following motions, when the Council is considering a Question: (a) to refer (to committee or back to staff) -means to send the matter to committee or staff to address details and additional information required in order for the matter to be brought back to a meeting; (b) to amend -means changing the words of a motion to add or omit words from the original motion to clarify the wording of the motion; (c) to lay on the table -means put the main motion temporarily aside to be dealt with within the current meeting or on next meeting Agenda as unfinished business; (d) to postpone indefinitely -means the matter is disposed of by a majority vote; (e) to postpone to a certain time (date) -means to the matter is rescheduled for a vote at a specified later time (date); (f) to move the previous question -means to call the question by ending the debate and bringing an immediate vote on the original motion; (g) to adjourn -means to immediately adjourn to the next regularly scheduled meeting by a simple majority vote; (5) A motion may be withdrawn by the mover if done so before the presiding member states the question. A motion may be withdrawn by the mover and seconder only with consent of all members present. (6) A motion made under subsections (4)(c) to (g) is not amendable or debatable. (7) Council must vote separately on each distinct part of a question that is under consideration at a Council Meeting if requested by a Council member. 34. Notice of Motion Process (1) If a Member wishes to bring any matter that is not listed on the Agenda to Council for consideration, they must provide a Notice of Motion to the Corporate Officer prior to the meeting. The Corporate Officer will circulate the Notice of Motion to the rest of Council, if time permits, prior to the meeting. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 20 of 29 (2) A copy of the motion will appear in the minutes of meeting referred to in Section 24(1)(0) above as a Notice of Motion. (3) Upon the Member being acknowledged by the Chair the Member will read aloud the Motion. (4) The Corporate Officer shall place the Motion and any supporting materials provided by the Member presenting the Motion on the Agenda of the next Council Meeting for consideration. 35. Motion to Refer Until it is decided, a Motion made at a Council Meeting to refer an item to a Committee or to staff precludes an amendment of the main question. 36. Motion for the Main Question (1) In this section, "main question\ in relation to a matter, means the Motion that first brings the matter before the Council. (2) At a Council Meeting, the following rules apply to a Motion for the main question, or for the main question as amended: (a) if a member of Council moves to put the main question, or the main question as amended, to a vote, that motion must be dealt with before any other amendments are made to the motion on the main question; and (b) if the motion for the main question, or for the main question as amended, is decided in the negative, the Council may again debate the question, or proceed to other business. 37. Amendments Generally (1) A Council member may, without notice, move to amend a motion that is being considered at a Council Meeting. (2) An amendment may propose removing, substituting for, or adding to the words of an original motion. (3) A proposed amendment must be reproduced in writing by the mover if requested by the presiding member. (4) A proposed amendment must be decided or withdrawn before the motion being considered is put to a vote unless there is a call for the main question. (5) An amendment may be amended once only. (6) An amendment that has been defeated by a (negative) vote of Council cannot be proposed again. (7) A Council member may propose an amendment to an adopted amendment. (8) The presiding member must put the main question and its amendments in the following order for the vote of Council: (a) a motion to amend a motion amending the main question; Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 21 of 29 (b) a motion to amend the main question, or an amended motion amending the main question if the vote under subparagraph (a) is positive; (c) the main question. 38. Reconsideration by Council Member (1) Subject to subsection (5), a Council member who voted with the majority either for or against a motion may, at the next Council Meeting: (a) move to reconsider a matter on which a vote, other than to postpone indefinitely, has been taken; (b) move to reconsider an adopted bylaw after an interval of at least 24 hours following its adoption; and (c) Council must not discuss the main matter referred to in subsection (1) unless a motion to reconsider that matter is adopted in the affirmative. (2) When considering a motion to reconsider, Council has the same authority it had in its original consideration of the matter, subject to the same conditions that applied to the original consideration. (3) A motion to reconsider can be debated but must not be reconsidered. (4) Council may only reconsider a matter that has not: (a) had the approval or assent of the electors and been adopted; (b) been previously reconsidered under subsection (1) or section 131 of the Community Charter [mayor may require Council reconsideration of a matter]; or (c) been acted on irreversibly by an officer, employee, or agent of the City. (5) If a motion to reconsider is defeated, the subject matter of the resolution or proceeding may not be open for consideration by the Council within six months except by way of a new and substantially different motion. (6) Subject to applicable enactments, the Council may by resolution, rescind the most recent reading of a proposed bylaw, other than first reading, and then give the proposed bylaw that reading again with or without amendment. (7) The conditions that applied to the adoption of the original bylaw, resolution, or proceeding apply to its rescinding or amending under this section. (8) A bylaw, resolution, or proceeding that is reaffirmed under subsection (1) or section 131 of the Community Charter [Mayor may require Council reconsideration of a matter] is as valid and has the same effect as it had before reconsideration. 39. Privilege (1) In this section, a matter of privilege refers to any of the following motions: (a) fix the time to adjourn; (b) adjourn; (c) recess; ( d) raise a question of privilege of the Council; and, (e) raise a question of privilege of a member of Council. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 22 of 29 (2) A matter of privilege must be immediately considered by a vote of the majority of Council Members present when it arises at a Council Meeting. (3) For the purposes of subsection (2), a matter of privilege listed in subsection (1) has precedence over those matters listed after it. 40. Reports from Committees (1) Council may take any of the following actions in connection with a resolution it receives from any committee or other body appointed by Council: (a) agree or disagree with the resolution, support or deny support; (b) amend the resolution; (c) refer the resolution back to committee, etc.; (d) postpone its consideration of the resolution. 41. Adjournment (1) A Council may continue a Council Meeting (a) after 10:30 pm only by an affirmative vote of the members present; and (b) after 11:00 pm only by a unanimous vote of the members present. (2) A motion to adjourn either a Council Meeting or the debate at a Council Meeting is always in order if that motion has not been preceded at that meeting by the same motion. (3) Subsection (2) does not apply to either of the following motions: (a) a motion to adjourn to a specific day; or (b) a motion that adds an opinion or qualification to a preceding motion to adjourn. PART 5 -BYLAWS 42. Copies of Proposed Bylaws to Council Members A proposed bylaw may be introduced at a Council Meeting only if a copy of it has been delivered to each Council member at least 24 hours before the Council Meeting, or all Council members present unanimously agree to waive this requirement. 43. Form of Bylaws (1) A bylaw introduced at a Council Meeting must: (a) be printed; (b) have a distinguishing name; (c) have a distinguishing number; (d) contain an introductory statement of purpose; and (e) be divided into sections if applicable. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 23 of 29 44. Bylaws to be Considered Separately or Jointly (1) Council must consider a proposed bylaw at a Council Meeting either: (a) separately when directed by the presiding member or requested by another Council member; or (b) jointly with other proposed bylaws in the sequence determined by the presiding member. 45. Reading and Adopting Bylaws (1) The presiding member of a Council Meeting may: (a) have the Corporate Officer read a synopsis of each proposed bylaw or group of proposed bylaws; and then (b) request a motion that the proposed bylaw or group of bylaws be read. (2) The only motion required for the reading of a bylaw shall be: "That (short title of bylaw) be given first reading (or first and second readings, or first, second and third readings)." (3) The only motion required for the adoption of a bylaw shall be: "That (short title of bylaw) be adopted." (4) A proposed bylaw may be debated and amended at any time during the first three readings unless prohibited by the Community Charter and, if amended, a motion at third reading shall be "to give the bylaw third reading as amended". (5) Subject to section 477 of the Local Government Act [OCP adoption procedures], each reading of a proposed bylaw must receive the affirmative vote of a majority of the Council members present. (6) In accordance with section 135 of the Community Charter [requirements for passing bylaws], Council may give two or three readings to a proposed bylaw at the same Council Meeting. (7) Despite section 135(3) of the Community Charter [requirements for passing bylaws], and in accordance with section 4 77 and 480 of the Local Government Act [public hearings], Council may adopt a proposed official community plan bylaw or zoning bylaw at the same meeting at which the bylaw received third reading. (8) The Corporate Officer is hereby authorized to consolidate one or more of the bylaws of the City pursuant to Section 139 [consolidation of bylaws] of the Community Charter and to make minor corrections to bylaws at third reading and adoption of bylaws, such as but not limited to spelling mistakes and sequential numbering errors. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 24 of 29 46. Bylaws Must be Signed (1) After a bylaw is adopted, and signed by the Corporate Officer and the presiding member of the Council Meeting at which it was adopted, the Corporate Officer must have it placed in the City's records for safekeeping and endorse upon it: (a) the City's corporate seal, the dates of its readings and adoption; and (b) the date of Ministerial approval or approval of the electorate if applicable. PART 6 -RESOLUTIONS 4 7. Form of Resolution A resolution shall be dealt with on a motion put by a member and seconded by another member. 48. Introducing Resolutions (1) The presiding member of a meeting may: (a) have the Corporate Officer read the resolution; and (b) request a motion that the resolution be introduced. PART 7 -COMMITTEE OF THE WHOLE (CoW) 49. Meeting Procedures (1) The Committee of the Whole meetings will be held in the Council Chambers on the first and third Tuesday of each month, except August, unless otherwise resolved by Council. (2) Annually Council must make available to the public a schedule of the dates, times, and places of regular Committee of the Whole meetings in the same manner as is required for regular Council Meetings. The Committee of the Whole meeting schedule may be combined and made available with the annual notice of regular Council Meetings. (3) A special meeting of the Committee of the Whole may be called in the same manner as a special Council Meeting as provided for in the Community Charter and notice of this special Committee of the Whole meeting must be given in the same manner as for a special Council Meeting. (4) At any time during a regular or special Council Meeting for which proper notice has been given Council may resolve to go into Committee of the Whole without further notice. Upon the Committee of the Whole rising and reporting, the regular or special Council Meeting will resume with the first order of business thereafter being Council considering the report of the Committee of the Whole. 50. Minutes of CoW Meeting to be Maintained and Available to Public (1) Minutes of the proceedings of CoW must be: (a) legibly recorded; (b) certified by the Corporate Officer; and Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 25 of 29 (c) open for public inspection in accordance with section 97(1)(c) of the Community Charter [other records to which public access must be provided]. 51. Presiding Members at CoW Meetings and Quorum (1) The Mayor or Acting Mayor shall preside at CoW meetings. (2) The quorum of CoW is the majority of Council members. PART 8 -COMMITTEES and COMMISSIONS 52. Committees and Commissions of Council (1) Council shall appoint all representatives on Committees, Commissions, or other bodies to which the City is entitled to appoint representatives except Standing Committees. (2) Council may establish and appoint a Select Committee to consider or inquire into any matter and to report its findings and opinion and recommendations to Council. At least one member of a Select Committee must be a Council member and persons who are not Council members may be appointed. Council may dissolve a Select Committee at any time. (3) The Mayor may establish Standing Committees for matters the Mayor considers would be more appropriately dealt with by committee and must appoint persons to those committees. At least half of the members of a Standing Committee must be Council members and persons who are not Council members may be appointed. (4) The Mayor may dissolve a Standing Committee at any time. (5) The authority to appoint persons to Committees and Commissions includes the authority to rescind the appointment at any time. 53. Duties and Authority of Standing Committees (1) Standing Committees must consider, inquire into, report, and make recommendations to Council about matters that are referred by the Mayor or Council or on matters set out on the committee's terms of reference. (2) Standing Committees should report their findings and opinions to Council as set out in their terms of reference or at the next Council Meeting if a time is not specified. (3) Standing Committees are advisory in nature unless enabled by bylaw. 