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HomeMy WebLinkAboutCHC 2024-06-06 Agenda.pdfCity of Maple Ridge Community Heritage Commission AGENDA – REGULAR MEETING Thursday, June 6, 2024 at 7:00 pm Meeting Access Information Community Heritage Commission (CHC) meetings are held in a hybrid format. Members of the CHC and the public are asked to join the meeting in-person in the Blaney Room at Maple Ridge City Hall or remotely using the following access information: Join the meeting from your computer, tablet or smartphone https://mapleridge-ca.zoom.us/j/82251296077 Or join the meeting using your phone Dial: 1-778-907-2071 Meeting ID: 82251296077 1.CALL TO ORDER 1.1. Territory Acknowledgement - The City of Maple Ridge carries out its business on the traditional and unceded territories of the Katzie (q̓ic̓әy̓) First Nation and the Kwantlen (qʼʷa:n̓ƛʼәn̓) First Nation. 2.APPROVAL OF THE AGENDA 3.ADOPTION OF MINUTES 3.1.January 25, 2024 3.2.March 7, 2024 4.DELEGATIONS 5.NEW AND UNFINISHED BUSINESS 5.1.Heritage Grant Pilot Program 5.2.Fraser River Heritage Walk Signage 5.3.City Website Update 6.LIAISON UPDATES 6.1.Maple Ridge Historical Society 6.2.Council Liaison 6.3.Staff Liaison 7.TASK FORCE UPDATES 8.QUESTION PERIOD FROM THE PUBLIC 9.ROUNDTABLE 10.ADJOURNMENT Next Meeting: September 12, 2024 Agenda Items Submission Deadline: August 29, 2024 QUESTION PERIOD Question Period provides the public with the opportunity to ask questions or make comments on subjects that are of concern to them. Each person will be given 2 minutes to speak. Up to ten minutes in total is allotted for Question Period. City of Maple Ridge Community Heritage Commission Meeting Minutes January 25, 2024 The Minutes of the Regular Community Heritage Commission Meeting held via Zoom teleconference and hosted in the Blaney Room at Maple Ridge City Hall on January 25, 2024 at 7:00 pm. _______________________________________________________________________________________ COMMISSION MEMBERS PRESENT Councillor Judy Dueck (Virtual) Council Liaison Jared Bissky Member at Large Neha Arora Member at Large Julie Koehn Maple Ridge Historical Society Representative Ross Dunning Maple Ridge Historical Society Representative Gladys Hewson Member at Large Michael Cook Member at Large STAFF PRESENT Jeff White Staff Liaison, Planner 1 Emily Davies Committee Clerk _______________________________________________________________________________________ 1.CALL TO ORDER – 7:02 pm 2.APPROVAL OF THE AGENDA J.Koehn requested an amendment to include Item 5.7 - Heritage BC Week and BCHistorical Federation. R/2024-CHC-001 It was moved and seconded That the agenda for the January 25, 2024, Community Heritage Commission Regular Meeting be approved as amended to include Item 5.7 - Heritage BC Week and BC Historical Federation. CARRIED UNANIMOUSLY 3.ADOPTION OF MINUTES R/2024-CHC-002 It was moved and seconded That the minutes for the November 9, 2023, Community Heritage Commission Regular Meeting be adopted as circulated. CARRIED UNANIMOUSLY 4.DELEGATIONS - NIL 5.NEW AND UNFINISHED BUSINESS 3.1. Community Heritage Commission Minutes January 25, 2024 Regular Meeting Page 2 of 4 5.1. Welcome/ Member Introductions New and returning members introduced themselves to the group. 5.2. Committee Orientation E.Davies provided a general overview of the Commissions proceedings and functions. J.White described the mandate and ongoing work of the Community Heritage Commission (CHC). 5.3. Chair and Vice Chair Selection The commission appointed Jared Bissky as Chair and Ross Dunning as Vice Chair of the Community Heritage Commission for 2024. R/2024-CHC-003 It was moved and seconded That Jared Bissky be appointed as Chair of the Community Heritage Commission for 2024 CARRIED UNANIMOUSLY R/2024-CHC-004 It was moved and seconded That Ross Dunning be appointed as Vice Chair of the Community Heritage Commission for 2024 CARRIED UNANIMOUSLY 5.4. 2024 Meeting Schedule The Commission adopted the 2024 meeting schedule. R/2024-CHC-005 It was moved and seconded That the Commission adopt the 2024 Community Heritage Commission meeting schedule as circulated. CARRIED UNANIMOUSLY 5.5. 2024 CHC Work Plan J.White provided an overview of the draft 2024 CHC Work Plan identifying topics of interest that the Commission may want to pursue. Staff also provided members with a copy of the Community Heritage Commission Minutes January 25, 2024 Regular Meeting Page 3 of 4 Heritage Strategic Plan, a 10-year work plan to be used as a guiding document. 