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Home My WebLink About2004-08-30 Workshop Agenda and ReportsCorporation of the District of Maple Ridge COUNCIL WORKSHOP A GENDA August 30, 2004 9:00 a.m. Blaney Room, i' Floor, Municipal Hall The purpose of the Council Workshop is to review and discuss policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to stafffor more information or clary'I cation. REMINDERS August 30 Closed Council August 31 Public Hearing, The ACT Council, The ACT Following Workshop 6:00 p.m. - 6:45 p.m. 7:00 p.m. 1 ADOPTION OF THE A GENDA MINUTES - August 23, 2004 PRESENTATIONS AT THE REQUEST OF COUNCIL ru UNFINISHED AND NEW BUSINESS 4.1 Business Planning General discussion of expectations. 4.2 2004 UBCM Convention, Request for Appointments with Government Staff Vol List of all Provincial Government, Commission, Authority and Corporation staff available to meet with local government delegates at the UBMC Convention attached. Council Workshop August 31, 2004 Page 2 of 3 4.3 Discussion of Set-up of the Maple Ridge Arts Centre and Theatre for Meetings of Council CORRESPONDENCE The following correspondence has been received and requires a response. Staff is seeking direction from Council on each item. Options that Council may consider include: Acknowledge receipt of correspondence and advise that no further action will be taken. Direct staff to prepare a report and recommendation regarding the subject matter. Forward the correspondence to a regular Council meetingforfurther discussion. Once direction is given the appropriate response will be sent. 5.1 Greater Vancouver Regional District, Review of Potential Governance Models for First Nation-Regional District Relations Post-Treaty Letter dated August 12, 2004 requesting comments on the GVRD report dated June 15, 2004 be forwarded to the GVRD prior to November 12, 2004. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL MA TTERS DEEMED EXPEDIENT ADJOURNMENT Checked b Date: 2-co4- Council Workshop August 31, 2004 Page 3 of3 Rules for Holding a Closed Meeting A part of a council meeting may be closed to the public if the subject matter being considered relates to one or more of the following: personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity; labour relations or employee negotiations; the security of property of the municipality; the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality; law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; litigation or potential litigation affecting the municipality; an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other than a hearing to be conducted by the council or a delegate of council the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; information that is prohibited or information that if it were presented in a document would be prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; (1) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report] a matter that, under another enactment, is such that the public may be excluded from the meeting; the consideration of whether a council meeting should be closed under a provision of this subsection of subsection (2) the consideration of whether the authority under section 91 (other persons attending closed meetings) should be exercised in relation to a council meeting. information relating to local government participation in provincial negotiations with First Nations, where an agreement provides that the information is to be kept confidential. : ... 4 4.1 4 I .1 I .4- &W, - k 4 I I h v V 'I .- ,,, I "Inn. N N, I - I: I PM • • •' 7777 7 4 c , 2004 UNION OFBRITISH COLUMBIA MUNICIPALITIES . (UBCM) CONVENTION — KELOWNA, BC, • 1 s& * •I4j The2004 UBCM Convention is being held in Kelowna, British Columbia, September 20 - 24. This dociment contains a listing of all Provincial Government, Commission, Authority and Corporation staff whowill be attending the conference and available to meet with local government delegates. Meetings will be held from Tuesday, September 21 to Thursday, September 23. Please contact Beverley Wong at (250) 387-4076 for Government staff appointments August 16 to September 10, 2004 Between 10:00 am and 3:00 pm Reqests for appointments after Friday, September 10 may be made at the Government Staff App4intments desk which will be located at the following locations: Uppr foyer of the Grand Okanagan: Monday, September 20 - 10:30 am - 4:00 pm Tuesday, September 21 - 8:30 am - 4:00 pm Propera Place Lobby: Wednesday, September 22 - 8:30 am - 4:00 pm Thursday, September 23 - 8:30 am - 3:00 pm GOVERNMENT OF BRITISH COLUMBIA Ministry of Community, Aboriginal and Women 's Services Department/Branch Name Topics Local Government Department Gary Paget, Acting Assistant Deputy Minister Governance and Structure Division - Local Government Structure Branch Derek Trimmer, Director and Branch staff Incorporation, restructure, boundary extensions and local governance/services - Local Government Advisory Services Branch Don Sutherland, Director and Branch staff Local Government administration, elections, and legislative requirements/powers - Local Government - First Nations Relations Martha AnsLow, Manager First Nations issues Local Government Infrastructure and Brenda Gibson, Executive Director Sewer and water capital grants; - local government Finance Division finance, including development costs charges, financial plans, taxation issues and cost recovery options - Infrastructure and Financial Management Branch Julia Duff, A/Director - Municipal Engineering Services Branch Peter Bailey, A/Director Sewer and water capital grants, infrastructure planning grants and infrastructure - general Intergovernmental Relations and Planning Alan Osborne, Executive Director, and staff Growth strategies, community planning issues, Division regional district service reviews, dispute resolution, community transition Local Government PoLicy and Research Branch Branch staff General policy issues - Board of Examiners Mary Harkness Board of Examiners Public Library Services Maureen Woods, Director Public library legislation, public library policy and public library grants Jim Looney, Manager Heritage Branch I Patrick Frey, Manager Heritage programs I Women's Services and Seniors Department ____________________________________ Assistant Deputy Minister's Office Kaye Melliship, Assistant Deputy Minister Transition Houses, Stopping the Violence Programs, Women's issues, Seniors' issues Housing and Building Policy Department I Housing Policy Branch I Greg Steves, A/Director Housing issues -3- Ministry f Advanced Education De artment/Branch Name Topics Deputy Minister's Office Philip Steenkamp, Deputy Minister Post Secondary E.ducation Division Jim Soles, Assistant Deputy Minister Post secondary education issues and public post secondary institutions Universities and Research Arlene Paton, Director Universities, Emily Carr Institute of Art and Design, Justice Institute of BC, Okanagan University college transition, BCcampus, research Post Secondary i ind Industry Training Deborah Hull, Director Colleges, University Colleges, British CoLumbia Institute of Technology, Nicola VaLLey Institute of TechnoLogy, Institute of Indigenous government, and industry training Post Secondary I inance Heather Brazier, Director Post secondary funding Facilities Brancti Jim Parker, Director Facilities at all public post secondary institutions Private Instituti ns and Developmental Programs Paul Goyan, A/Director Private post secondary education, private training and private degree granting, developmental programs Student and Str tegic Services Division Tom Vincent, Assistant Deputy Minister Student financial services and post-secondary _________________________________________________ legislation, labour market information Ministry f Agriculture, Food and Fisheries Dejartrnent/Branch Name Topics Resource Manajment Branch Ted van der Gulik, Sr. Engineer Water management IntergovernmedtaL Relations Larry Neilson, Sr. Manager, Intergovernmental Relations Intergovernmental Relations issues Regional Opera ons Terry Dever, Director General agricuLtural matters Fisheries Regioi ial Operations Bill Harrower, Manager, Regional