HomeMy WebLinkAbout2008-07-14 Workshop - Agenda and Reports.pdfDistrict of Maple Ridge
COUNCIL WORKSHOP AGENDA
July 1.4, 2008
10:30 a.m.
Blaney Room, 1st Floor, Municipal Hall
The purpose of the Council Workshop is to review and discuss policies and
other items of interest to Council. Although resolutions may be passed at
this meeting, the intent is to make a consensus decision to send an item to
Council for debate and vote or refer the item back to staff for more
information or clarification.
REMINDERS
July 14
Closed Council following Workshop
Committee of the Whole Meeting 1:00 P.M.
ADOPTION OF THE AGENDA
MINUTES - July 7, 2008
PRESENTATIONS AT THE REQUEST OF COUNCIL
3.1 Community Safety Officers Introduction & RCMP Pacific Region CSO Training Video
- Inspector J. Wakely
UNFINISHED AND NEW BUSINESS
4.1 Financial Statement Update
Verbal report by the Manager of Accounting
Council Workshop
July 14, 2008
Page 2of3
4.2 Agricultural Association Fee for Service Agreement
Staff report dated July 8, 2008 recommending that the Corporate Officer be
authorized to execute the Fee for Service Agreement with the Maple and Pitt
Meadows Agricultural Association.
4.3 Discussion re Council Meeting Schedule - Manager of Legislative Services
5. CORRESPONDENCE
The following correspondence has been received and requires a response. Staff is
seeking direction from Council on each item. Options that Council may consider include:
Acknowledge receipt of correspondence and advise that no further action will be
taken.
Direct staff to prepare a report and recommendation regarding the subject matter.
Forward the correspondence to a regular Council meeting for further discussion.
Other.
Once direction is given the appropriate response will be sent.
5.1 Province of British Columbia, Office of the Premier - UBCM Convention
Letter dated July 2, 2008 from Gordon Campbell, Premier, Province of British
Columbia inviting feedback on the Towns for Tomorrow, LocalMotion and Spirit
Square initiatives for the 2008 UBCM Convention and providing information on the
submission of requests for meetings with Ministers during the convention.
6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL
7. MATTERS DEEMED EXPEDIENT
8. ADJOURNMENT -
Checked by: ___________
Date: 0
Council Workshop
July 14, 2008
Page 3 of 3
Rules for Holding a Closed Meeting
A part of a council meeting may be closed to the public if the subject matter being considered'relates to one
or more of the following:
personal information about an identifiable individualwhoholds or is being considered for a position as
an officer, employee or agent of the municipality or another position appointed by the municipality;
personal information about an identifiable individual who is being considered for a municipal award or
honour, or who has offered to provide a gift to the municipality on condition of anonymity;
labour relations or employee negotiations;
the security of property of the municipality;
the acquisition, disposition or expropriation of land or improvements, if the council considers that
disclosure might reasonably be expected to harm the interests of the municipality;
law enforcement, if the council considers that disclosure might reasonably be expected to harm the
conduct of an investigation under or enforcement of an enactment;
litigation or potential litigation affecting the municipality;
an administrative tribunal hearing or potential administrative tribunal hearing affecting them unicipality,
other than a hearing to be conducted by the council or a delegate of council
the receiving of advice that is subject to solicitor-client privilege, including communications necessary for
that purpose;
0) information that is prohibited or information that if it were presented in a document would be prohibited
from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;
(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at
their preliminary stages and that, in the view of the council, could reasonably be expected to harm the
interests of the municipality if they were held in public;
(I) discussions with municipal officers and employees respecting municipal objectives, measures and
progress reports for the purposes of preparing an annual report under section 98 [annual municipal
report]
a matter that, under another enactment, is such that the public may be excluded from the meeting;
the consideration of whether a council meeting should be closed under a provision of this subsection of
subsection (2)
the consideration of whether the authority under section 91 (other persons attending closed meetings)
should be exercised in relation to a council meeting.
information relating to local government participation in provincial negotiations with First Nations, where
an agreement provides that the information is to be kept confidential.