5.6. Heritage Awards Event Planning The Commission discussed vendors for catering, entertainment, advertising, and decorations for the 2024 Heritage Awards. Staff provided updates on multiple actions ahead of the event: several groups have agreed to participate and set up a booth for the event; Staff is working with the communications team to develop a marketing campaign to share on social media; invitations will go out to Mayor and Council, as well as to other advisory committees; staff will be collecting prizes including flowers, books of interest, and gift cards to local businesses. Staff asked for volunteers to help set up and take down the event – J. Koehn and R. Dunning both agreed to participate. 5.7 2024 Heritage BC Week and BC Historical Federation J. Koehn provided information about two upcoming Heritage week conferences across BC.Heritage BC will be hosting an event May 1st – 3rd in Nelson, and the BC HistoricalFederation will be hosting a conference, including a bus tour, on May 4th in Chilliwack. R/ 2024-CHC-006 It was moved and seconded That the Community Heritage Commission (CHC) allocate $225 for three (3) members of the CHC to attend the BC Historical Federation Conference in Chilliwack on May 4, 2024 CARRIED UNANIMOUSLY 6.LIASION UPDATES 6.1. Maple Ridge Historical Society J. Koehn provided an update on the Maple Ridge Historical Society campaigns and events including the CP Holiday train in December 2023, and the updates needed for the Caboose at the Maple Ridge Museum. 6.2. Council Liaison Councillor Dueck provided an update on the City’s budget survey and encouraged members to provide their feedback. The Council Liaison also provided an update on the proposed Hammond Recreation Facility. Community Heritage Commission Minutes January 25, 2024 Regular Meeting Page 4 of 4 6.3. Staff Liaison J. White provided further information about the upcoming 2024 Heritage Awards. Commission members asked questions and engaged in discussion. 7.TASK FORCE UPDATES – NIL 8.QUESTION PERIOD FOR THE PUBLIC – NIL 9.ROUNDTABLECommunity Heritage Commission members provided updates and reports on issues andactivities relating to community heritage. 10.ADJOURNMENT − 8:10 pm The next regular meeting of the Community Heritage Commission March 7, 2024 Jared Bissky, Chair /ed City of Maple Ridge Community Heritage Commission – Regular Meeting March 7, 2024 The Minutes of the Regular Community Heritage Commission Meeting held virtually and hosted in the Blaney Room at Maple Ridge City Hall on March 7, 2024, at 7:00 pm. _______________________________________________________________________________________ COMMISSION MEMBERS PRESENT Councillor Judy Dueck, Acting Chair Council Liaison Michael Cook Member at Large Gladys Hewson Member at Large STAFF PRESENT Emily Davies Committee Clerk Kelly Hills Committee Clerk Jeff White Planner 1, Staff Liaison ABSENT Neha Arora Member at Large Jared Bissky, Chair Member at Large Ross Dunning, Vice Chair Maple Ridge Historical Society Representative Julie Koehn Maple Ridge Historical Society Representative _______________________________________________________________________________________ 1.CALL TO ORDER – 7:16 pm 2.APPROVAL OF THE AGENDA That the agenda for the March 7, 2024 Community Heritage Commission RegularMeeting be approved as circulated. Unable to vote on approval of agenda due to lack of quorum 3.ADOPTION OF MINUTES That the minutes for the January 25, 2024 Community Heritage Commission RegularMeeting be adopted as circulated.Unable to vote on adoption of minutes due to lack of quorum 4.DELEGATIONS - NIL 5.NEW AND UNFINISHED BUSINESS 5.1. Heritage Awards Debrief J. White provided an update on the Heritage Awards held on February 21, 2024, and lead a discussion on improvements for the following year. Discussion included improvements to the number of people in attendance by advertising earlier, reaching senior citizens by 3.2. Community Heritage Commission Minutes March 7, 2024 Page 2 of 3 contacting the local senior centers; and reaching younger people by contacting School District No. 42 at the start of the school year. 5.2. 2024 Work Plan Prioritization J. White provided Members with a handout listing 2024 work plan items and asked Members to review the list to identify items they would like to prioritize for 2024. 5.3. Heritage Grant Pilot Program J. White lead the discussion about the proposed Heritage Grant Pilot Program and asked Members to consider the program criteria. 