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HomeMy WebLinkAbout2004-04-26 Workshop Agenda and ReportsCorporation of the District of Maple Ridge COUNCIL WORKSHOP A GENDA April 26, 2004 9:00a.m. Blaney Room, 1 Floor, Municipal Hall The purpose of the Council Workshop is to review and discuss policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to stafffor more information or clarification. REMINDERS Closed Council 10:30 a.m. - 12:00 noon Audit & Finance Committee 1:00p.m. - 2:30p.m. Closed Council reconvenes 6:00p.m. ADOPTION OF THE AGENDA MINUTES - April 19,2004 DELEGATIONS UNFINISHED AND NEW BUSINESS 4.1 Area Transit Plan Update, Bill Lambert TransLink, John Steiner, Urban Systems (information to be circulated separately) Hk Downtown Core Project Public Information 4.3 Maple Ridge Financial Plan Amending Bylaw No. 6225-2004, Maple Ridge 2004 Tax Rates Bylaw No. 6226-2004, Maple Ridge Sewer Rate Amending Bylaw No. 6216-2004, Maple Ridge Water Service Amending Bylaw No. 6217-2004 See Council Agenda items 808-811. I Council Workshop April 26, 2004 Page 2 of3 4.4 Avian Flu Update Verbal report from the Emergency Coordinator 4.5 Bylaw Enforcement of Unsightly Premises Discussion of bylaw enforcement policy. 4.6 Tracking System Update (see attached information) CORRESPONDENCE BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL MA TTERS DEEMED EXPEDIENT ADJOURNMENT Checked by: Al- Date: Council Workshop April 26, 2004 I I )b Page 3 of3 Rules for Holding a Closed Meeting A part of a council meeting may be closed to the public if the subject matter being considered relates to one or more of the following: personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity; labour relations or employee negotiations; the security of property of the municipality; the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality; law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; litigation or potential liti2ation affecting the municipality; an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other than a hearing to be conducted by the council or a delegate of council the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; information that is prohibited or information that if it were presented in a document would be prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; (I) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report] a matter that, under another enactment, is such that the public may be excluded from the meeting; the consideration of whether a council meeting shOuld be closed under a provision of this subsection of subsectitin (2) the consideration of whether the authority under section 91 (other persons attending closed meetings) should be exercised in relation to a council meeting. information relating to local government participation in provincial negotiations with First Nations, where an agreement provides that the information is to be kept confidential. MEMORANDUM TO: Mayor & Council FROM: J.L. (Jim) Rule Chief Administrative Officer DATE: April 15, 2004 SUBJECT: Corporate Tracking System - Council Action Items for Staff Attached is the list of Council Action Items for Staff as of April 15, 2004. I would be please to provide an update on any of these issues at Monday's Workshop. J.L. (Jifn) Rule ChieVAdministrative Officer .JLR:sr attach. MAPLE RIDGE incorporated 12 September, 1874 Corporate Tracking System April 15, 2004 TABLE OF CONTENTS Reports Pages Council Action Items for Staff 1-5 Number Series Allocation 04-100 Action Items for Council 04-200 Administration 04-300 Community Development, Parks & Recreation 04-400 Corporate Financial Services 04- 500 Public Works & Development Services Council Action Items for Staff Number Issue for Discussion Comment Staff Time Status Responsible Frame Administration C-04.200 Town Hall Meetings Town Hall Meetings on Core and Transportation Jim Rule! June 2004 S Frank Quinn C-04.201 Economic Economic Development Commission - Renaming Jim Rule 2004 5 Development Commission - Rename C-04.202 2003 Litigation - The Chief Administrative Officer is to obtain an Jim Rule Mar 2004 IP Fourth Quarter Report update from the Manager of the Pitt Meadows Airport on the litigation with JJM Construction. C-04.203 Emergency Exercise A recommendation is to be made to the Justice Jim Rule Mar 2004 5 "Operation Institute to include positive comments on an Floodgate" Report exercise at the beginning of their critique rather than at the end. Staff is to meet with Mission emergency Jim Rule April 2004 S program personnel. C-04.204 OCP Update Council, through the Mayor, is to write to the Jim Rule Mar 2004 S Agricultural Land Commission requesting that their review of agricultural soil be completed by the promised date of April 1, 2004. Community Development, Parks & Recreation Services Municipal Hall Complete Municipal Hall Phase 2 seismic Mike Murray Oct 2004 IP C-04.300 Renovations upgrade and renovations Family and Youth Council Workshop - 2004-01-26 - Staff is to Sue Wheeler 2004 5 C-04.301 Services - Program provide Council with a comparison