HomeMy WebLinkAbout2023-07-25 Special Council (to Close) Agenda.pdfCity of Maple Ridge
SPECIAL COUNCIL MEETING AGENDA
July 25, 2023immediately following Council Workshop at 11:00 am
Virtual Online Meeting including Council Chambers
1 Floor, Maple Ridge City Hall
1.CALL TO ORDER
1.1 Territory Acknowledgement
The City of Maple Ridge carries out its business on the traditional and
unceded territory of the Katzie (q̓ic̓әy̓) First Nation and the Kwantlen
(qʼʷa:n̓ƛʼәn̓) First Nation.
1.2 Approval of the Agenda
THAT the agenda of the July 25, 2023, Special Council meeting be adopted.
2.GENERAL MATTERS
2.1 Resolution to Exclude the Public
Recommendation:
THAT, pursuant to Section 90 of the Community Charter, this meeting be closed ot
the public as the subject matter being considered relates to the following:
90(1)(e) the acquisition, disposition or expropriation of land or improvements, if
the council considers that disclosure could reasonably be expected to harm the
interests of the municipality;
90(1)(i) the receipt of advice that is subject to solicitorclient privilege, including
communications necesary for that purpose;
90(1)(j) information that is prohibited, or information that if it were presented in a
document would be prohibited, from disclosure under section 21 of the Freedom
of Information and Protection of Privacy Act;
90(1)(k) negotiations and related discussions respecting the proposed provision
of a municipal service that are at their preliminary stages and that, in the view of
the council, could reasonably be expected to harm the interests of the municipality
if they were held in public;
90(1)(l) discussions with municipal officers and employees respecting municipal
objectives, measures and progress reports for the purposes of preparing an
annual report under section 98 [annual municipal report]; and
90(2)(b) the consideration of information received and held in confidence relating
to negotiations between the municipality and a provincial government or the
federal government or both, or between a provincial government or the federal
government or both and a third party.
3.MINUTES
4.NEW BUSINESS
4.1 Brand Development
• Closed to the public pursuant to section 90(1)(j) and 90(1)(l) of the Community
Charter.
4.2 Land Disposition
• Closed to the public pursuant to section 90(1)(e), 90(1)(k), and 90(2)(b) of the
Community Charter.
4.3 Proposed Provision of a Municipal Service
• Closed to the public pursuant to section 90(1)(e), 90(1)(i), and 90(1)(k) of the
Community Charter.
5.INFORMATION ITEMS
6.RELEASE OF ITEMS FROM CLOSED STATUS
7.ADJOURNMENT
Community Charter Section 90 – Meetings that may or must be closed to the
public
(1)A part of a council meeting may be closed to the public if the subject matter being considered
relates to or is one or more of the following:
(a) personal information about an identifiable individual who holds or is being considered for a
position as an officer, employee or agent of the municipality or another position appointed by the
municipality;
(b) personal information about an identifiable individual who is being considered for a municipal
award or honour, or who has offered to provide a gift to the municipality on condition of anonymity;
(c) labour relations or other employee relations;
(d) the security of the property of the municipality;
(e) the acquisition, disposition or expropriation of land or improvements, if the council considers
that disclosure could reasonably be expected to harm the interests of the municipality;
(f) law enforcement, if the council considers that disclosure could reasonably be expected to
harm the conduct of an investigation under or enforcement of an enactment;
(g) litigation or potential litigation affecting the municipality;
(h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the
municipality, other than a hearing to be conducted by the council or a delegate of council;
(i) the receipt of advice that is subject to solicitorclient privilege, including communications
necessary for that purpose;
(j) information that is prohibited, or information that if it were presented in a document would be
prohibited, from disclosure under section 21 of the Freedom of Information and Protection of
Privacy Act;
(k) negotiations and related discussions respecting the proposed provision of a municipal service
that are at their preliminary stages and that, in the view of the council, could reasonably be
expected to harm the interests of the municipality if they were held in public;
(l) discussions with municipal officers and employees respecting municipal objectives, measures
and progress reports for the purposes of preparing an annual report under section 98 [annual
municipal report];
(m) a matter that, under another enactment, is such that the public may be excluded from the
meeting;
(n) the consideration of whether a council meeting should be closed under a provision of this
subsection or subsection (2);
(o) the consideration of whether the authority under section 91 [other persons attending closed
meetings] should be exercised in relation to a council meeting.
