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HomeMy WebLinkAbout2021-09-28 Adopted Council Workshop Meeting Minutes.pdfCity of Maple Ridge COUNCIL WORKSHOP MINUTES September 28, 2021 The Minutes of the City Council Meeting held on September 28, 2021 at 10:00 a.m. held virtually and hosted in the Council Chambers of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef ABSENT Councillor C. Meadus Appointed Staff A. Horsman, Chief Administrative Officer S Hartman, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services C. Crabtree, General Manager Corporate Services D. Pollock, General Manager Engineering Services P. Hlavac-Winsor, General Counsel and Executive Director, Legislative Services S. Nichols, Corporate Officer T. Thompson, Chief Financial Officer Other Staff as Required L. Benson, Program Manager, Corporate Planning and Consultation C. Goddard, Director of Planning D. Olivieri, Manager of Corporate Planning and Consultation These Minutes are posted on the City Web Site at www.mapleridge.ca Note: Due to the COVID-19 pandemic, Councillor Robson and Councillor Yousef participated electronically. The Mayor chaired the meeting from Council Chambers. Note: Councillor Duncan was absent at the start of the meeting 1. APPROVAL OF THE AGENDA R/2021-WS-070 It was moved and seconded That the agenda of the September 28, 2021 Council Workshop Meeting be approved as circulated. CARRIED Council Workshop Minutes September 28, 2021 Page 2 of 4 2. ADOPTION OF MINUTES 2.1 Minutes of the September 7, 2021 Council Workshop Meeting R/2021-WS-071 It was moved and seconded That the minutes of the Council Workshop Meeting of September 7, 2021 be adopted as circulated. CARRIED 3. PRESENTATIONS AT THE REQUEST OF COUNCIL – nil 4. UNFINISHED AND NEW BUSINESS 4.1 Alouette-Stave-Ruskin Water Use Plan Order Review Presentation by BC Hydro Staff report dated September 28, 2021 providing background information prepared by BC Hydro outlining issues which may be considered in development of a new Water Use Plan (WUP) Order. The General Manager of Engineering Services introduced the item. M. Ramos, Community Relations BC Hydro, introduced the presenters. K. Miltimore, Strategic Lead, provided a detailed presentation on the review of existing orders and outlined the next steps in the process. Note: Councillor Duncan entered the meeting electronically at 10:07 a.m. during the presentation. BC Hydro representatives responded to questions from Council. The Mayor requested clarification on the requirement of the Order and First Nation consultation. It was clarified that the Order sets out how BC Hydro needs to operate within confines of a water licence under the Water Sustainability Act. Council Workshop Minutes September 28, 2021 Page 3 of 4 4.2 Maple Ridge Social Services: Outcomes of the Gap Analysis Staff report dated September 28, 2021 recommending that housing related priority areas and community safety related priority areas identified in the findings of the Maple Ridge Housing and Mental Health, and Substance Use Research Project be reviewed and recommendations be provided for consideration. The Director of Planning introduced the item. He also introduced Monica Petek, Researcher, Social Planning and Research Council of British Columbia. Ms. Petek provided a detailed presentation on the City of Maple Ridge Housing, Mental Health and Substance Use Research Project. The Chief Administrative Officer clarified that the results of the presentation are consistent with the Terms of Reference of the CSSI program. Staff advised that the 2020 scooping report had formed the basis for this report. Note: Councillor Yousef left the meeting at 11:36 a.m. and returned at 11:40 during the discussion. R/2021-WS-072 Moved and seconded That the staff report dated September 28, 2021 titled “Maple Ridge Social Services: Outcomes of the Gap Analysis” be received into the record and be referred back to staff for further consideration. CARRIED Note: The meeting recessed at 11:53 a.m. and reconvened at 11:59 a.m. Councillor Duncan and Councillor Robson were not in attendance when the meeting reconvened and joined electronically at 12:03 p.m. 4.3 Business Planning Fall Check-In Staff report dated September 28, 2021 introducing educational videos and a presentation providing additional context as part of the business planning Fall check-in to ensure alignment with business planning in November 2021. The Chief Administrative Officer spoke on the purpose of the presentation and introduced the Chief Financial Officer. The Manager of Corporate Planning and Consultation provided a presentation and video titled “How Your Tax Dollars Are Spent” and outlined the financial planning process. The Chief Administrative Officer advised on the proposed 3.6% tax rate increase. Staff responded to questions from Council. Council Workshop Minutes September 28, 2021 Page 4 of 4 4.4 Follow-up Report: Options for Reducing GHG Emissions from Buildings and Transportation Staff report dated September 28, 2021 providing additional information to a report provided at a Council Workshop Meeting held on April 27, 2021. The Program Manager, Corporate Planning and Consultation, provided a detailed presentation outlining the history of information provided to Council pertaining to GHG Emissions and providing additional information on ways in which the City could take action to reduce community greenhouse gas emissions from buildings and transportation. 5. CORRESPONDENCE – Nil 6. BRIEFING ON OTHER ITEMS OF INTEREST/QUESTIONS FROM COUNCIL – Nil 7. MATTERS DEEMED EXPEDIENT – Nil 8. ADJOURNMENT – 3:55 p.m. _______________________________ M. Morden, Mayor Certified Correct ___________________________________ S. Nichols, Corporate Officer