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2008-03-10 Workshop - Agenda and Reports.pdf
District of Maple Ridge COUNCIL WORKSHOP AGENDA March .:LO, 2008 10:30 am. Blaney Room, 1st Floor, Municipal Hall The purpose of the Council Workshop is to review and discuss policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to staff for more information or clarification. REMINDERS March 10 Closed Council following Workshop M2rrh I I Council Meeting 7:00 p.m. ADOPTION OF THE AGENDA MINUTES - March 3, 2008 PRESENTATIONS AT THE REQUEST OF COUNCIL UNFINISHED AND NEW BUSINESS 4.1 Public Performance Reporting Workshop - February 18, 2008 Staff report dated February 22, 2008 providing an update on District efforts to improve performance reporting in the area of public engagement. 4.2 Preliminary 2007 Year End Update (General Revenue Fund) Staff report dated March 4, 2008 providing an update on the preliminary results in the General Revenue Fund. Council Workshop March 10, 2008 Page 2 of 4 4.3 Canada-British Columbia Infrastructure Program - Albion Industrial Park Access Staff report dated February 28, 2008 recommending that the District of Maple Ridge proceed with River Road and Lougheed Highway intersection improvements. 4.4 Development Cost Charges Imposition Charge Bylaw Discussion of Item 1001 on the March 11, 2008 Council Meeting agenda. 4.5 Maple Ridge Agriculture Advisory Committee Update Verbal report by Councillor King and Councillor Stewart 4.6 Update on Transit Meeting Verbal report by Mayor Robson 5. CORRESPONDENCE The following correspondence has been received and requires a response. Staff is seeking direction from Council on each item. Options that Council may consider include: Acknowledge receipt of correspondence and advise that no further action will be taken. Direct staff to prepare a report and recommendation regarding the subject matter. Forward the correspondence to a regular Council meeting for further discussion. Other. Once direction is given the appropriate response will be sent. 5.1 Asia Pacific Initiative Letter dated February 25, 2008 from Ida Chong, Minister, Ministry of Community Services, providing an update on activities related to the Asia Pacific Initiative and requesting review and consideration of an attached Memorandum of Agreement to support Local Government Twinning. Recommendation: a) receive for information Council Workshop March 10, 2008 Page 3 of 4 BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL MATTERS DEEMED EXPEDIENT ADJOURNMENT Checked by: Date: Council Workshop March 10, 2008 Page 4 of 4 Rules for Holding a Closed Meeting A part of a council meeting may be closed to the public if the subject matter being considered relates to one or more of the following: personal information about an identifiable individual whoholds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity; labour relations or employee negotiations; the security of property of the municipality; the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality; law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; () litigation or potential litigation affecting the municipality; an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other than a hearing to be conducted by the council or a delegate of council the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; information that is prohibited or information that if it were presented in a document would be prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; (I) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report] a matter that, under another enactment, is such that the public may be excluded from the meeting; the consideration of whether a council meeting should be closed under a provision of this subsection of subsection (2) the consideration of whether the authority under section 91 (other persons attending closed meetings) should be exercised in relation to a council meeting. information relating to local government participation in provincial negotiations with First Nations, where an agreement provides that the information is to be kept confidential. 1pIe1 District of Maple Ridge Deep Roots Greeter Heights TO: His Worship Mayor Gordon Robson DATE: February 22, 2008 and Members of Council FROM: Chief Administrative Officer ATIN: Council Workshop SUBJECT: Public Performance Reporting Workshop - February 18, 2008 EXECUTIVE SUMMARY: The District applied for and received grant funding from the National Centre for Civic Innovation's Trailblazer Grant Program to support our efforts to improve our performance reporting in the area of public engagement. The purpose of this report is to give Council an update on our progress. RECOMMENDATION(S): Receive for information DISCUSSION: In 2007 we applied for and received grant funding through the National Center for Civic Innovation (NCCI) to advance our performance measurement and reporting process. In September 2007 we held a 2-day workshop for senior staff from lower mainland municipalities. The intent of the workshop was to educate ourselves and others about performance reporting best practices, to have the group participate in a simulated exercise, and to subject the District's Business Planning Process to a peer review. At the culmination of the workshop our peers believe the District is doing a good job with our Business Planning Process and reporting out our performance measures to the public. Many of the participants indicated through a follow up survey that several aspects of the District's Business Planning Process could be incorporated into their own, including performance measures and how those are described, the number of surveys we do, flowcharts used to get departments thinking about alternative methods of service delivery, and our approach of developing budgets. A public workshop was held February 18, 2008 from 5:00 to 8:30 pm at the Genstar Theatre at the ACT, with 31 people participating. Participants included community members, local business people, the media and representation from community groups and Council committees. All of the costs for this event were paid for by the NCCI grant. The workshop opened with Councillor Ken Stewart sharing his views on governance, accountability and public performance reporting. Next, Paul Gill, General Manager, Corporate & Financial Services gave participants an overview of current business planning in Maple Ridge, and a history of how these current practices were developed and implemented over time. The presentation included an introduction to Council's Corporate Strategic Plan and the Vision 2025 statements and key strategies for each of the nine focus areas. I of 4.1 After a break, Laura Benson, Manager of Sustainability and Corporate Planning provided an overview of current performance reporting practices, and then took the group through roundtable exercises to generate discussion around two questions for each focus area: What does success in this area look like to you? What could the District do to demonstrate our progress in this area? The intent was to generate ways the District could effectively demonstrate performance within each focus area and communicate this to stakeholders. The roundtable discussions that followed were facilitated by staff who volunteered their time, providing them with growth opportunities. Participants were engaged and the discussion was lively. The following themes emerged: • Most of the participants assume their best interest is being taken care of, and assume what we're doing is within legislated authority. They don't have the time to participate in District business or read performance reports, but trust the community interest is in good hands; • Reporting should be kept very simple and disseminated in small portions to be appealing to the public. Some participants noted that reports of accomplishments are more meaningful when provided with some context, such as a two column listing of "here's what you said you'd do" and "here's what you did." • Participants recognize that the municipality is one entity and appreciate measures that report on its performance. As well, they would like to see some community health measures that cross all governments and agencies. • While citizens rely on newspapers to access municipal performance information, it was noted that the newspapers may not always present a balanced viewpoint. • It was noted that strategic alignment between the corporate strategic plan and all related strategic documents and master plans is critical for the top-down framework of the business planning process. It is important to explain these relationships to the public. • Many participants felt the District needed to get performance information out to them, whether by coming out to community halls to speak, or having technology delivery the message to them. • A significant number of people say "get on with it; we will evaluate you on what you do." • A few participants indicated skepticism of reports produced by government, noting reluctance to publish anything of a less-than-positive nature. Third party oversight of performance reports was suggested. • One participant noted that people like to band together for a common purpose to feel part of a community, and that we should create more opportunities of a positive nature for them to do that; in the absence of opportunities to celebrate together, people will seek out antagonistic opportunities. • A number of suggestions were made and it was interesting to note that most of them are already in place. What this highlighted was the need to better inform the public of what we already have in place. The workshop could have continued beyond the allotted time, as participants were engaged and passionate about the subject matter. After a brief wrap-up and final comments from the group, participants were presented with gifts in thanks for their participation, also funded through the NCCl grant. 