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HomeMy WebLinkAboutPLSC 2015-03-12 Minutes.pdfDistrict of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION REGULAR MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Meadows Room at Pitt Meadows City Hall, 12007 Harris Road, Pitt Meadows, British Columbia, on Thursday, March 12, 2015 at 6:30 pm. COMMISSIONERS PRESENT Commissioner Nicole Read, Chair Commissioner John Becker, Vice-Chair Commissioner Richard Boulton Commissioner Kiersten Duncan Commissioner Nancy Jellett Commissioner Don Mitchell Commissioner David Murray Commissioner Mike Murray Commissioner Eleanor Palis Commissioner Dave Rempel Commissioner Shannon Roberts Commissioner Tyler Shymkiw Commissioner Mike Stark STAFF MEMBERS PRESENT Kelly Swift Sue Wheeler Yvonne Chui Geoff Mallory Ingrid Kraus COMMISSIONERS ABSENT Commissioner Christine Smith Commissioner Stefany Tunshell City of Maple Ridge, Mayor City of Pitt Meadows, Mayor Member at Large, Pitt Meadows City of Maple Ridge, Councillor Member at Large, Maple Ridge Member at Large, Maple Ridge City of Pitt Meadows, Councillor School District No. 42, Board of Education, Chair School District No. 42, Board of Education, Trustee School District No. 42, Board of Education, Trustee Member at Large, Pitt Meadows City of Maple Ridge, Councillor City of Pitt Meadows, Councillor General Manager: Community Development, Parks & Recreation Services Director, Community Services Recreation Manager Arts & Community Connections Manager, Parks & Open Space Executive Assistant Member at Large, Maple Ridge Member at Large, Maple Ridge There being a quorum present, Chair Nicole Read called the meeting to order at 6:35 pm. 1. Welcome & Introductions Commissioner Read welcomed everyone to the meeting and introductions were made. 2. Adoption of the Agenda R15-021 It was moved and seconded That the Agenda for March 12, 2015 be adopted as circulated. CARRIED Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of 5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -March 12, 2015 3. Minutes of the Commission Regular Meeting-February 12, 2015 R15-022 It was moved and seconded That the Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting of February 12, 2015 be approved as circulated. CARRIED 4. Delegations 4.1 Albion Football Club -Mr. Mike Smith, President Mr. Smith provided an introduction and brief history of the club and some of the issues they are currently facing. The club is approaching the Commission with a request to look at ways to bring resources towards creating another field. A discussion followed. Commissioner Mike Murray suggested that the Albion Football Club send a letter to the School Trustees regarding their concerns on the school gym rental rates. Ms. Swift provided additional information on the sports strategy, the reviews staff are currently working on with regards to PLS use of school fields and facilities and, identifying when the need for the next synthetic field would be needed. 5. Decision Items R15-023 5.1 Options for Sexual Health Lease Renewal Ms. Wheeler spoke to the report and services provided by Options (formerly known as Planned Parenthood) in the Greg Moore Youth Centre clinic. It was moved and seconded That a recommendation be forwarded to Maple Ridge Council that the Corporate Officer be authorized to sign and seal the Options for Sexual Health Lease Agreement 2015-2019. CARRIED 5.2 Festival Funding Recommendations -First Intake, March 2015 Commissioner Dave Rempel declared a conflict of interest and left the meeting at 7:25 pm Ms. Yvonne Chui introduced the report and provided some background information on the festival funding process. Commissioner Boulton reviewed the Commission sub-committee's findings and recommendations for the allocation of the first intake as noted on the chart attached to the report. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of 5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -March 12, 2015 R15-024 R15-025 Questions were raised on the rationale for the funding reduction for the Caribbean Festival and it was explained that the subcommittee had questions regarding the budget information provided. A discussion followed regarding the information that was required from the Caribbean Festival to be considered for the maximum grant allotment of $5,000 and appropriate process. An amendment to the motion was proposed and moved and seconded: That an additional $2,500 be made available to the Caribbean Festival pending a further review of their budget. DEFEATED It was moved and seconded that a further amendment be added to the original motion. That an additional $2,500 be made available to the Caribbean Festival pending an acceptable budget be submitted to the Commission prior to the April meeting. CARRIED It was moved and seconded