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HomeMy WebLinkAbout2023-12-12 Adopted Regular Council Meeting Minutes~ Maple Ridee ~ City of Maple Ridge Regular Council Meeting Minutes December 12, 2023 The Minutes of the Regular Council Meeting held virtually and hosted in Council Chambers on December 12, 2023 at 7:00 pm at City Hall, 11995 Haney Place, Maple Ridge, BC for the purpose of transacting regular City business. PRESENT Elected Officials Mayor D. Ruimy Councillor K. Carreras Councillor J. Dueck Councillor S. Schiller Councillor J. Tan Councillor A. Yousef ABSENT Councillor 0. Dozie Appointed Staff S. Hartman, Chief Administrative Officer S. Labonne, Deputy Chief Administrative Officer C. Mushata, Corporate Officer, Director of Legislative Services Other staff as required F. Armstrong, Special Events Marketing and Communications Manager C. Balatti, Manager of Special Projects M. Best, Interim Director of Planning R. Brummer, Manager of Arts, Culture and Events W. Cooper, Planner 2 D. Denton, Property Manager M. Halpin, Manager of Transportation C. Howes, Acting Deputy Corporate Officer J. Kim, Computer Support Specialist Z. Lifshiz, Director of Strategic Development, Communications, and Community Engagement C. Martin, Director of Recreation Services M. McMullen, Manager of Development & Environmental Services R. Ollenberger, Manager of Development Engineering V. Richmond, Director of Parks, Facilities & Properties D. Samson, Interim Fire Chief T. Thompson, Director of Finance T. Westover, Director of Economic Development Note: These Minutes and a video of the meeting are posted on the City's Web Site at https://mapleridge.primegov.com/public/portal 1. CALL TO ORDER-7:00 pm 1.1 Territory Acknowledgement The Mayor provided the land acknowledgement. 2. AMENDMENTS TO THE AGENDA-Nil 3. APPROVAL OF AGENDA 3.1 Approval of the Agenda R/2023-CM-288 Moved and seconded That the agenda for the December 12, 2023, Regular Council meeting be approved. Document: 3616309 CARRIED Regular Council Meeting Minutes December 12, 2023 Page 2 of 13 4. ADOPTION OF MINUTES 4.1 Minutes R/2023-CM-289 Moved and seconded That the following minutes be adopted as circulated: • Report of Public Hearing -November 21, 2023 • Report of Public Hearing -December 5, 2023 • Regular Council -November 28, 2023 • Special Council -November 21, 2023 • Special Council -December 5, 2023 5. PRESENTATIONS AT THE REQUEST OF COUNCIL 5.1 Recreation Facility Feasibility Study Update C. Balatti provided a presentation. 6. DELEGAnONS 7. CONSENTAGENDA R/2023-CM-290 Moved and seconded CARRIED That the recommendations contained in the following items on the December 12, 2023 Council Consent Agenda be approved. 7.1 2024 Council Meeting Schedule Recommendation: That the 2024 Council Meeting Schedule be approved as circulated. 7.2 2024 Council Appointments to Regional Boards, Advisory Committees and Commissions, Standing and Statutory Committees, and Outside Agencies Recommendation: That the 2024 Council Appointments to the Regional Boards, Advisory Committees and Commissions, Standing and Statutory Committees and Outside Agencies be approved as circulated. 7.3 Advisory Design Panel Recommendation: That the Advisory Design Panel Appointments be received into the record. The following Advisory Design Panel appointments were released from the Closed Council meeting held on December 5, 2023: • Van Nguyen, Architect (January 1, 2024-December 31, 2025); • Sang Yun Kim, Architect (January 1, 2024-Decemebr 31, 2025; and • Jennifer Wall, Landscape Architect (January 1, 2024-December 31, 2025). Document:3616309 Regular Council Meeting Minutes December 12, 2023 Page 3 of 13 7.4 Council Committee Appointments Recommendation: That the Council Committee Appointments be received into the record. The following Advisory Design Panel appointments were released from the Closed Council meeting held on December 5, 2023: Agricultural Advisory Committee • Michelle Sparrow, Member at Large, two-year term (January 1, 2024 -December 31, 2025); and • Shannon Campbell, Member at Large, two-year term (January 1, 2024 -December 31, 2025); and • Bhupinder Johar, Member at Large, one-year term (January 1, 2024 -December 31, 2024). Community Heritage Commission • Neha Arora, Member at Large, two-year term (January 1, 2024 -December 31, 2025); and • Gladys Hewson, Member at Large, two-year term (January 1, 2024 -December 31, 2025). Economic Development Advisory Committee • Lillian Kan, Member at Large, two-year term (January 1, 2024 -December 31, 2025); and • Craig Fewer, Member at Large, two-year term (January 1, 2024 -December 31, 2025); and • Jerry Kok, Member at Large, two-year term (January 1, 2024 -December 31, 2025). Environmental Advisory Committee • Katina Tam, Member at Large, one-year term (January 1, 2024 -December 31, 