2 01 Next Steps: The feedback received at the workshop will be incorporated into future performance reports. We will also be looking at ways of reaching out to and engaging the public on a regular basis. • Hold neighbourhood informational meetings on topics of interest. This worked well during the 2007 freshet; • Continue to hold audit committee meetings public. Reports that include our performance measures are discussed in detail at these meetings; • Incorporate more community wellness measures into our reports, eg, physical activity, community volunteerism; • Present departmental updates at televised Council Meetings; • Put presentations on the website; • Continue with the RSS feed on the website so that subscribers can continue to receive up to the minute information on topics they have subscribed to; • Continue distribution of the monthly website newsletter to subscribers; • Continue to hold semi-annual builders forums; • Continue to hold departmental open houses; • Present information in smaller, easier to understand packages. Strategic Alignment and Citizen Implications: The District's corporate strategic plan includes a vision for governance that includes meaninfuI engagement of stakeholders and citizens to ensure quality decision making, and a vision for community relations that includes well-informed citizens who participate in civic processes. The purpose of participating in the Trailblazer grant program is to determine what form of information we can provide that best engages the public's interest and encourages their participation. CONCLUSIONS: In an effort to improve public participation in our processes, we continue to look for ways to enhance our business planning process and performance reporting. Prepared by: La son,CMA Manager of Sustainability and Corporate Planning Approved by: PaulGi-H BBA, CGA General Manager, Corporate & Financial Services Concurrenc1é: J.L. (Jim) Rule / Chief Administrative Officer 3 of') District of Maple Ridge TO: His Worship Mayor Gordon Robson DATE: March 4, 2008 and Members of Council FILE NO: FROM Chief Administrative Officer ATTN: Council Workshop SUBJECT Preliminary 2007 Year End Update (General Revenue Fund) EXECUTIVE SUMMARY: Preparation of the 2007 Financial Statements will be finalized after the completion of the audit. In the Interim, an update on the preliminary results in the General Revenue Fund demonstrates that the District's financial position has improved, due in part to favourable revenues from investment earnings, building permit revenue and delayed capital expenditures. We have also used internal funds for a number of key items, including the emergency replacement of the Blaney Bridge and succession planning initiatives. An update on the District's reserve funds & reserve accounts will be provided within the next few weeks. RECOMMENDATION(S): Receive for information. DISCUSSION: Preparation of the 2007 Financial Statements is substantially complete, but the results cannot be finalized until we receive the audit opinion. In the interim we wanted to provide you with an update on preliminary results for 2007 in the General Revenue Fund. The Adopted Financial Plan provided for the following General Revenue Fund Transactions: • expenditures of $58.5 million • revenues of $62.3 million • net transfers to reserves and for capital of $5.6 million A discussion of actual results follows: General Revenue Fund Expenditures (Actual of $54.3 million; budget of $58.5 million) All functional areas came in below budget in 2007 and there were a number of factors that impacted all areas. Labour costs came in under budget as a result of pending labour contracts; in addition there were a number of approved work projects that departments were not able to complete in 2007 that still need to be completed in 2008. Any savings from these items are unlikely to be permanent as budgets will need to be carried forward to provide for them. In keeping with our financial sustainability policies any requests to carry forward budgets will be reviewed by the Corporate Management Team as part of our year-end wrap up. In the Protective Services area actual expenditures were $19.1 million in comparison to a budget of $20.7 million. The resulting variance of $1.6 million comes primarily from savings on the RCMP contract due to a number of factors. There were vacancies throughout the year of approximately 4 - 4.2 5 members (about a $500K impact); there are a number of junior members on the Maple Ridge force that are not receiving full remuneration (about a $500K impact); implementation of some of the integrated teams was delayed and the different fiscal year end for the ROMP results in our final numbers being based on ROMP best estimates. The other large cost centre in the protective services area is the Fire Department. Overall, costs in the Fire Department were in line with budget at $4.5 million as the implementation of the Fire Master Plan, including the transition to career fire fighters continues. In the Recreation area actual expenditures were $13.8 million compared to a budget of $14.1 million. The variance of $0.3 million is the result of cost containment across the board. In the General Government area actual expenditures were $9.2 million against a budget of $10.9 million. The resulting variance of $1.7 million comes mainly from delays in studies & projects, some savings due to staffing vacancies and timing in the provision of funding for the improvement of the track at Maple Ridge Secondary (MRSS). The budget for legal costs is held in this area, but costs are allocated out to the various departments for accountability reasons. Overall, legal costs were slightly over budget, but this overrun was easily offset by other savings. In the Transportation area actual expenditures were $7.21 million compared to a budget of $7.27 million. Although there were some cost overruns in areas such as snow & ice control these were offset by savings in other areas. In the Planning and Public Health area actual expenditures were $2.9 million compared to a budget of $3.5 million. The variance of $0.6 million is the result of vacancies, delays in studies & projects and consulting. Most of this variance is for projects that will be ongoing in 2008 so the savings will not flow to the bottom line. General Revenue Fund Revenues (Actual $63.8 million; Budget $62.3 million) On the revenue side there were a number of key items that contributed to a positive variance of $1.5 million. Delays in capital expenditures resulted in a larger than expected investment portfolio, which led to a $1 million positive variance in investment income. Building permit revenues were $680K above budget due to continued brisk development activity. Other positive variances include ECRA resale proceeds ($505K); MFA discharge proceeds ($110K); Traffic fine revenue ($126K); other unbudgeted contributions ($140K). On the negative side retroactive tax adjustments of $146K were assessed against the District; $316K in gravel revenues and proceeds of $1.1 Million from the planned Silver Valley land swap were not realized. The latter item is a matter of timing and dependent on finalizing the related agreement. General Revenue Funded Capital The 2007 Financial Plan provided for $2.7 million of capital works to be funded from General Revenue. Of this amount $937K had been spent during the year. As these works still need to be completed any savings have been transferred to a reserve to allow the project managers to continue the works in 2008. Year-end Considerations The 2007 Adopted Financial plan set out an ambitious work program, both on the operating & capital side. In order to complete these works it was contemplated that our overall resources would be drawn down by about $18 million, $1.8 million of this from General Revenue. It does not appear that this will happen; in fact our net financial position will improve in 2007. There are a number of issues that were identified during 2007 that need to be provided for and several of these items have already received Council support. Early replacement of a fleet vehicle in order to address some potential safety concerns will require about $40K; the emergency replacement of the Blaney Bridge will require about $11OK; the expansion and improvement of the track at MRSS will require an additional $143.5K In order to provide for a new animal shelter dog license fees were increased by $10 for 2007. The additional revenue generated from this increase ($67K) will be set aside for the new shelter. In addition there are a number of other non-recurring issues that should be provided for out of year-end surpluses. In order to provide some flexibility in the event that the economic downturn in the United States affects the local economy some of the favourable building permit revenues should be transferred to a reserve. Funding should also be set aside to provide for labour contracts. Over the past few years we have seen an increase in the costs of responding to weather events, from mud slides resulting from severe rainfall to increasing costs for snow removal; in order to provide some relief in the future from such costs the balance in the snow removal reserve should be increased. In line with policy some of the savings from the ROMP contract should be transferred into the Protective Services Reserve. Succession planning has been a key concern for the past number of years and the support needed to roll out those plans effectively has increased as a result of a couple of events: the elimination of mandatory retirement and a proposal to implement an apprenticeship program at the operations centre. Providing for the items mentioned above will result in a General Revenue Fund surplus of about $460K, compared to a planned deficit of $1.8 million. CONCLUSIONS: Final results for 2007 will be available once the audit of the financial statements has been competed. In the interim an update on performance of the General Revenue Fund demonstrates that the District's financial position improved in 2007 and a number of key items have been provided for out of year-end surpluses. An update on the District's reserve funds and accounts will be provided within the next few weeks. Prepared by: Catherine Nolan, CGA Manager of Accounting Approved by: Pauf Gill, CGA GM Corporate & Financial Services Concurrence: J.L. (Jim) Rule Chief Administrative Officer District of Maple Ridge TO: FROM: SUBJECT His Worship Mayor Gordon Robson and Members of Council Chief Administrative Officer DATE: February 28, 2008 FILE NO: E02-010-078 ATIN: Workshop Canada-British Columbia Infrastructure Program - Albion Industrial Park Access EXECUTIVE SUMMARY: The District received approval for a Canada-British Columbia Infrastructure Program grant valued at $622,000 for intersection improvements to provide full westerly access and egress at the westerly end of Albion Industrial Park. The proposed project is aimed at improving the economic development potential of this area and improving the safety aspect of traffic movement around the current intersection of River Road and Lougheed Highway and that of the provincial highway