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HomeMy WebLinkAboutPASC 2015-01-28 Minutes.pdfCity of Maple Ridge MAPLE RIDGE PUBLIC ART STEERING COMMITTEE REGULAR MEETING The Minutes of the Regular Meeting of the Public Art Steering Committee, held in the Coho Room, at Maple Ridge Municipal Hall on Wednesday, January 28, 2015 at 3:00 pm. COMMITTEE MEMBERS PRESENT Susan Hayes, Chair Barbara Duncan Kristin Krimmel Councillor Kiersten Duncan STAFF MEMBERS PRESENT Yvonne Chui Sunny Schiller Sylvia Pendl REGRETS/ABSENTS Wayne Bissky 1. CALL TO ORDER Artist Curator, Maple Ridge Art Gallery Artist City of Maple Ridge Manager, Arts and Community Connections Committee Clerk Parks Technician Architect Introductions were made. There being a quorum present, the Staff Liaison began the meeting at 3:07 pm. 2. ELECTION OF CHAIR AND VICE-CHAIR R15-001 It was moved and seconded That Susan Hayes be elected Committee Chair for 2015. R15-002 It was moved and seconded That Wayne Bissky be elected Committee Vice-Chair for 2015. With elections complete Ms. Hayes began chairing the meeting. 3. AGENDA ADOPTION R15-003 It was moved and seconded That the Agenda for the Regular Meeting of January 28, 2015 be adopted. Public Art Steering Committee Regular Minutes CARRIED CARRIED CARRIED Page 1 of 3 Public Art Steering Committee Regular Meeting Minutes January 28, 2015 4. MINUTE ADOPTION R15-004 It was moved and seconded That the Minutes of November 19, 2014 regular meeting minutes be adopted. CARRIED 5. UNFINISHED BUSINESS 5.1 Whonnock Lake Plan Update -Sylvia Pendl, Parks Technician The Parks Technician provided an update on the Whonnock Lake Plan. The plan has been revised based on feedback received from the community. Four different zones have been identified as potential sites for public art: forest zone, beach and lake front zone, play and picnic zone, drainage and transition zone. This is a natural area that would be an ideal installation spot for an artist who works with natural materials. The lake is actually a bog and is a unique environmental area. A draft Request for Expression of Interest (RFEI) for the Whonnock Lake sites was reviewed by the Committee. A site visit for potential artists will be given February 21, 2015 or TBC pending when the call becomes public. The Parks Department has offered to provide area plans and aerial photos to potential artists to assist them in their planning. Aspects of the competition were discussed by the Committee, including who will be eligible to apply, how the opportunity will be advertised, how site specific information will be shared and how applications should be submitted. A sub- committee for the selection process will be struck to review this project with community members invited to participate. The potential budget for this project was discussed. A maximum of two projects can be selected under this call for proposals. The Parks Department plans to begin construction at the site by mid to late March 2015. Art installation will be done during or after Parks construction depending on what projects are selected. The Committee was asked to provide corrections to the proposal by February 4, 2015 to the Staff Liaison. Once the feedback of the committee is incorporated into the RFEI it can be circulated. Funds will come from the commissioning budget. R15-005 It was moved and seconded That the budget for Whonnock Lake Project Phases 1 and 2 (2015 and 2016) / RFEI-PL15- 06 be increased to $15,000 for the artist, with $2,000 in additional funds allocated for miscellaneous costs such as honorariums, signage and openings. CARRIED 5.2 Public Art Commissioning Opportunities 2015-16 -Discussion & Decision The committee has previously discussed selecting a few top priorities for 2015-16. Potential areas for commissions were reviewed and details specific to potential projects were discussed. The Staff Liaison will bring a more detailed plan, including budget figures, back to a future meeting. Public Art Steering Committee Regular Minutes Page 2 of 3 Public Art Steering Committee Regular Meeting Minutes January 28, 2015 R15-006 It was moved and seconded That the Public Art Steering Committee wishes to pursue three projects with the current program funds: a project on the exterior of the Greg Moore Youth Centre; Phase Two of the Sidewalk Poetry project (permanent installation); and the fencing opportunity at Hammond Stadium; all subject to further information on costs. CARRIED 5.3 Committee Recruitment Update Based on interviews held in December a report recommending the nomination of a member-at-large is going forward to Council in early February. The results will be shared once the recommendation has been accepted by Council. 6. NEW BUSINESS 6.1 Website Review The Committee Clerk communicated that keeping the committee website current and informative is a priority for the new Council. Any information that the committee would like included can be emailed to the Committee Clerk. 7. ROUNDTABLE Councillor Duncan -asked for feedback on the best way to communicate the work of the committee during Council updates. 8. ADJOURNMENT It was moved and seconded That the meeting be adjourned at 4:48 pm. 9. NEXT MEETING Next Meeting: Wednesday, February 18, 2015 Agenda Deadline: Monday February 4, 2015 Location: Blaney Room, Maple Ridge Municipal Hall ~,Ye~j Cha irperson ~ /ss Public Art Steering Committee Regular Minutes CARRIED Page 3 of3