LI
Deep Roots
Greater Heights
District of Maple Ridge
TO: His Worship Mayor Gordon Robson DATE: 20080708
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATTN: Council Workshop
SUBJECT: Agricultural Association Fee for Service Agreement
EXECUTIVE SUMMARY:
Earlier in the year Council directed that staff prepare a fee for service agreement with the Maple
Ridge and Pitt Meadows Agricultural Association. The attached agreement has been prepared to
reflect Council's discussion of the emphasis to be placed on Agricultural Education.
RECOMMENDATION(S):
That the Corporate Officer be authorized to execute the Fee for Service Agreement with the Maple
Ridge and Pitt Meadows Agricultural Association attached to the 2008 07 08 report on this subject.
DISCUSSION:
Background/Context: Council considered the attached report earlier in the year and adopted
the recommendation attached to same. The attached agreement is intended to reflect
Council's discussion of the obligations the Association would have in order to obtain the
requested funding. Staff would appreciate Council's approval of the agreement at the next
workshop meeting so that the requested funding can be advanced ahead of this year's
Country festival.
Desired Outcome(s): See attached
C) Strategic Alignment: See attached
d) Business Plan/Financial Implications: See attached
901
by: Mike Murray / /
General Manager: Comry(urjify Development, Parks and Recreation
1/
Approve'dYy: Paul Gill, BBA, CGA
General Manager: Corporate and Financial Services
Concurre J.L. (Jim) Rule
01 Chief Administrative Officer
4.2
MAPLE RIDGE AND PITT MEADOWS AGRICULTURAL ASSOCIATION
FEE FOR SERVICE AGREEMENT
THIS AGREEMENT dated the 12th day of July, 2008
BETWEEN:
THE CORPORATION OF THE DISTRICT OF MAPLE RIDGE (hereinafter called the "District ")
AND:
THE MAPLE RIDGE AND PITT MEADOWS AGRICULTURAL ASSOCIATION (Hereinafter called, the
"Association")
THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and other recited
consideration, the parties agree as follows:
PREAMBLE
Whereas the Association is incorporated as a non-profit society to familiarize and educate the public about
agriculture and farming through events like the annual Agricultural Fair; to make application for grants and
accept donations for these purposes ; to raise funds for the purposes described; to exchange ideas and
information with other agriculturally based organizations and advisory committees; and to work in
partnership with the above in providing opportunities for the public to learn about farming and its
importance to the community and its resident's long term well being;
And whereas the Association will continue to seek other financial contributions and grants and to raise
monies to support its activities.
And whereas the Association's efforts are sustained through many hours of volunteer contributions to
plan, prepare for and conduct the Association's activities;
And whereas the Association and District have enjoyed a respectful and cooperative working relationship
over the years and commit to the same in future;
Now therefore the parties agree as follows:
SERVICES:
1. The Association agrees to supply the said services, briefly outlined in attached schedule "A", for a
period of three (3) years, commencing on the 12th day of July, 2008.
FEES:
1. In consideration for the Association supplying the services, the District agrees to pay to the
Association as follows:
1/4
Fee For Service Agreement, continued page 2
Twelve thousand dollars ($12,000), on or about July 12th, 2008, twelve thousand dollars ($12,000)
on or about January 1st 2009 and twelve thousand dollars on or about January 1st, 2010 subject
only to the District being able to accommodate the amount within its annual budget. This amount is
intended to be in addition to any further assistance (cash or in kind services) provided through the
Parks and Leisure Services Commission specifically for the operation of the annual Country
Festival.
2. The Association shall not incur any expenses for which the District shall be required to reimburse the
Association, or for which the District in any other way shall become liable to any person.
M. SUPPORTING DOCUMENTS:
A written report related to Deliverables/Measures will be generated by the Society and will be
submitted to the District's Agricultural Advisory Committee on an annual basis, or as otherwise agreed
by both parties. Upon request, a presentation will be made to Council by the Association on an annual
basis with highlights for the year and will also include a new business plan, budget, and deliverables
for the forthcoming year.
The Association shall provide the District with a copy of their Constitution & Bylaws and remain in
good standing with the provincial Registrar. Any changes to the Association's Constitution and Bylaws
will be reported to the District.
The Association shall provide the District with a copy of their annual report and reviewed financial
statements. The Association shall ensure that a review report is prepared on the annual financial
statements by a CA or CGA in good standing. The District reserves the right to audit the Association's
annual statements at the District's discretion and expense.