54. Duties and Authority of Select Committees (1) Select Committees must consider, inquire into, report, and make recommendations to Council about matters that are referred by Council or on matters set out on the committee's terms of reference. (2) Select Committees should report their findings and opinions to Council as set out in their terms of reference or at the next Council Meeting if a time is not specified. (3) Select committees are advisory in nature unless enabled by bylaw. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 26 of 29 55. Schedule of Committee Meetings (1) At its first meeting after its establishment or the first meeting of the year, a committee must establish an annual schedule of meetings to be held at City Hall unless otherwise stated in the terms of reference for the committee and must provide a copy of the schedule to the Corporate Officer. (2) Standing and select committees should meet at minimum on a quarterly basis. (3) The Chair of a committee may call a meeting of the committee in addition to the scheduled meetings or may cancel a meeting. 56. Notice of Committee Meetings (1) Subject to subsection (2), after the committee has established the annual schedule of committee meetings, including the times, dates and places of the committee meetings, notice of the schedule must be given by the Corporate Officer by: (a) posting the meeting dates, time and places on the City's website; and (b) providing a copy of the schedule to each member of the committee. (2) Where revisions are necessary to the annual schedule of committee meetings, the Corporate Officer must, as soon as possible, update the City's website with any revisions to the date, time and place or cancellation of a committee meeting. 57. Attendance at Committee Meetings (1) Except where the provisions of section 90 of the Community Charter [meetings that may or must be closed to the public] apply, all committee meetings are open to the public. (2) Before closing a committee meeting or part of a committee meeting to the public, the committee must pass a resolution in a public meeting in accordance with section 92 of the Community Charter, which includes the reason for the closed meeting as described in section 90 of the Community Charter. (3) Individuals that are not members of the committee are not permitted to participate in discussion during committee meetings unless called upon by the Chair. If a member alternate is in attendance in addition to the primary member the member alternate is not permitted to participate in discussion unless called upon by the Chair. (4) Only voting members as identified in the committee terms of reference may vote on committee matters. If a member alternate is in attendance in addition to the primary member the member alternate is not permitted to vote. (5) Members shall provide the Committee Clerk with a confirmation of their planned method of attendance at a Committee meeting (if the meeting is held through Electronic Means, in-person, or through a hybrid of both) no later than the end of day the day before the meeting. 58. Quorum The quorum for a Committee is a majority of all of its members unless otherwise noted in the terms of reference for that committee. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 27 of 29 59. Conduct and Debate The rules and procedures of Council defined in this Bylaw must be observed during Committee meetings, including the requirements to engage in Respectful Debate, demonstrate Accountability, and to abstain from Harassing conduct toward another Member, a Committee appointee, volunteer or staff. 60. Minutes of Committee Meetings to be Maintained and Available to Public (1) Minutes of the proceedings of a Committee must be: (a) legibly recorded; (b) certified as correct and signed by the Chair once approved by the Committee; and (c) available for public inspection at City Hall and on the website, other than a meeting or part of a meeting that is closed to the public. (2) Sections (60)(1)(a), (b) and (c) shall only apply to meetings of the following, unless this bylaw provides for other procedures for taking of minutes by one or more bodies referred to in this subsection, the body is exempted by regulation, or to the extent they are modified by regulations: (a) a Standing or Select Committee established by Council; (b) a Commission established under section 143 of the Community Charter; (c) a body that under the Community Charter or any other Act may exercise the powers of Council; (d) a parcel tax review panel established under section 204 of the Community Charter; and, (e) a body prescribed by regulation. PART 9 -GENERAL 61. Severance (1) If any section, subsection or clause of this Bylaw is for any reason held to be invalid by the decision of a court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Bylaw. (2) This Bylaw may not be amended or repealed and substituted unless Council first gives Alternate Public Notice or notice in accordance with section 94 of the Community Charter [public notice]. 62. Modifications (1) This Bylaw shall be reviewed by Council on each 12-month anniversary of its adoption to determine if amendments are required. (2) In the event that Council determines through a Resolution that amendments are required, amendments to this Bylaw shall be presented to Council within three (3) months of that Resolution, with final adoption of amendments within five (5) months of that Resolution. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 28 of 29 READ a first time the_ day of ____ , 2022. READ a second time the __ day of ____ , 2022. READ a third time the __ day of ____ , 2022. NOTICE of intention to proceed with adoption published in the Maple Ridge-Pitt Meadows News, on 2022 and , 2022, pursuant to Section 124(3) of the Community Charter. ADOPTED, the __ day of ____ , 2022. PRESIDING MEMBER CORPORATE OFFICER Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 29 of 29 Appendix B 31. Conduct and Debate ....................................................................................... 19 32. Expulsion from Council Meetings .................................................................... 20 33. Motions Generally ........................................................................................... 21 34. Notice of Motion Process ................................................................................ 22 35. Motion to Commit ............................................................................................ 22 36. Motion for the Main Question .......................................................................... 22 37. Amendments Generally .................................................................................. 22 38. Reconsideration by Council Member .............................................................. 23 39. Privilege .......................................................................................................... 24 40. Reports from Committees ............................................................................... 24 41. Adjournment .......................................................................... · ......................... 24 PART 5 -BYLAWS ....................................................................................................... 24 42. Copies of Proposed Bylaws to Council Members ........................................... 24 43. Form of Bylaws ............................................................................................... 25 44. Bylaws to be Considered Separately or Jointly ............................................... 25 45. Reading and Adopting Bylaws ........................................................................ 25 46. Bylaws Must be Signed .................................................................................. 26 PART 6 -RESOLUTIONS ............................................................................................... 26 47. Form of Resolution ......................................................................................... 26 48. Introducing Resolutions .................................................................................. 26 PART 7 -COMMITTEE OF THE WHOLE (CoW) ................................................................. 26 49. Meeting Procedures ........................................................................................ 26 50. Minutes of CoW Meeting to be Maintained and Available to Public ................ 27 51. Presiding Members at CoW Meetings and Quorum ........................................ 27 PART 8 -COMMITTEES ............................................................................................... 27 52. Committees of Council .................................................................................... 27 53. Duties and Authority of Standing Committees ................................................ 27 54. Duties and Authority of Select Committees ..................................................... 28 55. Schedule of Committee Meetings ................................................................... 28 56. Notice of Committee Meetings ........................................................................ 28 57. Attendance at Committee Meetings ................................................................ 28 58. Quorum ........................................................................................................... 29 59. Conduct and Debate ....................................................................................... 29 60. Minutes of Committee Meetings to be Maintained and Available to Public ..... 29 PART 9 -GENERAL ..................................................................................................... 29 61. Severance ....................................................................................................... 29 62. Modifications ................................................................................................... 30 Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 2 of 30 1103 Alternate Public Notice The Proposed Bylaw incorporates references to an Alternate Public Notice method that may be adopted by the City by bylaw, and would allow for public notice to be provided through a method other than publication in a local newspaper. Clarification of Acceptable Methods of Participating in Council Meetings As per Council feedback during the October 19, 2021 Council Workshop presentation, the Proposed Bylaw incorporates a number of definitions, such as "Harassing", "Respectful Debate", and "Accountability", which are referenced in various sections of the document in order to provide clarity in expectations of participants in Council meetings. Changes to Acting Mayor Rotation In the Existing Bylaw, the acting Mayor rotation is set out annually in November from amongst all Members. In the Proposed Bylaw, flexibility is incorporated into the process of selecting Members for rotation, allowing for Members unable or unwilling, to not participate in an Acting Mayor rotation and be excluded for up to one year. The term of the designate Councillors acting in the place of the Mayor is not required to be equal amongst all Councillors. Lateness and Absences From Hearing Matters The Proposed Bylaw sets out a process for placing late coming Members to electronic meetings into a virtual waiting room and preventing them from listening to, voting on or discussing items at the meetings for which they were not present at their introduction. 11 (7) If a member of Council participates in a meeting of Council by Electronic Means or other communication facilities: (a) is not present at the start of the meeting the Chair shall keep the member in the virtual waiting room until the current item has concluded as to not interrupt the proceedings; 31 (4) Members not present during the introduction of the matter under debate shall not be recognized by the presiding member until after the debate on the matter is concluded and the matter is dealt with by Council. Members not present during the introduction of the matter under debate shall not discuss that matter when recognized by the presiding member. Distribution of Materials For Closed Meetings The Proposed Bylaw specifies that the Chair of a closed meeting may determine at their discretion the method of providing the materials presented at the closed meeting. Retention of Closed Meeting Recordings The Proposed Bylaw sets out the process for retaining the recordings from closed meetings until the minutes from those meetings can be verified: 16 (4) The electronic recordings of closed meetings shall be retained until the later of: a. The minutes of closed meetings have been verified as to their accuracy by comparing them to the recording of the closed meeting and adopted; and b. Six (6) months after the date the meeting took place. Doc#3030319 Page 2 of 3 Appendix A 31. Conduct and Debate ....................................................................................... 18 32. Expulsion from Council Meetings .................................................................... 19 33. Motions Generally ........................................................................................... 20 34. Notice of Motion Process ................................................................................ 20 35. Motion to Commit ............................................................................................ 21 36. Motion for the Main Question .......................................................................... 21 37. Amendments Generally .................................................. ' ................................ 21 38. Reconsideration by Council Member .............................................................. 22 39. Privilege .......................................................................................................... 22 40. Reports from Committees ............................................................................... 23 41. Adjournment ................................................................................................... 