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HomeMy WebLinkAbout2024-02-27 Adopted Regular Council Meeting Minutes.pdf~ Maple Ridee -- CITY OF MAPLE RIDGE REGULAR COUNCIL MEETING MINUTES FEBRUARY 27, 2024 The Minutes of the Regular Council Meeting held virtually and hosted in Council Chambers on February 27, 2024 at 7:00 pm at City Hall, 11995 Haney Place, Maple Ridge, BC for the purpose of transacting regular City business. PRESENT Elected Officials Mayor D. Ruimy Councillor K. Carreras Councillor 0. Dozie Councillor J. Dueck Councillor S. Schiller Councillor J. Tan Councillor A Yousef ABSENT Appointed Staff S. Hartman, Chief Administrative Officer C. Mushata, Corporate Officer, Director of Legislative Services Other staff as required M. Adams, Director of Bylaw, Licensing & Community Safety K. Anastasiadis, Manager, Intergovernmental Affairs M. Best, Interim Director of Planning C. Bevacqua, Clerk 3 C. Cowles, Manager of Bylaw & Community Safety A Grochowich, Manager of Community Planning M. Halpin, Manager of Transportation J. Khaira, Manager of Engineering Design & Construction J. Kim, Computer Support Specialist Z. Lifshiz, Director of Strategic Development, Communications, and Community Engagement C. Nolan, Deputy Director of Finance W. Oleschak, Director of Engineering Operations D. Olivieri, Manager of Corporate Planning and Consultation R. Ollenberger, Manager of Development Engineering V. Richmond, Director of Parks & Facilities L. Talanchuk, Manager of Procurement T. Westover, Director, Economic Development Note: These Minutes and a video of the meeting are posted on the City's Web Site at https://mapleridge.primegov.com/public/portal NOTE: Councillor Carreras and Councillor Yousef attended the meeting virtually. 1. CALL TO ORDER -7:05 pm 1.1 Territory Acknowledgement The Mayor provided the land acknowledgement. 2. AMENDMENTS TO THE AGENDA Document: 3695763 Regular Council Meeting Minutes February 27, 2024 Page 2 of 13 3. APPROVAL OF AGENDA 3.1 Approval of the Agenda R/2024-O1-020 Moved and seconded That the agenda for the February 27, 2024 Regular Council meeting be approved as circulated. 4. ADOPTION OF MINUTES 4.1 Minutes R/2024-CM-02 7 Moved and seconded That the following minutes be adopted as circulated: • Special Council (to Close) -January 16, 2024 • Special Council (to Close) -January 23, 2024 • Regular Council -January 30, 2024 • Special Council (to Close) -February 1, 2024 • Special Council -February 6, 2024 • Special Council (to Close) -February 6, 2024 • Special Council -February 13, 2024 • Special Council (to Close) -February 20, 2024 5. PRESENTATIONS AT THE REQUEST OF COUNCIL -NIL 6. DELEGATIONS 7. CONSENT AGENDA R/2024-CM-022 Moved and seconded CARRIED CARRIED THAT the items contained in the February 27, 2024, Regular Council Consent Agenda be received into the record. CARRIED 7.1 Board of Variance Appointment The following committee appointment was released from the Closed Council Meeting held on February 20, 2024: Jared Bissky, Member at Large, be appointed to the Board of Variance for a three-year term (March 5, 2024 -March 5, 2027) Document: 3695763 Regular Council Meeting Minutes February 27, 2024 Page 3 of 13 7.2 Heritage Awards The following information was released from the Closed Council Meeting held on February 6, 2024: That the residence at 11395 205 Street be awarded the Heritage Site Award; That Emil Barrow be awarded the History Hero Award; That the Dewdney-Alouette Railway Society be awarded the Sheila Nickols Award; That the CEED Centre Society be awarded the Stewardship of a Community Cultural Asset Award. 7.3 Committee and Taskforce Minutes Advisory Design Panel • November 29, 2023 Community Heritage Commission • November 9, 2023 Economic Development Advisory Committee • November 30, 2023 Environmental Advisory Committee • June 14, 2023 • November 8, 2023 Municipal Advisory Committee on Accessibility and Inclusiveness • November 16, 2023 Public Art Steering Committee • November 2, 2023 • January 11, 2024 Social Policy Advisory Committee • April 5, 2023 • December 11, 2023 Transportation Advisory Committee • November 29, 2023 Mayor's Taskforce on Climate Action • January 8, 2024 8. UNFINISHED BUSINESS -Nil Document: 3695763 CARRIED Regular Council Meeting Minutes February 27, 2024 Page 4 of 13 9. BYLAWS NOTE: Items 9.3 to 9.6 are from the Public Hearing of February 20, 2024. 