HomeMy WebLinkAbout2022-05-10 Council Meeting Agenda and Reports.pdf7:00 p.m.
Virtual Online Meeting including Council Chambers
May 10, 2022
COUNCIL MEETING AGENDA
City of Maple Ridge
Meeting Decorum:
Council would like to remind all people present tonight that serious issues are decided at Council meetings
which affect many people’s lives. Therefore, we ask that you act with the appropriate decorum that a Council
Meeting deserves. Commentary and conversations by the public are distracting. Should anyone disrupt the
Council Meeting in any way, the meeting will be stopped and that person’s behavior will be reprimanded.
The meeting is live streamed and recorded by the City of Maple Ridge.
Note: This Agenda is also posted on the City’s Web Site at www.mapleridge.ca
The purpose of a Council meeting is to enact powers given to Council by using bylaws or
resolutions. This is the venue for debate of issues before voting on a bylaw or resolution.
For virtual public participation during Public Question Period register by going to
www.mapleridge.ca/640/Council-Meetings and clicking on the meeting date
100 CALL TO ORDER
200 AMENDMENTS TO THE AGENDA
300 APPROVAL OF THE AGENDA
400 ADOPTION OF MINUTES
401 Minutes - April 26, 2022
402 Report of Public Hearing - April 19, 2022
500 PRESENTATIONS AT THE REQUEST OF COUNCIL
600 DELEGATIONS
700 CONSENT AGENDA
Minutes701
Council Meeting Agenda
Tuesday, May 10, 2022
Page 2 of 6
701.1 Development Agreements Committee
• April 27, 2022
Reports702
702.1 Quarter 1, 2022 Corporate Update
Staff report dated May 10, 2022 providing a corporate update for the first
quarter of 2022.
702.2 Quarter 1, 2022 Financial Update
703
704
Staff report dated May 10, 2022 providing a financial update for the first
quarter of 2022.
Correspondence
Release of Items from Closed Council Status
April 19, 2022
That the following item from the April 19, 2022 Closed Council Meting
be released from Closed Council status:
• Item 4.1 - Albion Dyking District and Maple Ridge Road 13 Dyking
District Update
Recommendation to Receive Items on Consent705
800 UNFINISHED BUSINESS
900 CORRESPONDENCE
1000 BYLAWS
1001 Council Procedure Bylaw No. 7799-2021
To provide permanent options to hold Council meetings and Public Hearings
electronically and guidance on procedural matters dealing with late
attendance by Members.
1002 2022-2026 Financial Plan Bylaw No. 7848-2022
To update the financial plan to reflect information received since the Plan's
adoption in December 2021.
For Final Reading and Adoption
Council Meeting Agenda
Tuesday, May 10, 2022
Page 3 of 6
1003 2022 Property Tax Rates Bylaw No. 7849-2022
To establish property tax rates for Municipal and Regional District purposes
for the year 2022.
1004 Recycling Charges Bylaw No. 7842-2022
To update the annual regular rate increases.
1005 Maple Ridge Albion Dyking District Tax Rates Bylaw No. 7835-2022
To establish a tax rate in order to impose rates for the payment of dyke
improvements, maintenance and related costs.
1006 Maple Ridge Road 13 Dyking District Tax Rates Bylaw No. 7836-2022
To establish a tax rate in order to impose rates for the payment of
dyke improvements, maintenance, and related costs.
1100 COMMITTEE REPORTS AND RECOMMENDATIONS
The items in the “Committee Reports and Recommendations” category are staff reports
presented at an earlier Committee of the Whole meeting, typically a week prior, to provide
Council with an opportunity to ask staff detailed questions. The items are now before the regular
Council Meeting for debate and vote. Both meetings are open to the public. The reports are not
reprinted again in hard copy, however; they can be found in the electronic agenda or in the
Committee of the Whole agenda package dated accordingly.
Planning and Development Services
1101 2022-034-RZ, 11956, 11946, 11936 & 11926 236 Street and 23638
Dewdney Trunk Road, RS-3 to RM-1 and R-2
Staff report dated May 3, 2022, recommending that Zone Amending Bylaw No.
7852-2022 to rezone from RS-3 (Single Detached Rural Residential) to RM-1
(Low Density Townhouse Residential), to permit the future construction of 52
townhomes and three single-family lots, be given first reading and that the
applicant provide further information as described in the report.
1102 2021-323-RZ, 23348 141 Avenue, RS-3 to R-1 and R-2
Staff report dated May 3, 2022, recommending that Official Community Plan
Amending Bylaw No. 7847-2022 be given first and second reading and
forwarded to Public Hearing and that Zone Amending Bylaw No. 7774-2021 to
rezone from RS-3 (Single Detached Rural Residential) to R-1 (Single
Detached (Low Density) Urban Residential) and R-2 (Single Detached
(Medium Density) Urban Residential), to permit a future subdivision of
approximately 23 single-family lots and to revise the boundaries of land use
designation, be given second reading as amended and forwarded to Public
Hearing.
Council Meeting Agenda
Tuesday, May 10, 2022
Page 4 of 6
1103 2020-168-RZ, 13960 232 Street, 13897 and 14027 Silver Valley Road,
Alternate Approval Process for Park Use
Staff report dated May 3, 2022, recommending that staff develop a Park Use
Bylaw to permit a City storm sewer line in Dedicated Park Land located at
Silver Valley Road (Plan BCP 46658 Section 33 Township 12 New
Westminster District and that staff commence public engagement through the
Alternative Approval Process.
Engineering Services
1131 Award of Contract ITT-EN22-3: 236 Street Water Pump Station
Replacement
Staff report dated May 3, 2022, recommending that Council approve the
award to Drake Excavating (2016) Ltd., a contract contingency, an increase to
the existing Stantec Consulting Ltd. contract for Engineering Design Services
for the 236 Street Water Pump Station Replacement, and that the Financial
Plan be amended to fund this project from the Water Revenue Fund and
Development Cost Charges.
Corporate Services
1151 2021 Consolidated Financials
Staff report dated May 3, 2022 recommending the 2021
Consolidated Financial Statements be approved.
1152 Amendment of Consolidated Fees & Charges Bylaw and Maple
Ridge Tree Protection & Management Bylaw
Staff report dated May 3, 2022, recommending that Maple Ridge Fees &
Charges Amending Bylaw No. 7850-2020 and Maple Ridge Tree Protection &
Management Amending Bylaw No. 7851-2022 be given first, second and third
readings to provide greater clarity to the public on municipal fees and to
ensure rate alignment with market levels.
Parks, Recreation and Culture
Other Committee Issues
Administration (including Fire and Police)
1300 OTHER MATTERS DEEMED EXPEDIENT
1400 PUBLIC QUESTION PERIOD
Council Meeting Agenda
Tuesday, May 10, 2022
Page 5 of 6
1500 MAYOR AND COUNCILLOR REPORTS
1600 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETING
1700 ADJOURNMENT
Council Meeting Agenda
Tuesday, May 10, 2022
Page 6 of 6
PUBLIC QUESTION PERIOD
The purpose of Public Question Period is to provide the public with an opportunity to ask questions
of Council on items that are of concern to them, with the exception of Public Hearing bylaws which
have not yet reached conclusion.
Each person will be permitted 2 minutes to ask their question (a second opportunity is permitted if
no one else is waiting to participate. Questions must be directed to the Chair of the meeting and not
to individual members of Council. The total session is limited to 15 minutes.
Please check our website for the latest updates on how the City is facilitating public participation in
response to evolving Provincial Public Health Orders:
https://www.mapleridge.ca/2408/COVID-19-lnformation
We encourage the public to watch the video recording of the meeting via live stream or any time
after the meeting via
http://media.mapleridge.ca/Mediasite/Showcase.
Using Zoom, input from the public during Public Question Period is being facilitated via email to
clerks@mapleridge.ca and/or via the raised hand function through the Zoom meeting. For virtual
public participation during Public Question Period please join the meeting by clicking on the date of
the meeting at https://www.mapleridge.ca/640/Council-Meetings. When the meeting reaches Public
Question Period, please raise your virtual hand to indicate you would like to speak.
Council reserves the right to defer responding to a question in order to obtain the information
required to provide a complete and accurate response.
Council will not tolerate any derogatory remarks directed at Council or staff members.
For more information on these opportunities contact:
Clerk’s Department at 604-463-5221 or
clerks@mapleridge.ca Mayor and Council at
mayorcouncilandcaol@mapleridge.ca
May 5, 2022 May 5, 2022
May 5, 2022
M.McLean
400 ADOPTION AND RECEIPT OF MINUTES
401 Minutes of Regular and Special Council Meetings
City of Maple Ridge
COUNCIL MEETING MINUTES
April 26, 2022
The Minutes of the City Council Meeting held virtually and hosted in Council Chambers on
April 26, 2022 at 7:02 p.m. at City Hall, 11995 Haney Place, Maple Ridge, British Columbia
for the purpose of transacting regular City business.
PRESENT
Elected Officials
Mayor M. Morden
Councillor J. Dueck
Councillor C. Meadus
Councillor G. Robson
Councillor R. Svendsen
Councillor A. Yousef
ABSENT
Councillor K. Duncan
Appointed Staff
S. Hartman, Chief Administrative Officer
C. Crabtree, General Manager Corporate Services
S. Labonne, General Manager Parks, Recreation & Culture
D. Pollock, General Manager Engineering Services
P. Hlavac-Winsor, Acting Corporate Officer, General
Counsel and Executive Director, Legislative Services
A. Nurvo, Deputy Corporate Officer
Other Staff as Required
V. Richmond, Director of Parks and Facilities
F. Smith, Director of Engineering
T.Thompson, Director of Finance
Note: These Minutes are also posted on the City’s Web Site at www.mapleridge.ca
Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase
Note: Councillor Robson and Councillor Yousef participated electronically. The Mayor chaired
the meeting from Council Chambers.
100 CALL TO ORDER
200 AMENDMENTS TO THE AGENDA
The Acting Corporate Officer advised of the following amendments to the agenda:
1.That Council waives the notice requirement set out in s. 42 of Council Procedure
Bylaw No. 7700-2021 and accepts an addendum to 2022 Property Taxes Rates
Bylaw and 2022-2026 Financial Plan Amending Bylaw Report dated April 19, 2022
as circulated on April 26, 2022;
2.That Item 1101 is removed from the agenda.
300 APPROVAL OF THE AGENDA
401
Council Meeting Minutes
April 26, 2022
Page 2 of 9
R/2022-CM-125
It was moved and seconded
That the agenda of the Regular Council Meeting of April 26, 2022 be adopted as
amended.
CARRIED
400 ADOPTION AND RECEIPT OF MINUTES
401 Minutes of the Regular Council Meeting of April 12, 2022
R/2022-CM-126
It was moved and seconded
That the minutes of the Regular Council Meeting of April 12, 2022 be adopted as
circulated.
CARRIED
500 PRESENTATIONS AT THE REQUEST OF COUNCIL - Nil
600 DELEGATIONS
601 Bike Skills Facility Donation at Blaney Hamlet/Silver Valley Gathering Place
Angela McIldoon reviewed a PowerPoint presentation outlining the McIldoon
family proposal to donate the Jordan McIldoon Memorial Bike Park to the
community. She reviewed the design, funding, and donations from various
community sources, and acknowledged Maple Ridge’s donation of the lands and
agreement to be responsible for the ongoing maintenance of the park. Mayor
and Council thanked her for the donation and the legacy for the community.
602 Work Shouldn’t Hurt: Make Health and Safety a Fundamental Principle and Right
at Work
Barb Owen, Representative, New Westminster & District Labour Council provided
a presentation seeking support from Maple Ridge by recognizing April 28 as the
Day of Mourning for workers injured or killed on the job.
700 ITEMS ON CONSENT
701 Minutes
701.1 Meetings of the Development Agreements Committee
•April 19, 2022
702 Reports
Council Meeting Minutes
April 26, 2022
Page 3 of 9
702.1 Disbursements for the month ended March 31, 2022
Staff report dated April 26, 2022 providing information on disbursements for the
month ended March 31, 2022.
702.2 Council Expenses to March 31, 2022
Staff report dated April 26, 2022 providing information on Council expenses
recorded to March 31, 2022.
704 Release of Items from Closed Council Status
From the February 22, 2022 Closed Council Meeting be released from Closed
Council status:
• Item 4.1 – First Nations - Opportunities for Reconciliation
That staff seek grant funding to facilitate dialogue and tangible outcomes
between First Nations and local governments, provided that the grant funding
conditions do not hinder Council initiatives.
From the April 12, 2022 Closed Council Meeting be released from Closed Council
status:
• Item 4.1 - Municipal Advisory Committee on Accessibility and
Inclusiveness Membership - 2022 Appointment of Alex Ward
• Item 4.2 - Board of Variance Membership – Appointment of Daoud Nouri
705 Recommendation to Receive Items on Consent
R/2022-CM-127
It was moved and seconded
That the items on the Consent Agenda of the April 26, 2022 Council Meeting be
received into the record.
CARRIED
800 UNFINISHED BUSINESS - Nil
900 CORRESPONDENCE – Nil
1000 BYLAWS
Note: Item 1001 is from the April 19, 2022 Public Hearing
Bylaw for Third Reading and Adoption
1001 2021-457-RZ, Regulation of Pharmacies, Maple Ridge Zone Amending Bylaw No.
7790-2021
A bylaw to regulate pharmacy use within the City of Maple Ridge.
Council Meeting Minutes
April 26, 2022
Page 4 of 9
R/2022-CM-128
It was moved and seconded
That Maple Ridge Zone Amending Bylaw No. 7790-2021 be given third reading
and be adopted.
CARRIED
1100 REPORTS AND RECOMMENDATIONS
Planning and Development Services
1101 2020-237-RZ, 11070 Lockwood Street and 24984, 25024 & 25038 112 Avenue
This item was removed from the agenda.
1102 2021-411-RZ, 12392 Gray Street, RS-1 to R-1
Staff report dated April 19, 2022, recommending that Zone Amending Bylaw No.
7845-2022 to rezone from RS-1 (Single Detached Residential) to R-1 (Single
Detached (Low Density) Urban Residential), to permit a future subdivision of
approximately two lots be given first reading and that the applicant provide
further information as described in the staff report.
R/2022-CM-129
It was moved and seconded
That Zone Amending Bylaw No. 7845-2022 be given first reading; and further
That the applicant provide further information as described on Schedules B and
E of the Development Procedures Bylaw No. 5879–1999, along with the
information required for a Subdivision application.
CARRIED
1103 2021-556-RZ, 22020 119 Avenue, RS-1 to RT-2
Staff report dated April 19, 2022, recommending that Zone Amending Bylaw No.
7830-2022 to rezone from RS-1 (Single Detached Residential) to RT-2 (Ground-
Oriented Residential Infill) to permit the future construction of a triplex be given
first reading and that the applicant provide further information as described in
the staff report.
R/2022-CM-130
It was moved and seconded
That Zone Amending Bylaw No. 7830-2022 be given first reading; and further
That the applicant provide further information as described on Schedules C and
D of the Development Procedures Bylaw No. 5879–1999.
Council Meeting Minutes
April 26, 2022
Page 5 of 9
CARRIED
1104 2021-244-RZ, 13917 & 13992 Silver Valley Road and 13897 & 13960 232
Street, RS-3 to R-1 and R-2
Staff report dated April 19, 2022, recommending that Official Community Plan
Amending Bylaw No. 7846-2022 be given first and second reading and forwarded
to Public Hearing and that Zone Amending Bylaw No. 7768-2021 to rezone from
RS-3 (Single Detached Rural Residential) to R-1 (Single Detached (Low Density)
Urban Residential) and R-2 (Single Detached (Medium Density) Urban
Residential) to permit a future subdivision of approximately 17 lots, be given
second reading and forwarded to Public Hearing.
R/2022-CM-131
It was moved and seconded
1. That, in accordance with Section 475 of the Local Government Act,
opportunity for early and on-going consultation has been provided by way of
posting Official Community Plan Amending Bylaw No. 7846-2022 on the
municipal website and requiring that the applicant host a Development
Information Meeting (DIM), and Council considers it unnecessary to provide
any further consultation opportunities, except by way of holding a Public
Hearing on the bylaw;
2. That Official Community Plan Amending Bylaw No. 7846-2022 be considered
in conjunction with the Capital Expenditure Plan and Waste Management
Plan;
3. That it be confirmed that Official Community Plan Amending Bylaw No. 7846-
2022 is consistent with the Capital Expenditure Plan and Waste Management
Plan;
4. That Official Community Plan Amending Bylaw No. 7846-2022 be given first
and second reading and forwarded to Public Hearing;
5. That Zone Amending Bylaw No. 7768-2021 be given second reading as
amended, and forwarded to Public Hearing; and further
6. That the following terms and conditions be met prior to final reading:
i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant
and receipt of the deposit of a security, as outlined in the Agreement;
ii) Amendment to Official Community Plan Schedule “A”, Chapter 10.3, Part VI,
A – Silver Valley, Figure 2 - Land Use Plan, Figure 3A – Blaney Hamlet, and
Figure 4 - Trails / Open Space;
iii) Road dedication on Silver Valley Road as required;
Council Meeting Minutes
April 26, 2022
Page 6 of 9
iv) Park dedication as required, including construction of a multi-purpose
trails; and removal of all debris and garbage from park land;
v) Consolidation of the subject properties;
vi) Registration of a Restrictive Covenant for the Geotechnical Report, which
addresses the suitability of the subject properties for the proposed
development;
vii) Registration of a Restrictive Covenant for the protection of the
Environmentally Sensitive areas (wetlands) on the subject properties;
viii) Registration of a Restrictive covenant prohibiting building or subdivision and
release of liability until a municipal water system is installed to service the
subject properties to the satisfaction of the City;
ix) Registration of a Statutory Right-of-Way plan and agreement for City
infrastructure;
x) Removal of existing buildings;
xi) In addition to the Ministry of Environment Site Disclosure Statement, a
disclosure statement must be submitted by a Professional Engineer
advising whether there is any evidence of underground fuel storage tanks
on the subject properties. If so, a Stage 1 Site Investigation Report is
required to ensure that the subject property is not a contaminated site; and
xii) That a voluntary contribution be provided in keeping with the Council Policy
6.31 with regard to Community Amenity Contributions applicable at the time
of third reading of this application.
CARRIED
Councillor Robson opposed
1105 2015-318-DVP/DP, 11655 Fraser Street
Staff report dated April 19, 2022, recommending that the Corporate Officer be
authorized to sign and seal 2015-318-DVP and 2015-318-DP to reduce the front
lot, north and south interior side lots and rear lot setbacks to accommodate east
wing walls, balcony projections and the required fire wall, and that the Corporate
Officer be authorized to release the No-Build Covenant from title, upon payment
of the outstanding Community Amenity Contributions.
R/2022-CM-132
It was moved and seconded
Council Meeting Minutes
April 26, 2022
Page 7 of 9
1. That the Corporate Officer be authorized to sign and seal 2015-318-DVP
respecting property located at 11655 Fraser Street;
2. That the Corporate Officer be authorized to sign and seal 2015-318-DP
respecting property located at 11655 Fraser Street; and further
3. That the Corporate Officer be authorized to release the No-Build Covenant
from the title of 11655 Fraser Street, upon payment of the outstanding
Community Amenity Contributions.
CARRIED
Corporate Services
1151 2022 Property Tax Rates Bylaw and 2022-2026 Financial Plan Amending Bylaw
Staff report dated April 19, 2022, recommending that 2022-2026 Financial Plan
Amending Bylaw No. 7848-2022 to update the financial plan to reflect
information received since the Plan's adoption in December 2021, and 2022
Property Tax Rates Bylaw No. 7849-2022 to establish property tax rates for
Municipal and Regional District purposes for the year 2022 be given first, second
and third reading. T. Thompson compared Alternative 3 and Alternative 4 and
answered Council questions.
Note: Councillor Yousef left the meeting at 7:54 p.m. and returned at 7:58 p.m.
R/2022-CM-133
It was moved and seconded
That 2022-2026 Financial Plan Amending Bylaw No. 7848-2022 as outlined in
Alternative 4 be given first, second and third readings; and
That 2022 Property Tax Rates Bylaw No. 7849-2022 as outlined in Alternative 4
be given first, second and third readings.
CARRIED
The Mayor read a preamble providing rationale for the following motion:
“Whereas given the financial needs of our City’s future, that Council direct the
administration to bring back a business planning framework in accord with our needs, to
review all related financial bylaws and policies, and provide any tools for Council in order
to meet those needs, such as infrastructure, drainage, parks and recreation, civic facilities,
public safety, various present and future masterplans, and provide the related various
funding methods to deliver upon these needs such as borrowing, DCC’s, reserves, CAC’s,
as well as to modernize public reporting.”
R/2022-CM-134
It was moved and seconded
Council Meeting Minutes
April 26, 2022
Page 8 of 9
That staff be directed to review the structure of City’s financial policies, bylaws,
and levies, and provide any recommendations back to Council for consideration
as necessary to meet the City’s anticipated future needs.
CARRIED
1152 Albion and Maple Ridge Road 13 Dyking Districts 2022 Tax Rate Bylaws
Staff report dated April 19, 2022 recommending that Maple Ridge Albion Dyking
District Tax Rates Bylaw No. 7835-2022 and Maple Ridge Road 13 Dyking District
Tax Rates Bylaw No. 7836-2022 to set the 2022 rates to pay for dyke
improvements and maintenance be given first, second, and third readings. T.
Thompson provided Council with information on the impacts of 2022-2026
Financial Plan Amending Bylaw No. 7848-2022, and 2022 Property Tax Rates
Bylaw No. 7849-2022 Alternative 4 on item 1152 and answered Council
questions, confirming that the tax rate bylaws for the dyking districts be in
alignment with the rates in Alternative 4 and be adopted as amended accordingly.
R/2022-CM-135
It was moved and seconded
That Maple Ridge Albion Dyking District Tax Rates Bylaw No. 7835-2022 be given
first, second, and third readings and be adopted as amended in alignment with
Alternative 4 as approved in Tax Rates Bylaw No. 7849-2022; and
That Maple Ridge Road 13 Dyking District Tax Rates Bylaw No. 7836-2022 be
given first, second and third readings and be adopted as amended in alignment
with Alternative 4 as approved in Tax Rates Bylaw No. 7849-2022.
CARRIED
1153 Recycling Charges Bylaw Amendment
Staff report dated April 19, 2022, recommending that Recycling Charges
Amending Bylaw No. 7842-2022, to update the annual regular rate increases be
given first, second and third readings.
Note: Councillor Yousef left the meeting at 8:07 p.m. and returned at 8:08 p.m.
R/2022-CM-136
It was moved and seconded
That Maple Ridge Recycling Charges Amending Bylaw No. 7842-2022 be given
first, second and third readings.
CARRIED
1200 STAFF REPORTS – Nil
Council Meeting Minutes
April 26, 2022
Page 9 of 9
1300 OTHER MATTERS DEEMED EXPEDIENT – Nil
1400 PUBLIC QUESTION PERIOD
Chris O’Brian attended the meeting electronically and requested that Council consider
increasing the number of member of Council to 8, since this would be a better
representation of the community as we grow to 100,000 population. The Mayor advised
that a staff report will be presented shortly where this will be considered further.
Note: Councillor Yousef left the meeting at 8:17 p.m. and returned at 8:18 p.m.
1500 MAYOR AND COUNCILLORS’ REPORTS
Council members provided reports on their recent participation in community
activities.
