HomeMy WebLinkAbout2023-05-09 Adopted Regular Council Meeting Minutes.pdfRegular Council Meeting Minutes
May 9, 2023
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3.1 Approval of the Agenda
R/2023-CM-082
Moved, seconded, and CARRIED
THAT the agenda for the May 9, 2023, Regular Council meeting be approved as
amended.
4. ADOPTION OF MINUTES
4.1 Minutes
R/2023-CM-083
Moved, seconded, and CARRIED
THAT the minutes of the Regular Council meeting of April 25, 2023, be adopted as
circulated.
5. PRESENTATIONS AT THE REQUEST OF COUNCIL-Nil
6. DELEGATIONS
6.1 Maple Ridge Rent Bank operated by Lower Mainland Purpose Society
This item was removed from the agenda.
7. CONSENT AGENDA
R/2023-CM-084
Moved, seconded, and CARRIED
THAT the items contained in the May 9, 2023, Regular Council Consent Agenda be received
into the record.
7.1 Development Agreements Committee Minutes
May 2, 2023
7.2 Downtown Maple Ridge Business Improvement Association
Correspondence dated April 27, 2023, from Flori Chaykowki, Executive Director,
expressing concerns of ongoing issues experienced by individuals and the business
community with respect to drug use.
7.3 Chamber of Commerce Maple Ridge & Pitt Meadows
Correspondence from Kristi Maier, Executive Director, urging the City of Maple Ridge to
take action to address the issue of drug in municipal parks and public spaces.
8. UNFINISHED BUS/NESS -Nil
9. BYLAWS
For Adoption
9.1 2023-2027 Financial Plan Bylaw No. 7926-2023
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To establish the five-year financial plan for the years 2023 through 2027.
R/2023-CM-085
Moved, seconded, and CARRIED
That 2023-2027 Financial Plan Bylaw No. 7926-2023 be adopted.
9.2 2023 Property Tax Rate Bylaw No. 7927-2023
To establish property tax rates for the year 2023.
R/2023-CM-086
Moved, seconded, and CARRIED
That 2023 Property Tax Rate Bylaw No. 7927-2023 be adopted.
9.3 Maple Ridge Albion Dyking District Tax Rates Bylaw No. 7923-2023
To impose rates for the payment of dyke improvements, maintenance, and related
costs.
R/2023-CM-08 7
Moved, seconded, and CARRIED
That Maple Ridge Albion Dyking District Tax Rates Bylaw No.7923-2023 be adopted.
9.4 Maple Ridge Road 13 Dyking District Tax Rates Bylaw No. 7924-2023
To impose rates for the payment of dyke improvements, maintenance, and related costs.
R/2023-CM-088
Moved, seconded, and CARRIED
That Maple Ridge Road 13 Dyking District Tax Rates Bylaw No. 7924-2023 be adopted.
9.5 Inter Municipal TNS Business Licence Bylaw No. 7917-2023
To permit licensed transportation network Services ("TNS") businesses to operate
across their jurisdictional boundaries thereby eliminating the need to obtain a separate
municipal business licence in each jurisdiction.
R/2023-CM-089
Moved, seconded, and CARRIED
That Inter Municipal TNS Business Licence Bylaw No. 7623-2020 be repealed in its entirety;
and
That Inter Municipal TNS Business Licence Bylaw No. 7917-2023 be adopted.
9.6 Inter Municipal TNS Business Licence Agreement Bylaw No. 7918-2023
To allow the City to enter into an Agreement with the Participating Municipalities
regarding an Inter Municipal Transportation Network Services Business Licence.#
#
R/2023-CM-090
Moved, seconded, and CARRIED
That Inter Municipal TNS Business Licence Agreement Bylaw No. 7622-2020 be repealed in
its entirety; and
That Inter Municipal TNS Business Licence Agreement Bylaw No. 7918-2023 be adopted.
10. COMMIITEE REPORTS AND RECOMMENDATIONS
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10.1 Secondary Suites and Detached Garden Suites on the Same Lot in the ALR
Staff report dated May 2, 2023, recommending that Zone Amending Bylaw No. 7929-
2023, to permit secondary suites and detached garden suites on the same lot in the
Agricultural Land Reserve, be given first and second reading and be forwarded to
Public Hearing.
R/2023-CM-091
Moved, seconded, and CARRIED
That Zone Amending Bylaw No. 7929-2023 be given first and second reading and
forwarded to Public Hearing to permit secondary suites and detached garden suites
on the same lot in the Agricultural Land Reserve.
10.2 2022-286-RZ. A portion of 24548 Lougheed Highway and unaddressed lot identified
by PIO No. 01284 7046. Temporary Use Permit
Staff report dated May 2, 2023, recommending that Temporary Use Permit No. 2022-
286-RZ, to allow a temporary office and outdoor storage, be forwarded to Public
Hearing and subsequent Council Meeting for a decision once the terms and conditions
outlined in the report have been met.