system. Prior to the grant submission, the District had agreement from all agencies including CP Rail, for the relocation of the current intersection to a point further east. Based on these agreements, the project proceeded to design. However, following the completion of the functional design, CP Rail stated it is no longer willing to consider the relocation. Following two years of discussions with CP Rail representatives, it is apparent that they are not willing to approve the relocation. To avoid "losing" the grant funding, District staff have developed with the Ministry of Transportation, alternate improvements that will allow for the use of previously approved grant funding. The modified project will provide most of the benefits of the original project and can be constructed without CP Rail's approval. Formal approval by the Province for the use of the funds and extension of the agreement is being sought. RECOMMENDATIONS: THAT staff be authorized to proceed with River Road and Lougheed Highway intersection improvements as outlined in the staff report dated February 28, 2008. DISCUSSION: a) Background Context: The Canada-British Columbia Infrastructure Program grant which was approved in 2004 for improvements at River Road and Lougheed Highway is nearing expiration. The project involved the relocation of a CP Rail crossing to a point further east. After initially supporting the project, CP Rail reconsidered and is no longer willing to consider this relocation. Staff has met and attempted to convince CP Rail to reverse their decision. However, it is apparent that this will not happen prior to expiration of the grant funding deadline. 4.3 However, in order to utilize the funding to improve the intersection, staff has discussed and arrived at an agreement in principal with the Ministry of Transportation to proceed with an alternative improvement around the existing location. The proposed work is to convert the eastbound right turn drop lane to a through lane on Lougheed Highway and extend it approximately 200 metres east of River Road. Delta islands will be modified to suit the new through lane and to discourage illegal left turns from River Road. A median barrier will also be installed on Lougheed Highway between Tamarack Lane and 105 Avenue. As well, a bicycle lane will be installed on the south side of Lougheed Highway to support cycling and pedestrian traffic including westbound travel to the Haney Bypass. Finally, a pedestrian crossing at the southeast point of the Kanaka/Haney Bypass/Lougheed intersection will also be provided. - / p - -- I 2 10 _-- 1WAY - .. ,71 i ---74 - / Figure 1 - Proposed changes A letter from the Ministry of Transportation confirming their interest and preference and a letter dated February 15, 2008 to the Ministry of Economic Development requesting an extension of the grant are attached to this report. Intergovernmental Relations/Partnerships: The proposed project is in alignment with provincial objectives to improve traffic safety and cycling and pedestrian infrastructure, and will improve the economic development potential at one of only two industrial areas in the District. Citizen/Customer Implications: Maple Ridge residents can expect that the investment in Maple Ridge's road network be expanded to provide safe, reliable and efficient transportation of goods and people using various transportation modes. The proposed project will improve safety of the current access. I -- \ L Interdepartmental Implications: The Engineering, Operations, and Finance Departments collaborate in the administration of the Canada-British Columbia Infrastructure Program grant. Financial Implications: The estimates of the proposed works are within the available funds approved by Council in the Capital Works Program. Alternatives: An alternative to not executing the agreement is to decline the funding from the Canada-British Columbia Infrastructure Program and not proceed with the proposed safety improvements. Under that alternative, expenditures incurred to date by the District for the original project and reimbursed by the Canada-BC Infrastructure Program may have to be paid back to the program by the District. CONCLUSION: The District is in position to utilize grant funding to a modified project that will provide most of the benefits of the original project and can be constructed without CP Rail's approval. Prepared by: Andrew Wood, PhD., PEng. MJnicipal Engineer Financial: Paul bill, BA, CGA, FCRM Review by: GM: Corporate & Financial Services I Approved by: / Frank Quinn, MBA, PEng. " GM: Public Works & Development Services ( Concurrende: J.L. (Jim) Rule Chief Administrative Officer AW/mi 040 BRITISH COLUMBIA The Best Place on Earth March 3, 2008 Michael Eng Traffic and Transportation Technologist District of Maple Ridge 11995 Haney Place Maple Ridge BC V2X 6A9 Dear Michael: Re: River Road/Lougheed Hwy Improvements This letter is to confirm the Ministry's preference for improvements at the River Road/Lougheed Highway intersection. Based on the conceptual options developed by Binnie and Associates (February 07, 2008) for improvements at this intersection, Option 1 is our preferred option. This option shows the extension of the existing right turn lane to the east (and conversion to a shared right/through lane), and the installation of median barrier between River Road and 105th Avenue. It is noted that by extending the delta traffic island for the channelized northbound right to the east relative to the termination point of the median barrier, it may be possible to further discourage vehicles from performing the illegal northbound left turning movement. With respect to property access on the north side of the Lougheed Highway, we ask that these property owners are consulted and informed on the proposed median barrier. All work on Lougheed shall comply with MoT standards. If you have any questions or comments, please let me know. Thanks! Yours truly, Steve Carney, P. Eng., PTOE Traffic Operations Engineer copy: Lina Halwani, Loris Tommasel, Brad Grunberg Ministry of Traffic Mailing Address: Telephone: 604 660 1086 Web Address: Transportation South Coast Region 7818 Sixth Street Facsimile: 604 660 8817 www.gov.bc.caltran Bumaby BC V3N 4N8 Deep Roots Greater Heights February 15, 2008 Doug Harms, Manager Regional and Infrastructure Development Branch Ministry of Economic Development P0 Box 9327, Stn Prov Govt Victoria, BC V8W 91\13 Re: Infrastructure Grant Extension Request Dear Mr. Harms: In follow-up to the discussion Andrew Wood and I had with you and Kirk Handrahan on February 8, 2008, the District of Maple Ridge requests a one-year extension of the grant obtained through the Canada-British Columbia Infrastructure Program for transportation improvements along Lougheed Highway between Kanaka Way/Haney Bypass and River Road/Tamarack Lane. As we discussed last Friday, we have revised the project to accommodate CP Rail's withdrawal in such a way that the project continues to meet the primary objectives and the improvements will be constructed on the same piece of roadway as the original proposal for which the grant was approved. Thank you for working with us to make this project happen. Yours truly, /7 - rank Quinn, MBA, PEng. ,/General Manager: Public Works & Development Services cc: Kirk Handrahan V'cc: Andrew Wood Attachment District of Maple Ridge Zia 11995 Haney Place, Maple Ridge, BC V2X 6A9 Canada . Tel: 604-463-5221 . Fax: 604-467-7329 enquiries@mapleridge.ca . www.mapleridgeca 100% Recycled Paper Prolect Proposal Date: February 7, 2008 Project Scope Changes: River Road/Tamarack at Lougheed Highway Intersection Improvements Executive Summary The District of Maple Ridge is nearing the expiration date of a grant obtained through the Canada- British Columbia Municipal Rural Infrastructure Program (CBCMRIF). The associated project involved the relocation of a CP Rail crossing to a point further east. After initially supporting the project, CP Rail has since reconsidered and is no longer willing to consider this relocation. The District is looking forward to proceeding with alternative safety and economic development improvements around the existing location, and is seeking an extension to allow us to complete this work in 2008. The proposed project is in alignment with Provincial objectives to improve traffic safety and cycling and pedestrian infrastructure, reduce traffic congestion and carbon emissions, and will improve the economic development potential at one of only two industrial areas in the District. Access to the regional waste transfer facility, recycling facility, regional park and future West Coast Express station will be improved as well, increasing the likelihood of residents using these resources to the benefit of society in general. Original Project Summary The Albion Industrial Area is currently accessed via two rail crossings from Lougheed Highway/River Road. One crossing is located at 240 Street to the east of the industrial area. The other crossing is located at the west end of the area opposite Tamarack Lane. In 1998 the west access from River Road to Lougheed Highway was restricted to right out only by the Ministry of Transportation and Highways (MOTH). This restriction was implemented following a safety review of the operation of the intersection. As a result, drivers with a westerly destination exiting the industrial area have to use the 240 Street crossing. This is an undesirable situation for a number of reasons: • Excessive queuing at the 240 Street crossing resulting in prolonged vehicle emissions; • Conflicts between ferry, industrial and commercial traffic at the 240 Street access have compounded; • The lack of full access at the west end has resulted in illegal and unsafe U-turns on the Provincial highway system; • Business owners have complained that ferry users and residents using the waste and drop- off facilities no longer return west bound on River Road resulting in a loss of potential customers; • Some drivers continue to make the now illegal and unsafe left turns onto Lougheed Highway. Destinations to the west include Maple Ridge's town centre, the majority of residential and commercial properties, and major municipalities and transportation routes within the region. Access to the new Golden Ears Bridge, a major Fraser River crossing, is also to the west of the Albion Industrial Area. 20042-15 1 of 3 QF 100% Recycled Paper The primary constraint on the existing crossing is its close proximity to the existing Kanaka Road/Lougheed