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HomeMy WebLinkAbout2008-11-03 Workshop - Agenda and Reports.pdfDistrict of Maple Ridge COUNCIL WORKSHOP AGENDA November 3, 2008 10:30 a.m. Blaney Room, 1St Floor, Municipal Hall The purpose of the Council Workshop is to review and discuss policies and other items of interest to Council. Although resolutions may be passed at this meeting, the intent is to make a consensus decision to send an item to Council for debate and vote or refer the item back to staff for more information or clarification. REMINDERS November 3 Closed Council following Workshop Committee of the Whole Meeting 1:00 P.M. November 4 Council Meeting 7:00 p.m. 1. ADOPTION OF THE AGENDA 2 MINUTES - October 27, 2008 3. PRESENTATIONS AT THE REQUEST OF COUNCIL 51 UNFINISHED AND NEW BUSINESS 4.1 Award of Contract, Heavy Rescue Apparatus Replacement Staff report dated October 28, 2008 recommending that Corporate Officer be authorized to execute the contract with (Rocky Mountain Phoenix) R-osenbauer of Lyons, South Dakota for the construction of one Heavy Rescue apparatus. Council Workshop November 3, 2008 Page 2 of 3 5. CORRESPONDENCE The following correspondence has been received and requires a response. Staff is seeking direction from Council on each item. Options that Council may consider include: Acknowledge receipt of correspondence and advise that no further action will be taken. Direct staff to prepare a report and recommendation regarding the subject matter. •c) Forward the correspondence to a regular Council meeting for further discussion. d) Other. Once direction is given the appropriate response will be sent. 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL 7. MATTERS DEEMED EXPEDIENT 8. ADJOURNMENT Checked by:__________ Date: 3Q/Q V Council Workshop November 3, 2008 Page 3 of 3 Rules for Holding a Closed Meeting A part of a council meeting may be closed to the public if the subject matter being considered relates to one or more of the following: personal information about an identifiable individual whoholds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift tothe municipality on condition of anonymity; labour relations or employee negotiations; the security of property of the municipality; the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality; law enforcement, if the council considers that disclosure might reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; litigation or potential litigation affecting the municipality; an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other than a hearing to be conducted by the council or a delegate of council the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; information that is prohibited or information that if it were presented in a document would be prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; (I) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report] a matter that, under another enactment, is such that the public may be excluded from the meeting; the consideration of whether a. council meeting should be closed under a provision of this subsection of subsection (2) the consideration of whether the authority under section 91 (other persons attending closed meetings) should be exercised in relation to a council meeting. information relating to local government participation in provincial negotiations with First Nations, where an agreement provides that the information is to be kept confidential. District of Maple Ridge His Worship Mayor Gordon Robson DATE: October 28, 2008 and Members of Council FILE NO: Chief Administrative Officer ATTN: Council Workshop Heavy Rescue Apparatus replacement Deep Roots Greater Heights TO: FROM: SUBJECT: EXECUTIVE SUMMARY: Earlier this year, the Fire Department received Council's approval to purchase a chassis to replace our ageing rescue truck. The Chassis was ordered and has arrived at Hub Fire in Abbotsford. In June, a request for proposal (RFP) was issued for the design and construction of the body and equipment to complete the construction of the Rescue truck. The proposals have been evaluated based on the criteria contained in the RFP document and we are now seeking council approval to award a purchase order for construction of the Rescue Truck. RECOMMENDATION(S): That the Corporate Officer be authorized to execute the contract with (Rocky Mountain Phoenix) Rosenbauer of Lyons, South Dakota for the construction of One Heavy Rescue apparatus for a cost of $214,618 plus taxes. DISCUSSION: Background Context The Maple Ridge Fire Department is working towards standardizing the chassis style and body components of the fire trucks within our department. This will reduce maintenance costs and improve overall efficiency. The Request for Proposals described the Rescue Truck design and performance specifications. Five - prospective suppliers made initial submissions with detailed drawings. All designs required the fire trucks - to comply with all CMVSS and Canada Transport Regulations, NFPA 1901 standards and ULC Standards. The initial designs submitted were reviewed, and a final design and specifications were reviewed by our Purchasing Department and then circulated for pricing by the suppliers. Desired Outcome(s): To obtain Council's approval to proceed with the construction of one replacement Heavy Rescue Apparatus for the fire department. 