Operations AquacuLture Farm Practices Protection Resource Manat ement Branch Bert van Dalfsen, Mechanization Engineer Farm Practices Protection and Planning for Agriculture ement Branch Resource Manat Jim LeMaistre, Land Use Planner, Strengthening Farming Program Coordinator/Farm Practices and Planning for Agriculture -4- 11 Ministry of Attorney General and Minister Responsible for Treaty Negotiations Department/Branch Name Topics Treaty Negotiations Office Debbie Seto-Kitson, Director - Governance General treaty issues Ministry of Enerv and Mines Department/Branch Name Topics Deputy Minister's Office Sheila Wynn, Deputy Minister Mining and Minerals Division Geoff Freer, Assistant Deputy Minister Issues pertaining to provincial Mining and Minerals including aggregate policy. Electricity and Alternative Energy Division Peter Ostergaard, Assistant Deputy Minister Issues pertaining to electricity and alternative energy including Hydro. Oil and Gas Division David MoLinski, A/Assistant Deputy Minister Oil and Gas production and operations issues including royalty incentives, public private partnerships and infrastructure development. External Relations and Executive Operations Barbara Walman, Assistant Deputy Minister, Issues related to Corporate Policy, Legislation and Corporate Policy and Aboriginal ReLations Division Aboriginal Relations. Titles Branch Gerald German, Executive Director Issues related to minerals, oil and gas titles and saLe of oil and gas rights. Offshore Oil and Gas Team Jean Dragushan, Director, Corporate Consultation Offshore oil and gas. Ministry of Finance Department/Branch Name Topics Tax Policy Branch Chris Dawkins, Tax Policy Analyst Tax Policy Ministry of Forests Department/Branch Name Topics Forest Operations Doug Konkin, Deputy Minister Field Services and timber sales Gary Townsend, Executive Director, Operations Tim Sheldan, Assistant Deputy Minister, Operations - 5 - Ministry of Health Planning/Ministry of Health Services Home and Community Care Ann Marr, A/Executive Director Health Protection Branch Kersteen Johnston, Executive Director BC Ambulance Service David Morhart, Chief Executive Officer Ministry of Human Resources Department/Branch Name Deoutv Minister's Office Robin Ciceri, Deputy Minister S Ministry of Management Services Department/Branch Name Topics Solutions BC Division - Shared Services Jennifer Smyth, Director, Change Management Ministry and Public Sector Corporate and Support Services Service Delivery Initiative Mike Cowley, Executive Director Integrated Government Services Government Agents Branch Guy Cookson, Manager Business Development NetWork BC Dave Nikolejsin, Assistant Deputy Minister John Webb, Communities and Capacity-building Bridging the Digital Divide Project Ministry of Public Safety and Solicitor General Deçartment/Branch Name Topics Police Services Qivision Kevin Begg, Assistant Deputy Minister RCMP and Municipal Policing Kerry Bennington, Deputy Director Provincial Emergency Program Bob Bugslag, Director Victim Services and Community Programs Michael Kennedy, A/Assistant Director Ministry of Small Business and Economic Development Department/Branch Name - Topics Economic PolicyBranch Jim Sproul, Director Economic policy, fiLm Tourism and Small Business Branch Norman Lee, Manager Canada/BC Infrastructure Program Resort Task Forte Linda Beltrano, Manager Resorts -6- Ministry of Sustainable Resource Management Department/Branch Name Deputy Minister's Office Chris Trumpy, Deputy Minister Resource Management Division Ken Baker, Assistant Deputy Minister Corporate Land and Resource Governance Division Brian Murphy, Executive Director Ministry of Transportation To schedule meetings with the Ministry of Transportation, please contact Gloria Valle directly at (250) 387-5705 or contact her via email at Gloria.VaUe®gems5.gov.bc.ca or via fax at (250) 356-7706. Ministry of Water, Land and Air Protection Department/Branch Name Deputy Minister's Office Gordon Macatee, Deputy Minister Environmental Protection Division Eric Partridge, Assistant Deputy Minister Environmental Stewardship Division Nancy Wilkin, Assistant Deputy Minister -7- AUTHORITIES, CORPORATIONS AND COMMISSIONS AGRICULTURAL LAND COMMISSION Agricultural Lançl Commission .......................................Kirk Miller, CEO and Chair ..........................................................................Brian Underhill, Director, Strategic Planning and Corporate Policy BC HYDR Staff will be available to meet on Power Smart initiatives and opportunities, generation, distribution (including green resources), customer services, finance, corporate affairsJ aboriginal affairs and environment. BC TRANSIT BC Transit ....... !.......................................................... Members of the BC Transit Board of Directors with Steve New, Vice President Topics: Transit srvice, fleet, marketing, contract administration and operational issues in Greater Victoria and the Municipal Systems Program INDUSTRY TRAINING AUTHORITY Industry Training Authority ...............................Brian Clewes, CEO Topics: New indtstry training model and issues surrounding industry training and apprenticeship INSURANCE CORPORATION OF BRITISH COLUMBIA (ICBC) Corporate Comnjunications ...........................................Ross Pattee ................... ..I. ........................................................ Moira McDermott Corporate Staff v'ill be available to respond to requests for appointments from local government. LAND AND WATER BRITISH COLUMBIA INC. Land and Water BC Inc. ................................................ BiLL Valentine, President and CEO Land and Water Operations ...........................................Jim YardLey, Vice President Vancouver Island Region ..............................................Mike Lambert, Service Centre Director Southern Region .........................................................Steve Carr, Service Centre Director Topics: Crown Land and water issues ROYAL CANADIAN MOUNTED POLICE Assistant Commissioner ................................................. Commissioner............................................................... Chief Superintendent .................................................... Chief Superintendent .................................................... Superintendent........................................................... Superintendent ........................................................... Superintendent............................................................ Inspector.................................................................. Inspector.................................................................. Gary Forbes, District Officer, Lower Mainland Assistant Gary Bass, Criminal Operations Officer AL Macintyre, Deputy Criminal Operations Officer (Contract) Bill DingwaLL, Human Resources Officer Chief Ernie Malone, Corporate Management Officer Mike Morris, District Officer, North District Don Harrison, District Officer, Southeast District Randy Wilson, Assistant District Officer, Southeast District Paul Cheney, Assistant District Officer, Island District -9- CORPORATION OF THE DISTRICT OF MAPLE RIDGE Her Worship Mayor Kathy Morse and Members of Council Chief Administrative Officer DATE: August 30.2004 FILE NO: ATTN: Council Workshop TO: SUBJECT: Community Wildfire Protection Plans For High Risk Interface Fire Hazard Communities (UBCM Grant) EXECUTIVE SUMMARY: The purpose of this program is to assist communities in the development of plans that will assist them in improving fire prevention and protection in the interface areas, by funding pilot projects that may serve as a model for other communities with similar challenges. Scope of funding includes community hazard assessment mapping; planning process development; communication of planning activities; community involvement, Public awareness of identified hazards, individual homeowner or business owner mitigation measures, and the preparation of fire interface pians for final council or board approval. Payments -50% of eligible costs to a maximum of $15,000.00. The other 50% may include in- kind