Highway/Haney Bypass intersection and the conflict with the westbound merge lane from the Haney Bypass onto Lougheed Highway. The ideal solution to relocate the intersection approximately 240 metres to the east is unacceptable in OP Rail's perspective, as it shortens the distance between that crossing and the 240 Street crossing to the east, to the extent that it cannot support the function of train storage. Alternative A Project Summary One alternative is to extend the westbound merge lane from the Haney Bypass onto Lougheed Highway, allowing an extended distance for safer merging movements to and from this lane, and installing a barrier down the middle of Lougheed Highway eastward from the River Road/Lougheed intersection. This would prevent illegal left turns and u-turns from the westerly entrance to the industrial area. A bicycle lane would be incorporated on the south side of Lougheed Highway to support cycling and pedestrian traffic including westbound travel to the Haney Bypass. A pedestrian crossing at the southeast point of the IKanaka/Haney Bypass/Lougheed intersection would also be provided. Alternative A would improve safety for motorists, cyclist and pedestrians. Alternative 13 Project Summary A second alternative is to provide a turnaround to the north of Lougheed east of Tamarack Lane. Vehicle traffic exiting the industrial area for points westward would turn east out of River Road onto Lougheed Highway, proceed to a left turn bay to gain access north of Lougheed and utilize a turnaround to merge back onto Lougheed Highway in a westbound direction. The highway barriers, bicycle lane and pedestrian crossing from Alternative A would also be provided. Alternative B would improve safety for motorists, cyclist and pedestrians, and would allow for westbound travel exiting River Road, resolving the economic development and traffic congestion aspects of the industrial area. Other Alternatives Another alternative is to do nothing. However, if nothing is done, the problems identified above will persist and in fact exacerbate. Another alternative identified in the past by MOTH is to construct a full intersection at 105 Avenue. However, the grade differences between the rail tracks, River Road and Lougheed Highway are such that flyovers are required. To achieve this requires significant land acquisition and would appear cost prohibitive. In addition, 105 Avenue is at the midpoint of River Road and therefore a full intersection would not alleviate all the concerns identified above. Intergovernmental Involvement This project provides for benefits to the business owners and road users, Provincial highway system, Metro Vancouver Park, waste transfer facility and the Ridge Meadows Recycling Facility and Programs. This also benefits the Albion Ferry users (future West Coast Express station users). The Ministry of Transportation regional office has indicated support for the improvements. 15 20f3 100% Recycled Paper Alignment with Ministry of Transportations Objectives The project supports the Ministry's investment in public transit, cycling and pedestrian infrastructure, and its commitment to clean air, uncongested roads and healthy residents. Part of the Ministry's mission is to create an integrated and safe transportation network that incorporates all modes of transport and provides a strong foundation for economic growth. Metro Vancouver's 1999 Livable Region Strategic Plan recognizes the importance of Maple Ridge within the region by designating it as one of eight Regional Town Centres that "will accommodate a large share of the region's future higher density commercial and residential growth." Absorbing this growth in a more sustainable way is crucial to meeting both the carbon neutrality goals of both the District and the Province. The District echoes the provincial commitment to carbon neutrality and is looking for ways to expand the local employment base, reducing the need for commuting infrastructure and its contribution to greenhouse gas emissions. The proposed Intersection Improvements will further the objectives of both the Province and the District of Maple Ridge. Summary The associated transportation project involved providing full westerly access and egress at the westerly access, Albion Industrial Park, improving the economic development potential of this area and improving the safety aspect of traffic movement around the current intersection and that of the provincial highway system. At one point the District had agreement from all agencies, including CP Rail, for the relocation of the current intersection to a point further east. Since that time, CP Rail has reconsidered and is no longer willing to consider this change. The District of Maple Ridge is looking forward to entering into an agreement with the Ministry of Transportation that will allow for the use of previously approved grant funding to a modified project that will provide most of the benefits of the original project, and can be constructed in spite of CP Rail's withdrawal. 2008-02-15 3 of 3 Amk 100% Recycled Paper V R.F.Binnie & Associates Ltd. ENGINEERS. PROJECT MANAGERS, & SURVEYORS 20 - 4946 Canada Way Burnaby, B.C. V5G 41-17 WEB: V, \ V. BIN',IE.LIM TEL: 604-420-1721 Fax: 604-420-4743 E-MAIL: bumabyabinnie.com February 6, 2008 File: 08-038-04 Corporation of the District of Maple Ridge 11995 Haney Place Maple Ridge, BC V2X 6A9 Attention: Michael Eng, AScT Traffic & Transportation Technologist Re: Lougheed Highway I River Road I Tamarack Lane Conceptual Intersection Improvement Options - DRAFT Dear Sir: Background & Understanding The District of Maple Ridge retained R.F. Binnie & Associates Ltd. (Binnie) to evaluate conceptual options for improvements to the Lougheed Highway (Highway 7)! River Road / Tamarack Lane intersection in the District of Maple Ridge. Binnie's understanding of the assignment has been gained through: • discussions with Mr. Michael Eng, AScT, of the District of Maple Ridge; • discussion with Mr. Steve Carney, P.Eng., PTOE, of the Ministry of Transportation; • field visit to the project location; and • review of "Albion Industrial Access, Maple Ridge - Draft Traffic Operations Review" prepared by ND Lea in April 2004. No geotechnical or environmental investigations have been completed as part of this conceptual option development. An analysis of historical collision data has also not been undertaken by Binnie at this stage. The Lougheed Highway / River Road I Tamarack Lane intersection is located approximately 200 metres southeast of the junction between the Lougheed Highway and the Haney Bypass. Lougheed Highway is a Ministry of Transportation facility, while River Road and Tamarack Lane are part of the District's local road network. The posted speed on Lougheed Highway is 80 km/hr. There are raised delta islands in all four quadrants of the intersection. All turning movements are permitted at the intersection, with the exception of left turns from River Road to northbound Lougheed Highway and eastbound through to Tamarack Lane, which are prohibited. However, there is evidence that drivers frequently disregard the signed turn restrictions, and either turn left around the delta island, or turn right and make a u-turn on Lougheed Highway. The Ministry has expressed interest in physically preventing illegal left turns and u-turns through more defined channelization for the right turn from River Road, and installing median barrier along Lougheed Highway. / - I t.- Lougheed Highway I River Road I Tamarack Lane Conceptual Intersection Improvement Options DRAFT - February 6, 2008 River Road also connects to Lougheed Highway at 240 Street, which is approximately 2.7 km southeast of the Lougheed/River/Tamarack intersection. This requires northbound drivers leaving the Kanaka Creek Regional Park or the industrial business area west of River Road to significantly backtrack to 240" Street before heading north on Lougheed Highway. This backtrack can add more than 5 km to their travel, generating a strong incentive for drivers to make an illegal left turn or u-turn. The Ministry of Transportation has previously advised that signalization of the intersection in its present location would not be acceptable due to the short distance to the existing signalized intersection at Lougheed Highway / Haney Bypass / Kanaka Creek Road. The District and the Ministry had pursued the relocation of the Lougheed/River/Tamarack intersection to approximately 275 m southeast of the existing intersection. This location would provide adequate separation from the Lougheed/Haney Bypass intersection to allow signalization. The District was successful in obtaining a grant under the Canada/British Columbia Municipal Rural Infrastructure Fund program to proceed with design and construction of intersection relocation project. However, preliminary approval-in-principle from CP Rail was withdrawn when they determined that the proposed intersection location would impact their ability to store long trains. As a result, the District and Ministry are investigating intersection improvement options at the existing Lougheed/River/Tamarack intersection to improve safety and traffic operations. Binnie prepared two main options for addressing the District and Ministry's concerns. Option I • Convert eastbound right turn drop lane to a through lane on Lougheed Highway and extend approximately 200 m past River Road • Modify delta islands to suit new through lane, and to discourage illegal left turns from River Road. • Install median barrier on Lougheed Highway between Tamarack Lane and 105 Avenue There is currently approximately 150 m weave distance for traffic coming from the Haney Bypass to merge in with the through lanes on Lougheed Highway. These improvements would provide an additional 200 m distance to complete this weave maneuver, and should result in improved safety. The combined through/right turn lane would still have some conflicts between decelerating vehicles turning right, and vehicles continuing through the intersection. The modifications to the delta islands, and the extension of the merge lane would require the relocation of two existing streetlights. Warrants for adding additional streetlighting to the end of the merge lane would also need to be evaluated. Lougheed Highway I River Road I Tamarack Lane Conceptual intersection Improvement Options DRAFT - February 6, 2008 Lougheed Highway - looking southeast. Two streetlights require relocation Installation of median barrier would prevent illegal u-turns between