2024); and • Brian Clark, Environmental Professional, two-year term (January 1, 2024 -December 31, 2025); and • Mark Adams, Member at Large, two-year term (January 1, 2024 -December 31, 2025). Municipal Advisory Committee on Accessibility and Inclusiveness • Elizabeth Foreman, Member At Large, one-year term (January 1, 2024 -December 31, 2024) Public Art Steering Committee • Dana Bates, Artist, two-year term (January 1, 2024 -December 31, 2025) Parks, Recreation, and Culture Advisory Committee Document:3616309 • Stephen Von Sychowski, Member at Large, two-year term (January 1, 2024 - December 31, 2025), as an exception to paragraph 3.1 of Council Policy 3.11. • Sasha Passaglia, Member at Large, two-year term (January 1, 2024 -December 31, 2025) Regular Council Meeting Minutes December 12, 2023 Page 4 of 13 Social Policy Advisory Committee • Ashley Isaac, Member at Large, two-year term (January 1, 2024 -December 31, 2025); and • Rupali Menta, Member at Large, one year term (January 1, 2024 -December 31, 2024); and • Zachary Romeo, Member at Large, one-year term (January 1, 2024 -December 31, 2024). Transportation Advisory Committee • Moreno Rossi, Member at Large, two-year term (January 1, 2024 -December 31, 2025); and • Ahmed Safdar, Member at Large, one-year term (January 1, 2024 -December 31, 2024); and • Harsha Naidu, Member at Large, one-year term (January 1, 2024 -December 31, 2024). 7.5 Committee and Taskforce Minutes Recommendation: That the following Committee and Taskforce Minutes be received into the record. Economic Development Advisory Committee • July 17, 2023 • September 13, 2023 Transportation Advisory Committee • October 11, 2023 Community Heritage Commission • September 14, 2023 Municipal Advisory Committee on Accessibility and Inclusiveness • June 15, 2023 Audit and Finance Committee • April 25, 2023 Parks, Recreation and Culture Advisory Committee • October 26, 2023 • February 8, 2023 • October 4, 2023 Mayor's Taskforce on Climate Action • July 24, 2023 • September 11, 2023 • November20,2023 8. UNFINISHEDBUSINESS-Nil Document:3616309 CARRIED Regular Council Meeting Minutes December 12, 2023 Page 5 of 13 9. BYLAWS 9.1 Maple Ridge Subdivision and Development Servicing Amending Bylaw No. 7950-2023 To reduce the off-site frontage requirements for single-family rebuilds, in-unit suites, and detached garden suites, in order to increase the affordability of construction, incentivize the construction of detached suites, and reduce permit application timelines. R/2023-CM-291 Moved and seconded THAT Maple Ridge Subdivision and Servicing Amending Bylaw No. 7950-2023 be given adoption. 10. COMMITTEE REPORTS AND RECOMMENDATIONS CARRIED 10.1 2021-320-RZ, 12209, 12219, 12231, 12241, 12251 222 Street and 22190 123 Avenue, RS-1 to RM-2 To permit the future construction of two 6-storey apartment buildings with a total of 152 market strata dwelling units. R/2023-CM-292 Moved and seconded, 1. That Zone Amending Bylaw No. 7772-2021 be given first reading; and further 2. That the applicant submits a complete application, including detailed information and technical reports, for the Official Community Plan amendment, rezoning, Town Centre Development Permit, and Development Variance Permit. CARRIED with Councillor Schiller opposed Councillor Tan raised a Point of Order and stated her card was raised to speak for a second time before Mayor Ruimy called the question on the motion. Mayor Ruimy advised that Councillor Tan was permitted to speak, Councillor Yousef raised a Point of Order and stated that the vote had already been called indicating that debate had been closed. Mayor Ruimy advised that he had provided a second opportunity to speak prior to calling the question and did not see any cards raised and proceeded with the vote. 10.2 2019-051-RZ, 11405 236 Street, RS-3 to RM-1 To permit the future construction of 18 townhouse units. R/2023-CM-293 Moved and seconded 1. That in accordance with Section 475 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7535-2019 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM}, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; Document:3616309 Regular Council Meeting Minutes December 12, 2023 Page 6 of 13 2. That Official Community Plan Amending Bylaw No. 7535-2019 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3. That it be confirmed that Official Community Plan Amending Bylaw No. 7535-2019 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4. That Official Community Plan Amending Bylaw No. 7535-2019 be given first and second reading and be forwarded to Public Hearing; 5. That Zone Amending Bylaw No. 7536-2019 be given second reading as amended, and be forwarded to Public Hearing; 6. That the following terms and conditions be met prior to final reading: i} Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii} Amendment