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HomeMy WebLinkAboutPASC 2011-04-20 Minutes.pdf.) District of Maple Ridge MAPLE RIDGE PUBLIC ART STEERING COMMITTEE REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge Public Art Steering Committee (MRPASC), held in the Conference Room at the Maple Ridge Arts Centre, 11944 Haney Place, Maple Ridge, British Columbia, on April 20, 2011 at 3:00 pm. COMMITTEE PRESENT: Kristin Krimmel, Chair Susan Hayes, Vice-Chair Gabriella Morrison Craig Redmond Brian Shigetomi Barbara Duncan Lindy Sisson Craig Speirs Artist Artist Community Member Developer, Norond Group Architect Curator, Maple Ridge Art Gallery Executive Director, Maple Ridge-Pitt Meadows Arts Council Councillor, District of Maple Ridge Liaison DISTRICT OF MAPLE RIDGE $TAFF PRESENT: Shelley Jorde Recreation Manager, Community Connections Ingrid Kraus Executive Assistant, Administration GUEST: Mr. Terry Willis The Artisall Group 1. Call to Order at 3:07 pm The Chair welcomed everyone and introductions were made for the benefit of the guest speaker. 2. Adoption of the Agenda That an item to move into Closed Agenda pursuant to 242(c) labour relations or employee negotiations be added. Mr. Terry Willis will make his presentation before moving into the business of the meeting. The Regular meeting will break after Item 3.0 to move into the Closed meeting. R11-014 It was moved and seconded That the revised Agenda for the April 20, 2011 MRPASC be adopted as amended. CARRIED Guest Speaker: 4.1 Mr. Terry Willis is an artist and the owner of The Artisall Group. His business is also involved in construction projects, signage of all types and specializes in restoration of artwork. He served four years on the Public Art Steering Committee for the City of Surrey and the purpose of his presentation was to provide suggestions on how to manage and maintain public art. A PowerPoint presentation followed and some of the suggestions included: Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of4 Maple Ridge Public Art Steering Committee Regular Meeting Minutes -April 20, 2011 Final -Setting aside 10% for maintenance of the inventory -Attaching funds for public art pieces in capital projects -Having the artists provide service and maintenance for their work and/or maintenance instructions for the care of t he artwork -If moving the artwork for maintenance is required, let the artist know. -Every piece will be unique and will require different maintenance and handling. Mr. Willis answered a number of questions and was thanked for his informative presentation. Mr. Willis left the meeting at 3:50 p.m. 3. Minutes of the Maple Ridge Public Art Steering Committee The following corrections were noted: Spelling of Councillor Ms. Sisson's title should read Executive Director, Maple Ridge-Pitt Meadows Arts·council R11-015 It was moved and seconded That the minutes of March 16, 2011 be approved as amended. CARRIED Ms. Lindy Sisson and Ms. Barbara Duncan removed themselves from the meeting at 3:55 pm. R11-016 It was moved and seconded To move into a Closed Meeting of the MRPASC. CARRIED R11-017 It was moved and seconded That the Regular meeting of the MRPASC reconvene. CARRIED Ms. Lindy Sisson and Ms. Barbara Duncan returned to the Regular Meeting. The Regular Meeting reconvened at 4:50 pm. Councillor Craig Speirs left the meeting at 4:50 pm. 4 UNFINISHED & NEW BUSINESS 4.2 Meeting Management and Scheduling The Recreation Manager commended the Committee on the tremendous amount of work accomplished to date. Now that the Policy and Procedure manual is completed, it was determined that monthly meetings may no longer be required. Following a discussion it was agreed to meet in May and then set the meeting schedule for the remainder of the year at that time. Maple Ridge Public Art Steering Committee Minutes Page 2 ot4 Maple Ridge Public Art Steering Committee Regular Meeting Minutes -April 20, 2011 Final The Committee terms will expire on June 30 for all members except Mr. Redmond, whose term expires December 31. Committee members are eligible to seek another two-year term and were asked to email the Recreation Manager with their intention to seek another term or if they wished to step down, as soon as possible. 4.3 Policy & Procedures The Governance Policy and Procedures draft document dated April 2011 was circulated in advance and some minor housekeeping errors like font styles and spelling were noted. These would be made and the Committee was ready to approve. R11-018 It was moved and seconded That the Governance Policy and Procedures draft document dated April 2011 be approved as is and, that the Chair and Executive Director correct the fonts and spelling errors before printing the final document. CARRIED 4.4 May Report It is a requirement of the Committee to provide an annual update a~d report to Maple Ridge Council. It was explained that typically the Committee Chair, with staff, makes the presentation which could include a PowerPoint and highlights the accomplishments and challenges over the past year. Following a discussion, DMR staff will provide some possible dates for late May and June. 4.5 Budget The Recreation Manager is working with DMR Finance department to obtain the breakdown of how the 2009 expenditures were allocated and hopes to have this for the next meeting. 4.6 224th & Lougheed Project The Partnership Agreement with Narland and the Land Licensing Agreement for the art on Narland property are currently with the lawyers and should be finalized shortly. The Recreation Manager will finalize these with the Executive Director when they are ready. R11-019 It was moved and seconded That items 4. 7 Signage and 4.8 Inventory be tabled to the May meeting. CARRIED 5 Adjournment R11-020 It was moved and seconded That the meeting be adjourned. CARRIED Maple Ridge Public Art Steering Committee Minutes Page 3 of4 ' . Maple Ridge Public Art Steering Committee Regular Meeting Minutes -April 20, 2011 Final The meeting adjourned at 5:15 pm. The next meeting will be on Wednesday, May 18, 2011 at 3:00 pm. Chairperson /ik Maple Ridge Public Art Steering Committee Minutes Page 4 of4