6.LIASION UPDATES 6.1. Council Liaison Councillor Dueck provided an update on Council budget deliberations, which included a taxincrease to focus on community safety initiatives and, cybersecurity. 6.2. Staff Liaison J.White provided an update on community events related to heritage, which included the Heritage BC event May 1 to 3, 2024, and the BC Historical Federation Conference in Chilliwack May 4, 2024. J. White reminded members that the Community Heritage Commission had allocated funds for three members to attend the BC Historical Federation Conference and those members who wanted to attend should contact him soon. 7.TASK FORCE UPDATES – NIL 8.QUESTION PERIOD FOR THE PUBLIC – NIL 9.ROUNDTABLE Community Heritage Commission Members provided updates on issues and activitiesrelating to community heritage in the community. Community Heritage Commission Minutes March 7, 2024 Page 3 of 3 10.ADJOURNMENT − 8:10 pm The next regular meeting of the Community Heritage Commission will be held on Thursday May 9, 2024, at 7:00 pm. Councillor Judy Dueck, Acting Chair /kh Page 1 of 3 Community Heritage Commission (CHC) TO: Commission Members MEETING DATE: May 9, 2024 FROM: Staff Liaison SUBJECT: Heritage Grant Pilot Program Purpose To discuss the launch of the Heritage Grant Pilot Program targeted for September 2024. $20,000 in funding has been approved for this year. There is the opportunity for Commission Members to review Heritage Grant Programs operated in other cities (e.g., Delta, Surrey, Richmond, Langley Township, Kelowna, etc.) ahead of the May 9 CHC meeting and share ideas/best practices for consideration as part of the new program for Maple Ridge. Additionally, Commission Members are asked to share any organizations or groups conserving intangible heritage in Maple Ridge to ensure they are contacted and made aware of the funding opportunities when the Heritage Grant Program launches. The Community Heritage Commission will review applications, inform applicants of outcomes, and distribute funds after a project has been completed. Background On January 28, 2020, Council received a presentation regarding the draft Heritage Incentives Review report by Don Luxton & Associates, who was hired by the Community Heritage Commission (CHC) for this work. The draft recommendation presented was to establish a Heritage Grant Program with a proposed funding amount of $80,000 per annum as the review found that greater success of heritage conservation is achieved with programs that include both regulations and financial incentives. At the February 28, 2023, Council Workshop, the draft eligibility requirements and delivery model approach were presented to Council. Based on Council’s supportive comments at the February 28, 2023, Workshop meeting, the CHC has determined appropriate funding eligibility requirements and is proposing a delivery model. The Heritage Grant Pilot Program is now being proposed as a 5-year trial with a funding amount of $20,000 per annum. The Grant Program aims to incentivize property owners of heritage buildings to protect and sustainably maintain their heritage asset and for organizations to conserve intangible heritage resources, such as traditional dance, language, and recipes. Eligibility for funding is proposed to encourage listings on the Heritage Register or pursuit of legal protection through a bylaw, such as a heritage designation or Heritage Revitalization Agreement. Currently, there are 41 properties on the Maple Ridge Community Heritage Register, with 21 of those properties also being protected by a Heritage Designation Bylaw and/or Heritage Revitalization Agreement Bylaw. However, there are over 100 sites identified on the Heritage Inventory as having heritage value, but the Heritage Inventory does not provide any legal protection and is solely an inventory tool. Currently, there is no documentation to conserve intangible heritage in Maple Ridge. 