contributions by local government staff and volunteers. RECOMMENDATION(S): That Council support the submission of the attached grant proposal DISCUSSION: (only include relevant headings) a) Backround Context: The project will closely follow the planning model developed by the District of Langford. The District will work closely with Coastal Fire Centre and the Fraser Fire Zone to identify relevant and existing information. Based on the current available information the District feels the key priorities of this project are; • Establish a District Interface committee to guide the process • Hazard Mapping of the District to establish areas of the community that are at greatest risk to fire • Facilitate communication and education to local residents, all levels of government, and the general public • Facilitate a review and amendment of existing and proposed Development Permits based on the hazard mapping assessment • Facilitate revisions to building standards and bylaws • Facilitate the development of guidelines/procedures for landscaping and building construction bylaws and processes based on local findings and FireSmart (Partners in Protection). • Identify potential locations for strategic fuel breaks both within and outside the community 9. District Interface committee Personnel Experience Peter Grootendorst Director of Fire Operations Dane Spence Director of Community Fire Safety Jane Pickering Director of Planning Pieter Den UyI Manager of Inspection services Council representation TBA Developer Representative TBA Builder Representative TBA Citizen Representative TBA The District will retain an RPF with a minimum of 5 years Professional Forester experience in fire management and fire hazard assessment nrocedures. Schedule Phase Timing Phase 1 Preparation. Terms of Reference, Information Review September to October Phase 2 Hazard Mapping November-December Phase 3 Communications and Education, Identification of Administrative Remedies January to February Phase 4 Develop Draft Community Protection Plan February-March b) Business Plan/Financial Implications: Phase I Preparation. Terms of Reference, Information Review $ 2,500.00 Phase 2 Hazard Mapping $15,000.00 Phase 3 Communications and Education, Administrative Remedies $ 5,000.00 Phase 4 Completed Community Protection Plan $ 7,500.00 Total Project Budget ----> $30,000.00 Prepared by: PetefGrootendorst, Fire Chief Approved by: aül Gill, General Manger of Corporate and Financial Services Concurrence:1 J.t. (Jim) Rule PG:pg A P P L I CATI ON Community Wildfire Protection Plans for High Risk Interface Fire Hazard Communities District Municipality of Maple Ridge Prepared for Sue Clark, Executive Co-ordinator Union of BC Municipalities Municipal House 545 Superior Street Victoria, B.C. V8V 1X4 August 31, 2004 Submitted by: Peter Grootendorst, Fire Chief District Municipality of Maple Ridge Phone 604-467-7397 Fax 604-467-7332 August 31, 2004 Sue Clark, Executive Co-ordinator Union of BC Municipalities Municipal House 545 Superior Street Victoria, B.C. V8V 1X4 Dear Ms. Clark, Please accept our application for funding of a Community Wildfire Protection Plan for the Municipality of Maple Ridge. WildlandlUrban Interface fires are a significant concern in our community. The Maple Ridge Fire department has used the most current Forest Service curriculum available to train all it's members in wildiand fire suppression and has purchased specialized tools and equipment for this purpose However, these measures are primarily designed to support a reactive response to a wildland /urban interface fire. The fire department would like to develop a much more proactive strategy, which would involve the community, reduce the probability, and lesson the impact of wildiand /urban interface fires. This proposal is designed to identify a process and produce an end product, which could be used as a proactive tool in our community as well as a model for other communities in British Columbia. If this proposal is accepted and funded we accept the responsibility of being a pilot project and commit to providing assistance, advice, and copies of the end product to any other interested communities. Thank you for your consideration of our application. We look forward to hearing from you. Please do not hesitate to call us if you require any further information. Sincerely, //• .-. Peter Grootèndorst, Fire Chief District ryf'unicipality of Maple Ridge UBCM - Community Wildfire Plan Ai'pplication Table of Contents Table of Contents 3 luction 4 Project Team Credentials------------------------------------------------------------------------------7 Overview Description of Work ------------------------------------------------------------------------8 WorkPlan--------------------------------------------------------------------------------------------------8 Schedule--------------------------------------------------------------------------------------------------10 General Overview of Process 10 Budget 10 Funding Requested (within formula constraints) ------------------------------------------------11 Resolution of Council or Board ----------------------------------------------------------------------11 - Community Wildfire Plan Application Introduction The District Municipality of Maple Ridge (District) is a rapidly growing community with an estimated population of more than 70,000 residents. The Maple Ridge community has strong industrial roots in agriculture, forestry, and mining. Three active industrial areas containing light and medium industrial manufacturing, and some high tech industry, provide a significant contribution to the economy of the Lowermainland. There is rapid growth in commercial development, local business and housing to meet the needs of an increasing population. The District Municipality of Maple Ridge is embedded within the forest with more than 50% of the community forested (Figure 1). Significant residential development is planned for these forested areas. The current OCP for the District projects an additional 3000 more homes will be built in the interface area with a corresponding increase of 6000 population within the next ten years. Portions of the community have been assessed as part of the Ministry of Forest hazard assessment program and a number of areas within the community have been identified as moderate to extreme hazard from a wildland urban interface perspective (Figure 2). This region of the province is susceptible to both lightning and human caused fires. Overall the community could be classified with a fire risk profile described by a moderate fire probability and high to extreme consequence based on the property values at risk. In addition to the values at risk within the District, the Interface zones slated for growth border a very popular Provincial park (Golden Ears Park) and the Malcolm Knapp UBC Research Forest. Both these areas are considered as immediate exposures to the wildlandltJrban interface fire threat and represent extremely significant economic values in tourism and forest research. Given this risk profile and the rapid residential growth anticipated in the interface areas, the District is an excellent candidate to participate in pilot projects funded by the UBCM Community Wildfire Protection Program this year. UbAVI - LommunIIy vviiaiire ruoweuon Plan Application FIl PHASE.2: FORESTED, WOODED AND NON.FOREST AREAS WITHIN MUNICIPAL BOUNDARIES / / - 1' - Figure 1. Map showing the forested (all green and orange colours) area within the Municipal bound âry UBCM - uommunity vviiuu" rIuLLI.'u. Plan Application IlL £1#M F .jI34 Ho ILTlP' c4.)f7EaE2 4- m11 --t.JA'1 -c/eB.cr IJ? oie Figure 2. Ministry of Forest - Interface Hazard Assessment (May 2001) UBCM - Community Wildfire Plan Application Project Team Credentials Overall supervision of the project will be the responsibility of the Project Manager, Peter Grootendorst, Fire Chief - Corporation of the District of Maple Ridge. Chief Grootendorst has over 20 years experience in the fire service, and has extensive experience in project management. Chief Grootendorst is well acquainted with the Filmon report, Fire Smart initiatives and maintains regular