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Home My WebLink About2004-02-02 Workshop Agenda and ReportsCorporation of the District of Maple Ridge COUNCIL WORKSHOP A GENDA February 2, 2004 9:00a.m. Blaney Room, f t Floor, Municipal Hall The purpose of the Council Workshop is to review and debate policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to stafffor more information or clar/I cation. REMINDERS February 2 Closed Council Meeting Committee of the Whole Town Hall Meeting February 5 EOC Exercise (observation) February 6 EOC Exercise (observation) 11:00a.m. 1:00p.m. 7:00p.m. 12:00 noon - 4:00 p.m. 8:00 a.m. - 4:00 p.m. ADOPTION OF THE A GENDA MINUTES - January 26, 2004 DELEGA TIONS 0 UNFINISHED AND NEW BUSINESS CORRESPONDENCE 5.1 Katzie First Nation, Canoe Restoration Letter dated January 20, 2004 from Chief Peter James requesting a $500 grant for restoration of their community canoe, "The Spirit of Katzie". Council Workshop February 2, 2004 Page 2 of 3 5.2 Honours and Awards Secretariat, Order of British Columbia Letter dated January 16, 2004 from Sven Buemann, Coordinator, calling for nominations from the community for the Order of British Columbia. 6 BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 6.1 Council Briefing Note - Community Charter - Notice of Meetings MA TTERS DEEMED EXPEDIENT ADJOURNMENT Checked by: / Date: Council Workshop February 2, 2004 Page 3 of 3 Rules for Holding a Closed Meeting A part of a council meeting may be closed to the public if the subject matter being considered relates to one or more of the following: personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appomted by the municipality; personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity; labour relations or employee negotiations; the security of property of the municipality; the acQuisition. disposition or expropriation of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality; (1) law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; litigation or potential litigation affecting the municipality; an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other than a hearing to be conducted by the council or a delegate of council the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; information that is prohibited or information that if it were presented in a document would be prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; (1) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report] a matter that, under another enactment, is such that the public may be excluded from the meeting; the consideration of whether a council meeting should be closed under a provision of this subsection of subsection (2) the consideration of whether the authority under section 91 (other persons attending closed meetings) should be exercised in relation to a council meeting. information relating to local government participation in provincial negotiations with First Nations, where an agreement provides that the information is to be kept confidential. RRIT NATION ADMINiSTRATION Tuesday, January 20', 2004 JAN 21 20O4 District of Maple Ridge 11995 Haney Place Maple Ridge, BC V2X 6A9 Re: Katzie First Nation Canoe Restoration Dear Mayor Morse and Council, Katzie First Nation is a community of 300 members on reserve in Pitt Meadows, Langley and on Barnston island and 100 members off reserve. We are endeavoring to restore a cultural icon for our community. Our community canoe, "The Spirit of Katzie" is in dire need of some major repairs before it can touch the waters. The Haney Rotary Club, Westminster Community Savings and Port Coquitlam United Church have conmiitted contributions to a canoe restoration program, which includes an education component as well. To date we have secured commitments of $3500.00. The value of the restoration project is approximately $7000.00, which includes labor and materials. We have recently brought the canoe back to Pitt Meadows and built a home for the canoe with the support of an HRDC Construction Training