River Road and 105 Avenue, and would help discourage illegal left turns from River Road. Detailed design would need to evaluate the end treatments for the median barrier, and to evaluate whether the existing painted median width is sufficient to accommodate the barrier and shy distance. installing the median barrier between River Road and 105 Avenue would restrict several properties on the east side of Lougheed Highway to right-in/right-out access. The Ministry would need to determine whether or not this would be acceptable, and if turnaround opportunities could be provided elsewhere so that reasonable access could be maintained. Consideration was given to whether or not yield control or a parallel acceleration/merge lane should be used for the right turn from River Road to Lougheed Highway. it was determined that it would be undesirable to have a parallel acceleration/merge lane adjacent to the other merge lane being extended through the River Road intersection. This would result in two lanes being dropped in 200 metres. Therefore, yield control is recommended for the right turn, similar to the existing condition. Some tree removal and minor ditching would be required to construct the modified right turn from River Road, and the extended merge lane on Lougheed Highway. As with the existing condition, there is a potential for cars turning right from Lougheed Highway to River Road to queue back onto Lougheed Highway when a train is crossing. The detailed design of improvements may explore electronic messaging or signage linked to the crossing signal to advise drivers to slow down and use caution when trains are crossing. V Lougheed Highway / River Road I Tamarack Lane Conceptual Intersection Improvement Options DRAFT - February 6, 2008 - Option 2 • Convert eastbound right turn drop lane to a through lane on Lougheed Highway and extend approximately 200 m past River Road, as in Option 1 • Modify delta islands to suit new through lane, and to discourage illegal left turns from River Road, as in Option 1 • Provide turn-around facility approximately 270 m southeast of the River Road intersection This option provides a turn around facility to provide a legal maneuver for drivers coming from River Road and destined north/west on Lougheed Highway. Drivers would need to make a right turn from River Road, weave across the southbound through lanes on Lougheed Highway, and enter a left turn storage bay. When it is clear to cross the northbound traffic, the vehicle proceeds into the turn-around facility, and then re-enters the northbound Lougheed Highway. Two configurations of this option are presented: one with a yield control, and one with a parallel acceleration/merge lane. Due to the length required for an acceleration lane, the latter option would require constructing a continuous lane to Tamarack Lane, where it would also function as the right turn lane. This would require significant additional construction, potential environmental impacts, as well as utility pole relocation to add an additional lane to the highway, as shown in the photo below. The turn-around lane would be configured to accommodate a WB-20 design vehicle. Binnie has designed a similar facility for the Ministry of Transportation just east of Gladys Avenue near Highway 11 in Abbotsford. The base mapping provided by the District of Maple Ridge indicates that the highway right of way extends to encompass a creek south of the auto dealership property. It appears that there is room within this area of the right of way between the creek and the highway to construct the turn-around. A detailed environmental and geotechnical investigation would need to be completed to confirm that it would be feasible to construct the turnaround in this location. Looking south along Lougheed Highway, just south of Tamarack Lane. 4 V Lougheed Highway / River Road / Tamarack Lane Conceptual Intersection Improvement Options Ism DRAFT - February 6, 2008 A detailed safety assessment of the turn-around facility has not been undertaken at this conceptual level. However, a paper published in the ITE Journal' indicated that the right turn/U- Turn combination provides an overall crash rate reduction when compared to direct left turns. A key operational consideration is the weaving length between the right turn from River Road and the left turn lane to the turn-around facility. This is a balance between providing sufficient distance to safely complete the weave maneuver across the two through lanes, while positioning the turn-around facility close enough to the River Road intersection to encourage its use as an alternative to illegal left turns or u-turns. As noted above, the suggested turn-around location is based on the available right-of-way, and relocating the turn-around further south would require property acquisition. Further review of design best practices is required to confirm that this weave distance is appropriate for crossing two lanes of Lougheed Highway traveling at 80 km/hr. It is considered that the provision of a functional and practical turnaround facility will help discourage illegal left turns from River Road, and in particular will eliminate the need for drivers to make illegal u-turns on Lougheed Highway. Therefore, median barrier has not been included with this design option. However, it may be desirable to install a raised median for the northbound left turn from Lougheed Highway to River Road to provide an additional physical deterrent for illegal left turns from River Road. We trust that these design concepts assist the District and the Ministry with determining a scope of work for intersection improvements. We would be pleased to provide further assistance in refining the design concepts, preparing conceptual level cost estimates, and proceeding with the detailed design and tendering. If you have any questions, please do not hesitate to contact the undersigned at 604-420-1721 or scampbell©binnie.com Yours truly, R =Campbel , TD. S, Senior Project Manager end.: Conceptual Design Option Sketches "Right Turns Followed by U-Turns vs. Direct Left Turns: A Comparison of Safety Issues", by Lei Xu. Published in ITE Journal, November 2001 / A \ I ¶ç7 ' , r-- • . f:;; T TTTLi,J frT-J ARRIER TRICT '. L rut, TO r t RE I~ BE R11 -•. i I ________________________ ' 3 - t Af 7., ,c TO RS It-IN/UQAT- T 16 jj Ir LOUGHEED PIGHWA -to - S L A - - -p B -- RIVER ROAD 5-1 1ãPTION 1 DRAFTI NOW: BASE MAPPING AND AERIAL PHOTO PROVIDED BY DISTRICT OF MAPLE RIDGE BENCHMARK: V :1 R.F. Binni. & Ag.oclat.. Ltd. -; PnedMSNagerL&Suw1 'P1 'IlL JL AD CORPORATION OF THE DISTRICT OF MAPLE RIDGE ENGNEERING DEPARTMENT o = CAMPBELL CONCEPTUAL OPTIONS LOUGHEED HIGHWAY RIVER ROAD INTERSECTION FEII. 7. 2009 CAMPBELL , 2 2 ,• 08-038-101 '%• / / d/ : I!t c c7 \ •L • rl _____ l - / r ____________ -IPA 06 ' I s s - ----..-- - 77, I(r- fI'rJ T " trç • lo LOUGHEEDwAY Z 4/It KIAAPED iw el • !ZR -— I •S 0 4107 AN 14, / y- RIVFTt ROAD :t p NOTE: BASE MAPPING AND AERIAL PHOTO PROVIDED BY DISTRICT OF MAT-IL RIDGE [—D _R'- BENCHMARK: R.F. Binnie a Aasodat.. Ltd. V III' CORPORATION OF THE DISTRICT OF EABBEZANG PADTMENT MAPLE RIDGE 0 & CAMPBELL CONCEPTUAL OPTIONS LOUGHEED HIGHWAY RIVER ROAD INTERSECTION 'II YEB7 _________________________ = 1 2 08-038-101 L r1u,Ic1 District of Maple Ridge Deep Roots Greater Heights TO: His Worship Mayor Gordon Robson DATE: March 4, 2008 and Members of Council FILE NO: E08-008-001.2007 FROM: Chief Administrative Officer ATTN: Council Workshop SUBJECT: Development Cost Charge Imposition Bylaw No. 6462-2007 EXECUTIVE SUMMARY: This bylaw amends our Development Cost Charges (DCC) to be consistent with the growth management plan outlined in our Official Community Plan and our Financial Plan. This bylaw received first, second and third readings on December 11, 2007. It received Statutory Approval by the Deputy Inspector of Municipalities on January 28, 2008. Council may now adopt the bylaw. There were some questions and additional information requested by the Ministry with respect to the DCC bylaw. Ministry staff put forward the recommendation for approval, prior to receiving this information. The information was provided at the end of February. Once the bylaw is adopted the charges for in-stream subdivision applications would not be in effect for a period of 12 months as per section 943 of the Local Government Act. No such legislation exists for building related activity. The rates for building related activity would be effective once the bylaw is passed. Council may delay adoption of this bylaw if it feels the development community requires additional time to absorb the rate increases. Our current DCC Bylaw, adopted in October 2006 included one month's grace period. The current DCC Bylaw major amendment included significant public consultation and has taken over a year from the time Council directed the amendment. RECOMMENDATION(S): That Maple Ridge Development Cost Imposition Bylaw No. 6462-2007 be adopted. DISCUSSION: a) Background Context: Our current DCC Bylaw No. 6416-2006 was adopted on October 10, 2006 to reflect applicable construction costs and land values. In December 2006, Council directed to amend the DCC bylaw to be consistent with the recently adopted Official Community Plan Bylaw No. 6425-2006 and the Financial Plan Bylaw. For more detailed background please refer to the staff report that accompanied the bylaw for first through third readings. 