1600 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS - Nil
1700 ADJOURNMENT – 8:19 p.m.
_______________________________
M. Morden, Mayor
Certified Correct
___________________________________
P. Hlavac-Winsor, Acting Corporate Officer
402 Report of Public Hearing
402City of Maple Ridge REPORT OF PUBLIC HEARING April 19, 2022 The report of the Public Hearing held as a virtual meeting hosted in the Council Chambers of City Hall, 11995 Haney Place, Maple Ridge, British Columbia on April 19, 2022 at 7:00 p.m. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor C. Mead us Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef ABSENT Councillor K. Duncan Appointed Staff S. Hartman, Chief Administrative Officer C. Carter, General Manager Planning & Development Services C. Crabtree, General Manager Corporate Services D. Pollock, General Manager Engineering Services P. Hlavac-Winsor, General Counsel and Executive Director, Legislative Services, Acting Corporate Officer S. Labonne, General Manager, Parks, Recreation and Culture A. Nurvo, Deputy Corporate Officer Other Staff as Required C. Goddard, Director of Planning L. Zosiak, Manager of Community Planning Note: The Mayor, Councillors Robson, Dueck, Svendsen and Yousef participated electronically. The Acting Mayor, C. Meadus, chaired the meeting from Council Chambers. Note: The Mayor was absent at the start of the meeting and joined at 7:02 pm Note: Councillor Yousef was absent at the start of the meeting and joined at 7:03 pm The Acting Mayor called the meeting to order. The Acting Corporate Officer explained the procedure and rules of order of the Public Hearing and advised that the bylaws will be considered further at the next Council Meeting on April 26, 2022. The Acting Mayor then called upon Planning Department staff to present the following item on the agenda: 1) 2021-457-RZ, Regulation of Pharmacies 1a) Maple Ridge Zone Amending Bylaw No. 7790-2021 First Reading: March 8, 2022 Second Reading: March 8, 2022 Purpose: To amend Maple Ridge Zoning Bylaw No. 7600-2019 to:
Public Hearing Report April 19, 2022 Page 2 of 2 • introduce a definition for a pharmacy use; • prohibit the principal pharmacy use within the City of Maple Ridge; • prohibit the accessory pharmacy use in commercial establishments with less than 700 square meters of Gross Leasable Area within the Town Centre Area; and • regulate the accessory pharmacy use outside of the Town Centre Area by implementing a geographic buffer of 400m between new pharmacy applications. The subject application is to regulate pharmacy use within the City of Maple Ridge. L. Zosiak, Manager of Community Planning, gave a detailed presentation providing information on the application. The Corporate Officer advised that that no correspondence was received in response to this item. The Acting Mayor called for speakers three times. There being no comment, the Acting Mayor declared this item dealt with. Having given all those persons whose interests were deemed affected by the matters contained herein a chance to be heard, the Acting Mayor adjourned the Public Hearing at 7:06 p.m. C. Mead us, Acting Mayor Certified Correct P. Hlavac-Winsor, Acting Corporate Officer
700 ITEMS ON CONSENT
701 Minutes
701.1April 27, 2022 Mayor's Office CIRCULATED TO: Michael Morden, Mayor Chair CITY OF MAPLE RIDGE DEVELOPMENT AGREEMENTS COMMITIEE Scott Hartman, Chief Administrative Officer Member Patrick Hlavac-Winsor, Recording Secretary 1. 21-107513-BG LEGAL: PID: LOCATION: OWNER: Lot 6 Section 20 Township 12 New Westminster District Plan 22518 009-270-868 12687 -227th Street Robert Buchanan and Joanne Buchanan REQUIRED AGREEMENT: Flood Protection Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 21-107513-BG. CARRIED 2. 21-109294-BG LEGAL: PID: LOCATION: OWNER: Lot 4 Except: Part Subdivided by Plan 24562, Section 5 Township 15 New Westminster District Plan 3598 006-946-526 9966 276th Street Kelly Ladbrook and William Ladbrook REQUIRED AGREEMENT: Geotechnical Covenant THAT THE MAYOR AND CORPORATE OFFICER BE AUTHORIZED TO SIGN AND SEAL THE PRECEDING DOCUMENT AS IT RELATES TO 21-109294-BG. CARRIED
702 Reports
702.1
switches, and routing services to their new home and Primary Server Room at Firehall #4. The scope of this work involved reconnecting these systems to 10 of our City sites to support staff working from the office and offsite and for the public accessing our services online. • Issued an RFP to refresh the existing Amanda system. The intent is to implement a modernized solution that will not only replace existing functionality but also address current gaps, embrace opportunities for efficiencies and automation, and potentially support other municipal requirements not currently supported by existing legacy systems (e.g., enhanced public portal and mobile workflow management.) The City has undertaken a consultant-facilitated process to develop a strategic direction for the project and define future state business requirements. The RFP will close early in Q2 at which time we will begin the evaluation process. • Completed the migration of approximately 150 databases to SQL. This is a newer technology that is more scalable and allows us to virtualize the environment, resulting in reduced costs and allowing us to effectively manage the databases to sustain the City well into the future. • Replaced the City's aged data storage arrays with newer storage as a service model. This allows us to employ one of the fastest and most advanced compression technologies in storage infrastructure. It will have a significant positive impact on performance as well, for all our systems. This is required due to growth and is part of the server roll-out. The Human Resources department continued their busy pace into Qi of the current year, continuing to support staff with changing Covid-19 restrictions and regulations along with regular work loads. Some of the notable work achieved by Human Resources includes: • Launched the City's Equity, Diversity, and Inclusion Framework on March 3, 2022; including the initiation of an organizational committee comprised of staff representatives. • Rolled out the 2022 Learning and Development Catalogue on February 24, 2022. • Completed the selection, approval and award of the successful proponent for the benefits RFP. • Refreshed the City's telework policy and associated guide and electronic processes • Through a consultative approach, completed the HR Strategic plan with implementation and communication to follow in Q2. Legal and Legislative Services conducted a talent mapping process for existing staff and realigned the various service lines to meet the needs of the organization, and to further develop the legal function. In addition to this, the department looked at revamping the Council Procedure Policy, setting out guidelines to support more efficient and orderly meetings. Much of this work was driven by changes introduced in response to the pandemic. Engineering Operations Clerks responded and processed a range of complex inquiries, triaging 2,496 calls, of which 1,596 went to Action Request and subsequently 1,431 were completed in Qi. Doc #304 7199 Page 2 of 7
Community Safety The Integrated Court Team is a crucial initiative within the Community Social Safety Action Plan. We have secured agreement to participate from RCMP, the CSOs, Probation, Fraser Health Mental Health, Ministry of Social Development Poverty Reduction, Coast Mental Health. There will be a phased approach to the initiative, starting with caseload of 6, leading towards asking the Courts for a dedicated Judge, Crown, Defense, and time for a virtual itinerant court. The Hub continues to be a huge success. Data is showing that during Hub hours, there are 51% fewer calls for service for nuisance, disorderly or offensive behaviour, homeless camps, graffiti, shopping carts and abandoned chattel throughout the City. Since opening, the Hub has received a total of 2,400 visits, made 58 referrals into Treatment, Recovery and Detox, 463 health and mental health services have been provided, and 67 housing referrals. In March alone, 134 showers and 713 meals were provided. The Bylaws Department worked with consultant Global Networks to implement a Functional Assertive Situation Table (FAST). Under this program, a champions group will provide guidance, education and mentorship to table participants. With the successful recruitment and onboarding of two CSO's and 1 BCO most vacancies have been filled, allowing the CSSI 16/7 service delivery model to be re-established. The CSSI is quickly becoming a Provincial standard and is highly respected by municipalities trying to tackle their own social safety challenges. In Qi the City provided advice and support to both Nanaimo and Prince George with their community safety challenges. In order to approve a retail non-medical cannabis store on Lougheed Highway Council requested and approved a text amendment to the zoning bylaw to relax the distance requirement between stores. In Q1 and as Covid-19 restrictions lessened we were able to re-engage our RCMP volunteer programming again. This included recruitment and re-orientation in multiple RCMP programs such as Citizens on Patrol, Speed Watch and Citizen's Bike Patrol, as well as the newly instated ISAT program. By revising an existing RCMP volunteer program the City was able to create a one of a kind, joint program between the RCMP and the City. The Integrated Safety Ambassador Team is run by the RCMP however is inclusive of city safety initiatives which follow the City of Maple Ridge CSSI to help citizens and businesses with safety information, communication and connections. The RCMP brought a focus on the downtown core and businesses utilizing Project Blitz and Project Core. Project Blitz focusses on arrests of prolific retail thieves in local business centers. Project Core specifically increases foot patrols and communication with citizens and businesses. Police utilize the ISATteam to follow up on communications with businesses to ensure that improvements have been rea I ized. In Q1 the RCMP implemented both the Black Cat Program and the Scarecrow Program. The Black Cat program digitally records vehicle information and speeds, allowing our Road Safety Team to be in the right place at the right time through analyzing the data. The Scarecrow program uses life-size visual deterrents placed in high visibility locations, including schools and parks. The Water Department serviced 2,561 hydrants in Q1. Fire hydrants are maintained on a regular schedule and after every use to meet the guidelines of the BC Fire Code and Fire Underwriters Survey. Doc #304 7199 Page 3 of 7
The Electro-mechanical department continued to roll out the five-year LED street lighting upgrade program. We are currently in the third year of the program and 313 streetlights were upgraded in Qi. Additionally, 44 streetlight poles were replaced as part of a multi-year replacement program. In response to winter weather conditions that saw eight days of snowfall in Qi, operations used approximately 2,500 tonnes of salt to keep our community roads safe. Growth Management The Downtown Maple Ridge Business Improvement Association hosted an evening for local businesses and citizens to learn more about the film production industry in Maple Ridge. The objectives for the event were to develop connections and open dialogue so to foster and build great relationships between the film industry and businesses. The event was attended by new film liaisons and staff from Creative BC; Mayor Morden, Councilors and city staff also attended. The City of Maple Ridge engaged RC Strategies to support the development of the 2022 Parks Recreation & Culture (PRC) Master plan. The Master Plan will serve as a road map for services/programs, capital funding and infrastructure while providing Council and staff a point of reference to inform data-driven and transparent decisions. The PRC Master Plan will help manage the impact projected population growth will have on parks, recreation and arts/culture programs, services and infrastructure. At the Albion Community Centre, the finishing touches are underway with the hardwood flooring in the lobby, social area and Great Room and sports flooring through the multipurpose rooms complete. The parking lot and shared accessway were paved over spring break to reduce impacts to c'usqunela school operations. The green roof system, solar panels and landscape have been installed, and testing and commissioning of the building systems is proceeding. The next quarter update will include the news that the doors have been opened to the community! In the Silver Valley neighbourhood, the Gathering Place is wrapping up construction, with new parkour elements, street-scape skate park, pump track complete, with the gathering place pavilion roof to be craned into place and the finishing touches to the landscape to come shortly. Grant funding of $200,000 was received, enabling the City to bolster the youth-focused amenities delivered in this park. Parks staff have been working with a donor family for a bike skills area at this location and have received a high degree of support from the community for this future amenity. The detailed design and construction tender package for the City's newest neighbourhood park in the rapidly growing Albion area is nearing completion with feedback from the community incorporated into the design. The amenities planned for this park include a sports court, playground, splash park, picnic shelter, accessible washrooms, walking paths and open lawn area. Grant funding of $500,000 was awarded that will enable the delivery of enhanced amenities. The construction contract award is anticipated for mid-summer with construction to commence shortly after. The playground in Albion Park was renovated and expanded to provide a nature themed play area with a wider variety of play opportunities and accessible play elements for children from 2 to 12 and a bit beyond. A larger play structure with climbing features and slide, a new 50' zip line, 'rock wall' climber, multi-seat accessible spinner, face-to-face swing and a separate toddler play area with a roller slide and tunnel are some of the features. The City was successful in obtaining grant funding for the new play equipment. Doc #304 7199 Page 4 of 7
In 2021, the City began the process of acquiring LiDAR datasets including datasets for building footprints, urban tree canopy and vegetation classification. Using updated GIS Technology, current LiDAR will be used for Planning, Engineering, Parks, Safety and Economic Development for analytical purposes to examine natural and built environments with greater precision and flexibility than before and will support the development of the PRC Master Plan. All datasets have been received except for the urban tree canopy. The Engineering Department initiated a residential water metering analysis to assess the cost/benefit of residential water metering in Maple Ridge and consideration of implementation of City-wide program. A consultant has been engaged to review Metro Vancouver's water meter analysis tool for Maple Ridge. This information will be utilized to review various water metering scenarios to inform a universal water metering strategy evaluation to Council in Q2 2022. The City has successfully advocated Translink to initiate a traffic operations study of Golden Ears Way. The study will identify corridor improvements to reduce congestion and support future volume demands. This study is currently underway and anticipated to complete in Q2, 2022. The Roads Department completed a technical evaluation of the road networks and 31 locations for paving were identified through Q3. To facilitate this work the paving contract has been renewed. In support of new development, the Sewer Department completed 19 new sanitary sewer connections. Community Pride & Spirit The Recreation and Community Engagement Department hosted a virtual community special event to celebrate the 20th anniversary of the Greg Moore Youth Centre (GMYC) including filming and producing a video to celebrate the occasion. The GMYC has been a home for youth-driven activities, recreation, leadership opportunities and relationships that have had lifelong impacts on thousands of individuals over the years. A number of other initiatives and activities were undertaken to support Council's strategic priority of Community Pride and Spirit including: • Supported the return of the Ridge Meadows Home Show at Planet Ice after a two-year hiatus due to Covid-19. This staple event is coming back to the community providing residents an opportunity to support local businesses by shopping local. • Developed and implemented the Creative Dimension Visual Art Program, a six-week art and music program for individuals with memory loss and/or their care givers. The program provides support and social opportunities to those in need. • CMR (Move Maple Ridge) teamed up with community partners SportAbility BC and BC Wheelchair Basketball to host an adaptive sports day for the community. The event launched the City's very own sport wheelchairs -a first for the City! Participants from all over the lower mainland attended in addition to other local sport organizations who facilitated their own para-sport. Over thirty participants tried Wheelchair Basketball, Para-Archery, Para-Ice Hockey (adapted for the gymnasium), Boccia and learned the fundamental skills needed for a sport wheelchair. • Completed a number of BC Summer Games Legacy Funds Projects, including equipment purchases for Ridge Canoe and Kayak Club and the Haney Neptunes. In addition, local Doc #304 7199 Page 5 of 7
Katzie artist, Raine Pierre, was commissioned to work with local teens for a mural inside the Foundry Youth Wellness Centre. • At the end of 2021, public health orders restricted fitness centre use for adults. During this time, the facility remained open to our youth population. Over the course of several weeks, the fitness centre and gymnasium were well used by local youth. In order to support their continued use of the space, staff implemented Youth Only times on Tuesdays and Thursday afternoons. On average, upwards of 50 youth participate in activities during the Youth Only time. Natural Environment In 2021, the Engineering Department initiated a consultant review of the Fraser River Escarpment to evaluate current conditions and perform a slope stability risk assessment to identify possible remedial actions and provide a framework to update related policies. This review is ongoing and is anticipated to complete by Q2 2022. Engineering also completed their Integrated Stormwater Management Plans for the South Alouette & Kanaka Creek watersheds as well as the North Alouette, Blaney Bog and Fraser River Watersheds Integrated Stormwater Management Plans (ISMPs). These are provincially mandated high-level watershed reviews developed to preserve watershed health while facilitating the requirements of community growth. To achieve this, the ISMP process examines the relationship between land use planning and development, environmental performance, existing drainage infrastructure and environmental protection. ISMPs have been developed for the South Alouette River and Kanaka Creek watersheds as well as the Blaney Creek, North Alouette and Fraser River watersheds. Council endorsed both plans, in principle, on March 8, 2022. In addition, Engineering initiated development of Sub-Catchment Drainage Master Plans for Lower Hammond and Northeast of Dewdney Trunk Road and 228 Street (Eagle -Gee neighbourhood). Sub-Watershed Drainage Master Plans are necessary to validate the assumptions of the Integrated Stormwater Management Plan (ISMP) model, study overland flow paths and analyze pipes smaller than 400mm (or 16"). Both sub-watershed plans noted were initiated in Q4 of 2021 with work continuing in Qi of 2022. Sanitary sewer flow monitoring was collected over the past few years during both dry and wet conditions in order to quantify the extent of groundwater seepage into the sanitary network and help identify potential cross connections. This information is now being used to create an inflow and infiltration reduction strategy in 2022. Finally, Engineering completed Phase 3 of the Strategic Transportation Plan (STP) update. The update includes a review of the transportation conditions present in Maple Ridge today, and will outline updated transportation goals and strategies to guide the long-term vision for the enhancement of the City's transportation system. The STP will provide directions for policy and infrastructure projects for both development activities and capital expenditures for the next 10 years. Phase 3 (of a five-phase plan) was completed in Qi 2022, that established the vision, goals and principles of the plan. Phase four plan development is currently underway. b) Desired Outcome: To provide Council and the community with regular updates on City initiatives that deliver on Council's strategic priorities and contribute to a well-balanced community. Doc #304 7199 Page 6 of 7
702.2
Revenues Taxes for municipal purposes User fees and other revenue Government transfers Development revenue Interest and investment income Gaming revenues Disposal Proceeds Total Revenue Expenses (excluding amortization) General Government Protective Services Transportation Planning; Public Health & Other Recreation Sewer Water Total Expenses City of Maple Ridge Quarter 1 Statement of Operations Updated to March 31, 2022 YTD Actual 36,663 6,539,572 818,994 9,692 1,055,218 126 8,386,938 5,670,301 12,474,577 2,274,924 1,682,325 4,424,166 470,513 1,477,741 28,474,547 Annual Surplus -20,087,609 Internal transfers & principal payments Principal Payments Estimated Transfers to(from) reserves Estimated Transfers to capital Total Internal transfers & principal payments Increase (decrease) in operating accumulated surplus Accumulated surplus -beginning of year Accumulated surplus as at March 31, 2022 2,815,152 4,087,477 6,902,629 -26,990,238 28,237,294 1,247,056 Schedule A Proposed Annual Budget 104,750,494 52,910,221 4,259,326 1,571,072 2,149,988 750,004 166,391,105 21,736,837 49,963,160 15,371,345 8,133,417 23,904,223 12,758,467 16,810,711 148,678,160 17,712,945 4,055,066 548,687 17,656,509 22,260,262 4,547,316 28,237,294 23,689,978 * Accumulated surplus is the balance of revenues in excess of expenses and net transfers to reserves that accumulates over time; it is not the result of one year of operations. 2447955 Page 3 of 4
Schedule B City of Maple Ridge Operating Accumulated Surplus Distribution Budgeted Change Opening Balance Proposed Budget Ending Balance General Revenue $ 8,563,194 $ (585,076) $ 7,978,125 Sewer Revenue 5,966,930 (1,765,456) 4,201,474 Water Revenue 13,707,170 (2,196,784) 11,510,386 $ 28,237,294 $ (4,547,316) $ 23,689,978 Q1 Change: Opening Balance Q1 Change Ending Balance General Revenue $ 8,563,194 $ (25,372,271) $ (16,809,070) Sewer Revenue 5,966,930 (390,193) 5,576,737 Water Revenue 13,707,170 (1,227,775) 12,479,395 $ 28,237,294 $ (26,990,238) $ 1,247,056 * Accumulated surplus is the balance of revenues in excess of expenses and net transfers to reserves that accumulates over time; it is not the result of one year of operations. 2447955 Page 4 of 4
1000 BYLAWS
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 1 of 29
City of Maple Ridge
Council Procedure Bylaw No. 7799-2021
Table of Contents
Page
PART 1 – INTRODUCTION .............................................................................................. 3
1.Title................................................................................................................... 3
2.Repeal .............................................................................................................. 3
3.Definitions ......................................................................................................... 3
4.Incorporation of Definitions ............................................................................... 6
5.Application of Rules of Procedure .................................................................... 6
6.Public Notice Posting Place .............................................................................. 6
PART 2 – COUNCIL MEETINGS ....................................................................................... 6
7.Inaugural Meeting ............................................................................................. 6
8.Time and Location of Meetings ........................................................................ 7
9.Notice of Council Meetings ............................................................................... 7
10.Calling and Notice of Special Council Meetings ............................................... 8
11.Electronic Meeting Participation by Council Members ...................................... 8
12.Public Hearings .............................................................................................. 10
PART 3 - DESIGNATION OF MEMBER TO ACT IN PLACE OF MAYOR ................................ 11
13.Acting Mayor .................................................................................................. 11
PART 4 – COUNCIL PROCEEDINGS .............................................................................. 11
14.Application of Rules to Other Bodies .............................................................. 11
15.Attendance of Public at Meetings ................................................................... 11
16.Attendance at Closed Meetings ...................................................................... 11
17.Resolution Required Before Closed Meeting .................................................. 12
18.Closed Meetings and Bylaws ......................................................................... 12
19.Confidentiality ................................................................................................. 12
20.Meeting Minutes ............................................................................................. 12
21.Calling Meeting to Order ................................................................................. 13
22.Adjourning Meeting Where No Quorum.......................................................... 13
23.Agenda ........................................................................................................... 13
24.Order of Proceedings and Business ............................................................... 13
25.Consent Agenda Items ................................................................................... 14
26.Other Matters Deemed Expedient .................................................................. 14
27.Public Question Period ................................................................................... 15
28.Voting at Meetings .......................................................................................... 15
29.Delegations .................................................................................................... 16
30.Points of Order ............................................................................................... 17
1001
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 2 of 29
31. Conduct and Debate....................................................................................... 18
32. Expulsion from Council Meetings ................................................................... 19
33. Motions Generally .......................................................................................... 20
34. Notice of Motion Process ................................................................................ 20
35. Motion to Refer ............................................................................................... 21
36. Motion for the Main Question ......................................................................... 21
37. Amendments Generally .................................................................................. 21
38. Reconsideration by Council Member .............................................................. 22
39. Privilege .......................................................................................................... 22
40. Reports from Committees ............................................................................... 23
41. Adjournment ................................................................................................... 23
PART 5 – BYLAWS....................................................................................................... 23
42. Copies of Proposed Bylaws to Council Members ........................................... 23
43. Form of Bylaws ............................................................................................... 23
44. Bylaws to be Considered Separately or Jointly .............................................. 24
45. Reading and Adopting Bylaws ........................................................................ 24
46. Bylaws Must be Signed .................................................................................. 25
PART 6 - RESOLUTIONS ............................................................................................... 25
47. Form of Resolution ......................................................................................... 25
48. Introducing Resolutions .................................................................................. 25
PART 7 - COMMITTEE OF THE WHOLE (CoW) ................................................................ 25
49. Meeting Procedures ....................................................................................... 25
50. Minutes of CoW Meeting to be Maintained and Available to Public ................ 25
51. Presiding Members at CoW Meetings and Quorum ....................................... 26
PART 8 – COMMITTEES and COMMISSIONS ................................................................. 26
52. Committees and Commissions of Council ...................................................... 26
53. Duties and Authority of Standing Committees ................................................ 26
54. Duties and Authority of Select Committees .................................................... 26
55. Schedule of Committee Meetings ................................................................... 27
56. Notice of Committee Meetings ....................................................................... 27
57. Attendance at Committee Meetings ............................................................... 27
58. Quorum .......................................................................................................... 27
59. Conduct and Debate....................................................................................... 28
60. Minutes of Committee Meetings to be Maintained and Available to Public..... 28
PART 9 – GENERAL ..................................................................................................... 28
61. Severance ...................................................................................................... 28
62. Modifications .................................................................................................. 28
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 3 of 29
City of Maple Ridge
Bylaw No. 7799-2021
A Bylaw to regulate the proceedings of Council, Council Meetings
and other Council reporting bodies
WHEREAS pursuant to the Community Charter, Council must by bylaw, establish general
procedures to be followed by Council and committees in conducting their business;
NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows:
PART 1 – INTRODUCTION
1. Title
(1) This Bylaw may be cited as the “Maple Ridge Council Procedure Bylaw No. 7799-2021”.
2. Repeal
(1) Maple Ridge Council Procedure Bylaw No. 7700-2021 is hereby repealed it its entirety upon
the adoption of this Bylaw.
3. Definitions
(1) In this Bylaw,
“Accountability” means an obligation and willingness to accept responsibility or to be
accountable for one’s actions. Conduct under this principle is demonstrated when Council
Members, individually and collectively, accept responsibility for their actions and decisions;
“Acting Mayor” means the Council member responsible for acting in the place of the Mayor
when the Mayor is absent or otherwise unable to act or when the office of the Mayor is
vacant;
“Agenda” means the list of items and order of business for any meeting of Council or its
Committees;
“Alternate Public Notice” means the method adopted by bylaw setting out alternative
means of publishing a notice under section 94.2 of the Community Charter instead of
publishing the notice in a newspaper in accordance with section 94.1(1)(a) and (b) of the
Community Charter;
“Chair” means the Mayor, Acting Mayor or presiding officer appointed under the Community
Charter or this Bylaw, who is chairing a meeting;
“City” means the Corporation of the City of Maple Ridge;
"City Hall" means Maple Ridge City Hall located at 11995 Haney Place, Maple Ridge, British
Columbia;
“City Website” means the information resource found at an internet address provided by
the City, the current home landing page located at www.mapleridge.ca;
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 4 of 29
“Commission” means a municipal commission established under s.143 of the Community
Charter;
"Committee" means a Select or Standing committee of Council, an Authority, an Advisory
Committee, a Board and any other committee established by Council or authorized by
statute and excludes the Committee of the Whole;
“Committee of the Whole” [CoW] is a committee of all members of Council established to
consider but not to decide on matters of the City’s business with its primary purpose being
the initial review of information to ensure Council can debate and vote on issues at a future
Council Meeting;
“Community Charter” means Chapter 26 [SBC 2003];
“Corporate Officer” means the municipal employee appointed as Corporate Officer to carry
out duties as defined in section 148 of the Community Charter or a designate;
“Council” means the Council of the City of Maple Ridge;
“Council Meeting” means any gathering to which members of Council have been invited,
whereby quorum is obtained, at which discussion could be seen to be making decisions or
moving towards making decisions, and is a material part of Council’s decision-making
process;
“Councillor” means a member of Council other than the Mayor;
“Council Workshop” means a Council Meeting the primary purpose of which is the receipt
of information, review and discussion of policies and other matters of interest to Council,
and to make decisions related to such matters as required;
“Electronic Means” means through the use of videoconferencing technology enabling real-
time bidirectional video feeds showing the participants and in a manner that allows meeting
participants to see and hear the other meeting participants;
"Harassing" means conduct which is discriminatory, sexual, or personal harassment, which
may include but is not limited to:
(a) any unwelcome or objectionable conduct or comment that would be
considered discriminatory under the BC Human Rights Code if the conduct
or comment was in respect prohibited grounds, and including the following:
(i) race,
(ii) conviction for an offence,
(iii) colour,
(iv) ancestry,
(v) physical disability,
(vi) place of origin,
(vii) mental disability,
(viii) political belief,
(ix) sex,
(x) religion,
(xi) gender identity or expression
(xii) age,
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 5 of 29
(xiii) marital status,
(xiv) sexual orientation,
(xv) family status;
(b) Sexual Harassment;
(c) any other unwelcome or objectionable conduct or comment by a Member or
Committee appointee toward another Member, a Committee appointee,
volunteer or staff that causes that individual to be humiliated or intimidated,
including verbal aggression or insults, making derogatory comments,
including questioning the professional competence of an Committee
appointee, volunteer or staff, calling someone derogatory names, hazing or
initiation practices, vandalizing personal belongings or spreading malicious
and untrue rumours;
“Inaugural Meeting” means the meeting at which Members elected at the most recent
general local election are sworn in as Members of Council;
“Local Government Act” means Chapter 1 [RSBC 2015];
“Mayor” means the duly elected Mayor of the City of Maple Ridge;
“Member” means the Mayor or a Councillor in relation to Council, or an appointed individual
of a committee or commission, in relation to a committee or commission;
“Motion” means a formal proposal made by a Member at a meeting of Council or Committee
that directs an approval or a specified course of action (see also Resolution);
“Point of information” means the procedure pursuant to which a Member may raise their
hand and ask the Chair to require further information on the subject being debated;
“Point of order” means a procedure by which a Member interrupts another speaker to ask
the Chair to rule on a procedural matter immediately;
“Public Notice Posting Place” for the purpose of giving notice under section 94 of the
Community Charter, means:
(1) the window in the west entrance to the lobby of the City Hall; and,
(2) the City Website.
“Question” means the subject matter of a Motion currently under debate, except where
referring to public question period;
“Quorum” means:
(1) In the case of Council Meetings, a majority of the number of members of which the
Council consists under the Community Charter; and,
(2) In the case of a Committee or Commission, a majority of the voting members
appointed.
“Resolution” means a formal determination made by Council or Committee that approves
or orders a specified course of action (see also Motion);
"Respectful Debate" means a polite discussion in which different positions on a topic are
outlined and deliberated. Although the act of discussing opposing viewpoints or ideas
regarding a particular matter can be uncomfortable, such discussions are permitted
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 6 of 29
provided that they are conducted in a dignified and respectful manner. Personal attacks do
not constitute Respectful Debate;
“Tabled” means to lay on the table whereby an item will be dealt with within the current
meeting or on the next meeting Agenda as unfinished business;
“Urgent Business” means business that requires the urgent attention of Council prior to the
next regularly scheduled Meeting in connection with public health or safety, a financial or
legal matter of significance to the City, or a request for a leave of absence.
4. Incorporation of Definitions
(1) Unless otherwise defined in this Bylaw, the definitions used in the Community Charter and
the Local Government Act and the Interpretation Act apply to this Bylaw.
5. Application of Rules of Procedure
(1) The provisions of this Bylaw govern the proceedings of Council Workshop, Regular Council,
Committee of the Whole, Closed Council, all Committees and Commissions.
(2) In cases not provided for under this Bylaw, then the most current version of Robert’s Rules
of Order applies to the proceedings of Council, Committee of the Whole, Committees and
Commissions to the extent that those Rules are:
(a) applicable in the circumstances; and
(b) not inconsistent with provisions of this Bylaw or the Community Charter.
(3) The rules of procedure contained in this Bylaw, except those that are governed by statutory
provisions, may be temporarily suspended by two-thirds vote of all Members present.
6. Public Notice Posting Place
(1) The Public Notice Posting Place is to be used for the purpose of giving notices under Section
94 of the Community Charter.
PART 2 – COUNCIL MEETINGS
7. Inaugural Meeting
(1) Following a general local election, the first meeting of Council must be held within the first
ten (10) days of November in accordance with section 124(2)(g) of the Community Charter
in the year of the general local election.
(2) If a quorum of Council Members elected at the general local election has not taken office
by the date of the meeting referred to in subsection (1), the first Council Meeting must be
called by the Corporate Officer and held as soon as reasonably possible after a quorum has
taken office.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 7 of 29
8. Time and Location of Meetings
(1) All Council Meetings must take place within City Hall except when Council resolves to hold
meetings elsewhere or through Electronic Means if it would not be practicable or efficient
to hold the Meeting in person. Except in the case of a meeting outside of City boundaries,
Council may pass the Resolution to hold a meeting outside of City Hall at the
commencement of that meeting.
(2) Council must establish prior to December 31, by resolution, a schedule of Regular
Meetings. The Regular Council Meetings will typically:
(a) be held on the second and fourth Tuesday of each month unless otherwise scheduled
by Council resolution; and,
(b) begin at 7:00 pm.
(3) Other Meetings of Council:
(a) Committee of the Whole will be held on the first and third Tuesday of each month; and
(b) Council Workshop will be held on the second and fourth Tuesday of each month.
(4) Council may by resolution:
(a) reschedule or cancel meetings;
(b) change the time or location for holding meetings;
(c) recess for a short period with a statement of approximate time a meeting will be
reconvened; and,
(d) call an additional meeting(s) at the time and place stipulated in the Council resolution.
(5) The Corporate Officer may, in accordance with the Mayor and the Chief Administrative
Officer or by a Resolution of Council, cancel, postpone, or reschedule any meeting of
Council, and establish a different day, time or place for that meeting.
9. Notice of Council Meetings
(1) In accordance with section 127 of the Community Charter [notice of council meetings],
Council must prepare, annually on or before December 31 a schedule of the dates, times
and places of regular Council Meetings and must make the schedule available to the public
at least once a year in accordance with section 94 of the Community Charter, and by posting
it at the Public Notice Posting Places.
(2) Where revisions are necessary to the annual schedule of regular Council Meetings, the
Corporate Officer must, as soon as possible, post a notice at the Public Notice Posting
Places which indicates any revisions to the date, time and place or cancellation of a regular
Council Meeting.
(3) The Corporate Officer must give public notice or Alternate Public Notice of a cancelled or
rescheduled meeting in respect of which Council has resolved to exclude the public.
(4) In the event a meeting open to the public or Public Hearing is held through Electronic
Means, the Corporate Officer must give public notice or Alternate Public Notice of the link
to allow participation in the meeting.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 8 of 29
10. Calling and Notice of Special Council Meetings
(1) The Mayor may call a Special Council Meeting at any time by sending a written notice of the
date, time, place and nature of the meeting to each Councillor and to the Corporate Officer.
(2) Two or more Councillors may, in writing, request that the Mayor call a Special Council
Meeting.
(3) Two or more Councillors may request that the Mayor call a Special Council Meeting by
sending a Special Council Meeting Notice to all Council Members and to the Corporate
Officer if:
(a) within 24 hours after receiving a request pursuant to Section 10(2), the Mayor has not
made arrangements for a Special Council Meeting to be held within the next 7 days; or
(b) the Mayor and the Acting Mayor are absent or otherwise unable to call a Special Council
Meeting.
(4) Except where notice of a special Council Meeting is waived by unanimous vote of all Council
Members present under section 127(4) of the Community Charter and items on the special
Meeting Agenda are Urgent Business, a notice of the date, hour, and place of a special
Council Meeting must be given at least 24 hours before the time of meeting, by:
(a) posting a copy of the notice at the regular Council Meeting place;
(b) posting a copy of the notice at the Public Notice Posting Place; and
(c) leaving one copy of the notice for each Council Member in the Council Member’s
mailbox at City Hall and providing an electronic copy for each Council Member through
the City’s eAgenda.
(5) The notice under subsection (4) must describe in general terms the purpose of the Meeting
and be signed by the Corporate Officer or designate.
(6) Before the time of a special Council Meeting, the person or persons calling the meeting may
by notice:
(a) cancel the meeting; or
(b) postpone the meeting and reschedule it to a different day and time.
11. Electronic Meeting Participation by Council Members
(1) A Council, Committee or Commission Meeting may be conducted through Electronic Means,
as an in-person meeting, or a hybrid of both.
(2) The Chair shall determine if in-person attendance is a requirement at a Council Meeting,
subject to Members being provided with five (5) days advance notice of the requirement to
attend in person.
(3) Public notice or Alternate Public Notice of a meeting of Council will be posted on the City
Website and will include:
(a) the way in which the meeting is to be conducted by Electronic Means, in-person, or a
hybrid of both; and,
(b) the ways in which the public may attend to hear, or watch and hear, the proceedings.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 9 of 29
(4) A Member of Council, Committee or Commission who is unable to attend in person at a
regular Council Meeting, a special Council Meeting or a Committee or Commission meeting
may participate in the meeting by Electronic Means if:
(a) the facilities enable the other Members of Council, the Committee or Commission to
hear and see and be heard and seen by the Council, Committee or Commission
Members;
(b) except for any part of the Meeting that is closed to the public, the facilities enable the
public to hear, or watch and hear, the Council or Council Committee member;
(c) the Council Member attending by Electronic Means uses one of the corporate approved
backgrounds or their natural environment so that it is clear that they are not in Council
Chambers; and
(d) the Council member intending to use Electronic Means to participate has tested and
ensured that the audio, microphone and video is functioning, does not delay or interfere
with the functioning of the Meeting, and meets the minimum requirements of the City’s
Information Technology department prior to the meeting.
(5) Members of Council, Committees and Commissions who are participating in a meeting
conducted in accordance with this section are deemed to be present at the meeting.
(6) The Member presiding as Chair at a meeting must not participate by Electronic Means and
must be present in person at the place where the public may attend to hear, or watch and
hear the meeting. The Corporate Officer must also be present in person.
(7) When any Member of Council participates in a Meeting of Council by Electronic Means:
(a) If a Member is not present at the start of the meeting, the Chair shall keep the Member
in the virtual waiting room until the current Agenda item has concluded as to not
interrupt the proceedings;
(b) The Chair shall announce when a Council Member joins the Meeting;
(c) A Council Member shall advise when they leave the Meeting and shall state the reason
why, including declaring a conflict with an Agenda item; and
(d) The Chair shall repeat the results of each vote, including the names of Council members
voting in favour and opposition, immediately following each vote.
(8) Where any Member participates in a Closed Council Meeting through Electronic Means:
(a) The Member shall verbally acknowledge that they are in a secure area where no one
else can hear them and that they will maintain that confidentiality for the duration of
the Meeting.
(b) The Corporate Officer will record this acknowledgement in the minutes of the Closed
Council Meeting.
(9) In the case of an interruption in the communication link to the Member(s) participating
through Electronic Means at a Council Meeting:
(a) The Chair or Council Member will notify the City’s technical support staff.
(b) Should the Member be disconnected while speaking, the Chair may move on to the next
speaker.
(c) Once communications are re-established, the Council Member will be provided another
opportunity to speak so long as the current item is being considered.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 10 of 29
(d) The Meeting will continue without the participant(s) attending through Electronic Means
so long as there is quorum present.
(10) Members shall provide the Corporate Officer with a confirmation of their planned
method of attendance at a Meeting (if the meeting is held through Electronic
Means, in-person, or through a hybrid of both) no later than the end of day the day
before the meeting.
12. Public Hearings
(1) Public Hearings will be held on the third Tuesday of each month (unless stated in the current
Council Meeting Schedule published before December 31 each year) and will begin at 7:00
pm.
(2) Public Hearings are to be held in Council Chambers except when the scope of a Public
Hearing may warrant holding it in a larger location and may be held by Electronic Means,
as an in-person meeting, or a hybrid of both.
(3) Public Hearings must be held after the after second reading of a bylaw and before third
reading.
(4) More than one item for consideration that is the subject of a bylaw may be included in a
Notice of Public Hearing or through Alternate Public Notice and more than one bylaw may
be considered at a Public Hearing.
(5) A written report of each Public Hearing item containing a summary of the nature of the
representations respecting the bylaw that were made at the Public Hearing, must be
prepared and maintained as a public record.
(6) The report under subsection 12(5) must be signed by the Presiding Member and be certified
as being fair and accurate by the Corporate Officer or designate.
(7) A Public Hearing may be adjourned and no further notice of the hearing is necessary if a
time and place for the resumption of the hearing is stated to those present at the time that
the hearing is adjourned.
(8) Despite Section 135(3) of the Community Charter [at least one day between third reading
and adoption] a Council may adopt an official community plan or zoning bylaw at the same
meeting at which the bylaw(s) were given third reading.
(9) Members shall provide the Corporate Officer with a confirmation of their planned method
of attendance at a Public Hearing (if the meeting is held through Electronic Means, in-
person, or through a hybrid of both) no later than the end of day the day before the Public
Hearing.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 11 of 29
PART 3 - DESIGNATION OF MEMBER TO ACT IN PLACE OF MAYOR
13. Acting Mayor
(1) Annually, in November, Council must from amongst all its Members, designate Councillors
to serve on a rotating basis as the Acting Mayor. The term of the designated Acting Mayor
is not required to be equal amongst all Councillors, and Councillors may choose to exclude
themselves from the Acting Mayor rotation with the vote of Council. If a Councillor is unable
or unwilling to participate in an Acting Mayor rotation, that Councillor may be excluded from
an Acting Mayor rotation for up to one year with the vote of Council.
(2) The Acting Mayor shall chair the Committee of the Whole meetings.
(3) Should the Acting Mayor be absent or 15 minutes late at the start of the meeting, the next
member in line for Acting Mayor will preside at that meeting.
(4) Each Councillor designated under this section must fulfill the responsibilities of the Mayor
in his or her absence.
(5) The member designated under this section has the same powers and duties as the Mayor
in relation to the applicable matter.
PART 4 – COUNCIL PROCEEDINGS
14. Application of Rules to Other Bodies
(1) In addition to applying to Council Meetings, sections 15, 16 and 17 also apply to meetings
of the following (note: other Parts of this Bylaw may also apply to these bodies as
applicable):
(a) Committee of the Whole (CoW);
(b) Standing Committees;
(c) Select Committees;
(d) An advisory body established by Council;
(e) A Commission;
(f) A body that under the Community Charter or other Act may exercise the powers of the
City or Council;
(g) The Parcel Tax Roll Review Panel; and
(h) A body prescribed by Provincial Regulation.
15. Attendance of Public at Meetings
(1) Except where the provisions of section 90 of the Community Charter [meetings that may or
must be closed to the public] apply, all Council Meetings must be open to the public.
(2) The presiding Member may expel or exclude from a Council Meeting any person in
accordance with section 133 of the Community Charter.
16. Attendance at Closed Meetings
(1) Council may allow City staff to attend or may exclude them from attending closed meetings,
as it considers appropriate.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 12 of 29
(2) Council may allow a person other than a City staff to attend a closed meeting or a portion
of a closed meeting, if Council considers it necessary and if the person already has
knowledge of confidential information or is a lawyer attending to provide legal advice in
relation to the matter.
(3) The minutes of closed meetings must record the names of all persons in attendance and
when they entered and left the meeting.
(4) The electronic recordings of closed meetings shall be retained until the later of:
a. The minutes of closed meetings have been verified as to their accuracy by
comparing them to the recording of the closed meeting and have been adopted;
and
b. Six (6) months after the date the meeting took place.