9.1 2018-448-RZ.01, 12061 Laity Street Maple Ridge Heritage Designation and Revitalization and Tax Exemption Agreement Amending Bylaw No. 7981-2023 Extend the completion date in the Heritage Revitalization Agreement for the conservation of the Gillespie Residence on the subject site. R/2024-CM-023 Moved and seconded That Maple Ridge Heritage Designation and Revitalization and Tax Exemption Agreement Amending Bylaw No. 7981-2023 be adopted. CARRIED 9.2 Maple Ridge Code of Conduct Bylaw No. 7976-2023, Maple Ridge Council Code of Conduct Repeal Bylaw No. 7986-2024, Elected Officials Oath of Office Bylaw No. 7975- 2023, Maple Ridge Council Remuneration Amendment Bylaw No. 7974-2023 To incorporate an Integrity Commission function within the Code of Conduct, adoption of a bylaw that incorporates adherence to the Code of Conduct in the oath or solemn affirmation of office, and amendments to the Remuneration Bylaw to reduce a member's remuneration based upon the Integrity Commission's finding of a breach of the Code of Conduct. R/2024-CM-024 Moved and seconded That Maple Ridge Code of Conduct Bylaw No. 7976-2023 be adopted. R/2024-CM-025 Moved and seconded CARRIED With Councillor Yousef Opposed Maple Ridge Council Code of Conduct Repeal Bylaw No. 7986-2024 be adopted. R/2024-CM-026 Moved and seconded That Elected Official Oath of Office Bylaw No. 7975-2023 be adopted. R/2024-CM-027 Moved and seconded CARRIED CARRIED That Maple Ridge Council Remuneration Bylaw No. 7330-2017, Amendment Bylaw No. 7974-2023 be adopted. CARRIED Document: 3695763 Regular Council Meeting Minutes February 27, 2024 Page 5 of 13 9.3 2021-389-RZ, 11619, 11631 and 11639 Adair Street, RS-1 to RT-2 The application is to rezone the subject property to permit the future construction of three triplexes on three separate lots. R/2024-CM-028 Moved and seconded THAT Maple Ridge Zone Amending Bylaw No. 7793-2021 be given third reading. CARRIED 9.4 2019-051-RZ.11405 236 Street, RS-3 to RM-1 The application is to rezone the subject property to permit the future construction of 18 townhouse units on the developable portion of the site. R/2024-CM-029 Moved and seconded THAT Maple Ridge Official Community Plan Amending Bylaw No.7535-2019 be given third reading; and THAT Maple Ridge Zone Amending Bylaw No. 7536-2019 be given third reading. 9.5 2021-280-RZ, 22306 122 Avenue, RS-1 to RT-2 To permit the future construction of a fourplex. R/2024-CM-030 Moved and seconded CARRIED That Maple Ridge Zone Amending Bylaw No. 7773-2021 be given third reading. CARRIED 9.6 2023-350-RZ, 24070 128 Avenue and 24195 Fern Crescent, RS-3 to CD-5-23 The application is to rezone the subject property to facilitate the development of 47 townhouse dwelling units. R/2024-CM-03 7 Moved and seconded That Maple Ridge Official Community Plan Amending Bylaw No. 7980-2023 be given third reading and; That Maple Ridge Zone Amending Bylaw No. 7979-2023 be given third reading. Document 3695763 DEFEATED With Mayor Ruimy, Councillors Carreras, Dozie, Schiller and Tan opposed Regular Council Meeting Minutes February 27, 2024 Page 6 of 13 10. COMMITTEE REPORTS AND RECOMMENDATIONS 10.1 2023-056-AL, 26060 124 Avenue Application to subdivide Land within the Agricultural Land Reserve at the subject property. R/2024-CM-032 Moved and seconded That Application 2023-056-AL be forwarded to the Agricultural Land Commission based on the considerations outlined in the staff report titled "Application to Subdivide within the Agricultural Land Reserve, 26060 124 Avenue", dated February 20, 2024. CARRIED 10.2 2023-373-RZ, Units 102, 104, 106, and 116 -22633 Selkirk Avenue That Zone Amending Bylaw No. 7982-2024 be given first and second reading, and be forwarded to Public Hearing. R/2024-CM-033 Moved and seconded That Zone Amending Bylaw No. 7982-2024 be given first and second reading, and be forwarded to Public Hearing. 