program and some material donations. We are requesting a $500.00 grant from the District of Maple Ridge so that we can prepare the "Spirit of Katzie" for the Pulling Together Journey, which takes place in June. The journey is organized in partnership with the Rotary Clubs. The journey itself begins on the waters of Hope and continues to Squamish. We appreciate your consideration of our community's request. Please contact Mandeep Bhuller at (604) 616-4201 for addition information on this project. Sincerely, Wef~Peter Jame Or Gordon Katzie First Nation Band Council Or Harris CUr Is ) aac/ fai/N'u Vt7 / CUr Daykin - Or Dueck CUr Speirs - ADMINISTRATION JAN 20 2UO- Honours and Awards Secretariat January 16, 2004 Clir Gordon Her Worship Mayor Kathy Morse ClIr Harris Mayor of the District of Maple Ridge CUr Isaac ' 11995 Haney P1 Maple dge, British Columbia - /LL / V2X 6A9 Dear Mayor: Re: Order of British Columbia 2004 Call for Nominations /ClIr Daykin 7 CUr Dueck Cur Speirs - t-1. 0 U / /L) ~f - It is time once again to "call for nominations" for the Order of British Columbia, the Province's highest award for excellence and outstanding achievement. I seek your assistance in informing your municipality about this opportunity to take part in the public recognition of its outstanding citizens. Could you bring this up at your next council meeting? An independent Advisory Council chaired by the Chief Justice of British Columbia considers nominations to the Province's highest award for excellence and outstanding achievement. The purpose and criteria of the Order are outlined in the attached brochure. Two hundred and three distinguished British Columbians have been honoured since 1990. For your information, we have attached a report listing all of the recipients of the Order Nomination forms for the Order are available from the Honours and Awards Secretariat in Victoria, (250) 387-1616, the Protocol and Events website: www.protocol.gov.bc.ca or from the nearest Government Agent. Deadline for receipt of completed nominations by the Secretariat is March 10, 2004. Your continuing support of the Order of British Columbia is very much appreciated. Yours sincerely, Svén Buemann Coordinator Attachments Telephone: 250 387-1616 Fax: 250 356-2814 P.O. Box 9422, Stn Prov Govt, Victoria, British Columbia, Canada V8W 9V1 r':frr Recipients by City 16-Jan-04 Year Recipient Name City/Town 2003 Dr. Rose Charlie Agassiz 1998 Roy Henry Vickers Brentwood Bay 1998 MarkAngelo Burnaby 1992 Sushma Datt Burnaby 2001 Beverly Nann Burnaby 1990 *Jack Shadbolt Burnaby 1995 *Herbert Skidmore Burriaby 1995 Arthur Skidmore Burnaby 1992 Kerrin Lee-Gartner Calgary 2000 Thomas James Foord Coldstream 1998 Hon. lona V. Campagnolo Courtenay 1996 *(D orothy) Isabelle Stubbs Courtenay 1994 Chief Sophie Mae Pierre Cranbrook 2003 Irving (Ike) K. Barber Delta 2001 Simon Charlie Duncan 1998 Dr. Roger S. Tonkin Gabriola Island 1998 Jane Rule Galiano Island 2001 Chester Johnson Garibaldi Highlands 1994 Ric Careless Gibsons 1996 *Jack K. Harman Gibsons 1996 John J. Verigin Grand Forks 1999 Winnifred Ariel Weir Invermere *Deceased Page 1 of 8 I. Year Recipient Name City/Town 1992 Ronald Allen Eland Kamloops 1996 Basil Morissette Kamloops 1995 Nava Ashraf Kelowna 1994 M. Rendina Hamilton Kelowna 2001 Mervyn Wilkinson Ladysmith 1991 Bernard 0. Brynelsen Langley 1994 Lucille Johnstone Langley 1996 *Rosalind MacPhee Lions Bay 1991 *Neville (Pat) Duke Lumby 1997 Howard White Madeira Park 2000 Lorne W. Davies Maple Ridge 1998 Dr. Michael V. O'Shaughnessy Maple Ridge 1993 F. Gordon Antoine Merritt 1991 *Sherwin Kelly Merritt 2002 Dr. H. Martin Kenney Mission 2000 Diana Krall Nanaimo 1995 Kenneth McVay Nanaimo 2000 Grace Elliott Nielsen Nanaimo 1993 Ross Charles Purse Nanaimo 1999 Dr. Joseph Arthur Gosnell New Aiyansh 1990 *Dr. Gurdev S. Gill New Westminster 1997 *Col. William Everett McKinney New Westminster 1994 Joan Acosta North Vancouver 1997 Michael Conway Baker North Vancouver 1991 *Edmund Desjardins North Vancouver 