(2)A part of a council meeting must be closed to the public if the subject matter being considered
relates to one or more of the following:
(a) a request under the Freedom of Information and Protection of Privacy Act, if the council is
designated as head of the local public body for the purposes of that Act in relation to the matter;
(b) the consideration of information received and held in confidence relating to negotiations
between the municipality and a provincial government or the federal government or both, or
between a provincial government or the federal government or both and a third party;
(c) a matter that is being investigated under the Ombudsperson Act of which the municipality has
been notified under section 14 [Ombudsperson to notify authority] of that Act;
(d) a matter that, under another enactment, is such that the public must be excluded from the
meeting;
(e) a review of a proposed final performance audit report for the purpose of providing comments to
the auditor general on the proposed report under section 23 (2) of the Auditor General for Local
Government Act.
st
City of Maple RidgeSPECIAL COUNCIL MEETING AGENDAJuly 25, 20231:00 PMVirtual Online Meeting including Council Chambers1 Floor, Maple Ridge City Hall1.CALL TO ORDER1.1 Territory AcknowledgementThe City of Maple Ridge carries out its business on the traditional andunceded territory of the Katzie (q̓ic̓әy̓) First Nation and the Kwantlen(qʼʷa:n̓ƛʼәn̓) First Nation.1.2 Approval of the AgendaTHAT the agenda of the July 25, 2023, Special Council meeting be adopted.2.GENERAL MATTERS2.1 Resolution to Exclude the PublicRecommendation: THAT, pursuant to Section 90 of the Community Charter, this meeting be closed otthe public as the subject matter being considered relates to the following:90(1)(e) the acquisition, disposition or expropriation of land or improvements, ifthe council considers that disclosure could reasonably be expected to harm theinterests of the municipality;90(1)(i) the receipt of advice that is subject to solicitorclient privilege, includingcommunications necesary for that purpose;90(1)(j) information that is prohibited, or information that if it were presented in adocument would be prohibited, from disclosure under section 21 of the Freedomof Information and Protection of Privacy Act;90(1)(k) negotiations and related discussions respecting the proposed provisionof a municipal service that are at their preliminary stages and that, in the view ofthe council, could reasonably be expected to harm the interests of the municipality
if they were held in public;
90(1)(l) discussions with municipal officers and employees respecting municipal
objectives, measures and progress reports for the purposes of preparing an
annual report under section 98 [annual municipal report]; and
90(2)(b) the consideration of information received and held in confidence relating
to negotiations between the municipality and a provincial government or the
federal government or both, or between a provincial government or the federal
government or both and a third party.
3.MINUTES
4.NEW BUSINESS
4.1 Brand Development
• Closed to the public pursuant to section 90(1)(j) and 90(1)(l) of the Community
Charter.
4.2 Land Disposition
• Closed to the public pursuant to section 90(1)(e), 90(1)(k), and 90(2)(b) of the
Community Charter.
4.3 Proposed Provision of a Municipal Service
• Closed to the public pursuant to section 90(1)(e), 90(1)(i), and 90(1)(k) of the
Community Charter.
5.INFORMATION ITEMS
6.RELEASE OF ITEMS FROM CLOSED STATUS
7.ADJOURNMENT
Community Charter Section 90 – Meetings that may or must be closed to the
public
(1)A part of a council meeting may be closed to the public if the subject matter being considered
relates to or is one or more of the following:
(a) personal information about an identifiable individual who holds or is being considered for a
position as an officer, employee or agent of the municipality or another position appointed by the
municipality;
(b) personal information about an identifiable individual who is being considered for a municipal
award or honour, or who has offered to provide a gift to the municipality on condition of anonymity;
(c) labour relations or other employee relations;
(d) the security of the property of the municipality;
(e) the acquisition, disposition or expropriation of land or improvements, if the council considers
that disclosure could reasonably be expected to harm the interests of the municipality;
(f) law enforcement, if the council considers that disclosure could reasonably be expected to
harm the conduct of an investigation under or enforcement of an enactment;
(g) litigation or potential litigation affecting the municipality;
(h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the
municipality, other than a hearing to be conducted by the council or a delegate of council;
(i) the receipt of advice that is subject to solicitorclient privilege, including communications
necessary for that purpose;
(j) information that is prohibited, or information that if it were presented in a document would be
prohibited, from disclosure under section 21 of the Freedom of Information and Protection of
Privacy Act;
(k) negotiations and related discussions respecting the proposed provision of a municipal service
that are at their preliminary stages and that, in the view of the council, could reasonably be
expected to harm the interests of the municipality if they were held in public;
(l) discussions with municipal officers and employees respecting municipal objectives, measures
and progress reports for the purposes of preparing an annual report under section 98 [annual
municipal report];
(m) a matter that, under another enactment, is such that the public may be excluded from the
meeting;
(n) the consideration of whether a council meeting should be closed under a provision of this
subsection or subsection (2);
(o) the consideration of whether the authority under section 91 [other persons attending closed
meetings] should be exercised in relation to a council meeting.