10.3 2021-556-RZ, 22020 119 Avenue, RS -1 to RT-2 To permit the future construction of a triplex R/2024-CM-034 Moved and seconded 1. That Zone Amending Bylaw No. 7830-2022 be given second reading; CARRIED 2. That a Public Hearing for Zone Amending Bylaw No. 7830-2022 be waived in accordance with the Local Government Act Section 464(2), as Zone Amending Bylaw No. 7830-2022 is consistent with the Official Community Plan; and further 3. That the following terms and conditions be met prior to final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Road dedication on the lane, as required; iii. Approval from the Ministry of Transportation and Infrastructure; iv. Registration of a Restrictive Covenant for Stormwater Management; v. Removal of existing buildings; vi. Registration of a Restrictive Covenant for the Geotechnical Report, which addresses the suitability of the subject property for the proposed development; Document: 3695763 Regular Council Meeting Minutes February 27, 2024 Page 7 of 13 vii. In addition to the Ministry of Environment Site Disclosure Statement, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property(ies). If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site; and viii. That a voluntary contribution, in the amount of $7,400 per unit (first unit is exempt), or such rate applicable at third reading of this application, be provided in keeping with the Council Policy 6.31 with regard to Community Amenity Contributions. CARRIED 10.4 2017-031-DVP /DP, 21333 River Road, Development Permit & Development Variance Permit To permit the construction of four (4) residential units, designed in the form of courtyard housing. R/2024-CM-035 Moved and seconded 1. That the Corporate Officer be authorized to sign and seal 2017-031-DVP respecting property located at 21333 River Road. 2. That the Corporate Officer be authorized to sign and seal 2017-031-DP respecting property located at 21333 River Road. 10.5 PL23-106: Award of Contract Maple Ridge Park New Playground Construction CARRIED To award the Maple Ridge Park playground construction contract to Canadian Landscape & Civil Services Ltd. R/2024-C/11-036 Moved and seconded That Contract PL23-106: Maple Ridge Park New Playground Construction be awarded to Canadian Landscape & Civil Services Ltd. in the amount of $2,337,500 plus taxes, and a contingency of $200,000 be authorized; That the project budget be increased by $636,600, made up of $535,635 from Park Development Cost Charges and $100,965 from Capital Works Reserve, and included in the next Financial Plan Bylaw amendment; and further, That the Corporate Officer be authorized to execute the contract CARRIED Document 3695763 Regular Council Meeting Minutes February 27, 2024 Page 8 of 13 11 . STAFF REPORTS 77. 7 2019-055-RZ, 11795 and 11839 267 Street, RS-3 to RS-2 To permit a future subdivision of approximately fifteen single family lots. R/2024-CM-037 Moved and seconded 1. That, in accordance with Section 475 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7834-2022 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2. That second and third reading of Official Community Plan Amending Bylaw No. 7834-2022 be rescinded; 3. That second and third reading of Zone Amending Bylaw No. 7539-2019 be rescinded; 4. That Official Community Plan Amending Bylaw No. 7834-2022, be given second reading as amended and forwarded to Public Hearing; 5. That Zone Amending Bylaw No. 7539-2019, be given second reading as amended and forwarded to Public Hearing; 6. That Council authorize the applicant to proceed with municipal approved streamside servicing & restoration related works in and around the watercourse(s) in advance of final reading of Zone Amending Bylaw No. 7539- 2019 and in advance of issuance of a Watercourse Protection Development Permit. These works must be in compliance