to Official Community Plan Schedules "B" and "C"; iii} Road dedication on 236 Street, as required; iv} Park dedication as required, including construction of emergency access roads; and removal of all debris and garbage from the dedicated parkland; v} Registration of a Restrictive Covenant for the Geotechnical Report, which addresses the suitability of the subject property for the proposed development; vi} Registration of a Statutory Right-of-Way plan and agreement for access to City works and vehicles; vii} Registration of a Restrictive Covenant for protecting the Visitor Parking; viii}Registration of a Restrictive Covenant for Stormwater Management; ix} Removal of existing building; x} If the Director of Waste Management from the Ministry of Environment determines that a site investigation is required based on the submitted Site Disclosure Statement, a rezoning, development, or development variance permit cannot be approved until a release is obtained for the subject property; xi} In addition to the Ministry of Environment Site Disclosure Statement, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site; xii} That a voluntary contribution, in the amount of $133,200 {$7,400/unit}, or such rate applicable at third reading of this application, be provided in keeping with the Council Policy 6.31 with regard to Community Amenity Contributions; and, xiii} That the density bonus contribution in the amount of $344.46/m2 {$32.00/ft2}, for a total of $204,550.00 be provided in keeping with the RM-1 zone Density Bonus provision for Major Corridor Residential. CARRIED 10.3 2021-280-RZ. 22306 122 Avenue. RS-1 to RT-2 To permit the future construction of a fourplex. R/2023-CM-294 Moved and seconded, 1. That Zone Amending Bylaw No. 7773-2021 be given second reading, and be forwarded to Public Hearing; 2. That the following terms and conditions be met prior to final reading: Document:3616309 i} Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii} Approval from the Ministry of Transportation and Infrastructure; iii} Road dedication on 223 Street as required; iv} Registration of a Restrictive Covenant for the Geotechnical Report, which addresses the suitability of the subject property for the proposed development; Regular Council Meeting Minutes December 12, 2023 Page 7 of 13 v) Registration of a Restrictive Covenant for Stormwater Management; vi) Removal of existing building; vii) In addition to the Ministry of Environment Site Disclosure Statement, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property(ies). If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. viii)That a voluntary contribution, in the amount of $22,200.00 ($7,400/unit), or such rate applicable at third reading of this application, be provided in keeping with the Council Policy 6.31 with regard to Community Amenity Contributions. CARRIED 10.4 2021-389-RZ. 11619. 11631. 11639 Adair Street. RS-1 to RT-2 To permit the future construction of three triplexes on three separate lots. R/2023-CM-295 Moved and seconded, 1. That Zone Amending Bylaw No. 7793-2021 be given second reading, and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii) Registration of a Restrictive Covenant for Stormwater Management; iii) Removal of existing buildings; iv) In addition to the Ministry of Environment Site Disclosure Statement, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject properties. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. v) That a voluntary contribution, in the amount of $66,600 ($7,400/unit) or such rate applicable at third reading of this application, be provided in keeping with the Council Policy 6.31 with regard to Community Amenity Contributions. CARRIED 10.5 2023-111-RZ. Zoning Bylaw No. 7600-2019 Housekeeping Amendments Minor clarifications and corrections to the Zone Amending Bylaw No. 7600-2019. R/2023-CM-296 Moved and seconded, 1. That Zone Amending Bylaw No. 7928-2023 be given first and second reading; and further 2. That a Public Hearing for Zone Amending Bylaw No. 7928-2023 be waived in accordance with the Local Government Act section 464(2). CARRIED 10.6 2023-350-RZ. 24070 128 Avenue and 24195 Fern Crescent. RS-3 to CD-5-23 To facilitate the development of 48 townhouse dwelling units. Council discussed options and staff answered questions of Council. R/2023-CM-297 Moved and seconded, 1. In respect of Section 4 75 of the local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider Document:3616309 Regular Council Meeting Minutes December 12, 2023 Page 8 of 13 whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. Boards of Education, Greater Boards and Improvements District Boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City's website, together with an invitation to the public to comment; 2. That Official Community Plan Amending Bylaw No. 