23 PART 5 -BYLAWS ....................................................................................................... 23 42. Copies of Proposed Bylaws to Council Members ........................................... 23 43. Form of Bylaws ............................................................................................... 23 44. Bylaws to be Considered Separately or Jointly ............................................... 23 45. Reading and Adopting Bylaws ........................................................................ 24 46. Bylaws Must be Signed .................................................................................. 24 PART 6 -RESOLUTIONS ............................................................................................... 25 47. Form of Resolution ......................................................................................... 25 48. Introducing Resolutions .................................................................................. 25 PART 7 -COMMITIEE OF THE WHOLE (CoW) ................................................................. 25 49. Meeting Procedures ........................................................................................ 25 50. Minutes of CoW Meeting to be Maintained and Available to Public ................ 25 51. Presiding Members at CoW Meetings and Quorum ........................................ 25 PART 8 -COMMITIEES ............................................................................................... 26 52. Committees of Council .................................................................................... 26 53. Duties and Authority of Standing Committees ................................................ 26 54. Duties and Authority of Select Committees ..................................................... 26 55. Schedule of Committee Meetings ................................................................... 26 56. Notice of Committee Meetings ........................................................................ 27 57. Attendance at Committee Meetings ................................................................ 27 58. Quorum ........................................................................................................... 27 59. Conduct and Debate ....................................................................................... 27 60. Minutes of Committee Meetings to be Maintained and Available to Public ..... 28 PART 9 -GENERAL ..................................................................................................... 28 61. Severance ....................................................................................................... 28 62. Modifications ................................................................................................... 28 Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 2 of 29 "Commission" means a municipal commission established under s.143 of the Community Charter; 11Committee11 means a Select or Standing committee of Council, an Authority, an Advisory committee, a Board and any other committee established by Council or authorized by statute and excludes the Committee of the Whole; "Committee of the Whole" [CoW] is a committee of all members of Council established to consider but not to decide on matters of the City's business with its primary purpose being the initial review of information to ensure Council can debate and vote on issues at a future Council Meeting; "Community Charter" means Chapter 26 [SBC 2003]; "Corporate Officer" means the municipal employee appointed as Corporate Officer to carry out duties as defined in section 148 of the Community Charter or a designate; "Council" means the Council of the City of Maple Ridge; "Council Meeting" means any gathering to which members of Council have been invited, whereby quorum is obtained, at which discussion could be seen to be making decisions or moving towards making decisions, and is a material part of council's decision-making process; "Councillor" means a member of Council other than the Mayor; "Council Workshop" means a Council Meeting which primary purpose is the receipt of information, review and discussion of policies and other matters of interest to Council, and to make decisions related as required; "Electronic Means" means through the use of videoconferencing technology enabling real-time bidirectional video feeds showing the participants and in a manner that allows meeting participants to see and hear the other meeting participants; "Harassing" means conduct which is discriminatory, sexual, or personal harassment, which may include but is not limited to: (a) any unwelcome or objectionable conduct or comment that would be considered discriminatory under the BC Human Rights Code if the conduct or comment was in respect prohibited grounds, and including the following: (i) race, (ii) conviction for an offence, (iii) colour, (iv) ancestry, (v) physical disability, (vi) place of origin, (vii) mental disability, (viii) political belief, (ix) sex, (x) religion, Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 4 of 29 (xi) gender identity or expression (xii) age, (xiii) marital status, (xiv) sexual orientation, (xv) family status; (b) Sexual Harassment; (c) any other unwelcome or objectionable conduct or comment by a Member or Committee appointee toward another Member, a Committee appointee, volunteer or staff that causes that individual to be humiliated or intimidated, including verbal aggression or insults, making derogatory comments, including questioning the professional competence of an Committee appointee, volunteer or staff, calling someone derogatory names, hazing or initiation practices, vandalizing personal belongings or spreading malicious and untrue rumours; "Inaugural Meeting" means the meeting at which members elected at the most recent general local election are sworn in; "Local Government Act" means Chapter 1 [RSBC 2015]; "Mayor" means the duly elected Mayor of the City of Maple Ridge; "Member" means the Mayor or a Councillor in relation to Council, or an appointed individual of a committee or commission, in relation to a committee or commission; "Motion" means a formal proposal made by a Member at a meeting of Council or committee that directs an approval or a specified course of action (see also Resolution); "Point of information" means the procedure pursuant to which a member may raise their hand and ask the Chair to require further information on the subject being debated; "Point of order" means a procedure by which a member interrupts another speaker to ask the Chair to rule on a procedural matter immediately; "Public Notice Posting Place" for the purpose of giving notices under section 94 of the Community Charter, means: (1) the window in the west entrance to the lobby of the City Hall; and, (2) the City Website. "Question" means the subject matter of a motion except where referring to public question period; "Quorum" means: (1) In the case of Council Meetings, a majority of the number of members of which the Council consists under the Community Charter; and, (2) In the case of a committee or other body, a majority of the voting members appointed. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 5 of 29 "Resolution" means a formal determination made by Council or Committee that approves or orders a specified course of action (see also Motion); "Respectful Debate" means a polite discussion in which different positions on a topic are outlined and deliberated. Although the act of discussing opposing viewpoints or ideas regarding a particular matter can be uncomfortable, such discussions are permitted provided that they are conducted in a dignified and respectful manner. Personal attacks do not constitute Respectful Debate; "Tabled" means to lay on the table whereby an item will be dealt with within the current meeting or on next meeting agenda as unfinished business; "Urgent Business" means business that requires the urgent attention of Council in connection with public health or safety, a financial or legal matter of significance to the City, or a request for a leave of absence. 4. Incorporation of Definitions (1) Unless otherwise defined in this Bylaw, the definitions used in the Community Charter and the Local Government Act and the Interpretation Act apply to this Bylaw. 5. Application of Rules of Procedure (1) The provisions of this Bylaw govern the proceedings of Council Workshop, Regular Council, Committee of the Whole, Closed Council, all standing and select committees of Council, and Commissions. (2) In cases not provided for under this Bylaw, then the most current version of Robert's Rules of Order applies to the proceedings of Council, Committee of the Whole, and Council committees to the extent that those Rules are: (a) applicable in the circumstances; and (b) not inconsistent with provisions of this Bylaw or the Community Charter. (3) The rules of procedure contained in this bylaw, except those that are governed by statutory provisions, may be temporarily suspended by two-thirds vote of all members present. 6. Public Notice Posting Place (1) The Public Notice Posting Place is to be used for the purpose of giving notices under Section 94 of the Community Charter. PART 2 -COUNCIL MEETINGS 7. Inaugural Meeting (1) Following a general local election, the first meeting of Council must be held within the first ten (10) days of November in accordance with section 124(2)(g) of the Community Charter in the year of the general local election. (2) If a quorum of Council Members elected at the general local election has not taken office by the date of the meeting referred to in subsection (1), the first Council Meeting must be Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 6 of 29 called by the Corporate Officer and held as soon as reasonably possible after a quorum has taken office. 8. Time and Location of Meetings (1) All Council Meetings must take place within City Hall except when Council resolves to hold meetings elsewhere or through Electronic Means. Except in the case of a meeting outside of City boundaries, Council may pass the resolution to hold a meeting outside of City Hall at the commencement of that meeting. (2) Council must establish prior to December 31, by resolution, a schedule of Regular Meetings. The Regular Council Meetings will typically: (a) be held on the second and fourth Tuesday of each month unless otherwise scheduled by Council resolution; and, (b) begin at 7:00 pm. (3) Other Meetings of Council: (a) Committee of the Whole will be held on the first and third Tuesday of each month; and (b) Council Workshop will be held on the second and fourth Tuesday of each month. (4) Rescheduling/Changing Meetings of Council: Council may by resolution: (a) reschedule or cancel meetings; (b) change the time or location for holding meetings; (c) recess for a short period with a statement of approximate time a meeting will be reconvened; and, (d) call an additional meeting(s) at the time and place stipulated in the Council resolution. The Corporate Officer may, in accordance with the Mayor and the Chief Administrative Officer or by a resolution of Council, cancel, postpone, or reschedule any meeting of Council, and establish a different day, time or place for that meeting. 9. Notice of Council Meetings (1) In accordance with section 127 of the Community Charter [notice of council meetings], Council must prepare, annually on or before December 31 a schedule of the dates, times and places of regular Council Meetings and must make the schedule available to the public at least once a year in accordance with section 94 of the Community Charter, and by posting it at the Public Notice Posting Places. (2) Where revisions are necessary to the annual schedule of regular Council Meetings, the Corporate Officer must, as soon as possible, post a notice at the Public Notice Posting Places which indicates any revisions to the date, time and place or cancellation of a regular Council Meeting. (3) The Corporate Officer must give public notice or Alternate Public Notice of a cancelled or rescheduled meeting in respect of which Council has resolved to exclude the public. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 7 of 29 (4) In the event a meeting open to the public or Public Hearing is held through Electronic Means, the Corporate Officer must give public notice or Alternate Public Notice of the link to allow participation in the meeting. 10. Calling and Notice of Special Council Meetings (1) The Mayor may call a special Council Meeting at any time by sending a written notice of the date, time, place and nature of the meeting to all Council members and to the Corporate Officer. (2) Two or more Council Members may, in writing, request that the Mayor call a Special Council Meeting. (3) Two or more Council Members may request that the Mayor call a Special Council Meeting by sending a Special Council Meeting Notice to all Council Members and to the Corporate Officer if: (a) within 24 hours after receiving a request pursuant to Section 10(2), the Mayor has not made arrangements for a Special Council Meeting to be held within the next 7 days; or (b) the Mayor and the Acting Mayor are absent or otherwise unable to call a Special Council Meeting. (4) Except where notice of a special meeting is waived by unanimous vote of all council members present under section 127(4) of the Community Charter and items on the special meeting agenda are Urgent Business, a notice of the date, hour, and place of a special Council Meeting must be given at least 24 hours before the time of meeting, by: (a) posting a copy of the notice at the regular Council Meeting place; (b) posting a copy of the notice at the Public Notice Posting Place; and (c) leaving one copy of the notice for each Council member in the Council member's mailbox at City Hall and providing an electronic copy for each member through the City's eAgenda. (5) The notice under subsection (4) must describe in general terms the purpose of the meeting and be signed by the Corporate Officer or designate. (6) Before the time of a special Council Meeting, the person or persons calling the meeting may by notice: (a) cancel the meeting; or (b) postpone the meeting and reschedule it to a different day and time. 11. Electronic Meeting Participation by Council Members (1) A Council or Council Committee meeting may be conducted through Electronic Means, as an in-person meeting, or a hybrid of both. (2) The Chair shall determine if in-person attendance is a requirement at a Council Meeting, subject to members being provided with five (5) days advance notice of the requirement to attend in person. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 8 of 29 (3) Advance public notice or Alternate Public Notice of a meeting of Council will be posted on the City Website and will include: (a) the way in which the meeting is to be conducted by Electronic Means, in-person, or a hybrid of both; and, (b) the ways in which the public may attend to hear, or watch and hear, the proceedings. (4) A member of council or a council committee who is unable to attend in person at a regular Council Meeting, a special Council Meeting or a council committee meeting may participate in the meeting by Electronic Means if: (a) the facilities enable the other members of Council or Council Committee to hear and see and be heard and seen by the Council or Council Committee Members; (b) except for any part of the Council or Council Committee meeting that is closed to the public, the facilities enable the public to hear, or watch and hear, the Council or Council Committee member; and, (c) the Council member attending virtually uses one of the corporate approved backgrounds or their natural environment so that it is clear that they are not in Council Chambers. (5) Members of Council and Council committee who are participating in a meeting conducted in accordance with this section are deemed to be present at the meeting. (6) The Member presiding as Chair at a meeting must not participate electronically and must be present in person at the place where the public may attend to hear, or watch and hear the meeting. The Corporate Officer must also be present in person. (7) If a member of Council participates in a meeting of Council by Electronic Means: (a) is not present at the start of the meeting the Chair shall keep the member in the virtual waiting room until the current item has concluded as to not interrupt the proceedings; (b) the Chair shall announce when Council members join the meeting; (c) the Council member shall advise when they leave the meeting and shall state the reason why if associated with an item up for discussion; and (d) the Chair shall repeat the results of each vote, including the names of Council members voting in favour and opposition, immediately following each vote. (8) Members participating in a Closed Council Meeting through Electronic Means are required to: (a) verbally acknowledge that they are in a secure area where no one else can hear them; and (b) that they will maintain that confidentiality for the duration of the meeting. The Corporate Officer will record this acknowledgement in the minutes of the Closed Council Meeting. (9) In the case of an interruption in the communication link to the member(s) participating through Electronic Means at Council Meetings: (a) The Chair or Council member will notify technical support staff. (b) Should the member be disconnected while speaking, the Chair may move on to the next speaker. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 9 of 29 (c) Once communications are re-established, the Council member will be provided another opportunity to speak so long as the current item is being considered. (10) The meeting will continue without the participant(s) attending through Electronic Means so long as there is quorum present. (11) Members shall provide the Corporate Officer with a confirmation of their planned method of attendance at a meeting (if the meeting is held through Electronic Means, in-person, or through a hybrid of both) no later than the end of day the day before the meeting. 12. Public Hearings (1) Public Hearings will be held on the third Tuesday of each month (unless stated in the current Council Meeting Schedule published before December 31 each year) and will begin at 7:00 pm. (2) Public Hearings are to be held in Council Chambers except when the scope of a Public Hearing may warrant holding it in a larger location and may be held by Electronic Means, as an in-person meeting, or a hybrid of both. (3) Public Hearings must be held after the after second reading of a bylaw and before third reading. (4) More than one item for consideration that is the subject of a bylaw may be included in a Notice of Public Hearing and more than one bylaw may be considered at a Public Hearing. (5) A written report of each Public Hearing item containing a summary of the nature of the representations respecting the bylaw that were made at the Public Hearing, must be prepared and maintained as a public record. (6) The report under subsection 12(5) must be signed by the Presiding Member and be certified as being fair and accurate by the Corporate Officer or the delegate. (7) A Public Hearing may be adjourned and no further notice of the hearing is necessary if a time and place for the resumption of the hearing is stated to those present at the time that the hearing is adjourned. (8) Despite Section 135(3) of the Community Charter [at least one day between third reading and adoption] a Council may adopt an official community plan or zoning bylaw at the same meeting at which the bylaw(s) passed third reading. (9) Members shall provide the Corporate Officer with a confirmation of their planned method of attendance at a Public Hearing (if the meeting is held through Electronic Means, in-person, or through a hybrid of both) no later than the end of day the day before the Public Hearing. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 10 of 29 PART 3 -DESIGNATION OF MEMBER TO ACT IN PLACE OF MAYOR 13. Acting Mayor (1) Annually, in November, Council must from amongst all its members, designate Councillors to serve on a rotating basis as the member responsible for acting in the place of the Mayor when the Mayor is absent or otherwise unable to act or when the office of the Mayor is vacant. The term of the designate Councillors acting in the place of the Mayor is not required to be equal amongst all Councillors, and Councillors may chose to exclude themselves from the Acting Mayor rotation. If a Councillor is unable or unwilling to participate in an Acting Mayor rotation, that Councillor may be excluded from an Acting Mayor rotation for up to one year. (2) The Acting Mayor shall chair the Committee of the Whole meeting. (3) Should the Acting Mayor be absent or 15 minutes late at the start of the meeting the next member in line for Acting Mayor will preside. (4) Each Councillor designated under this section must fulfill the responsibilities of the Mayor in his or her absence. (5) The member designated under this section has the same powers and duties as the Mayor in relation to the applicable matter. PART 4 -COUNCIL PROCEEDINGS 14. Application of Rules to Other Bodies (1) In addition to applying to Council Meetings, sections 15, 16 and 17 also apply to meetings of the following (note: other Parts of this Bylaw may also apply to these bodies as applicable): (a) Committee of the Whole (CoW); (b) Standing committees; (c) Select committees; (d) An advisory body established by Council; (e) A municipal commission; (f) A body that under the Community Charter or other Act may exercise the powers of the City or Council; (g) The Parcel Tax Roll Review Panel; and (h) A body prescribed by Provincial Regulation. 15. Attendance of Public at Meetings (1) Except where the provisions of section 90 of the Community Charter [meetings that may or must be closed to the public] apply, all Council Meetings must be open to the public. (2) Before closing a Council Meeting or part of a Council Meeting to the public, Council must pass a resolution in a public meeting in accordance with section 92 of the Community Charter [requirements before Council Meeting is closed], which includes the reason for the closed meeting as described in section 90 of the Community Charter. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 11 of 29 (3) The presiding member may expel or exclude from a Council Meeting any person in accordance with section 133 of the Community Charter. 16. Attendance at Closed Meetings (1) Council may allow City staff to attend, or may choose to exclude them from attending closed meetings, as it considers appropriate. (2) Council may allow a person other than a City staff to attend closed meetings, if Council considers it necessary and if the person already has knowledge of confidential information or is a lawyer attending to provide legal advice in relation to the matter. (3) The minutes of closed meetings must record the names of all persons in attendance and when they entered and left the meeting. (4) The electronic recordings of closed meetings shall be retained until the later of: a. The minutes of closed meetings have been verified as to their accuracy by comparing them to the recording of the closed meeting and adopted; and b. Six (6) months after the date the meeting took place. 17. Resolution Required Before Closed Meeting Before a closed meeting is held, Council must state by resolution passed in a public meeting, the fact that the meeting or part thereof is to be closed, and the basis under the applicable sections of the Community Charter under which the meeting or part thereof is to be closed. 18. Closed Meetings and Bylaws Council must not vote on the reading or adoption of a bylaw at a closed meeting. 19. Confidentiality All Members must keep in confidence information that was considered, or is scheduled to be considered, at any closed meeting, until and unless Council by resolution agrees to make the confidential information available to the public. The Chair of the closed meeting may determine at their discretion the method of providing the materials presented at the closed meeting and whether materials are to be collected at the end of the closed meeting. 20. Meeting Minutes (1) Minutes of the proceedings of Council must be: (a) legibly recorded; (b) certified as correct by the Corporate Officer; and (c) signed by the Mayor or other member presiding at the meeting. (2) The minutes of previous meetings, by resolution of Council, shall be adopted. (3) In accordance with section 97(1)(b) of the Community Charter [other records to which public access must be provided] minutes of the proceedings of Council must be open for public inspection at City Hall during its regular office hours. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 12 of 29 (4) Subsection 21(3) does not apply to minutes of a Council Meeting or that part of a Council Meeting from which persons were excluded under section 90 of the Community Charter [meetings that may be closed to the public]. 21. Calling Meeting to Order (1) As soon as possible after the time specified for the commencement of a Council Meeting, if there is a quorum present: (a) The Mayor, if present, must take the Chair and call the meeting to order; or (b) If the Mayor is absent, the Acting Mayor must be the Chair and call the meeting to order. (2) If a quorum of Council is present but neither the Mayor nor the Acting Mayor are present at the time at which the meeting is scheduled to begin: (a) the Corporate Officer must call to order the members present, and (b) those members in attendance must appoint a member to preside for that meeting. 22. Adjourning Meeting Where No Quorum (1) If there is no quorum of Council present within 15 minutes of the scheduled time for a Council Meeting, the Corporate Officer must: (a) record the names of the members present, and those absent; and (b) adjourn the meeting until the next scheduled meeting. (2) If a quorum of Council is lost during a meeting the Corporate Officer must record the names of the Members present and those absent, and temporarily adjourn the meeting until a quorum is present. If a quorum does not reconvene within 15 minutes, the Corporate Officer must adjourn the meeting until the next scheduled meeting. 23.Agenda (1) Prior to each Council Meeting, the Corporate Officer must prepare an agenda setting out all the items for consideration at that meeting, noting in short form a summary for each item on the agenda. (2) Business at a Council Meeting must in all cases be taken up in the order in which it is listed in section 24 unless otherwise resolved by Council. (3) The Corporate Officer must make the agenda available to the members of Council and the public on the Friday prior to the meeting. 24. Order of Proceedings and Business (1) The agenda for all regular Council Meetings contains the following matters in the order in which they are listed below, however, where appropriate for timing or other reasons, Council may by resolution, determine an alternative order or variation in the agenda: a. Call to Order; Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 13 of 29 b. Amendments to the Agenda1; c. Approval of Agenda; d. Adoption of Minutes; e. Presentations at the Request of Council; f. Delegations; g. Items on Consent; h. Unfinished Business; i. Bylaws; j. Committee Reports and Recommendations; k. Staff Reports; I. Other Matters Deemed Expedient2 m. Public Question Period; n. Mayor and Councillor Reports3; o. Notices of Motions and Matters for Introduction at Future Meetings4; p. Adjournment. 25. Consent Agenda Items (1) Items listed under "Items on Consent" are considered for approval in one motion, unless a Member of Council wishes to debate an item and requests that it be excluded. The rule of order establishing a consent agenda provides that consent agenda items may be considered in total and without debate or amendment. (2) Once moved and seconded, if any member may request that an item be removed from the consent agenda and discussed and decided separately, the balance of the items would be voted on together for approval. (3) If an item is excluded from the "Items on Consent", the item will be considered as an agenda item under the appropriate section at the discretion of the Corporate Officer and without resolution, to discuss such items in more detail or to provide motion on the item(s) excluded. Each item removed from the Consent Agenda will be debated and voted on by Council separately. (4) Items will be listed in the Consent Agenda section that, in the opinion of the Chief Administrative Officer and/or Corporate Officer, require little or no discussion. 