of the service comparison programs in the community for Family and Youth before and after the changes are completed by the Fraser Health Region Corporate and Financial Services C-04.400 Committee Database - Council Workshop, November 10, 2003 - the Terry Fryer Mar 15 2004 1 • Circulate to Council committee database has been circulated to and staff Council and staff and is waiting for further feedback at a future Workshop C-04.401 Arrange MLA Council Workshop - October27 - TransLink Terry Fryer April 2004 IP Meeting - January Update, Mayor Scott Young - Municipal Clerk is 2004 to arrange a meeting with the Council of Maple Ridge, Port Coquitlam and Pitt Meadows Council Action Items for Staff April 15, 2004 C = Council Aclion Items P = Policy Items G = Goals fro,n Business Plans Ipage 1 Completed if L In Progress IP Scheduled S Number Issue for Discussion Comment Staff Time Status Responsible Frame C-04.402 Meeting with Maple Council Workshop - October 27 - TransLink Teny Fryer Apr 30 2004 IP Ridge, Port Coquitlam Update, Mayor Scott Young - Municipal Clerk is and Pitt Meadows re to arrange a meeting with the Council of Maple transportation issues Ridge, Port Coquitlam and Pitt Meadows C-04.403 Voluntary OT by Determine amount of voluntary overtime John Leeburn Oct 312004 IP Staff Report provided by municipal staff. C-04.404 Council Meeting Amend procedure bylaw in conjunction with Terry Fryer April 30 IP Procedural Bylaw changes to the Community Charter. 2004 Review C-04.405 Seminar for Council Schedule this seminar on Roles/Responsibilities Terry Fryer July 31 2004 IP on Roles! Responsibilities C-04.406 Building Bylaw Council Workshop, December 1, 2003, Item 3.1 Paul Gill Apr30 2004 IP liability issues - Staff is to provide Council with information on how liability issues affect individual taxpayers. C-04.407 Downtown Core Staff is to prepare resolutions on the two Terry Fryer Mar 9 2004 1 Negotiation Update approval processes for Council's consideration at the March 9, 2004 Council Meeting. C-04.408 City of North E-mail January 15, 2004 from B.A. Hawkshaw, Terry Fryer Mar22 2004 1 Vancouver, Bill 85: City Clerk, providing information on a resolution BC Hydro Public calling on the BC Government to repeal Bill 85, Power Legacy and hold consultations with British Columbians about Heritage Contract the future of BC Hydro and our Province's Act, December 2003 electricity system and reverse all legislative, regulatory and contractual measure which give or potentially give control of BC Hydro and its assets to the private sector. It was the consensus of Council that the letter be received for information and no further action taken. Letter to be sent to City of North Vancouver. C-04.409 City of North E-mail from B.A. Hawkshaw, City Clerk, Teny Fryer Mar 22 2004 Vancouver, Lions providing information on resolutions pertaining Gate Hospital and to Provincial health care services. Public Health Care It was the consensus of Council that the letter be System received for information and no further action taken. Letter to be sent to City of North Vancouver C-04.410 British Columbia Letter dated February 24, 2004 from Jerry Lloyd, Terry Fryer Mar22 2004 if Aviation Council, President & Chief Executive Officer, requesting Airfare Add-ons that a letter of support to make air travel more affordable be sent to the Prime Minister and the Minister of Transportation. It was the consensus of Council that the letter of Council Action Items for Staff April 15, 2004 C = CouncilAclion 1/ems P = Policy items G = Goals from Business Plans 2Pagc 2 L Completed v In Progress IP Scheduled S Number Issue for Discussion Comment Staff Time Status Responsible Frame support requested in the letter be sent. A letter of support is to be sent to the Prime Minister and the Minister of Transportation. C-04.41 1 2003 Annual Report The finalized 2003 Annual Report is to be Paul Gill / Apr 2004 IP circulated to Council with a pending list of major Brenda projects in progress attached to the report and for Graham discussion purposes, be accompanied by the Corporate Tracking System Report C-04.412 Youth Justice and Lola Chapman and lnsp. Fraser MacRae are to be Paul Gill Apr 30 2004 IP Advocacy Association invited to attend a meeting of Council to provide Lease Payment an update on the Youth Justice and Advocacy Association. The local MLAs are to be invited to attend the discussion. C-04.413 Draft 2003 Annual The finalized 2003 Annual Report is to be Paul Gill / Apr 30 2004 IP Report circulated to Council with a pending list of major Brenda projects in progress attached to the report and for Graham discussion purposes, be accompanied by the Corporate Tracking System Report C-04.414 RZ/077/02, 11673 240 Action Notice Council 2004-03-23 Terry Fryer IP Street, RS-3 to CD-I- A meeting is to be arranged with School District 93 and P-i 42 to discuss development patterns. Public Works and Development Services C-04.500 ALR - report on how Council Workshop, November 10, 2003 - Staff is Frank Quinn Mar22 2004 if to proceed with to prepare a report