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Home My WebLink About2023-03-28 Adopted Regular Council Meeting Minutes.pdfRegular Council Meeting Minutes March 28, 2023 Page 2 of 7 The following appointments to the Board of Variance were released from the Closed Council Meeting held on March 28, 2023. • Carl Jacobsohn (March 28, 2023-March 28, 2026) and • Brad Domaas (March 28, 2023-March 28, 2026). To add the following to the Consent Agenda as Item 7.6: Strategic Planning The following was released from the Closed Council Meeting held on March 28, 2023: "That Council direct staff to carry out a public engagement process on the Draft 2023-2026 Council Strategic Plan and provide Council with input gathered from that process". and that Item 11.1 "2023 KRAFT Hockeyville Week of Recognition" be heard prior to Item 4.1. 3. APPROVAL OF AGENDA 3.1 Approval of the Agenda R/2023-CM-054 Moved, seconded, and CARRIED THAT the agenda for the March 28, 2023, Regular Council meeting be approved as amended. 4. ADOPTION OF MINUTES 4.1 Minutes R/2023-CM-055 Moved, seconded, and CARRIED THAT the minutes of the following Council meetings be adopted as circulated: • Regular Council -March 7, 2023 • Special Council (to Close) -March 7, 2023 • Report of Public Hearing -March 21, 2023 5. PRESENTATIONS AT THE REQUEST OF COUNCIL 6. DELEGA T/ONS 7. CONSENT AGENDA R/2023-CM-056 Moved, seconded, and CARRIED THAT the items contained in the March 28, 2023, Regular Council Consent Agenda be received into the record. 7.1 Development Agreements Committee Minutes Document:3359298 Regular Council Meeting Minutes March 28, 2023 Page 3 of 7 • February 22, 2023 • March 8, 2023 • March 16, 2023 • March 22, 2023 7.2 2023 Council Expenses Staff report dated March 28, 2023, listing Council expenses recorded to February 28, 2023. Note: Councillor Carreras corrected expense for South Asian Gala ticket which was purchased by her and should therefore be removed from Council expenses. 7.3 Disbursements for the month ended February 28. 2023 Staff report dated March 28, 2023, providing information on disbursements for the month ended February 28, 2023. 7.4 Help Cities Lead Correspondence dated March 7, 2023, from Will Cole-Hamilton, Councilor City of Courtenay, Chair, Climate Caucus, Chair, Help Cities Lead, providing an updated on the Help Cities Lead campaign. 7 .5 Board of Variance Appointments The following appointments to the Board of Variance were released from the Closed Council Meeting held on March 28, 2023. • Carl Jacobsohn (March 28, 2023-March 28, 2026) and • Brad Domaas (March 28, 2023-March 28, 2026). 7.6 Strategic Planning The following was released from the Closed Council Meeting held on March 28, 2023: "That Council direct staff to carry out a public engagement process on the Draft 2023-2026 Council Strategic Plan and provide Council with input gathered from that process". 8. UNFINISHED BUS/NESS -Nil 9. BYLAWS 9.1 THIRD READING: 2020-051-RZ. 11980 Glenhurst Street, RS-3 to R-1 The subject application is to permit the rezoning to allow a future two lot subdivision. Zone Amending Bylaw No. 7658-2020 To rezone the subject property from RS-3 (Single Detached Rural Residential) to R-1 (Single Detached (Low Density) Urban Residential). R/2023-CM-057 Moved, seconded, and CARRIED THAT Zone Amending Bylaw No. 7658-2020 be given third reading, as amended. 9.2 THIRD READING: 2002-066-RZ. 11892. 11886 and 11902 232 Street RS-1 to RM-1 Document:3359298 Regular Council Meeting Minutes March 28, 2023 Page 4 of 7 The subject application is to permit the rezoning to allow the future construction of a 4 7 unit townhouse complex. Zone Amending Bylaw No. 7647-2020 To rezone the subject properties from RS-1 (Single Detached Residential) to RM-1 (Low Density Townhouse Residential R/2023-CM-058 Moved, seconded, and CARRIED THAT Zone Amending Bylaw No. 7647-2020 be given third reading. 10. COMMITTEE REPORTS AND RECOMMENDATIONS 10.12022-368-RZ. 12128 228 Street. RS-1 to R-3 Staff report dated March 28, 2023, recommending that Zone Amending Bylaw No. 7914-2023, to rezone from RS-1 (Single Detached Residential) to R-3 (Single Detached (Intensive) Urban Residential), to permit a future subdivision of approximately three lots with a rear lane access, be given first reading and that the applicant provide further information as set out in the report. R/2023-CM-059 Moved, seconded, and CARRIED 1. That Zone Amending Bylaw No. 7914-2023 be given first reading; and further 2. That the applicant provides further information as described on Schedules B and E of the Development Procedures Bylaw No. 5879-1999, along with the information required for an Intensive Residential Development Permit and a Subdivision application. 