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Home My WebLink About2016-09-12 Workshop Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES September 12, 2016 The Minutes of the City Council Workshop held on September 12, 2016 at 10:00 a.m. in the Council Chamber of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Appointed Staff Mayor N. Read E.C. Swabey, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Community Development, Councillor K. Duncan Parks and Recreation Services Councillor B. Masse P. Gill, General Manager Corporate and Financial Services Councillor G Robson F. Quinn, General Manager Public Works and Development Councillor T. Shymkiw Services Councillor C. Speirs L. Darcus, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required S. Matthewson, Social Planning Analyst T. Cotroneo, Recreation Manager, Youth, Seniors and Neighbourhood Services D. Denton, Property and Risk Manager Note: These Minutes are posted on the City Web Site at www.mapleridge.ca 1. ADOPTION OF THE AGENDA Category 4 Mayor’s and Councillors’ Reports, other than a report by Councillor Masse, will be dealt with following Category 6. The agenda as revised was adopted. 2. MINUTES 2.1 Minutes of the August 29, 2016 Council Workshop Meeting R/2016-419 It was moved and seconded That the minutes of the Council Workshop Meeting of August 29, 2016 be adopted as circulated. CARRIED Council Workshop Minutes September 12, 2016 Page 2 of 6 3. PRESENTATIONS AT THE REQUEST OF COUNCIL Note: Councillor Masse’s report was dealt with prior to Item 5.1. Other reports by Councillors were dealt with following Item 6.2 4 MAYOR’S AND COUNCILLORS’ REPORTS Councillor Masse Councillor Masse reported on the formation of a sub-committee of the Social Policy Advisory Committee titled the Community Dialogue on Homelessness Sub-committee. He advised on the Terms of Reference for the sub- committee, outlined the forums being organized by the sub-committee to allow for public participation and feedback on issues surrounding homelessness and provided details on the topics of each forum. He also advised on a change to be made to the Terms of Reference for the sub- committee. Councillor Robson Councillor Robson advised that a presentation on Community Courts will be held during the Union of British Columbia Municipalities Conference. 5. UNFINISHED AND NEW BUSINESS 5.1 Application for Council Reconsideration of Cancellation of AC Tree Care Business Licence Letter dated September 6, 2016 from Robert Fitz-James, AC Tree Care, requesting Council reconsideration of the suspension of his business licence. R/2016-420 It was moved and seconded That the deadline of ten (10) business days for the reconsideration of the cancellation of the business licence of AC Tree Care be extended to allow the Licence holder to appear before Council. CARRIED 5.2 BC Housing Proposal for Housing and Shelter • BC Housing and Fraser Health in attendance Staff report dated September 12, 2016 recommending that a minimal barrier housing model including a shelter and housing component as proposed by BC Housing be brought forward for public consultation and that staff be directed to develop a Terms of Reference for a Citizen Advisory Committee for the proposed shelter and housing project. Council Workshop Minutes September 12, 2016 Page 3 of 6 The General Manager of Community Development, Parks and Recreation Services reviewed the staff report. Dominic Flanagan, Executive Director Supportive Housing and Programs and Naomi Brunemeyer, Director of Regional Development, BC Housing Mr. Flanagan and Ms. Brunemeyer addressed questions posed by Council members pertaining to the BC Housing proposal for housing and shelter. Denyse Houde, Director of Mental Health and Addictions Ms. Houde addressed questions pertaining to the involvement of Fraser Health in the community and in the proposed development. 