5.1. Page 2 of 3 The retention of heritage character helps instill community identity and pride, provides historical continuity and connection for residents, and promotes a sense of place for current and future generations. Heritage conservation is also important economically, as the protection of heritage resources can protect property value and provide opportunities for businesses and tourism. Lastly, conserving heritage buildings supports sustainable and environmentally conscious development as heritage buildings embody energy and carbon that through demolition would produce more energy consumption for new materials to build replacement buildings. Program Overview The Heritage Grant Pilot Program is proposed to run for 5 years, with annual updates to Council including an initial report. The program is anticipated to start in September 2024 to align with Maple Ridge's 150th anniversary of incorporation. It is proposed that the funds would be administered by the CHC throughout the five years. The CHC will review applications and recommend successful applications to Council for decision. Who Can Apply? The funding would be for private homeowners who have taken the steps to formally protect their property and are looking to conserve the exterior heritage attributes of their property or improve structural integrity of the building to enable the longevity (e.g. foundations). The funding would also be for organizations or groups that want to conserve intangible heritage by documenting or teaching oral traditions, performing arts, social practices, rituals, festive events, knowledge and practices that is important to a community and is at risk of being forgotten. Funding Streams The program proposed is an annual stream of funding that has two tiers. If a property is only on the Heritage Register, the amount of funding is much lower than a property that is protected by a Heritage Designation Bylaw and/or Heritage Revitalization Agreement. 1.Built Heritage a)Heritage Register Only i.For projects that are on the Heritage Register, up to $2,000. ii.Funds are distributed based on number of eligible applications. b)Heritage Bylaw or Agreement Only i.For projects that are Designated or have a Heritage Revitalization Agreement, up to $10,000. ii.Funds are distributed based on number of eligible applications. *projects that are retrofitting to increase energy efficiencies may be awarded up to an additional $1,000 in funding. 2.Intangible Heritage a)Heritage Register Only i.For projects that conserve intangible heritage, up to $5,000. ii.Funds are distributed based on number of eligible applications. Page 3 of 3 Evaluation Criteria For projects that conserve built heritage, funds will be considered for exterior conservation, restoration, or rehabilitation projects of heritage attributes that meet the intent of the Standards and Guidelines for the Conservation of Historic Places in Canada (historicplaces.ca). For projects that conserve intangible heritage, funds will be considered for the teaching or documentation of that intangible heritage that is at risk of being forgotten by the community. Intangible heritage includes, but not limited to, oral traditions, performing arts, social practices, rituals, festive events, knowledge, and practices. Page 1 of 3 Community Heritage Commission (CHC) TO: Commission Members MEETING DATE: May 9, 2024 FROM: Staff Liaison SUBJECT: Fraser River Heritage Walk Signage Purpose To recruit Commission Members interested in assessing and photographing the current condition of signage along the Fraser River Heritage Walk to identify any repairs that are required. The assessment can be completed during the summer prior to the next CHC meeting in September. There is also the opportunity to update the mapping and City webpage for the Heritage Walk to help raise community awareness about the heritage in this area. Background The Fraser River Heritage Walk links the key heritage sites in Port Haney with a paved walkway. Beginning at the refurbished Port Haney Wharf, now equipped with a landing for river traffic, the walk takes you through an underpass of the Haney Bypass to historic Haney House. You may stop there to admire the river view, or sit on a bench in the Haney orchard at the top of the garden. Winding through a residential area, the walk takes you to Brickwood Park on the corner of 225 Street and 116 Avenue. From there it is an easy stroll to the Maple Ridge Museum along 116 Avenue. The River Walk is open year round. 1. Port Haney Wharf and Office The Port Haney Wharf and Office is a false front building that was constructed in 1935 as a real estate and insurance office in upper Haney. It was moved in 1950 when the Post Office on 224 Street was built. Roy Beckstrom Towing Company used it as an office on the riverfront until the early 1980s. It was moved again onto the Port Haney Wharf after restoration in 1992. 