7980-2023 be given first and second reading and forwarded to Public Hearing; 3. That Zoning Amending Bylaw No. 7791-2021 be repealed; 4. That Zone Amending Bylaw No. 7979-2023 be given first and second reading and will be forwarded to Public Hearing; 5. That the following terms and conditions be met prior to final reading: i} A voluntary contribution, in the amount of $355,200 ($7,400.00 X 48 units) be provided in keeping with the Council Policy with regard to Community Amenity Contributions; ii) A voluntary Cash Contribution for additional density over 0.60 FSR in the amount of approximately $669,709 be provided. This amount to be finalized after third reading; iii) That a voluntary cash contribution in the amount of $195,000 be provided towards the improvement of the adjacent neighbourhood park; iv) Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as will be outlined in this agreement; v) Road dedication as required along 128 Avenue; vi) Registration of a Restrictive Covenant for protecting the Visitor Parking; vii) Registration of a Restrictive Covenant for protecting the Stormwater Management; viii)ln addition to the Ministry of Environment Site Disclosure Statement, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject properties. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. Councillor Tan made a Parliamentary Inquiry and asked what would happen in the event of a tie vote. Mayor Ruimy advised that a tie vote results in a motion being defeated. Moved and seconded, That the item be referred back to staff to review the density portion of the application and then bring the item back to Council. CARRIED With Councillors Tan and Yousef opposed Document:3616309 Regular Council Meeting Minutes December 12, 2023 Page 9 of 13 10.7 2022-081-DP/DVP, 22313, 22315, and 22321 Selkirk Avenue, Development Permit & Development Variance Permit To permit the future construction of a six-storey mixed-use podium style building with two levels of underground parking. R/2023-CM-298 Moved and seconded, 1. That the Corporate Officer be authorized to sign and seal 2022-081-DVP, to reduce the rear lot line setback and waive the permeable surface requirement, respecting properties located at 22313, 22315 and 22321 Selkirk Avenue; and further 2. That the Corporate Officer be authorized to sign and seal 2022-081-DP, to allow the future construction of a six-storey mixed-use building, respecting properties at 22313, 22315 and 22321 Selkirk Avenue. CARRIED **************************************************************************** Councillor Yousef left the meeting at 7:58 and was not present for the vote on R/2023-CM-299 **************************************************************************** 10.8 Film Policy and Fee Update To adopt a comprehensive and modernized film policy and amend the Fees and Charges Bylaw. Council discussed options and staff answered questions of Council. R/2023-CM-299 Moved and seconded, 1. That Council endorse the updated Maple Ridge Film Policy; and 2. That Maple Ridge Fees & Charges Amending Bylaw No. 7978-2023 be given first, second and third reading. CARRIED 10.9 Sponsorship, Advertising and Naming Rights Policy 4.34 To provide staff with the framework, protocols, and procedures necessary to facilitate opportunities for consistent and sustainable revenue generation from these types of business relationships. Council discussed options and staff answered questions of Council. R/2023-CM-300 Moved and seconded, 1. That Council endorse the Sponsorship, Advertising and Naming Rights Policy No. 4.34; and 2. That Park and Facility Advertising Policy No. 4.28 and Sponsorship Policy No. 4.20 be repealed. CARRIED Document:3616309 Regular Council Meeting Minutes December 12, 2023 Page 10 of 13 11. STAFF REPORTS NOTE: Item 1.1..1. is from 't/Je Public Hearing of December 5, 2023 11.1 11.2 11.3 Maple Ridge Temporary Use Permit 2022-457-RZ The subject application is to permit temporary accessory off-street parking use at the subject property. The proposed parking will provide 14 additional off-street parking stalls for an existing commercial building (22195 Dewdney Trunk Road) located adjacent to the subject property. R/2023-CM-301 Moved and seconded 1. That the Corporate Officer be authorized to sign and seal Temporary Use Permit 2022-457- RZ, once the following terms and conditions are met: i. removal of existing organic material and installation of 311 minus road base and ¼11 clear crush, as per applicant's proposal; ii. registration of a Cross-Access Easement between 12035 222 Street and 22195 Dewdney Trunk Road; and iii. Installation of landscaping as detailed in the provided Landscaping Plan and payment of the associated refundable Landscape Security of $3,784.00 CARRIED 2020-168-RZ, 2021-323-RZ, 2021-244-RZ.13960 232 Street 13897, 13917, 14027 