4.1 C) Strategic Alignment: The purchase of this truck is in alignment with the Fire Department Master Plan and the Municipal Equipment Replacement Reserve fund. d) Business Plan/Financial Implications: Five manufactures responded with proposals as listed below: Tender Price (Taxes not included) SVI $306,000 Fort Garry Fire Trucks $305,516 Hub Fire Engine $278,760 Rosenbauer $214,618 ITB $206,600 Although ITB's submission appears to be the lowest, it is not complete and is not recommended for the following reasons: • ITB did not meet all the requirements specified by the department and has limited prior experience in constructing heavy rescue trucks. • Several items, that would be required to meet the basic specifications, were listed as options. These additional options would increase the cost of ITB ' s submission by at least $10,000, making it more costly than the proposal from Rosenbauer. Rosenbauer has the next lowest price. They are a large truck manufacturer with extensive experience in designing and building fire trucks. The Fire department apparatus committee performed an analysis of its submission based on the criteria described in the RFP, and found that Rosenbauer complied with the requirements. CONCLUSIONS: The Maple Ridge Fire Department believes that standardizing the chassis and body style of our fire trucks will improve operational efficiency and lower maintenance cost. The specifications and costs proposed by Rosenbauer represent the best value and product to meet the needs of the Fire Department. Therefore we recommend the awarding of the construction of the truck chassis to (Rocky Mountain Phoenix) Rosenbauer of LSfls, South Dakota. Prepared by: Brett'M2ri'Assistant Chief Fire Prevention. Approved by:'Da1e Spence, FiChief, Director of Community Fire Safety Approved by: Pa , orate &Financial Services Concurrence: AL. (Jim) I'uIe / Chief Administrative Officer DISTRICT OF Agenda Item: 4.1 MAPLE RIDGE Council Workshop Meeting of: November 3, 2008 That the Corporate Officer be authorized to execute the contract with (Rocky Mountain Phoenix) Rosenbauer of Lyons, South Dakota for the construction on one Heavy Rescue apparatus for a cost of $214,618.00 plus taxes. "Gordon Robson" CA7'IED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Executive Director - Mgr - Economic Development - Mgr - Sustainability & Corp Planning - Mgr - Communications ZGe gr - Corporate & Financial CfV RCMP Chief .,/ Mgr - Accounting - Chief Information Officer - Gen Mgr - Public Works & Development___________________________________________________ - Dir - Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Mgr - Corporate and Development Eng - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Corn. Dev. & Rec. Services - Dir - Parks & Facilities - Dir - Recreation - Dir - Community Services Clerk's Section - Corporate Officer - Property & Risk Manager - Lynn Marchand Ziana Dalton L/ Amanda Allen - Amanda Gaunt - Karen Kaake The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. November 3. 2008 Date Corporate Officer DISTRICT OF Agenda Item: 2.0 MAPLE RIDGE Council Workshop Meeting of: November 3, 2008 That the minutes of the Council Workshop Meeting of October 27, 2008 be adopted as circulated. "Gordon Robson" CA.R1ED DEFEATED DEFERRED MAYOR ACTION NOTICE TO: - Chief Administrative Officer - Executive Director - Mgr - Economic Development - Mgr - Sustainability & Corp Planning - Mgr - Communications - Gen Mgr - Corporate & Financial RCMP Fire Chief - Mgr - Accounting - Chief Information Officer - Gen Mgr - Public Works & Developme: - Dir - Planning - Dir - Licenses, Permits & By-laws - Municipal Engineer - Mgr - Corporate and Development Er - Dir - Engineering Operations - Dir - Project Engineering - Gen Mgr - Com. Dev. & Rec. Services - Dir - Parks & Facilities - Dir - Recreation - Dir - Community Services Clerk's Section - Corporate Officer - Property & Risk Manager - Lynn Marchand - Diana Dalton - Amanda Allen - Amanda Gaunt - Karen Kaake The above decision was made at a meeting of the Municipal Council held on the date noted above and is sent to you for notation and/or such action as may be required by your Department. November 3, 2008 Date Corporate Officer 71 BRITISH COLUMBIA !he Bet Place onErth NEWS RELEASE For Immediate Release Office of the Premier 20080TP0264-00 1663 Nov. 1, 2008 NEW STEPS TO HELP HOMEOWNERS, SENIORS & RURAL RESIDENTS VICTORIA - Premier Gordon Campbell outlined several new measures today that the Province will take to help B.C. homeowners, seniors and rural residents during these turbulent economic times. "Our government will act to provide new stability for homeowners who are worried about