5.2.1 R/2016-421 It was moved and seconded That Item 5.2 BC Housing Proposal for Housing and Shelter be deferred to the October 17, 2016 Council Workshop Meeting. DEFEATED Mayor Read, Councillor Duncan, Councillor Shymkiw, Councillor Speirs - OPPOSED 5.2.2 R/2016-422 It was moved and seconded That a minimal barrier housing model that includes a shelter and a housing component as proposed by BC Housing be brought forward for public consultation; and That staff be directed to develop a draft Terms of Reference for a Citizen Advisory Committee for the shelter and housing project proposed by BC Housing for Council’s consideration. CARRIED Councillor Bell, Councillor Masse, Councillor Robson - OPPOSED 5.2.3 R/2016-423 It was moved and seconded That the agenda be revised to defer Item 5.4 to the September 19, 2016 Council Workshop Meeting and that a Scattered Sites Discussion be added to the agenda as a new Item 5.4. CARRIED Council Workshop Minutes September 12, 2016 Page 4 of 6 5.2.4 R/2016-424 It was moved and seconded That the September 12, 2016 Council Workshop Meeting be recessed and reconvened following the Committee of the Whole Meeting. CARRIED Note: The meeting was recessed at 12:51 p.m. and reconvened at 2:31 p.m. Mayor Read was absent when the meeting reconvened. 5.3 Homelessness Communications Update Verbal update & presentation by the Recreation Manager, Youth, Seniors & Neighbourhood Services. The Recreation Manager, Youth, Seniors and Neighbourhood Services gave a PowerPoint presentation on the Communication Strategy for Homelessness and Housing providing the following information: • the goal, objectives and actions going forward • materials to be provided • timelines An example of the communication sheet was distributed. Council members provided feedback on the communication sheet and details expected in communication with the public. Note: Mayor Read rejoined the meeting at 2:51 p.m. Note: Item 5.4 was deferred to the September 19, 2016 Council Workshop Meeting 5.4 Review of Growth in the Suburban Residential and Estate Suburban Land Use Designation Staff report dated August 29, 2016 recommending that the Suburban Residential and Estate Suburban Policy Options table provided be used as a method to determine the approach for Suburban Residential and Estate Suburban land use policies. Council Workshop Minutes September 12, 2016 Page 5 of 6 Note: Item 5.4 Scattered Sites Discussion was added to the agenda to replace Item 5.4 Review of Growth in Suburban Residential and Estate Suburban Land Use Designation 5.4 Scattered Sites Discussion The General Manager of Community Development, Parks and Recreation Services advised that a report will be provided on scattered sites in Maple Ridge and the potential for regulating these sites through local bylaws. 6. CORRESPONDENCE 6.1 Community Advisory Board, Homelessness Partnering Strategy – Request for Proposals – Mayor’s Regional Summit on Homelessness Letter dated August 23, 2016 from Michael Anhorn, Chair, Community Advisory Board, Homelessness Partnering Strategy, informing the City of Maple Ridge that the City’s response to a request for proposal was not recommended. It was the consensus of Council that other funding options be investigated which will allow the proposed summit to be held. It was suggested that the focus of the summit include municipalities within the Fraser Health boundaries. 6.2 Upcoming Events September 23, 2016 9:00 a.m. Demo International 2016 VIP Event – Malcolm Knapp Research Forest Organizer: Ministry of Forests, Lands and Natural Resource Operations September 25, 2016 10:00 a.m. Annual Community Service Sunday – Holy Spirit Anglican Church Organizer: Holy Spirit Anglican Church October 4, 2016 7:00 a.m. ArtWorks for Development Forum – Chances Organizer: Public Art Steering Committee, City of Maple Ridge October 5, 2016 12:00 p.m. Community Living Month BBQ – Greg Moore Youth Centre Organizer: Life After School Transition Committee, City of Maple Ridge October 12, 2016 10 Year Anniversary – Baillie House Organizer: Ridge Meadows Hospice Society & Fraser Health Council Workshop Minutes September 12, 2016 Page 6 of 6 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL Links to member associations: • Union of British Columbia Municipalities (“UBCM”) Newsletter The Compass o http://www.ubcm.ca/EN/main/resources/past-issues-compass/2016- archive.html • Lower Mainland Local Government Association (“LMLGA”) o http://www.lmlga.ca/ • Federation of Canadian Municipalities (“FCM”) o https://www.fcm.ca/ 8. MATTERS DEEMED EXPEDIENT 9. ADJOURNMENT – _______________________________ N. Read, Mayor Certified Correct ___________________________________ L. Darcus, Corporate Officer