17. Resolution Required Before Closed Meeting
Before a closed meeting is held, Council must state by resolution passed in a public meeting in
accordance with section 92 of the Community Charter [requirements before Council Meeting is
closed], the fact that the meeting or part thereof is to be closed, and the basis for the closed
meeting as described in section 90 of the Community Charter under which the meeting or part
thereof is to be closed.
18. Closed Meetings and Bylaws
Council must not vote on the reading or adoption of a bylaw at a closed meeting.
19. Confidentiality
All Members must keep in confidence information that was considered, or is scheduled to be
considered, at any closed meeting, until and unless Council by resolution agrees to make the
confidential information available to the public. The Chair of the closed meeting in conjunction
with representatives of City administration (which may include the Chief Administrative Officer,
Corporate Officer, General Counsel), may determine at their discretion the method of providing
the materials presented at the closed meeting if the nature of the materials does not allow
them to be readily distributed to Members, and whether materials are to be collected at the
end of the closed meeting. Whenever possible, confidential materials are to be provided to
Members in advance of the meeting.
20. Meeting Minutes
(1) Minutes of the proceedings of Council must be:
(a) legibly recorded;
(b) certified as correct by the Corporate Officer; and
(c) signed by the Mayor or other member presiding at the meeting.
(2) The minutes of previous meetings, by Resolution of Council, shall be adopted.
(3) In accordance with section 97(1)(b) of the Community Charter [other records to which
public access must be provided] minutes of the proceedings of Council must be open for
public inspection at City Hall during its regular office hours.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 13 of 29
(4) Subsection 21(3) does not apply to minutes of a Council Meeting or that part of a Council
Meeting from which persons were excluded under section 90 of the Community Charter
[meetings that may be closed to the public].
21. Calling Meeting to Order
(1) As soon as possible after the time specified for the commencement of a Council Meeting,
if there is a quorum present:
(a) The Mayor, if present, must take the Chair and call the meeting to order; or
(b) If the Mayor is absent, the Acting Mayor take the Chair and call the meeting to order.
(2) If a quorum of Council is present but neither the Mayor nor the Acting Mayor are present at
the time at which the meeting is scheduled to begin:
(a) the Corporate Officer must call to order the Members present, and
(b) those members in attendance must appoint a member to preside for that meeting.
22. Adjourning Meeting Where No Quorum
(1) If there is no quorum of Council present within 15 minutes of the scheduled time for a
Council Meeting, the Corporate Officer must:
(a) record the names of the Members present, and those absent; and
(b) adjourn the meeting until the next scheduled meeting.
(2) If a quorum of Council is lost during a meeting the Corporate Officer must record the names
of the Members present and those absent, and temporarily adjourn the meeting until a
quorum is present. If a quorum does not reconvene within 15 minutes, the Corporate
Officer must adjourn the meeting until the next scheduled meeting.
23. Agenda
(1) Prior to each Council Meeting, the Corporate Officer must prepare an agenda setting out all
the items for consideration at that meeting, noting in short form a summary for each item
on the Agenda.
(2) Business at a Council Meeting must in all cases be taken up in the order in which it is listed
in section 24 unless otherwise resolved by Council.
(3) The Corporate Officer must make the Agenda available to the members of Council and the
public on the Friday prior to the Meeting.
24. Order of Proceedings and Business
(1) The Agenda for all regular Council Meetings shall contain the following matters in the order
in which they are listed below; however, where appropriate for timing or other reasons,
Council may by Resolution, determine an alternative order or variation in the Agenda:
a. Call to Order;
b. Amendments to the Agenda 1;
1 Amendments to the agenda are limited to the order of business not to adding late items.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 14 of 29
c. Approval of Agenda;
d. Adoption of Minutes;
e. Presentations at the Request of Council;
f. Delegations;
g. Items on Consent;
h. Unfinished Business;
i. Bylaws;
j. Committee Reports and Recommendations;
k. Staff Reports;
l. Other Matters Deemed Expedient2
m. Public Question Period;
n. Mayor and Councillor Reports 3;
o. Notices of Motions and Matters for Introduction at Future Meetings 4;
p. Adjournment.
25. Consent Agenda Items
(1) Items listed under “Items on Consent” are considered for approval in one motion, unless a
Member of Council wishes to debate an item and requests that it be excluded. The rule of
order establishing a consent agenda provides that consent agenda items may be
considered in total and without debate or amendment.
(2) Once moved and seconded, if any member requests that an item be removed from the
consent agenda to be discussed and decided separately, the balance of the items will be
voted on together.
(3) If an item is excluded from the “Items on Consent”, the item will be considered as an
Agenda item under the appropriate section at the discretion of the Corporate Officer and
without Resolution, to discuss such items in more detail or to provide an opportunity for
Motions on the item(s) excluded. Each item removed from the Consent Agenda will be
debated and voted on by Council separately.
(4) Items will be listed in the “Items on Consent” section that, in the opinion of the Chief
Administrative Officer and/or Corporate Officer, require little or no discussion by Council.
26. Other Matters Deemed Expedient
(1) An item of business not included on the Agenda must not be considered at a meeting unless
introduction of the item is approved by Council Resolution at the time allocated on the
Agenda under Other Matters Deemed Expedient and is a matter of Urgent Business.
(2) A Member must, when making a request, inform Council of the nature of the business and
the reason for urgent consideration.
(3) If the Council makes a Resolution under section 26(1), information pertaining to such items
must be distributed to Members and to the public as soon as possible.
(4) Non-urgent items shall be dealt with through the Notice of Motion process.
2 See Section 26 – Other Matters Deemed Expedient.
3 Mayor and Councillor reports will not be recorded into the Minutes.
4 Council must not consider matters raised under this section at the same meeting the matter is introduced.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 15 of 29
27. Public Question Period
(1) At the end of Council business, the public will be afforded an opportunity to address Council.
(2) Questions or statements in response to a Temporary Use Permit notice shall be addressed
through a scheduled Public Hearing and not during a regularly scheduled Council Meeting.
(3) The purpose of the Public Question Period is to provide the public with an opportunity to
ask questions of Council on items that are of concern to them, with the exception of Public
Hearing bylaws which have not yet reached conclusion or delegations to Council.
(4) Each question must be limited to two (2) minutes, with a total of 15 minutes per Public
Question Period for each Meeting, unless extended with approval of Council through an
affirmative vote.
(5) Members of the public participating in Public Question Period in Council Meetings
conducted through hybrid or Electronic Means shall enable their video and audio allowing
Members to see them prior to asking their question.
28. Voting at Meetings
(1) The following procedures apply to voting at Council Meetings:
(a) When debate on a matter is closed the presiding member must put the matter to a vote
of Council members;
(b) when the Council is ready to vote, the presiding member must put the matter to a vote
by stating something similar to:
"All those in favour raise your hands.” and then “All those opposed raise
your hands.”
(c) when the presiding member is putting the matter to a vote under paragraphs (a) and
(b) a member must not:
(i) cross or leave the room, unless excused as a result of not being
entitled to vote under the Community Charter or if excused by
Council;
(ii) make a noise or other disturbance; or
(iii) interrupt the voting procedure under paragraph (b) unless the
interrupting member is raising a point of order.
(d) if requested by a Member, Council must vote separately on each distinct part of a
Motion that is under consideration;
(e) after the presiding member finally puts the Question to a vote under paragraph (b), a
member must not speak to the Question or make a Motion concerning it, except to
move to postpone to a certain time or postpone indefinitely, or to refer the item back to
staff which Motion will supersede the main Motion and must be voted on first;
(f) the presiding member’s decision about whether a Question has been finally put is
conclusive;
(g) whenever a vote of Council on a matter is taken, each Member present must signify
their vote by raising their hand either in favour or opposed; failing which it will be
deemed that they are voting in favour of the Motion.);
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 16 of 29
(h) if the votes of the Members present at a Council Meeting at the time of the vote are
equal for and against a motion, the Motion is defeated;
(i) the presiding member must declare the result of the voting by stating that the Question
is decided in either the affirmative or the negative and the result will be recorded in the
Minutes as “CARRIED UNANIMOUSLY”, “CARRIED” or “DEFEATED” as circumstances
dictate;
(j) the names of those who vote negative, against a question, shall be entered into the
Minutes;
(k) the names of those who are in attendance at the Meeting but absent at the time of the
vote on a matter shall be entered into the Minutes.
29. Delegations
(1) Requests to appear as a delegation before a meeting of Council, Committee or Commission,
must be submitted to the Corporate Officer at least one week prior to the preferred meeting.
(2) Requests must be in the form of the “Appear as a Delegation to Council” online application
form on the City’s website.
(3) Delegations will not be heard at regular meetings of Council on the following:
(a) Official Community Plan Bylaws, Temporary Use Permits or Zoning Bylaws, including
amendments to such bylaws, which have received first reading and which have not yet
been adopted, defeated, or abandoned;
(b) matters on which the City has commenced prosecution and on which judgment has not
been rendered;
(c) the promotion of commercial products or services which have no connection to the
business of the City; and,
(d) publicly tendered contracts or proposal calls for the provision of goods and services for
the City, between the time that such contract or proposal call has been authorized and
the time such contract or proposal call has been awarded by the City.
(4) The provisions of subsection (3)(a) do not apply where a second or subsequent Public
Hearing is to be held on an Official Community Plan, Temporary Use Permit or Zoning Bylaw
or amendments to such bylaws.
(5) The Corporate Officer may refuse to place a delegation on the agenda if the issue is not
considered to fall within the jurisdiction of Council. If the delegation wishes to appeal the
Corporate Officer’s decision, the information must be distributed under separate cover to
Council for their consideration.
(6) If the request is granted by the Corporate Officer the Corporate Officer will contact the
delegation to confirm attendance at the requested meeting or make alternate
arrangements.
(7) A maximum of three delegations will be permitted at any Council, Committee or
Commission meeting.
(8) If a delegation wishes to appear at consecutive meetings, the delegation will be approved
only if no more than two delegations are scheduled for the later meeting.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 17 of 29
(9) Delegations will be required to abide by the following general rules:
(a) Delegations will be allowed a maximum of 10 minutes to make their presentation,
excluding the time taken for questions posed by Council, unless Council the Committee
or Commission agrees to extend the time limit.
(b) A Delegation intending to use audio and/or audio-visual equipment must advise the
Corporate Officer prior to the Council Meeting, on the understanding that the City will
assist with, but not be responsible for, the provision of the necessary equipment;
(c) A Delegation to Council must not speak disrespectfully of any person, and where in the
opinion of the Chair, a Delegation has done so, the Chair may ask the Delegation to
withdraw the offensive remarks;
(d) If the Delegation refuses to withdraw remarks considered by the Chair to be offensive,
or refuses to abide by the rules for Delegations, or the instructions of the Chair, the
Chair may terminate the presentation and direct the Delegation to vacate the speaker’s
podium and return to the public seating area;
(e) Where a Delegation refuses to comply with such direction, the Chair may order the
expulsion and exclusion of the Delegation from the meeting, as permitted in section
133(1) of the Community Charter.
(f) If the offending Delegation apologizes, Council may permit the Delegation to either
continue their presentation or to remain in the public seating area whichever Council
considers appropriate in the circumstances.
30. Points of Order
(1) Without limiting the Chair's duty under the Community Charter, a Member may raise a Point
of Order at any time.
(2) When a Point of Order is raised, the Chair must:
(a) interrupt a matter of consideration on the Agenda;
(b) interrupt a Member who had been speaking, until the Point of Order is ruled upon;
(c) ask the Member raising the Point of Order to state the substance of and the basis for
the Point of Order; and
(d) rule on the Point of Order without debate.
(3) The Member who raised the Point of Order:
(a) must, upon request by the Chair, state the substance of and the basis for the Point of
Order; and
(b) may, once the Chair has ruled on the Point of Order, appeal the Chair's ruling. If the
ruling of the Chair is appealed, the Chair must put the appeal to a vote of Council,
pursuant to the Community Charter.
(4) If a Member puts a question to the Chair regarding any matter connected to the affairs of
Council or the City, the Chair may respond, or may:
(a) require the Member to put the question in writing; and
(b) take the question on notice and respond during the next regular meeting.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 18 of 29
31. Conduct and Debate
(1) During a Council Meeting, a person must not engage in bullying or harassing behaviour in
respect of a Council Member, Government Official or a City employee, which includes but is
not limited to:
(a) expressing a negative opinion about the personality or character of a Council Member,
Government Official or City employee;
(b) speaking disrespectfully about a Council Member, a Government Official or a City
employee;
(c) speaking or acting aggressively towards a Council Member, a Government Official or a
City employee;
(d) using offensive gestures or signs;
(e) questioning the motives of a Council Member, Government Official or City employee;
(f) using rude or offensive language or engaging in rude or offensive conduct;
(g) engaging in Harassing conduct as defined herein; or
(h) disrupting or unnecessarily delaying the conduct of business at the Council Meeting.
(2) During a Council Meeting, a person must:
(a) not speak on electronic communication devices when a person or Council Member is
speaking, except in the case of emergencies;
(b) cease speaking, if called to order by the person presiding over the meeting;
(c) adhere to the provisions of this Bylaw;
(d) adhere to Respectful Debate as defined herein; and,
(e) adhere to any rulings or decisions made pursuant to this Bylaw.
(3) Members wishing to speak shall be recognized by the presiding member in the order in
which the members indicate their request, preference being given to the mover and to the
seconder should either or both wish to speak. If more than one member speaks the
presiding member must call on the member who, in the presiding member’s opinion, first
spoke.
(4) Members not present during the introduction of the matter under debate shall not be
recognized by the presiding member until after the debate on the matter is concluded and
the matter is dealt with by Council, and shall not be considered present at the meeting for
the purposes of quorum during the portion of the meeting where they have been excluded
under this section. Members not present during the introduction of the matter under debate
shall not discuss that matter when recognized by the presiding member.
(5) Members are addressed, as appropriate, in the following manner: the Mayor as “Mayor
(here use the surname)”; a presiding member who is not the Mayor as Chair; and a
Councillor as “Councillor (here use the surname)”.
(6) A member wishing to speak for the purpose of speaking directly and concisely on the matter
under debate, may do so after being recognized by the presiding member. Speaking times
are limited to, unless extended by the president member where deemed appropriate or by
Council Motion:
1st Round 2nd Round Amendment
CoW Up to 5 minutes Up to 5 Minutes Additional 5 minutes
Council Workshop Up to 10 minutes Up to 10 Minutes Additional 5 minutes
Regular Council Up to 5 minutes Up to 5 minutes Up to 5 minutes
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 19 of 29
(7) No member may interrupt a member who is speaking except to raise a point of order.
(8) Members who are called to order by the presiding member:
(a) must immediately stop speaking;
(b) may explain their position on the point of order; and
(c) may appeal to Council for its decision on the point of order in accordance with section
132 of the Community Charter [authority of presiding member].
(d) If a member appeals the decision of the presiding member the question of whether the
presiding members’ decision will stand must be asked by the presiding member and
voted on without debate and without the presiding member voting. A tie vote in this
situation passes in the affirmative.
(9) Members speaking at a Council Meeting
(a) must use respectful language;
(b) must not use offensive gestures or signs;
(c) must speak only in connection with the matter being debated;
(d) may speak about a vote of Council only for the purpose of making a motion that the
vote be rescinded or reconsidered pursuant to section 38 of this Bylaw; and
(e) must adhere to the rules of procedure established under this Bylaw and to the decisions
of the presiding member and Council in connection with the rules and points of order.
(10) A member may require the question being debated at a Council Meeting to be read
at any time during the debate if that does not interrupt another member who is
speaking.
32. Expulsion from Council Meetings
(1) A person who contravenes the general rules of conduct, Respectful Debate or Accountability
as defined herein or the Council Code of Conduct as amended or replaced from time to
time, may be ordered expelled from the meeting in accordance with section 133 of the
Community Charter.
(2) If a member is of the opinion that a person has contravened the general rules of conduct,
the member must state on the record how the general rules of conduct were contravened.
(3) If the presiding member is of the opinion that the named person did not contravene the
general rules of conduct, the presiding member must state on the record why they believe
the rules of conduct were not contravened.
(4) If a member alleges a contravention of the general rules of conduct and the presiding
member is of the opinion that the named person contravened the general rules of conduct,
the presiding member shall:
(a) permit the person to apologize immediately to Council for the conduct that contravened
the Bylaw; or
(b) order the person to leave the Council Meeting immediately.
(5) If a person who has contravened the general rules of conduct is permitted to apologize and
does so apologize, the presiding Member shall:
(a) permit the person to remain in the meeting; or
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 20 of 29
(b) order the person to leave the meeting immediately if the presiding member is of the
opinion that the apology was inadequate.
(6) If a person does not voluntarily comply with an order to leave the meeting, that person may
be removed from the meeting by a peace officer, pursuant to s.133 (2) of the Community
Charter.
33. Motions Generally
(1) Council may debate and vote on a motion only if it is first made by one Council member and
then seconded by another.
(2) A member wishing to make a motion may do so after being recognized by the presiding
member and shall immediately state the motion in the form “I move that”.
(3) A Motion that deals with a matter that is not on the Agenda of the Council Meeting at which
the motion is introduced may be introduced with Council’s approval through the notice of
motion process set out in section 34 below.
(4) A Council member may make only the following motions, when the Council is considering a
Question:
(a) to refer (to committee or back to staff) – means to send the matter to committee or
staff to address details and additional information required in order for the matter to
be brought back to a meeting;
(b) to amend – means changing the words of a motion to add or omit words from the
original motion to clarify the wording of the motion;
(c) to lay on the table – means put the main motion temporarily aside to be dealt with
within the current meeting or on next meeting Agenda as unfinished business;
(d) to postpone indefinitely – means the matter is disposed of by a majority vote;
(e) to postpone to a certain time (date) - means to the matter is rescheduled for a vote at
a specified later time (date);
(f) to move the previous question – means to call the question by ending the debate and
bringing an immediate vote on the original motion;
(g) to adjourn – means to immediately adjourn to the next regularly scheduled meeting by
a simple majority vote;
(5) A motion may be withdrawn by the mover if done so before the presiding member states
the question. A motion may be withdrawn by the mover and seconder only with consent of
all members present.
(6) A motion made under subsections (4)(c) to (g) is not amendable or debatable.
(7) Council must vote separately on each distinct part of a question that is under consideration
at a Council Meeting if requested by a Council member.
34. Notice of Motion Process
(1) If a Member wishes to bring any matter that is not listed on the Agenda to Council for
consideration, they must provide a Notice of Motion to the Corporate Officer prior to the
meeting. The Corporate Officer will circulate the Notice of Motion to the rest of Council, if
time permits, prior to the meeting.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 21 of 29
(2) A copy of the motion will appear in the minutes of meeting referred to in Section 24(1)(o)
above as a Notice of Motion.
(3) Upon the Member being acknowledged by the Chair the Member will read aloud the Motion.
(4) The Corporate Officer shall place the Motion and any supporting materials provided by the
Member presenting the Motion on the Agenda of the next Council Meeting for
consideration.
35. Motion to Refer
Until it is decided, a Motion made at a Council Meeting to refer an item to a Committee or to
staff precludes an amendment of the main question.
36. Motion for the Main Question
(1) In this section, "main question", in relation to a matter, means the Motion that first brings
the matter before the Council.
(2) At a Council Meeting, the following rules apply to a Motion for the main question, or for the
main question as amended:
(a) if a member of Council moves to put the main question, or the main question as
amended, to a vote, that motion must be dealt with before any other amendments are
made to the motion on the main question; and
(b) if the motion for the main question, or for the main question as amended, is decided in
the negative, the Council may again debate the question, or proceed to other business.
37. Amendments Generally
(1) A Council member may, without notice, move to amend a motion that is being considered
at a Council Meeting.
(2) An amendment may propose removing, substituting for, or adding to the words of an original
motion.
(3) A proposed amendment must be reproduced in writing by the mover if requested by the
presiding member.
(4) A proposed amendment must be decided or withdrawn before the motion being considered
is put to a vote unless there is a call for the main question.
(5) An amendment may be amended once only.
(6) An amendment that has been defeated by a (negative) vote of Council cannot be proposed
again.
(7) A Council member may propose an amendment to an adopted amendment.
(8) The presiding member must put the main question and its amendments in the following
order for the vote of Council:
(a) a motion to amend a motion amending the main question;
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 22 of 29
(b) a motion to amend the main question, or an amended motion amending the main
question if the vote under subparagraph (a) is positive;
(c) the main question.
38. Reconsideration by Council Member
(1) Subject to subsection (5), a Council member who voted with the majority either for or
against a motion may, at the next Council Meeting:
(a) move to reconsider a matter on which a vote, other than to postpone indefinitely, has
been taken;
(b) move to reconsider an adopted bylaw after an interval of at least 24 hours following its
adoption; and
(c) Council must not discuss the main matter referred to in subsection (1) unless a motion
to reconsider that matter is adopted in the affirmative.
(2) When considering a motion to reconsider, Council has the same authority it had in its
original consideration of the matter, subject to the same conditions that applied to the
original consideration.
(3) A motion to reconsider can be debated but must not be reconsidered.
(4) Council may only reconsider a matter that has not:
(a) had the approval or assent of the electors and been adopted;
(b) been previously reconsidered under subsection (1) or section 131 of the Community
Charter [mayor may require Council reconsideration of a matter]; or
(c) been acted on irreversibly by an officer, employee, or agent of the City.
(5) If a motion to reconsider is defeated, the subject matter of the resolution or proceeding
may not be open for consideration by the Council within six months except by way of a new
and substantially different motion.
(6) Subject to applicable enactments, the Council may by resolution, rescind the most recent
reading of a proposed bylaw, other than first reading, and then give the proposed bylaw
that reading again with or without amendment.
(7) The conditions that applied to the adoption of the original bylaw, resolution, or proceeding
apply to its rescinding or amending under this section.
(8) A bylaw, resolution, or proceeding that is reaffirmed under subsection (1) or section 131 of
the Community Charter [Mayor may require Council reconsideration of a matter] is as valid
and has the same effect as it had before reconsideration.
39. Privilege
(1) In this section, a matter of privilege refers to any of the following motions:
(a) fix the time to adjourn;
(b) adjourn;
(c) recess;
(d) raise a question of privilege of the Council; and,
(e) raise a question of privilege of a member of Council.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 23 of 29
(2) A matter of privilege must be immediately considered by a vote of the majority of Council
Members present when it arises at a Council Meeting.
(3) For the purposes of subsection (2), a matter of privilege listed in subsection (1) has
precedence over those matters listed after it.
40. Reports from Committees
(1) Council may take any of the following actions in connection with a resolution it receives
from any committee or other body appointed by Council:
(a) agree or disagree with the resolution, support or deny support;
(b) amend the resolution;
(c) refer the resolution back to committee, etc.;
(d) postpone its consideration of the resolution.
41. Adjournment
(1) A Council may continue a Council Meeting
(a) after 10:30 pm only by an affirmative vote of the members present; and
(b) after 11:00 pm only by a unanimous vote of the members present.
(2) A motion to adjourn either a Council Meeting or the debate at a Council Meeting is always
in order if that motion has not been preceded at that meeting by the same motion.
(3) Subsection (2) does not apply to either of the following motions:
(a) a motion to adjourn to a specific day; or
(b) a motion that adds an opinion or qualification to a preceding motion to adjourn.
PART 5 – BYLAWS
42. Copies of Proposed Bylaws to Council Members
A proposed bylaw may be introduced at a Council Meeting only if a copy of it has been delivered
to each Council member at least 24 hours before the Council Meeting, or all Council members
present unanimously agree to waive this requirement.
43. Form of Bylaws
(1) A bylaw introduced at a Council Meeting must:
(a) be printed;
(b) have a distinguishing name;
(c) have a distinguishing number;
(d) contain an introductory statement of purpose; and
(e) be divided into sections if applicable.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 24 of 29
44. Bylaws to be Considered Separately or Jointly
(1) Council must consider a proposed bylaw at a Council Meeting either:
(a) separately when directed by the presiding member or requested by another Council
member; or
(b) jointly with other proposed bylaws in the sequence determined by the presiding
member.
45. Reading and Adopting Bylaws
(1) The presiding member of a Council Meeting may:
(a) have the Corporate Officer read a synopsis of each proposed bylaw or group of proposed
bylaws; and then
(b) request a motion that the proposed bylaw or group of bylaws be read.
(2) The only motion required for the reading of a bylaw shall be:
“That (short title of bylaw) be given first reading (or first and second readings, or first,
second and third readings).”
(3) The only motion required for the adoption of a bylaw shall be:
“That (short title of bylaw) be adopted.”
(4) A proposed bylaw may be debated and amended at any time during the first three readings
unless prohibited by the Community Charter and, if amended, a motion at third reading
shall be “to give the bylaw third reading as amended”.
(5) Subject to section 477 of the Local Government Act [OCP adoption procedures], each
reading of a proposed bylaw must receive the affirmative vote of a majority of the Council
members present.
(6) In accordance with section 135 of the Community Charter [requirements for passing
bylaws], Council may give two or three readings to a proposed bylaw at the same Council
Meeting.
(7) Despite section 135(3) of the Community Charter [requirements for passing bylaws], and
in accordance with section 477 and 480 of the Local Government Act [public hearings],
Council may adopt a proposed official community plan bylaw or zoning bylaw at the same
meeting at which the bylaw received third reading.
(8) The Corporate Officer is hereby authorized to consolidate one or more of the bylaws of the
City pursuant to Section 139 [consolidation of bylaws] of the Community Charter and to
make minor corrections to bylaws at third reading and adoption of bylaws, such as but not
limited to spelling mistakes and sequential numbering errors.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 25 of 29
46. Bylaws Must be Signed
(1) After a bylaw is adopted, and signed by the Corporate Officer and the presiding member of
the Council Meeting at which it was adopted, the Corporate Officer must have it placed in
the City’s records for safekeeping and endorse upon it:
(a) the City’s corporate seal, the dates of its readings and adoption; and
(b) the date of Ministerial approval or approval of the electorate if applicable.
PART 6 - RESOLUTIONS
47. Form of Resolution
A resolution shall be dealt with on a motion put by a member and seconded by another member.
48. Introducing Resolutions
(1) The presiding member of a meeting may:
(a) have the Corporate Officer read the resolution; and
(b) request a motion that the resolution be introduced.
PART 7 - COMMITTEE OF THE WHOLE (CoW)
49. Meeting Procedures
(1) The Committee of the Whole meetings will be held in the Council Chambers on the first and
third Tuesday of each month, except August, unless otherwise resolved by Council.
(2) Annually Council must make available to the public a schedule of the dates, times, and
places of regular Committee of the Whole meetings in the same manner as is required for
regular Council Meetings. The Committee of the Whole meeting schedule may be combined
and made available with the annual notice of regular Council Meetings.
(3) A special meeting of the Committee of the Whole may be called in the same manner as a
special Council Meeting as provided for in the Community Charter and notice of this special
Committee of the Whole meeting must be given in the same manner as for a special Council
Meeting.
(4) At any time during a regular or special Council Meeting for which proper notice has been
given Council may resolve to go into Committee of the Whole without further notice. Upon
the Committee of the Whole rising and reporting, the regular or special Council Meeting will
resume with the first order of business thereafter being Council considering the report of
the Committee of the Whole.
50. Minutes of CoW Meeting to be Maintained and Available to Public
(1) Minutes of the proceedings of CoW must be:
(a) legibly recorded;
(b) certified by the Corporate Officer; and
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 26 of 29
(c) open for public inspection in accordance with section 97(1)(c) of the Community
Charter [other records to which public access must be provided].
51. Presiding Members at CoW Meetings and Quorum
(1) The Mayor or Acting Mayor shall preside at CoW meetings.
(2) The quorum of CoW is the majority of Council members.
PART 8 – COMMITTEES and COMMISSIONS
52. Committees and Commissions of Council
(1) Council shall appoint all representatives on Committees, Commissions, or other bodies to
which the City is entitled to appoint representatives except Standing Committees.
(2) Council may establish and appoint a Select Committee to consider or inquire into any
matter and to report its findings and opinion and recommendations to Council. At least one
member of a Select Committee must be a Council member and persons who are not Council
members may be appointed. Council may dissolve a Select Committee at any time.
(3) The Mayor may establish Standing Committees for matters the Mayor considers would be
more appropriately dealt with by committee and must appoint persons to those
committees. At least half of the members of a Standing Committee must be Council
members and persons who are not Council members may be appointed.
(4) The Mayor may dissolve a Standing Committee at any time.
(5) The authority to appoint persons to Committees and Commissions includes the authority to
rescind the appointment at any time.
53. Duties and Authority of Standing Committees
(1) Standing Committees must consider, inquire into, report, and make recommendations to
Council about matters that are referred by the Mayor or Council or on matters set out on
the committee’s terms of reference.
(2) Standing Committees should report their findings and opinions to Council as set out in their
terms of reference or at the next Council Meeting if a time is not specified.
(3) Standing Committees are advisory in nature unless enabled by bylaw.
54. Duties and Authority of Select Committees
(1) Select Committees must consider, inquire into, report, and make recommendations to
Council about matters that are referred by Council or on matters set out on the committee’s
terms of reference.
(2) Select Committees should report their findings and opinions to Council as set out in their
terms of reference or at the next Council Meeting if a time is not specified.
(3) Select committees are advisory in nature unless enabled by bylaw.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 27 of 29
55. Schedule of Committee Meetings
(1) At its first meeting after its establishment or the first meeting of the year, a committee must
establish an annual schedule of meetings to be held at City Hall unless otherwise stated in
the terms of reference for the committee and must provide a copy of the schedule to the
Corporate Officer.
(2) Standing and select committees should meet at minimum on a quarterly basis.
(3) The Chair of a committee may call a meeting of the committee in addition to the scheduled
meetings or may cancel a meeting.
56. Notice of Committee Meetings
(1) Subject to subsection (2), after the committee has established the annual schedule of
committee meetings, including the times, dates and places of the committee meetings,
notice of the schedule must be given by the Corporate Officer by:
(a) posting the meeting dates, time and places on the City’s website; and
(b) providing a copy of the schedule to each member of the committee.
(2) Where revisions are necessary to the annual schedule of committee meetings, the
Corporate Officer must, as soon as possible, update the City’s website with any revisions to
the date, time and place or cancellation of a committee meeting.
57. Attendance at Committee Meetings
(1) Except where the provisions of section 90 of the Community Charter [meetings that may or
must be closed to the public] apply, all committee meetings are open to the public.
(2) Before closing a committee meeting or part of a committee meeting to the public, the
committee must pass a resolution in a public meeting in accordance with section 92 of the
Community Charter, which includes the reason for the closed meeting as described in
section 90 of the Community Charter.
(3) Individuals that are not members of the committee are not permitted to participate in
discussion during committee meetings unless called upon by the Chair. If a member
alternate is in attendance in addition to the primary member the member alternate is not
permitted to participate in discussion unless called upon by the Chair.
(4) Only voting members as identified in the committee terms of reference may vote on
committee matters. If a member alternate is in attendance in addition to the primary
member the member alternate is not permitted to vote.
(5) Members shall provide the Committee Clerk with a confirmation of their planned method
of attendance at a Committee meeting (if the meeting is held through Electronic Means, in-
person, or through a hybrid of both) no later than the end of day the day before the meeting.
58. Quorum
The quorum for a Committee is a majority of all of its members unless otherwise noted in the
terms of reference for that committee.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 28 of 29
59. Conduct and Debate
The rules and procedures of Council defined in this Bylaw must be observed during Committee
meetings, including the requirements to engage in Respectful Debate, demonstrate
Accountability, and to abstain from Harassing conduct toward another Member, a Committee
appointee, volunteer or staff.
60. Minutes of Committee Meetings to be Maintained and Available to Public
(1) Minutes of the proceedings of a Committee must be:
(a) legibly recorded;
(b) certified as correct and signed by the Chair once approved by the Committee; and
(c) available for public inspection at City Hall and on the website, other than a meeting or
part of a meeting that is closed to the public.
(2) Sections (60)(1)(a), (b) and (c) shall only apply to meetings of the following, unless this
bylaw provides for other procedures for taking of minutes by one or more bodies referred
to in this subsection, the body is exempted by regulation, or to the extent they are modified
by regulations:
(a) a Standing or Select Committee established by Council;
(b) a Commission established under section 143 of the Community Charter;
(c) a body that under the Community Charter or any other Act may exercise the powers of
Council;
(d) a parcel tax review panel established under section 204 of the Community Charter;
and,
(e) a body prescribed by regulation.
PART 9 – GENERAL
61. Severance
(1) If any section, subsection or clause of this Bylaw is for any reason held to be invalid by the
decision of a court of competent jurisdiction, such decision will not affect the validity of the
remaining portions of this Bylaw.
(2) This Bylaw may not be amended or repealed and substituted unless Council first gives
Alternate Public Notice or notice in accordance with section 94 of the Community Charter
[public notice].