liaison with regional forest service personnel. In additionhe has received hands on practical experience with Wildiand/Urban Interface fires in his community as well as serving as a site commander in the Salmon Arm Interface Fires. The remainder of the team has been selected for their extensive knowledge in planning hand use issues, building design and construction. In addition council and citizen representation has been included to insure input is received from the general public. Personnel Experience Peter Grootendorst Director of Fire Operations Dane Spence Director of Community Fire Safety Jane Pickering Director of Planning Pieter Den Uyl Manager of Inspection services Council representation TBA Developer Representative TBA Builder Representative TBA Citizen Representative TBA Professional Forester The District will retain an RPF with a minimum of 5 years experience in fire management and fire hazard assessment procedures. UBCM - Community Wildfire Plan Application Overview Description of Work The project will closely follow the planning model developed by the District of Langford. The District will work closely with Coastal Fire Centre and the Fraser Fire Zone to identify relevant and existing information. Based on the current available information the District feels the key priorities of this project are; . Establish a District Interface committee to guide the process • Hazard Mapping of the District to establish areas of the community that are at greatest risk to fire • Facilitate communication and eduction to local residents, all levels of government, and the general public • Facilitate a review and amendment of existing and proposed Development Permits based on the hazard mapping assessment • Facilitate revisions to building standards and bylaws • Facilitate the development of guidelines/procedures for landscaping and building construction bylaws and processes based on local findings and FireSmart (Partners in Protection). Identify potential locations for strategic fuel breaks both within and outside the community Work Plan Phase I Preparation, Terms of Reference, Information Review The District Municipality of Maple Ridge will establish an interface committee to guide the overall process. The interface committee will be comprised of Municipal staff, elected representation, representatives from the building and development community, and an interested citizen. The steering committee will coordinate and facilitate collection of all relevant interface information from the Ministry of Forests and all other relevant sources. Upon completion of the information gathering stage a terms of reference for the project will be developed. An experienced Professional Forester with a background in fire management and a minimum of 5years experience will be retained to assist the committee. UBCM - Community Wildfire Plan Application Phase 2 Hazard Mapping Based on the existing hazard mapping (MOF) and local community knowledge, a hazard mapping protocol will be developed to identify those areas at greatest risk to fire within and adjacent to the community. This risk assessment will classify human development into high, moderate and low risk categories to facilitate development of a strategic approach to addressing the wildiand urban interface risk in the community. Maps will be developed at a scale of 1:15,000, which is consistent with other inventories available for the District. The mapped hazard areas within the District will be used with standard forest cover inventory data to identify candidate areas for fuel breaks both within and adjacent to the community. Hazard mapping will be used as the foundation for the development of Community Wildfire Protection Plan Phase 3 Communications and Education, Identification of Administrative Remedies The results of the project will be used to facilitate communication and education within the local community, government and the general public. Identification of hazard areas will facilitate a review of existing and proposed development permits. This review will determine the necessary steps required to insure that identified fire risk issues are addressed and that appropriate steps are taken to mitigate the identified risks. Hazard mapping will be used to review existing bylaws and building standards within the District. The scale of the identified hazard areas will determine to what degree landscaping and building construction bylaw and processes are applied within the Municipality. Phase 4— Develop Community Protection Plan Phases 1 through 3 will be used as the foundation to develop a comprehensive Community Protection Plan that includes all the elements discussed above. The plan will include the following; . Defined areas of wildland urban interface fire risk within the District • Identify measures to mitigate identified risk including but not limited to planning, engineering, building standards, fire prevention and protection measures, public education and emergency preparedness. • Plan of action to mitigate the identified risks within the community UBCM - Community WiIdtire Protection Plan Application Schedule Phase Timing Phase 1 Preparation, Terms of Reference, Information September to October Review Phase 2 Hazard Mapping November-December Phase 3 Communications and Education, Identification of January to February Administrative Remedies Phase 4 Develop Draft Community Protection Plan February-March General Overview of Process As described above the project contains four distinct phases. The fundamental components includes; 1) Preparation, organization and development of the project terms of reference, 2) Hazard mapping, 3) Communication, education, and outline of administrative remedies, 4) Development of a Community Protection Plan. The District interface fire Committee will be supported by an experienced Professional Forester (credentials described above). The deliverables for the project include a completed Community Protection Plan (electronic version). All electronic maps will be completed to the provincial standard. Project documentation will include reporting on the process, achievement of key milestones, and the implementation of the plan. Budget Phase 1 Preparation, Terms of Reference, Information Review $ 2,500.00 Phase 2 Hazard Mapping $15,000.00 Phase 3 Communications and Education, Administrative Remedies $ 5,000.00 Phase 4 Completed Community Protection Plan $ 7,500.00 Total Project Budget $30,000.00 Plan - Funding Requested (within formula constraints) The District Municipality of Maple Ridge is contributing the full $15,000 (50%) of eligible costs to the project. In addition Maple Ridge will contribute staff time of the Fire Chief and other Municipal staff as required. The estimated contribution of these resources is $15,000 Resolution of Council or Board The Chief Administrative Officer and Mayor have requested that a strategy be prepared to address the UrbanlWildland Interface Fire risks within the District. This proposal will comprise the basis of this strategy and if approved by UBCM, will provide a source of funding to proceed with the project. Office of the Chairperson ZV7 Greater Vancouver Regional District Telephone 604-432-6215 4330 Kirigsway, Burnaby, British Columbia, Canada V5H4G8 Fax 604-432-6248 August 12, 2004 Mayor Kathy Morse & Councillors District of Maple Ridge 11995 Haney Place Maple Ridge BC V2X 6A9 Dear Mayor Morse & Councillors: AUG 20 2004 File: CP-12-00 FM MAYOR YM & C ____ Other Action: 4 Re: A Review of Potential Governance Models for First Nation-Regional District Relations Post-Treaty At its meeting on July 30, 2004, the GVRD Board considered the attached report and passed the following resolution: That the Board: Receive the report dated June 15, 2004 titled "A Review of Potential Governance Models for First Nation-Regional District Relations Post- Treaty" along with a verbal briefing presented July 30, 2004; Direct staff to discuss the potential models with the Provincial Government to ensure that governance and legislation issues are at the forefront of treaty negotiations; and Forward the report dated June 15, 2004 to member municipalities for their comments. Enclosed