COMMITTEE REPRESENTATION:
The Association shall allow the District's appointees to attend Board meetings as observers. District
appointees may be Council members and/or District staff who are requested to attend Board meetings on a
quarterly basis.
INDEMNIFICA TION:
The Association agrees to and does hereby indemnify and save harmless the District , its officers and
employees from and against all claims, demands, actions, suits, damages, losses, costs and expenses by
whomsoever brought, made or incurred arising out of directly or indirectly the provision of services by the
Association under this Agreement, and shall maintain a public liability insurance policy with a minimum of
$5M coverage naming the District as an insured party.
OTHER
Renewal will be based on the fulfillment of deliverables from the previous contract, proposed budget,
proposed business plan and new deliverables, the choice of the District to finance, and any other
issues that the District determines are pertinent to contract renewal.
This contract may be terminated by either party upon providing three (3) months notice in writing to the
• other and the Association shall return to the District any unexpended fees paid to the Association by
the District pursuant to S. II. (1) excluding prior financial commitments.
Fee For Service Agreement, continued page 3
ENUREMENT
1. The provisions of this Agreement shall inure to the benefit of and be binding upon the Association, the
Association's heirs, executors, administrators and assigns, and the District, its successors and
assigns.
ENTIRE AGREEMENT/MODIFICATION
1. This Agreement and the attachments comprises the whole agreement between the parties and may not
be modified, changed, amended or waived except by signed written agreement of the parties.
ASSIGNMENT
1. The Association shall not assign (in any manner including by operation of law) or sub-contract any of
its obligations under this Agreement without the prior written consent of the District.
GOVERNING LAW
1. This Agreenent shall be governed by and construed in accordance with the laws and courts of the
Province of British Columbia and shall in all respects be treated as a British Columbia contract.
THE CORPORATE SEAL OF THE CORPORATION
OF THE DISTRICT OF MAPLE RIDGE was
hereunto affixed in the presence of:
Corporate Officer
THE CORPORATE SEAL OF THE MAPLE RIDGE AND PITT MEADOWS
AGRICULTURAL ASSOCIATION was
hereunto affixed in the presence of:
PRESIDENT
SECRETARY
SCHEDULE "A"
Maple Ridge Pitt Meadows Agricultural Association Performance Commitments 2008, 2009 and 2010
The Association commits to:
1. providing a two day Country Festival each year which will include at minimum:
4H competitions of various sorts
Agricultural demonstrations and displays
Home craft displays and competitions
Entertainment opportunities
Opportunities for local non profit organizations to participate in the event in accordance
with Association policies,
3; providing the Country Festival at minimal cost to the public, and to encourage family participation and
attendance noting that the Association will also continue to provide a beer garden and such
entertainment as will be, determined by the Association to be appropriate from time to time to enhance
the event.
participating in a minimum of three other events and activities in Maple Ridge and Pitt Meadows during
the year which will provide the public with opportunities to learn about agriculture and the District's
agricultural heritage,
making school visitations on an as available basis throughout the year to introduce students to the
District's farming heritage and the importance of agriculture in general, and to
preparing a written annual report for submission to the District's Agricultural Advisory Committee in
2008, 2009 and 2010 in accordance with Sec 3 of the agreement. Among the other requirements
these reports will list each of the events and activities, as described above, with the estimated or
recorded attendance where possible.
1/4
riT-&i IMAPLE RIDGE
:flh Columbia 1
Deep Roots
Greater Heights
District of Maple Ridge
TO: His Worship Mayor Gordon Robson DATE: April 29, 2008
and Members of Council FILE NO:
FROM: Chief Administrative Officer ATrN: C.O.W.
SUBJECT Funding Request from the Maple Ridge - Pitt Meadows Agricultural Association
EXECUTIVE SUMMARY:
The attached request for funding from the Maple Ridge - Pitt Meadows Agricultural Association has
been forwarded to staff for a report. The District's Agricultural Advisory Committee Supports the
request for funding.