26. Other Matters Deemed Expedient (1) An item of business not included on the agenda must not be considered at a meeting unless introduction of the item is approved by Council resolution at the time allocated on the agenda under Other Matters Deemed Expedient and is a matter of Urgent Business; (2) A member must, when making a request, inform Council of the nature of the business and the reason for urgent consideration; 1 Amendments to the agenda are limited to the order of business not to adding late items. 2 See Section 26 -Other Matters Deemed Expedient. 3 Mayor and Councillor reports will not be recorded into the Minutes. 4 Council must not consider matters raised under this section at the same meeting the matter is introduced. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 14 of 29 (3) If the Council makes a resolution under section 26(1), information pertaining to such items must be distributed to members and to the public as soon as possible. (4) Non-urgent items shall be dealt with through the Notice of Motion process. 27. Public Question Period (1) At the end of Council business, the public will be afforded an opportunity to address Council. (2) Questions or statements in response to a Temporary Use Permit notice shall be addressed through a scheduled Public Hearing and not during a regularly scheduled Council Meeting. (3) The purpose of the Public Question Period is to provide the public with an opportunity to ask questions of Council on items that are of concern to them, with the exception of Public Hearing bylaws which have not yet reached conclusion or delegations to Council. (4) Each question must be limited to two (2) minutes, with a total of 15 minutes per Public Question Period. Public Question Period may be extended with approval of Council through an affirmative vote. (5) Members of the public participating in Public Question Period in Council Meetings conducted through hybrid or Electronic Means shall enable their video and audio allowing Members to see them prior to asking their question. 28. Voting at Meetings (1) The following procedures apply to voting at Council Meetings: (a) When debate on a matter is closed the presiding member must put the matter to a vote of Council members; (b) when the Council is ready to vote, the presiding member must put the matter to a vote by stating something similar to: "All those in favour raise your hands." and then "All those opposed raise your hands." (c) when the presiding member is putting the matter to a vote under paragraphs (a) and (b) a member must not: (i) cross or leave the room, unless excused as a result of not being entitled to vote under the Community Charter or if excused by Council; (ii) make a noise or other disturbance; or (iii) interrupt the voting procedure under paragraph (b) unless the interrupting member is raising a point of order. (d) if requested by a member, Council must vote separately on each distinct part of a motion that is under consideration; (e) after the presiding member finally puts the question to a vote under paragraph (b), a member must not speak to the question or make a motion concerning it, except to move to postpone to a certain time or postpone indefinitely, or to refer the item back to staff which will supersede the main motion and must be voted on first; Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 15 of 29 (f) the presiding member's decision about whether a question has been finally put is conclusive; (g) whenever a vote of Council on a matter is taken, each member present must signify their vote by raising their hand. Failure for a member to raise their hand in favour or opposed, abstaining from voting, is considered to be a vote in favour (affirmative); (h) if the votes of the members present at a Council Meeting at the time of the vote are equal for and against a motion, the motion is defeated; (i) the presiding member must declare the result of the voting by stating that the question is decided in either the affirmative or the negative and the result will be recorded in the Minutes as "CARRIED UNANIMOUSLY", "CARRIED" or "DEFEATED" as circumstances dictate; U) the names of those who vote negative, against a question, shall be entered into the Minutes; (k) the names of those who are in attendance at the meeting but absent at the time of the vote on a matter shall be entered into the Minutes. 29. Delegations (1) Requests to appear as a delegation before a meeting of Council, Advisory Committee or Advisory Commission, must be submitted to the office of the Corporate Officer at least one week prior to the preferred meeting. (2) Requests must be in the form of the "Appear as a Delegation to Council" on line application form on the City's website. (3) Delegations will not be heard at regular meetings of Council on the following: (a) Official Community Plan Bylaws, Temporary Use Permits or Zoning Bylaws, including amendments to either such bylaws, which have received first reading and which have not yet been adopted, defeated, or abandoned; (b) matters on which the City has commenced prosecution and on which judgement has not been rendered; (c) the promotion of commercial products or services which have no connection to the business of the City; and, (d) publicly tendered contracts or proposal calls for the provision of goods and services for the City, between the time that such contract or proposal call has been authorized and the time such contract or proposal call has been awarded, either by Council or City staff. (4) The provisions of section 3(a) do not apply where a second or subsequent Public Hearing is to be held on an Official Community Plan, Temporary Use Permits or Zoning Bylaw or amendments to such bylaws, whichever is the case. (5) The Corporate Officer may refuse to place a delegation on the agenda if the issue is not considered to fall within the jurisdiction of Council. If the delegation wishes to appeal the Corporate Officer's decision, the information must be distributed under separate cover to Council for their consideration. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 16 of 29 (6) If the request is granted by the Corporate Officer the Corporate Officer will contact the delegation to confirm attendance at the requested meeting or make alternate arrangements. (7) A maximum of three delegations will be permitted at any Council or Committee meeting. (8) If a delegation wishes to appear at consecutive meetings, the delegation will be approved only if no more than two delegations are scheduled for the later meeting. (9) Delegations will be required to abide by the following general rules: (a) Delegations will be allowed a maximum of 10 minutes to make their presentation, excluding the time taken for questions posed by Council, unless Council or the Committee agrees to extend the time limit. (b) A delegation intending to use audio and/or audio-visual equipment must advise the Corporate Officer prior to the Council Meeting, on the understanding that the City will assist with, but not be responsible for, the provision of the necessary equipment; (c) A delegation to Council must not speak disrespectfully of any person, and where in the opinion of the Chair, a delegation has done so, the Chair may ask the delegation to withdraw the offensive remarks; (d) If the delegation refuses to withdraw remarks considered by the Chair to be offensive, or refuses to abide by the rules for delegations, or the instructions of the Chair, the Chair may terminate the presentation and direct the delegation to vacate the speaker's podium and return to the public seating area; (e) Where a delegation refuses to comply with such direction, the Chair may order the expulsion and exclusion of the delegation from the meeting, as permitted in section 133(1) of the Community Charter. (f) If the offending delegation apologizes, Council may permit the delegation to either continue their presentation or to remain in the public seating area whichever Council considers appropriate in the circumstances. 30. Points of Order (1) Without limiting the Chair's duty under the Community Charter, a Member may raise a Point of Order at any time. (2) When a Point of Order is raised, the Chair must: (a) interrupt a matter of consideration on the agenda; (b) interrupt a Member who had been speaking, until the Point of Order is ruled upon; (c) ask the Member raising the Point of Order to state the substance of and the basis for the Point of Order; and (d) rule on the Point of Order without debate. (3) The Member who raised the Point of Order: (a) must, upon request by the Chair, state the substance of and the basis for the Point of Order; and (b) may, once the Chair has ruled on the Point of Order, appeal the Chair's ruling. If the ruling of the Chair is appealed, the Chair must put the appeal to a vote, pursuant to the Community Charter. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 17 of 29 (4) If a Member puts a question to the Chair regarding any matter connected to the affairs of Council or the City, the Chair may respond, or may: (a) require the Member to put the question in writing; and (b) take the question on notice and respond during the next regular meeting. 31. Conduct and Debate (1) During a Council Meeting, a person must not engage in bullying or harassing behaviour in respect of a Council Member, Government Official or a City employee, which includes but is not limited to: (a) expressing a negative opinion about the personality or character of a Council Member, Government Official or City employee; (b) speaking disrespectfully about a Council Member, a Government Official or a City employee; (c) speaking or acting aggressively towards a Council Member, a Government Official or a City employee; (d) using offensive gestures or signs; (e) questioning the motives of a Council Member, Government Official or City employee; (f) using rude or offensive language or engaging in rude or offensive conduct; (g) engaging in Harassing conduct as defined herein; or (h) disrupting or unnecessarily delaying the conduct of business at the Council Meeting. (2) During a Council Meeting, a person must: (a) not speak on electronic communication devices when a person or Council Member is speaking, except in the case of emergencies; (b) cease speaking, if called to order by the person presiding over the meeting; (c) adhere to the provisions of this Bylaw; (d) adhere to Respectful Debate as defined herein; and, (e) adhere to any rulings or decisions made pursuant to this Bylaw. (3) Members wishing to speak shall be recognized by the presiding member in the order in which the members indicate their request, preference being given to the mover and to the seconder should either or both wish to speak. If more than one member speaks the presiding member must call on the member who, in the presiding member's opinion, first spoke. (4) Members not present during the introduction of the matter under debate shall not be recognized by the presiding member until after the debate on the matter is concluded and the matter is dealt with by Council, and shall not be considered present at the meeting for the purposes of quorum during the portion of the meeting where they have been excluded under this section. Members not present during the introduction of the matter under debate shall not discuss that matter when recognized by the presiding member. (5) Members are addressed, as appropriate, in the following manner: the Mayor as "Mayor (here use the surname)"; a presiding member who is not the Mayor as Chair; and a Councillor as "Councillor (here use the surname)". (6) A member wishing to speak for the purpose of speaking directly and concisely on the matter under debate, may do so after being recognized by the presiding member. Speaking times are limited to: Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 18 of 29 1st Round 2nct Round Amendment cow Up to 5 minutes Up to 5 Minutes Additional 5 minutes Council Workshop Up to 10 minutes Up to 10 Minutes Additional 5 minutes Regular Council Up to 5 minutes Up to 5 minutes Up to 5 minutes however, the presiding member may extend the speaking time where deemed necessary, or Council may do so by motion. (7) No member must interrupt a member who is speaking except to raise a point of order. (8) Members who are called to order by the presiding member (a) must immediately stop speaking; (b) may explain their position on the point of order; and (c) may appeal to Council for its decision on the point of order in accordance with section 132 of the Community Charter [authority of presiding member]. (d) If a member appeals the decision of the presiding member [appeal the decision of the chair], the question of whether the presiding members' decision will stand must be asked by the presiding member and voted on without debate and without the presiding member voting. A tie vote in this situation passes in the affirmative. (9) Members speaking at a Council Meeting (a) must use respectful language; (b) must not use offensive gestures or signs; (c) must speak only in connection with the matter being debated; (d) may speak about a vote of Council only for the purpose of making a motion that the vote be rescinded or reconsidered; and (e) must adhere to the rules of procedure established under this Bylaw and to the decisions of the presiding member and Council in connection with the rules and points of order. (10) A member may require the question being debated at a Council Meeting to be read at any time during the debate if that does not interrupt another member who is speaking. 32. Expulsion from Council Meetings (1) A person who contravenes the general rules of conduct, Respectful Debate or Accountability as defined herein may be ordered expelled from the meeting in accordance with section 133 of the Community Charter. (2) If a member is of the opinion that a person has contravened the general rules of conduct, the member must state on the record how the general rules of conduct were contravened. (3) If the presiding member is of the opinion that the named person did not contravene the general rules of conduct, the presiding member must state on the record why they believe the rules of conduct were not contravened. (4) If a member alleges a contravention of the general rules of conduct and the presiding member is of the opinion that the named person contravened the general rules of conduct, the presiding member shall: Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 19 of 29 (a) permit the person to apologize immediately to the governing body for the conduct that contravened the Bylaw; or (b) order the person to leave the Council Meeting immediately. (5) If a person who has contravened the general rules of conduct is permitted to apologize and does so apologize, the person presiding shall: (a) permit the person to remain in the meeting; or (b) order the person to leave the meeting immediately if the presiding member is of the opinion that the apology was inadequate. (6) If a person does not voluntarily comply with an order to leave the meeting, that person may be removed from the meeting by a peace officer, pursuant to s.133 (2) of the Community Charter. 