10.2 2023-009-RZ. 13243 Balsam Street and 23375 Fern Crescent. RS-2 to CD-1-23 Staff report dated March 28, 2023, recommending that Zone Amending Bylaw No. 7907-2023, to rezone from RS-2 (Single Detached Suburban Residential) to CD-1-23 (River Village Comprehensive Development), to permit a mixed-use, commercial-apartment building, be given first reading and that the applicant provide further information as set out in the report. R/2023-CM-060 Moved, seconded, and CARRIED 1. That Zone Amending Bylaw No. 7907-2023 be given first reading; and further 2. That the applicant provides further information as described on Schedules C, D and J of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. 10.3 2023-018-RZ. 22557 Brown Avenue and 12060/12062 Edge Street. RS-1 and RT-1 to RM-3 Staff report dated March 28, 2023, recommending that Zone Amending Bylaw No. 7913-2023, to rezone from RS-1 (Single Detached Residential) and RT-1 (Two-Unit Urban Residential) to RM-3 (Medium/High Density Apartment Residential), to permit the future construction of a 6-storey apartment building with 53 market strata dwelling Document:3359298 Regular Council Meeting Minutes March 28, 2023 Page 5 of 7 units, be given first reading and that the applicant provide further information as set out in the report. R/2023-CM-061 Moved, seconded, and CARRIED 1. That Zone Amending Bylaw No. 7913-2023 be given first reading; and further 2. That the applicant provide further information as described on Schedules C, D, and E of Development Procedures Bylaw No. 5879-1999. 10.4 2023-020-RZ & 2023-021-RZ. 21668 and 21698 Lougheed Highway, CS-3 to C-7 and RM-1 Staff report dated March 28, 2023, recommending that Zone Amending Bylaw Nos. 7910-2023 and 7911-2023, to rezone from CS-3 (Recreation Commercial) to C-7 (Lougheed Transit Corridor High Density Mixed-Use) and RM-1 (Low Density Townhouse Residential), to permit the future constructions of two high-density mixed-use buildings and a townhouse development, be given first readings and that the applicant provide further information as set out in the report. R/2023-CM-062 Moved, seconded, and CARRIED 1. In respect of Section 4 75 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard, it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City's website, together with an invitation to the public to comment; 2. That Zone Amending Bylaw No. 7910-2023 for 21668 Lougheed Highway and Zone Amending Bylaw No. 7911-2023 for 21698 Lougheed Highway be given first reading; 3. That the applicant provides further information as described on Schedules A, C, D, and E (if applicable) of the Development Procedures Bylaw No. 5879-1999, for each application; 4. That these applications not proceed to second reading until the full risk assessment for the Fraser River Escarpment is completed; 5. That Council authorize staff to review the Policy 6.27 "Manufactured Home Park Redevelopment Tenant Assistance" and Policy 6.32 "Tenant Relocation Assistance" Docu ment:3359298 Regular Council Meeting Minutes March 28, 2023 Page 6 of 7 to ensure their effectiveness in response to the existing housing affordability challenges in the community; and further 6. That Council authorize staff to bring forward a rental use zoning policy to ensure the provision of below-market rental housing, where it is appropriate. 10.5 Award of Contract ITI-EN23-17: 203 Street Watermain (Lougheed Highway to Thorne Avenue) Staff report dated March 28, 2023, recommending that Contract ITI-EN23-17: 203 Street Watermain (Lougheed Highway to Thorne Avenue), be awarded to Conwest Contracting Ltd. in the amount of $2,277,998.50 excluding taxes, a contract contingency of $600,000.00 be approved to address potential variations in field conditions, advance approval for the 2023 Capital Plan be provided to increase the project funding by $1,865,532.50, the ISL contract for Engineering Design Services for 203 Street Watermain Replacement (Lougheed Highway South to Thorne Avenue) be increased by $100,000.00, the KOLP contract for Archaeological Impact Assessment and Related Work for 203 Street Watermain Replacement (Lougheed Highway South to Thorne Avenue) be increased by $23,000.00, and that the Corporate Office be authorized to execute the contract. R/2023-CM-063 Moved, seconded, and CARRIED That Contract ITT-EN23-17: 203 Street Watermain (Lougheed Highway to Thorne· Avenue), be awarded to Conwest Contracting Ltd. in the amount of $2,277,998.50 excluding taxes; and That a contract contingency of $600,000.00 be approved to address potential variations in field conditions; and That advance approval for the 2023 Capital Plan be provided to increase the project funding by $1,865,532.50; and That the ISL contract for Engineering Design Services for 203 Street Watermain Replacement (Lougheed Highway South to Thorne Avenue) be increased by $100,000.00; and That the KOLP contract for Archaeological Impact Assessment and Related Work for 203 Street Watermain Replacement (Lougheed Highway South to Thorne Avenue) be increased by $23,000.00; and further That the Corporate Officer be authorized to execute the contract. 11. STAFF REPORTS 11.1 2023 KRAFT Hockeyville Week of Recognition Document:3359298