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HomeMy WebLinkAboutPLSC 2015-07-09 Minutes.pdfCity of Maple Ridge and the City of Pitt Meadows MAPLE RIDGE and PITT MEADOWS PARKS & LEISURE SERVICES COMMISSION CLOSED MEETING The Minutes of the Regular Meeting of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission, held in the Meadows Room, Maple Ridge City Hall, 12007 Harris Road, Pitt Meadows, British Columbia, on Thursday, July 9, 2015 at 6:30 pm. COMMISSIONERS PRESENT Commissioner Nicole Read, Chair Commissioner Bill Dingwall Commissioner Kiersten Duncan Commissioner Nancy Jellett Commissioner David Murray Commissioner Shannon Roberts Commissioner Christine Smith Commissioner Mike Stark Commissioner Richard Boulton Commissioner Don Mitchell Commissioner Dave Rempel STAFF MEMBERS PRESENT Kelly Swift Sue Wheeler Wendy McCormick David Boag Geoff Mallory Ingrid Kraus COMMISSIONERS ABSENT Commissioner Mike Murray Commissioner Eleanor Palis Commissioner Tyler Shymkiw Commissioner John Becker Commissioner Stefany Tunshell City of Maple Ridge, Mayor City of Pitt Meadows, Councillor, Acting/Mayor City of Maple Ridge, Councillor Member at Large, Maple Ridge City of Pitt Meadows, Councillor Member at Large, Pitt Meadows Member at Large, Maple Ridge City of Pitt Meadows, Councillor Member at Large, Pitt Meadows Member at Large, Maple Ridge School District No. 42, Board of Education, Trustee General Manager: Community Development, Parks & Recreation Services Director Community Services Director Recreation Director Parks & Facilities Manager Parks & Open Space Executive Assistant School District No. 42, Board of Education, Chair School District No. 42, Board of Education, Trustee City of Maple Ridge, Councillor City of Pitt Meadows, Mayor Member at Large, Maple Ridge There being a quorum present, Chair Nicole Read called the meeting to order at 9:15 pm. 1. Adoption of the Agenda R15-006 It was moved and seconded That the agenda for the Closed meeting of July 9, 2015 be adopted as circulated. CARRIED Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 1 of 3 Ma pie Ridge and Pitt Meadows Parks & Leisure Services Commission Closed Meeting Minutes -July 9, 2015 2. R15-007 Minutes -March 12, 2015 It was moved and seconded That the Closed Minutes of the March 12, 2015 meeting be adopted as circulated. CARRIED 3. Delegations -Nil 4. Discussion Items -Nil 5. Decisions Items R15-008 5.1 West Coast Auto Group Letter Commissioner Nicole Read (Chair) declared a conflict of interest and left the meeting at 9:20 pm. Commissioner Bill Dingwall took over the role of Chair. Mr. David Boag reviewed the history of the issues that have arisen and spoke to the staff report. Following a discussion, the decision to offer the Appeals Review Process was recommended. Commissioner Richard Boulton volunteered to sit on the Appeals Committee. The Chair called for any further interested volunteers and there being none, the following motion was put forward. It was moved and seconded That staff be directed to initiate the Commission's appeal process to address the West Coast Auto Group Football Club's concerns; AND, That Commissioner Richard Boulton is appointed to participate on the review committee for this purpose. Staff will assist in coordinating the meeting at the first available opportunity. Commissioner Nicole Read returned to the meeting at 9:30 pm. 5.2 Maple Ridge Boxing Club Rental Contract CARRIED Ms. Wendy McCormick reported on some concerns and issues that have arisen with the Boxing Club as of late. It came to light that the club is only carrying $2 million in liability insurance when they are required to carry $5 million. Staff have asked them to provide a proof of insurance and that their society status is also current and in good standing with the Registrar's office. A discussion followed and the following resolution was put forward. Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 2 of 3 Map~ Ridge and Pitt Meadows Parks & Leisure Services Commission Closed Meeting Minutes -July 9, 2015 R15-009 It was moved and seconded That the Commission acknowledges the current level of insurance coverage and forwards this matter to Maple Ridge Council for further consideration. CARRIED 6. Information Items -Nil 7. Commission Liaison Reports -Nil 8. Staff Liaison Reports -Nil 9. Question Period -Nil 10. Adjournment The meeting adjourned at 9:40 pm. Chairperson /ik Maple Ridge and Pitt Meadows Parks & Leisure Services Commission Regular Minutes Page 3 of3