4.4 Due to this being a major amendment to the DCC Bylaw there was a much more thorough public consultation process. The last major amendment was 1996. There have been several opportunities for the public to find out more information about the DCC Bylaw since the December 2006 meeting including: - Council Workshops, July 16 and September 17, 2007 - The Builders Forum, September 20, 2007 with about 60 attendees - A Public Open House, November 15, 2007 - The Agricultural Advisory Committee, November 22, 2007 - The bylaw was introduced at Committee of the Whole, December 3, 2007 and - Council gave first through third reading, December 11, 2007. b) Desired Outcome: A DCC Imposition Bylaw that is consistent with the Official Community Plan and the Financial Plan to ensure DCC rates are reflective of the costs of development. C) Citizen/Customer Implications: A rate comparison was provided in the previous report that compared proposed rates with current rates and rates charged by other municipalities. Interdepartmental Implications: An expenditure bylaw and authorized expenditures on capital projects not contemplated in the previous DCC Bylaw can not occur until this bylaw and a DCC Expenditure Bylaw are adopted. Business Plan/Financial Implications: The 2007-2011 Financial Plan was amended in December 2007 to be consistent with the DCC Bylaw. Capital works for projects added to the DCC Bylaw can not commence until the DCC Bylaw is approved. Alternatives: Council may delay the approval of this bylaw. CONCLUSIONS: Prepared by: Trevor Thompson, BBA, CGA Manager of Financial Planning Approved by: Paul àill, bBA, CGA General Manager Corporate and Fiscal Services Concurrence( J.L. (Jim) Rule / Chief Administrative Officer CORPORATION OF THE DISTRICT OF MAPLE RIDGE Bylaw No. 6462-2007 A Bylaw to Impose Development Cost Charges WHEREAS Council has considered future land use patterns and development, the phasing of works and services and provision of parkland described in the Official Community Plan, AND WHEREAS Council does not consider the charges imposed by this bylaw: Are excessive in relation to the capital cost of prevailing standards of service; Will deter development, or Will discourage the construction of reasonably priced housing or the provision of reasonably priced serviced land in the District; NOW THEREFORE, the Council of the Corporation of the District of Maple Ridge enacts as follows: Citation This Bylaw may be cited for all purposes as "Maple Ridge Development Cost Charges Imposition Bylaw No. 6462-2007" Definitions: In this bylaw: Apartment means a residential use where the building or buildings on a lot are each used for three or more dwelling units. Does not include a townhouse. Building Floor Area means the total combined floor areas of all storeys, including all mezzanine floor areas, measured to the outer limits of the floor perimeter, but does not include any floor area used exclusively for parking. Except for Atriums or other open interconnected floor spaces, the total building floor area will include exit stairs, stair shafts, elevator shafts and all other vertical service spaces that may penetrate one or all of the floors. Building Permit means permission or authorization in writing by the Manager of Inspection Services to perform building construction in 'nrdance with applicable statutes and regulations. Commercial Development means development of a parel that fp'ls within the Class 6 designation as prescribed by BC Assessment property classifications. Includes offices, retail, warehousing, hotels and motels. DCC Development Cost Charge Dwelling Unit means one or more rooms used for the residential accommodation of only one family when such room or rooms contain or provide for the installation of only one set of cooking facilities. Duplex means a two family residential use where the building on a lot is used for two dwelling units. Gross Site Area means the whole or portion of a parcel(s) to be improved as part of the development authorized by a building permit and includes all vehicular and pedestrian circulation areas, loading, parking, storage, works, decorative and landscaped areas appurtenant to the authorized development. Growth Area means the Growth Area as identified on Map 1 in Schedule A" and forming part of this bylaw. Industrial Development means 'industrial use" as defined by Maple Ridge Zoning Bylaw. Infill Area means the Infill Area as identified on Map 1 in Schedule A", and forming part of this bylaw. Institutional Development means any development that is created and exists bylaw or public authority for the benefit of the public in general, and includes, but is not limited to, public hospitals, public and private schools and churches. Lot means additional lot(s) created at subdivision Parcel means any lot, block, strata lot or other area in which land is held or into which land is subdivided, but does not include any portion of a highway. Rural Area means the Rural Area as identified on Map I in Schedule "A" and forming part of this bylaw. Single Family Residential means a residential use where the building lot is used for one dwelling unit and other uses as permitted. Subdivision means the division of land into two or more parcels, whether by plan or by metes and bounds description or otherwise, and including a plan consolidating two or more parcels into a fewer number of parcels. Town Centre Commercial Area means the Town Centre Commercial Area as identified on Maps 1 & 2 in Schedule A" and forming part of this bylaw. Townhouse means a single building comprised of three or more dwelling units separated one from another by party walls extending from foundation to roof, with each dwelling unit having a separate, direct entrance from grade. Unit means additional unit(s) built in support of a building permit. 3. Establishment of Development Cost Areas For the purposes of imposing Development Cost Charges, the District of Maple Ridge is divided into four areas, determined on the basis of the relative cost of infrastructure required to support new development, and illustrated on Schedule "A", Maps 1 and 2. The four areas are the: Growth Area (Schedule "A", Map 1) Infill Area (Schedule "A", Map 1) Rural Area (Schedule "A", Map 1) Town Centre Commercial Area (Schedule "A", Maps 1 & 2) 4. Payment of Development Cost Charges Every person who obtains approval of a subdivision of a parcel or a building permit must pay Development Cost Charges on the following basis: For development in the Growth Area, in accordance with Schedule "B" and Schedule A", Map 1 For development in the Infill Area, in accordance with Schedule "C" and Schedule "A", Map 1 For development in the Rural Area, in accordance with Schedule D" and Schedule "A", Map For development in the Town Centre Commercial Area, in accordance with Schedule "E" and Schedule "A", Maps 1 and 2 For a combined land use development the Development Cost Charge is calculated as the sum of the Development Cost Charges for all uses. The Development Cost Charges imposed must be paid: In the case of the subdivision of a parcel, at the time the subdivision is approved; and In the case of obtaining a building permit, at the time the building permit is issued. 5. Severability If a portion of this bylaw is found invalid by a court, it will be severed and the remainder of the bylaw will remain in effect. 6. Repeal Maple Ridge Development Cost Charge Bylaw No. 5911-2000, as amended, is hereby repealed. 7. Schedules Schedule "A", (Development Cost Charge Areas) Schedule "B", (Development Cost Charges - Growth Area) Schedule "C", (Development Cost Charges - Infill Area) Schedule "D", (Development Cost Charges - Rural Area) Schedule "E", (Development Cost Charges - Town Centre Commercial Area Read a first time this 11th day of December, 2007. Read a second time this 11th day of December, 2007. Read a third time this 1111 day of December, 2007. Approved by the Inspector of Municipalities this 28th day of January, 2008 Adopted this day of 200 Mayor Corporate Officer SCHEDULE A" to BYLAW NO. 6462-2007 Map 1 - Development Cost Charge Areas Map 2 - Town Centre Commercial Area SCHEDULE B" to BYLAW NO. 6462-2007 DEVELOPMENT COST CHARGES - GROWTH AREA (Map 1) Single-Family Dwelling! Duplex DCC per additional lot being Servicing Type subdivided or unit being built Road $12,579 Drainage 1,832 Water 1,401 Sanitary Sewer 198 Open Space 4,593 Total 49n r, 1Y Townhouse Servicing Type DCC per additional unit being built Road $ 8,806 Drainage 1,832 Water 1,401 Sanitary Sewer 198 Open Space 4,593 Total $16,830 Apartment Servicing Type DCC per additional unit being built Road $ 5,661 Drainage 206 Water 701 Sanitary Sewer 99 Open Space 2,985 Total $9652 Commercial Servicing Type DCC per m2 of the building floor area Road $27.31 Water 7.71 Sanitary Sewer 1.09 Open Space 0.00 Total Servicing Type DCC per hectare of gross site area Drainage $24,920 Total $24,920 Institutional Servicing Type DCC per hectare of gross site area Road $36,515 Drainage 15,739 Water 12,611 Sanitary Sewer 1,779 Open Space Total ______ SCHEDULE C" to BYLAW NO. 6462-2007 DEVELOPMENT COST CHARGES - INFILL AREA (Maps 1. & 2) Single-Family Dwelling! Duplex DCC per additional lot being Servicing Type subdivided or unit being built Road $13,642 Drainage 653 Water 169 Sanitary Sewer 158 Open Space 2815 Total $17,437 Townhouse Servicing Type DCC per additional unit being built Road $ 9,549 Drainage 653 Water 169 Sanitary Sewer 158 Open Space 2,815 Total $13,344 Apartment Servicing Type DCC oer additional unit beinc built Road $ 6,139 Drainage 48 Water 84 Sanitary Sewer 79 Open Space 1,829 Total $8,179 Commercial Servicing Type DCC per m2 ofthe building floor area Road $27.31 Water 0.93 Sanitary Sewer 0.87 Open Space 0.00 Total $ 29.11 Servicing Type DCC per hectare of gross site area Drainage $6,616 Total $6,616 Industrial Servicing Type DCC per m20f the building floor area Road $8.97 Water 0.93 Sanitary Sewer 0.87 Open Space 0.00 Total $ 10.71 Servicing Type DCC per hectare of gross site area Drainage $6,267 Total $6,267 SCHEDULE "D" to BYLAW NO. 6462-2007 DEVELOPMENT COST CHARGES - RURAL AREA (Map 1) Single-Family Dwelling/ Duplex (with water) DCC per additional lot being Servicing Type subdivided or unit being built Road $4,365 Drainage 0 Water 516 Sanitary Sewer 0 Open Space 4,397 Total $9,278 Single Family Dwelling/ Duplex (without water) DCC per additional lot being Servicing Type subdivided or unit being built Road $ 4,365 Drainage 0 Water 0 Sanitary Sewer 0 Open Space 4,397 Total Commercial Servicing Type DCC per m2 of the building floor area Road $27.31 Drainage 0 Water 0 Sanitary Sewer 0 Open Space 0 Total $27.31 Industrial Servicing Type DCC per m2 of the building floor area Road $8.97 Drainage 0 Water 0 Sanitary Sewer 0 Open Space 0 Total SCHEDULE "E" to BYLAW NO. 6462-2007 DEVELOPMENT COST CHARGES - TOWN CENTRE COMMERCIAL AREA (Map 2) Commercial (Town Centre) Servicing Type DCC per m2 0f the buildine floor area Road $15.52 Water 0.93 Sanitary Sewer 0.87 Open Space 0.00 Total $ 17.32 Servicing Type DCC per hectare of gross site area Drainage $6,616 Total Apartment Servicing Type DCC cer additional unit being build Road $5,661 Drainage 206 Water 701 Sanitary Sewer 99 Open Space 2985 M& ~C, M 0th o rJ 1 i- Ac n BRITISH COLUMBIA The Best Place on Earth Ref: 126344 February 25, 2008 His Worship Mayor Gordon Robson and Members of Council District of Maple Ridge 11995 Haney Place Maple Ridge, BC V2X 6A9 Dear Mayor Robson and Councillors: I am pleased to provide you with another update on activities related to the Asia Pacific Initiative (API) and to make