That the festival support allocations for May to November 2015 be approved as recommended by the Commission Festival Support Sub-Committee in the attached 2015-03-12 report on this subject for a total allocation of $23,350.00 and further, That an additional $2,500 be made available to the Caribbean Festival pending an acceptable budget be submitted to the Commission prior to the April meeting. CARRIED Commissioner Dave Rempel returned to the meeting at 7:40 pm 5.3 Neighbourhood Matching Fund -Pilot Program Review Ms. Sue Wheeler introduced the Neighbourhood Matching fund program and showed a PowerPoint. The partnership with the Vancouver Foundation would be a pilot project and an opportunity to bring an additional $10K into the community to be administered by the Neighbourhood Coordinator. A discussion followed. Staff confirmed that this pilot project will be reviewed in one year's time and that Parks & Leisure Services staff are currently developing performance measures for all areas of the operations. It was moved and seconded That the recommendations from the Neighbourhood Matching Fund review outlined in this report be implemented. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -March 12, 2015 R15-026 That staff be directed to work towards a partnership with the Vancouver Foundation Small Grant program. CARRIED Opposed Commissioners John Becker and David Murray. 5.4 Fraser Regional Corrections Centre -Protocol Agreement Mr. Geoff Mallory provided a history of the agreement, the types of work that the prison crews undertake and confirmed that there have been no incidents. A discussion followed. Staff agreed to review the notification procedure with Pitt Meadows staff to confirm the desired process. It was moved and seconded 1. That the Commission Chair and the General Manager, Community Development, Parks & Recreation Services be authorized to sign the Fraser Regional Corrections Centre - Protocol Agreement, and, 2. That the Commission Policy P130 Use of Prison Work Crews be adopted, and 3. That a recommendation be sent to Maple Ridge Council to rescind Policy 4.16 Use of Prison Work Crews. CARRIED 5.5 BC Recreation and Parks Conference Attendance The BCRPA conference brochure was circulated earlier and Ms. Kelly Swift indicated that there is an opportunity to fund two Commissioners to attend. Council members on the Commission are encouraged to attend but would use their Council budget. Following a discussion it was determined that none of the Commissioners present were able to participate and the Citizen-at-Large members not present, would be contacted to determine their interest. 6. Discussion Items 6.1 Trail Signage Program -Verbal Update Mr. Geoff Mallory introduced the topic of safety on our bridges and trails along with trail maintenance. There is 225 km of trails with various surfaces and staff are now working on the trail signage program that would introduce standards and guidelines. Staff will be using GPS to identify locations needing signage, establishing the inventory and then preparing the cost estimates. Commission provided the following feedback: • Include the Dyking District in any discussions. • Consideration to sponsorship and grant opportunities. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 4 of5 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Meeting Minutes -March 12, 2015 • Could this complement the work of the Active Transportation Committee in Pitt Meadows. • Identify and work with stakeholder groups such as the cycling and equestrian associations. • Education on courtesy and use of the trails. • Consider future needs for seniors and opportunities for grant funding, age friendly community initiatives, etc. 7. Information Items -Nil 8. Commission Liaison Reports 9. 10. 11. R15-027 Commissioner Mike Murray: Reported that the estimates for enrollments have been completed and they are slightly lower than last year and declining which has an impact on facility needs. He suggested that this would be a discussion that should come forward to the Commission in the future. The School District received its funding announcement today and it was confirmed they would be losing $2M out of the operating budget on top of what was already known. The School Board will be entering into discussions with the public regarding its budget. Staff Liaison Reports -Nil Question Period-Nil Motion to Adjourn It was moved and seconded That the Parks and Leisure Services Commission move into a Closed Meeting pursuant to 242(b) person information about an identifiable individual who is being considered for a municipal award or honour or who has offered to provide a gift to the municipality on condition of anonymity. CARRIED The regular meeting adjourned at 8:50 pm. Chairperson /ik Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 5 of5