please find a copy of the Board's report. Comments are requested no later than Friday, November 12, 2004 and should be sent to the attention of Mr. Marino Piombini, Senior Planner, Policy and Planning Department (tel: 604-432-6388; fax: 604-436-6970). Yours truly, Barbara Sharp Vice Chair, Board of Directors BS/mp Enclosure: 004171246 50P/ Policy and Planning Department Greater Vancouver Regional District Telephone (604) 432-6375 1174330 Kings way, Bumaby. British Columbia, Canada VSH 4G8 Far (604) 436970 Committee Meeting Date: July 9, 2004 Board Meeting Date: July 30, 2004 To: Corporate and Intergovernmental Committee From: Marino Piombini Senior Planner, Policy and Planning Date: June 15, 2004 Subject: A Review of Potential Governance Models for First Nation-Regional District Relations Post-Treaty Recommendation. That the Board review the four governance ndel options outlined in the report, dated June 15, 2004, titled "A Review of Potential Governance Models for First Nation-Regional District Relations Post-Treaty", and direct staff on the further investigation and development of a preferred governance model. PURPOSE To review potential governance models for First Nation-Regional District post-treaty relations at the request of the Corporate and Intergovernmental Committee. CONTEXT A. The Provincial Government's Statements and the Committee's Request First Nations in four of the five active treaty tables in the region - Katzie, Musqueam, Tsleil- Waututh and Tsawwassen - have, in the past, each indicated an interest in establishing formal intergovernmental relations with the regional district. More recently, Provincial treaty negotiators have stated in public documents that upon the effective date of the Final Agreement (or Treaty), "Tsawwassen Treaty Settlement Lands will no longer be part of the Corporation of Delta. The lands will remain within the GVRD. The default is that the lands either become part of an existing electoral area or become a new electoral area. Alternatively, Tsawwassen First Nation could delegate some authorities (e.g. authorities typically exercised by a municipality) to a legal entity that would be considered a local government within the meaning of local government in the Local Government Act and the Community Charter" (January 2004). In response to these statements, the GVRD Corporate and Intergovernmental Committee, at its meeting on January 9, 2004, recommended that staff be directed "to begin development of a model for First Nations' participation in regional government." Policy and Planning Department Greater Vancouver Regional District Telephone (604) 432-6375 4330 Kingswav, Burnabv, British Columbia, Canada VSH 4G8 Fax (604) 436-6970 Board Meeting Date: July 30, 2004 To: Board of Directors From: Corporate and Intergovernmental Committee Date: July 20, 2004 Subject: A Review of Potential Governance Models for First Nation-Regional District Relations Post-Treaty Recommendations: That the Board: Receive the report dated June 15, 2004 titled "A Review of Potential Governance Models for First Nation-Regional District Relations Post-Treaty" along with a verbal briefmg; and Direct staff to discuss the potential models with the Provincial Government to ensure that governance and legislation issues are at the forefront of treaty negotiations. Corporate and Intergovernmental Committee - July 9, 2004 At is meeting on July 9, 2004, the Corporate and Intergovernmental Committee recommended that staff be directed to engage in discussions with the Province as the senior government is currently developing a governance model at the Tsawwassen treaty table. The approach selected for First Nation-Regional District relations post-treaty will ultimately be influenced by the Province's decision-making and enabling legislation. The Committee also considered how the GVRE) Board voting structure will be affected if First Nations were to join as member jurisdictions of the regional district, post-treaty, particularly given the small population sizes of some of tie Aboriginal communities of Greater Vancouver. A Review of Potential Governance Models for First Nation-Regional District Relations Post-Treaty Page 3 of 6 Corporate and Intergovernmental Committee Meeting - July 9. 2004 The types of services to be provided under this model can be agreed upon by the GVRD and the treaty First Nation(s) on a cortract basis. Where services cannot be provided by the Regional District, servicing on TSL may need to be provided by private contractors or contracts between the First Nation and the Provincial government (e.g. similar to the UBC/UEL arrangement where the Province provides local services which are delivered by a variety ofjurisdictions operating under different Provincial Acts). This model addresses some of the obstacles noted for Model 1. For example, this model accommodates the unique characteristics of First Nation communities and, at the same time, limits the proliferation of jurisdictions joining the regional district. This model, however, suffers from not having any known experiences or successes to draw upon within British Columbia and, therefore, would require the creation of an agreement between a treaty First Nation and the GVRD to formally establish the political relationship and membership within the GVRD. Model 3: Individual Electoral Areas for Each Treaty First Nation This model denotes modifications to both Model 1 and Model 2 and proposes that each treaty First Nation will be designated as an individual electoral area that could be either similar to the existing Electoral Area 'A' or become a Special First Nation Electoral Area. This model addresses the issue of distinguishing treaty First Nations from one another with each having a separate electoral area. However, this model creates another major obstacle: the proliferation of new members on the GVRD Board, many of them small communities. For example, the 2001 Census population of all Indian Reserves for First Nations in Greater Vancouver that are currently involved in treaty negotiations - K.atzie (300), Musquearn (1,368), Squamish (2,623), Tsawwassen (430), and Tsleil-Waututh (1,189) - as well as First Nations within the Fraser Valley Regional District with Indian Reserves in the GVRD - Kwantlen (64) and Matsqui (417) - equaled 6,391 and covered an area equivalent to 15.14 square kilometres. The GVRD, with a 2001 population of 1,986,965, currently represents 21 municipalities and one electoral area and has a total of 35 Board directors (in some cases, one director representing up to 100,000 residents). Having five (or more) additional Board members representing up to a few hundred peofte each would not seem practical or sustainable for the GVRD political system or even for the First Nations, some of whom already experience capacity (e.g. funding) issues. Model 4: Full Municipal Membership This model calls for treaty First Nations to either become municipal governments, under municipal legislation (i.e. such as the Sechelt First Nation becoming the Sechelt Indian Government District) or to become members on the regional board without the need for the First Nations to become municipalities subject to Provincial legislation (i.e. as proposed for the Snuneymuxw First Nation's participation within the Regional District of Nanaimo). In the case of the Sechelt First Nation, Provincial legislation created a municipal government called the Sechelt Indian Government District (or SIGD). The Chief and Council make up the Council of the SIGD and appoint a member to the regional board. Under the legislation, the SIGD is, for all intents and purposes, a local government under the jurisdiction of the Province. Alternatively, in the case of Snuneymuxw, it is proposed that a Final Agreement (or Treaty) be brought into effect by the Federal and Provincial governments each passing an enabling statute, with the Final A Review of Potential Governance Models for First Nation-Regional District Relations Post-Treaty Page 2 of 6 Corporate and Intergovernmental Committee Meeting - July 9, 2004 B. Overview and Analysis of Four Potential Governance Models Based on the public statements made by