62. Modifications
(1) This Bylaw shall be reviewed by Council on each 12-month anniversary of its adoption to
determine if amendments are required.
(2) In the event that Council determines through a Resolution that amendments are required,
amendments to this Bylaw shall be presented to Council within three (3) months of that
Resolution, with final adoption of amendments within five (5) months of that Resolution.
Maple Ridge Council Procedure Bylaw No. 7799-2021 Page 29 of 29
READ a first time the 29th day of March, 2022.
READ a second time the 29th day of March, 2022.
READ a third time the 29th day of March, 2022.
NOTICE of intention to proceed with adoption published in the Maple Ridge-Pitt Meadows
News, on April 8, 2022 and April 15, 2022, pursuant to Section 124(3) of the Community
Charter.
ADOPTED, the ____ day of __________, 2022.
PRESIDING MEMBER CORPORATE OFFICER
1002CITY OF MAPLE RIDGE BYLAW NO. 7848-2022 A bylaw to amend Maple Ridge 2022-2026 Financial Plan Bylaw No. 7813-2021 WHEREAS, a process of public consultation was undertaken in adopting the previous financial plan; AND WHEREAS, the public will have the opportunity to provide comments and questions with respect to the amendment to the financial plan; AND WHEREAS, Council deems this to be a process of public consultation under Section 166 of the Community Charter; NOW THEREFORE, the Council for the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge 2022-2026 Financial Plan Amending Bylaw No. 7848-2022". 2. The Maple Ridge 2022-2026 Financial Plan Bylaw No. 7813-2021 is hereby amended by replacing "Statement 1, Statement 2 and Statement 3" entirely with "Statement 1, Statement 2 and Statement 3" attached to and forming part of this bylaw. READ a first time the 26th day of April, 2022. READ a second time the 26th day of April, 2022. READ a third time the 26th day of April, 2022. PUBLIC CONSULTATION completed on the ADOPTED the day of day of PRESIDING MEMBER CORPORATE OFFICER
Statement 1 Consolidated Financial Plan 2022-2026 (in $ thousands) 2022 2023 2024 2025 2026 REVENUES Development Fees Developer Contributed Assets 20,000 20,000 20,000 20,000 20,000 Developer Cost Charges 32,051 8,225 11,717 26,003 7,417 Developer Projects & Amenity Contributions 1,484 150 Parkland Acquisition 2,196 200 200 200 200 Contribution from Others 1,727 1,343 1,351 1,356 1,363 Development Fees Total 57,458 29,768 33,418 47,559 28,980 Property Taxes 100,391 105,800 111,509 117,369 123,132 Parcel Charges 3,601 3,716 3,835 3,958 4,085 Fees & Charges 52,910 55,822 58,927 62,274 65,888 Interest 2,695 2,710 2,725 2,740 2,755 Grants 13,660 6,011 6,015 37,481 4,881 Total Revenues 230,715 203,827 216,429 271,381 229,721 EXPENDITURES Operating Expenditures Debt Interest Payments 1,760 1,600 2,353 2,176 1,969 Amortization 24,594 24,594 24,594 24,594 24,594 Other Expenditures 146,908 140,904 147,773 155,529 165,957 Total Expenditures 173,262 167,098 174,720 182,299 192,520 ANNUAL SURPLUS 57,453 36,729 41,709 89,082 37,201 Add Back: Amortization Expense (Surplus) 24,594 24,594 24,594 24,594 24,594 Less: Capital Expenditures 167,741 33,204 38,674 81,923 28,787 Less: Developer Contributed Capital 20,000 20,000 20,000 20,000 20,000 CHANGE IN FINANCIAL POSITION (105,694) 8,119 7,629 11,753 13,008 OTHER REVENUES Add: Borrowing Proceeds 28,901 OTHER EXPENDITURES Less: Principal Payments on Debt 4,057 4,176 4,979 5,127 5,282 TOTAL REVENUES LESS EXPENSES (80,850) 3,943 2,650 6,626 7,726 INTERNAL TRANSFERS Transfer From Reserve Funds Capital Works Reserve 2,512 250 250 250 250 Equipment Replacement Reserve 9,174 3,539 2,832 2,068 1,977 Fire Department Capital Reserve 245 Sanitary Sewer Reserve 1,122 Total Transfer From Reserve Funds 13,053 3,789 3,082 2,318 2,227 Less :Transfer To Reserve Funds Capital Works Reserve 1,105 1,411 941 1,574 1,214 Equipment Replacement Reserve 3,195 3,228 3,417 3,570 3,729 Fire Department Capital Reserve 1,040 1,182 1,279 1,380 1,535 Land Reserve 5 5 5 5 5 Total Transfer To Reserve Funds 5,345 5,826 5,642 6,529 6,483 Transfer From (To) Own Reserves 67,741 2,190 (431) (997) (1,908) Transfer From (To) Surplus 5,401 (4,096) 341 (1,418) (1,562) Transfer From (To) Surplus & Own Reserves 73,142 (1,906) (90) (2,415) (3,470) TOTAL INTERNAL TRANSFERS 80,850 (3,943) (2,650) (6,626) (7,726) BALANCED BUDGET
Statement 2 Revenue and Property Tax Policy Disclosure REVENUE DISCLOSURE Revenue Proportions 2022 2023 2024 2025 2026 $ ('OOOs) % $ ('OOOs) % $ ('OOOs) % $ ('OOOs) % $ ('OOOs) % Revenues Property Taxes 100,391 38.8 105,800 51.9 111,509 51.5 117,369 43.2 123,132 53.5 Parcel Charges 3,601 1.4 3,716 1.8 3,835 1.8 3,958 1.5 4,085 1.8 Fees & Charges 52,910 20.4 55,822 27.4 58,927 27.2 62,274 22.9 65,888 28.7 Borrowing Proceeds 28,901 11.1 Other Sources 73,813 28.4 38,489 18.9 42,158 19.5 87,780 32.3 36,616 15.9 Total Revenues 259,616 100 203,827 100 216,429 100 271,381 100 229,721 100 Other Sources include: Development Fees Total 57,458 22.1 29,768 14.7 33,418 15.3 47,559 17.5 28,980 12.5 Interest 2,695 1.0 2,710 1.3 2,725 1.3 2,740 1.0 2,755 1.2 Grants (Other Govts) 13,660 5.3 6,011 2.9 6,015 2.8 37,481 13.8 4,881 2.1 Property Sales 73,813 28.4 38,489 18.9 42,158 19.5 87,780 32.3 36,616 15.9 OBJECTIVES & POLICIES Progert~ Tax Revenue Property tax revenue is the City's primary revenue source, and one which is heavily reliant on the residential class. Diversification of the tax base and generation of non-tax revenue are ongoing objectives, outlined in Financial Sustainability Policy 5.52 section 6. The Financial Plan includes property tax increases that are as listed below: 2022 2023 2024 2025 2026 General Purpose 2.00% 2.00% 2.00% 2.00% 2.00% RCMP Contract Settlement 1.60% Infrastructure Replacement 0.00% 0.90% 0.90% 1.00% 1.00% Parks & Recreation 0.00% 0.60% 0.60% 0.40% 0.25% Drainage 0.00% 0.00% 0.00% 0.00% 0.00% Total Property Tax Increase 3.60% 3.50% 3.50% 3.40% 3.25% Information on the tax increases and the cost drivers can be found in the most recent Financial Plan Overview Report. As outlined in the staff report accompanying this bylaw the 2022 and 2023 General Purpose portion increase by 1.6% due to the increased cost of the RCMP contract. To offset this increase the levies for Infrastructure Replacement and Parks & Recreation have been paused for 1 year. In addition, the Drainage Levy has been removed pending the Integrated Storm (Drainage) Master Plan. Specific policies discussing the tax increases are included in the Financial Sustainability Plan and related policies. Property tax revenue includes property taxes as well as grants in lieu of property taxes.
Statement 2 Revenue and Property Tax Policy Disclosure Parcel Charges Parcel charges are comprised of a recycling charge, a sewer charge, and on some properties, a local area service or improvement charge. Parcel charges are a useful tool to charge all or a subset of properties for a fixed or variable amount to support services. Unlike property taxation the variable amount does not need to be related to the property assessment value, but can be something that more accurately reflects the cost of the service. Fees & Charges Fees should be reviewed annually and updated if needed. Past fee amendments include recreation fees, development application fees, business license fees and cemetery fees. A major amendment to the Development Costs Charges (DCC) was approved in 2018. Fees are often used to offset the costs of providing specific services. The utility fees are reviewed annually with a view towards using rate stabilization practices to smooth out large fluctuations in rates, as set out in the Business Planning Guidelines. Borrowing Proceeds Debt is used when it makes sense, and with caution as it commits future cash flows to debt payments, restricting the ability to use these funds to provide other services. The source of the debt payments needs to be considered as does the justification for advancing the project. More information on previously approved borrowing can be found in the most recent Financial Plan Overview report and on our website for information on the new parks and recreation infrastructure. Other Sources This will vary greatly year to year as it includes: • Development fees which fund capital projects from the DCC Reserve • Contribution from others in relation to capital • Grants which are sought from various agencies and may be leveraged with City funds PROPERTY TAX DISCLOSURE Property Tax Revenue Distribution Property Class Taxation Revenue Assessed Value Tax Rate Multiple ('OOOs) ($ per 1000) (Rate/ Res. Rate) 1 Residential 77.616.607 79.0% 32.168.686 92.00/o 2.4128 1.0 2 Utility 856.735 1.0% 21.418 0.1% 40.0000 16.6 4 Major lndust1y 0.00/o 0.00/o 14.2388 5.9 5 Ligllt Industry 4,760.143 4.8% 668,616 1-9% 7.1194 3.0 6 Business. Otller 14,913.148 15.2% 2.094.720 6.00/o 7.1194 3.0 8 Rec .. Non-Profit 61.687 0.1% 6.067 0.0% 10.1682 4.2 9 Fa1111 87.202 0.1% 4.560 0.0% 19.1216 7.9 Total 98,295,521 1000/o 34,964,067 100%
Statement 2 Revenue and Property Tax Policy Disclosure Objectives & Policies Property taxes are the City's largest source of revenue and are contained by efficient business practices. Annual Business Planning practices are the mechanism for resource allocation decisions. The City's Financial Sustainability Policy section 6 discusses the necessity of diversifying the tax base. Development of employment-related properties is one method of diversification; therefore a key performance measurement in Strategic Economic Initiatives tracks the increased investment and development of non-residential properties. A policy in the Financial Sustainability Plan that calls for stable tax increases and the adoption of the annual increase early in the prior year in the Business Planning Guidelines provides citizens with a more stable and predictable set of cost increases. In some cases, costs are phased in over multiple years to stay within the set tax increases. Property Tax Rates It is policy to adjust property tax rates annually to negate the impact of fluctuations in the market values of properties. Property tax increases are then applied at the same relative increase for all classes, unless legislation restricts the rates, as with Class 2, Utility. The Business Class and Light Industry Class properties have the same tax rate and are treated as a composite class when setting the tax rates, as the types of businesses in each class are similar. In reviewing tax rates to ensure competitiveness, absolute rates, tax multiples and the overall tax burden are considered. The impact that assessed values have when comparing to other geographical areas must be considered in a comparison of tax rates. Permissive Tax Exemptions Council has set policies around the use of permissive tax exemptions. These are Council Policies 5.19 through 5.24. These policies discuss Churches, Community Halls, Heritage Sites, Homes for the Care of Children and the Relief of the Aged, the Poor, the Disabled and the Infirm, Municipal Recreational Services, Private Hospitals and Daycares, Private School and Youth Recreation Groups. Revitalization Tax Exemptions (no current programs) In the past, Revitalization Tax Exemptions have been leveraged as a tool to provide incentives for the attainment of strategic goals related to land development and the attraction of high-value jobs. The Town Centre Investment Incentive Program was established to attract private investment in the fulfillment of the Town Centre Area Plan. Similarly, the Employment Land investment Incentive Program was designed to encourage job creation by supporting investment in buildings and infrastructure on identified "employment lands".
Statement 3 Capital Expenditure Disclosure The sole purpose of this statement is to meet legislative requirements and highlight the value of the Development Cost Charges; no other conclusions should be drawn from the figures. This disclosure is required under the Local Government Act section 560 (2); capital costs attributable to projects to be partially funded by Development Cost Charges (DCC) must be included in the financial plan. The DCC program includes projects as far out as 2041 therefore the capital expenditures must be extended to match. Certain types of projects are not planned past the five year time horizon of the Financial Plan. Much less scrutiny is given to projects that are planned in years 2027 through 2041. Projects in these years may exceed annual funding available. Capital Program for 2027 -2041 (in $ thousands) Capital Works Program Source of Funding Development Fees Development Cost Charges Parkland Acquisition Reserve Contribution from Others Borrowing Proceeds Grants Transfer from Reserve Funds Revenue Funds 403,086 208,953 1,259 210,212 37,355 20,621 134,897 192,874 403,086
1003
A General Municipal B RCMP Contract Selltement Levy Total A Greater Vancouver Regional District City of Maple Ridge Schedule 'A' to Bylaw No. 7849-2022 Tax Rates (dollars of tax per $1,000 taxable value) 2 4 5 6 Major Light Business/ Residential utility Industry Industry other 2.3755 39.3822 14.0189 7.0094 7.0094 0.0373 0.6178 0.2199 0.1100 0.1100 2.4128 40.0000 14.2388 7.1194 7.1194 City of Maple Ridge Schedule 'B' to Bylaw No. 7849-2022 Tax Rates (dollars of tax per $1,000 taxable value) 1 2 4 5 6 Major Light Business/ Residential Utility Industry Industry Other 0.0526 0.1841 0.1788 0.1788 0.1289 8 9 Rec/ Non-profit Farm 10.0112 18.8263 0.1570 0.2953 10.1682 19.1216 8 9 Rec/ Non-profit Farm 0.0526 0.0526
CITY OF MAPLE RIDGE
BYLAW NO. 7842-2022
A Bylaw to further amend Maple Ridge Recycling Charges Bylaw No. 4655-1992
_____________________________________________________________________________________
WHEREAS the Council has by bylaw imposed charges against the owners of real property to fund
recycling programs and wishes to amend those charges for all uses;
AND WHEREAS it is deemed expedient to further amend Maple Ridge Recycling Charges Bylaw
No. 4655-1992;
NOW THEREFORE, The Council of the City of Maple Ridge ENACTS AS FOLLOWS:
1.This Bylaw shall be cited for all purposes as “Maple Ridge Recycling Charges Amending Bylaw
No. 7842-2022”.
2.That Schedule “B” of Maple Ridge Recycling Charges Bylaw No. 4655-1992, as amended, be
deleted in its entirety and Schedule “B” attached hereto be substituted thereto.
READ a first time the 26th day of April, 2022.
READ a second time the 26th day of April, 2022.
READ a third time the 26th day of April, 2022.
ADOPTED the day of , 2022.
____________________________ ____________________________
PRESIDING MEMBER CORPORATE OFFICER
Attachment: Schedule “B”
1004
7842-2022
City of Maple Ridge
Maple Ridge Recycling Charges Bylaw No. 4655-1992
SCHEDULE “B”
Recycling Charges (Annual Rates)
Recycling Charge 2022 2023 2024 2025 2026
A.Single Family Residential
(1)Per Taxable Property $39.86 $40.96 $42.09 $43.24 $44.43
B.Multi-Family Residential
(1)Where individual curbside collection is
provided or no collection is available:
Per Taxable Property $39.86 $40.96 $42.09 $43.24 $44.43
(2)Where centralized collection is provided the
Recycling Charge is included in the Curbside
Collection Charge:
Per Taxable Property Not Applicable
C.Industrial, Commercial, Institutional
(1)Per Taxable Property $39.86 $40.96 $42.09 $43.24 $44.43
Curbside Collection Charge
A.Single Family Residential
(1)Per Dwelling Unit $41.02 $42.14 $43.30 $44.49 $45.72
B.Multi-Family Residential
(1)Where individual curbside collection is
provided:
Per Dwelling Unit $41.02 $42.14 $43.30 $44.49 $45.72
(2)Where centralized collection is provided:
Per Dwelling Unit $40.73 $41.85 $43.00 $44.18 $45.40
CITY OF MAPLE RIDGE
BYLAW NO.7385-2022
A bylaw to impose rates for the payment of dyke maintenance costs in Albion Dyking District
WHEREAS, the Council of the City of Maple Ridge, acting as Receiver for the Albion Dyking District,
must by bylaw establish a tax rate bylaw for the Albion Dyking District to impose rates for the
payment of dyke maintenance, improvements, equipment repair and related costs;
NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited for all purposes as “Maple Ridge Albion Dyking District Tax
Rates Bylaw No. 7385-2022”.
2.The following rates are hereby imposed and levied for those lands within the
boundaries of Albion Dyking District:
(a)a rate of $1.11229 per $1,000 of assessment of land and improvements
in all categories.
3.If any section, subsection, clause or other part of this Bylaw is for any reason held to
be invalid by the decision of a court of competent jurisdiction, such decision will not
affect the validity of the remaining portions of this Bylaw.
READ a first time the 26th day of April, 2022.
READ a second time the 26th day of April, 2022.
READ a third time the 26th day of April, 2022.
ADOPTED, the ____ day of ___________, 2022.
_______________________________
PRESIDING MEMBER
_______________________________
CORPORATE OFFICER
1005
CITY OF MAPLE RIDGE
BYLAW NO. 7386-2022
A bylaw to impose rates for the payment of dyke maintenance costs in Maple Ridge Road 13 Dyking
District
WHEREAS, the Council of the City of Maple Ridge, acting on behalf of the Trustees for Maple Ridge
Road 13 Dyking District, must establish a tax rate bylaw for the Road 13 Dyking District, to impose
rates for the payment of dyke maintenance, improvements, equipment repair and related costs;
NOW THEREFORE, the Council of the City of Maple Ridge enacts as follows:
1.This Bylaw may be cited for all purposes as “Maple Ridge Road 13 Dyking District Tax
Rates Bylaw No. 7386-2022.”
2.The following rates are hereby imposed and levied for those lands within the
boundaries of Maple Ridge Road 13 Dyking District:
For purposes of dyke maintenance and improvements and equipment repair and
maintenance:
(a)a rate of $0.24295 per $1,000 of assessment of land and improvements in
all categories
(b)a rate of $12.00 per acre of land with a minimum charge of $5.00.
3.If any section, subsection, clause or other part of this Bylaw is for any reason held to
be invalid by the decision of a court of competent jurisdiction, such decision will not
affect the validity of the remaining portions of this Bylaw.
READ a first time the 26th day of April, 2022.
READ a second time the 26th day of April, 2022.
READ a third time the 26th day of April, 2022.
ADOPTED, the ____ day of ___________, 2022.
_______________________________
PRESIDING MEMBER
_______________________________
CORPORATE OFFICER
1006
1100 COMMITTEE REPORTS AND RECOMMENDATIONS
11011·~·-· mapleridge.ca City of Maple Ridge TO: His Worship Mayor Michael Morden and Members of Council MEETING DATE: May 3, 2022 FILE NO: 2022-034-RZ FROM: Chief Administrative Officer MEETING: C o W SUBJECT: First Reading Zone Amending Bylaw No. 7852-2022 11956, 11946, 11936 & 11926 236 Street and 23638 Dewdney Trunk Road EXECUTIVE SUMMARY: An application has been received to rezone the subject properties located at 11956, 11946, 11936 & 11926 236 Street and the majority of 23638 Dewdney Trunk Road, from RS-3 (Single Detached Rural Residential) to RM-1 (Low Density Townhouse Residential), to permit the future construction of 52 townhomes. The northern portion of 23638 Dewdney Trunk Road is also to be rezoned from RS-3 (Single Detached Rural Residential) to R-2 Single Detached (Medium Density) Urban Residential to create three single-family lots. To proceed further with this application additional information is required as outlined below. As per Council Policy 6.31, this application is subject to the Community Amenity Contribution (CAC) program. The CAC rates in Policy 6.31 are currently under review, and if approved at an upcoming Council meeting, it is anticipated that this application will be subject to new rates. The expected CAC contribution rate for this rezoning application will be confirmed in the second reading report. RECOMMENDATIONS: 1. That Zone Amending Bylaw No. 7852-2022 be given first reading; and further 2. That the applicant provide further information as described on Schedules B to E of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. DISCUSSION: a) Background Context: Applicant: Legal Description: OCP: Existing: Proposed: 2022-034-RZ Alvair Development Ltd. Lot 45 Section 16 Township 12 Plan NWP20770; Lot 46 Section 16 Township 12 Plan NWP20770; Lot 4 7 Section 16 Township 12 Plan NWP20770; Lot 48 Section 16 Township 12 Plan NWP20770; Lot 3 Section 16 Township 12 Plan NWP10361 Urban Residential Urban Residential Page 1 of 6
Within Urban Area Boundary: Area Plan: OCP Major Corridor: Zoning: Existing: Proposed: Surrounding Uses: North: South: East: West: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: b) Site Characteristics: Yes General Land Use Plan Yes RS-3 (Single Detached Rural Residential) RS-3 (Single Detached Rural Residential) RM-1 (Low Density Townhouse Residential); and R-2 Single Detached (Medium Density) Urban Residential Use: Single-Family Residential; and Multi-Family Residential Zone: R-3 (Single Detached (Intensive) Urban Residential); and RM-1 (Low Density Townhouse Residential) Designation: Urban Residential Use: Zone: Single-Family Residential RS-1b (Single Detached (Medium Density) Residential) Designation: Urban Residential Use: Zone: Designation: Use: Zone: Designation: Light Industrial M-2 (General Industrial) Urban Residential Multi-Family Residential RM-1 (Low Density Townhouse Residential) Urban Residential Single-Family Residential Single-Family Residential and Multi-Family Residential 1.06 ha (2.62 acres) 236 Street and a municipal lane Urban Standard The subject properties consist of low-density residential dwellings in the form of single-family detached houses which abut Dewdney Trunk Road and 236 Street (see Appendices A and 8). There is a mix of mature indigenous and non-indigenous vegetation found throughout the site. There are no known water features and the subject properties are relatively flat with little to no changes in elevation. The subject properties are surrounded by different dwelling forms and densities, with the most dominant forms being townhouses and intensive residential dwelling units. 2022-034-RZ Page 2 of 6
c) Project Description: The development proposes to rezone the majority of the site (see Appendix C) from RS-3 (Single Detached Rural Residential) to RM-1 (Low Density Townhouse Residential) to create 52 dwelling units. The remainder of the site will be rezoned from RS-3 (Single Detached Rural Residential) to R-2 Single Detached (Medium Density) Urban Residential to create 3 single-family lots. Multi-Family Residential -RM-1 (Low Density Townhouse Residential) The development application proposes to rezone the majority of the site to the RM-1 zone to enable the creation of 52 dwelling units within nine separate buildings (see Appendix D). A common driveway access will be permitted from 236 Street and a secondary access is permitted from a municipal lane to the north. The proposed development will have two outdoor amenity areas and one indoor amenity area centrally located on the site. The development is proposing that a combination of the dwelling units be in a tandem parking configuration and double configuration. A table of the breakdown of tandem parking versus side-by-side parking is provided below: Parking Configuration Number of Dwelling Units Percentage of Dwelling Units Double (side-by-side) 34 65% Tandem (one behind the other) 18 35% Total 52 100% The proposed number of dwelling units with tandem parking contravenes Council Policy No. 6.35, which took effect on May 25, 2021. Council Policy 6.35, subsection 2, limits the number of tandem parking garage units to a maximum of 30% (Appendix E). However, an increase in tandem garage parking may be permitted if on-street parking is available adjacent to the development and if there are geographical constraints. The site is flat, with no geotechnical constraints and parking is not permitted on Dewdney Trunk Road, but is permitted on 236 Street. Each dwelling unit will be required to install Level 2 electrical infrastructure to accommodate the future use of electric vehicles. The proposed development will be requesting lot line setback variances for both the building faces and accessory projection structures (e.g. stairs, porches, utility closets, balconies, patios, etc.) on the front, rear, interior and exterior lot lines. The specific variances will be outlined in a future report to Council. Single-Family Residential -R-2 (Single Detached (Medium Density) Urban Residential) The small northern portion of the subject site fronting Dewdney Trunk Road is being proposed to be rezoned to the R-2 zone to enable the creation of three lots of not less than 336m2 (0.08 acres) abutting Dewdney Trunk Road. Vehicle access to the proposed lots will be from a rear municipal lane while pedestrian access will be from both the front and back. At this time the current application has been assessed to determine its compliance with the Official Community Plan (OCP) and provide a land use assessment only. Detailed review and comments will need to be made once full application packages have been received. A more detailed analysis and further reports will be required prior to second reading. Such assessment may impact proposed lot boundaries and yields, OCP designations and bylaw particulars, and may require application for further development permits. 2022-034-RZ Page 3 of 6
Any subdivision layout provided is strictly preliminary and could change after servicing details and analysis reports are reviewed. Any subdivision layout provided is strictly preliminary and must be approved by the Approving Officer. d) Planning Analysis: Official Community Plan: The development site is currently designated Urban Residential in the Official Community Plan. The Urban Residential designation Major Corridor Policies support the proposed development under the -RM-1 (Low Density Townhouse Residential) zone and the R-2 Single Detached (Medium Density) Urban Residential zone. In this regard, section 3-20 of the Official Community Plan supports different housing forms which consist of single detached dwellings, duplexes, triplexes, fourplexes, courtyard residential developments, townhouses, and apartments along the Major Corridor. Additionally, the policy also supports maximum heights of two and a half storeys for ground-oriented developments. Section 3-21 of the Official Community Plan in which the proposed development is subject to, requires that adverse parking and traffic is minimized in the existing neighbourhood whilst supporting a gradual transition of scale and density through building mass and form. The proposed development will be reviewed to ensure it conforms with the Official Community Plan and the Development Permit Area Guidelines. Zoning Bylaw: The current application proposes to rezone the subject properties located at 11956, 11946, 11936 & 11926 236 Street and the majority of 23638 Dewdney Trunk Road, from RS-3 (Single Detached Rural Residential) to RM-1 (Low Density Townhouse Residential), to permit the future construction of 52 dwelling units and a small portion of 23638 Dewdney Trunk Road from RS-3 (Single Detached Rural Residential) to R-2 Single Detached (Medium Density) Urban Residential to create three lots exceeding 315m2 (see Appendicies C and D). Any variations from the requirements of the proposed zone will require a Development Variance Permit application. Development Permits: Pursuant to Section 8.7 of the OCP, a Multi-Family Development Permit application is required to ensure the proposed townhouse portion of the site enhances existing neighbourhoods with compatible housing styles that meet diverse needs, and minimize potential conflicts with neighbouring land uses. 2022-034-RZ Page 4 of 6
Advisory Design Panel: A Multi-Family Development Permit is required for the townhouses and must be reviewed by the Advisory Design Panel prior to second reading. Development Information Meeting: A Development Information Meeting is required for this application. Prior to second reading the applicant is required to host a Development Information Meeting in accordance with Council Policy 6.20. e) Interdepartmental Implications: In order to advance the current application, after first reading, comments and input, will be sought from the various internal departments and external agencies listed below: a) Engineering Department; b) Operations Department; c) Fire Department; d) Building Department; e) Parks, Recreation and Culture Department; The above list is intended to be indicative only and it may become necessary, as the application progresses, to liaise with agencies and/or departments not listed above. f) Development Applications: In order for this application to proceed the following information must be provided, as required by Development Procedures Bylaw No. 5879-1999 as amended: 1. A complete Rezoning Application (Schedule B or Schedule C); 2. A Multi-Family Residential Development Permit Application (Schedule D); 3. A Development Variance Permit (Schedule E); and 4. A Subdivision Application. The above list is intended to be indicative only, other applications may be necessary as the assessment of the proposal progresses. 2022-034-RZ Page 5 of 6
CONCLUSION: The development proposal is in compliance with the OCP, therefore, it is recommended that Council grant first reading subject to additional information being provided and assessed prior to second reading and it is recommended that Council not require any further additional OCP consultation. "Original signed by Tyson Baker" Prepared by: Tyson Baker, B.PI. Planning Technician "Original signed by Mark McMullen" for Reviewed by: Charles R. Goddard, BA, MA Director of Planning "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP GM Planning & Development Services "Original signed by Scott Hartman" Concurrence: Scott Hartman Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Ortho Map Appendix C -Zone Amending Bylaw No. 7852-2022 Appendix D -Proposed Site Plan Appendix E -Policy No. 6.35 2022-034-RZ Page 6 of 6
CITY OF MAPLE RIDGE BYLAW NO. 7852-2022 A Bylaw to amend Schedule 'A' Zoning Map forming part of Zoning Bylaw No. 7600-2019 as amended APPENDIX C WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 7600-2019 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 7852-2022." 2. Those parcels or tracts of land and premises known and described as: Lot 45 Section 16 Township 12 New Westminster District Plan 20770; Lot 46 Section 16 Township 12 New Westminster District Plan 20770; Lot 4 7 Section 16 Township 12 New Westminster District Plan 20770; Lot 48 Section 16 Township 12 New Westminster District Plan 20770; and Lot 3 Section 16 Township 12 New Westminster District Plan 10361 and outlined in heavy black line on Map No. 1960 a copy of which is attached hereto and forms part of this Bylaw, are hereby rezoned to RM-1 (Low Density Townhouse Residential) and R-2 (Single Detached (Medium Density) Urban Residential). 3. Maple Ridge Zoning Bylaw No. 7600-2019 as amended and Map 'A' attached thereto are hereby amended accordingly. READ a first time the day of READ a second time the day of PUBLIC HEARING held the day of READ a third time the day of ADOPTED the day of PRESIDING MEMBER ,20 ,20 ,20 ,20 ,20 CORPORATE OFFICER
1102[~·-· mapleridge.ca City of Maple Ridge TO: FROM: SUBJECT: His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer First and Second Reading MEETING DATE: May 3, 2022 FILE NO: 2021-323-RZ MEETING: C o W Official Community Plan Amending Bylaw No. 7847-2022 Second Reading Zone Amending Bylaw No. 777 4-2021 23348 141 Avenue EXECUTIVE SUMMARY: An application has been received to rezone the subject property located at 23348 141 Avenue from RS-3 (Single Detached Rural Residential) to R-1 (Single Detached (Low Density) Urban Residential) and R-2 (Single Detached (Medium Density) Urban Residential, to permit a future subdivision of approximately 23 single-family lots. Council granted first reading to Zone Amending Bylaw No. 777 4-2021 and considered the early consultation requirements for the Official Community Plan (OCP) amendment on July 13, 2021. The proposed development is in compliance with the policies of the Silver Valley Area Plan in the Official Community Plan (OCP). Ground-truthing on the site has established the developable areas, and as a result, an OCP amendment is required to revise the boundaries of the land use designations to fit the site conditions. Pursuant to Council Policy 6.31, this application is subject to the Community Amenity Contribution (CAC) Program at a rate of $5,100.00 per single family lot, for an estimated amount of $117,300.00, or such rate as adopted by Council prior to third reading of this rezoning application. RECOMMENDATIONS: 1. That, in accordance with Section 475 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 784 7-2022 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM}, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2. That Official Community Plan Amending Bylaw No. 784 7-2022 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3. That it be confirmed that Official Community Plan Amending Bylaw No. 7847-2022 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4. That Official Community Plan Amending Bylaw No. 784 7-2022 be given first and second reading and forwarded to Public Hearing; 2021-323-RZ Page 1 of 7
5. That Zone Amending Bylaw No. 777 4-2021 be given second reading as amended, and forwarded to Public Hearing; 6. That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Amendment to Official Community Plan Schedule "A", Chapter 10.3, Part VI, A -Silver Valley, Figure 2 -Land Use Plan, Figure 3A-B1aney Haney and Figure 4 -Trails/ Open Space; iii) Road dedication as required; iv) Park dedication as required, including construction of multi-purpose trails and removal of all debris and garbage from park land; v) Registration of a Restrictive Covenant for the Geotechnical Report, which addresses the suitability of the subject property for the proposed development; vi) Registration of a Restrictive Covenant prohibiting building or subdivision and release of liability until a municipal water system is installed to service the subject properties to the satisfaction of the City; vii) Registration of a Restrictive Covenant for the protection of the Environmentally Sensitive areas (wetlands) on the subject property; viii) Registration of a Statutory Right-of-Way plan and agreement for City infrastructure; ix) Registration of a Restrictive Covenant Tree Protection and Stormwater Management; x) In addition to the Ministry of Environment Site Disclosure Statement, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site; and xi) That a voluntary contribution be provided in keeping with the Council Policy 6.31 with regards to Community Amenity Contributions applicable at the time of third reading of this application. 2021-323-RZ Page 2 of 7
DISCUSSION: 1. Background Context: Applicant: Legal Description: OCP: Existing: Proposed: Within Urban Area Boundary: Area Plan: OCP Major Corridor: Zoning: Existing: Proposed: Surrounding Uses: North: Use: Zone: Designation: South: Use: Zone: Designation: East: Use: Zone: Designation: West: Use: Zone: Designation: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing Requirements: Flood Plain: Fraser Sewer Area: 2. Project Description: Morningstar Homes Ltd. Parcel "One" (Explanatory Plan 16905) Lot 11G11 Section 33 Township 12 New Westminster District, Plan 16208 Eco-Clusters and Conservation Eco-Clusters and Conservation Yes Silver Valley Area Plan No RS-3 (Single Detached Rural Residential) R-1 (Single Detached (Low Density) Urban Residential) and R-2 (Single Detached (Medium Density) Urban Residential) Single-Family Residential RS-3 (Single Detached Rural Residential) Conservation and Eco-Clusters Single-Family Residential RS-3 (Single Detached Rural Residential) Conservation and Eco-Clusters Single-Family Residential RS-3 (Single Detached Rural Residential) Eco-Clusters Single-Family Residential RS-3 (Single Detached Rural Residential) Conservation and Eco-Clusters Single-Family Residential (1 house) Single-Family Residential (23 houses) 1.49 ha (3.7 acres) 141 Avenue and new road proposed under Rezoning Application 2020-168-RZ Urban Standard No Yes The applicant is proposing to rezone the subject property from RS-3 (One Family Rural Residential) to R-1 (Single Detached (Low Density) Urban Residential), with five lots ranging from 372m2 to 569.5m2, and R-2 (Single Detached (Medium Density) Urban Residential), with 18 lots ranging from 315m2 to 357m2, to allow a subdivision of approximately 23 single-family lots (see Appendix A). 2021-323-RZ Page 3 of 7