RECOMMENDATION:
That staff be directed to work with the Maple Ridge and Pitt Meadows Agricultural Association to
develop a fee for service agreement in which the District would provide up to $12,000 each year for
three years, subject to annual budget reviews, in return for the Association accepting responsibility
for a variety of agriculturally oriented education activities including the operation of an annual
country fair, noting that this agreement is in addition to any funding support available to the
Association through the annual Festivals budget and the Association's lease of the Maple Ridge Fair
Grounds at no cost.
DISCUSSION:
a) Background Context:
As Council is aware the organization has had a very long history in the community and the
Municipality has always made an effort to ensure the Fair has a permanent site. In fact the old
"Aggie" grounds were located in the heart of Maple Ridge where all our public facilities are now
located. The Association moved its evnt from downtown Maple Ridge in 1956 when the current
Fairgrounds were purchased for that specific purpose.
The Association finds itself at a crossroads at this point given its dependency on admissions and
the uncertainty of the weather. They are primarily concerned about ensuring that young people in
our community continue to have the opportunity to learn about the importance of agriculture in
all our lives. They do that through the annual "Country Fest" where 4H participants come to
compete and the public gets to see farm animals "up close and personal". They have also been
visiting schools and bringing farm animals to children to help them understand agriculture better.
Unfortunately for events like this to survive without a consistent source of funding, which is not
weather dependent, the Association, like many other Fairs, has had to risk booking expensive
musical acts (which may or may not draw crowds depending on the weather) and run beer
gardens to make ends meet. The Association would prefer to focus on agricultural education and
wish to reach out to families. To do so they are requesting that Maple Ridge and Pitt Meadows
contribute proportionately toward an annual grant of $15,000 ($12,000 from Maple Ridge and
$3,000 from Pitt Meadows). Funding from other sources has already been obtained (i.e. from
Gaming and from the Metro Vancouver Agricultural Advisory Committee). They have provided
evidence of many significantly higher grants provided to other Agricultural Fairs by the
communities in which they are held.
To be clear the Association is requesting this ongoing amount be provided on top of the in kind
support provided through the festival grant program administered by Parks and Leisure Services
which amounts to just under $5,000 and the $3500 amount being provided this year through
the UBCM tourism program to generate greater regional interest. The former is primarily in kind
support necessary to prepare the site for the Country Festival with a small amount of direct
funding made available (about $1,600). The UBCM fuhding will need to be channeled to regional
advertising since that is its purpose and it is only available for 2008 as far as we know.
To reach out to families the Association will also/be moving to a free admission format similar to
Pitt Meadows Day, the Christmas Festival and other family oriented events in the community.
Since the focus is to be on Agricultural Education it is suggested that Council consider entering
into a three year fee for service agreement with the Association for the amount requested with
deliverables such as:
providing a low cost 'Country Festival" which is easily accessible to families and supports
4H activities along with promoting agriculture
providing agriculturally oriented educational opportunities to schools commensurate with
the resources available to the organization
providing support in collaboration with the CEED Centre and others for community
gardens and school gardens
participating in the Agricultural advisory Committee
This approach is consistent with the fee for service agreements already in place with ARMS and
KEEPS for their environmental education work. It may be appropriate to administer the
relationship through the Agricultural Advisory Committee to ensure the work of the Association is
complementary to the work of the committee.
b) Desired Outcome:
The desired outcome is local support for and understanding of agriculture in Maple Ridge.
C) Interdepartmental Implications:
Parks and Leisure services Staff would work with the staff supporting the Agricultural Advisory
Committee to develop the fee for service agreement. Administration of the agreement would fall
to the-Agriculture Advisory Committee in the long term.
Business Plan/Financial Implications:
Council is aware that the grants budget has been extended in 2008 to cover this additional
expense should Council choose to proceed.
Alternatives:
The alternative is to reduce the amount of funding requested to a total of $12,000 including the
UBCM funding and the $1,600 available in cash from the festival grants program. That is not
recommended since the UBCM funds are needed for a specific purpose beyond the Association's
regular activities (a greater amount of regional advertising) and the festival grants funding is
quite minimal.