R/2023-CM-092
Moved, seconded, and CARRIED
1. That Temporary Use Permit No. 2022-286-RZ for a portion of 24548 Lougheed
Highway and unaddressed lot identified by PID No. 012-847-046 be forwarded to
Public Hearing and subsequent Council meeting for decision subject to the
following terms and conditions; and
2. That following the Public Hearing, the Corporate Officer be authorized to sign and
seal Temporary Use Permit No. 2022-286-RZ, once the following terms and
conditions are met:
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i. Approval of the Ministry of Transportation and Infrastructure (MOTi) of an
Access Permit and all the requirements, including but not limited to the
geotechnical assessment study and Traffic Impact Study, as required by the
Ministry;
ii. Approval from the Canadian Pacific Railway (CPR);
iii. Issuance of the Soil Permit by the City:
iv. Issuance of the Watercourse Protection and Natural Features Development
Permit by the City;
v. Any new buildings or structures require a Building Permit along with the
associated trades permits, where applicable;
vi. All electrical work must be permitted and certified;
vii. Receive a Letter of Undertaking to ensure removal of the buildings after the
expiration of the Temporary Use Permit; and
viii. A conditional Business License must be obtained contingent on the
business operation complying with the following:
a. All structures meeting the current BC Building Code
b. Approved Fire Department Inspection; and
c. All external agency requirements being met -(i.e. Fraser Health
and Provincial water license as required).
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10.3 2023-053-RZ, 12625 McNutt Road, RS-3 to RS-2
Staff report dated May 2, 2023, recommending that Zone Amending Bylaw No.
7921-2023, to rezone from RS-3 (Single Detached Rural Residential) to RS-2 (Single
Detached Suburban Residential), to permit a future subdivision of two single-family
residential lots, be given first reading and that the applicant provide further information
as outlined in the report.
R/2023-CM-093
Moved, seconded, and CARRIED
1. That Zone Amending Bylaw No. 7921-2023 be given first reading; and further
2. That the applicant provides further information as described on Schedules Band
G of the Development Procedures Bylaw No. 5879-1999, along with the
information required for a Subdivision application.
Councillor Schiller opposed
10.4 2021-023-RZ, 12080 228 Street RS-1 to R-3
Staff report dated May 2, 2023, recommending that Zone Amending Bylaw No. 7762-
2021, to rezone from RS-1 (Single Detached Residential) to R-3 (Single Detached
(Intensive) Urban Residential), to permit a future subdivision of three lots and a rear
lane access, be given second reading and be forwarded to Public Hearing.
R/2023-CM-094
Moved, seconded, and CARRIED
1. That Zone Amending Bylaw No. 7762-2021 be given second reading, and be
forwarded to Public Hearing;
2. That the following terms and conditions be met prior to final reading:
i. Road dedication on 228 Street as required;
ii. Registration of a Statutory Right-of-Way plan on Lot 3 and agreement for
lane access;
iii. Registration of a No-Build Covenant on Lot 3 to provide access until the lane
is developed;
iv. Registration of a Restrictive Covenant for Stormwater Management;
v. In addition to the Ministry of Environment Site Disclosure Statement, a
disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks on the
subject property. If so, a Stage 1 Site Investigation Report is required to
ensure that the subject property is not a contaminated site;
vi. That a voluntary contribution, in the amount of $21,300 ($7,100.00/lot}, or
such rate applicable at third reading of this application, be provided in
keeping with the Council Policy 6.31 with regard to Community Amenity
Contributions.
10.5 2021-092-RZ, 12414 216 Street RS-1 to R-1
Staff report dated May 2, 2023, recommending that Zone Amending Bylaw No. 7754-
2021, to rezone from RS-1 (Single Detached Residential) to R-1
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Single Detached (Low Density) Urban Residential, to permit a future subdivision of two
lots, be given second reading and be forwarded to Public Hearing.
R/2023-CM-095
Moved, seconded, and CARRIED
1. That Zone Amending Bylaw No. 7754-2021 be given second reading, and be
forwarded to Public Hearing; and further
2. That the following terms and conditions be met prior to final reading:
i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant
and receipt of the deposit of a security, as outlined in the Agreement;
ii. Road dedication on 216 Street and 124 Avenue as required;
iii. Registration of a Restrictive Covenant for Stormwater Management.
iv. Removal of existing buildings;
v. In addition to the Ministry of Environment Site Disclosure Statement, a
disclosure statement must be submitted by a Professional Engineer advising
whether there is any evidence of underground fuel storage tanks on the
subject property. If so, a Stage 1 Site Investigation Report is required to
ensure that the subject property is not a contaminated site.
vi. That a voluntary contribution, in the amount of $7,100.00, or such rate
applicable at third reading of this application, be, provided in keeping with
the Council Policy 6.31 with regard to Community Amenity Contributions.
10.6 2021-571-RZ. 12390 216 Street. RS-1 to R-1
Staff report dated May 2, 2023, recommending that Zone Amending Bylaw No. 7821-
2021, to rezone from RS-1 (Single Detached Residential) to R-1 (Single Detached
(Low Density) Urban Residential), to permit a future subdivision of two lots, be given
second reading and be forwarded to Public Hearing.
