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Home My WebLink About2017-12-12 Workshop Minutes Special.pdfCity of Maple Ridge SPECIAL COUNCIL WORKSHOP MINUTES December 12, 2017 The Minutes of the Special Council Workshop Meeting held on December 12, 2017 at 6:05 p.m. in the Blaney Room of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. 0BPRESENT Elected Officials Appointed Staff Mayor N. Read P. Gill, Chief Administrative Officer Councillor C. Bell K. Swift, General Manager of Parks, Recreation & Culture Councillor K. Duncan F. Quinn, General Manager Public Works and Development Councillor B. Masse Services Councillor G Robson C. Nolan, Interim Director of Finance Councillor C. Speirs L. Darcus, Manager of Legislative Services 1BOther Staff as Required ABSENT C. Carter, Director of Planning Councillor T. Shymkiw 2BB. Elliott, Manager of Community Planning 3BL. Benson, Manager of Sustainability and Corporate 4BPlanning Note: These Minutes are posted on the City Web Site at www.mapleridge.ca Note: Councillor Duncan was not in attendance at the start of the meeting. 1. APPROVAL OF THE AGENDA R/2017-627 It was moved and seconded That the agenda of the December 12, 2017 Special Council Workshop Meeting be amended to add Item 5.5 Union of British Columbia Municipalities Resolutions to be sent to the Federation of Canadian Municipalities and be approved as amended. CARRIED Special Council Workshop Minutes December 12, 2017 Page 2 of 6 2. MINUTES 2.1 Minutes of the Council Workshop Meeting of November 21, 2017 and the Special Council Meeting of November 28, 2017 R/2017-628 It was moved and seconded That the minutes of the Council Workshop Meeting of November 21, 2017 and the Special Council Meeting of November 28, 2017 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – Nil 4 MAYOR’S AND COUNCILLORS’ REPORTS Mayor Read advised that TransLink’s Mayors Council has a new Chair - Derek Corrigan (Burnaby) and Vice-Chair – Richard Walton (District of North Vancouver). 5. UNFINISHED AND NEW BUSINESS 5.1 City-Wide Community Amenity Contribution Program Update Staff report dated December 12, 2017 recommending that proposed changes to the City-Wide Community Amenity Contribution Program policy be received as information, that feedback be obtained from the Urban Development Institute and the Greater Vancouver Home Builders Association and that a Reserve Fund Bylaw to establish an Affordable and Special Needs Housing Reserve Fund be prepared. The General Manager, Public Works and Development Services introduced the topic. The Manager of Community Planning then presented a PowerPoint presentation covering the following: • Background: rates set in March 2016 • Community Amenity Contributions (“CAC”) Updates: o number of applications and contributions; o positive response from development community, considered a success • Proposed CAC Directions: o exempt duplex and triplex currently, recommendation to exempt fourplex and courtyard residential be exempt o consideration for CACs in town centre Special Council Workshop Minutes December 12, 2017 Page 3 of 6 • Housing Reserve Fund (apply CACs partially to fund) • Market and Financial Analysis • Initial Industrial Response – mixed support for applying to City centre • Next Steps o Draft Policy to UDI/GVHBA Development Liaison Committee o Affordable and Special Needs Housing Reserve Fund Bylaw • Summary 5.1.1 MAIN MOTION R/2017-629 It was moved and seconded 1) That the proposed changes to the City-Wide Community Amenity Contribution Program Policy 6.31, as outlined in the report titled “City- Wide Community Amenity Contribution Program Update” dated December 12, 2017, be received as information; 2) That feedback be obtained from the Urban Development Institute and the Greater Vancouver Home Builders Association on draft Council Policy 6.31, to be summarized in a future report; 3) That a Reserve Fund Bylaw to establish an Affordable and Special Needs Housing Reserve Fund be prepared. Note: Councillor Duncan joined the meeting at 6:46 p.m. 5.1.2 R/2017-630 It was moved and seconded That Policy No. 6.31 be amended to remove the exemption for the properties in the Town Centre Area Plan boundaries entirely. CARRIED 5.1.3 R/2017-631 It