CONCLUSIONS:
The Maple Ridge and Pitt Meadows Agricultural Association supports agriculture through the
provision of educational activities including the annual country fair. The Fair has been a tradition in
the community for over 100 years. The Association has requested funding to provide educational
activities beyond what they have previously provided and to reach out to families. Other Fairs enjoy
an even greater level of financial support from the Municipalities in which they are located. In light of
this it is recommended that Council authorize staff to develop an appropriate multi year fee for
service agreement with the group, similar 'to the agreements already in place with other
organizations like the Historical Society, for the provision of a service the Municipality wishes to see
available to its citizens and visitors.
Prepared by: Mike Murray
General Manager: Community Development, Parks and Recreation
Approved by: Paul Gill
General Manager, Corporate & Finance
Concurrence: J.L. (Jim) Rule
Chief Administrative Officer
MWM
7-
Iuu.i uv 07/03/08 09:19 FAX
JUL 0 3 2fJ1C
MAYOR
BRITISH
COLUMBIA , , ,
The Best Plane o IV! Earth CXC CAO GM
July 2,2008 A . Othel-~—,
Mayor Robson and Councillors' Act iorr District of Maple Ridge
11995 Haney Place
Maple Ridge, BC V2X 6A9
Dear Mayor Robson and Councillors:
I am looking forward to this year's UBCM Convention "BC Moments: Cool ..Warm ... Smart". As we celebrate
British Columbia's 150h anniversary, it is a great time to reflect and to look ahead.
The partnerships we are building with leading municipalities across our province are essential to strengthening
communities, and maintaining and improving the quality of life and standard of of all those we serve.
As we confront a changing world, British Columbia is leading the country with new revenue sharing arrangements,
new partnerships and renewed vigour. Through working together, we have made record investments in housing,
transportation and policing. New regional centres are becoming a focus of education, business, economic and social
development. We have come a long way and the results are very encouraging.
Please be sure to send in your thoughts on the Towns for Tomorrow, LocalMotion and Spirit Square Initiatives that
were launched at the UBCM Convention in 2006. We want to hear from you, work with you and join with you in
making your community an even better place to live.
If you would like to request a meeting with a Minister on a specific issue during this year's convention, please fill out
the on-line fom at vw.corporate.gov.bc.ca/UBCM/. The invitation code is Meeting1tequest2008. If you have any
questions, please contact my IJBCM Meeting Request Coordinator, Katherine Bergen at 604-775-1600.
I look forward to seeing you at the 2008 UBCM Convention.
Sincerely,
2
Gordon Campbell
Premier
pa: Please join us at the Government of BC Reception to be held on Wednesday, September 24 from 5:00 p.m
to63Opm. at the Penticton Trade and Convention Centre.
5.1
ALL Provncc of 3hish Columbia #740, 999 Cwda Place
Office of the Premier V2ncoiver BC
ww.gov.bc.ca V6C 3E1
MAPLE RIDGE
Deep Roots
Greater Heights
TO:
FROM:.
SUBJECT:
District of Maple Ridge
His Worship Mayor Gordon Robson DATE:
and Members of Council FILE NO:
Chief Administrative Officer ATTN:
Renewal of Ice Rental at Planet Ice
2008 07 11
Council Workshop
EXECUTIVE SUMMARY:
Our current five year agreement to rent ice time at Planet Ice is up at the end of 2008. The District
has an option to renew the agreement every five years and must do so within sixty days of having
been notified of the requirement to renew having been received from the Operator.
The only change to the agreement is an increase to the ice rental rate. The rental rate is a fixed
amount based on the previous rate plus an increase based on a consumer price index calculation
over five years. This increased amount has already been built into our five year financial plan.
The Parks and Leisure Services Commission has reviewed and concurs with the following
recommendation.
RECOMMENDATION(S):
That the ice rental agreement with R G Arenas (Maple Ridge) Ltd. be renewed for a period of five
years commencing January 13, 2009.
DISCUSSION:
Background Context: The District of Maple Ridge entered into an agreement with RG (Maple
Ridge) Ltd. to operate Planet Ice Maple Ridge in 1999. This agreement includes the option to
renew at five year intervals, and we are nearing the date that notification is required to renew for
the upcoming five year term.
For Commission's information, staff conducted an inspection of the facility on Thursday June 26,
2008. The facility appears to be professionally managed in terms of licensing and certifications,
and to be clean and in good operating condition.
Desired Outcome(s): The desired outcome is the provision of sufficient ice time to provide for a
variety of on ice activities for citizens to participate in.