Provincial treaty negotiators at the Tsawwassen treaty table, there are four potential models for future relationships between treaty First Nations and the GVRD. The attributes of each of these four models are compared in Attachment 1. Model 1: First Nation(s) Joinin,- the Existing- Electoral Area 'A' In terms of First Nation representation on the regional board, this option calls for no change to the current governance structure of the GVRD or Electoral Area 'A', except for the inclusion of the treaty First Nation(s) lands in the Electoral Area. Electoral Area 'A' is governed by one elected representative who serves a three-year term. The Director, who sits on the GVRD Board of Directors and its Standing Committees, meets with agencies, residents' groups or other elected officials with regard to the functioning of the GVRD and its role. The G\'RD acts as a municipal council and approves all Electoral Area 'A' decisions. Service participation, on the other hand, is a key objective for First Nations seeking representation on the regional board. The GVRD provides both general and local services to its Electoral Area 'A'. General services include a variety of tax-supported, regional services that are provided to other member municipalities. Local services are specific to the needs of communities within the electoral area. The GVRD does not currently provide direct water and sewer services to Electoral Area 'A' (except for special arrangements for UBC/UEL through the City of Vancouver), although it is apparent that First Nations will want to seek utility services from the Regional District. Services are established with the intent that those who benefit from the service should pay for it. Consequently, those paying for the service must also approve its establishment or amendment. Therefore, an agreement will first need to be reached on the First Nation participation in services and costs, before an establishment bylaw can be passed. The establishment bylaw sets out what will be provided, to whom or to what properties, how the costs will be recovered, and a maximum requisition (funding) limit. With a few exceptions, the property owners, through a referendum, must approve the bylaw. While this model could be regarded as being the least obtrusive option, it may not be acceptable to First Nations because it does not distinguish between the existing areas within Electoral Area 'A' and the unique characteristics of First Nation communities, such as culture, values and heritage. Consequently, this model may not provide a voice for First Nations at the regional board level given that the majority of the electorate resides in the urban area of Electoral Area 'A', namely the UBC/UEL area. Model 2: Special First Nation Electoral Area This model would serve to modify the current electoral area governance structure. Under this model, one electoral area would be created for all treaty First Nations. This approach has the advantage of providing non-Aboriginals living on future Treaty Settlement Lands (TSL) with the right to vote regionally for one electoral area director, who would represent all the treaty First Nations. At the same time, the model preserves-crucial powers in the-hands-of-trcaty -F-irst- Nations and their future government, including jurisdiction or authority over property rights, land management, taxation, and public works on settlement lands. A Review of Potential Governance Models for First Nation-Regional District Relations Post-Treaty Page 5 of 6 Corporate and Intergovernmental Committee Meeting —July 9, 2004 Environmental Standards and Re.g-ulations With respect to Model 4, if a treaty First Nation will not be bound by the same responsibilities as GVRD- member jurisdictions, then all legal liabilities with respect to compliance with environmental standards and regulations (particularly over the provision of water and sewerage/drainage services) must revert back to the Provincial government as the GVRD would not be able to ensure the actions of First Natior(s). Land Use Planning' If a treaty First Nation has law-making authority over land use planning on TSL, it should exercise such authority over its lands in a manner consistent with Greater Vancouver's regional growth strategy: the Livable Region Strategic Plan. It would be problematic for the GVRD if current members of the Board are subject to the regional growth strategy while First Nations, as potential members of the regional district, were not. Dispute Resolution The GVRD and treaty First Nation must acknowledge the principle of dispute resolution and agree to develop a process to resolve any eventual outstanding issue(s). Consultations with the Provincial Government The Provincial government is currently working on developing a First Nation governance model at the Tsawwassen treaty table. The decisions made in regards to that model will greatly influence the development of model for future First Nation-Regional District relations, which will require Provincial enabling legislation. Therefore, consultations with senior staff of the Province will be necessary as the approach selected will be influenced by its decision- making and enabling legislation. 6 GVRD Principles for Treaty Ne'otiations Principle #8 of the GVRD Principles for Treaty Negotiations (Attachment 2) states that any regional governance model arrived at through treaty negotiations that may have implications on current regional governance (e.g. First Nation membership in the GVRD) must also involve the GVRD Board of Directors and GVRD-member municipalities. While treaty negotiations are a tri-partite process involving Federal and Provincial governments with First Nations, any regional governance model will clearly impact the regional district and, therefore, needs to involve the direct participation of the GVRD Board of Directors. D. Next Steps Following a Board review and discussion of the four governance model options outlined in this report, staff could be directed on the further investigation and development of a preferred governance model as well as consultations and discussions with senior Provincial staff 3. ALTERNATIVES The Corporate and Intergovernmental Committee may recommend that the Board review the various governance model options outlined in this report and direct staff on the further investigation and development of a preferred governance model A Review of Potential Governance Mxlels for First Nation-Regional District Relations Post-Treaty Page 4of6 Corporate and Intergovernmental Committee Meeting - July 9. 2004 Agreement attached as a schedule. This is also called settlement legislation. The settlement legislation could be used in two ways to establish the relationship. The treaty would recognize the relationship between the regional district and the First Nation which would ensure that it is supported by the Federal government, while the Provincial statute would provide the exception to the Local Government Act that permits the regional district to have a member that is not a municipality or an electoral area. In either case, new Provincial legislation could provide a customized approach to fit the unique circumstarces of each treaty First Nation to deal with the range of issues facing each area and to provide a unique role/relationship for the First Nation(s) in local government. Letters Patent would require the new Council to carry over existing bylaws and procedures until amended through new processes. This model may be problematic for First Nations and the regional district. First of all, a First Nation may not wish to become a municipality subject to Provincial legislation Secondly, this option involves significant fmancial commitments by the First Nation in order to contribute to services such as regional growth management and solid waste management on the same basis as other jurisdictior. Thirdly, there is some loss of flexibility for the First Nation (e.g. on exiting some services), which agrees to remain as a member for all time. From the point of view of the regional district, this model promotes the proliferation of additional GVRD members and does not necessarily accommodate all those living on future