3. Planning Analysis: i) Official Community Plan: The subject properties are designated Eco-Cluster; Conservation and Open Space (see Appendix 8). The Eco-Cluster designation refers to the developable portions of the site. Some adjustments in the designations have been made in response to ground-truthing as noted above. These have been adjusted as shown in Appendix C. Section 5.4.6 of the Silver Valley Area Plan speaks to Eco-Cluster densities, as follows: i. Densities and housing types should be diversified within and between Eco-Clusters. ii. The densities of Eco-Clusters in the eastern sector should be lower than other Eco-Clusters due to limited access and the requirements for accommodating equestrian activities, i.e. pastures and stables. iii. An Eco-Cluster includes varying levels of density, ranging from 5 to 15 units per hectare, in the form of single and/or multi-family units, dependent on proximity to a Hamlet centre, slope constraints, view impacts, and existing development. iv. Residential areas should be developed in a manner to allow a gradual and natural increase in density over time. The Eco-Cluster designation is intended to provide development opportunities in sparsely developed or rural areas, in a cluster form which supports sensitive integration of housing into a natural forest setting. Eco-Clusters are located in areas where topography is difficult and the existing rural character should be retained. The specific areas include steep slopes and watercourse are proposed to be designated as Conservation and dedicated to the City as park. The proposed development, with single-family lots and park area, is consistent with the Area Plan. ii) Zoning Bylaw: The application proposes a mixture of R-1 (Single Detached (Low Density) Urban Residential), and R-2 (Single Detached (Medium Density) Urban Residential zones lots (see Appendix D). The table below details the minimum parcel sizes for each zone. Zone Minimum Lot Area Estimated No. of Lots R-1 (Single Detached (Low Density) Urban Residential) 371m2 5 R-2 (Single Detached (Medium Density) Urban Residential) 315m2 18 iii) Off-Street Parking and Loading Bylaw: Each of the residential zones requires two off-street parking stalls to be provided per lot. The R-1 Single Detached (Low Density) Urban Residential) zone permits a secondary suite as an accessory use; an additional parking stall would be required if a secondary suite was developed in those homes. iv) Development Permits: Pursuant to Section 8.10 of the OCP, a Natural Features Development Permit application is required for all development and subdivision activity or building permits for: 2021-323-RZ Page 4 of 7
• All areas designated Conservation on Schedule "B" or all areas within 50 metres of an area designated Conservation on Schedule "B", or on Figures 2, 3 and 4 in the Silver Valley Area Plan; • All lands with an average natural slope of greater than 15 percent; and • All floodplain areas and forest lands identified on Schedule "C" to ensure the preservation, protection, restoration and enhancement of the natural environment and for development that is protected from hazardous conditions. v) Development Information Meeting: A Development Information Meeting (DIM) was conducted via the Public Comment Opportunity process from March 10, 2022 to March 19, 2022. The applicant received 13 comment cards from the public in which 11 supported and 2 opposed the proposed development. A summary of the main comments and discussions with the attendees was provided by the applicant (see Appendix E). vi) Parkland Requirement: As there are more than two additional lots proposed to be created, the developer will be required to comply with the park dedication requirements of Section 510 of the Local Government Act prior to subdivision approval. For this project, there is sufficient land that is proposed to be dedicated as park, amounting to approximately 0.22 ha or 14% of the site being required to be dedicated as park as a condition of final reading. 4. Interdepartmental Implications: i) Engineering Department: The Engineering Department has identified that the services required in support of this development do not yet exist on the site. Similar to other development in this neighbourhood of Silver Valley the applicant will need to enter into a Rezoning Servicing Agreement and post securities to do the work identified in the agreement prior to final reading of the bylaw. Highlights of comments by Engineering include: • Road dedication along 141 Avenue as required to meet the requirements of the Subdivision & Development Servicing Bylaw for a collector road. The internal road dedications will be a condition of the future subdivision. • Frontage upgrades along 141 Avenue to an urban collector road standard. The internal roads will be constructed to an urban standard as a condition of the future subdivision application. • Extension of municipal services along the 141 Avenue as required to meet the requirements of the Subdivision & Development Servicing Bylaw. • Improvements to the municipal water system to ensure there are adequate fire flows to support the development. • Construction of a municipal trail system. 2021-323-RZ Page 5 of 7
ii) iii) Parks. Recreation and Culture Department: The Silver Valley Area Plan identifies a trail through the development site. The dedication and development of this trail as well as, park dedication is a condition of rezoning. Environmental Implications: The proposed site plan has been considered through an extensive review with the Environmental Section and the applicant's Environmental Professionals. The site plan reflects this collaborative approach in site design. The site design incorporated the recommendations of the Environmental Impact Assessment, the Arborist Report, the Geotechnical Report, the Wildfire Hazard Assessment, and the Stormwater Management Plan to achieve the objectives of the Silver Valley Area Plan. During the City review of the Watercourse Protection Development Permit, Natural Features Development Permit and subdivision applications, there will be further work with the applicant's consultants on the development site and park areas on: • the assessment of trees which need to be removed to ensure wind firmness; • planting of replacement trees as required; and • coordination with engineering and environmental requirements for stormwater management. 5. School District No. 42 Comments: Pursuant to Section 4 76 of the Local Government Act, consultation with School District No. 42 is required at the time of preparing or amending the OCP. A referral was sent to School District No. 42 and their response is Appendix G. 6. Intergovernmental Issues: i) Local Government Act: An amendment to the OCP requires the local government to consult with any affected parties and to adopt related bylaws in compliance with the procedures outlined in Section 4 77 of the Local Government Act. The amendment required for this application, to conservation and open space boundaries, is considered to be minor in nature. It has been determined that no additional consultation beyond existing procedures is required, including referrals to the Board of the Regional District, the Council of an adjacent municipality, First Nations, the School District or agencies of the Federal and Provincial Governments. The amendment has been reviewed with the Financial Plan/Capital Plan and the Waste Management Plan of the Greater Vancouver Regional District and determined to have no impact. 7. Citizen/Customer Implications: The applicant has conducted a Developers Information Meeting which is a City requirement. There is a statutory Public Hearing required as part of the rezoning process for this application. 2021-323-RZ Page 6 of 7
CONCLUSION: It is recommended that first and second reading be given to OCP Amending Bylaw No. 7847-2022, that second reading be given to Zone Amending Bylaw No. 777 4-2021, and that application 2021-323-RZ be forwarded to Public Hearing. "Original signed by Wendy Cooper" Prepared by: Wendy Cooper, M.Sc., MCIP, RPP Planner "Original signed by Charles Goddard" Reviewed by: Charles R. Goddard, BA, MA Director of Planning "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP GM Planning & Development Services "Original signed by Scott Hartman" Concurrence: Scott Hartman Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Ortho Map Appendix C -OCP Amending Bylaw No. 784 7-2022 Appendix D -Zone Amending Bylaw No. 777 4-2021 Appendix E -DIM Summary form Applicant Appendix F -Site Plan Appendix G -School District No. 42 Response 2021-323-RZ Page 7 of 7
CITY OF MAPLE RIDGE BYLAW NO. 7847-2022 A Bylaw to amend the Official Community Plan Bylaw No. 7060-2014 APPENDIXC WHEREAS Section 4 77 of the Local Government Act provides that the Council may revise the Official Community Plan; AND WHEREAS it is deemed expedient to amend Schedule "A" to the Official Community Plan; NOW THEREFORE, the Municipal Council of the City of Maple Ridge, enacts as follows: 1. This Bylaw may be cited for all purposes as "Maple Ridge Official Community Plan Amending Bylaw No. 7847-2022." 2. Schedule "A", Chapter 10.3, Part VI, A -Silver Valley, Figure 2 -Land Use Plan, and Figure 3A -Blaney Hamlet, are hereby amended for the parcel or tract of land and premises known and described as: Parcel "One" (Explanatory Plan 16905) Lot G Section 33 Township 12 Plan New Westminster District Plan 16208 and outlined in heavy black line on Map No. 1061, a copy of which is attached hereto and forms part of this bylaw, is hereby designated as shown. 3. Schedule "A", Chapter 10.3, Part VI, A -Silver Valley, Figure 4 -Trails/ Open Space is/are hereby amended for the parcel or tract of land and premises known and described as: Parcel "One" (Explanatory Plan 16905) Lot G Section 33 Township 12 Plan New Westminster District Plan 16208 and outlined in heavy black line on Map No. 1062, a copy of which is attached hereto and forms part of this bylaw, is hereby designated as shown. 4. Maple Ridge Official Community Plan Bylaw No. 7060-2014 as amended is hereby amended accordingly. READ a first time the day of READ a second time the day of PUBLIC HEARING held the day of READ a third time the day of ADOPTED, the day of ,20 PRESIDING MEMBER , 20 ,20 ,20 ,20 CORPORATE OFFICER
CITY OF MAPLE RIDGE BYLAW NO. 777 4-2021 A Bylaw to amend Schedule "A" Zoning Bylaw Map forming part of Zoning Bylaw No. 7600-2019 as amended WHEREAS, it is deemed expedient to amend Maple Ridge Zoning Bylaw No. 7600-2019 as amended; NOW THEREFORE, the Municipal Council of the City of Maple Ridge enacts as follows: 1. This Bylaw may be cited as "Maple Ridge Zone Amending Bylaw No. 777 4-2021." 2. That parcel or tract of land and premises known and described as: APPENDIX D Parcel "One" (Explanatory Plan 16905) Lot G Section 33 Township 12 New Westminster Plan 16208 and outlined in heavy black line on Map No. 1897 a copy of which is attached hereto and forms part of this Bylaw, is hereby rezoned to R-1 (Single Detached (Low Density) Urban Residential), and R-2 (Single Detached (Medium Density) Urban Residential). 3. Maple Ridge Zoning Bylaw No. 7600-2019 as amended and Map "A" attached thereto are hereby amended accordingly. READ a first time the 9th day of November, 2021. READ a second time as amended the PUBLIC HEARING held the READ a third time the ADOPTED, the day of PRESIDING MEMBER day of day of day of , 20 ,20 ,20 CORPORATE OFFICER , 20
APPENDIXG Scliool District 42 April 3, 2022 City of Maple Ridge 11995 Haney Place Maple Ridge & Pitt Meadows Learning Today, Leading Tomorrow Maple Ridge, BC V2X 6A9 Attention: Wendy Cooper Dear Ms. Cooper: Re: File#: Legal: Location: From: To: 2021-323-RZ Lot: G, Section: 33, Township: 12, Plan: NWP16208 23348 141 AVE RS-3 (Single Detached Rural Residenti~I) R-1 (Single Detached (Low Density) Urban Residential), R-2 (Single Detached (Medium Density) Urban Residential) The proposed application would affect the student population for the catchment areas currently served by Yennadon Elementary and Garibaldi Secondary School. Yennadon Elementary has an operating capacity of 628 students. For the 2021-22 school year the student enrolment at Yennadon Elementary is 688 students (110% utilization) including 76 students from out of catchment. Garibaldi Secondary School has an operating capacity of 1050 students. For the 2021-22 school year the student enrolment at Garibaldi Secondary School ls 982 students (94% utilization) Including 270 students from out of catchment. Sincerely, Fla~ghlan Secretary Treasurer The Board of Education of School District No. 42 (Maple Ridge -Pitt Meadows) cc: Ihor Politylo David Vandergugten Derek Oppedisano School District No. 42 I Maple Ridge -Pitt Meadows 22225 Brown Avenue Maple Ridge, BC V2X 8N6 Phone: 604.463.4200 I Fax: 604.463.4181
1103TO: FROM: SUBJECT: City of Maple Ridge His Worship Mayor Michael Morden and Members of Council Chief Administrative Officer Alternate Approval Process for Park Use Bylaw MEETING DATE: May 3, 2022 FILE NO: 2020-168-RZ MEETING: C o W Silver Valley Road (Plan BCP 46658 Section 33 Township 12 NWD); Zone Amending Bylaw No. 7662-2020 13960 232 Street, 13.897 and 14027 Silver Valley Road EXECUTIVE SUMMARY: Council granted third reading to Zone Amending Bylaw No. 7662-2020 on June 22, 2021, to permit a future subdivision of approximately 64 lots for the properties located at 13960 232 Street and 13897 & 14027 Silver Valley Road. One of the conditions that must be met by the applicant prior to adoption of Zone Amending Bylaw No. 7662-2020 is the installation of a storm sewer line to service the properties (see Appendices A and 8). The proposed routing of this storm sewer line is through a portion of a park (Appendix C). As required under Section 27 of the Community Charter, S.B.C.,2003, c26, a bylaw must be approved by Council to permit the utilization of park land for this proposed storm sewer line. That bylaw will come before Council under a separate report at a later date and will take into account the results of the required public notice/process or alternative approval process for public to comment on the encumbrance of the park land. RECOMMENDATIONS: 1. That staff develop a Park Use Bylaw to permit a City storm sewer line in Dedicated Park Land located at Silver Valley Road (Plan BCP 46658 Section 33 Township 12 New Westminster District); and further 2. That staff commence public engagement through the Alternative Approval Process for the proposed Park Use Bylaw to permit a City storm sewer line in Dedicated Park Land located at Silver Valley Road (Plan BCP 46658 Section 33 Township 12 New Westminster District), subject to the compliance with the notice provisions of Sections 27, 86 and 94 of the Community Charter, S.B.C., 2003, c.26. DISCUSSION: a) Background Context: Applicant: Legal Description: 2020-168-RZ Morningstar Homes Ltd. Silver Valley Road (Dedicated Park on Plan BCP 46658, Section 33, Township 12, New Westminster District) Page 1 of 3
OCP: Existing: Within Urban Area Boundary: Area Plan: OCP Major Corridor: Zoning: Existing: Proposed: Surrounding Uses: North: South: East: West: Existing Use of Property: Proposed Use of Property: Site Area: Access: Servicing requirement: b) Site Characteristics: Open Space Yes Silver Valley Area Plan Yes RS-3 (One Family Rural Residential) RS-3 (One Family Rural Residential) Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Use: Zone: Designation: Park Park Single-Family Residential under rezoning application 2020-168-RZ RS-3 (Single Detached Rural Residential) Eco Cluster, Conservation, and Open Space Single-Family Residential RS-1 (Single Detached Residential) Low Density Urban Silver Valley Road then across the road Single-Family Residential RS-3 (One Family Rural Residential) Eco Cluster and Conservation Single-Family Residential RS-1b (Single Detached (Medium Density) Residential) Low/Medium Density Residential 2.24 ha (5.53 acres) 232 Street and Silver Valley Road Urban Standard The subject park is located in the Silver Valley neighbourhood east of 232 Street, west of Silver Valley Road, and south of 13920 232 Street as shown on Appendix C. The subject park contains a mixture of coniferous and deciduous trees. The subject park is a passive park containing a constructed gravel multi-use trail. This gravel multi-use trail runs from Silver Valley Road through the park to 232 Street. c) Project Description: The proposed use within the park land would be the installation of a City storm sewer line. Since the park land was dedicated park under Section 510 of the Local Government Act (LGA) there was no title created at the time of subdivision. In order to use this dedicated park for purposes other than park, public notice and approval through alternate process must be obtained, and a bylaw must be created to allow the use and encumbrance through a Statutory Right Of Way (SRW). 2020-168-RZ Page 2 of 3
The City Engineering and Parks Departments support the proposed City storm sewer line through the subject park. The proposed area to be used for the City storm sewer line is conceptual and requires refinement through the detailed engineering design at time of approval of the Servicing Agreement. An SRW is an encumbrance on a parcel of land, and Section 27 of the Community Charter requires that such an encumbrance (even if unregistered) on land dedicated as park by a subdivision plan require the adoption of a bylaw allowing for same. This is based on the broad definition of the word "dispose" in the Interpretation Act, whereby to charge the land with an encumbrance may be interpreted as a disposition of the park land interest for the purpose it was dedicated. That bylaw will come before Council under a separate report at a later date and will take into account the results of the required public notice/process or alternative approval process for public to comment on the encumbrance of the park land. CONCLUSION: The proposed use of the subject park will provide a necessary routing for a City storm sewer line. It is recommended that Council authorize staff to bring forward an appropriate bylaw to permit the installation of a City storm sewer line within the subject park property. "Original signed by Wendy Cooper" Prepared by: Wendy Cooper, M.Sc., MCIP, RPP Planner "Original signed by Charles Goddard" Reviewed by: Chuck Goddard, BA, MA Director of Planning "Original signed by Patrick Hlavac-Winsor" Reviewed by: Patrick Hlavac-Winsor General Counsel and Executive Director, Legal & Legislative Services "Original signed by Christine Carter" Approved by: Christine Carter, M.PL, MCIP, RPP GM Planning & Development Services "Original signed by Scott Hartman" Concurrence: Scott Hartman Chief Administrative Officer The following appendices are attached hereto: Appendix A -Subject Map Appendix B -Ortho Map Appendix C -Storm Sewer Alignment 2020-168-RZ Page 3 of 3
.+-11 (l)\ ~) ~\ N APPENDIXC \ I 1' 13960 13917 [?;6~:6.i,;g'm~fi:j \ \ 138~7 13920 \ -__;..._-----,._.....--./ .......... l il /-,-___ V ~~L~--~'.kiy_-------~~~----~-~ 13912 1~906 L.:..:..__;;_-~-t1...:..:..:.:..~-~---1J9J}O, 13890 ' 13S80 13870 1386_0_ 13856 ' --_. : 1~852 j 13872 ., .L. __ _ I ~I ~ I r-· .--/ I Storm Sewer Alignment ENGINEERING DEPARTMENT. 1<~~•1•1·1 mapl_eridge.ca DATE: Apr 13, 2022 BY: RO
1131
RECOMMENDATION: That Contract ITT-EN22-3: 236 Street Water Pump Station Replacement be awarded to Drake Excavating (2016) Ltd. in the amount of $5,352,110.00 excluding taxes; and That a contract contingency of $535,000.00 be approved to address potential variations in field conditions; and That the existing Stantec Consulting Ltd. contract for Engineering Design Services for 236 Street Water Pump Station Replacement be increased by $350,000.00; and That the Financial Plan be amended to increase the project funding by $320,000.00 from the Water Revenue Fund and Development Cost Charges; and further That the Corporate Officer be authorized to execute the contract. DISCUSSION: a) Background Context: The existing 236 Street pump station was built in 1996 to service the Silver Valley community and its need for replacement was determined by the long-term Capital Works program. The existing pump station and all its pertinent equipment has reached the end of their design life, as well as the need to meet the future demands of the developing Silver Valley area. The existing pump station site, located on the park property on the southwest corner of 132 Avenue and 236 Street, is constrained and cannot accommodate the necessary upgrades that are required. The City acquired the property at 13215 236 Street and oversaw the demolition of the existing single-family home on the property in 2020. To facilitate construction of the new larger pump station, the current pump station will remain in service to ensure there are no interruptions to the water supply in the area. After the completion and commissioning of the new pump station, the existing pump station will be decommissioned and demolished. The 236 Street pump station boosts the water pressure from the Greater Vancouver Water District (GVWD) supply to the 176m Rockridge/Silver Valley pressure zone. The pumped water is stored at the Rockridge Reservoir and is used to meet domestic and fire flows demands to the area. Additionally, this system discharges water to the existing lower pressure zones through Pressure Reducing Valves (PRV's) and will also service future high-pressure zones. The new pump station will allow for further growth and development in the area in accordance with the OCP. The project generally consists of site clearing and grading, retaining walls, a new single storey pump station building with equipment and instrumentation, a standby generator, watermain installation and connection to the existing water system, site drainage, and security system. As part of neighborhood urbanization, the work will also upgrade the road frontage to an Urban Collector standard. This consists of road widening, ditch infill, curb and gutter, road drainage, separated sidewalks, driveway letdown, street lights, street trees and a horse trail across the south property frontage. Doc#3045789 Page 2 of 5
Tender Evaluation An Invitation to Tender was issued on January 27, 2022 and closed on April 5, 2022. Eleven compliant bids were received, listed below from lowest to highest price. The lowest tender price was submitted by Drake Excavating (2016) Ltd. in the amount of $5,352,110.00, excluding taxes. Drake Excavating (2016) Ltd. lndustra Construction Corp. GCL Contractors Inc. Pomerleau Inc. Tritech Group Ltd. Westport Construction Group Inc. NAC Construction Corp. Regehr Contracting Ltd. Kingston Construction Ltd. EXO Construction Group HANNA Infrastructure Ltd. Tender Price (excluding taxes) $5,352,110.00 $5,488,375.25 $5,498,836.00 $5,534,455.00 $5,567,169.64 $5,670,295.00 $5,914,440.00 $6,381,747.00 $6,665,856.20 $6,959,234.45 $7,093,948.90 The number of bids received and the range of prices indicate a competitive environment and a fair market value for the project. The tendering process was compliant with the City's Procurement Policy. Drake Excavating (2016) Ltd. has completed similar work for the City previously. It is recommended that the contract be awarded to Drake Excavating (2016) Ltd. in the amount of $5,352,110.00 (excluding taxes). b) Desired Outcome: The desired outcome is to provide reliable water distribution with sufficient capacity for all current and future residents in the area. c) Strategic Alignment: This project supports Council's Strategic Plan to manage municipal infrastructure to accommodate future developments and growth in accordance to the OCP. d) Citizen/Customer Implications: Construction will commence after the project is awarded and is anticipated to be completed in fall 2023. 236 Street is expected to remain open to traffic throughout construction as the majority of work will take place on the property. Attempts will be made to minimize the impact to everyday traffic, residents and businesses in the neighborhood. However, short-term lane closures will be required when completing road upgrades. There will be an approved traffic management plan and traffic control personnel will be provided as required. The general public will be informed of traffic changes and construction progress through the City's website and social media sources. Doc#3045789 Page 3 of 5
e) Interdepartmental Implications: The Engineering Department has worked with the Engineering Operations Department in developing this project. Tie-ins to the live water system will be completed by the City crews. The Infrastructure Development section of the Engineering Department was also consulted on the off-site road upgrades required of an Urban Collector road. This will ensure the works are coordinated with and tie into upgrades being completed by development properties in the area. Contract Administration and Inspection Services during construction will be provided Stantec Consulting Ltd. f) Business Plan/Financial Implications: There are funds available from the 236 Street Water Pump Station Replacement (L TC No. 017086 & 015041) to complete construction of this project. Additional funds are required to provide a project contingency. Current Expenditures (Excluding Taxes): Property Acquisition and Building Demolition Service Disconnections (Water & Sewer -Engineering Operations) Engineering Design Services (Stantec) Total Current Costs Projected Expenditures (Excluding Taxes): Water Tie-ins (Engineering Operations) Electrical Service and Design (BC Hydro) Construction Contract -Drake Excavating (2016) Ltd. Construction Contingency (As Needed) Consultant Construction Support Services (Stantec) Existing Pump Station Demolition Total Projected Costs Total Projected Expenditures Project Funding Sources: Development Cost Charges (2017, 2018, 2019, 2021) 2021 Water Revenue Fund (L TC No. 017086 & 015041) Additional funding from Development Cost Charges Additional funding from Water Revenue Fund Total Funding Sources Doc#3045789 $ 1,868,606.38 $ 2,139.41 $ 410,660.84 $ 2,281,406.63 $ 200,000.00 $ 67,537.10 $ 5,352,110.00 $ 535,000.00 $ 350,000.00 $ 20,000.00 $ 6,524,647.10 $ 8,806,053.73 $ 1,708,322.00 $ 6,791,678.00 $ 64,000.00 $ 256,000.00 $ 8,820,000.00 Page 4 of 5
1151[/ -~;,;i . ._.([:$•:'-·· TO: FROM: SUBJECT: CITY OF MAPLE RIDGE His Worship Mayor Morden and Members of Council Chief Administrative Officer MEETING DATE: FILE NO: MEETING: 2021 Consolidated Financial Statements May 3, 2022 05-1830'-20 cow EXECUTIVE SUMMARY: The purpose of this report is to communicate the financial results for the City of Maple Ridge's 2021 fiscal year. Each year staff undertake a number of processes to review and refine the data that feeds into the City's Financial Statements and from time to time restatements are needed to previously reported results. In 2021, we have restated prior years' results to reflect information regarding the retroactive RCM P settlement. Financial reporting in local government serves to communicate the fiscal health and well-being of a community. In 2021, the City's operations were impacted by the ongoing pandemic but overall results for the year remain positive. Our Net Financial Position increased by $1.56 million to $121.35 million and our Accumulated Surplus increased by $33.66 million to $1.292 billion. The 2021 Financial Statements have been prepared using the accounting standards and reporting model mandated by the Public Sector Accounting Board (PSAB). BOO Canada LLP has conducted an audit of the Financial Statements and they will form an integral part of the 2021 Annual Report. In order to satisfy current audit rules, Council must approve the Financial Statements before BOO can issue their final audit opinion. The audit report will be "unqualified". This is the highest form of assurance an auditor can provide and indicates the Statements are free of material misstatements and that readers can rely on them for decision making purposes. RECOMMENDATION: That the 2021 Consolidated Financial Statements be approved. DISCUSSION: Financial reporting in local government serves to communicate the fiscal health and well-being of a community and there are two main documents that accomplish this: the Financial Plan and the Financial Statements, each with very different objectives. The Financial Plan is a forward-looking document that sets out the City's planned expenditures and transfers to Reserves for the next five years, and also identifies how those expenditures and transfers will be funded. The Community Charter requires that municipalities prepare a "balanced budget". This means that the total of any proposed expenditures or transfers to Reserves must not exceed the total of proposed revenues or transfers from Reserves. In simple terms, the Financial Plan answers the question: "What are we going to do and how are we going to pay for it?" 3041052 1 of 8
In contrast, the Financial Statements are a retrospective document that looks at the year that has just ended, comparing our actual financial performance in the year to the activities identified in the Financial Plan. The Community Charter requires municipalities to prepare the Financial Statements in accordance with generally accepted accounting principles for local governments. In Canada, those principles are set by the Public Sector Accounting Board (PSAB). The objective· of a municipality's Financial Statements is to report on its financial condition at a point in time and its financial performance for the year. The differing objectives of the Financial Plan and the Financial Statements, combined with the different rules guiding their preparation, can easily result in confusion when trying to compare the two documents. For example, the Financial Plan treats transfers to and from Reserves as transactions, while the Financial Statements, at the consolidated level, ignore transfers as they take place within the corporate entity. It is important to keep the different rules and objectives in mind as we look at financial results for 2021. The 2021 Consolidated Financial Statements present the City's results of operations during the year and the financial position as at December 31, 2021. Financial performance is compared to the Financial Plan adopted in May of 2021 as this was the plan used to set property taxation rates, and to prior year results, as restated. The transactions included in the Financial Statements are those that took place between the City and outside parties. Internal transactions, such as transfers between Reserves, which are important for financial planning purposes, have been eliminated. The City's auditors, BOO Canada LLP, have conducted an audit of the Statements and, pending Council's acceptance of the statements, will finalize their audit report. The audit report will be "unqualified". This is the highest form of assurance an auditor can provide and indicates the Statements are free of material misstatements and that readers can rely on them for decision making purposes. There are a number of key terms in the Financial Statements that are important to be familiar with before drawing any conclusions about the 2021 results: • Net Financial Position: provides a snapshot of where the City stood financially in terms of the resources it held and the amounts it owed at December 31, 2021. It is the difference between our financial assets and our liabilities and is considered an indicator of financial flexibility. If Net Financial Position is negative, it is referred to as Net Debt and indicates that revenues that will be collected in the future are needed to pay for liabilities that already exist. If it is positive, it is referred to as Net Financial Assets and may indicate a greater degree of flexibility. • Accumulated Surplus: is the total of all the City's assets, both financial and non-financial, less our liabilities. It represents the net economic resources available for service provision. The largest element of this number is the value of our tangible capital assets, the physical assets used in day-to-day service provision, meaning the Accumulated Surplus balance does not represent a source of cash available to finance our day-to-day operations. • Annual Surplus: is the difference between annual revenues and expenses, as reported on the Statement of Operations. It is important to keep in mind that items included in revenue do not necessarily represent cash received during the year. For example, the value of contributed tangible capital assets is reported as a revenue, but does not represent cash the City received. On the expense side, only the annual cost of using those assets is recognized through amortization. The amounts expended for capital investment or renewal is not included, nor is the value of infrastructure contributed to the City through development. This accounting requirement results in a large reported Annual Surplus, but does not represent a cash surplus. 3041052 2 of 8
The City's Financial Statements are comprised of the following: • Statement of Financial Position • Statement of Operations • State.ment of Change in Net Financial Assets • Statement of Cash Flow • Significant Accounting Policies • Notes to the Financial Statements • Segment Report • Supporting Schedules 1-2 The Notes to the Financial Statements provide additional information for the items found on the Statement of Financial Position and the Statement of Operations and are referenced on each of these statements. Of note, Schedule 6 is a temporary schedule to the Financial Statements and meets the Provincial requirement to provide information regarding the use of the BC Safe Restart funding received by the City. Once that funding is fully utilized, it will no longer form a part of the City's Financial Statements. A discussion of the Financial Statements follows: Statement of Financial Position The Statement of Financial Position provides information about the City's assets, both financial and non-financial, and its liabilities. One of the key indicators on this statement is the Net Financial Position. As noted above, it is calculated by subtracting our liabilities from our financial assets and is one piece of information available to assess the City's financial flexibility. At the end of 2021, the City had Net Financial Assets of $121.35 million, an increase of $1.56 million from 2020. The other key indicator that appears on this Statement is Accumulated Surplus. As noted above, this is the total of all of our assets, both financial and non-financial, less our liabilities. This number represents the net economic resources available for service provision. The bulk of this number comes from the value of our tangible capital assets, meaning it does not represent cash that can be spent to support our operations. At the end of 2021, the City's Accumulated Surplus was $1.292 billion compared to $1.259 billion, as restated, for 2020. Of this amount, $1.154 billion is the book value of the City's tangible capital assets, compared to $1.122 billion in 2020. Key items to note on the Statement of Financial Position: -/ • 2020 results were restated to reflect information regarding the retroactive compensation increases for the RCMP as a result of the ratification of their first collective agreement. This resulted in an increase to accounts payable of $4.4 million and an equivalent decrease to both Net Financial Position and Accumulated Surplus. • Combined cash and cash equivalents, and portfolio investments increased by $46.13 million. This is linked to an increase in liabilities such as accounts payable and accrued liabilities, deferred and restricted revenues, refundable deposits and debt. • Accounts receivable and recoverable local improvements decreased by $0.8 million • Debt increased by $26.29 million due to accessing previously improved borrowing of $29 million, net of principal payments. • Accounts payable and accrued liabilities increased by $3.99 million. 3041052 3 of 8