providing recommendations applications on how to proceed with applications for development on lands excluded from the ALR but outside of the urban boundary. C-04.501 Town Hall Meeting Council Workshop - Information on topics to be Frank Quinn June 2004 IP on Transportation on discussed at the June, 2004 Town Hall Meeting website are to be available on the web site and the public is to be provided with an opportunity to submit questions in advance of the meeting. C-04.502 Town Hall Meeting Council Workshop - The Ministry of Highways, Frank Quinn June 2004 IP on Transportation - TransLink and ICBC are to be invited to invite MOH, participate in the June, 2004 Town Hall Meeting. TransLink and ICBC C-04.503 TransLink - Fraser Council Workshop - A letter to be sent to Frank Quinn Feb 19 2004 if River Crossing TransLink stating that the northern route of the Alignment Abemethy Connector within the Agricultural Land Commission's band is acceptable Council Action Items for Staff April 15, 2004 C = Council Action Items P = Policy Items G = Goals from Business Plans 3Page 3 Completed it' In Progress IP Scheduled S Number Issue for Discussion Comment Staff Time Status Responsible Frame C-04.504 TransLink - Fraser Council Workshop - Staff is to arrange a Frank Quinn Apr 30 2004 IP River Crossing meeting with TransLink, Langley, and Maple Alignment Ridge to obtain an update on the status of the Albion Ferry and to clarify the status of the diversion of funds subsidizing the Albion Ferry to the Fraser River Crossing. C-04.505 Burning at Council Workshop - Staff is to prepare a report Frank Quinn June 15 2004 IP Development Sites providing information on alternative clearing methods for development sites and information on whether any other communities in the Lower Mainland permit burning. C-04.506 Staffing for Council Workshop - Staff will give an update at Frank Quinn Jun 30 2004 IP environmental issues a future date on how environmental issues will be handled within the District as a result of staffing changes in the Planning Department. C-04.507 RZ/003/03, 24350 Committee of the Whole - Staff is to provide Frank Quinn Feb 10 2004 104 Avenue, information at the February 10, 2004 Council Inclusion into Sewer Meeting on the relationship between the Fraser Area "A" Sewerage Area and Sewer Area "A." C-04.508 Meeting with MLA's Council Workshop— A letter is to be sent to the Frank Quinn Feb 12 2004 1 MLA's requesting that the decision not to include plastic milk containers in the refund reconsidered. C-04.509 Fraser River Crossing, Council Workshop - information from Lions Frank Quinn Jan 30 2004 If Environmental Bay on the estimated cost of a covered roadway Assessment, Fred is to be provided by staff to Fred Cummings. Cummings C-04.510 Application COW 2004-01-19 - Checklists, similar to those Jane Jan 192003 Ar Checklists for Public Hearing, are to be prepared for the Pickering various application processes that can be undertaken with respect to the development of property. C-04.5 11 Fraser Sewerage Area COW 2004-01-19 - Sewer Area A reports will Frank Quinn Feb 1 2004 report regarding include reconciliation with the Fraser Sewer reconciliation with Area Sewer Area "A" C-04.512 Household Hazardous Council Workshop 2004-01-26 - A letter is to be Frank Quinn Mar26 2004 1 Waste Program - sent to the MILA's identifying gaps in letter to IvitA's stewardship programs for household hazardous waste programs. Update—Feb 17. C-04.513 Transportation - Maple Ridge-Mission Council Meeting 2004- Frank Quinn Mar 11 2004 IP Maple Ridge and Staff from Maple Ridge and Mission are to meet Mission staff meeting to review transportation initiatives of mutual interest Council Action Items for Staff April 15, 2004 C = Council Action Items P = Policy Items G = Goals from Business Plans 4page 4 Completed st In Progress IP Scheduled S Number Issue for Discussion Comment Staff Time Status Responsible Frame C-04.5 14 Amendments to Staff is to incorporate amendments related to Frank Quinn June 2004 IP Business License adult-oriented businesses into the overall review Bylaw No. 2542-1978 of the Business License Bylaw. Consideration is to be given to changing the name of the Bylaw to the Business License and Regulations Bylaw and to include in the defmition section the rationale for charging different fees for different businesses. C-04.5 15 RZ/032/03, 11176 Staff is to determine if anything further can be Frank Quinn Mar 312004 IP Gilker Hill Rd., RS-3 done to ensure the development includes visitor toRM-1 parking. C-04.516 BC Federation of Action Notice Council 2004-03-23 Frank Quinn May 2004 IP Labour, New Safety Mr. Bill Harper spoke of the concerns of the BC Standards Act and Federation of Labour with new provincial Regulations legislation governing safety standards. He asked that Council give consideration to a resolution to write a letter to Minister Murray Coell and to meet with local MLA's to express opposition to this legislation. It was the consensus of Council that staff be directed to prepare a report on the new Safety Standards