with Provincial environmental agency requirements, their review process & all potential approval requirements. This is in addition to all approved municipal watercourse protection development permit conditions and drawings following third reading. Should Council authorization be granted, it is subject to the following conditions to the acceptance of the Director of Planning: i. Approval of final servicing design drawings by City staff; ii. Approval of final dedicated areas, as confirmed by a survey sealed a BC Land Surveyor for conservation purposes & approved restrictive covenants for the Protection of Environmental Setback Areas (ESA); Document: 3695763 Regular Council Meeting Minutes February 27, 2024 Page 9 of 13 iii. Written confirmation, designation and supervision of the Qualified Environmental Professional (QEP) for the duration of streamside works acknowledging that the QEP has the authority to stop any work(s) that, in the opinion of the QEP, have the potential to negatively impact the health and functionality of ESA areas; iv. Receipt of a letter of confirmation from the applicable senior environmental agencies that they are satisfied with the proposed works including the approved servicing plans; v. Receipt of a letter of confirmation from the applicant assuming all risk associated with the related streamside works; vi. Receipt of Watercourse Protection Development Permit securities for enhancement and restoration works; and vii. Commencement of accepted enhancement and restoration works within 30 days of Environmental Setback Areas disturbance. 7. That the following terms and conditions be met prior to final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Road dedication and upgrading to the Rural Local Road standard, on 118 Avenue and 267 Street, as required; iii. Road dedication and cash-in-lieu of constructing the future road going north-south along the west side of Proposed Fee-Simple Lot 4 (future 266A Street); iv. Park dedication as required, including construction of walkways; and a letter confirming removal of all debris and garbage from park land; v. Consolidation of the properties; vi. Registration of a Restrictive Covenant for the Geotechnical Report, which addresses the suitability of the subject properties for the proposed development; vii. Registration of a Restrictive Covenant for the protection of an Agricultural Landscape Buffer adjacent to Agricultural Land Reserve lands to the west; viii. Registration of a Statutory Right-of-Way plan for a municipal storm sewer; ix. Registration of a Restrictive Covenant for Tree Protection; x. Registration of a Restrictive Covenant for Stormwater Management; xi. Registration with Fraser Health for septic disposal, and registration of a Restrictive Covenant for the protection of the septic field areas; xii. Registration with the Ministry of Environment Water Protection and Sustainability Branch for water wells; xiii. A Professional Engineer's certification that adequate water quantity for domestic and fire protection purposes can be provided; Document: 3695763 Regular Council Meeting Minutes February 27, 2024 Page 10 of 13 11.2 xiv. In addition to the Ministry of Environment Site Disclosure Statement, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject properties. If so, then a Stage 1 Site Investigation Report is required to ensure that the subject properties are not contaminated sites; and xv. That a voluntary contribution be provided, in keeping with the Council Policy 6.31 with regard to Community Amenity Contributions. CARRIED Delegation of Procurement Authority Bylaw No. 7987-20241 New Delegation of Procurement Authority Bylaw to align with Council's priority to deliver vital municipal services with innovation, accountability and efficiency to meet the needs of the community now and into the future. R/2024-CM-038 Moved and seconded 1. That Maple Ridge Delegation of Procurement Authority Bylaw No. 7987-2024 be given first, second and third reading; and 2. That the amended Procurement Policy No. 5.45 