an offer of technical and financial assistance to your community to further twinning initiatives. The Province of British Columbia (Province) has been working very hard since the announcement of the API to provide local governments with support for local twinning initiatives. Both the BC Asia Twinning Toolkit and the BC Asia Twinnings website (www.hcasiatwinnings.gov.bc.ca) have received a great deal of interest from local governments and we continue to update the website to provide you with useful resources to assist with twinning initiatives. The workshop at the UBCM convention last September brought further focus to the importance of Asia as an emerging market and British Columbia as the North American gateway. I am extremely proud of the leadership shown by local governments throughout the province and your progress in creating economically robust twinning arrangements with Asian counterparts. Through discussions with local government elected officials, I have also learned that while the twinning concept is intriguing and many local governments are mobilizing local resources, there are other competing priorities and a general lack of resources. To demonstrate the Province's firm commitment in support of local government twinning initiatives and to back our belief in the significant economic potential of Asia and the need for communities' involvement, in addition to information and technical assistance, grant funding is being made available to support local government leadership and to encourage twinning as a fundamental cornerstone of future economic development initiatives. /2 Ministry of Community Services Office of the Minister Mailing Address: Location: and Minister Responsible for P0 Box 9056 Stn Prov Govt Room 323 Seniors' and Women's Issues Victoria BC V8W 9E2 Parliament Buildings Victoria Phone: 250 387-2283 Fax: 250 387-4312 www.gov.bcca/csery 5.1 His Worship Mayor Gordon Robson and Members of Council Page 2 Your community is being invited to enter into a Memorandum of Agreement for Local Government Twinning (MoA) with the Province. This MoA commits the Province to providing information, technical assistance and some financial help to selected local governments that meet one or more of the following criteria: • population over 40,000; and • existing Asia Pacific twin (China, India, Korea or Japan). OR strategically significant for positioning British Columbia as the pre-eminent trade and cultural hub between Asia and North America; or demonstrated recent initiatives to establish economically-robust twinning relationships with local governments in China, Japan, India or South Korea; or expressed interest in pursuing twinning relationships, and have a clear need for financial assistance. I would like to invite you to review and consider the enclosed MoA to support Local Government Twinning. In addition to technical and information support, the Province will provide a grant of $50,000 to use in support of your local twinning initiatives. If you choose to accept this offer, please do so no later than March 12, 2008. To accept, please return a copy of the signed MoA, with an accompanying Council resolution to: Ministry of Community Services P0 Box 9839 Stn Prov Govt Victoria, BC V8W 9T1 FAX: 250 387-7972 If you have any questions, please do not hesitate to contact Mr. Greg Goodwin, Executive Director, Special Projects and Strategic Initiatives, by telephone at: 250 953-3008, or by email at: G reg. Good win(aov.hc.ca. I look forward to hearing from you. Sincerely, Ida Chong, FCGA Minister Enclosure .. His Worship Mayor Gordon Robson and Members of Council Page 3 PC: Honourable Cohn Hansen Minister of Economic Development and Minister Responsible for the Asia Pacific Initiative and the Olympics Ms. Susan Gimse President Union of British Columbia Municipalities Mr. Greg Goodwin Executive Director Special Projects and Strategic Initiatives MEMORANDUM OF AGREEMENT On Local Government Twinning Relationships a" BRITISH COLUMBIA The Best Place on Earth BETWEEN THE PROVINCE OF BRITISH COLUMBIA represented by the Minister of Community Services and Minister Responsible for Seniors' and Women's Issues (the "Province") The District of Maple Ridge (the "Municipality") WHEREAS: The Province is committed to the objectives of the Asia Pacific Initiative (API), and establishing British Columbia as the internationally recognized North America's capital for Asia Pacific commerce and culture. Friendly relationships between local government twins have the potential to "open doors" to successful and long lasting business relationships between companies in local government jurisdictions, which in turn can provide mutual benefits to the local governments and the province as a whole. The Province and Local Governments recognize that all parties must work collaboratively over the longer term to realize benefits from establishing economically robust relationships with Asian local governments. In light of the API priorities, one time funding has been made available on a pilot project basis to selected municipalities in support of their local twinning initiative(s) with Asia city counterparts. The District of Maple Ridge has been selected as one of the municipalities eligible for receiving one time funding for their local twinning initiative. The District of Maple Ridge Council has passed a resolution to sign the Memorandum of Agreement on Local Government Twinning Relationships and committed to meeting the Agreement deliverables. NOW THEREFORE, the parties agree to the following: The Province shall: Provide information resources though the BC Asia Twinning Tool Kit and through the www.bcasiatwinninqs.qov.bc.ca website. Provide support including: research on target countries and cities, guidance on establishing economically robust twinnings, statistics, education and training, senior government liaison support, city specific expressions of interest, contact with consular offices, embassies and trade and investment offices. Subject to being authorized under the Local Government Act to distribute conditional grants to local governments in support of provincial priorities, provide the local government with a grant for $ 50,000. The District of Maple Ridge shall: • Use the grant funding to accomplish deliverables that lead towards establishing economically-robust twinning relationships with an Asia Pacific local government, which will result in one or more of the following by March 31, 2009: v' Initiation or further enhancement of an economically-robust twinning relationship with a local government in an Asia-Pacific country (China, India, Japan or Korea). 2 V Conducting a mission to designated twin city (or developing a plan for achieving this). V Hosting return delegation from designated twin city (or developing a plan to achieve this). • Use the grant to support the results through funding twinning related planning, research, education, promotional materials, human resources or travel activities as specified in Schedule "A." • Use the grant funding to supplement and complement existing efforts and not to replace existing initiatives. • Achieve the expected results (or develop a plan to achieve the results) and report on them by March 31, 2009. Term, Commencement and Extensions: • Notwithstanding the actual date of execution of this Agreement, the term of this Agreement will commence on March 12, 2008 and will end on March 31, 2009. • If a local government is unable to spend the funds to achieve the expected results or develop a plan by March 31, 2009, an extension can be considered if requested. Amendments to this Agreement • This Agreement may be amended from time to time by written agreement of the Parties. Communications • The municipality will provide monthly updates to the Province on the status of its twinning related activities. • The Province will provide the municipality with any information it has that may assist the municipality in its twinning related activities. • The Parties agree to follow the terms of the Communications Protocol set out in Schedule "B" of this Agreement. Notice and transmission • Any notice required to be given under this Agreement must be made in writing to the Province at: Ministry of Community Services Assistant Deputy Minister's Office P0 Box 9839 Stn Prov Govt Victoria, BC V8W 911 Fax: (250) 387-7972 Attention: Executive Director -Special Projects and if to the Municipality: District of Maple Ridge 11995 Haney Place 3 Maple Ridge, BC V2X 6A9 Attention: Chief Administrative Officer SIGNATURES IN WITNESS WHEREOF each of the parties has executed this Agreement as of SIGNED on behalf of Her Majesty The Queen in Right of the Province of British Columbia by a duly authorized representative of the Minister of Community Services and Minister Responsible for Seniors' and Womens' Issues. Authorized Signatory for the Minister of Community Services and Minister Responsible for Seniors' and Womens' Issues SIGNED by the Mayor of the District of Maple Ridge or his or her duly authorized Officer established by bylaw. ) Mayor or authorized signatory SCHEDULE A -Activities The following activities are permissible subject to the overall achievement of the primary result intended, which is to establish or enhance economically robust twinning relationships/alliances with an Asia counterpart. Eligible Grant Activities Establishing vision, goals, objectives and activities of the Planning local twinning program; identifying potential collaborative partners, community surveys, evaluation of existing twinning program. Researching which Asian countries and cities of interest Research and complementarities are potential options for twinning to achieve mutual economic benefits. Development of communication Design and printing materials and websites to assist with materials twinning related local economic development translating material into appropriate language Cultural awareness training for staff and council members involved with the local government twinning Training and Education initiative. General awareness seminars and other communications for the public of the emerging importance and interest in Asia. Support contractor costs or staff resources dedicated to Human resources supporting economically robust twinning initiatives including interpreters. Travel Support twinning related travel of senior municipal officials SCHEDULE B - Communications Protocol This communications protocol establishes the principles and practices that will guide all announcements and events related to