Strategic Alignment (as appropriate): The District encourages active living through the Parks
and Leisure Services Commission. The provision of such services is consistent with creating a
safe and livable community.
4.4
Citizen/Customer Implications: The Commission acquires ice time through the agreement to
make it available to citizens. Without the agreement the Commission would not have sufficient
ice time or dry floor time to meet citizen needs.
Business Plan/Financial Implications: The five year financial, plan includes the required
funding at the rate identified within the agreement.
Alternatives: The are no alternatives given the shortage of ice time availability in other arenas
close to Maple Ridge and Pitt Meadows.
CONCLUSIONS:
RG Arenas (Maple Ridge) Ltd. have provided notification that the current ice rental agreement will be
concluded at the end of the year and have asked the District if it wishes to exercise its option to
renew. The Commission and staff are recommending renewal based on the continuing need for ice
time. /
Mike Murray / )
General Manager: Øommuni Development, Parks and Recreation
Approved b Paul Gill, BBA, C_-
General Manager Corporate and Financial Services
Concurrenck: J.1 (Jim) Rule
(11 Chief Administrative Officer
MWM
Lemorandum
To: Mayor and Council
From: Mike Murray
Date: 11/07/2008
Re: Additional Item to Workshop - Renewal of ice Rental at Planet'löe
Attached please find Item 4.4 which has been added to the Monday, July 14, 2008 Workshop
Meeting.
1
emorandum
To: Mayor and Council
From: Mike Murray
Date: 11/07/2008
Re: Additional Item to Workshop - Renewal of ice Rental at Planet Ice
Attached please find Item 4.4 which has been added to the Monday, July 14, 2008 Workshop
Meeting.
a
I .
I -
-I
Thank you.
'A'
VA
I
MAPLE RIDGE
British CoLumbia
Deep Roots
Greater Heights
TO:
FROM:
SUBJECT:
District of Maple Ridge
His Worship Mayor Gordon Robson DATE:
and Members of Council FILE NO:
Chief Administrative Officer ATTN:
Renewal of Ice Rental at Planet Ice
2008 07 11
Council Workshop
EXECUTIVE SUMMARY:
Our current five year agreement to rent ice time at Planet Ice is up at the end of 2008. The District
has an option to renew the agreement every five years and must do so within sixty days of having
been notified of the requirement to renew having been received from the Operator.
The only change to the agreement is an increase to the ice rental, rate. The rental rate is a fixed
amount based on the previous rate plus an increase based on a consumer price index calculation
over five years. This increased amount has already been built into our five year financial plan.
The Parks and Leisure Services Commission has reviewed and concurs with the following
recommendation.
RECOMMENDATION(S):
That the ice rental agreement with R G Arenas (Maple Ridge) Ltd. be renewed for a period of five
years commencing January 13, 2009.
DISCUSSION:
Background Context: The District of Maple Ridge entered into an agreement with RG (Maple
Ridge) Ltd. to operate Planet Ice Maple Ridge in 1999. This agreement includes the option to
renew at five year intervals, and we are nearing the date that notification is required to renew for
the upcoming five year term.
For Commission's information, staff conducted an inspection of the facility on Thursday June 26,
2008. The facility appears to be professionally managed in terms of licensing and certifications,
and to be clean and in good operating condition.
Desired Outcome(s): The desired outcome is the provision of sufficient ice time to provide for a
variety of on ice activities for citizens to participate in.
C) Strategic Alignment (as appropriate): The District encourages active living through the Parks
and Leisure Services Commission. The provision of such services is consistent with creating a
safe and livable community.
4.4
Citizen/Customer Implications: The Commission acquires ice time through the agreement to
make it available to citizens. Without the agreement the Commission would not have sufficient
ice time or dry floor time to meet citizen needs.
Business Plan/Financial Implications: The five year financial plan includes the required
funding at the rate identified within the agreement.
Alternatives: The are no alternatives given the shortage of ice time availability in other arenas
close to Maple Ridge and Pitt Meadows.