Act and Regulations. Staff is to prepare a report on the new Safety Standards Act and Regulations. C-04.517 Nanaimo Bylaw re Action Notice CoW - 2004-04-05 Brock May 15 2004 IP Liquor Sales Staff is to prepare information on the control of McDonald at licensed premises. Council Action Items for Staff April 15, 2004 C = CouncilAction Items P = Policy Items G = Goals from Business Plans SPage 5 Completed .f In Progress IP Scheduled S Planning for Commercial and Industrial Development A Presentation to District of Maple Ridge April 26, 2004 G. P. Rollo & Associates Ltd. Land Economists PLANNING FOR COMMERCIAL DEVELOPMENT 1.0 Recommendations 1) Downtown can be a vibrant commercial/residential district but it will require 10 years of concerted effort to get there. The downtown needs to differentiate itself from other auto- oriented commercial areas such as the west side of Maple Ridge and Pitt Meadows Encourage more residential development in a variety of forms and densities in the downtown Invest in infrastructure: street furniture, sidewalks, landscaping, crosswalks, lighting Work closely with major development such as Haney Place, to redevelop/expand their facilities 2) Assist redevelopment of underutilized commercial lands in west Maple Ridge Amend the zoning to C-2 from CS-i 3) Encourage greater business park development Allow i 00% office space use in the M-3 Zone 4) Encourage development of commercial 'nodes' on Dewdney Trunk Road and on Lougheed Highway. Encouraging commercial development at important intersections limits commercial sprawl. 5) Big box retail development in the Albion Flats area should not be considered for at least a decade Pressure from major retailers to accept big-box retail in the Albion Flats will increase Accepting big-box in the Albion could adversely impact the do Wnto wn Big-box retailers should be directed to lands near the new Fraser crossing where road networks can support increased traffic Page 1 2.0 A Vision for Future Commercial Land Use Assuming the above recommendations were adopted, Maple Ridge's commercial areas 1 5-20 years hence could have evolved as follows: 1) Downtown Maple Ridge: 224th Street and the Dewdney Trunk is the heart of downtown commercial and the focus of a very successful back to the street retailing trend Haney Place Mall redeveloped with large format retail store and commercial space fronting on both the Lougheed Highway and 224' Street Residential development exists throughout the downtown and has transformed the character, levels of activity and enhanced the viability of downtown businesses Area between Haney Place Mall and the Valley Fair Shopping Centre has infilled with new commercial development. Strong and stable office market exists in downtown 2) Western Maple Ridge: Commercial becomes part of expanded industrial park - both large format retail stores and business parks High density commercial and residential nodes developed at major Lougheed intersections Underutilized lands built out Expanded range of retail and services available to growing population in western Maple Ridge. Is viewed as complementary to downtown commercial. 3) Eastern Maple Ridge: A major new shopping centre of 150,000+ sq.ft. has emerged at the Dewdney Trunk and 240th Street Mixed business park, commercial and residential development has emerged on the Fraser Riverin the Albion Industrial Area 50,000 - 100,000 sq.ft. of commercial development has evolved in Silver Valley Albion Flats: Commercial development in the Albion Flats has been stalled for 10+ years and is now emerging with larger format retailing, service commercial, entertainment, etc. Page 2 3.0 Forces Shaping Commercial Growth 1) The small size of Maple Ridge's "trade area". 2001 population approximately 62,000 Historic competition from Coquitlam New Competition from Port Coquitlam and Pitt Meadows (Maple Meadows Shopping Centre) 2) The rate of growth and age composition of Maple Ridge's population. Continuing debate regarding lands for residential development affects rate of population growth and size of future population While aging, a high proportion of population will spend large amounts of disposable income on commercial goods and services Combination of above will attract retailers to an area regarded as being under-retailed 3) Location of commercial areas on a long linear east west axis (Lougheed Highway and Dewdney Trunk Road) and residents dependence upon automobile shopping. 4) Preference of many retailers for accessible and visible Lougheed Highway locations. 5) The increasing interest of national and regional retailers in Maple Ridge 6) The continuing trend to large format retail or "big box" stores. 