be approved by Council in conjunction with the adoption of Maple Ridge Delegation of Procurement Authority Bylaw No. 7987-2024. CARRIED 11.3 Grant Application -2024 Local Government Development Approvals Program That staff submit the "2024 Maple Ridge Development Approvals Process and Documentation Enhancement Project" requesting $150,000 to the UBCM Local Government Development Approvals Program and provide overall grant management, if the application is successful. R/2024-CM-039 Moved and seconded That staff submit the "2024 Maple Ridge Development Approvals Process and Documentation Enhancement Project" requesting $150,000 to the UBCM Local Government Development Approvals Program and provide overall grant management, if the application is successful. CARRIED Document: 3695763 Regular Council Meeting Minutes February 27, 2024 Page 11 of 13 11.4 Lower Mainland Local Government Association (LMLGA) 2024 Policy Resolutions Consider resolutions for submission to the 2024 LMLGA convention. R/2024-CM-040 Moved and seconded That Council endorse the following resolution for submission to the LMLGA convention "BETTER SUPPORT FOR PUBLIC TRANSIT" R/2024-CM-04 7 Moved and seconded CARRIED That Council endorse the following resolution for submission to the LMLGA convention "COMMUNITY INFRASTRUCTURE" R/2024-CM-042 Moved and seconded CARRIED That Council endorse the following resolution for submission to the LMLGA convention "CONSULTATION AND REVIEW OF RECENT BC 2023 FALL HOUSING LEGISLATION" R/2024-CM-043 Moved and seconded CARRIED That Council endorse the following resolution for submission to the LMLGA convention "INCENTIVIZING NON-MARKET HOUSING" 11.5 Growing Community Reserve Fund Bylaw CARRIED With Councillor Yousef opposed To establish a reserve fund to maintain the Growing Community Grant. R/2024-CM-044 Moved and seconded That Bylaw No. 7985-2024 be given first, second and third readings. Document: 3695763 CARRIED Regular Council Meeting Minutes February 27, 2024 Page 12 of 13 11 .6 Latecomer Agreement LC181/23 Provides the City's assessment of cost allocation of the subdivision servicing works to the benefitting lands. R/2024-CM-045 Moved and seconded That the cost to provide the extended road, water, sanitary and storm sewer services at 12874 and 12933 Mill Street is, in whole or in part, excessive to the City and that the cost to provide these services shall be paid by the owners of the land being subdivided; and That Latecomer Charges be imposed for extended services on the parcels and in the amounts as set out in Schedule A; and further That the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 181/23 with the subdivider of the lands at 12874 and 12933 Mill Street. CARRIED 11.7 Latecomer Agreement LC 183/24 Provides the City's assessment of cost allocation of the subdivision servicing works to the benefitting lands. R/2024-CM-046 Moved and seconded That the cost to provide the extended sanitary sewer works at 24145 and 24185 110 Avenue is, in whole or in part, excessive to the City and that the cost to provide these services shall be paid by the owners of the land being subdivided; and That Latecomer Charges be imposed for extended services on the parcels and in the amounts as set out in Schedule A; and further That the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 183/24 with the subdivider of the lands at 24145 110 Avenue. CARRIED 12. OTHER MATTERS DEEMED EXPEDIENT~ NIL Document: 3695763 Regular Council Meeting Minutes February 27, 2024 Page 13 of 13 13. PUBLIC QUESTION PERIOD Janet Dmitrieff, Maple Ridge -Thanked Council for making Council Chambers a welcoming environment and asked if Council would entertain the thought of having a citizens advisory committee for the OCP (Official Community Plan). 14. MAYOR AND COUNCILLORS' REPORTS Mayor and Council provided an update on their participation in recent community events. 15. NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS-Nil 16. ADJOURNMENT -8:32 pm Certified Correct: ~ata, Corporate Officer Document: 3695763