33. Motions Generally (1) Council may debate and vote on a motion only if it is first made by one Council member and then seconded by another. (2) A member wishing to make a motion may do so after being recognized by the presiding member and shall immediately state the motion in the form "I move that". (3) A motion that deals with a matter that is not on the agenda of the Council Meeting at which the motion is introduced may be introduced with Council's approval through the notice of motion process per section 35 below. (4) A Council member may make only the following motions, when the Council is considering a question: (a) to refer (to committee or back to staff); (b) to amend; (c) to lay on the table; (d) to postpone indefinitely; (e) to postpone to a certain time (date); (f) to move the previous question; (g) to adjourn. (5) A motion may be withdrawn by the mover if done so before the presiding member states the question. A motion may be withdrawn by the mover and seconder of a motion only with consent of all members present. (6) A motion made under subsections (4)(c) to (g) is not amendable or debatable. (7) Council must vote separately on each distinct part of a question that is under consideration at a Council Meeting if requested by a Council member. 34. Notice of Motion Process (1) A Notice of Motion resulting from an item of business that is not listed as being for Council action on the Council Meeting agenda must be provided to the Corporate Officer prior to the meeting. The Corporate Officer will circulate the Notice of Motion to the rest of Council, if time permits, prior to the meeting. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 20 of 29 (2) A copy of the motion will appear in the minutes of meeting referred to in Section 25(1)(0) above as a Notice of Motion. (3) Upon the member being acknowledged by the Chair the member will read aloud the motion. (4) The Corporate Officer shall place the motion and any supporting materials, which the member presenting the motion should provide, on the agenda of the next Council Meeting for consideration. 35. Motion to Commit Until it is decided, a motion made at a Council Meeting to refer to committee precludes an amendment of the main question. 36. Motion for the Main Question (1) In this section, "main question", in relation to a matter, means the motion that first brings the matter before the Council. (2) At a Council Meeting, the following rules apply to a motion for the main question, or for the main question as amended: (a) if a member of Council moves to put the main question, or the main question as amended, to a vote, that motion must be dealt with before any other amendments are made to the motion on the main question; and (b) if the motion for the main question, or for the main question as amended, is decided in the negative, the Council may again debate the question, or proceed to other business. 37. Amendments Generally (1) A Council member may, without notice, move to amend a motion that is being considered at a Council Meeting. (2) An amendment may propose removing, substituting for, or adding to the words of an original motion. (3) A proposed amendment must be reproduced in writing by the mover if requested by the presiding member. (4) A proposed amendment must be decided or withdrawn before the motion being considered is put to a vote unless there is a call for the main question. (5) An amendment may be amended once only. (6) An amendment that has been defeated by a (negative) vote of Council cannot be proposed again. (7) A Council member may propose an amendment to an adopted amendment. (8) The presiding member must put the main question and its amendments in the following order for the vote of Council: Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 21 of 29 (a) a motion to amend a motion amending the main question; (b) a motion to amend the main question, or an amended motion amending the main question if the vote under subparagraph (a) is positive; (c) the main question. 38. Reconsideration by Council Member (1) Subject to subsection (5), a Council member who voted with the majority either for or against a motion may, at the next Council Meeting: (a) move to reconsider a matter on which a vote, other than to postpone indefinitely, has been taken; (b) move to reconsider an adopted bylaw after an interval of at least 24 hours following its adoption; and (c) Council must not discuss the main matter referred to in subsection (1) unless a motion to reconsider that matter is adopted in the affirmative. (2) Council has the same authority it had in its original consideration of the matter, subject to the same conditions that applied to the original consideration. (3) A vote to reconsider can be debated but must not be reconsidered. (4) Council may only reconsider a matter that has not (a) had the approval or assent of the electors and been adopted; (b) been reconsidered under subsection (1) or section 131 of the Community Charter [mayor may require Council reconsideration of a matter]; or (c) been acted on irreversibly by an officer, employee, or agent of the City. (5) If a motion to reconsider is defeated, the subject matter of the resolution or proceeding may not be open for consideration by the Council within six months except by way of a new and substantially different motion. (6) Subject to applicable enactments, the Council may by resolution, rescind the most recent reading of a proposed bylaw, other than first reading, and then give the proposed bylaw that reading with or without amendment. (7) The conditions that applied to the adoption of the original bylaw, resolution, or proceeding apply to its rejection under this section. (8) A bylaw, resolution, or proceeding that is reaffirmed under subsection (1) or section 131 of the Community Charter [Mayor may require Council reconsideration of a matter] is as valid and has the same effect as it had before reconsideration. 39. Privilege (1) In this section, a matter of privilege refers to any of the following motions: (a) fix the time to adjourn; (b) adjourn; (c) recess; (d) raise a question of privilege of the Council; and, (e) raise a question of privilege of a member of Council. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 22 of 29 (2) A matter of privilege must be immediately considered when it arises at a Council Meeting. (3) For the purposes of subsection (2), a matter of privilege listed in subsection (1) has precedence over those matters listed after it. 40. Reports from Committees (1) Council may take any of the following actions in connection with a resolution it receives from any committee or other body appointed by Council: (a) agree or disagree with the resolution, support or deny support; (b) amend the resolution; (c) refer the resolution back to committee, etc.; (d) postpone its consideration of the resolution. 41. Adjournment (1) A Council may continue a Council Meeting (a) after 10:30 pm only by an affirmative vote of the members present; and (b) after 11:00 pm only by a unanimous vote of the members present. (2) A motion to adjourn either a Council Meeting or the debate at a Council Meeting is always in order if that motion has not been preceded at that meeting by the same motion. (3) Subsection (2) does not apply to either of the following motions: (a) a motion to adjourn to a specific day; or (b) a motion that adds an opinion or qualification to a preceding motion to adjourn. PART 5 -BYLAWS 42. Copies of Proposed Bylaws to Council Members A proposed bylaw may be introduced at a Council Meeting only if a copy of it has been delivered to each Council member at least 24 hours before the Council Meeting, or all Council members present unanimously agree to waive this requirement. 43. Form of Bylaws (1) A bylaw introduced at a Council Meeting must: (a) be printed; (b) have a distinguishing name; (c) have a distinguishing number; (d) contain an introductory statement of purpose; and (e) be divided into sections if applicable. 44. Bylaws to be Considered Separately or Jointly (1) Council must consider a proposed bylaw at a Council Meeting either: Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 23 of 29 (a) separately when directed by the presiding member or requested by another Council member; or (b) jointly with other proposed bylaws in the sequence determined by the presiding member. 45. Reading and Adopting Bylaws (1) The presiding member of a Council Meeting may: (a) have the Corporate Officer read a synopsis of each proposed bylaw or group of proposed bylaws; and then (b) request a motion that the proposed bylaw or group of bylaws be read. (2) The only motion required for the reading of a bylaw shall be: "That (short title of bylaw) be given first reading (or first and second readings, or first, second and third readings)." (3) The only motion required for the adoption of a bylaw shall be: "That (short title of bylaw) be adopted." (4) A proposed bylaw may be debated and amended at any time during the first three readings unless prohibited by the Community Charter and, if amended, a motion at third reading shall be "to give the bylaw third reading as amended". (5) Subject to section 477 of the Local Government Act [OCP adoption procedures], each reading of a proposed bylaw must receive the affirmative vote of a majority of the Council members present. (6) In accordance with section 135 of the Community Charter [requirements for passing bylaws], Council may give two or three readings to a proposed bylaw at the same Council Meeting. (7) Despite section 135(3) of the Community Charter [requirements for passing bylaws], and in accordance with section 477 and 480 of the Local Government Act [public hearings], Council may adopt a proposed official community plan or zoning bylaw at the same meeting at which the plan or bylaw passed third reading. (8) The Corporate Officer is hereby authorized to consolidate one or more of the bylaws of the municipality pursuant to Section 139 [consolidation of bylaws] of the Community Charter and to make minor corrections to bylaws at third reading and adoption of bylaws, such as spelling mistakes and sequential numbering errors. 46. Bylaws Must be Signed (1) After a bylaw is adopted, and signed by the Corporate Officer and the presiding member of the Council Meeting at which it was adopted, the Corporate Officer must have it placed in the City's records for safekeeping and endorse upon it: (a) the City's corporate seal, the dates of its readings and adoption; and (b) the date of Ministerial approval or approval of the electorate if applicable. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 24 of 29 PART 6 -RESOLUTIONS 4 7. Form of Resolution A resolution shall be dealt with on a motion put by a member and seconded by another member. 48. Introducing Resolutions (1) The presiding member of a meeting may: (a) have the corporate officer read the resolution; and (b) request a motion that the resolution be introduced. PART 7 -COMMITTEE OF THE WHOLE (CoW) 49. Meeting Procedures (1) The Committee of the Whole meetings will be held in the Council Chambers on the first and third Tuesday of each month, except August, unless otherwise resolved by Council. (2) Annually Council must make available to the public a schedule of the dates, times, and places of regular Committee of the Whole meetings in the same manner as is required for regular Council Meetings. The Committee of the Whole meeting schedule may be combined and made available with the annual notice of regular Council Meetings. (3) A special meeting of the Committee of the Whole may be called in the same manner as for a special Council Meeting as provided for in the Community Charter and notice for this special committee meeting must be given in the same manner as for a special Council Meeting. (4) At any time during a regular or special Council Meeting for which proper notice has been given Council may resolve to go into Committee of the Whole without further notice. Upon the Committee of the Whole rising and reporting, the regular or special Council Meeting resumes with the first order of business thereafter being Council considering the report of the Committee of the Whole. 50. Minutes of CoW Meeting to be Maintained and Available to Public (1) Minutes of the proceedings of COW must be (a) legibly recorded; (b) certified by the Corporate Officer; and (c) open for public inspection in accordance with section 97(1)(c) of the Community Charter [other records to which public access must be provided]. 51. Presiding Members at CoW Meetings and Quorum (1) The Mayor or Acting Mayor shall preside in CoW. (2) The quorum of CoW is the majority of Council members. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 25 of 29 PART 8 -COMMITIEES 52. Committees of Council (1) Council shall appoint all representatives on committees and all boards, commissions, or other bodies to which the City is entitled to appoint representatives except standing committees. (2) Council may establish and appoint a select committee to consider or inquire into any matter and to report its findings and opinion to Council. At least one member of a select committee must be a Council member and persons who are not council members may be appointed. Council may dissolve a select committee at any time. (3) The Mayor must establish standing committees for matters the Mayor considers would be better dealt with by committee and must appoint persons to those committees. At least half of the members of a standing committee must be Council members and persons who are not Council members may be appointed. (4) The Mayor may dissolve a standing committee at any time. (5) The authority to appoint persons to committee includes the authority to rescind the appointment at any time. 53. Duties and Authority of Standing Committees (1) Standing committees must consider, inquire into, report, and make recommendations to Council about matters that are referred by the Mayor or Council or on matters set out on the committee's terms of reference. (2) Standing committees should report their findings and opinions to Council as required or at the next Council Meeting if a time is not specified. (3) Standing committees are advisory in nature unless enabled by bylaw. 