7) Availability of nearby commercial development in the Coquitlam Town Centre, Mayfair Shopping Centre, and the Lougheed Highway in Pitt Meadows. Page 3 4.0 Developing a Commercial Land Strategy 1) Supply of zoned commercial lands 33 vacant acres + 103 underutilized acres = 136 acres. Not all lands are desirable, hence some may view supply of desirable lands as much less. 2) Potential demand for commercial land to 2021 (no constraints on land supply): Without Fraser River Crossing = 150 acres With Fraser River Crossing = 210 acres 3) Potential need for additional commercial lands: Without Fraser River Crossing = 1 50-1 36 = 14 acres With Fraser River Crossing = 210-136 = 74 acres 4) Strategies to accommodate need for additional commercial lands: Designate additional commercial lands Restrict growth to force development to underutilized and downtown lands Set limits on commercial development and allow the need to be met in adjacent municipalities (Tn-Cities, Mission, south of Fraser River) Recommended strategy: a combination of (a) and (b) Page 4 PLANNING FOR INDUSTRIAL DEVELOPMENT 1.0 Recommendations 1) Commence planning for major new industrial development: Preference is for 200+ acre industrial park. Alternative is small number of new industrial areas 2) Preserve western industrial lands for industrial and large format retail, not residential. 3) Encourage diversification of Industrial Park uses Allow 100% office space use in the M-3 Zone (Maple Meadows Business Park) For next decade, focus big box stores in Maple Meadows, not Albion 4) Use Industrial Reserve for resource and heavy not light industrial uses Industrial reserve not a marketable location for light industrial uses. Industrial Reserve too large for future needs. Area should be reduced in size and used for other (residential) uses. Mine lands for aggregates before rezoning to other uses. 5) Recognize long term potential of Albion Industrial Area for mixed uses - business park, industrial, commercial, residential. 6) Do not consider Albion Flats for industrial use. More appropriate for commercial, park or mixed use to meet long term (10-15 years hence) development opportunities. 7) Need to update OCP policies and zoning bylaw to create better environment to attract industry to Maple Ridge. Page 5 2.0 Forces Shaping Industrial Growth 1) Forces enhancing growth: Movement of population from west to east Fraser River Crossing Shrinking land supply in Tn-Cities Lower land costs in Maple Ridge Life style, housing affordability in Maple Ridge 2) Forces Inhibiting growth: Location, transportation and access constraints Small population and market area Availability of land in nearby municipalities Industry preference for locations south of Fraser River 3.0 Vision for Future Industrial Land Use Assuming the above recommendations were adopted, Maple Ridge's industrial areas 1 5-20 years hence could have evolved as follows: 1) An expanded Maple Meadows Industrial Park includes traditional industrial, business park, and big box retail uses. 2) New industrial areas enhance the competitive position of Maple Ridge in the regional industrial market: Preference is for 200+ acre industrial park. Alternative is small number of new industrial areas 3) The Maple Ridge industrial market has grown to include more regionally oriented industrial companies attracted by: Fraser River Crossing Available and affordable industrial lands (new industrial park) Maple Ridge life-style 4) The industrial market has matured to include a much greater diversity of m.a.nu-facturi•ng•, distribution, businesspar-k including high tech companies 5) Many new industrial start-up or relocations to Maple Ridge have been initiated by Maple Ridge residents/entrepreneurs 6) Home based businesses have an even more significant role in the local economy than they do in 2004. 7) The Industrial Reserve, although reduced in size, attracts local and regional companies seeking large amounts of lands in locations with minimal land use conflicts with adjacent uses. Page 6 2004 -208 Financial Plan HihUgits 2004 - 2006.F!nanciaJ Plan Key Pôint • $109M Revenue & Expendituicu up $33M) • Capital -Work In Progress • Operating Commitments • Format Change (as per Community Chwiu • Capital Program Revisions •Other Budget Changes Hydro, Insurance, Union & Other Contracts, Grants, Growth in Property Tax Base 1 Assessments • $5.3B to $6.IB an increase of 722M • 13.5% increase • Breakdown residential property class. - Market change $524M 10.8% - Growth (new) $179M 3.7% Total $703M Average Composite Residential Property Assessmet Change 2004 Assessment $254, i) 2003 Assessment $229,21 2 SewértJti I ity 2004 Rates increase by 4% - Flat rate up $6.70 to $174.20 - Equivalent increase in metered rates WaterU.tHity 2004 Rates increase by 4% - Flat rate up $9.20 to $239.20 - Equivalent increase in metered rates .44 3 I,.. a Proporty Tax Comparison Municipal Levies: 2004 200 Chn..ge % General Purpose & Debt Levy $I 091.97 S 1,049.5.47.40 4,0% Library $ 61.15 S 58.77 4.0% Utililirs $ 462.02 $ 444,79 S - ' ' "9% Recycling Levies S 50.14 $ 49.16 $ 01,665.28 $ 1,602.29 $ 627 Other Agency Levies: Other Agency Levies S 123.29 $ 116.30 S 6.99 Scheol 'lax 5 856.99 S 841.83 5 19.16 Less: Hr,me Owner's Grant 5 470.00 5 470.00 5- 0' 5 306.99 $ 371.83 S 15.16 4,1 lolal Taxes $2,175,56 S 2109042 S 85414 4.1 Items On The Horizon • Town Centre Development Setticment • Fire Department Master Plan • Significant