1992 R.T. (Phil) Nuytten North Vancouver 1993 *Dr. Sydney Segal North Vancouver * Deceased -- - - -- - -- ?age 2 of 8 -- Year Recipient Name City/Town 1996 Ruth Schiller Osoyoos 1993 Takao Tanabe Parksville 1998 Brian A. Canfield Point Roberts 2003 Debra L. Foxcroft Port Alberni 1992 Wolfgang Zimmermann Port Alberni 1998 *Albert Daizell Port Clements 1998 Kathleen Daizell Port Clements 1999 Timothy J.C. Frick Port Coquitlam 2001 Judith D. Forst Port Moody 1997 Geraldine Braak Powell River 2000 Dr. Harvey Thommasen Prince George 1994 Peter James Lester Prince Rupert 1990 Richard M. (Rick) Hansen Richmond 1990 *Frank Beinder Rossland 2001 Robert Bateman Saltspring Island 1995 David W. Foster Santa Monica 1997 Frances L. Fleming Sechelt 1990 *Grace Maclnnis Sechelt 1999 Alex A. Campbell Sidney 2001 Myfanwy Pavelic Sidney 1993 Elida Peers Sooke 2003 Harry McWatters Summerland 1999 Charan Pal Singh Gill Surrey 1995 *Tara Singh Hayer Surrey 1991. Gordon F. MacFarlane Surrey 2001 Dr. Leonel Perra Surrey 1996 George B. Zukerman Surrey *Deceased Page 3 of 8 Year Recipient Name City/Town 1995 Edna Cooper Terrace 1995 Robert Cooper Terrace 1990 Bryan Adams Vancouver 1992 Dr. Patricia Baird Vancouver 1991 Dr. Vivien E. Basco Vancouver 1991 Jack T. Bell Vancouver 2002 Dr. John (Jack) Patrick Blaney Vancouver 1990 Dr. David A. Boyes Vancouver 1990 Dr. Vernon C. Brink Vancouver 1995 *Rosemary Brown Vancouver 1993 May Brown Vancouver 2003 Peter Brown Vancouver 2000 Helen Burnham Vancouver 2001 Raffi Cavoukian Vancouver 1992 Dr. Suezone Chow Vancouver 1990 Joseph H. Cohen Vancouver 1995 Dean George Frederick Curtis Vancouver 1993 Marilyn Dahi Vancouver 1991 *Jack Diamond Vancouver 1995 Isabelle Diamond Vancouver 1999 Dr. Beverly Witter Du Gas Vancouver 2002 Gathie Falk Vancouver 1997 Marguerite Ford Vancouver 1995 John A. Fraser Vancouver 1990 Lori Fung Vancouver 2002 Garde Basil Gardom Vancouver 2002 Patsy George Vancouver * Deceased - Page 4 of 8 Year Recipient Name City/Town 1998 Kenneth V. Georgetti Vancouver 2000 Virginia Giles Vancouver 1998 Hilda Gregory Vancouver 2001 Dr. C. Gunn Vancouver 2002 Dr. rving Guttman Vancouver 1997 Dr. Walter Gordon Hardwick Vancouver 2003 James (Jim) Hart Vancouver 1997 Kathleen Heddle Vancouver 1997 Dr. Meg Hickling Vancouver 1991 Asa Johal Vancouver 1997 Douglas Jung Vancouver 2003 Edgar F. Kaiser, Jr. Vancouver 1997 John C. Kerr Vancouver 1996 Henry Ketcham Vancouver 1990 *Walter C. Koerner Vancouver 1995 *Dr . Dorothy T. Lam Vancouver 1995 David C. Lam Vancouver 1996 *peter Anthony Larkin Vancouver 1998 Dr. Charles Laszlo Vancouver 1990 Robert H. Lee Vancouver 2003 Trevor Linden Vancouver 2000 Dr. Victor Ling Vancouver 1991 *Tong Louie Vancouver • 1990 *Anne E. Macdonald Vancouver 1991 *Irene MacDonald Vancouver 2003 Roy Mah Vancouver 2001 Sarah McLachlan Vancouver A *Decease d Page 5 of 8 Year Recipient Name City/Town 1999 David George Alexander McLean Vancouver 2000 Margaret Mitchell Vancouver 1990 *Nath aniel T. Nemetz Vancouver 1990 *James Oscar Orr Vancouver 1990 James (Jim) Allen Pattison Vancouver 2002 Dr K. George Pedersen Vancouver 1993 *Dr . Barbara Pentland Vancouver 2003 John W. (Jack) Poole Vancouver 1994 *D r . William (Bill) Adrian Patrick Reid Vancouver 2003 Dal Richards Vancouver 1999 Dr. Geoffrey C. Robinson Vancouver 1998 Dr. Martha Salcudean Vancouver 1994 Dr. William G. Saywell Vancouver 1994 Dr. Martin T. Schechter Vancouver 1992 Dr. Joseph Segal Vancouver 1994 *Dr. Michael Smith Vancouver 2002 Ernest Alvia (Smokey) Smith Vancouver 1999 Dr. Richard Stace-Smith Vancouver 1995 Dr. David T. Suzuki Vancouver 1990 *Erwin M. Swangard Vancouver 2000 Henry Hiroshi Wakabayashi Vancouver 1991 *Dr. Harry V. Warren Vancouver 1990 Peter Wing Vancouver 2003 Dr. Milton K. Wong Vancouver 1994 *Morris Wosk Vancouver 2001 Dr. YosefWosk, Ph.D. Vancouver 1990 *Dr . Margaret Ormsby Vernon *Deceased - - - I- 'agebot 8- A Year Recipient Name City/Town 1999 Jean Jacques André 1990 Dr. Gerald Andrews 1996 *Dr . Peter John Banks 