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Home My WebLink About2016-10-03 Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES October 3, 2016 The Minutes of the City Council Workshop held on , 2016 at 10:00 a.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell W. McCormick, General Manager of Community Councillor K. Duncan Development, Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G Robson F. Quinn, General Manager Public Works and Development Councillor C. Speirs Services L. Darcus, Manager of Legislative Services ABSENT A. Gaunt, Confidential Secretary Councillor T. Shymkiw Other Staff as Required M. MacMillan, Youth Services Programmer R. MacNair, Manager of Bylaws and Licences M. Van Dop, Deputy Fire Chief Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA The agenda was adopted as circulated. 2. MINUTES 2.1 Minutes of the September 19, 2016 Council Workshop Meeting R/2016-448 It was moved and seconded That the minutes of the Council Workshop Meeting of September 19, 2016 be adopted as circulated. CARRIED Council Workshop Minutes October 3, 2016 Page 2 of 6 2.2 Minutes of Meetings of Committees and Commissions of Council R/2016-449 It was moved and seconded That the minutes of the Agricultural Advisory Committee Meeting of June 23, 2016 be received. CARRIED 2.3 Business Arising from Committee Minutes Councillor Speirs provided additional information on the status of discussions pertaining to True North Fraser and backyard chickens by the Agricultural Advisory Committee. 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 4 MAYOR’S AND COUNCILLORS’ REPORTS Councillor Speirs Councillor Speirs attended the Union of British Columbia Municipalities (“UBCM”) annual conference. He provided information on meetings, workshops and seminars he participated in while at conference. Councillor Bell Councillor Bell requested time on the next Council Workshop agenda for a UBCM debrief. Councillor Duncan Councillor Duncan attended a meeting of the Public Art Steering Committee and reported on a photo contest held by the Ridge Meadows Minor Baseball Association with the softball public art installed at Hammond Stadium and on a search for Japanese Community historical sites. She commented on youth and mental health programs and the potential involvement of organizations such as the Ridge Meadows Minor Baseball Association and other sports associations as well. Mayor Read Mayor Read commented on Dr. Adrian Walton, a local vet, who is wearing a pink tutu for the week in support of the situation going on in Montreal with respect to pit bulls. She advised on a possible review of the regulation of pet ownership in Maple Ridge. Council Workshop Minutes October 3, 2016 Page 3 of 6 5. UNFINISHED AND NEW BUSINESS 5.1 Youth Strategy Draft Report Presentation by Laurel Cowan, Planner, Modus Planning, Design & Engagement Inc. Staff report dated October 3, 2016 recommending that the Youth Strategy be endorsed at a Council Meeting. A Power Point presentation was provided. The Youth Services Programmer introduced the Youth Strategy process and outlined the overall goal and the framework. She provided information on workshop sessions held and feedback received from participants. Ms. Cowan highlighted feedback received from the engagement process and advised on resulting recommendations. She outlined the implementation process for the Youth Strategy Plan. It was the consensus that feedback on the youth strategy draft report be provided by Council members through e-mails to staff. R/2016-450 It was moved and seconded That the report dated October 3, 2016 titled “Youth Strategy Draft Report” be referred back to staff. CARRIED 5.2 Remedial Action, Demolition of Hazardous Buildings and Removal of Nuisance Vehicles, 25470 Hilland Avenue Staff report dated October 3, 2016 recommending that buildings at 25470 Hilland Avenue, Maple Ridge, BC be declared a hazardous condition, that the illegally inhabited vehicles on the property be declared a nuisance and that the Owner must demolish the dilapidated and unsafe buildings and remove the nuisance vehicles within thirty (30) days after receiving a copy of the Council resolution. The Manager of Bylaws and Licences reviewed the staff report. She provided a Power Point presentation outlining concerns with the property at 25470 Hilland Avenue and the processes followed by the Bylaws Department to resolve those concerns. Council Workshop Minutes October 3, 2016 Page 4 of 6 R/2016-451 It was moved and seconded 1. That the buildings at 25470 Hilland Avenue., Maple Ridge, BC, legally described as PID 000-947-504, Lot A Section 23 Township 12, New Westminster District Plan 68769 be declared a hazardous condition within the meaning of paragraph 73 1 (a) of the Community Charter; 2. That the illegally inhabited vehicles at 25470 Hilland Avenue, Maple Ridge, BC, legally described as PID 000-947-504, Lot A Section 23 Township 12, New Westminster District Plan 68769 be declared a nuisance within the meaning of paragraph 74 (1) and 74 (2) of the Community Charter; 3. That the Owner must, no later than thirty (30) days after receiving a copy of this resolution, demolish the dilapidated and unsafe buildings and remove the nuisance vehicles. CARRIED Note: Item 9 was dealt with prior to Item 5.3 9 NOTICE OF CLOSED COUNCIL MEETING R/2016-452 It was moved and seconded THAT the October 3, 2016 Council Workshop Meeting be recessed and that the meeting immediately following the recess be closed to the public pursuant to Section 90(1)(e) and 90 (2) of the Community Charter as the subject matter being considered relates to the following: 1. The acquisition of land or improvements of which council considers that disclosure might reasonably be expected to harm the interests of the municipality; and 2. Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90 (1) and 90 (2) of the Community Charter or Freedom of Information and Protection of Privacy Act. CARRIED Note: The meeting was recessed at 11:10 a.m. and reconvened at 2:44 p.m. Councillor Speirs was not in attendance when the meeting reconvened. He joined the meeting at 2:46 p.m. Council Workshop Minutes October 3, 2016 Page 5 of 6 Note: Items 5.3 and 6.1 were dealt with following the Closed Council meeting. 5.3 Hoarding Program/Bylaw Staff report dated October 3, 2016 providing information on the possibility of adopting a program or bylaw regarding hoarding. The Manager of Bylaws and Licences reviewed the report. 6. CORRESPONDENCE 6.1 Upcoming Events October 5, 2016 1:30 p.m. Maple Ridge Public Library Customer Appreciation Day, Maple Ridge Library Organizer: Fraser Valley Regional Library October 5, 2016 7:00 p.m. Fentanyl Forum, The Act Organizer: Strong Kids Team October 6, 2016 7:00 p.m. Local Voices Series, Male Ridge Library Organizer: Maple Ridge Community Heritage Association October 15, 2016 11:00 a.m. Greg Moore Youth Centre’s 15th Anniversary, Greg Moore Youth Centre Organizer: City of Maple Ridge 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL Links to member associations: • Union of British Columbia Municipalities (“UBCM”) Newsletter The Compass o http://www.ubcm.ca/EN/main/resources/past-issues-compass/2016- archive.html • Lower Mainland Local Government Association (“LMLGA”) o http://www.lmlga.ca/ • Federation of Canadian Municipalities (“FCM”) o https://www.fcm.ca/ Council Workshop Minutes October 3, 2016 Page 6 of 6 8. MATTERS DEEMED EXPEDIENT – Nil 10. ADJOURNMENT – 2:49 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ L. Darcus, Corporate Officer