Silver Valley Road, and 23348 141 Avenue To permit the future combined subdivision of 20 R-1 (Single Detached (Low Density) Urban Residential lots, 71 R-2 (Single Detached (Medium Density) Urban Residential lots and 13 RST (Street Townhouse Residential) lots. R/2023-CM-302 Moved and seconded 1. That Official Community Plan Amending Bylaw Nos. 7739-2021, 7847-2022, 7846-2022 be adopted; and further 2. That Zone Amending Bylaw Nos. 7662-2020, 777 4-2021, 7768-2021 be adopted. CARRIED Maple Ridge Code of Conduct Bylaw No. 7976-2023. Elected Officials Oath of Office Bylaw No. 7975-2023. Maple Ridge Council Remuneration Bylaw No. 7330-2017 and Amendment Bylaw No. 797 4-202 To incorporate an Integrity Commission function within the Code of Conduct, adoption of a bylaw that incorporates adherence to the Code of Conduct in the oath or solemn affirmation of office, and amendments to the Remuneration Bylaw to reduce a member's remuneration based upon the Integrity Commission's finding of a breach of the Code of Conduct. R/2023-CM-303 Moved and seconded That Maple Ridge Code of Conduct Bylaw No. 7976-2023 be given first, second, and third reading. Document:3616309 Regular Council Meeting Minutes December 12, 2023 Page 11 of 13 R/2023-CM-304 Moved and seconded That clause 79(f}, 790}, and 87 in its entirety, be severed from the Maple Ridge Code of Conduct Bylaw No. 7976-2023. CARRIED R/2023-CM-305 Moved and seconded That the resolution be divided to consider clause 79(f} and 790} separately from clause 87 from the Maple Ridge Code of Conduct Bylaw No. 7976-2023. R/2023-CM-306 Moved and seconded CARRIED with Councillor Dueck opposed That the clause 79(f} be severed from the Maple Ridge Code of Conduct Bylaw No. 7976-2023 R/2023-CM-30 7 Moved and seconded DEFEATED with Mayor Ruimy, Councillors Carreras, Dueck, Schiller, and Tan opposed That the clause 79(j) be severed from the Maple Ridge Code of Conduct Bylaw No. 7976-2023 R/2023-CM-308 Moved and seconded DEFEATED with Mayor Ruimy, Councillors Carreras, Dueck, Schiller opposed That the clause 87 in its entirety be severed from the Maple Ridge Code of Conduct Bylaw No. 7976-2023 DEFEATED with Mayor Ruimy, Councillors Carreras, Dueck, Schiller opposed R/2023-CM-309 Moved and seconded That the words "No. 2154" be struck from clause 81(b) of Maple Ridge Code of Conduct Bylaw No. 7976-2023. CARRIED The main motion was then PUT and CARRIED **************************************************************************** Councillor Yousef left the meeting at 9:11 and was not present for the votes on R/2023-CM-310 and R/2023-CM-311 **************************************************************************** Document:3616309 Regular Council Meeting Minutes December 12, 2023 Page 12 of 13 11.4 11.5 R/2023-CM-310 Moved and seconded That Elected Official Oath of Office Bylaw No. 7975-2023 be given first, second, and third reading. CARRIED R/2023-CM-311 Moved and seconded That Maple Ridge Council Remuneration Bylaw No. 7330-2017, Amendment Bylaw No. 7974- 2023 be given first, second, and third reading. **************************************************************************** Councillor Tan left the meeting at 9:13 and was not present for the votes on R/2023-CM-311 and R/2023-CM-312 **************************************************************************** Maple Ridge 150 CARRIED Outline the celebration of Maple Ridge's 150th (MR150) anniversary and funding request for its implementation. R/2023-CM-312 Moved and seconded That Council approve $350,000 from accumulated surplus for the Maple Ridge 150 celebration on September 14, 2024. CARRIED Subcommittee to the Corporate Governance and Human Resources Committee To form a subcommittee to specifically develop, review and make recommendations to Council on intergovernmental resolutions proposed to be forwarded to the Federation of Canadian Municipalities (FCM), the Lower Mainland Local Government Association (LMLGA), and the Union of British Columbia Municipalities (UBCM) if the LMLGA deadline is missed. R/2023-CM-313 Moved and seconded 1. That Council authorize the creation of the Corporate Governance and Human Resources Resolutions Subcommittee; and 2. That Council endorse the Terms of Reference for the Corporate Governance and Human Resources Resolutions Subcommittee CARRIED 12. OTHER MATTERS DEEMED EXPEDIENT-NIL 13. PUBLIC QUESTION PERIOD No members of the public asked any questions or made any comments to Council. Document:3616309 Regular Council Meeting Minutes December 12, 2023 Page 13 of 13 14. MAYOR AND COUNCILLORS' REPORTS The Mayor provided a year in review for 2023 and Council provided an update on their participation in recent community events. 15. NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil 16. ADJOURNMENT -9:49 pm Certified Correct: C. M~ Officer Document:3616309