5.2. Page 2 of 3 2. Original Post Office The Post Office was housed in various general stores until this building was erected in 1932 as the first separate post office. Because many businesses had moved to the upper town, this building was used as a post office only until 1939. It is now a residence. 3. Bank of Montreal The Port Haney branch of the Bank of Montreal was opened in 1911 and was the first and only bank in the community and had living quarters upstairs for the manager. When the present Bank of Montreal was built on the Lougheed Highway in 1932, this building was used for housing. The building was restored as the Billy Miner Pub in 1981. 4. Manse The Manse next door to St. Andrew's Presbyterian Church was built in 1905 to house the Rev. William Reid and his seven children. It was sold in 1957 to buy a new manse and it remains as a private home. 5. St. Andrew's Heritage Church Hall The brick-faced St. Andrew's Presbyterian Church was built as a Presbyterian church in 1888 on land donated by Thomas Haney. The steeple was added in 1934 to house the Methodist Church bell. St. Andrew's became a United Church in 1926 and continued to serve a congregation until 1957 when it was replaced by the larger church at 222 Street and Dewdney Trunk Road. The heritage church is now used as a small community hall, operated by the Maple Ridge Historical Society. 6. Prince David Lodge Masonic Hall The Prince David Lodge Masonic Hall was originally constructed on the Lougheed Highway (north side between 224 Street and 225 Street) in 1931, and moved to its present location on 116 Avenue in 1980. The hall has been in continuous use since it was built. 7. Old Haney Post Office The old Post Office stood on Fraser Street to serve as the Haney Post Office from 1939 until 1951. It was used by several retail stores until the Maple Ridge Historical Society moved it in 1979 to Callaghan Park where it serves as a preschool. 8. Haney House This gracious family home was built in 1883 on the brow of a hill overlooking the Fraser River by pioneer Thomas Haney for his wife Anne and family. They came to Maple Ridge in 1876 and founded the town of Port Haney in 1882. Members of the Haney family lived in the home until 1979 when it was donated to the people of Maple Ridge. Haney House has been open to the public since 1981. Features of the main floor are a farm kitchen, family portraits and furnishings in the parlour and dining room. Upstairs is a fully furnished master bedroom, little girl's room, priest's room and bathroom. 9. Haney House Orchard Surrounding Haney House are heritage gardens and remnants of the original orchard. The efforts of caretakers are reflected in the restoration of the gardens to perennial plantings of old-fashioned species. Page 3 of 3 10. Port Haney Brick Company Office The office for the Port Haney Brick and Tile Company was built in 1930 of solid brick, tile and cement as workspace and as a showcase for the Brick Company. Located in Jim Hadgkiss Park it is now part of the Maple Ridge Museum and is used as meeting, activity and work space. 11. Maple Ridge Museum The Maple Ridge Museum is housed in the 1907 manager's home for the Port Haney Brick and Tile Company, which operated until 1977. After demolition of the brick works, the land and two remaining buildings were donated to the City by the Baynes family for a park. The main floor tells the story of the Katzie First Nation and the pioneer settlement period as well industry and displays of household goods. On the lower level is a late 1920s era model railway diorama showing the strong influence of the CPR on the area's growth plus the role of railway logging. 12. Caboose This 1944 CPR Caboose is one of a rare few remaining all-wood cabooses from WWII days. The plywood sheathing and action colours have all been replaced as part of a restoration to the as-built appearance. One side has the popular "script" lettering and the other side has the first "block" scheme. The interior retains the in-service configuration. It is open to visitors during tours and on the last Sunday of every month. Page 1 of 1 Community Heritage Commission (CHC) TO: Commission Members MEETING DATE: May 9, 2024 FROM: Staff Liaison SUBJECT: City Website Update Purpose To recruit Commission Members interested in reviewing heritage webpages on the City’s new website. With the launch of the new website, there is the opportunity for Commission Members to identify any important heritage information that we may wish to add and discuss how we can improve the heritage webpages to raise further awareness about heritage in the community. 5.3.