Statement of Operations The Statement of Operations reports the City's revenues and expenses for the year. The difference between revenues and expenses is referred to as the Annual Surplus if positive, or the Annual Deficit if negative. It is important to note that accounting rules require us to include, in revenues items, such .. as the value of infrastructure contributed to the City through development, but on the expense side we include only the cost of using those assets through amortization, not the value of the assets received. As such, this results in a reported Annual Surplus that does not represent a cash surplus. In 2021, the City recorded contributed infrastructure with a value of $16.4 million. This amount was recognized as revenue. On the expense side, the amortization recorded for these assets was approximately $94 thousand. The City's Annual Surplus was $33.66 million and almost 50% of that amount comes from the transactions associated with contributed assets received during the year, and as noted previously, there is no cash received by the City related to these assets. As noted earlier in this Report, when the Financial Plan is prepared, we ensure that all planned sources of funding are equal to all planned uses of funding. This is referred to as a "Balanced Budget". Not all of the elements that result in a Balanced Budget are included in the Statement of Operations. Some Financial Plan transactions, such as transfers to and from Reserves, are eliminated from the summary Financial Statements as they are internal transactions; other items are not included as they do not meet the definition of an expense. For example, our planned investment in tangible capital assets will result in an expenditure of resources, but not an expense_. The annual cost of using our tangible capital assets, recorded as amortization, is an expense and is included on this Statement. A reconciliation between the Financial Plan and the Financial Statements is shown in Note 19 to the Financial Statements. The restatement of previously reported results for 2020 led to an increase in Protective Services expenses of $1.95 million and an equivalent decrease in the annual surplus. As noted in the section on the Statement of Financial Position, Accumulated Surplus was reduced by $4.4 million. The following discusses the Statement of Operations: Consolidated Revenues: Actual $180.2 million; Budget $219.0 million Not all monies the City receives are recorded as revenues at the time of receipt. Monies, such as Development Cost Charges, that are collected for specific capital works are recorded as a liability when received. When we budget for the capital expenditures that are funded from these sources we also budget to record the revenue, which results in a draw down of the liability. If capital expenditures do not occur, no revenue is recognized and the funds remain on hand, recorded as a liability. In 2021, consolidated revenues were below budget by $38.9 million. This is comprised of variances in a number of categories, particularly those related to capital. The following highlights some of the key variances: • Government Transfers (grants) revenues were below budget estimates by $7.07 million due to timing delays in grant funded capital projects. • Development revenues below budget estimates by $28.67 million, due in large part to factors such as DCC liabilities not being drawn down to fund the related work. • Asset disposals before the end of their estimated useful life resulted in a reported loss of $1 million. This is an accounting entry associated with the disposal or replacement of the City's tangible capital assets before the end of their estimated useful service life and does not represent a cash loss. As noted above, revenues below budget estimates for development revenues do not represent a cash shortfall as the related expenditures did not occur. Similarly, revenues recorded for contributed assets 3041052 4 of 8
does not represent a cash windfall as this number represents the value of assets received, not a payment received by the City. Consolidated Expenses -Actual $146.5 million; Budget $163.9 million Expenses are comprised of general operating expenses for goods and services, labour, interest on debt and amortization of our tangible capital assets. The actual cash expended to invest in the replacement or acquisition of assets is not reflected on this Statement. In 2021, consolidated expenses were below budget by $17 .5 million. Some key items contributing to this result include: • Approximately $0. 7 million in interest costs related to authorized borrowing that had not been entered into as at December 31. • $1.4 million from Financial Plan estimates for the RCMP contract. • Approximately $8.0 million in projects scheduled for 2021 that will proceed in 2022. • Savings of approximately $4.2 million on labour costs, due in part to facility closures related to the pandemic, a higher than normal number of vacancies throughout the organization and ongoing recruitment challenges. • Approximately $3 million in additional savings from Parks Recreation & Culture. Statement of Change in Net Financial Assets The change in Net Financial Position in a year is explained by the difference between revenues and expenditures. If we recognize more revenue that we expend, then the net financial position will increase; if less, then it will decrease. In 2021, the City's financial position increased by $1.56 million to $121.3? million. It is important to keep in mind that as part of the City's long-term financial planning processes, we may collect revenues over time to build capacity for future expenditures. This practice will increase the City's financial assets, and the net financial position, until the related expenditures occur. Statement of Cash Flow The Statement of Cash Flow explains the change in the balance of cash and cash equivalents for the year, showing the impact of various types of transactions on the balance. For example, the statement shows that $47.87 million was generated from operating activities and that $40.87 million was used for capital activities. Segment Report The Segment Report enhances the information found on the Consolidated Statement of Operations. The information is laid out in the same manner, but provides a greater level of detail. City services have been segmented by grouping activities by function, as directed by PSAB. For example, protection of the public is achieved by activities such as bylaw enforcement and inspection services, in addition to police and fire fighting services, so all of these activities are reported as part of the Protective Services segment. Revenues that are directly related to the costs of a function have been reported in each segment, including revenues related to capital investment. Expenses are broken down into the categories of goods and services, labour, debt servicing, and amortization. The Segment Report allows us to see how much each segment contributes to the Annual Surplus before considering allocations of taxes and other municipal resources. As described earlier, Annual Surplus is the difference between annual revenues and expenses. The following table shows the departments included in each segment: 3041052 5 of 8
Administration Police Parks Planning Engineering Water Sewer Legal& Fire Leisure Svc Recycling Operations Legislative Economic Dev Bylaws Youth Svc Cemetery Drainage Communications Inspection Svc Arts Social Planning Roads Finance Emergency Svc Library Human Resources Information Svc The above discussion focuses on the Consolidated Financial Statements, and, as noted, consists of transactions only with outside parties; internal transactions, such as transfers, are not included. The following section of the report looks at some areas of our organization in isolation, particularly the General Revenue Fund and the Sewer and Water Utilities. While the Financial Statements do not show each of these elements in isolation, they are incorporated into the Statement of Operations. Throughout 2021 Council received quarterly financial updates for the City's operating ·funds. Preliminary results for 2021 were presented on March 8, 2022. As indicated at the time of the presentation, final results for the year differed from those presented. The following provides a summary update of the information provided in March, further separated into our General Revenue Fund and the Sewer and Water Utilities. General Revenue The majority of the City's diverse day-to-day operations fall within the General Revenue fund and includes activities ranging from the development of plans to guide the community's future, to maintaining infrastructure such as roads to all the activities integral to the delivery of the City's Strategic Plan. In late 2020, the City received funding through the BC Safe Restart Fund to help offset the impact of COVID-19 on City operations. After offsetting the 2020 impact, we had $2.3 million held in reserve to assist with ongoing costs in 2021. The majority of this funding was exhausted during 2021 to offset revenue shortfalls and increased costs leaving us with a small residual balance of $165,000 to address any remaining 2022 impacts associated with the pandemic. At the end of 2021 the General Revenue Accumulated Surplus is $8.56 million, reduced from previously reported results due to the use of this one-time funding source to support the acquisition of strategic properties. Restated results are impacted by the prior years flow through of the RCMP settlement. Sewer and Water Utilities The Sewer and Water Utilities are self-funded business units that manage the collection and distribution of water and liquid waste and the related infrastructure. A large portion of the costs in the utilities are driven by the Regional District and Council has employed a rate stabilization practice for a number of years to manage fluctuations in these costs. Under this practice, we will see cycles where Accumulated Surplus amounts are deliberately built up over a period of time, then subsequently drawn down in order to provide for our commitment towards larger regional projects as well as variations in our own annual infrastructure investment. This practice allows Council to smooth the impact of variations in annual spending levels on our rate payers. 3041052 6 of 8
As set out in the financial plan, the Accumulated Surplus balances in both the Sewer and Water Utilities were drawn down in 2021. The following shows the Accumulated Surplus amounts in each of the General Revenue fund and the Sewer and Water Utilities, and can also be found in Note 14 to the Financial Statements: Reserves General Revenue Sewer Utility Water Utility 2021 $ 8,563,194 5,966,930 13,707,170 $ 28,237,294 2020 $ 6,662,021 6,270,330 16,656,631 $ 29,588,982 The City's Reserves are an important financial planning tool, providing a mechanism to build capacity over time to undertake strategic projects or address long-term infrastructure sustainability requirements. They are reviewed on a regular basis to assess their adequacy, with adjustments made when capacity permits. The City's Reserves consist of two distinct categories, Reserve Funds and Reserve Accounts. Reserve funds are statutory, meaning they are established by bylaw for specific purposes. Once monies are transferred to a reserve fund, they can only be used for the purpose outlined in the establishing bylaw. Reserve accounts are appropriations of surplus, established to meet specific business needs. They can be established or dissolved as directed by Council, as long as identified business needs are met and risks are managed appropriately. Note 15 to the Financial Statements provides a listing of all the City's Reserves showing an opening balance of $129.4 million and a closing balance of $139.7 million. Contributors to the increase of $10.3 million include the following: Rate stabilization provision One-time cost~ -Corporate Priorities Capital Projects in progress Net draw from Police Svc Reserve for retro Repay Capital Works for internal borrowing Drainage Improvements CONCLUSION: $1.5 million $0. 7 million $4.5 million -$3.1 million $4.6 million $1.5 million The 2021 Consolidated Financial Statements have been prepared using the accounting standards and reporting model mandated by the Public Sector Accounting Board (PSAB). BOO Canada LLP has conducted an audit of the Financial Statements. In order to satisfy current audit rules, Council must formally approve the Financial Statements before BOO can issue their final audit opinion. The audit report will be "unqualified". This is the highest form of assurance an auditor can provide and indicates the Statements are free of material misstatements and that readers can rely on them for decision making purposes. 3041052 7 of 8
City of Maple Ridge Financial Statements and Auditor's Report For the Year Ended December 31, 2021
Management's Responsibility for Financial Reporting The information in this report is the responsibility of management. The consolidated financial statements have been prepared in accordance with Canadian Public Sector accounting guidelines as outlined under "Significant Accounting Policies". These include some amounts based on management's best estimates and careful judgment. Management maintains a system of internal accounting controls to provide reasonable assurance that assets are safeguarded and that transactions are authorized, recorded, and reported properly. Management also administers a program of proper business compliance. BOO Canada LLP, the Municipality's independent auditors have audited the accompanying financial statements. Their report accompanies this statement. Council carries out its responsibility for the consolidated financial statements jointly with its Audit and Finance Committee. The Committee meets with management on a scheduled basis and at least semi-annually with BOO Canada LLP to review their activities and to discuss auditing, internal control, accounting policy, and financial reporting matters. BOO Canada LLP has unrestricted access to the Municipality, the Audit and Finance Committee, and Council. Council approves the consolidated financial statements, the Audit and Finance Committee reviews the recommendations of the independent auditors for improvements to controls as well as the actions of management to implement such recommendations. Scott Hartman Chief Administrative Officer Trevor Thompson, SBA, CPA, CGA Director of Finance City of Maple Ridge -Financial Statements Page i of 26
To the Mayor and Council of the City of Maple Ridge Opinion Independent Auditor's Report We have audited the consolidated financial statements of the City of Maple Ridge (the "City"), which comprise the Consolidated Statement of Financial Position as at December 31, 2021, the Consolidated Statements of Operations, Changes in Net Financial Assets and Cash Flows for the year then ended, and notes and schedules, comprising a summary of significant accounting policies and other explanatory information. In our opinion, the accompanying consolidated financial statements present fairly, in all material respects, the financial position of the City as at December 31, 2020 and its results of operations, changes in net financial assets, and cash flows or the year then ended in accordancewith Canadian public sector accounting standards. Basis for Opinion We conducted our audit in accordance witt1 Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Consolidated Financial Statements section of our. report. We are independent of the City in accordance with the ethical requirements that are relevant to our audit of the consolidated financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Emphasis of Matter -Restated Comparative Information We draw attention to Note 24 of· the consolidated financial statements, which explains that certain comparative information presented for the year December 31, 2021 has been restated. Our opinion is not modified in respect of the matter. Responsibilities of Management and Those Charged with Governance for the Consolidated Financial Statements Management is responsible f9r the preparation and fair presentation of the consolidated financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of consolidated financial statements that are free from material misstatement, whether due to fraud or error. ln preparing the consolidated financial statements, management is responsible for assessing the City's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the City or to cease operations, or has no realistic alternative but to do so. Those charged with governance are responsible for overseeing the City's financial reporting process. Auditor's Responsibilities for the Audit of the Consolidated Financial Statements Our objectives are to obtain reasonable assurance about whether the consolidated financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance·with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these consolidated financial statements. City of Maple Ridge -Financial Statements Page 2 of 26
Auditor's Responsibilities for the Audit of the Consolidated Financial Statements (Continued) As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also:. • Identify and assess the risks of material misstatement of the consolidated financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. • Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. • Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management. • Conclude on the appropriateness of management's use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the City's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the consolidated financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future events or conditions may cause the City to cease to continue as a going concern. · • Evaluate the overall presentation, structure and content of the consolidated financial statements, including the disclosures, and whether the consolidated financial statements represent the underlying transactions and events in a manner that achieves fair presentation. • Obtain sufficient appropriate audit evidence regarding the financial information of the entities or business activities within the Group to express an opinion on the consolidated financial statements. We are responsible for the direction, supervision arid performance of the group audit. We remain solely responsible for our audit opinion .. We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. Unaudited· information We have not audited, reviewed or otherwise attempted to verify the accuracy or completeness of 'Schedule 2 -Schedule for BC Safe Restart Grant' that is included in these consolidated financial statements. Chartered Professional Accountants Vancouver, British Columbia [REPORT DATE] City of Maple Ridge -Financial Statements Page 3 of 26
Consolidated Statement of Financial Position as at December 31, 2021 2021 2020 Restated -Note 24 Financial Assets Cash and cash equivalents (Note 1) $ 116,531,792 $ 130,961,876 Portfolio investments (Note 2) 150,882,727 90,320,234 Accounts receivable (Note 3) 16,238,012 15,032,584 Recoverable local improvements (Note 4) 772,641 1,175,712 Other assets (Note 5) 1,121,812 814,397 Inventory available for resale 56,169 56169 285,603,153 238,360,972 Liabilities Accounts payable and accrued liabilities (Note 6) 32,035,516 28,047,896 Deferred revenue (Note 8) 18,065,700 15,286,398 Restricted revenue (Note 9) 38,083,113 30,738,864 Refundable performance deposits and other 25,945,403 20,473,999 Employee future benefits (Note 10) 3,145,300 3,348,200 Debt (Note 11) 46,975,903 201676A95 164,250,935 118,571,852 Net Financial Assets 121,352,218 119)89,120 Non Financial Assets Tangible capital assets (Note 12, Schedule 1) 1, 154,325,050 1,122,447,588 Undeveloped land bank properties (Note 13) 15,526,529 15,526,529 Supplies inventory 533,617 461,953 Prepaid expenses 1,003,351 8531216 1,171,388,547 11 1391289)86 Accumulated Surplus (Note 14) $ 1!292,740,765 $ 1,2591078A06 Scott Hartman Chief Administrative Officer Trevor Thompson, BBA, CPA, CGA Director of Finance The accompanying summary of significant accounting policies and notes to the Consolidated Financial Statements are an integral part of this statement. City of Maple Ridge -Financial Statements Page 4 of 26
Consolidated Statement of Operations For the year ended December 31, 2021 Budget Actual Actual 2021 2021 2020 Note 19 Restated -Note 24 Revenue (Segment Report, Note 23) Taxes for municipal purposes (Note 16) $ 99,130,772 $ 99,296,699 $ 94,914,905 User fees and other revenue 49,956,147 50,497,200 45,433,301 Government transfers (Note 17) 13,873,679 6,803,129 11,004,973 Development revenue 33,683,054 5,016,024 13,801,911 Interest and investment income 2,428,004 2,411,236 5,286,485 Gaming revenues 780,946 323,738 Refinancing and asset disposal losses (1,065,038) (3,099,311) Contributed tangible capital assets (Note 12) 2010001000 16A351062 2110231012 219,071,656 180,175,258 188,689,014 Expenses (Segment Report, Note 23) Protective services 47,815,543 45,049,842 42,305,469 Transportation services 26,742,409 22,798,719 22,354,372 Recreation and cultural 26,535,488 21,263,223 19,197,925 Water utility 18,004,850 16,757,542 15,351,570 Sewer utility 14,930,985 13,395,349 12,899,985 General government 22,083,435 20,074,697 17,633,091 Planning, public health and other 71867,485 711731527 6 744 713 163,980,195 146,512,899 136,487,125 Annual Surplus 551091,461 3316621359 522011889 Accumulated Surplus -beginning of year 1,259.078,406 112591078A06 1,206,876.517 Accumulated Surplus -end of year (Note 14) $ 1131411691867 $ 1i292l740l765 $ 1,2591078,406 The accompanying summary of significant accounting policies and notes to the Consolidated Financial Statements are an integral part of this statement. City of Maple Ridge -Financial Statements Page 5 of 26
Consolidated Statement of Change in Net Financial Assets For the year ended December 31, 2021 Budget Actual Actual 2021 2021 2020 Note 19 Restated -Note 24 Annual Surplus $ 55,091,461 $ 33,662,359 $ 52,201,889 Add (Less): Change in Tangible Capital Assets Acquisition of tangible capital assets (204,796,530) (57,444,676) (69,544,005) Amortization 24,037,321 23,863,066 23,641,391 Proceeds from disposal of tangible capital assets 139,110 96,614 Loss on disposal of tangible capital assets 115651038 31099,312 (180,759,209) (31,877,462) (42,706,688) Change in Other Non Financial Assets Increase in supplies inventory (71,664) (144,450) Increase in prepaid expenses (1501135) (187,666) (221,799) (332,116) Increase (decrease) in Net Financial Assets (125,667,748) 1,563,098 9,163,085 Net Financial Assets beginning of the year 119)89,120 11917891120 110,626,034 Net Financial Assets end of the year $ (51878,628) $ 12113521218 $ 119,789,120 The accompanying summary of significant accounting policies and notes to the Consolidated Financial Statements are an integral part of this statement. City of Maple Ridge -Financial Statements Page 6 of 26
Consolidated Statement of Cash Flow For the year ended December 31, 2021 Operating transactions Annual surplus Items not utilizing cash Amortization Loss on disposal of assets Contributed tangible capital assets Actuarial adjustment on debt Restricted revenues recognized Change in non-cash operating items Increase in prepaid expenses Increase in supplies inventory Decrease (increase) in accounts receivable Decrease in recoverable local improvements Increase in other assets Increase (decrease) in accounts payable and accrued liabilities Increase (decrease) in deferred revenue Increase (decrease) in refundable performance deposits (Decrease) in employee future benefits Cash provided by operating transactions Capital transactions Proceeds on disposal of tangible capital assets Cash used to acquire tangible capital assets Investing transactions Proceeds on disposal of land available for sale (Increase) decrease in portfolio investments Financing transactions Proce_eds from debt issues Debt repayment Collection of restricted revenues (Decrease) increase in cash and cash equivalents Cash and cash equivalents -beginning of year Cash and cash equivalents -end of year $ $ Actual 2021 33,662,359 23,863,066 1,065,038 (16,435,062) (440,357) {415501168) 3,502,517 (150,135) (71,664) (1,205,428) 403,071 (307,415) 3,987,620 2,779,302 5,471,404 {2022900) 10,703,855 47,868,731 139,110 {4110091614) (40,870,504) 500,000 {601562A93) (60,062,493) 29,000,000 (2,260,235) 112894A17 38,634,182 (14,430,084) 13029611876 11615311792 $ $ Actual 2020 Restated -Note 24 52,201,889 23,641,391 3,099,311 (21,023,012) (399,333) ( 13, 155,174) (7,836,817) (187,666) (144,451) 2,624,954 518,259 (16,420) (5,560,873) (1,515,409) (3,151,736) (650,799) (8,084,141) 36,280,931 96,614 (48,520,994) (48,424,380) 74,217,909 74,217,909 (2,215,522) 7,312,362 5,096,840 67,171,300 63,790,576 130,961,876 The accompanying summary of significant accounting policies and notes to the Consolidated Financial Statements are an integral part of this statement. City of Maple Ridge -Financial Statements Page 7 of 26
Summary of Significant Accounting Policies For the year ended December 31, 2021 The City of Maple Ridge (the "City") is a municipality in the province of British Columbia and operates under the provisions of the Community Charter. The City provides municipal services such as fire, public works, planning, parks, recreation and other general government services. (a) Reporting Entity and Basis of Consolidation These financial statements have been prepared in accordance with Canadian Public Sector Accounting Standards (PSAS) using guidelines developed by the Public Sector Accounting Board of the Chartered Professional Accountants of Canada. They consolidate the activities of all of the funds of the City and the City's wholly owned subsidiaries C.D.M.R. Developments Ltd. and Maple Ridge Municipal Holdings Ltd. Transactions between the City's funds and wholly owned subsidiaries have been eliminated and only transactions with outside entities are reported. (b) Basis of Accounting The basis of accounting followed in these financial statements is the accrual method and includes revenues in the period in which the transactions or events occurred that gave rise to the revenues and expenses in the period the goods and services were acquired and a liability was incurred. (c) Non-financial Assets Non-financial assets are not available to discharge existing liabilities and are held for use in the provision of services. They have useful lives extending beyond the current year and are not intended for sale in the ordinary course of business. (d) Tangible Capital Assets Tangible capital assets are a special class of non-financial assets and are recorded at cost less accumulated amortization. Cost includes all costs directly attributable to acquisition or construction of the tangible capital asset including transportation and installation costs, design and engineering fees, legal fees and site preparation costs. Interest costs are not capitalized during construction. Amortization is recorded on a straight line basis over the estimated life of the tangible capital asset commencing once the asset is put into use. Assets under construction are not amortized. Contributed tangible capital assets are recorded at estimated fair value at the time of the contribution and are also recorded as revenue. Estimated useful lives of tangible capital assets are as follows: Buildings (including building components) Transportation network Storm sewer system Fleet and equipment Technology Water system Sanitary sewer system Furniture and fixtures Structures 7 to 50 years 10 to 75 years 10 to 75 years 8 to 20 years 3 to 25 years 10 to 85 years 30 to 7 5 years 3 to 20 years 15 to 75 years Natural resources, works of art and historic assets are not recorded as assets in these consolidated financial statements. City of Maple Ridge -Financial Statements Page 8 of 26
(e) Liability for Contaminated Sites Contaminated sites are a result of contamination being introduced into air, soil, water or sediment of a chemical, organic or radioactive material or live organism that exceeds an environmental standard. A liability for remediation of a contaminated site is recognized when a site is not in productive use or an unexpected event occurs and the following criteria are met: i. an environmental standard exists; ii. contamination exceeds the environmental standards; iii. the City is directly responsible or accepts responsibility; iv. it is expected that future economic benefits will be given up; and v. a reasonable estimate of the amount can be made. The liability is recognized as management's best estimate of the cost of remediation and post-remediation, including operation, maintenance and monitoring, that are an integral part of the remediation strategy for a contaminated site. Management has assessed its potential liabilities for contamination, including sites that are no longer in productive use and sites for which the City accepts responsibility. There were no such sites that had contamination in excess of an environmental standard requiring remediation at this time, therefore no liability was recognized at December 31, 2021 or December 31, 2020. (f) Landfill Closure and Post Closure Costs The Ministry of Environment establishes certain requirements for the closure and post closure monitoring of landfill sites. The obligation for closure and post closure costs associated with the City's former landfill is based on the present value of estimated future expenses. (g) Expense Recognition Expenses are recorded using the accrual basis of accounting whereby expenses are recognized as they are incurred and measurable based upon receipt of goods and services and/or the legal obligation to pay. (h) Revenue Recognition Taxation Taxes are recorded at estimated amounts when they meet the definition of an asset, have been authorized and the taxable event occurs. Annual levies for non-optional municipal services and general administrative services are recorded as taxation for municipal purposes in the year they are levied. Taxes receivable are recognized net of an allowance for anticipated uncollectable amounts. Levies imposed by other taxing authorities are not included in the City's revenues. Through the British Columbia Assessments' appeal process, taxes may be adjusted by way of supplementary roll adjustments. The effects of these adjustments on taxes are recognized at the time they are awarded. User fees and other revenue Charges for sewer and water usage are recorded as user fees and other revenue when the services are provided. Government transfers Government transfers are recognized as revenue in the financial statements when the transfer is authorized and any eligibility criteria are met, except to the extent that transfer stipulations give rise to an obligation that meets the definition of a liability. Government transfers are recorded as deferred revenue when transfer stipulations give rise to a liability and are recognized in the statement of operations as the stipulated liabilities are settled. City of Maple Ridge -Financial Statements Page 9 of 26
Development revenues Receipts that are restricted by the legislation of senior governments or by agreement with external parties are a liability of the municipality and are reported as Restricted Revenues at the time they are received. When qualifying expenditures are incurred Restricted Revenues are brought into revenue as development revenue. Investment income Investment income is recorded on the accrual basis and recognized when earned. Investment income is allocated to various reserves and operating funds on a proportionate basis. To the extent that financial instruments have no stated rate of return, investment income is recognized as it is received. Contributed tangible capital assets Subdivision developers are required to provide subdivision infrastructure such as streets, lighting, sidewalks, and drainage etc. Upon completion, these assets are turned over to the City. Contributed tangible capital assets are recorded at their estimated fair value at the time of contribution and are also recorded as revenue. (i) Use of estimates/measurement uncertainty The preparation of financial statements requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Significant areas requiring use of management estimates relate to the useful lives of tangible capital assets, determination of employee future benefits, landfill closure and post closure obligations, the outcome of litigation and claims, and the percentage of completion of buildings and subdivision inspections. Actual results could differ from these estimates. (j) Budget figures The budget figures reported in the Consolidated Financial Statements represent the 2021 component of the Financial Plan Bylaw, No. 7727-2021, adopted by Council on May 11, 2021. (k) Financial instruments The City's financial instruments consist of cash and cash equivalents, portfolio investments, accounts receivable, recoverable local improvements, other assets, accounts payable and accrued liabilities, refundable performance deposits and debt. Unless otherwise indicated, it is management's opinion that the City is not exposed to any significant interest, credit or currency risks arising from these financial instruments. (I) Cash and cash equivalents Cash and cash equivalents are comprised of the amounts held in the City's bank accounts and investments with an original term to maturity of three months or less. (m) Portfolio Investments Investments with an original term to maturity of more than three months from the date of acquisition are reported as portfolio investments. Investments and pooled investments are reported using the cost method. Provisions for declines in the market value of investments are recorded when they are considered to be other than temporary. Declines in the market values of investments are considered to be other than temporary when the carrying value exceeds market value for more than three years. City of Maple Ridge -Financial Statements Page 10 of 26
(n) Basis of segmentation Municipal services have been segmented by grouping services that have similar service objectives (by function). Revenues that are directly related to the costs of the function have been attributed to each segment. Interest expense is allocated to fu-nctions based on the purpose of specific borrowings. (o) Employee future benefits The City and its employees make contributions to the Municipal Pension Plan, and the employees accrue benefits under this plan based on ·service. The City's contributions are expensed as incurred. As this is a multi-employer plan, no liability is attributed to the City and no liability is recorded in the financial statements. Sick leave benefits and retirement severance benefits are also available to the City's employees. The costs of these benefits are actuarially determined based on service and best estimates of retirement ages and expected future salary and wage increases. The liabilities under these benefit plans are accrued based on projected benefits prorated as the employees render services necessary to earn the future benefits. City of Maple Ridge -Financial Statements Page 11 of 26
Notes to the Consolidated Financial Statements For the year ended December 31, 2021 1. Cash and cash equivalents Cash and cash equivalents as at December 31, 2021 were comprised as follows: Dec 31, 2021 Cash $ 108,452,634 $ Cash equivalents 8,079,158 $ 116,531,792 $ Dec 31, 2020 120,961,876 10,000,000 130,961,876 Cash equivalents were comprised of a pooled mortgage fund or term deposits held at Canadian banking institutions with an effective interest rates of 4.82% (1.90% for 2020). 2. Portfolio Investments 3. Portfolio investments include Canadian bank notes, Guaranteed Investment Certificates and BC Credit Union term deposits with effective interest rates of 0.85% -2.69%. A portion of the bank notes held have interest payments linked to the performance of a set of equities or a financial index without stated or certain interest rates. In 2021 gains were $Nil ($319,170 for 2020). The carrying value of Portfolio Investments at December 31, 2021 was $150,882,727 ($90,320,234 for 2020). The market value at December 31, 2021 was $151,802,777 ($90,540,977 for 2020). Accounts Receivable 2021 2020 Property Taxes $ 5,594,269 $ 6,824,750 Other Governments 3,178,097 1,394,155 General and Accrued Interest 4,257,060 4,320,952 Development Cost Charges 3.395A82 21660,826 16,424,908 15,200,683 Less: Allowance for Doubtful Accounts {186,896) {1681099) $ 16,238,012 $ 151032,584 4. Recoverable Local Improvements The City provides interim financing for certain geographically localized capital projects. It recovers these amounts from benefiting property owners. Interest rates are established at the outset of the process and are a function of borrowing rates at the time. Repayment is typically made over fifteen years. 5. Other Assets Debt Reserve Fund: The Municipal Finance Authority of British Columbia (MFA) provides capital financing for regional districts and their member municipalities. As part of each loan issuance, 1 % of the gross debt proceeds are held back by the MFA to form the MFA's Debt Reserve Fund (ORF). The amounts in the ORF are held in trust for each borrower by the MFA, as protection against borrower default. Upon maturity of each debt issue, the ORF and any interest earned is discharged to the borrower. The City has estimated that there is only a remote possibility that these funds will not be recovered and therefore these funds have been included in Other Assets of $1,121,812 ($814,397 for 2020). City of Maple Ridge -Financial Statements Page 12 of 26