R/2023-CM-096
Moved, seconded, and CARRIED
1. That Zone Amending Bylaw No. 7821-2021 be given second reading, and be
forwarded to Public Hearing;
2. That the following terms and conditions be met prior to final reading:
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i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant
and receipt of the deposit of a security, as outlined in the Agreement;
ii. Road dedication on 216 Street and 124 Avenue as required;
iii. Registration of a Restrictive Covenant for Stormwater Management.
iv. Removal of existing buildings;
v. In addition to the Ministry of Environment Site Disclosure Statement, a
disclosure statement must be submitted by a Professional Engineer
advising whether there is any evidence of underground fuel storage tanks
on the subject property. If so, a Stage 1 Site Investigation Report is
required to ensure that the subject property is not a contaminated site.
vi. That a voluntary contribution, in the amount of $7,100, or such rate
applicable at third reading of this application, be provided in keeping with
the Council Policy 6.31 with regard to Community Amenity Contributions.
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10.7 2023-022-DVP. 20523 Lorne Avenue, Development Variance Permit
Staff report dated May 2, 2023, recommending that the Corporate Officer be
authorized to sign and seal 2023-022-DVP respecting property located at 20523
Lorne Avenue, to reduce the minimum Right-of-Way for the existing Standard Lane at
the rear of the subject property from the required 7 .Sm (24.61 ft.) to 6.0m (19.69 ft.).
R/2023-CM-09 7
Moved, seconded, and CARRIED
That the Corporate Officer be authorized to sign and seal 2023-022-DVP respecting
property located at 20523 Lorne Avenue.
10.8 2023-055-VP. 28621104 Avenue and 10455 287 Street. Development Variance
Permit
Staff report dated May 2, 2023, recommending that the Corporate Officer be
authorized to sign and seal 2023-055-VP respecting the properties located at 28621
104 Avenue and 10455 287 Street, to waive the requirement to improve surfacing,
curbing, drainage, or other works identified in Schedule A on existing highways within
or immediately adjacent to a proposed subdivision or development, to the standard
prescribed in the bylaw, where the standard is less than that prescribed by the bylaw
for the existing zone.
R/2023-CM-098
Moved, seconded, and CARRIED
That the Corporate Officer be authorized to sign and seal 2023-055-VP respecting
the properties located at 28621104 Avenue and 10455 287 Street.
10.9 2022 Consolidated Financial Statements
Staff report dated May 2, 2023, recommending that the 2022 Consolidated Financial
Statements be approved.
R/2023-CM-099
Moved, seconded, and CARRIED
That the 2022 Consolidated Financial Statements be approved.
10.102023 -2026 Strategic Plan
Staff report dated May 2, 2023, recommending that the 2023-2026 Council Strategic
Plan be adopted.
R/2023-CM-100
Moved, seconded, and CARRIED
That the 2023-2026 Council Strategic Plan be adopted.
10.11 Award of Contract: Request for Proposal PL23-1: Data Re-Cabling & Server Room
Relocations Project at Operations Centre
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Staff report dated May 2, 2023, recommending that Contract PL231: Data ReCabling
& Server Room Relocation Project be awarded to IDR Commercial Construction
Management, a contract contingency be approved to address variations in the
building condition, the project budget be increased, and that the Corporate Officer be
authorized to execute the contract.
R/2023-CM-101
Moved, seconded, and CARRIED
1. Contract PL23-1: Data Re-Cabling & Server Room Relocation Project at the City
of Maple Ridge's Operations Centre be awarded to IDR Commercial
Construction Management in the amount of $1,086,516.68 excluding taxes;
2. a contract contingency of $145,000.00 be approved to address variations in
the building condition;
3. the project budget be increased by $317,516.68, funded through the Capital
Works Reserve, and be included in the next Financial Plan Bylaw amendment;
and,
4. the Corporate Officer be authorized to execute the contract.
11. STAFF REPORTS-Nil
12. OTHER MATTERS DEEMED EXPEDIENT-Nil
13. PUBLIC QUESTION PERIOD
Eight members of the public asked questions and provided comments to Council.
14. MAYOR AND COUNCILLORS' REPORTS
Mayor and Council reported on various events and activities.
15. NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS
15.1 Notice of Motion by Councillor A. Yousef
R/2023-CM-102
Moved, seconded, and DEFEATED
Whereas the City of Maple Ridge recognizes the negative impact of open drug use in
municipal parks and public spaces and the effects on the safety of our community,
specifically families, youth, and children;
Therefore be it resolved that the City of Maple Ridge enact a prohibition of illicit drug
use in all city parks and outdoor public gathering spaces.
16. ADJOURNMENT -8:33 pm
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Mayor Ruimy, Councillor Carreras, Councillor Dozie,
Councillor Dueck, Councillor Schiller and Councillor Tan opposed