CONCLUSIONS:
RG Arenas (Maple Ridge) Ltd. have provided notification that the current ice rental agreement will be
concluded at the end of the year and have asked the District if it wishes to exercise its option to
renew. The Commission and staff are recommending renewal based on the continuing need for ice
time. /
/
Mike Murray / ) General Manage Development, Development, Parks and Recreation
Approved b Paul Gill, BBA, Ct—'
General Manager Corporate and Financial Services
Concurrenck: J.L'(Jim)Rule
Chief Administrative Officer
MWM
DISTRICT OF Agenda Item: 2.0
MAPLE RIDGE Council Workshop Meeting of: July 14, 2008
That the minutes of the Council Workshop Meeting of July 7, 2008 be adopted as circulated.
"Gordon Robson"
CAFIED DEFEATED DEFERRED AYOR
ACTION NOTICE
TO: - Chief Administrative Officer
- Executive Director
— Mgr - Economic Development
- Mgr - Sustainability & Corp Planning
- Gen Mgr - Corporate & Financial
RCMP
Fire Chief
- Dir - Finance
Chief Information Officer
Gen Mgr - Public Works & Development_________________________________________________
- Dir - Planning
- Dir - Licenses, Permits & By-laws
-. Municipal Engineer
- Mgr - Corporate and Development Eng
- Dir - Engineering Operations
- Dir - Project Engineering
- Gen Mgr - Com. Dev. & Rec. Services
- Dir- Parks&Facilities
- Dir - Recreation
Dir - Community Services
Clerk's Section
- Corporate Officer
- Property & Risk Manager
Lynn Marchand
- Diana Dalton
Amanda Allen
- Amanda Gaunt
- Karen Kaake
The above decision was made at a meeting of the Municipal council held on the date noted above and is sent to
you for notation and/or such action as may be required by your Department.
July 14, 2008
Date Corporate Officer
DISTRICT OF Agenda Item: 4.2
MAPLE RIDGE Council Workshop Meeting of: July 14, 2008
That the Corporate Officer be authorized to execute the Fee for Service Agreement with the Maple
Ridge and Pitt Meadows Agricultural Association as attached to the staff report dated July 8, 2008.
CA DEFEATED DEFERRED
"Gordon Robson"
MAYOR
ACTION NOTICE
TO: - Chief Administrative Officer
- Executive Director
- Mgr - Economic Development
- Mgr - Sustainability & Corp Planning
Gen Mgr - Corporate & Financial
- RCMP
- Fire Chief
- Dir - Finance
- Chief Information Officer
- Gen Mgr - Public Works & Development___________________________________________________
- Dir - Planning
- Dir - Licenses, Permits & By-laws
- Municipal Engineer
Mgr - Corporate and Development Eng
- Dir - Engineering Operations
- Project Engineering
- en Mgr - Com. Dev. & Rec. Services /.e/a4!AA..9- a_.fL,J2_t44.L_t.LJ
- Dir - Parks & Facilities
- Dir - Recreation
- Dir - Community Services
Clerk's Section
- Corporate Officer
- Property & Risk Manager
nn Marchand
iana Dalton ___________________________________________________
Amanda Allen
- Amanda Gaunt
- Karen Kaake
The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to
you for notation and/or such action as may be required by your Department.
July 14, 2008
Date Corporate Officer
DISTRICT OF Agenda Item: 4.3
MAPLE RIDGE Council Workshop Meeting of: July 14, 2008
That a Special Council Meeting be held on July 24, 2008 to deal with all applications from the July
231 2008 Public Hearing.
Gordon Robson"
CAR7tD DEFEATED DEFERRED MAYOR
ACTION NOTICE
TO: — Chief Administrative Officer
— Executive Director
- Mgr - Economic Development
— Mgr - Sustainability & Corp Planning
- Gen Mgr - Corporate & Financial
RCMP
Fire Chief
— Dir - Finance
— Chief Information Officer
- 'n Mgr - Public Works & Development_________________________________________________
Dir - Planning
— Dir - Licenses, Permits & By-laws
— Municipal Engineer
— Mgr - Corporate and Development Eng
— Dir - Engineering Operations
- Dir - Project Engineering
Gen Mgr - Com. Dev. & Rec. Services
- Dir - Parks&Facilities
- Dir - Recreation
— Dir - Community Services -
Clerk's Section
— Corporate Officer
— Property & Risk Manager
— Lynn Marchand
— Diana Dalton
—/ Amanda Allen
...-' Amanda Gaunt -
Karen Kaake
The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to
you for notation and/or such action as may be required by your Department.