TSL such as non-Aboriginal members, who may lose direct political representation with the appointment of a Director to the regional board by the First Nation. As with Model 3, the relatively low population figures for First Nations in the region makes this option less viable. Moreover, in a Snuneymuxw-type scenario, the success of the model hinges on the interest of both parties - the regional district and the First Nation - wanting to achieve certainty and stability in relation to that membership. For the regional district, that means the First Nation would operate on the Board in the same manner as a municipal member. For the First Nation, that means ensuring that any changes the Provincial government might make to legislation affecting local governments will not have a negative effect on the First Nation in its relationship on the board. While this approach may legally work, if both parties agree to negotiate a contractual arrangement that defmes the nature of the relationship, it will only be effective if the key interests of both parties can be addressed. C. Some Key Regional Considerations The governance rmdel eventually created for treaty Fir St Nations may represent a combination of the key aspects of all four models reviewed. Alternatively, a graduated or incremental approach for First Nation membership on the Board may be utilized, from some form of electoral area designation to full membership. Regardless of the approach, there are some key regional considerations that need to be respected. 1. Servicing Model 1, 2 and 3 require that the regional district and First Nation(s), subject to reaching agreement on funding arrangements, enter into agreements with the GVRD respecting the costs of services and the payment for the delivery of GVRD services on TSL. Furthermore, the reg4ona1-4istrict-and4reaiy-F-irst-Natio(s) may-enter into agreements to coordinate-their activities with respect to common areas of responsibility such as infrastructure development. ATTACHMENT I A Comparison of Potential Governance Models for First Nation-Regional District Relations Post-Treaty (Note: TSL refers to Treaty Settlement Lands) ii ATTRIBUTES OF PROPOSED GOVERNANCE MODELS Description Advantages and Implications MODEL I: First Nation Joining Existing Electoral Area A • First Nation represented by elected Director of Electoral Area 'A' • Limits proliferation of new members • Does not distinguish between existing areas within Electoral Area 'A' and First Nation communities •. Agreement on First Nation participation in services and costs is necessary • Board needsto consider the political and financial implications of adding a new Electoral Area • Could lead to an unmanageable "patchwork" within the Electoral Area jurisdiction • Potential exists for non-Aboriginal Director MODEL 2: First Nation Special Electoral Area Created • Electoral Area Director elected to represent all TSL • The Director maintains the same authorities, responsibilities and voting powers as other Directors • Limits proliferation of new members • Accommodates unique characteristics of First Nation communities (i.e. culture, values and heritage) • As with Model I, agreement on First Nation participation in services and costs is necessary • Board needs to consider the political and financial implications of adding an Electoral Area MODEL 3: Individual First Nation Electoral Areas • Electoral Area Director elected to represent individual First Nation electoral areas which are either the same as existing Electoral Area or as a "Special First Nation Electoral Area" • Leads to a proliferation and patchwork ofjurisdictions • As with Model 1, agreement on First Nation participation in services and costs is necessary • Board needs to consider the political and financial implications of adding Electoral Areas MODEL 4: Full First Nation Membership on the GVRD Board • First Nation appoints Director to the GVRD Board • The Director's weighted vote is calculated in the same way as other members of the Board • The First Nation agrees to remain a member for all time • Limited constraint over the independent jurisdiction of the First Nation(s) • Some loss of flexibility for the First Nation (e.g. on exiting some services) • Could lead to a proliferation of new Regional District members A Review of Potential Governance Mxlels for First Nation-Regional District Relations Post-Treaty Page 6 of6 Corporate and Intergovernmental Committee Meeting - July 9, 2004 Alternatively, the Corporate and Intergovernmental Committee may receive this report for information and take no further action 4. CONCLUSION The rapid pace of negotiations at some treaty tables in Greater Vancouver, such as Tsawwassen, as well as their potential impacts on the region have necessitated a review of potential governance models for First Nation-GVRD relations, post-treaty. The four governance models reviewed ii this report are based on full First Nation membership on the GVRD Board or combinations of electoral area designations for treaty First Nations as proposed by Provincial treaty rgotiators. An analysis of the various models reveals key regional issues and objectives with First Nation participation that need to be addressed prior to the development of a suitable governance model. It is, therefore, recommended that the Board review the four governance model options outlined in this report and direct staff on the further investigation and development of a preferred approach Attachments: A Comparison of Potential First Nation Governance Models for First Nation-Regional District Relations Post-Treaty GVRD Principles for Treaty Negotiation ATTACHMENT 2 GVRD Principles for Treaty Negotiations (Adopted October 1999; Amended July 2002) PREAMBLE WHEREAS the Greater Vancouver Regional District (GVRD) is a municipal federation comprising 21 municipalities and one electoral area, including its affiliates (the Greater Vancouver Water District, the Greater Vancouver Sewerage and Drainage District, and the Greater Vancouver Housing Corporation), and delivers regional services including, but not limited to, wastewater collection and treatment, drainage management, water supply, solid waste management, air quality management, regional parks, affordable rental housing, growth management, electoral areas administration, and public communications; AND WHEREAS treaty negotiations in the Lower Mainland are being expedited by the provincial government and may impact on the interests of, and services provided by, the GVRD; AND WHEREAS the GVRD is a member jurisdiction of the Lower Mainland Treaty Advisory Committee, which is responsible for communicating the interests of its stakeholders at the treaty negotiation tables; NOW, THEREFORE, BE IT RESOLVED THAT: GOVERNANCE The GVRD's preference is for treaty settlement lands to become subsets of the municipalities in which they are located. Where a First Nation has been granted powers over treaty settlement lands within the GVRD, the relationship between the GVRD and First Nations should be consistent with the current relationships between the GVRD and its member municipalities. Land use, environmental and financial implications, as well as compliance with established policies and standards, are the major considerations in the evaluation of extensions of water and sewer services. Properly carried out, there should not be any negative impacts b member municipalities. Treaty settlement lands must be subject to the same federal and provincial enactments as they are to the GVRD and all other local governments including, but not limited to, the Local Government Act. Lands designated within the Agricultural Land Reserve, in the selection of lands for First Nations, continue to be dedicated for agricultural use in the future and remain in the Agricultural Land Reserve and under the jurisdiction of the Land Reserve Commission, post-treaty. Where applicable, there be an orderly transition in authority and application of laws in the post- treaty era, and that there be an acceptable dispute resolution process involving the GVRD, other than the courts, in cases of future disagreement or conflict over interests in land and / or issues