this Agreement. Communications activities may include major public events or announcements, communication products such as speeches, press releases, websites, advertising or promotional material. The Parties agree that in addition to joint communications activities, the Parties may include messaging in their own communications products and activities with respect to their commitment to the Agreement. All communications by the Municipality referring to twinning activities will clearly recognize the co-operation of the Province. The Parties agree that they may, jointly or individually, make periodic announcements, through public events, press releases and/or other mechanisms of the following: the signing of this Agreement; twinning activities, including missions; outcomes/results attributable to the activities undertaken to advance twinning and, others as may be agreed to from time to time. The timing of public events shall be sufficient to allow for the Parties to plan their involvement. DISTRICT OF Agenda Item: 2.0 MAPLE RIDGE Council Workshop Meeting of: March 10, 2008 That the minutes of the Council Workshop Meeting of March 3, 2008 be adopted as circulated. CARS DEFEATED DEFERRED "Gordon Robson" MAYOR ACTION NOTICE TO: chief Administrative Officer - Executive Director - Mgr - Economic Development - Gen Mgr - corporate & Financial RCMP Fire chief - Dir - Finance - chief Information Officer - Gen Mgr - Public Works & Developmen - Dir - Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Mgr - corporate and Development En - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities - Dir - Recreation - Dir - community Services Clerk's Section - corporate Officer - Property & Risk Manager - Tracy Camire - Diana Dalton - Amanda Allen - Amanda Gaunt - Karen Kaske The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. March 10, 2008 Date Corporate Officer DISTRICT OF Agenda Item: 4.1 MAPLE RIDGE Council Workshop Meeting of: March 10, 2008 That the staff report dated February 22, 2008 titled "Public Performance Reporting Workshop - February 18, 2008" be received for information. cA( DEFEATED DEFERRED Gordon Robson" V,-LWGIZJ ACTION NOTICE TO: - chief Administrative Officer - Executive Director - Mgr - Economic Development Gen Mgr - corporate & Financial RCMP Fire chief - Dir - Finance - chief Information Officer Gen Mgr - Public Works & Developmer - Dir - Planning Dir - Licenses, Permits & By-laws Municipal Engineer - Mgr - corporate and Development En Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - com. Dev. & Rec. Services - Dir - Parks & Facilities - Dir - Recreation - Dir community Services Clerk's Section - corporate Officer - Property & Risk Manager - Tracy camire - Diana Dalton - Amanda Allen - Amanda Gaunt - Karen Kaake The above decision was made at a meeting of the Municipal council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. March 10, 2008 Date Corporate Officer DISTRICT OF Agenda Item: 4.2 MAPLE RIDGE Council Workshop Meeting of: March 10, 2008 That the staff report dated March 4, 2008 titled "Preliminary 2007 Year End Update (General Revenue Fund)" be received for information and be forwarded to the Audit & Finance Committee for discussion. Gordon Robson CARRIED DEFEATED DEFERRED MAYOR / ACTION NOTICE TO: chief Administrative Officer Executive Director Mgr - Economic Development - Gen Mgr - Corporate & Financial ROMP / Fire chief Dir- Finance - chief Information Officer - Gen Mgr - Public Works & Development___________________________________________________ Dir - Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Mgr - Corporate and Development Eng - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Com. Dev. & Rec. Services - Dir - Parks & Facilities - Dir - Recreation - Dir - Community Services Clerk's Section - Corporate Officer - Property & Risk Manager - Tracy Camire - Diana Dalton - Amanda Allen - Amanda Gaunt - Karen Kaake The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. March 10, 2008 U Date Corporate Officer DISTRICT OF Agenda Item: 4.3 MAPLE RIDGE Council Workshop Meeting of: March 10, 2008 That staff be authorized to proceed with River Road and Lougheed Highway intersection improvements as outlined in the staff report dated February 28, 2008. / Gordon Robson" CA7ED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Executive Director - Mgr - Economic Development - Gen Mgr - Corporate & Financial ROMP Fire Chief - Dir - Finance - Chief Information Officer - Gen Mgr - Public Works & Development___________________________________________________ - pir - Planning - /Dir - Licenses, Permits & By-laws Municipal Engineer - Mgr - Corporate and Development Eng - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Com. 0ev. & Rec. Services - Dir - Parks & Facilities - Dir - Recreation - Dir - Community Services Clerk's Section - Corporate Officer - Property & Risk Manager - Tracy Camire - Diana Dalton - Amanda Allen - Amanda Gaunt Karen Kaake The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. March 10, 2008 Date Corporate Officer DISTRICT OF Agenda Item: 5.1 MAPLE RIDGE Council Workshop Meeting of: March 10, 2008 That the letter dated February 25, 2008 from Ida Chong, Minister, Ministry of Community Services be received and forwarded to Economic Development. /7 Gordon Robson" CA$ED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Executive Director ;1 / Mgr - Economic Development - Gen Mgr - Corporate & Financial RCMP Fire Chief Dir - Finance Chief Information Officer Gen Mgr - Public Works & Development___________________________________________________ Dir - Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Mgr - Corporate and Development Eng___________________________________________________ - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Com. Dev. & Rec. Services - Dir - Parks & Facilities - Dir Recreation - Dir - Community Services Clerk's Section - Corporate Officer - Property & Risk Manager - Tracy Camire - Diana Dalton - Amanda Allen - Amanda Gaunt - Karen Kaake The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. March 10, 2008 LL /(_1 , Date Corporate Officer Year End Status • General Revenue R • Year End Consider District of Maple Ridge Update T Year End Statu Revenues Actual Budget $63.8M $62.3M J:entreyenue V a i(dhjpeimi: • .ECRA resale Prds • MFA discharge Proceeds Year End Considerations Conci usions MAPLE RIDGE 6.2.1 Economic Development Strategy ISSUES Census 2000 information indicates declines in: • the amount of farmland under active cultivation. • the number of farm operators, which raises concerns about the loss of the skills and the knowledge base necessary for farming. • the investment in fixed farm assets such as buildings, which indicates an unwillingness among farmers to make long term investments in their business. OBJECTIVES To protect agriculture as a viable contributor to local employment and to the Regional economy. To promote agricultural opportunities and support for agriculture. To protect the agricultural land base by concentrating growth to within the urban area boundary. To promote and support forms of urban agriculture, such as community gardening. POLICIES 6 - 5 Maple Ridge will collaborate with other agencies, such as the Agricultural Land Commission, the Ministry of Agriculture, and the Greater Vancouver Regional District to promote and foster agriculture. 6 - 6 Maple Ridge will develop an Agricultural Plan that: maintains an inventory of local agricultural products and agricultural land use; develops and maintains a database of farm businesses and operators; promotes leasing opportunities of agricultural land: promotes agricultural heritage initiatives; identifies appropriate land uses within agricultural areas and at the rural/urban interface; promotes urban agriculture; recognizes the positive role that agricultural lands have on the environment; will identify a variety of mechanisms to assist farm operators and to protect agricultural lands, including but not limited to the creation of trusts, endowments, and life-leases; Maple Ridge Official Community Plan Chapter 6, Page 6 Bylaw No 6425 - 2006 C L.M. -. MAPLE RIDGE includes an assessment of the agricultural land base; and develop Development Permit area guidelines to direct non-agricultural development at the urban- rural interface. 6 - 7 Maple Ridge will promote sustainable agriculture and consider the inclusion of the following in its Economic Development Strategy: increasing public awareness of farming values and practices; emphasizing the local and Regional importance of agriculture; emphasizing the importance of preserving and supporting access to locally grown food; encouraging farmers to implement Environmental Farm Plans; emphasizing the importance of agricultural land on the District's social economic and environmental values. 6 - 8 Maple Ridge will work cooperatively with senior levels of government and other agencies to promote agricultural business opportunities by: aligning land use bylaws to permit supportive non- farm uses such as agro-tourism, bed and breakfasts, and on-farm sales; assisting agricultural landowners to identify and develop agricultural opportunities (e.g. value added, agri-tourism, bed and breakfast, recreation); identifying and encouraging access by agricultural landowners to agricultural programs; promoting the demand for, and sale of, local agricultural products within the community (e.g. farmer's market, on-farm marketing, District food and plant material procurement policies); developing a small lot agricultural initiative tailored to Maple Ridge conditions. 6.2.2 Sustainable Agriculture ISSUE Although virtually all of the Agricultural Land Reserve in Maple Ridge is designated for Agriculture, most of the existing zoning is for rural or suburban residential uses, which predates the establishment of the Agricultural Land Reserve. As a result, this historic zoning has increased the rural residential uses in the Agricultural Land Reserve and may contribute to a perception Maple Ridge Official Community Plan Chapter 6, Page 7 Bylaw No 6425 -2006 AN ENVIRONMENTAL FARM PLAN is a management tool that producers can use to increase their awareness of environmental issues, to examine their current production practices, to identify potential risks, and to develop a practical plan to manage those risks on their farm operation. AG P.1 - TOURISM is a form of tourism that attracts visitors who are interested in experiencing forms of agriculture and agriculturally related aspects of an area.