capital investment planned h\ the Regional District will impact the utilities 11 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: Her Worship Mayor Kathy Morse DATE: April 21, 2004 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Council SUBJECT: 2004-2008 Amending Financial Plan Bylaw No. 6225 - 2004 EXECUTIVE SUMMARY: The 2004 - 2008 Consolidated Financial Plan adopted by Council in December 2003 does not accurately represent the financial plans of the District at the present time. Revisions have been made to respond to Council direction and more accurately reflect the current financial condition. The new Financial Plan must be adopted prior to May 15, 2004 and prior to the adoption of the Tax Rates Bylaw. RECOMMENDATION: That the Maple Ridge Financial Plan Amending Bylaw No. 6225 - 2004 be read a first, second and third time. DISCUSSION: Background Context: The District is currently authorized to make expenditures under the 2004 - 2008 Financial Plan Bylaw No.6183 - 2003 that was adopted December 9, 2003. However, this plan is cunently outdated and does not represent the financial conditions at this time. The changes to the financial plan are minor and reflect changes in the revenue and expenditure areas that have occurred since December 2003. The major issues that have been addressed in this new financial plan are: • Real growth in the tax assessment base that is lower than previously projected • Increase in the Grant in Lieu of Taxes • Adjustments to various revenue projections • Increase in the Provincial Gov't. Unconditional Grant related to traffic fines • Increased fuel, energy, electrical, communications and insurance costs • Funding for the 232'd St. bridge • Purchase of the courthouse • Utility Funds: - finalized revenue and expenditure projections • Capital Program: - changes to respond to Council and community priorities Desired Outcome: Adoption of the 2004 - 2008 Amending Financial Plan will enable the operating and capital programs to proceed as per the changed financial conditions and the appropriate rates and fee bylaws can be considered and adopted. Strategic Alignment: All departments prepared and presented a Business Plan, which then became the driver of their individual Financial Plans. These were achieved within the guidelines set in Business Planning Guidelines 7th Edition. This document is reviewed and amended annually in consultation with Council. /1 Financial Plan/Business Plan Implications: The financial implications are represented in the schedule and appendices accompanying the bylaw. In summary, this bylaw will provide authorization for consolidated expenditures of $109M. However, $12.2M is for internal transfers to reserves. The following is an expenditure outline: • $41 .6M - Capital Program • $50.7M - Operating Expenditures • $ 4.5M - Debt Service • $12.2M - Internal Reserve Transfers The. revenue sources to fund the expenditures are as follows: • $36.3M - Property Taxation, Grants in Lieu, Parcel Charges • $19.OM - Fees & Charges • $ 5.6M - Property Sales • $ 8.4M - Grants, Interest Income & Other • $15.7M - Development Cost Charges • $24.OM - Internal Reserves & Surplus Since the 2004 - 2008 Financial Plan Bylaw No. 6183 - 2003 there have been fevisiong as a result of current %nancial conditions or corporate direction compared to the forecasts and assumptions in November/December 2003. The final four years of the plan have been adjusted based on current financial information. Citizen/Customer Implications & Communications: The implication to homeowners, businesses and industry is that they will experience a municipal tax increase and increase of utility charges. The amount will vary depending on the class and assessed value but will approximate 4%. In 2004, service levels will remain on par with 2003. The replacement of the 232"' St. bridge will improve safety, traffic flow and provide for easy expansion to 4 lanes in the future; street widening and improvements on 227th St. through a shared local improvement program will benefit business and customers in that immediate area. An open invitation was extended to the public to attend any or all of the Business Plan presentations held during December 2003. Feedback was requested in person during question periods at the presentations, on the District's web site, and to the telephone "budget hotline." Under the current "Open Government" structure the public has continuous access to present commentary and ask questions with regard to the changes proposed. Policy Implications: None; all amendments are as per statutory requirement and necessary to generate the revenues to provide municipal services within Maple Ridge. Alternatives: In the event this bylaw is not passed, the District is not authorized to make any expenditures other than those identified in Bylaw No. 6183 - 2003. This will require some operating changes to ensure that departments curtail or delay certain expenditures or programs to provide for the increased costs for energy, fuel and safety. CONCLUSIONS: The Five Year Financial Plan represents