was moved and seconded That Policy No. 6.31 be amended to add the following: That units created beyond the original lot through subdivision for duplexes, triplexes or fourplexes be charged Community Amenity Fees. CARRIED Special Council Workshop Minutes December 12, 2017 Page 4 of 6 5.1.4 R/2017-632 It was moved and seconded That Policy No. 6.31 be amended to add the following: That a single family residential lot if divided then only the resulting lot or lots (not the original lot) be charged the Community Amenity Fees. CARRIED 5.1.5 AMENDMENTS TO MAIN MOTION R/2017-633 It was moved and seconded That Item 1) of the main motion be replaced with: That the City-Wide Community Amenity Contribution Program Policy 6.31, as outlined in the report titled “City-Wide Community Amenity Contribution Program Update” dated December 12, 2017 be adopted as amended and implemented immediately; and That item 2) of the main motion be removed. AMENDMENT CARRIED MAIN MOTION AS AMENDED CARRIED 5.2 Youth Strategy Implementation Schedule Staff report dated December 12, 2017 recommending that staff work with the Maple Ridge Pitt Meadows Katzie Community Network to develop Terms of Reference for a Planning Table to oversee development of a draft implementation schedule for the Youth Strategy. R/2017-634 It was moved and seconded That staff be directed to work with the Maple Ridge Pitt Meadows Katzie Community Network to develop Terms of Reference for a Planning Table to oversee development of a draft implementation schedule for the Youth Strategy for Council’s consideration. CARRIED Councillor Robson - OPPOSED Special Council Workshop Minutes December 12, 2017 Page 5 of 6 5.3 Municipal Advisory Committee on Accessibility and Inclusiveness (“MACAI”) Recommendations for an Age-friendly Sub-committee and Terms of Reference Staff report dated December 12, 2017 recommending that the Maple Ridge Pitt Meadows Katzie Age-Friendly Initiative sub-committee be endorsed as a sub-committee of the Municipal Advisory Committee on Accessibility and Inclusiveness based on draft Terms of Reference. R/2017-635 It was moved and seconded That the Maple Ridge Pitt Meadows Katzie Age-friendly Initiative sub- committee be endorsed as a sub-committee of the Municipal Advisory Committee on Accessibility and Inclusiveness based on the attached draft Terms of Reference and, that this structure be reviewed after a period of three years. Note: Councillor Robson left the meeting at 8:05 p.m. He did not vote on the motion. CARRIED 5.4 Community Safety Plan Approach Staff report dated December 12, 2017 recommending that staff develop a Community Safety Plan in consultation with community partners and stakeholders and that funding for stakeholder meetings be approved from existing budget allocations. R/2017-636 It was moved and seconded That staff be directed to develop a Community Safety Plan in consultation with community partners and stakeholders, based on the approach and timelines outlined in the report “Community Safety Plan Approach” dated December 4, 2017; and further That $10,000 for stakeholder meetings be approved from existing budget allocations. R/2017-637 It was moved and seconded That the staff report dated December 12, 2017 titled “Community Safety Plan Approach” be referred back to staff to provide more detailed information. CARRIED Councillor Speirs - OPPOSED Special Council Workshop Minutes December 12, 2017 Page 6 of 6 5.5 Union of British Columbia Municipalities (“UBCM”) Resolutions to be sent to the Federation of Canadian Municipalities (“FCM”) The Manager of Legislative Services explained the process of UBCM resolutions being forwarded to FCM. She advised that FCM will consider UBCM resolutions which fall under the jurisdiction of the Federal Government. Staff will follow up with Council via email to determine which of the Maple Ridge UBCM resolutions will be forwarded to FCM and whether Council may submit a resolution directly to FCM. 6. CORRESPONDENCE – Nil 7. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil 8. MATTERS DEEMED EXPEDIENT – Nil 9. ADJOURNMENT – 8:40 p.m. _______________________________ N. Read, Mayor Certified Correct ___________________________________ L. Darcus, Corporate Officer