1992 R. Wayne Campbell 1999 Eric Charman 1992 Mel Cooper 2000 Jane Heffelfinger 1991 Richard Ralph Hunt 2000 Vicky Husband 1995 J. Fenwick Lansdowne 1992 * Dr. Dorothy Livesay 1991 Dr. an McTaggart-Cowan 2002 Dr. Norma I. Mickelson 1999 J. Mayor Moore 2003 P.K. Page 1990 Dr. Howard E. Petch 1996 Derek Porter 2001 R. Hayward Rogers 1990 Robert G. Rogers 1990 *Ian Ross 1993 *Dunc Russell 1992 Carole Sabiston 1999 Alison Sydor 1999 Nancy J. Turner 1991 Lawrence J. Wallace 1993 Lorna Williams 2001 Jan Willoughby Victoria Victoria Victoria Victoria Victoria Victoria Victoria Victoria Victoria Victoria Victoria Victoria Victoria Victoria Victoria Victoria Victoria Victoria Victoria Victoria Victoria Victoria Victoria Victoria Victoria Victoria Victoria *Deceased Page 7 of 8 I.. - - Year Recipient Name City/Town 2001 1993 2003 1990 1994 1990 2000 2000 1998 1996 1990 1991 2000 1993 1995 1990 1992 2002 2001 Ken Willoughby Unity Bainbridge Dr. Geoffrey Ballard *Henry P. Bell-Irving *Dr. Jean Coulthard Helmut M. Eppich Murray Goldman Paul Frederick Howard Kazuko Komatsu Eleanor Malkin Dr. Leslie Raymond Peterson Barbara Rae Gordon A. Smith A.J. (Jim) Spilsbury Robert Davidson Phyllis Chelsea Joan Geritles Gian Singh Sandhu Sarah-Spring Stump Victoria West Vancouver West Vancouver West Vancouver West Vancouver West Vancouver West Vancouver West Vancouver West Vancouver West Vancouver West Vancouver West Vancouver West Vancouver West Vancouver White Rock Williams Lake Williams Lake Williams Lake Williams Lake *Deceased - age--8------ /3J-4 MAPLE RIDGE Incorporated 12 September, 1874 District of Maple Ridge COUNCIL BRIEFING NOTE - COMMUNITY CHARTER NOTICE OF COUNCIL MEETINGS BACKGROUND: Under Section 127 of the Community Charter, provisions for notice of council meetings are set out as follows: 127(1) A council must make available to the public a schedule of the date, time and place of regular council meetings, and give notice of the availability of the schedule in accordance with section 94 (public notice) at least once a year. (2) Subject to subsection (4), notice of a special council meeting must be given at least 24 hours before the time of meeting by posting a copy of the notice at the regular council meeting place. posting a copy of the notice at the public notice posting places, and leaving one copy for each council member at the place to which the member has directed notices be sent. (3) The notice under subsection (2) must include the date, time and place of the meeting, describe in general terms the purpose of meeting and be signed by the mayor or the corporate officer. (4) Notice of a special council meeting may be waived by unanimous vote of all council members. DISCUSSION: The Charter requires that a schedule of the date, time and place of all regular council meetings to be held during the year be prepared and made available to the public. The 2004 schedule was prepared and adopted at the December 9, 2003 Council Meeting. Gd Page 2 Section 127 (1)(b) requires that notice of the availability of the schedule be posted in the public notice posting places, and published annually in the manner required for giving notice. Section 94 of the Community Charter requires that this notice must be in a newspaper that is distributed at least weekly in the area affected by the subj ect matter of the notice and must appear once each week for 2 consecutive weeks. Notice was placed in the January 6 th and 13th editions of the Times. New under Section 127 (2)(a) is a requirement to post notice of a special council meeting at the regular council meeting place. Section 127(4) is also a new provision that allows Council to waive notice of a special council meeting by unanimous vote. This is an important change to note as it gives Council the opportunity to immediately call a meeting rather than wait a minimum of 24 hours. For more information on the Charter visit the Provincial web site at http://www.mcaws.gov.bc.callgdl E:\Council\Briefing Notes\Notice of Meetings.doc 2