Council's vision and commitment to provide quality services to the residents of Maple Ridge. The Plan provides a forecast of the financial resources that are required to fund operations, programs and infrastructure for the current year and the following four years. As the Plan provides for a tax increase Council must adopt this Plan by by-law prior to adopting the Tax Rates By-law for 2004. Prepared by: Trevor Thompson, BBA Budget Officer Concurrence bobG.Sorb,CGA Director of Finance Approved by: aul Gill, BBA, CGA GM - Corp. & Financial Services I Concurrence: / J. L. (Jim) Rule / Chief Administrative Officer JGS/jgs CORPORATION OF THE DISTRICT OF MAPLE RIDGE BY-LAW NO. 6225-2004 A By-law respecting the 5-year Financial Plan for the years 2004 through 2008 WHEREAS pursuant to Section 165 of the Co1Anunity Charter, Council for the District of Maple Ri ;ge has caused to be prepared a linancial Plan for the years 2004-2008; AND WHEREAS a public consultation process regarding the Financial Plan was undertaken by the District of Maple Ridge; NOW., THEREFORE, Council for the District of Maple Ridge in open meeting assembled, ENACTS AS F')LLOWS: This By-law may be cited for all purposes as "Maple Ridge Amending Financial Plan By-law No. 6225-2004." Statement 1 attached hereto and made part of this by-law is hereby declared to be the Financial Plan of the Corporation of the District of Maple Ridge for the years 2004 through 2008. READ a first time this READ a second time this READ a third time this. RECONSIDERED and adopted the MAYOR CLERK Attachments: Statement I Attachment to Financial Plan Bylaw 6225-2004 Statement 1 Consolidated Financial Plan 2004-2008 2004 2005 2006 2007 2008 REVENUES External Revenues Property Taxes $34,462,300 $36655, 186 $38,971,176 $41,056,549 $43,007,158 Parcel Charges $1,818,045 $1,858,820 $1,900,543 $1,935,734 $1,971,491 Fees & Oharges $19,039,004 $19,552,881 $20,164,369 $20,860,832 $20,923,561 Interest 10,735,000 $1,725,000 $1,725,000 $i ,725,000 $1,725,000 Grants (Other Govts) $6,702,464 $2,685,579 $2,790,377 $2,247,197 $3,739,908 Properti Sales ' - $5,550,000 $0 $0 $0 $o D"Iopment Fees i.v&:oper Cost Charges $15,370,137 $4,450,819 $3,989,385 $4,352,591 $4,031,344 'Developer Specified Projects $63,507 $0 $0 $15,750 $25,984 Parkland Acquisition $280,248 $200,000 $200,000 $200,000 $200,000 Development Fees Total $15,713,892 $4,650,819 $4,189,385 $4,568,341 $4,257,328 Total External Revenues $85,020, 70ff'' $67,128,285 $69, 740,850 $72,393,653 $75,624,446 Internal Revenues Borrowing Proceeds $0 $0 $18,588,754 $10,743,877 $350,00c Transfer from Reserve Funds Land Reserve $858,342 $0 $0 $0 $0 Local Improvement Reserve $0 $0 $0 $0 $o Equipment Replacement Reserve $1,513,648 $1,967,750 $1,633,364 $591,828 $841,516 Sanitary Sewer Reserve $0 $487,565 $0 .{O $0 Capital Works Reserve $4,847,609 $499,000 $2,309,500 $36,000 $310,000 Fire Department Capital Reserve $931,546 $881,110 $1,637,500 $250,000 $1,750,000 Transfer from Reserve Fund Total $8,151,145 $3,835,425 $5,580,364 $877,828 $2,901,516 Transfer from Own Reserves $10,442,159 $4,671,719 $4,074,297 $4,606,541 $4,602,888 Transfer from Surplus $5,376,456 $1,931,858 $0 $209,110 $0 Total Internal Revenues $23,969760 $10,439,002 $28,243,415 $16,437,356 $7,854,404 TOTAL REVENUES $108,990,465 $77,567,287 $97,984,265 $88,831,009 -' $83,478,850 Expenditures External Expenditures - Capital Expenditures Principal Payments on Debt Interest Payments on Debt Other Expenditures To:aI External Expenditures Internal Expenditures Transfer to Reserve Funds Capital Works Reserve Equipment Replacement Reserve Fire Dept. Capital Aquisition Land Reserve Local Improvement Reserve Sanitary Sewer Reserve Total Transfer to Reserve Funds Contribution to Surplus Contribution to Own Reserves Total Internal Exoenditures $41,589,998 $14,997,259 $14,680,987 $10,572,818 $14,286,115 $1,697,258 $1 ;597,224 $19,577,718 $11,514,845 $666,732 $2,822,313 $2,737,440 $2,369,376 $2,262,252 $2,261,965 $50,708;200 $51,099,579 $53,182,328 $55,681,464 $56,651,508 $96,817,769 $70,431,502 $89,810,409 $80,031,379 $73,866,320 $663,239 $683,767 i705,702 $725,606 $745,747 $1,585,196 $1,672,597 $1,768,902 $1,800,374 $1,833,705 $728,466 $769,521 $813,392 $853,200 $893,482 $20,000 , $20,000 $20,000 $20,000 $20,000 $o $o $o $o $80,000 $80,000 $80,000 $80,000 $80,000 $3,076,902 $3,225,885 $3,387,997 $3,479,180 $3,572,935 $0 $0 $34,728 $0 $731,095 $9,095,794 $3,909,900 $4,751,131 $5,320,450 $5,308,500 12,172,696 $7, 135,785 $8, 173,856 $8, 799,630 $9. 