6. Accounts Payable and Accrued Liabilities 2021 2020 Accounts Payable: (Restated-Note 24) General $ 9,779,172 $ 8,237,574 Other Governments 14,853,709 12,951,353 Salaries and Wages 1l639l827 9601069 26,272,708 22,148,996 Accrued Liabilities: Landfill Liability 3,750,986 4,078,820 Vacation Pay 887,756 686,557 Other Employment Benefits 1l124l066 1 l133l523 5l762l808 5l898l900 $ 32l035l516 $ 28l047l896 The City's Landfill closed in 1989 and legislation requires closure and post closure care of solid waste landfill sites. Closure is estimated to be completed in 2030 and includes final covering, landscaping, erosion control, leachate and gas management. Post closure requirements extend for 30 years beyond completion of the closure plan and includes inspection and maintenance of the final covering, ground water monitoring, gas management systems operations, inspections and annual reports. The liability recognized in the consolidated financial statements is the present value of the expected f!,Jture cash flows for the closure and post closure care activities and is subject to measurement uncertainty. The inflation rate used was 2.16% (2% for 2020) and the discount rate was 2.59% (2.43% for 2020). As at the Consolidated Financial Statement date the feasibility of a revised closure plan is being considered. Should a revised plan be approved by the provincial regulator, it is expected the liability will increase. 7. Contingencies and Commitments: (a) Where losses related to litigation are likely and can be reasonably estimated management accrues its best estimate of loss. These amounts are included in accounts payable and accrued liabilities. There are various other claims by and against the City, the outcome of which cannot reasonably be estimated. Any ultimate settlements will be recorded in the year the settlements occur and are not expected to be material. (b) In 1998 the City entered into an agreement to purchase ice sheet time for five years commencing in 1999, with five five-year renewal options. In 2018, the agreement was renewed for an additional five-year period. The minimum annual payment due for the provision of ice time is $706,000. Additional ice time is purchased separately. These payments are recorded as expenses when the ice time is provided. (c) The City is a shareholder and member of E-Comm Emergency Communications for British Columbia Incorporated ("E-Comm") whose services provided include: regional 9-1-1 call centre for the Greater Vancouver Regional District; Wide Area Radio network; dispatch operations; and records management. The city has 1 Class A share and 2 Class B shares ( of a total of 36 Class A shares and 19 Class B shares issued and outstanding as of December 31, 2021. As a class A shareholder, the City shares in both funding the future operations and capital obligations of E-Comm (in accordance with a cost sharing formula), including any lease obligations committed to by E-Comm up to the shareholder's withdrawal date. City of Maple Ridge -Financial Statements Page 13 of 26
8. Deferred Revenues Deferred revenues held by the City were comprised as follows: December 31, 2020 Additions Revenue earned December 31 , 2021 Property taxes $ 7,631,955 $ 16,481,461 $ 15,524,180 $ 8,589,236 Connection Revenues 1,481,290 1,119,944 759,740 1,841,494 Other 6,173,153 5,441,923 3,980,106 7,634.970 $ 15.286.398 $ 23,043.328 $ 20)64.026 $ 18,065.700 9. Restricted Revenues Restricted revenues held by the City were comprised as follows: December 31, 2020 Collections/Interest Disbursements December 31, 2021 $ (2,779,710) $ 21,077,096 2,195,991 Development cost charges Parkland acquisition charges Other 10. Employee Future Benefits $ 15,030,851 $ 8,825,955 2,071,971 124,020 13.636.042 $ 30)38,864 2.944.442 $ 11,894.417 (1,770.458) $ ( 4.550.168) 14,810,026 $ 38,083,113 The City provides employee future benefits in the form of severance benefits and vested and non-vested sick leave to qualifying employees. These benefits are not separately funded. Severance benefits are cash settlements paid to employees who cease their employment with the City after a specified period of time. Employees hired before February 11, 1999 qualify for five days pay per year of employment, provided they either work a minimum of 20 years with the City or retire as defined by the Public Sector Pension Plan Act. Full time employees hired after February 11, 1999 qualify for 20 days pay provided they work a minimum of 1 O years with the City and retire as defined by the Public Sector Pension Plan Act. The City permits regular employees to accumulate up to 18 days per year of service for future illnesses up to a maximum of 250 days. For certain qualifying employees a portion of this benefit vests; for the balance, this benefit does not vest and cannot be converted to any other type of benefit. An actuarial valuation of these benefits was performed to determine the City's liability and accrued benefit obligation as at December 31, 2021. The valuation resulted in a cumulative unamortized actuarial loss of $64,200 at December 31, 2021, (cumulative unamortized gain of $30,300 for 2020). Actuarial gains or losses are amortized over the expected average remaining service life of employees. The benefit liability at December 31, 2021 was $3,145,300, ($3,348,200 for 2020) comprised as follows: Accrued benefit obligation, beginning of year $ Add: Current service costs Interest on accrued benefit obligation Actuarial loss Less: Benefits paid during the year Accrued benefit obligation, end of year Add: Unamortized actuarial (loss)/gain Accrued Benefit liability City of Maple Ridge -Financial Statements Page 14 of 26 2021 2020 3,317,900 $ 3,329,400 200,400 172,200 49,100 96,800 82,300 574,800 (4401200) (855,300) 3,209,500 3,317,900 {641200) 30,300 311451300 3.348.200
10. Employee Future Benefits (cont'd) Actuarial assumptions used to determine the City's accrued benefit obligation are as follows: Discount rate (long-term borrowing rate) Expected future inflation rate Merit and inflationary wage and salary increases averaging Estimated average remaining service life of employees (years) 11. Debt 2021 2.25% 2.00% 2.73% 12.0 2020 1.50 % 2.00% 2.59 % 11.0 The City obtains debt instruments through the Municipal Finance Authority (MFA), pursuant to security issuing bylaws under authority of the Community Charter, to finance certain capital expenditures. Debt is reported net of Sinking Fund balances and interest expense is reported net of Sinking Fund earnings. During the year, the City's outstanding debt balance was reduced by a combination of direct principal payments and sinking fund earnings totaling $2,700,592 ($2,614,854 for 2020). Interest payments for the year totalled $1,581,216 ($1,220,765 for 2020). The gross amount of debt less sinking fund installments and actuarial adjustments to date are as follows: MFA Bylaw No. Purpose Rate Due Gross Debt Cumulative 2021 Debt 2020 Debt Issue Payments Outstanding Outstanding 93 6246 Downtown Civic Facilities 5.70% 2027 32,100,000 21,317,769 10,782,231 99 6246 Downtown Office Complex 5.00% 2026 16,300,000 11,048,247 5,251,753 121 6560 Animal Shelter 2.90% 2027 625,000 333,508 291,492 121 6559 Cemetery Expansion 2.90% 2037 1,520,000 389,978 1,130,022 121 6679 Cemetery Expansion 2.90% 2037 700,000 179,595 520,405 153 6558 Fire Hall #4 2.41% 2031 6,000,000 6,000,000 153 7370 Leisure Ctr. Reno 2.41% 2046 3,500,000 3,500,000 153 7371 Synthetic Field 2.41% 2046 7,000,000 7,000,000 153 . 7372 Albion Community Ctr. 2.41% 2046 8,500,000 8,500,000 153 7374 Hammond Community Ctr. 2.41% 2046 2,000,000 2,000,000 153 7376 MRSS Track Facility 2.41% 2046 210001000 210001000 8012451000 3312691097 4619751903 The following debenture debt amounts plus projected Sinking Fund earnings are payable over the next five years and thereafter are as follows: 2022 2023 2024 2025 2026 Thereafter Sinking Fund earnings Debt Payments $ 3,543,365 3,590,639 3,639,248 3,689,229 3,740,622 19,159,180 9,613,620 $ 46,975,903 The City has the following authorized but unissued financing available as at December 31, 2021: LIA Bylaw #6560 #7373 #7375 #7377 LIA Amount LIA Bylaw $ 275,000 #6679 1,000,000 #7374 1,000,000 #7376 23,500,000 Total City of Maple Ridge -Financial Statements Page i5 of 26 LIA Amount $ 1,100,000 500,000 500,000 $ 2718751000 12,410,564 6,207,226 334,621 1,180,454 543,630 201676a495
12. Tangible Capital Assets Net book value 2021 2020 Land $ 287,303,392 $ 271,742,707 Buildings 85,896,611 77,357,035 Transportation network 216,622,442 216,737,333 Storm sewer system 222,817,744 222,065,866 Fleet and equipment 20,263,737 17,771,496 Technology 6,217,561 6,516,919 Water system 136,157,705 134,784,335 Sanitary sewer system 141,032,148 138,719,265 Other 3810131710 36)521632 $ 1115413251050 $ 11122,4471588 For additional information, see the Schedule of Tangible Capital Assets (Schedule 1) During the year there were no write-downs of assets (2020 -$Nil). In addition, the fair value of roads and related infrastructure, underground networks and land contributed to the City totaled $16,435,062 ($21,023,012 for 2020) and was capitalized and recorded as revenue at the time of recognition. Natural assets, works of art, artifacts, cultural and historic assets are not recorded as assets in these financial statements. The City controls various works of art and historical treasures including artifacts, paintings, sculptures and mosaics located at City sites and public display areas. 13. Undeveloped Land Bank The City owns property in various areas identified for future growth in the Official Community Plan. These properties are not currently used in the provision of service to the citizens of Maple Ridge. The properties represent a strategic, non-renewable resource available for the advancement of Council's strategic plan. 14. Accumulated Surplus Accumulated Surplus is comprised of operating surpluses and equity in tangible capital assets held in the general, sewer and water funds as well as reserves. Accumulated surplus for 2021 is $1,292,740,765 ($1,259,078,406 for 2020) and is distributed as follows: Operating surplus Equity in the capital funds Reserves Accumulated Surplus 2021 General $ 8,563,194 Sewer 5,966,930 Water 1317071170 28,237,294 General 842,930,177 Sewer 142,398,327 Water 139z4371695 1,124,766,199 Funds 44,524,272 Accounts 9512131000 1391737 1272 $ 1129217 40i165 City of Maple Ridge -Financial Statements Page 16 of 26 2020 Restated -Note 24 $ 6,662,021 6,270,330 1616561631 29,588,982 822,245,719 139,718,499 13811191026 1,100,083,244 37,237,663 9211681517 129,4061180 $ 112591078A06
15. Reserves Reserve Funds Local Improvement Equipment Replacement Capital Works Fire Department Capital Acquisition Sanitary Sewer Land Total Reserve Funds Reserve Accounts Specific Projects -Capital Specific Projects -Operating Self Insurance Police Services Fire Services Core Development Recycling Community Safety Initiatives Building Inspections Gravel Extraction Community Works (Gas Tax) Facility Maintenance Snow Removal Park & Recreation Improvements Cemetery Maintenance Infrastructure Sustainabiilty (Town Centre Bldgs) Infrastructure Sustainability (Roads) Infrastructure Sustainability (Drainage) Drainage Improvements Gaming Revenues Self Insurance (Sewer) Self Insurance (Water) Specific Projects (Sewer) Specific Projects (Water) Total Reserve Accounts Total Reserves 16. Property Tax Levies $ December 31, 2020 2,661,126 $ 18,496,667 10,565,706 3,546,671 1,198,573 768.920 37,237,663 15,969,700 11,258,271 734,261 12,830,122 2,812,203 3,926,764 906,857 3,549,607 891,383 717,813 120,587 850,061 4,738,602 164,517 6,280 5,433,724 2,721,578 4,214,589 2,030,682 165,436 145,748 10,116,388 7.863,344 92.168,517 $ 129.406.180 Interest Contributions/ Use of Allocated Transfers Reserves 8,621 $ 101,465 57,966 17,449 7,169 4 207 196,877 3,287 70,089 13,139 21,705 19,423 4,982 4,313 4,039 31,552 16,963 27,578 217.070 413 947 3,445,707 5,552,549 1,927,755 21,462 10,947,473 927,402 5,781,447 45,000 1,527,275 485,230 5,749,667 269,848 19,992 616,463 2,125,000 2,394,214 92,323 762,211 3,792,315 942,692 2,000,239 780,946 6,504 6,504 5,310,469 8.560.325 42.196.066 53.143.539 $ $ (2,460,568) (1,397,173) (3,857,741) (3,097,341) (7,192,834) (128,739) (4,680,522) (6,850,837) (111,423) (134,111) (3,500) (372,013) (1,801,482) (1,822,795) (768,491) (3,842,173) (339,640) (444,534) (558,132) (3,664,754) (3.555.332) (39.368,653) (43,226,394) December 31, 2021 2,669,747 19,583,271 16,176,221 4,094,702 1,227,204 773 127 44,524,272 13,799,761 9,846,884 653,809 9,746,964 485,230 1,724,172 4,106,894 772,746 3,569,030 912,857 966,576 448,144 850,061 5,310,021 256,840 5,415,418 3,341,593 5,797,872 2,253,496 171,940 152,252 11,762,103 12.868.337 95.213.000 139.737.272 In addition to its own tax levies, the City is required to collect taxes on behalf of various other taxing authorities. These include the provincial government for local school taxes, incorporated dyking districts located within the City and organizations providing regional services in which the City has become a member. Taxes levied for other agencies are not included in City revenues. Total tax levies were comprised as follows: Municipal Tax Levies Levies for other authorities School taxes Translink British Columbia Assessment Metro Vancouver Regional District Dyking Districts Municipal Finance Authority Total Collections for Others Total Tax Levies $ $ 2021 99,296,699 $ 42,974,954 8,277,785 1,259,526 1,693,254 744,042 6,003 54,955,564 154,252,263 $ City of Maple Ridge -Financial Statements Page 17 of 26 2021 Budget 99,130,772 $ 42,992,343 8,280,503 1,259,644 1,693,750 744,042 6 005 54,976,287" 154,107,059 $ 2020 94,914,905 35,174,508 7,617,871 1,210,627 1,476,913 730,556 5 644 46,216,119 141,131,024
17. Government Transfers Government transfers recognized as revenues during the year were comprised of the following: 2021 2020 Capital Operating Total Total Federal Gov't $ 1,069,155 $ 628,463 $ 1,697,618 $ 918,996 Provincial Gov't 355,064 2,163,197 2,518,261 8,204,151 Translink 882,409 1;677,278 2,559,687 1,838,502 Other 251564 21000 271564 43 324 Total $ 213321192 $ 4A701938 $ 618031130 $ 11,004.973 18. Trust Funds Certain assets have been conveyed or assigned to the City to be administered as directed by an agreement or statute. The City holds the assets for the benefit of, and stands in a fiduciary relationship, to the beneficiary. The following trusts are excluded from the City's consolidated financial statements: Balance Dec 31, 2020 Interest Earned Balance Receipts Disbursements Dec 31, 2021 Latecomer Fees $ Cemetery Perpetual Care Election Surplus Metro Vancouver Sewer & Drainage District Translink Road 13 Dyking District Albion Dyking District $ 19. Expenses and Expenditures by Object Operations Goods and services Wages and salaries Interest Total Amortization expenses Contributed tangible capital assets Total Expenses and $ 70,531,201 $ 50,488,315 1,630,317 122,649,833 23,863,066 15,234 $ 1,335,821 8,642 733,732 220,075 1,443,905 2,109,753 5,867,162 $ Capital Acquisitions 40,189,670 $ 819,944 41,009,614 16,435,062 $ 161,803 $ 177,037 $ 13,433 74,961 48 2,441,899 1,311,665 173,639 300,468 13 481 $ 4,464,435 $ 13,433 953,565 612,292 196,564 8 736 1,961,627 $ 1,410,782 8,690 2,222,066 919,448 1,420,980 2A01A85 81383A51 2021 Total 2021 Budget 2020 Total 110,720,871 51,308,259 1,630,317 163,659,447 $ 267,807,617 $ 54,630,845 2,300,942 324,739,404 114,417,344 45,198,372 1,317,565 160,933,281 23,863,066 16,435,062 24,037,321 20,000,000 23,641,391 21,023,012 Expenditures $ 146,512,899 $ 57,444,676 $ 203,957,575 $ 368,776,725 $ 205,597,684 City of Maple Ridge -Financial Statements Page 18 of 26
20. Budget Budget amounts represent the Financial Plan Bylaw adopted by Council on May 11, 2021. The Financial Plan anticipated use of surpluses accumulated in previous years to balance against current year expenditures in excess of current year revenues. The following shows the reconciliation of the amounts presented on the financial statements to the approved budget: Revenue Taxation $ 99,130,772 User fees and other revenue 49,956,147 Other 49,984,737 Contributed subdivision infrastructure 201000,000 Total Revenue 2191071,656 Expenses Protective services 47,815,543 Transportation services 26,742,409 Recreation and cultural 26,535,488 Water utility 18,004,850 Sewer utility 14,930,985 General Government 22,083,435 Planning, public health and other 7,867,485 Total expenses 163,980,195 Annual Surplus $ 55,091,461 Less: Capital expenditures 204,796,530 Debt repayment 3,304,398 Add: lnterfund transfers 77,580,142 Amortization 24,037,321 Borrowing proceeds 51,3921004 Financial Plan Bylaw $ 21. Contractual Rights There are a number of development projects in progress throughout the City where there is a requirement for the developer to provide infrastructure to the City, such as roads, sewers, sidewalks and street lighting. The estimated fair value of the infrastructure is recognized as "contributed tangible capital assets" revenue in these consolidated financial statements when the City accepts responsibility for the infrastructure. Estimated fair value is determined at the time the assets are recognized. City of Maple Ridge -Financial Statements Page 19 of 26
22. Municipal Pension Plan The City of Maple Ridge and its employees contribute to the Municipal Pension Plan (a jointly trusteed pension plan). The board of trustees, representing plan members and employers, is responsible for administering the plan, including investment of assets and administration of benefits. The plan is a multi-employer defined benefit pension plan. Basic pension benefits are based on a formula. As at December 31 2020, the plan has about 220,000 active members and approximately 112,000 retired members. Active members include approximately 42,000 contributors from local governments. Every three years, an actuarial valuation is performed to assess the financial position of the plan and adequacy of plan funding. The actuary determines an appropriate combined employer and member contribution rate to fund the plan. The actuary's calculated contribution rate is based on the entry-age normal cost method, which produces the long-term rate of member and employer contributions sufficient to provide benefits for average future entrants to the plan. This rate may be adjusted for the amortization of any actuarial funding surplus and will be adjusted for the amortization of any unfunded actuarial liability. The most recent valuation for the Municipal Pension Plan as of December 31, 2018, indicated a $2,866 million funding surplus for basic pension benefits on a going concern basis. The City of Maple Ridge paid $3,848,908 (2020 $3,672,047) for employer contributions while employees contributed $3,218,889 (2020 $3,087,136) to the plan in fiscal 2021. The next valuation will be as at December 31, 2021, with results available in 2022. Employers participating in the plan record their pension expense as the amount of employer contributions made during the fiscal year (defined contribution plan accounting). This is because the plan records accrued liabilities and accrued assets for the plan in aggregate, resulting in no consistent and reliable basis for allocating the obligation, assets and cost to individual employers participating in the plan. 23. Segmented Information The City is a diversified municipal government entity in the province of British Columbia that provides a wide range of services to its citizens. Municipal services have been segmented by grouping activities that have similar service objectives (by function) and separately disclosed in the segment report. Where certain activities cannot be attributed to a specific segment they have been reported as unallocated. The segments and the services they provide are as follows: Protective Services Protective Services is comprised of the Ridge Meadows RCMP detachment, the Maple Ridge Fire Department, bylaw enforcement, inspection services and emergency services. Services provided by the segment are focused on protecting the citizens of Maple Ridge. Transportation Services Transportation Services is comprised of Engineering, Operations, Drainage and Roads. Services provided by the segment include the construction and maintenance of transportation related infrastructure. Recreation and Cultural Recreation and cultural services provides library services, access to recreation facilities and maintains and operates City parks. Water Utility The Water Utility, in conjunction with Metro Vancouver, provides safe, clean, reliable water to the residents and businesses of the City of Maple Ridge. Sewer Utility The Sewer Utility collects waste water and transports it to treatment plants operated by Metro Vancouver in addition to maintaining the sanitary sewer infrastructure. City of Maple Ridge -Financial Statements Page 20 of 26
23. Segmented Information (cont'd) General Government General Government provides administrative, legislative and support services for the City. Functions include financial planning and reporting, information technology, economic development and communications. Commerical operations are also included in this segment. Planning, Public Health and Other This segment is comprised of Planning, Recycling, Cemetery and Social Planning. Activities include land use guidelines, development of the City's official community plan, management of the recycling contract and improving the social well-being of the community. Unallocated Unallocated includes revenues that cannot be directly attributed to the activities of an identified functional segment. 24. Prior Period Adjustment The City contracts its policing services to the Royal Canadian Mounted Police (RCMP). Over the past several years, the RCMP has been engaged with its members in the formation of their first collective agreement, which was ratified in August 2021. The newly formed collective agreement provides for retroactive pay to members for services starting in 2017. The City has not previously accrued for retroactive pay during the negotiations. As the liability for retroactive pay is linked to the timing of service provision, the City has retroactively adjusted · the Consolidated Financial Statements to reflect estimated prior year costs related to the new collective agreement. The prior year comparative figures have been adjusted as follows: Accumulated surplus -beginning of year Accounts payable Net financial assets Expenses Accumulated surplus -end of year Previously Reported $1,209,359,166 23,613,524 124,223,492 134,535,402 1,263,512,778 Increase (Decrease) $(2,482,649) 4,434,372 (4,434,372) 1,951,723 (4,434,372) City of Maple Ridge -Financial Statements Page 21 of 26 Restated $1,206,876,517 28,047,896 119,789,120 136,487, 125 1,259,078,406
Segment Report Consolidated Report of Segmented Revenue and Expenses Revenue Tax revenue Other revenues Government transfers Development revenue Interest and investment income Gaming Revenues Asset disposal gain(loss) Contributed infrastructure Total Revenue Expenses Operating: Goods and services Labour Debt Servicing Sub total Amortization Total Expenses Excess (deficiency) of revenue over expenses For the year ended December 31, 2021 Protective Transportation Services Services $ $ $ 5,973,439 509,180 1,634,867 3,189,959 2,998 1,676,683 (4,723) (877,632) 81361)22 7,606,581 12,859,912 23,292,538 4,551,798 19,432,264 6,349,505 1081964 42,833,766 10,901,303 212161076 111897A16 4510491842 2217981719 $ (37A431261) $ (919381807) $ City of Maple Ridge -Financial Statements Page 22 of 26 Recreation and Cultural 2,035,266 1,031,558 1,949,106 38,847 612181900 11,273,677 9,578,753 8,155,771 948A72 18,682,996 215801227 21263223 (919891546) Water Utility Sewer Utility $ 143,675 $ 988,855 20,448,105 14,109,201 499,593 139,031 940,634 (184,408) (535,309) 677.688 11176)52 21,224,091 17,179,726 12,276,298 10,018,700 1,734,338 610,128 14,010,636 10,628,828 217461906 2)661521 16)571542 1313951349 $ 4A661549 $ 3)841377
General Commercial Government Tower $ $ $ 2,225,402 1,935,457 423,753 296,294 (1,553) 2,943,896 1,935,457 6,156,531 754,626 11,209,220 1251976 4031052 17,491,727 1,157,678 1 A251292 1819171019 U571678 $ (15.9731123) $ 777 779 $ Planning Public Health Total & Other Unallocated 2021 Actual 2,388,360 $ 95,775,809 $ 99,296,699 3,261,150 50,497,200 23,400 6,803,130 11,277 5,016,023 2,411,236 2,411,236 780,946 780,946 (260) 500,000 (1,065,038) 16A351062 5,683,927 99,467,991 180,175,258 3,901,957 70,531,201 2,997,089 50,488,315 431853 116301317 6,942,899 122,649,833 2301628 2318631066 711731527 14615121899 (114891600) $ 9914671991 $ 3326621359 City of Maple Ridge -Financial Statements Page 23 of 26 Total Total Budget 2020 Actual Restated -Note 24 $ 99,130,772 $ 94,914,905 49,956,147 45,433,301 13,873,679 11,004,973 33,683,054 13,801,911 2,428,004 5,286,485 323,738 (3,099,311) 2010001000 2110231012 219,071,656 188,689,014 83,011,087 67,122,046 54,630,845 44,406,123 213001942 113171565 139,942,874 112,845,734 2410371321 2316411391 163,9801195 136A87.125 $ 55,0911461 $ 5212011889
Schedule 1 Schedule of Tangible Capital Assets For the year ended December 31, 2021 Land2 Building Transportation-Storm System Network Historical Cost 1 Opening cost $ 271,742,707 $ 133,225,678 $ 351,884,173 $ 295,595,030 Additions 15,560,685 11,428,597 7,377,235 5,340,913 Disposals (187)54) (21362A02) (704A94) 287,303,392 144,466,521 356,899,006 300,231,449 Accumulated Amortization Opening balance 55,868,643 135,146,840 73,529,164 Amortization expense 2,881,585 7,113,536 4,068,653 Effect of disposals (180,318) (119831812) (184,112) 5815691910 140,2761564 77 413 705 Net Book Value as $ 287,303,392 $ 85 896 611 $ 2161622A42 $ 222,817,744 at December 31, 2021 Net Book Value as at $ 271,742,707 $ 77,357,035 $ 216,737,333 $ 222,065,866 December 31 , 2020 1 Historical cost includes work in progress at December 31, 2021 of $31,977,067 ($20,064,975 for 2020) comprised of: Land $614,988 ($631,732 for 2020); Buildings $20,275,525 ($10,259,878 for 2020); Transportation network $876,825 ($806,550 for 2020); Storm system $24,641 ($180,344 for 2020); Fleet and equipment $430,962 ($169,640 for 2020); Technology $177,218 ($416,509 for 2020); Water system $1,960,180 ($2,383,718 for 2020); Sanitary system $6,697,799 ($5,039,278 for 2020); and Other $918,930 ($177,325 for 2020). Work in progress is not amortized. 2 Additions to land are net of $-Nil ($-Nil for 2020) of land reclassified to inventory available for sale. 3 "Other" at net book value includes Furniture and Fixtures at $967,734 ($1,091,973 for 2020) and Structures at $37,045,974 ($35,660,657 for 2020) City of Maple Ridge -Financial Statements Page 24 of 26
Fleet and Equipment $ 33,722,110 $ 4,454,888 (473A85) 37,703,513 15,950,614 1,922,056 (4321894) 17A39)76 $ 201263)37 $ $ 17,771,496 $ Technology Water System Sanitary System 15,227,025 $ 176,010,509 $ 192,366, 192 879,355 4,135,138 5,629,791 (1251666) (3251140) (111381525) 15,980,714 179,820,507 196,857,458 8,710,106 41,226,174 53,646,927 1,176,648 2,577,358 2,756,068 (1231601) (140)30) (5771685) 917631153 4316621802 5518251310 612171561 $ 1361157)05 $ 14110321148 6,516,919 $ 134,784,335 $ 138,719,265 City of Maple Ridge -Financial Statements Page 25 of 26 Other3 Total $ 54,919,553 $ 1,524,692,977 2,638,074 57,444,676 (2721469) (515891935) 57,285,158 1,576,547,718 18,166,921 402,245,389 1,367,162 23,863,066 (2621635) (318851787) 19271A48 4222221668 $ 381013)10 $ 1115413251050 $ 36,752,632 $ 1,122,447,588
Grant Received Schedule for BC Safe Restart Grant For the year ended December 31, 2021 (unaudited) Balance of BC Safe Restart Grant Application of Grant Lost revenue* Operational adaptations** Total Application Balance Remaining Schedule 2 $ 2,286,400 1,151,287 9691500 $ 211201787 s 165~613 * Lost revenues are comprised of revenue shortfalls associated with the closure of City Recreation facilities **Operational adaptations are comprised of expenditures incurred to faciliate remote work and meeting attendance for staff and Council, the installation of physical barriers in the workplace, increased cleaning and various other incremental costs. City of Maple Ridge -Financial Statements Page 26 of 26
We are pleased to provide you with the results of our audit of City of Maple Ridge's (the "City") consolidated financial statements for the
year ended December 31, 2021 .
The enclosed final report includes our approach to your audit, including: significant risks identified and the nature, extent, and results of
our audit work. We also report any significant internal control deficiencies identified during our audit and reconfirm our independence.
During the course of our audit, management made certain representations to us-in discussions and in writing. We documented these
representations in the audit working papers.
The business environment has changed for us all during the time of COVID-19. Cash flow, strategy, operations: each has received a rethink.
As your auditors, we have relied on our digital audit suite to stay connected-among ourselves, with management, and with you.
This report has been prepared solely for the use of the City's Mayor and Council and others within the organization, and should not be
distributed without our prior consent. Consequently, we accept no responsibility to a third party that uses this communication.
We look forward to discussing our audit conclusions with you. In the meantime, please feel free to contact us if you have any questions or
concerns.
Yours truly,
BDO~LLP
BDO Canada LLP
2 I City of Maple Ridge
BackJ .. Q. contents For the year ended December 31, 2021
As part of our ongoing communications with you, we are required to have a discussion on our views about significant qualitative aspects of the City's accounting practices, including
accounting policies, accounting estimates and consolidated financial statements disclosures. We look forward to exploring these topics in depth and answering your questions. A summary of
the key discussion points are below:
Recognition
[Rebuttable presumption]
Recognition of Grant ft Government
Transfer Revenue
Management Override of Internal
Controls
[Mandatory audit consideration]
5 I City of Maple Ridge
Auditing standards require us to consider the risk of fraudulent Grant funding received was confirmed through a review of agreements. We also ensured the
revenue recognition, due to the nature of the City's revenue, we have revenue is recorded accurately in accordance with the settlement of any stipulations.
rebutted this presumption.
We reviewed the deferred revenue balances by examining supporting documentation and
Nevertheless, accounting standards relating to grant and government validate the accounting treatment.
transfer revenue recognition are complex and open to variation in
application. There is a risk that grants or revenue derived from other Other revenues streams also contain revenue recognition issues which we reviewed in with the
government transfers may be incorrectly deferred into future periods context of the relevant revenue recognition standards.
or recognized prior to stipulations being met.
All audit testing was performed in this area as planned with no issu.es to report.
Management is generally in a unique position to perpetrate fraud We reviewed transactions recorded in the various ledgers for unusual or non-recurring
because of its ability to directly or indirectly manipulate accounting adjustments not addressed by other audit procedures.
records, and prepare fraudulent financial statements by overriding
controls that otherwise appear to be operating effectively. We reviewed the controls relating to processing of journal entries and examined a sample of
journal entries subject to risk.
This risk is not unique to the City.
All audit testing was performed in this area as planned with no issues to report where
controls were overridden.
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6)
We are required to report to you in writing about any significant
deficiencies in internal control that we have identified during the audit.
A significant deficiency is defined as a deficiency or combination of
deficiencies in internal control that merits the attention of those
charged with governance.
The audit expresses an opm1on on the City's consolidated financial statements. As a
result, it does not cover every aspect of internal controls-only those relevant to
.preparing the consolidated financial statements and designing appropriate audit
procedures. This work was not for the purpose of expressing an opinion on the
effectiveness of internal control.
No control deficiencies were noted that, in our opinion, are of significant importance to
discuss.
During the audit, we performed the following procedures regarding the City's internal
control environment:
11>-Documented operating systems to assess the design and implementation of control
activities that were relevant to the audit.
Discussed and considered potential audit risks with management.
We considered the results of these procedures in determining the extent and nature of
audit testing required.
6 I City of Maple Ridge
For the year ended December 31, 2021
Back.to.contents
o~D~
To reflect developer contributed tangible capital assets that the City obtained control over during November-December 2020
as additions to the prior year (2020) accumulated surplus, instead of the current year (2021) annual surplus.
Dr . .Developer contributed asset revenue
Cr. Opening accumulated surplus
Adjusted difference
For the year ended December 31, 2021
(2,800,000)
2,800,000
During the year, a new collective bargaining agreement was finalized between The National Police Federation and The Royal Canadian Mounted Police. This agreement included provisions
to retroactively increase pay rates for members of the RCMP between 2017 and 2021, and as a result, costs to the City for policing services provided in this time period increased. The RCMP
had issued guidance in previous years that would have enabled a reasonable estimate (for accounting purposes) of these costs to have been made. Given that the services had been provided
in each of these previous years, accounting standards require an estimate to have been made for the cost increases, and an accrued liability then be recognized in each prior accounting
period.
Management has recorded an adjustment to reflect the amount of the cost increase pertaining to years prior to 2021 (approximately $4.4m) as an adjustment to the opening accumulated
surplus for each of the years ended December 31, 2021 and 2020. Please refer to Note 24 in the draft consolidated financial statements for a full summary of the impact of this adjustment
on the consolidated financial statements. ,.
7 I City of Maple Ridge
BackJo.contents
11 I City of Maple Ridge
Current Year Recommendations
We have not raised any new recommendations in the current year.
Update on Prior Year Recommendations
Records and Financial Management Software
For the year ended December 31, 2021
We previously commented on two elements of City's information systems: tangible capital asset record keeping and document management. We had
observed that the City's enterprise resource planning system ("ERP") is at the end of its useful life, and that this is impacting the City's ability to
maintain complete and timely tangible capital asset records. We had recommended that the City begin investigating options to replace the current
ERP system and consider a dedicated system for the management and planning of the City's infrastructure. We also recommended that the City
consider incorporating a digital document storage solution alongside or within any new system implementation in order to reduce reliance on paper-
based processes and storage.
In response, management previously noted the City's long-term capital program includes a provision to replace the City's financials systems in the
near future, and that these recommendations will be considered within the scope of that plan.
We have not identified any further recommendations in relation to this matter throughout the course of the current year's audit engagement, but
continue to emphasize the importance of this matter.
April 13, 2022 To the Mayor and Council The City of Maple Ridge Dear Mayor and Council: Tel: (604) 688-5421 Fax: (604) 688-5132 www.bdo.ca BDO Canada LLP 1100 Royal Centre 1055 West Georgia Street Vancouver, British Columbia V6E 3P3 We have been engaged to audit the consolidated financial statements of The City of Maple Ridge (the "City") for the year ended December 31, 2021. Canadian generally accepted auditing standards require that we communicate at least annually with you regarding all relationships between the City and our Firm that, in our professional judgment, may reasonably be thought to bear on our independence. In determining which relationships to report, these standards require us to consider relevant rules and related interpretations prescribed by the appropriate provincial institute/order and applicable legislation, covering such matters as: • Holding a financial interest, either directly o'. indirectly in a client; • Holding a position, either directly or indirectly, that gives the right or responsibility to exert significant influence over the financial or accounting policies of a client; • Personal or business relationships of immediate family, close relatives, partners or retired partners, either directly or indirectly, with a client; • Economic dependence on a client; and • Provision of services in addition to the audit engagement. We have prepared the following comments to facilitate our discussion with you regarding independence matters arising since April 27, 2021, the date of our last letter. We are not aware of any relationships between the City and our Firm that, in our professional judgment may reasonably be thought to bear on independence that have occurred from April 27, 2021, to the date of this letter. We hereby confirm that we are independent with respect to the City within the meaning of the Code of Professional Conduct of the Chartered Professional Accountants of British Columbia as of the date of this letter. This letter is intended solely for the use of the Mayor and Council, management and those charged with governance within the City and should not be used for any other purpose. Yours truly, BDO~LLP Chartered Professional Accountants Page 1 of 1 BDO Canada LLP, a Canadian limited liability partnership, is a member of BDO International Limited, a UK company limited by guarantee, and fonns part of the international BDO netwom of independent member firms.