fluctuating property values, and give new options to property taxpayers who are facing economic hardship," Premier Campbell said. "We will also urge the federal government to help seniors make the most of their investments in RRSPs before being forced to draw them down as Registered Retirement Income Funds. We will move to help rural residents and construction workers with a 20-fold increase in funding for improvements to rural resource roads over the next 18 months." New help for homeowners Property assessments locked in: The Province will lock in the property assessment roll for one year to create certainty for homeowners, businesses and local governments. "We know that property values have fluctuated widely since assessments were conducted last July," said Premier Campbell. "To avoid confusion, anxiety and unnecessary assessment appeals prompted by higher-assessed property values that do not reflect current market conditions, we will lock-in B.C.'s assessment rolls at 2007 assessed levels." This measure will provide time for markets to stabilize and reflect proper market values so property owners know how much they will pay in property tax and local governments know how much they will collect to provide services. It will help municipalities who otherwise might be forced to make significant adjustments to mill rates and protect homeowners whose assessments would be higher than the market value of their homes. This will not apply to new homes that have not yet been assessed. This will not affect municipalities' ability to set their own mill rates. Temporary property tax deferment program: The Province will create a new, temporary property tax deferment program. The program will allow people with at least 15 per cent equity in their home, who attest that they are experiencing serious financial difficulties due to current economic conditions, to defer their property tax payment for each of the next two years. Homeowners will not have to pay the deferred taxes until they sell their home, but can pay the Province back earlier if they choose. The Province will charge interest at the prime rate on the balance outstanding on the tax deferment loan, while ensuring local governments receive property tax revenues. This will help homeowners who would otherwise have to try to qualify for a home equity loan during the current credit crunch. -more- -2- This new program is in addition to the current program, which benefits homeowners who are 55 years or older. The program will not impact the provincial budget because it is considered a secured loan. It does affect taxpayer-supported debt to the amount that it is drawn down. Administrative costs to the program will be minimal. New help for seniors Protection of RRSPs from creditors: The Province will act to protect from creditors RRSP investments that are made with banks, just as they are protected now with insurance companies. The Province will introduce legislation to exempt RRSPs and similar prescribed plans from seizure by creditors. Currently, investments with insurance companies are protected from seizure. This will provide the same protection for RRSPs invested in banks. The current law is unfair, as pension and insurance products that are essentially identical to RRSPs are exempt from seizure. It will also end the inconsistent treatment of RRSPs under provincial law and federal law. A special national meeting on RRSPs: At the upcoming First Ministers' meeting Premier Campbell will ask that a special national meeting on RRSPs and Registered Retirement Income Funds (RIFs) be convened to review and amend federal law so people are not forced to convert their RRSPs at age 71. That would mean people could save beyond age 71 and continue to receive tax benefits for purchasing RRSPs. Currently, people who turn 71 are forced to convert their RRSPs and are not able to continue investing in RRSPs. "These are unprecedented times for people in or entering their retirement years," said Premier Campbell. "We know people's RRSPs have been hit by the market downturn and those values won't recover until the market recovers. We should act to give seniors the choices they need to let their RRSPs grow back to pre-September levels." New infrastructure investments to support rural residents The Province will increase funding previously earmarked for resource road maintenance and rehabilitation by more than 20 times to $20 million. Work will be carried out over the next 18 months. Premier Campbell also announced work would be accelerated on key transportation corridors including the Cariboo Connector, improvements to Highway 3, Highway 16, and the Trans-Canada Highway, and decommissioning the toll plaza on the Coquihalla Highway. A number of these measures will be subject to legislative approval. -30- Media Bridgitte Anderson contact: Press Secretary Office of the Premier 604 307-7177 For more information on government services or to subscribe to the Province's news feeds using RSS, visit the Province's website at www.gov.bc.ca.