(2)A part of a council meeting must be closed to the public if the subject matter being considered
relates to one or more of the following:
(a) a request under the Freedom of Information and Protection of Privacy Act, if the council is
designated as head of the local public body for the purposes of that Act in relation to the matter;
(b) the consideration of information received and held in confidence relating to negotiations
between the municipality and a provincial government or the federal government or both, or
between a provincial government or the federal government or both and a third party;
(c) a matter that is being investigated under the Ombudsperson Act of which the municipality has
been notified under section 14 [Ombudsperson to notify authority] of that Act;
(d) a matter that, under another enactment, is such that the public must be excluded from the
meeting;
(e) a review of a proposed final performance audit report for the purpose of providing comments to
the auditor general on the proposed report under section 23 (2) of the Auditor General for Local
Government Act.
st
City of Maple RidgeSPECIAL COUNCIL MEETING AGENDAJuly 25, 20231:00 PMVirtual Online Meeting including Council Chambers1 Floor, Maple Ridge City Hall1.CALL TO ORDER1.1 Territory AcknowledgementThe City of Maple Ridge carries out its business on the traditional andunceded territory of the Katzie (q̓ic̓әy̓) First Nation and the Kwantlen(qʼʷa:n̓ƛʼәn̓) First Nation.1.2 Approval of the AgendaTHAT the agenda of the July 25, 2023, Special Council meeting be adopted.2.GENERAL MATTERS2.1 Resolution to Exclude the PublicRecommendation: THAT, pursuant to Section 90 of the Community Charter, this meeting be closed otthe public as the subject matter being considered relates to the following:90(1)(e) the acquisition, disposition or expropriation of land or improvements, ifthe council considers that disclosure could reasonably be expected to harm theinterests of the municipality;90(1)(i) the receipt of advice that is subject to solicitorclient privilege, includingcommunications necesary for that purpose;90(1)(j) information that is prohibited, or information that if it were presented in adocument would be prohibited, from disclosure under section 21 of the Freedomof Information and Protection of Privacy Act;90(1)(k) negotiations and related discussions respecting the proposed provisionof a municipal service that are at their preliminary stages and that, in the view ofthe council, could reasonably be expected to harm the interests of the municipalityif they were held in public;90(1)(l) discussions with municipal officers and employees respecting municipalobjectives, measures and progress reports for the purposes of preparing anannual report under section 98 [annual municipal report]; and90(2)(b) the consideration of information received and held in confidence relatingto negotiations between the municipality and a provincial government or thefederal government or both, or between a provincial government or the federalgovernment or both and a third party.3.MINUTES4.NEW BUSINESS4.1 Brand Development• Closed to the public pursuant to section 90(1)(j) and 90(1)(l) of the CommunityCharter.4.2 Land Disposition• Closed to the public pursuant to section 90(1)(e), 90(1)(k), and 90(2)(b) of theCommunity Charter.4.3 Proposed Provision of a Municipal Service• Closed to the public pursuant to section 90(1)(e), 90(1)(i), and 90(1)(k) of theCommunity Charter.5.INFORMATION ITEMS6.RELEASE OF ITEMS FROM CLOSED STATUS7.ADJOURNMENTCommunity Charter Section 90 – Meetings that may or must be closed to thepublic(1)A part of a council meeting may be closed to the public if the subject matter being consideredrelates to or is one or more of the following:(a) personal information about an identifiable individual who holds or is being considered for aposition as an officer, employee or agent of the municipality or another position appointed by themunicipality;(b) personal information about an identifiable individual who is being considered for a municipalaward or honour, or who has offered to provide a gift to the municipality on condition of anonymity;(c) labour relations or other employee relations;(d) the security of the property of the municipality;
(e) the acquisition, disposition or expropriation of land or improvements, if the council considers
that disclosure could reasonably be expected to harm the interests of the municipality;
(f) law enforcement, if the council considers that disclosure could reasonably be expected to
harm the conduct of an investigation under or enforcement of an enactment;
(g) litigation or potential litigation affecting the municipality;
(h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the
municipality, other than a hearing to be conducted by the council or a delegate of council;
(i) the receipt of advice that is subject to solicitorclient privilege, including communications
necessary for that purpose;
(j) information that is prohibited, or information that if it were presented in a document would be
prohibited, from disclosure under section 21 of the Freedom of Information and Protection of
Privacy Act;
(k) negotiations and related discussions respecting the proposed provision of a municipal service
that are at their preliminary stages and that, in the view of the council, could reasonably be
expected to harm the interests of the municipality if they were held in public;
(l) discussions with municipal officers and employees respecting municipal objectives, measures
and progress reports for the purposes of preparing an annual report under section 98 [annual
municipal report];
(m) a matter that, under another enactment, is such that the public may be excluded from the
meeting;
(n) the consideration of whether a council meeting should be closed under a provision of this
subsection or subsection (2);
(o) the consideration of whether the authority under section 91 [other persons attending closed
meetings] should be exercised in relation to a council meeting.
(2)A part of a council meeting must be closed to the public if the subject matter being considered
relates to one or more of the following:
(a) a request under the Freedom of Information and Protection of Privacy Act, if the council is
designated as head of the local public body for the purposes of that Act in relation to the matter;
(b) the consideration of information received and held in confidence relating to negotiations
between the municipality and a provincial government or the federal government or both, or
between a provincial government or the federal government or both and a third party;
(c) a matter that is being investigated under the Ombudsperson Act of which the municipality has
been notified under section 14 [Ombudsperson to notify authority] of that Act;
(d) a matter that, under another enactment, is such that the public must be excluded from the
meeting;
(e) a review of a proposed final performance audit report for the purpose of providing comments to
the auditor general on the proposed report under section 23 (2) of the Auditor General for Local
Government Act.
st