of jurisdiction and compliance. The Constitution of Canada be expeditiously amended to provide, protect and prescribe the powers of local government. ATTRIBUTES MODEL I: MODEL 2: MODEL 3: - MODEL 4: OF PROPOSED First Nation First Nation Individual First Full First Nation GOVERNANCE Joining Existing Special Electoral Nation Electoral Membership on MODELS Electoral Area A Area Created Areas the GVRD Board Servicing • First Nation • First Nation • First Nation • First Nation purchases selected purchases purchases would services provided selected services selected contribute on directly to or on provided directly services the same basis TSL (e.g. water, to or on TSL provided as other sewers, building (e.g. water, directly to or on jurisdictions inspection, etc.) sewers, building TSL (e.g. water, • Involves inspection, etc.). sewers, building significant Terms and inspection, etc.) financial conditions of commitments participation by the First would be Nation(s) included in a • First Nation to service contribute to agreement that services such as recognizes First regional growth Nation interests management in the provision and solid waste of services management Non-Aboriginal • First Nation • First Nation • First Nation • Non-Aboriginal Representation people and non- people and non- people and non- residents may Aboriginal Aboriginal Aboriginal lose direct occupiers of TSL occupiers of occupiers of political can elect TSL can elect TSL can elect representation representative to representative to representative the Board the Board to the Board Provincial • Electoral Area • Electoral Area • Electoral Area • Letters Patent Legislation structure changes structure structure Required - amendment to changes - changes - Letters Patent amendment to amendment to Letters Patent Letters Patent • Provincial • Provincial Settlement Settlement Legislation Legislation Change in Local • Modest • Add one GVRD • Add one or • Add Mayor and Administration / administration and Director more GVRD Council Financial financial • Administration Director(s) • Add one or Considerations implications and financial • Administration more GVRD considerations and financial Director(s) considerations • Administration and financial considerations Existing • Nisga'a Nation • None • Heiltsuk First • Sechelt Indian Examples (Electoral Area A) Nation in Bella Government in the Kitimat Bella (Electoral District in the Stikine Regional Area B) of the Sunshine Coast District Central Coast Regional Regional District District • Proposed • Nuxalt First Snuneymuxw Nation in Bella representation Coola (Electoral on the Board of fefD)5fThF ft -Rcgio Central Coast District of Regional Nanaimo District a 8. If treaty settlements are to recognize and espect the authority and jurisdiction of the federal, provincial, First Nation and local governments, and if the development of a regional governance model through treaty negotiations has any potential or specific implications on the authority of the regional district, then a process must be established among all parties involved, including the regional district, in order to promote cooperation, provide effective and necessary regional services, and resolve future conflicts. Any such discussions must involve the direct participation of the GVRD Board of Directors from the very outset. LANDS AND ASSETS Lands and assets held and designated by the GVRD including, but not limited to, leased lands, rights-of-way, and Crown reserves must be excluded from any treaty settlement. The interests in non-Crown land owned in fee simple, including lands owned by the GVRD, other governments, or private individuals and corporations, be protected in future treaties. The process to negotiate and acquire future tenure over land for GVRD purposes be clear, timely and practical, and based on current market value of the interest being obtained. Should expropriation be necessary, any expropriation powers of the GVRD or First Nations must be clearly specified in any future treaties and be consistent with the provincial Expropriation Act. GVRD-held water licenses, as well as those held by private interests within the GVRD administrated areas, must be unaffected and protected in future treaties. The interests in land within the boundaries of Indian Arm Provincial Park, which were formerly held by individuals through Crown land leases requiring conversion to park use permits, must be protected. FISCAL All costs associated with treaty settlements must be the responsibility of the provincial and federal governments in terms of lands and assets that are being negotiated. The GVRD should have the right to recover costs for services provided so that taxation on treaty settlement lands is administered, according to GVRD Board policy, on the same basis as on other lands for regional services. ENVIRONMENT In the post-treaty era, federal, provincial and regional government environmental standards and requirements must be consistently applied across the entire GVRD region, including treaty settlement lands. Responsibility for hazard management and emergency response should be addressed in treaty settlements. ACCESS Access to GVRD lands, facilities, services and infrastructure, on or off treaty settlement lands, must be available at all times to GVRD authorities for purposes including, but not limited to, service provision, infrastructure development, operations and maintenance, resource protection, and public safety. Public access across treaty settlement lands to GVRD lands and facilities must be maintained. CONSULTATION Consultation requirements of First Nations and the GVRD must be defined through the treaty process. Furthermore, the time necessary for responding to environmental assessment processes must be established. When draft Agreements-in-Principle or draft Interim Agreements potentially affect the GVRD's corporate interests or the interests of Electoral Area A residents and property owners, provincial and federal governments must consult with the GVRD Board of Directors andior the residents and property owners in Electoral Area A before concluding such agreements with First Nations. p CouncillPublic 2005 - 2009 Business & Financial Plans Review Monday, November 8, 2004 8:30 a.m. - 12:15 p.m. Council Chamber Time Department Department Rep. 8:30 Opening Remarks & Business Planning Jim R. Economic Factors & 2004 Financial Factors Jake S. Development Overview Jane P. - 10:00 AdministrationlLegislative Services Jim R. 10:00-10:15 Break 10:15 - 11:15 Fire Department Peter G/Dane S. 11:15-12:15 RCMP JaniceA. 12:15 - 1:00 Lunch ('Brought In) 1:00 Workshop and Closed Council 2004-08-27 - 3:14 PM 1 Council/Public 2005 - 2009 Business & Financial Plans Review Tuesday, November 9, 2004 9:00 a.m. - 3:30 p.m. Council Chamber Time Department Department Rep. 9:00 - 10:45 Public Works & Development Services Div. Introduction, Performance & Administration Frank Q. Planning Jane P. Business Licenses, Permits & Bylaws Brock M. Engineering Andrew W. Operations Russ C. Capital Works Jeff S. 10:45-11:00 Break 11:00 - 12:30 Public Works & Development Services - cont'd 12:30— 1:00 Lunch (BroughtIn) 1:00 1:30 Recycling K. Speirs 1:30 - 3:30 Community Dev & Rec Services & Emergency Measures Div. Introduction and Performance Mike M. Administration, Marketing & Customer Service Mike M. Kelly S. Parks, Cemetery & Facilities Mike D. Recreation Kelly S. Social Planning Sue W. Municipal Emergency Program Mike D. 3:30 Adjournment 2004-08-27 - 3:14 PM 2 CouncilfPublic 2005 - 2009 Business & Financial Plans Review Wednesday, November 10, 2004 9:00 a.m. - 3:00 p.m. Council Chamber Time Department Department Rep. 9:00 - 10:45 Corporate & Financial Services Div. Introduction, Performance & Administration Paul G. Communications John L. Clerks Terry F. Property & Risk ManagementiLegal Ron R. Information Services John B. Technology Group John B. Personnel John L. Finance Admin/Purchasing/Accounting Jake S. Misc. Revenue Jake S. Taxation Jake S. 10:45-11:00 Break 11:00 - 12:30 Corporate & Financial Services - cont'd 12:30— 1:00 Lunch (Broughtln) 1:00— 2:00 Publiclnput 2:00 - 3:00 Wrap Up Jim R. 3:00 Adjournment 2004-08-27 - 3:14 PM 3