54. Duties and Authority of Select Committees (1) Select committees must consider, inquire into, report, and make recommendations to Council about matters that are referred by Council or on matters set out on the committee's terms of reference. (2) Select committees should report their findings and opinions to Council as required or at the next Council Meeting if a time is not specified. (3) Select committees are advisory in nature unless enabled by bylaw. 55. Schedule of Committee Meetings (1) At its first meeting after its establishment or the first meeting of the year, a committee must establish an annual schedule of meetings to be held at City Hall unless otherwise stated in the terms of reference for the committee. (2) Standing and select committees should meet at minimum on a quarterly basis. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 26 of 29 (3) The chair of a committee may call a meeting of the committee in addition to the scheduled meetings or may cancel a meeting. 56. Notice of Committee Meetings (1) Subject to subsection (2), after the committee has established the annual schedule of committee meetings, including the times, dates and places of the committee meetings, notice of the schedule must be given by: (a) posting the meeting dates, time and places on the City's website; and (b) providing a copy of the schedule to each member of the committee. (2) Where revisions are necessary to the annual schedule of committee meetings, the Corporate Officer must, as soon as possible, update the City's website with any revisions to the date,. time and place or cancellation of a committee meeting. 57. Attendance at Committee Meetings (1) Except where the provisions of section 90 of the Community Charter [meetings that may or must be closed to the public] apply, all committee meetings are open to the public. (2) Before closing a committee meeting or part of a committee meeting to the public, the committee must pass a resolution in a public meeting in accordance with section 92 of the Community Charter, which includes the reason for the closed meeting as described in section 90 of the Community Charter. (3) Individuals that are not members of the committee are not permitted to participate in discussion during committee meetings unless called upon by the Chair. If a member alternate is in attendance in addition to the primary member the member alternate is not permitted to participate in discussion unless called upon by the Chair. (4) Only voting members as identified in the committee terms of reference may vote on committee matters. If a member alternate is in attendance in addition to the primary member the member alternate is not permitted to vote. (5) Members shall provide the Committee Clerk with a confirmation of their planned method of attendance at a committee meeting (if the meeting is held through Electronic Means, in-person, or through a hybrid of both) no later than the end of day the day before the committee meeting. 58. Quorum The quorum for a committee is a majority of all of its members unless otherwise noted in the terms of reference for that committee. 59. Conduct and Debate The rules and procedures of Council defined in this bylaw must be observed during Committee meetings, including the requirements to engage in Respectful Debate, demonstrate Accountability, and to abstain from Harassing conduct toward another Member, a Committee appointee, volunteer or staff. Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 27 of 29 ADOPTED, the __ day of ____ , 202'2. PRESIDING MEMBER CORPORATE OFFICER Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 29 of 29 Appendix B Appendix C "Commission" means a municipal commission established under s.143 of the Community Charter; "Committee" means a Select or Standing committee of Council, an Authority, an Advisory committee, a Board and any other committee established by Council or authorized by statute and excludes the Committee of the Whole; Maple Ridge Council Procedure Bylaw No. ++007799-2021 Page 4 of 35 PART 2 -COUNCIL MEETINGS 7. Inaugural Meeting (1) Following a general local election, the first meeting of Council must be held within the first ten (10) days of November in accordance with section 124(2)(g) of the Community Charter in the year of the general local election. Maple Ridge Council Procedure Bylaw No. ++007799-2021 Page 8 of 35 (2) An amendment may propose removing, substituting for, or adding to the words of an original motion. (3) A proposed amendment must be reproduced in writing by the mover if requested by the presiding member. (4) A proposed amendment must be decided or withdrawn before the motion being considered is put to a vote unless there is a call for the main question. (5) An amendment may be amended once only. (6) An amendment that has been defeated by a (negative) vote of Council cannot be proposed again. (7) A Council member may propose an amendment to an adopted amendment. (8) The presiding member must put the main question and its amendments in the following order for the vote of Council: (a) a motion to amend a motion amending the main question; (b) a motion to amend the main question, or an amended motion amending the main question if the vote under subparagraph (a) is positive; (c) the main question. Maple Ridge Council Procedure Bylaw No. ++GG7799-2021 Page 25 of 35 (3) The chair of a committee may call a meeting of the committee in addition to the scheduled meetings or may cancel a meeting. Maple Ridge Council Procedure Bylaw No. Page 31 of 35 (a) legibly recorded; (b) certified as correct and signed by the Chair once approved by the committee; and (c) available for public inspection at City Hall and on the website, other than a meeting or part of a meeting that is closed to the public. Maple Ridge Council Procedure Bylaw No. ++007799-2021 Page 33 of 35 Maple Ridge Council Procedure Bylaw No. Page 35 of 35 [THIS PAGE LEFT INTENTIONALLY BLANK] 1104 Attachment ACITY OF MAPLE RIDGE BYLAW NO. 7840-2022 A Bylaw to amend Maple Ridge Freedom of Information and Protection of Privacy Bylaw No. 7 415-2017 WHEREAS the Council of the City of Maple Ridge deems it expedient to amend Maple Ridge Freedom of Information and Protection of Privacy Bylaw No. 7 415-2017; NOW THEREFORE the Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Freedom of Information and Protection of Privacy Amending Bylaw No. 7840-2022" 2. Maple Ridge Freedom of Information and Protection of Privacy Bylaw No. 7 415-2017 be amended as follows: (a) That Section 3 "Designated Head and Duty Authorization" be replaced in its entirety with the following: 3.1 The General Counsel/Executive Director of Legal and Legislative Services is designated as the Head for the purposes of Act and is bound to uphold the spirit and intent of the Act. 3.2 In the absence of the General Counsel/Executive Director of Legal and Legislative Services, the Corporate Officer shall act as the Head. 3.3 The Records Management Coordinator is designated as the FOi Coordinator. 3.4 For the purposes of the Act, the Head and the FOi Coordinator shall act in their respective capacities for all Boards, Commissions and Committees of the City. (b) That Section 5 "Fees" be replaced in its entirety with the following: 5.1 Pursuant to Section 75 [Fees] of the Act, an applicant making a request shall pay to the City the following: (a) a prescribed application fee; (b) prescribed fees for the following services i. locating and retrieving the record; ii. producing the record iii. preparing the record for disclosure, except for time spent severing information from the record; iv. shipping and handling the record; v. providing a copy of a record. READ a first time the __ day of ___ , 2022. READ a second time the day of , 2022. READ a third time the day of , 2022. ADOPTED, the day of , 2022. PRESIDING MEMBER CORPORATE OFFICER Doc#3026784 Attachment BCITY OF MAPLE RIDGE BYLAW NO. 7 415-2017 A Bylaw for the administration of the Freedom of Information and Protection of Privacy Act WHEREAS, Section 77 the Freedom of Information and Protection of Privacy Act (the Act), Chapter 165 [RSBC 1996], as amended, requires that a municipality by bylaw: (a) must designate a person or group of persons as the head of the municipality for the purposes of the Act; and, (b) may set any fees the municipality requires to be paid for providing the services described in Section 75 of the Act. NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows: 1. Title This Bylaw may be cited as "Maple Ridge Freedom of Information and Protection of Privacy Bylaw No. 7415-2017." 2. Definitions and Interpretation 2.1. The definitions contained in Part I of the Act shall apply to this Bylaw except where the context requires otherwise. 2.2. In this By-law: "Act" means the Freedom of Information and Protection of Privacy Act, RSBC 1996, Chapter 165, as amended. "Applicant" means a person who makes a request for access to a record under the Act. "Commercial Applicant" means a person who makes a request for access to a record to obtain information for use in connection with a trade, business, profession or other venture for profit. "Coordinator" means the person designated in Section 3(2) of this Bylaw as the Freedom of Information and Privacy Coordinator ("FOi Coordinator"). "Council" means the Council of the City of Maple Ridge. "Head" means the person designated under Section 3(1) of this Bylaw as the Head. "City" means the City of Maple Ridge. "Request" means a request under Section 5 of the Act. "Records " includes book, documents, maps, drawings, photographs, letters, vouchers, papers and any other thing on which information is recorded or stored by graphic, electronic, mechanical or other means, but does not include a computer program or any other mechanism that produces records. -1-Doc #1600525 3. Designated Head and Duty Authorization 3.1. The Corporate Officer is designated as the Head for the purposes of Act and is bound to uphold the spirit and intent of the Act. 3.2. In the absence of the Corporate Officer, the FOi Coordinator shall act as the Head. 3.3. The Records Management Coordinator is designated as the FOi Coordinator. 3.4. In the absence of the FOi Coordinator, the Confidential Secretary shall act as the FOi Coordinator. 3.5. For the purposes of the Act, the Head and the Coordinator shall act in their respective capacities for all Boards, Commissions and Committees of the City. 4. Powers of the Head and FOi Coordinator 4.1. The Head may delegate any of the Head's duties under the Act to the FOi Coordinator. 5. Fees 5.1. Pursuant to Section 75 [Fees] of the Act, an applicant making a request shall pay to the City the fees set out in Section 7 [Fees] of the Freedom of Information and Protection of Privacy Regulation 323/93, as amended, for the following services: (a) locating, retrieving and producing the record; (b) preparing the record for disclosure; (c) shipping and handling the record; and, (d) providing a copy of a record. 6. If any section, subsection, clause or other part of this Bylaw is for any reason held to be invalid by the decision of a court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Bylaw. READ a first time the 16th day of October, 2018. READ a second time the 16th day of October, 2018. READ a third time 16th day of October, 2018. ADOPTED the 13th day of November, 2018. PRESIDING MEMBER -2 -Doc #1600525 CORPORATE OFFICER 1105 CllY OF MAPLE RIDGE BYLAW NO. 7831-2022 ATTACHMENT A A Bylaw to amend Maple Ridge Drinking Water Conservation Plan Bylaw No. 7 425-2018 WHEREAS it is deemed expedient to amend Maple Ridge Drinking Water Conservation Plan Bylaw No. 7425-2018; NOW THEREFORE the Municipal Council of the City of Maple Ridge, enacts as follows: 1. This Bylaw may be cited for all purposes as "Maple Ridge Drinking Water Conservation Plan Amending Bylaw No. 7831-2022". 2. Maple Ridge Drinking Water Conservation Plan Bylaw No. 7 425-2018 be amended as follows: (a) By adding the following definitions to Section 2.1 "Automatic watering" -means applying water using an automated water delivery system that requires only minimal human intervention or supervision and typically employs mechanical, electronic, or other components and devices, including but not limited to timers, sensors, computers, or mechanical appliances. "Manual watering" -means applying water using a device or tool that is manually held or operated by a human being, without automatic watering. (b) By deleting the Definition "Local Government" in Section 2.1. (c) By replacing the term Local Government with City. (d) By deleting Schedules 1 to 4 in their entirety and replacing with new Schedules 1 to 4, to be effective May 1, 2022, as attached hereto and forming part of this bylaw. 3. Maple Ridge Drinking Water Conservation Plan Bylaw No. 7 425-2018 as amended, be amended accordingly. READ a first time the READ a second time the READ a third time the ADOPTED the PRESIDING MEMBER day of day of day of day of ,2022 ,2022 ,2022 ,2022 CORPORATE OFFICER 1131 ATIACHMENT A Schedule A TYPE OF EXCESS OR EXTENDED SERVICE 1. EXTENDED NOMINAL SERVICE Service Total Number Tota I Cost Of Cost Per EDU's On Benefit of Equivalent Benefit EDU Benefitting Attributed Development Property By Property Units Excluding (EDU) Subdivision Sanitary Sewer 12 $99,903.00 $8,325.25 1 Lot 8, Sec. 21, TWP 12, NWD, PL NWP9912 RN 63363-0000-6 1 X $8,325.25 Sanitary Sewer 12 $99,903.00 $8,325.25 1 Lot 1, Sec. 22, TWP 12, NWD, PL NWP9364 RN 63421-0000-7 1 X $8,325.25 Sanitary Sewer 12 $99,903.00 $8,325.25 1 Lot 2, Sec. 22, TWP 12, NWD, PL NWP9364 RN 63422-0000-2 1 X $8,325.25 Sanitary Sewer 12 $99,903.00 $8,325.25 1 Lot 3, Sec. 22, TWP 12, NWD, PL NWP9364 RN 63423-0000-8 1 X $8,325.25 Sanitary Sewer 12 $99,903.00 $8,325.25 1 Lot 4, Sec. 22, TWP 12, NWD, PL NWP9364 RN 63424-0000-3 1 X $8,325.25 A total of all of the aforementioned services for each property is as follows: Legal Description Civic Address Total Cost Lot 8, Sec. 21, TWP 12, NWD, 12729 Fern Crescent $8,325.25 PL NWP9912 RN 63363-0000-6 Lot 1, Sec. 22, TWP 12, NWD, 24024 Fern Crescent $8,325.25 PL NWP9364 RN 63421-0000-7 Lot 2, Sec. 22, TWP 12, NWD, 24026 Fern Crescent $8,325.25 PL NWP9364 RN 63422-0000-2 Lot 3, Sec. 22, TWP 12, NWD, 24052 Fern Crescent $8,325.25 PL NWP9364 RN 63423-0000-8 Lot 4, Sec. 22, TWP 12, NWD, 24072 Fern Crescent $8,325.25 PL NWP9364 RN 63424-0000-3 4 5 12795 · · Re'm· B. · · '12729. Rem A 12555 Pel. 1 12599 , ........... f .......... ........... BENEFITTING PROPERTIES ~ (/) 0 ,tj-N 28 24001 27 24003 LO 0 0 -tj-N 2 5 -tj-N 29 3 0) 5 -tj-N c.o N 0 -tj-N 4 f'. N 0 -tj-N 1278 AVE. N 5 -tj-3QN CD .. ·. ·1 . · ........ ~· 31 5 f'. n 0 -tj-N . . . N. , . 2 0 -tj-0 -tj-N N lD 0 -tj-N 6 13 n lD 0 -tj-N N .. 2. s;t, 0 LO 0 -tj-N ATTACHMENT B 32 PARK Rem 1278 AVE. co -tj-CD N 0 co LO CD I'-co 0) 0) 0 0 0 0 0 0 -tj-'O" -tj--tj-'O" 'O" N N N N N N 7 8 9 10 11 12 14 15 16 17 18 19 0) l!) f'. n 0) lD CD f'. co ;;; 0) 0 0 0 0 0 0 -tj--tj-'O" -tj-'O" -tj-N N N N N N 127A AVE. N -tj-CD CD CD f'. co 0) 0 0 0 0 -tj--tj-'O" 'O" N N N N 23 22 32 n CD 0 'O" N 21 33 lD f'. 0 'O" N N 0 . 6 ~ ''O" 'O" 20 34 lD 0) 0 -tj-N . ,N .. ' , N' N . ,3· ..... 4 ... ~__:_i~~~~----~ \__ NATURAL BOUNDARY (P 9364) SCALE: PRIVATE AGREEMENT N.T.S. DATE: i i DEVELOPMENT BOUNDARY CITY OF MAPLE RIDGE ENGINEERING DEPARTMENT DEVELOPMENT FILE 5245-20-2013-107-SD FERN CRES and 1278 FEB 2022 FILE/DWG No LC168-2019 LATECOMER AGREEMENT LC 168/19 -2013-107-SD ATTACHMENT C THIS AGREEMENT is made the __ day of _______ , 20_ BETWEEN: Epic NE Albion Homes Ltd. 201-20050 Stewart Crescent Maple Ridge BC V2X OT4 (Hereinafter called the "Subdivider") OF THE FIRST PART AND: City of Maple Ridge WHEREAS: 11995 Haney Place Maple Ridge BC V2X 6A9 (Hereinafter called the "City") OF THE SECOND PART A. The Subdivider has developed certain lands and premises located within the City of Maple Ridge, in the Province of British Columbia, and more particularly known and described as: • North 126' of Parcel "A", RF 13772, Lot 15, Sec. 22, TWP 12, NWD, Plan 9364 • Parcel "A", RF 13772, Lot 15 except North 126', Sec. 22, TWP 12, NWD, Plan 9364 • Lot 30, Sec. 22, TWP 12, NWD, Plan 24120 (Hereinafter called the "said lands"); B. In order to facilitate the approval of the subdivision of the said lands, the Subdivider has constructed and installed a sanitary sewer shown on the design prepared by Aplin Martin Engineering Ltd, Job No: 18-128-01 Rev. C dated January 22, 2019. (Hereinafter called the "Extended Services"); C. The extended services have been provided with a capacity to service the said lands and other than the said lands; D. The City considers its cost to provide the Extended Services to be excessive; Doc# 3018308 Page 1 of 4 E. The Subdivider has provided the Extended Services in the Amount of $99,903.00; F. The City has determined that: Lot 8, Sec. 21, TWP 12, NWD, PL NWP9912 Lot 1, Sec. 22, TWP 12, NWD, PL NWP9364 Lot 2, Sec. 22, TWP 12, NWD, PL NWP9364 Lot 3, Sec. 22, TWP 12, NWD, PL NWP9364 Lot 4, Sec. 22, TWP 12, NWD, PL NWP9364 (the "Benefitting Lands") will benefit from the Extended Services; G. The City has imposed as a condition of the owner of the Benefitting Lands connecting to or using the Extended Services, a charge (the "Latecomer Charge") on the Benefitting Lands in the following amounts: Lot 8, Sec. 21, TWP 12, NWD, PL NWP9912 RN 63363-0000-6 • $8,325.25 for use of the low-pressure sanitary sewer constructed on Fern Crescent Lot 1, Sec. 22, TWP 12, NWD, PL NWP9364 RN 63421-0000-7 • $8,325.25 for use of the low-pressure sanitary sewer constructed on Fern Crescent Lot 2, Sec. 22, TWP 12, NWD, PL NWP9364 RN 63422-0000-2 • $8,325.25 for use of the low-pressure sanitary sewer constructed on Fern Crescent Lot 3, Sec. 22, TWP 12, NWD, PL NWP9364 RN 63423-0000-8 • $8,325.25 for use of the low-pressure sanitary sewer constructed on Fern Crescent Lot 4, Sec. 22, TWP 12, NWD, PL NWP9364 RN 63424-0000-3 • $8,325.25 for use of the low-pressure sanitary sewer constructed on Fern Crescent plus interest calculated annually from the date of completion of the Extended Services as certified by the General Manager Engineering Services of the City (the "Completion Date") to the date of connection of the Benefitting Lands to the Extended Services; H. The Latecomer Charge when paid by the owner of the Benefitting Lands and collected by the City shall pursuant to Section 508 (2) of the Local Government Act R.S.B.C. 2015, c.1 be paid to the Subdivider as provided for in this Agreement. Doc# 3018308 Page 2 of 4 NOW THEREFORE AS AUTHORIZED BY Section 508 (5) of the Local Government Act R.S.B.C 2015, c.1, the parties hereto agree as follows: Doc# 3018308 1. The Latecomer Charge, if paid by the owner of the Benefitting Lands and collected by the City within fifteen (15) years of the Completion Date shall be paid to the Subdivider and in such case payment will be made within 30 days of the next June 30th or December 31st that follows the date on which the Latecomer Charge was collected by the City. 2. This Agreement shall expire and shall be of no further force and effect for any purpose on the earlier of the payment of the Latecomer Charge by the City to the Subdivider, or fifteen (15) years from the Completion Date, and thereafter the City shall be forever fully released and wholly discharged from any and all liability and obligations herein, or howsoever arising pertaining to the Latecomer Charge, and whether arising before or after the expiry of this Agreement. 3. The Subdivider represents and warrants to the City that the Subdivider has not received, claimed, demanded or collected money or any other consideration from the owner of the Benefitting Lands for the provision, or expectation of the provision of the Extended Services, other than as contemplated and as provided for herein; and further represents and warrants that he has not entered into any agreement with the owner of the Benefitting Lands for consideration in any way related to or connected directly or indirectly with the provision of the Extended Services. The representations and warranties of the Subdivider herein shall, notwithstanding Item 2 of this Agreement, survive the expiry of this Agreement. 4. The Subdivider (if more than one corporate body or person) hereby agrees that the City shall ,remit the Latecomer Charge to each corporate body or person in equal shares. 5. If the Subdivider is a sole corporate body or person, the City shall remit the Latecomer Charge to the said sole corporate body or person, with a copy to the following (name and address of director of corporate body, accountant, lawyer, etc.): 6. In the event that the Subdivider is not the owner of the said lands, the owner shall hereby grant, assign, transfer and set over unto the Subdivider, his heirs and assigns, all rights, title and interest under this Agreement. Page 3 of 4 IN WITNESS WHEREOF the parties hereto have hereunto affixed their respective Corporate Seals, attested by the hands of their respective officers duly authorized in that behalf, the day and year first above written. SUBDIVIDER Print Name: ________ _ Subdivider Authorized Signatory Company: _________ _ Print Name: ________ _ Subdivider -Authorized Signatory CITY OF MAPLE RIDGE Corporate Officer -Authorized Signatory Doc# 3018308 Page 4 of 4 1132 Schedule A TYPE OF EXCESS OR EXTENDED SERVICE 1. EXTENDED NOMINAL SERVICE Service Total Number Tota I Cost Of Cost Per Storm Sewer Fraserview Street of Equivalent Development Units (EDU) 5 Benefit EDU $53,929.05 $10,785.81 EDU's On Benefitting Property 1 1 1 1 A total of all of the aforementioned services for each property is as follows: Legal Description Civic Address Lot 142, PL NWP41783 11481 Fraserview Street RN 21066-0129-3 Lot 143, PL NWP41783 114 71 Fraserview Street RN 21066-0130-X Lot 144, PL NWP41783 11461 Fraserview Street RN 21066-0131-1 Lot 145, PL NWP41783 11402 River Wynd RN 21066-0101-3 ATIACHMENTA Benefit Attributed By Property Excluding Subdivision Lot 142, PL NWP41783 RN 21066-0129-3 1 X $10,785.81 Lot 143, PL NWP41783 RN 21066-0130-X 1 X $10,785.81 Lot 144, PL NWP41783 RN 21066-0131-1 1 X $10,785.81 Lot 145, PL NWP41783 RN 21066-0101-3 1 X $10,785.81 Total Cost $10,785.81 $10,785.81 $10,785.81 $10,785.81 138 CP 11 2 3 4 5 6 0) _J (.f) ~ CX) 0 0) ,-CX) ,-CX) 0 N ,-0 N ,-140 N 139 , ........... J .......... . . . . . . . . . . . BENEFITTING PROPERTIES ~ CJ) 3:: w 5 ~ w CJ) <( ~ I.J_ ATTACHMENT 8 ..JV 40 11494 11487 37 11484 38 39 11470 11469 R\\Jc.R ~'(~0 11446 ,-.,-,-Rem 17 .,-2 1 ~' ~~~' DEVELOPMENT BOUNDARY CITY OF MAPLE RIDGE ENGINEERING DEPARTMENT DEVELOPMENT FILE 5245-20-9504 scALE: 1-----11_4_2_o_R 1_v_ER_w__,Y,--N_D_L_c_1_7_5_/_2_0 __ ----ti N.T.S. DATE: DEC 2020 FILE/DWG No LC175-2020 LATECOMER AGREEMENT LC 175/20 -BP-19-116371 THIS AGREEMENT is made the __ day of _______ , 20_ BETWEEN: Hilary K Morden Michael J Morden 11420 River Wynd Maple Ridge BC V2X 4Y9 (Hereinafter called the "Developer") OF THE FIRST PART AND: City of Maple Ridge WHEREAS: 11995 Haney Place Maple Ridge BC V2X 6A9 (Hereinafter called the "City") OF THE SECOND PART ATTACHMENT C A. The Developer has developed certain lands and premises located within the City of Maple Ridge, in the Province of British Columbia, and more particularly known and described as: Lot 1, District Lot 249, NWD, PL NWP14698 (Hereinafter called the "said lands"); B. In order to facilitate the approval of the development of the said lands, the Developer has constructed and installed storm sewer services shown on the design prepared by D.K. Bowins & Associates Inc; Storm Extension Fraserview Street, 11420 River Wynd, Drawing No. 2 (Sheets 1 to 3) dated November 2019 reviewed December 16, 2019. Project No. 11-5245-20-8504. (Hereinafter called the "Extended Services"); C. The extended services have been provided with a capacity to service the said lands and other than the said lands; D. The City considers its cost to provide the Extended Services to be excessive; E. The Developer has provided the Extended Services in the Amount of $53,929.05; Doc#260637 4 Page 1 of 4 F. The City has determined that: Lot 142, DL 249, PL NWP41783 Lot 143, DL 249, PL NWP41783 Lot 144, DL 249, PL NWP41783 Lot 145, DL 249, PL NWP41783 (the "Benefitting Lands") will benefit from the Extended Services; G. The City has imposed as a condition of the owner of the Benefitting Lands connecting to or using the Extended Services, a charge (the "Latecomer Charge") on the Benefitting Lands in the following amounts: Lot 142, DL 249, PL NWP41783 RN 21066-0129-3 • $10,785.81 for use of the storm sewer constructed on Fraserview Street Lot 143, DL 249, PL NWP41783 RN 21066-0130-X • $10,785.81 for use of the storm sewer constructed on Fraserview Street Lot 144, DL 249, PL NWP41783 RN 21066-0131-1 • $10,785.81 for use of the storm sewer constructed on Fraserview Street Lot 145, DL 249, PL NWP41783 RN 21066-0101-3 • $10,785.81 for use of the storm sewer constructed on Fraserview Street plus interest calculated annually from the date of completion of the Extended Services as certified by the Manager of Infrastructure and Development of the City (the "Completion Date") to the date of connection of the Benefitting Lands to the Extended Services; H. The Latecomer Charge when paid by the owner of the Benefitting Lands and collected by the City shall pursuant to Section 508 (2) of the Local Government Act R.S.B.C. 2015, c.1 be paid to the Developer as provided for in this Agreement. NOW THEREFORE AS AUTHORIZED BY Section 508 (5) of the Local Government Act R.S.B.C 2015, c.1, the parties hereto agree as follows: Doc#2606374 1. The Latecomer Charge, if paid by the owner of the Benefitting Lands and collected by the City within fifteen (15) years of the Completion Date shall be paid to the Developer and in such case, payment will be made within 30 days of the next June 30th or December 31st that follows the date on which the Latecomer Charge was collected by the City. Page 2 of 4 Doc#260637 4 2. This Agreement shall expire and shall be of no further force and effect for any purpose on the earlier of the payment of the Latecomer Charge by the City to the Developer, or fifteen (15) years from the Completion Date, and thereafter the City shall be forever fully released and wholly discharged from any and all liability and obligations herein, or howsoever arising pertaining to the Latecomer Charge, and whether arising before or after the expiry of this Agreement. 3. The Developer represents and warrants to the City that the Developer has not received, claimed, demanded or collected money or any other consideration from the owner of the Benefitting Lands for the provision, or expectation of the provision of the Extended Services, other than as contemplated and as provided for herein; and further represents and warrants that he has not entered into any agreement with the owner of the Benefitting Lands for consideration in any way related to or connected directly or indirectly with the provision of the Extended Services. The representations and warranties of the Developer herein shall, notwithstanding Item 2 of this Agreement, survive the expiry of this Agreement. 4. The Developer (if more than one corporate body or person) hereby agrees that the City shall remit the Latecomer Charge to each corporate body or person in equal shares. 5. If the Developer is a sole corporate body or person, the City shall remit the Latecomer Charge to the said sole corporate body or person, with a copy to the following (name and address of director of corporate body, accountant, lawyer, etc.): 6. In the event that the Developer is not the owner of the said lands, the owner shall hereby grant, assign, transfer and set over unto the Developer, his heirs and assigns, all rights, title and interest under this Agreement. Page 3 of 4 IN WITNESS WHEREOF the parties hereto have hereunto affixed their respective Corporate Seals, attested by the hands of their respective officers duly authorized in that behalf, the day and year first above written. DEVELOPER Company: _________ _ Print Name: _________ _ Developer -Authorized Signatory Company: _________ _ Print Name: ----------Developer -Authorized Signatory CITY OF MAPLE RIDGE Corporate Officer -Authorized Signatory Doc#260637 4 Page 4 of 4