July 14, 2008
Date Corporate Officer
DISTRICT OF Agenda Item: 4.4
MAPLE RIDGE Council Workshop Meeting of: July 14, 2008
That the-ice rental agreement with R G Arenas (Maple. Ridge) Ltd. be renewed for a period of five
years commencing January 13, 2009.
"Gordon Robson"
ED DEFEATED DEFERRED MAYOR
ACTION NOTICE
TO: - Chief Administrative Officer
- Executive Director
- Mgr - Economic Development
- Mgr - Sustainability & Corp Planning
- Gen Mgr - Corporate & Financial
RCMP -
Fire Chief
- sir - Finance
- Chief Information Officer
- Gen Mgr - Public Works & Development_________________________________________________
- Dir - Planning
- Dir - Licenses, Permits & By-laws
- Municipal Engineer
Mgr - Corporate and Development Eng
- pir - Engineering Operations
Dir - Project Engineering
V Gen Mgr - Corn. Dev. & Rec. Services
- Dir - Parks & Facilities
- Dir - Recreation -
Dir - Community Services -
Clerk's Section -
- Corporate Officer
- Property & Risk Manager -
- Lynn Marchand
- Diana Dalton - -
- Amanda Allen
- Amanda Gaunt
- Karen Kaake
The above decision was made at a meeting of the Municipal Council held on the-date noted above and is sent to
you for notation and/or such action as may be required by your Department.
July 14, 2008 LA
Date Crç5rate Officer
DISTRICT OF Agenda Item: 4.5
MAPLE RIDGE Council Workshop Meeting of: July 14, 2008
That staff meet with the property owner on Carr Avenue to review the technology being proposed.
Gordon Robson"
lED DEFEATED DEFERRED MAYOR
ACTION NOTICE
TO: - Chief Administrative Officer
- Executive Director
- Mgr - Economic Development
- Mgr - Sustainability & Corp Planning
- Gen Mgr - Corporate & Financial
RCMP
Fire Chief
- Dir - Finance
- Chief Information Officer
en Mgr - Public Works & Development_________________________________________________
- Dir - Planning
Dir - Licenses, Permits & By-laws
- Municipal Engineer
- Mgr - Corporate and Development Eng
Dir - Engineering Operations
- Dir - Project Engineering
- Gen Mgr - Com. Dev. & Rec. Services
- Dir - Parks & Facilities
-. Dir - Recreation
- Dir - Community Services
Clerk's Section
- Corporate Officer
- Prbperty& Risk Manager
- Lynn Marchand
- Diana Dalton
- Amanda Allen
- Amanda Gaunt
- Karen Kaake
The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to
you for notation and/or such action as may be required by your Department.
July 14:2008
Date Corporate Officer
DISTRICT OF I Agenda Item: 5.1
MAPLE RIDGE Council Workshop Meeting of: July 14, 2008
That the letter dated July 2, 2008 from Gordon Campbell, Premier, Province of British Columbia be
received for information. -
/1E
Gordon Robson"
CAy DEFEATED DEFERRED MAYOR
ACTION NOTICE
TO: - Chief Administrative Officer
- Executive Director
- Mgr - Economic Development
- Mgr - Sustainability & Corp Planning
- Gen Mgr - Corporate & Financial
RCMP
Fire Chief
- Dir - Finance
- Chief Information Officer
- Gen Mgr - Public Works & Development___________________________________________________
- Dir - Planning
- Dir - Licenses, Permits & By-laws
Municipal Engineer
- Mgr - Corporate and Development Eng
- Dir - Engineering Operations
- Dir - Project Engineering
- Gen Mgr - Com. Dev. & Rec. Services
- Dir - Parks & Facilities
- Dir - Recreation
Dir - Community Services
Clerk's Section
- Corporate Officer
- Property & Risk Manager
- Lynn Marchand
- Diana Dalton
- Amanda Allen
- Amanda Gaunt
- Karen Kaake
The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to
you for notation and/or such action as may be required by your Department.
July 14. 2008 __________ 6:,
Date Corporate Officer