[REPORT DATE] BOO Canada LLP Chartered Professional Accountants 1100 Royal Centre 1055 West Georgia Street Vancouver, BC, V6E3P3 City of Maple Ridge 11995 Haney Place Maple Ridge, BC, V2X 6A9 This representation letter is provided in connection with your audit of the consolidated financial statements ("financial statements") of the City of Maple Ridge for the year ended December 31, 2021 for the purpose of expressing an opinion as to whether the financial statements are presented fairly, in all material respects, in accordance with Canadian public sector accounting standards. We confirm that to the best of our knowledge and belief, having made such inquiries as we considered necessary for the purpose of appropriately informing ourselves: Financial Statements We have fulfilled our responsibilities, as set out in the terms of the audit engagement dated November 14, 2019, for the preparation of the financial statements in accordance with Canadian public sector accounting standards; in particular, the financial statements are fairly presented in accordance therewith. • The methods, significant assumptions, and data used in making accounting estimates and their related disclosures are appropriate to achieve recognition, measurement and/or disclosure that are reasonable in accordance with Canadian public sector accounting standards. • Related party relationships and transactions have been appropriately accounted for and disclosed in accordance with the requirements of Canadian public sector accounting standards. • All events subsequent to the date of the financial statements and for which Canadian public sector accounting standards require adjustment or disclosure have been adjusted or disclosed. • The financial statements of the entity use appropriate accounting policies that have been properly disclosed and consistently applied. Information Provided • We have provided you with: • access to all information of which we are aware that is relevant to the preparation of the financial statements, such as records, documentation and other matters; • additional information that you have requested from us for the purpose of the audit; and • unrestricted access to persons within the entity from whom you determined it necessary to obtain audit evidence. • We are responsible for the design, implementation and maintenance of internal controls to prevent, detect and correct fraud and error, and have communicated to you all deficiencies in internal control of which we are aware. • All transactions have been recorded in the accounting records and are reflected in the financial statements.
• We have disclosed to you all known instances of non-compliance or suspected non-compliance with laws and regulations whose effects should be considered when preparing the financial statements. • We have disclosed to you the identity of the entity's related parties and all the related party relationships and transactions of which we are aware. Fraud and Error • We have disclosed to you the results of our assessment of the risk that the financial statements may be materially misstated as a result of fraud. • We have disclosed to you all information in relation to fraud or suspected fraud that we are aware of and that affects the entity and involves: • management; • employees who have significant roles in internal control; or • others where the fraud could have a material effect on the financial statements. • We have disclosed to you all information in relation to allegations of fraud, or suspected fraud, affecting the entity's financial statements communicated by employees, former employees, analysts, regulators, or others. General Representations • Where the value of any asset has been impaired, an appropriate provision has been made in the financial statements or has otherwise been disclosed to you. • We have provided you with significant assumptions that in our opinion are reasonable and appropriately reflect our intent and ability to carry out specific courses of action on behalf of the entity when relevant to the use of fair value measurements or disclosures in the financial statements. • We confirm that there are no derivatives or off-balance sheet financial instruments held at year end that have not been properly recorded or disclosed in the financial statements. • Except as disclosed in the financial statements, there have been no changes to title, control over assets, liens or assets pledged as security for liabilities or collateral. • The entity has complied with all provisions in its agreements related to debt and there were no defaults in principal or interest, or in the covenants and conditions contained in such agreements. • There have been no plans or intentions that may materially affect the recognition, measurement, presentation or disclosure of assets and liabilities (actual and contingent). • The nature of all material uncertainties have been appropriately measured and disclosed in the financial statements, including all estimates where it is reasonably possible that the estimate will change in the near term and the effect of the change could be material to the financial statements. • There were no direct contingencies or provisions (including those associated with guarantees or indemnification provisions), unusual contractual obligations nor any substantial commitments, whether oral or written, other than in the ordinary course of business, which would materially 2
affect the financial statements or financial position of the entity, except as disclosed in the financial statements. Other Representations Where the Situation Exists • We have informed you of all known actual or possible litigation and claims, whether or not they have been discussed with legal counsel. Since there are no actual, outstanding or possible litigation and claims, no disclosure is required in the financial statements. • We will provide to you, when available and prior to issuance by the entity, the final version of the document(s) comprising the annual report. • We have provided you all the relevant information in order to appropriately record and disclose the restatement made to correct a misstatement in the prior period financial statements that affect the comparative information. This restatement was for the accrual of retro pay for RCMP services. Yours truly, Scott Hartman, Chief Administrative Officer Trevor Thompson, Director of Finance Catherine Nolan, Corporate Controller 3
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On an annual basis, staff review the rental and admission rates of several Lower Mainland recreation facilities, including but not limited to Mission, Pitt Meadows, Langley, Coquitlam and Port Coquitlam. The data gathered is used to determine current market rental and admission rates compared to operating costs to ensure we are in line with regional comparators. Based on an analysis of neighbouring municipalities, staff are recommending the following changes: Overall, rates to be adjusted to reflect market average. This equates to an average increase of 2-5% for most fees with a higher increase, in some cases, for commercial rates with a gradual increase over the next 3 years. Where the City of Maple Ridge was above market average it is recommended that rates stay the same. Specifically: • No increase to the 10 Pass Membership and a 5% reduction in 1 Year Memberships. • No increase to Gymnasium fees (except for Commercial rates). • No increase to CLASS A fields for Adult Non-Profits in Special Events & Regular Use. Market and registrant analysis identified opportunities to re-configure rate structures to meet standard industry practices and better serve the needs of the City's customers. The following adjustments are proposed as a result: • Removal of the 6-Month Membership Pass. • Flat rate for users accessing the Outdoor Pool. • Amalgamating the Fundraising category into Special Events for Sport Fields. • Separation of CLASS A fields and Artificial Field fees and a 10% increase for the Artificial Field Fees over the next 2 years (no increase for regular use by youth/senior, non-profit agencies). • Introduction of the Swim Club rate for Hammond Pool in alignment with fee classification at the Maple Ridge Leisure Centre. • Introduction of a Junior B Hockey rate based on best practice research and as determined in collaboration with the local Junior B club. • Integration of the Albion Community Centre and it's multi-use spaces. Lastly, by way of Council decision on June 4, 2019, no increases to the Sport Field User Annual Contribution and Miscellaneous Fees are proposed. Electric Vehicle Parking Rates Since 2013 the City of Maple Ridge has provided electric vehicle charging at no cost to the public to promote adoption of electric and hybrid transportation. Community usage has increased rapidly since the program initiated, as noted in Figure 1. All charging stations are currently located within the civic area of the Town Centre. Currently, users pay the standard parking rate, where applicable, for use of stalls with access to EV chargers. No additional charges apply. Page 3 of 6
Attachment A -Rate Change Comparison General Administration Copying Costs Current Proposed Adjustment Standard copies -8.5 x 11 $0.50 $0.50 0% Property Information Request/Tax Certificate Current Proposed Adjustment From property owner No Charge No Charge 0% From non-owner $35.00 $40.00 14% Requests through BC Online (BC Online customers will $35.00 $40.00 14% have BC Online administration fee added to this fee) Payment File for Mortgage Company Tax Clients -$7.50 $10.00 33% per folio/roll number Returned Cheque Fee $25.00 $30.00 20% Historical Property Related Information -Per Hour Current Proposed Adjustment From property owner -First hour No Charge No Charge 0% From property owner -Additional hour or portion $35.00 $40.00 14% From non-owner $35.00 $40.00 14% Requests through BC Online (BC Online customers will $35.00 $40.00 14% have BC Online administration fee added to this fee) Fire Department Record Requests Current Proposed Adjustment Fire Incident/Investigation Reports $200.00 $200.00 0% (including color photographs) MVA/Medical Incident Report $100.00 $100.00 0% Page 1 of 7
Attachment A -Rate Change Comparison Parks, Recreation & Culture Admissions Child Current Single $ 2.90 10 Pass $ 26.10 20 Pass $ 46.40 1 Month $ 26.10 3 Months $ 69.60 1 Year $ 261.00 Youth/Student/Senior Current Single $ 3.90 10 Pass $ 35.10 20 Pass $ 62.40 1 Month $ 35.10 3 Months $ 93.60 1 Year $ 351.00 Adult Current Single $ 5.70 10 Pass $ 51.30 20 Pass $ 91.20 1 Month $ 51.30 3 Months $ 136.80 1 Year $ 513.00 Family Current Single $ 10.44 10 Pass $ 98.46 20 Pass $ 167.04 1 Month $ 98.46 3 Months $ 262.56 1 Year $ 984.60 Drop-In Skating -Single Current Child $ 2.60 Youth/Student/Senior $ 3.50 Adult/Parent & Tot $ 4.73 Family $ 8.33 Page 2 of 7 Proposed Adjustment $ 3.05 5% $ 26.10 0% $ 48.72 5% $ 27.41 5% $ 73.08 5% $ 247.95 -5% Proposed Adjustment $ 4.10 5% $ 35.10 0% $ 65.52 5% $ 36.86 5% $ 98.28 5% $ 333.45 -5% Proposed Adjustment $ 5.99 5% $ 51.30 0% $ 95.76 5% $ 53.87 5% $143.64 5% $ 487.35 -5% Proposed Adjustment $ 10.96 5% $ 98.46 0% $ 175.39 5% $103.38 5% $ 275.69 5% $ 935.37 -5% Proposed Adjustment $ 2.73 5% $ 3.68 5% $ 4.97 5% $ 8.75 5%
Attachment A -Rate Change Comparison Oudoor Pool Admission -Single Current Proposed Adjustment Child 1.76 $ 1.90 See report Youth/Student/Senior 2.37 $ 1.90 See report Adult/Parent & Tot 3.03 $ 2.86 See report Fairgrounds (Hrly) Barns Current Proposed Adjustment Youth/Senior Non-Profit $ 8.16 $ 8.32 2% Adult Non-Profit $ 12.24 $ 12.48 2% Private $ 20.40 $ 20.81 2% Commercial $ 22.44 $ 22.89 2% Non-Resident $ 24.48 $ 24.97 2% Grounds & Showrings Current Proposed Adjustment Youth/Senior Non-Profit $ 7.14 $ 7.28 2% Adult Non-Profit $ 10.71 $ 10.92 2% Private $ 17.85 $ 18.21 2% Commercial $ 19.64 $ 20.03 2% Non-Resident $ 21.42 $ 21.85 2% Halls Great Hall -Albion Community Centre (Hrly) Current Proposed Adjustment Youth/Senior Non-Profit NA $ 49.35 NA Adult Non-Profit NA $ 74.02 NA Private NA $ 123.37 NA Commercial NA $ 244.31 NA Non-Resident NA $ 237.33 NA Hammond Hall -Hourly Current Proposed Adjustment Youth/Senior Non-Profit $ 25.46 $ 25.97 2% Adult Non-Profit $ 38.20 $ 38.96 2% Private $ 63.66 $ 64.93 2% Commercial $ 83.17 $ 87.33 5% Non-Resident $ 78.12 $ 79.68 2% Whonnock Hall -Hourly Current Proposed Adjustment Youth/Senior Non-Profit $ 83.18 $ 84.84 2% Adult Non-Profit $ 124.77 $ 127.27 2% Private $ 207.95 $212.11 2% Commercial $ 232.68 $ 244.31 5% Non-Resident $ 232.68 $ 237.33 2% Page 3 of 7
Attachment A -Rate Change Comparison Kitchen (Day Rate) Current Proposed Adjustment Youth/Senior Non-Profit $ 34.16 $ 34.84 2% Adult Non-Profit $ 51.25 $ 52.28 2% Private $ 85.41 $ 87.12 2% Commercial $ 120.30 $ 122.71 2% Non-Resident $ 120.30 $ 122.71 2% Pools (Hrly) Competition/Teach Pool (Per Lane) Current Proposed Adjustment Swim Club -Competition Pool $ 5.96 $ 5.96 0% Swim Club -Teach Pool $ 5.07 $ 5.07 0% Youth/Senior Non-Profit $ 9.88 $ 10.37 5% Adult Non-Profit $ 14.82 $ 15.56 5% Private $ 24.70 $ 25.94 5% Commercial $ 31.38 $ 32.95 5% Non-Resident $ 29.28 $ 30.74 5% Hammond Pool (Whole Pool) Current Proposed Adjustment Swim Club NA $ 20.28 NA Youth/Senior Non-Profit $ 26.75 $ 27.29 2% Adult Non-Profit $ 40.13 $ 40.93 2% Private $ 66.88 $ 68.22 2% Commercial $ 70.54 $ 74.07 2% Non-Resident $ 68.14 $ 69.50 2% Arenas (H rly) Ice -Prime Time Current Proposed Adjustment Youth/Senior Non-Profit $ 110.34 $ 115.86 5% Adult Non-Profit $ 165.50 $173.78 5% Private $ 275.84 $ 289.63 5% Commercial $ 304.99 $ 320.24 5% Non-Resident $ 295.04 $ 309.79 5% Ice -Non-Prime Time Current Proposed Adjustment Youth/Senior Non-Profit $ 82.76 $ 86.90 5% Adult Non-Profit $ 124.13 $ 130.34 5% Private $ 206.88 $ 217.22 5% Commercial $ 228.74 $ 240.18 5% Non-Resident $ 221.28 $ 232.34 5% Page 4 of 7
Attachment A -Rate Change Comparison Dry Floor -Prime Time Current Proposed Adjustment Youth/Senior Non-Profit $ 44.03 $ 44.03 See report Adult Non-Profit $ 66.05 $ 66.05 See report Private $ 110.08 $ 110.08 See report Commercial $ 139.61 $ 146.59 5% Non-Resident $ 131.85 $ 131.85 See report Ice -Junior B Current Proposed Adjustment Prime Time/Games NA $ 121.37 NA Non-Prime/Practices NA $ 91.04 NA Rooms (H rly) Multi-Purpose Room (capacity 1-15) Current Proposed Adjustment Youth/Senior Non-Profit $ 4.51 $ 4.74 5% Adult Non-Profit $ 6.76 $ 7.10 5% Private $ 11.27 $ 11.83 5% Commercial $ 13.84 $ 14.53 5% Non-Resident $ 13.84 $ 14.53 5% Multi-Purpose Room (capacity 15-30) Current Proposed Adjustment Youth/Senior Non-Profit $ 9.01 $ 9.46 5% Adult Non-Profit $ 13.52 $ 14.20 5% Private $ 22.53 $ 23.66 5% Commercial $ 27.67 $ 29.05 5% Non-Resident $ 27.67 $ 29.05 5% Multi-Purpose Room (capacity 40-60) Current Proposed Adjustment Youth/Senior Non-Profit $ 11.83 $ 12.42 5% Adult Non-Profit $ 17.75 $ 18.64 5% Private $ 29.58 $ 31.06 5% Commercial $ 35.57 $ 37.35 5% Non-Resident $ 32.62 $ 34.25 5% Multi-Purpose Room (capacity 60-80) Current Proposed Adjustment Youth/Senior Non-Profit $ 13.94 $ 14.64 5% Adult Non-Profit $ 20.91 $ 21.96 5% Private $ 34.85 $ 36.59 5% Commercial $ 48.36 $ 50.78 5% Non-Resident $ 45.36 $ 47.63 5% Page 5 of 7
Attachment A -Rate Change Comparison Gymnasium Current Proposed Adjustment Youth/Senior Non-Profit $ 49.35 $ 49.35 0% Adult Non-Profit $ 74.02 $ 74.02 0% Private $ 123.37 $ 123.37 0% Commercial $ 154.31 $ 154.31 0% Non-Resident $ 132.64 $ 132.64 0% Fields (H rly) Youth/Senior Non-Profit Artifical Turf Current Proposed Adjustment Commercial $ 22.07 $ 23.17 5% Special Event $ 5.52 $ 5.80 5% Regular Use $ -$ -NA Class A Current Proposed Adjustment Commercial $ 22.07 $ 23.17 5% Special Event $ 5.52 $ 5.80 5% Regular Use $ -$ -NA Class B Current Proposed Adjustment Commercial $ 16.44 $ 17.26 5% Special Event $ 4.11 $ 4.32 5% Regular Use $ -$ -NA Class C Current Proposed Adjustment Commercial $ 5.49 $ 5.76 5% Special Event $ 1.37 $ 1.44 5% Regular Use $ -$ -NA Adult Non-Profit Artifical Turf Current Proposed Adjustment Commercial $ 22.07 $ 23.17 5% Special Event $ 17.07 $ 17.92 5% Regular Use $ 12.70 $ 13.34 5% Class A Current Proposed Adjustment Commercial $ 22.07 $ 23.17 5% Special Event $ 17.07 $ 17.07 0% Reqular Use $ 12.70 $ 12.70 0% Page 6 of 7
Attachment A -Rate Change Comparison Class B Current Proposed Adjustment Commercial $ 16.44 $ 17.26 5% Special Event $ 11.44 $ 12.01 5% Regular Use $ 6.65 $ 6.98 5% Class C Current Proposed Adjustment Commercial $ 5.49 $ 5.76 5% Special Event $ 2.75 $ 2.89 5% ReQular Use $ -$ -NA Local, Private or Political (Hourly) Current Proposed Adjustment Artificial Turf $ 22.07 $ 23.17 5% Class A $ 22.07 $ 23.17 5% Class B $ 16.44 $ 17.26 5% Class C $ 5.49 $ 5.76 5% Commercial (Hourly) Current Proposed Adjustment Artificial Turf $ 24.28 $ 25.49 5% Class A $ 24.28 $ 25.49 5% Class B $ 18.08 $ 18.98 5% Class C $ 6.04 $ 6.34 5% Non-Resident Current Proposed Adjustment Artificial Turf $ 26.48 $ 29.13 5% Class A $ 26.48 $ 29.13 5% Class B $ 19.73 $ 24.66 5% Class C $ 6.59 $ 8.57 5% Sports Field User Annual Contribution Current Proposed Adjustment Fall/Winter Clubs -per registration $ 30.00 $ 30.00 See report Spring/Summer Clubs -per registration $ 15.00 $ 15.00 See reoprt Miscellaneous Current Proposed Adjustment Park Shelter (day rate) $ 70.00 $ 73.50 5% Event Trailer ( day rate) $ 147.31 $ 147.31 NA Tennis/Sport Court (Commercial) $ 15.00 $ 15.75 5% Page 7 of 7
Attachment C -Maple Ridge Tree Protection & Management Amending Bylaw No. 7851-2022 THE CORPORATION OF THE CITY OF MAPLE RIDGE Bylaw No. 7851-2022 A Bylaw to amend Maple Ridge Tree Protection & Management Bylaw No. 7314-2015 WHEREAS it is deemed expedient to amend Maple Ridge Tree Protection & Management Bylaw No. 7314-2015; NOW THEREFORE the Council of the Corporation of the City of Maple Ridge, ENACT AS FOLLOWS: 1. This bylaw shall be cited for all purposes as "Maple Ridge Tree Protection & Management Amending Bylaw No. 7851-2022". 2. Tree Protection & Management Bylaw No. 7314-2015 is amended by: (a) Replacing 6.1 (d) in its entirety with "be accompanied by the applicable Permit fee in accordance with Schedule C of the Maple Ridge Fees & Charges Bylaw No. 7575-2021.". (b) Replacing Schedule "D" Tree Permit Application with Schedule "A" of the Maple Ridge Tree Protection & Management Amending Bylaw 7851-2022. READ a first time the day of, 2022 READ a second time the day of, 2022 READ a third time the day of, 2022 RECONSIDERED AND ADOPTED the day of, 2022 Page 1 of 1 PRESIDING MEMBER CORPORATE OFFICER
Attachment C -Maple Ridge Tree Protection & Management Amending Bylaw No. 7851-2022 Schedule A -Tree Permit Application Maple Ridge Tree Management Bylaw No. 7133-2015 Schedule "D" TREE PERMIT APPLICATION 1. Full name(s) and address of applicant: Postal Code: ______ Home phone: ______ _ Cell: ________ _ Email: ____________________ _ 2. Full name(s) and address of owner (if different than applicant): Postal Code: ________ Telephone: _________ _ Email: A consent form signed by the Owner must accompany this application if applicant and owner are not the same. 3. Full name of tree cutting company: Phone: __________ Email: _________________ _ 4. Property proposed for tree cutting: Street Address:----------------------Or Legal Description:--------------------5. Purpose of proposed tree cutting: (hazard trees must be verified by City staff): 6. Number, Type and Location of trees to be cut: (trees are to be tagged on site): Page 1 of 2
Attachment C -Maple Ridge Tree Protection & Management Amending Bylaw No. 7851-2022 7. Draw a dimensional sketch of the parcel showing the approximate location of the trees to be cut, the location of the trees to be retained, the location of barrier fencing, the location and species of any required Replacement Trees, topographic and hydrological features, structures, roads and other information useful in determining location. 8. A Tree Management Plan must accompany this application if tree cutting is taking place on property that is under a development application, when cutting more than 20 trees; or when clearing more than 500 square metres of land. FEE: Applications for a permit shall be accompanied by the prescribed fee as set out in the Maple Ridge Fees and Charges Bylaw No. 7575-2019. Urban Area and Urban Reserve and Rural parcels $75 for first tree + $25 each additional tree less than 0.5 ha Rural Area on parcels greater than 0.5 ha $75 for 11th tree+ $25 each additional tree Development & Large Scale Clearing: $300 base fee + $25 per tree Tree Replacement: $600 I HEREBY DECLARE that the above information is correct, and that I will abide by all the applicable provisions of the Maple Ridge Tree Protection and Management bylaw and conditions of the Tree Removal Permit issued pursuant to this application. Name of Applicant(s): Signature of Applicant(s): Date: ______________ _ Page 2 of 2
Attachment D -Maple Ridge Fees & Charges Amending Bylaw No. 7850-2022 THE CORPORATION OF THE CllY OF MAPLE RIDGE Bylaw No. 7850-2022 A Bylaw to amend Maple Ridge Fees & Charges Bylaw No. 7575-2019 WHEREAS it is deemed expedient to amend Maple Ridge Fees & Charges Bylaw No. 7575-2019; NOW THEREFORE the Council of the Corporation of the City of Maple Ridge, ENACT AS FOLLOWS: 1. This bylaw shall be cited for all purposes as "Maple Ridge Fees & Charges Amending Bylaw No. 7850-2022". 2. Maple Ridge Fees & Charges Bylaw No. 7575-2019 is amended by: (a) In the Table of Contents, under Fees and Description: 1. Adding Schedule D General Administration as the last row with the Descriptions: "Copying Costs" "Record Requests" (b) In Part 3, Previous Bylaw Repeal below 3.1 add "3.2 Bylaw No. 7137-2017 as amended is hereby repealed in its entirety"; (c) Replacing Schedule B "Parks, Recreation & Culture Fees" with Fees & Charges Amending Bylaw 7850-2022 Schedule A "Parks, Recreation & Culture Fees", attached hereto; (d) Adding Schedule D "General Administration Fees" with Fees & Charges Amending Bylaw 7850-2022 Schedule B "General Administration Fees", attached hereto; (e) Replacing the cell in the Rezoning Table in Schedule "C' from "Multi-Family -plus: Per Lot" to "Multi-Family -plus: Per Unit" (f) Retitling "Subdivision Extension Fee" to "Subdivision PRL Extension Fee"; (g) Removing PRL Extension Fee row in its entirety; (h) Retitling "Rezoning Extension at 1st and 3rd Reading" with "Rezoning Extension at 3rd Reading"; (i) Retitling "Official Community Plan Amendment Extension at 1st and 3rd Reading" with "Official Community Plan Amendment Extension at 3rd Reading"; U) Retitling "Heritage Alteration Agreement" to "Heritage Conservation Restrictive Covenant"; (k) Retitling "Landscape Inspection Request" to "Landscape Re-Inspection Request". (I) Adding Schedule E "Electric Vehicle Parking Fees" with Fees & Charges Amending Bylaw 7850-2022 Schedule C "Electric Vehicle Parking Fee", attached hereto. READ a first time the day of, 2022 READ a second time the day of, 2022 READ a third time the day of, 2022 RECONSIDERED AND ADOPTED the day of, 2022 PRESIDING MEMBER CORPORATE OFFICER
Schedule A -"Parks, Recreation & Culture Fees" Schedule "B" -Parks, Recreation & Culture Fees Note: 1. New rates come into effect September 1 of the noted year. 2. All fees are exclusive of tax, which will be added, if applicable. 3. Non-prime time rates will be a 50% reduction of the regular rates and applied to all hours outside of the prime time windows listed below: Single 10 Pass 20 Pass 1 Month 3 Months 1 Year Single 10 Pass 20 Pass 1 Month 3 Months 1 Year Single 10 Pass 20 Pass 1 Month 3 Months 1 Year Days Monday -Friday Saturday/Sunday (Year-Round) Admissions Child 2022 $ 3.05 $ 26.10 $ 48.72 $ 27.41 $ 73.08 $247.95 Youth/Student/Senior 2022 $ 4.10 $ 35.10 $ 65.52 $ 36.86 $ 98.28 $333.45 Adult 2022 $ 5.99 $ 51.30 $ 95.76 $ 53.87 $143.64 $487.35 Hours 5:00 pm -9:00 pm 8:00 am -9:00 pm
Schedule A -"Parks, Recreation & Culture Fees" Family 2022 Single $ 10.96 10 Pass $ 98.46 20 Pass $175.39 1 Month $103.38 3 Months $275.69 1 Year $935.37 Drop-In Skating -Single 2022 Child $ 2.99 Youth/Student/Senior $ 4.03 Adult/Parent & Tot $ 5.44 Family $ 9.58 Oudoor Pool Admission -Single 2022 Child $ 1.90 Youth/Student/Senior $ 1.90 Adult/Parent & Tot $ 2.86
Schedule A -"Parks, Recreation & Culture Fees" Arenas All rates are listed hourly Ice -Prime Time 2022 2023 I 2024 Youth/Senior Non-Profit $ 115.86 Adult Non-Profit $173.78 Private $ 289.63 Commercial $ 320.24 $ 336.25 I $ 353.06 Non-Resident $ 309.79 Ice -Non-Prime Time 2022 2023 I 2024 Youth/Senior Non-Profit $ 86.90 Adult Non-Profit $ 130.34 Private $ 217.22 Commercial $ 240.18 $ 252.19 I $ 264.80 Non-Resident $ 232.34 Dry Floor -Prime Time 2022 2023 I 2024 Youth/Senior Non-Profit $ 44.03 Adult Non-Profit $ 66.05 Private $ 110.08 Commercial $146.59 $ 149.52 I $ 152.51 Non-Resident $ 131.85 Ice -Junior B 2022 Prime Time/Games $ 121.37 Non-Prime/Practices $ 91.04
Schedule A -"Parks, Recreation & Culture Fees" Fairgrounds Stage included at no-charge when booking grounds All rates are hourly Barns 2022 Youth/Senior Non-Profit $ 8.32 Adult Non-Profit $ 12.48 Private $ 20.81 Commercial $ 22.89 Non-Resident $ 24.97 Grounds & Showrings 2022 Youth/Senior Non-Profit $ 7.28 Adult Non-Profit $ 10.92 Private $ 18.21 Commercial $ 20.03 Non-Resident $ 21.85
Attachment D -Maple Ridge Fees & Charges Amending Bylaw No. 7850-2022 Halls Non-Prime time rates will be a 50% reduction of the regular rates. Facility rates are hourly Kitchen rates are daily Great Hall -Albion Community Centre 2022 Youth/Senior Non-Profit $ 49.35 Adult Non-Profit $ 74.02 Private $123.37 Commercial $244.31 Non-Resident $237.33 Hammond Hall -Hourly 2022 Youth/Senior Non-Profit $ 25.97 Adult Non-Profit $ 38.96 Private $ 64.93 Commercial $ 87.33 Non-Resident $ 79.68 Whonnock Hall -Hourly 2022 Youth/Senior Non-Profit $ 84.84 Adult Non-Profit $127.27 Private $212.11 Commercial $244.31 Non-Resident $237.33 Kitchen 2022 Youth/Senior Non-Profit $ 34.84 Adult Non-Profit $ 52.28 Private $ 87.12 Commercial $122.71 Non-Resident $122.71 2023 I 2024 I 2025 $256.53 I $269.35 I $282.82 2023 I 2024 I 2025 $ 91.10 I $ 96.281 $101.10 2023 I 2024 I 2025 $256.53 I $269.35 I $282.82 2023 I 2024 I 2025 $125.16 j $127.67 I $130.22
Schedule A -"Parks, Recreation & Culture Fees" Pools All rates are listed hourly Competition/Teach Pool (Per Lane) 2022 2023 I 2024 I 2025 Swim Club -Com petition Pool $ 5.96 Swim Club -Teach Pool $ 5.07 Youth/Senior Non-Profit $ 10.37 Adult Non-Profit $15.56 Private $ 25.94 Commercial $ 32.95 $ 34.60 I $ 36.33 I $ 38.14 Non-Resident $ 30.74 Hammond Pool (Whole Pool) 2022 2023 I 2024 I 2025 Swim Club $ 20.28 Youth/Senior Non-Profit $ 27.29 Adult Non-Profit $ 40.93 Private $ 68.22 Commercial $ 74.07 $ 11.11 I $ 81.66 I $ 85.75 Non-Resident $ 69.50
Attachment D -Maple Ridge Fees & Charges Amending Bylaw No. 7850-2022 Fields Youth/Senior Non-Profit Artifical Turf 2022 2023 Commercial $ 23.17 $ 24.33 Special Event $ 5.80 $ 6.09 Regular Use $ -Class A 2022 2023 Commercial $ 23.17 Special Event $ 5.50 Regular Use $ -Class B 2022 2023 Commercial $ 17.26 Special Event $ 4.32 Regular Use $ -Class C 2022 2023 Commercial $ 5.76 Special Event $ 1.44 Regular Use $ -
Schedule A -"Parks, Recreation & Culture Fees" Adult Non-Profit Artifical Turf 2022 2023 Commercial $ 23.17 $ 24.33 Special Event $17.92 $18.82 Regular Use $ 13.34 $ 14.01 Class A 2022 Commercial $ 23.17 Special Event $ 17.07 Regular Use $12.70 Class B 2022 Commercial $ 17.26 Special Event $ 12.01 Regular Use $ 6.98 Class C 2022 Commercial $ 5.76 Special Event $ 2.89 Regular Use $ -Local, Private or Political (Hourly) 2022 2023 Artificial Turf $ 23.17 $ 24.33 Class A $ 23.17 Class B $ 17.26 Class C $ 5.76 Commercial (Hourly) 2022 2023 2024 2025 Artificial Turf $ 25.49 $ 26.76 $ 28.10 $ 29.51 Class A $ 25.49 $ 26.76 $ 28.10 $ 29.51 Class B $ 18.98 $19.93 $ 20.93 $ 21.97 Class C $ 6.34 $ 6.66 $ 6.99 $ 7.34 Non-Resident 2022 2023 Artificial Turf $ 29.13 $ 30.59 Class A $ 29.13 Class B $ 24.66 Class C $ 8.57
Schedule A -"Parks, Recreation & Culture Fees" Miscellaneous Sports Field User Annual Contribution 2022 2023 I 2024 I 2025 Park Shelter (day rate) $ 73.50 Event Trailer (day rate) $ 147.31 Tennis/Sport Court (Commercial) $ 15.75 $ 16.54 I $ 17.36 I $ 18.23
Schedule B -"General Administration Fees" Schedule "D" -General Administration Fees Copying Costs 2022 2023 2024 2025 Standard copies -8.5 x 11 $ 0.50 $ 0.51 $ 0.52 $ 0.53 Property Information Request/Tax Certificate 2022 2023 2024 2025 From property owner No Charge No Charge No Charge No Charge From non-owner $ 40.00 $ 40.80 $ 41.62 $ 42.45 Requests through BC Online (BC Online customers will $ 40.00 $ have BC Online administration fee added to this fee) 40.80 $ 41.62 $ 42.45 Payment File for Mortgage Company Tax Clients -$ 10.00 $ per folio/roll number 10.20 $ 10.40 $ 10.61 Returned Cheque Fee $ 30.00 $ 30.60 $ 31.21 $ 31.84 Historical Property Related Information -Per Hour 2022 2023 2024 2025 From property owner -First hour No Charge No Charge No Charge No Charge From property owner -Additional hour or portion $ 40.00 $ 40.80 $ 41.62 $ 42.45 From non-owner $ 40.00 $ 40.80 $ 41.62 $ 42.45 Requests through BC Online (BC Online customers will $ 40.00 $ have BC Online administration fee added to this fee) 40.80 $ 41.62 $ 42.45 Fire Department Record Requests 2022 2023 2024 2025 Fire Incident/Investigation Reports $200.00 $204.00 $208.08 $212.24 (including color photographs) MVA/Medical Incident Report $100.00 $102.00 $104.04 $106.12
Schedule A -"Parks, Recreation & Culture Fees" Schedule "E" -Electric Vehicle Parking Fees Albion Community Centre 2022 Level 2 EV Charging Session Parking Rate $0.025/min ($1.50/hr)