612.530 CORPORATION OF THE DISTRICT OF MAPLE RIDGE TO: Her Worship Mayor Kathy Morse DATE: April 21, 2004 and Members of Council FILE NO: FROM: Chief Administrative Officer ATTN: Council SUBJECT: 2004 Tax Rates Bylaw No. 6226 - 2004 EXECUTIVE SUMMARY: As per Section 359(1) of the Community Charter, Council must before May 15, adopt a tax rates bylaw that imposes property taxes for the year 2004. Council has provided for an increase of 4% in 2004 in the 2004 - 2008 Financial Plan. Council has deliberated the Financial Plan taking into account changes that have occurred at the provincial level and the financial pressures that citizens are experiencing in the current economic period. They have provided opportunities for public consultation and balanced the needs and demands of a growing community. RECOMMENDATION: That the Maple Ridge 2004 Tax Rates Bylaw No. 6226 - 2004 be read a first, second time and third time. DISCUSSION: Background Context: Council adopted the 2004 - 2008 Financial Plan in December 2003. By-law No. 6225 - 2004 amends the Financial Plan to account for changes that reflect current financial conditions. The Financial Plan is consistent with Council's strategic direction and incorporates a 4% tax increase. Desired Outcome: Adoption of this by-law prior to May 15, 2004. The Five Year Financial Plan is based on a 4% tax increase in 2004 & 2005, 3.75% in 2006, 3.50% in 2007 and 3.0% in 2008. Strategic Alignment: Council has deliberated the Five Year Financial Plan in a public forum and reviewed all the tax increases to support the delivery of public municipal services. Citizen/Customer Implications & Communications: The implication to homeowners, businesses and industry is that they will experience a municipal tax increase and increase for utility charges. The increase will vary depending on the class and assessed value but will approximate 4%. For the average homeowner the financial impact of the Municipal Government controlled levy is approximately $61. In addition, there are property tax levies from other authorities such school, regional district etc.; the increase for these is approximately $23 per household; the actual amount will vary depending on the individual property assessment increase. In total, the overall increase for municipal and other authorities is approximately 4%. Tax Notices will be issued to property owners in late May and included with the Tax Notice is a newsletter informing the taxpayers of the due date and methods of payment. Business Plan/Financial Implications: The Municipality derives over 50% of its' revenue requirement to fund operating expenditures from general taxation. The Five Year Financial Plan incorporates the tax increase and is required to balance the budget. Policy Implications: The tax increase of 4% is within the Business Plan Guidelines 7th Edition May 2003; this was deliberated and approved by Council. Real growth of the Residential Property Class continues to significantly outpace all the other classes. Municipal policy provides for a transfer of up to '/2% of taxation from the Major and Light Industry Class to the Residential Class. This signifies Council's commitment to support industry in the endeavour of investment and job creation. Alternatives: Council has considered alternative sources of revenue during the Business Planning Review: these included changes or increases to user rates, increases to various licenses, Permits and fines and the use of various reserves and accumulated surplus. When deemed appropriate and within current policy this will occur, however, a dependency on the use of reserves for operation management is not sustainable and either leads to a significant tax increase or curtailment of the service. In addition, over a period of time it will bring the Light Industry and Business Class to the same tax rate. For the homeowner this tax shift is less than 40 cents. CONCLUSIONS: The Tax Rates Bylaw incorporates a tax increase of 4 % compared to the 2003 Budget. The tax rates reflect a tax shift of ½% from the Major and Light Industry Classes to the Residential Class. Although the amount is small in actual dollar terms, this shift on a cumulative basis over the past many years demonstrates a taxation policy that encourages expansion and retention of industry in Maple Ridge. Prepared by: Trevor Thompson, BBA Budget Officer Concurrence by: Director of Finance Approved by: Paul ill, BBA, CGA GM - Corporate and Financial Services Concurrence: I J. L. 1Jim) Rule JGS/jgs Corporation ofjhe District of Maple Ridge Schedule 'A' to By-law No. 6225-2004 Tax Rates (dollars of tax per $1 ,000 taxable value) 1 Residential 2 Utility 4 Major Industry 5 Light Industry 6 Business! Other 8 Rec! Non-profit 9 Farm A General 4.2492 37.6888 51.5599 13.2910 13.1488 10.6428 15.1435 Municipal B Debt 0.0489 0.4449 0.5961 0.1537 0.1512 0.1225 0.1741 C Library 0.2407 1.8663 3.5941 1.0403 0.7547 0.6156 0.8701 L Total 4.5388 40.0000 55.7501 14.4850 14.0547 11.9809 16.1877 Corporation of the District of Maple Ridge Schedule 'B' to By-law No. 6225-2004 Tax Rates (dollars of tax per $1,000 taxable value) 1 2 4 5 6 8 9 Major Light Business! Red Residential Utility Industry Industry Other Non-profit Farm A B.C. 0.1057 0.5424 0.5424 0.2959 0.2959 0.1057 0.1057 3 C Assessment Authority Municipal Finance Authority Greater Vancouver Transportation Authority Greater Vancouver Regional District 0.0003 0.0005 0.0005 0.0005 0.0001 0.0002 0.0002 0.2752 2.3377 2.272 2.2725 1.6360 0.2752 0.2752 0.1041 0.3644 0.3539 0.3539 0.2550 0.1041 0.1041 Total 0.4853 3.2450 3.1693 2.9228 2.1870 04852 0.4852 I