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Home My WebLink About2001-06-18 Adopted Committee of the Whole Minutes.pdf.·I Corporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES June 18, 2001 12:30p.m. Council Chamber PRESENT Elected Officials Mayor A. Hogarth Councillor C. Gordon Councillor F. Isaac Councillor L. King REGRETS Councillor J. Harris Councillor K. Morse Councillor C. Speirs Appointed Staff R. Robertson, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services K. Grout, Acting Director of Planning C. Marlo, Confidential Secretary Other Staff as Required L. Benson, Senior Finance Manager 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 April 2001 Statement Review, General Revenue Summary & Downtown Core Update, Finance Department Representatives The Senior Finance Manager explained that · the structure of the Finance Department had been changed to have individual staff members work with specific departments to monitor budgets. She noted that adjustments have been made to the budget and called on the department representatives to provide highlights of each area. Trevor Thompson reported on Corporate Services; Beata Nowak on Planning, Engineering and Operations; Catherine Nolan on Licences, Permits, Bylaws and Administration; and Silvia Rutledge on Parks & Recreation. Each noted areas of budget variance and what steps were being taken to accommodate any budget shortfalls. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: Committee of the Whole Minutes June 18, 2001 Page 2 of6 902 RZ/59/00, 23400 Block of 109th Avenue, RS-1 to RS-lb Staff report dated May 29, 2001 recommending that Maple Ridge Zone Amending By-law No. 5970-2001 be given first reading. The Acting Director of Planning displayed the property pointing out the boundary established by the Ministry of the • Environment and the access points. The Planning Department will be working with the applicant with respect to the four lots situated in what had been designated as Open Space in previous plans. RECOMMENDATION That Maple Ridge Zone Amending By-law No. 5970-2001 be read a first time. ACTION REQUIRED Further work with the applicant on the layout of lots is required. 903 RZ/17/99, 11291 236 Street, One-Year Extension Staff report dated May 31, 2001 recommending that this application for 15 single family lots be granted a one-year extension and that removal of fill be a condition of final reading. RECOMMENDATION That pursuant to Maple Ridge Development Procedures By-law No. 5879- 1999, a one year extension be granted for rezoning application RZ/17/99 to rezone property at 11291-236 Street; and further That an additional condition be that the fill identified in the geotechnical report prepared by Terra Engineering Ltd. be removed prior to final . .reading. 904 RZ/39/96, 10683 & 10705 240 Street, File Closure Staff report dated April 30, 2001 recommending that all readings granted to Maple Ridge Zone Amending By-law No. 5546-1997 and Maple Ridge Official Community Plan Amending By-law No. 5547-1997 be rescinded and the file closed. n ) Committee of the Whole Minutes June 18, 2001 Page 3 of6 RECOMMENDATION That second and third reading granted on April 22, 1997 and first reading granted on March 25, 1997 to Maple Ridge Zone Amending By-law No. 5546- 1997 be rescinded. That second and third reading granted on April 22, 1997 and first reading granted on March 25, 1997 to Maple Ridge Official Community Plan Amendment By-law No. 5547-1997 be rescinded. 905 Caribbean Street Festival Staff report dated June 13, 2001 recommending that the Caribbean Festival Committee be authorized to use Municipal Streets for the First Caribbean Street Festival on Sunday, July 15, 2001. The applicant, Robert Prince, requested clarification of what steps could be taken to close 224th Street from Dewdney to 119th_ He received a call from the Traffic Technician that Fraser Street would need to be kept open if Rogers Video was not agreeable to its closure. He also noted that the underground parking lot had an exit onto Fraser Street that would need to be closed. RECOMMENDATION That the Caribbean Festival Committee be authorized to use Municipal Streets for their First Caribbean Street Festival on Sunday, July, 15, 2001 provided the conditions outlined in Schedule "A" attached to the staff report dated June 13, 2001 are met. ACTION REQUIRED Staff is to work with the applicant to resolve the issue of the closure of 224th from Dewdney Trunk Road to 119th Ave. 906 Inclusion Into Sewer Area "A", 24100, 24064, 24054-102 Ave., 10213-240 St. Staff report dated June 13, 2001 recommending the inclusion of the subject properties into Sewer Area "A" and that Maple Ridge Sewer Area "A" Sewerage Works Construction and Loan Authorization Amending By-law No. 5945-2001 be given three readings. Committee of the Whole Minutes June 18, 2001 Page 4 of6 RECOMMENDATION That the report dated June 13, 2001 be received noting that it is reported therein that the petitions to include properties located at 24100, 24064, 24054-102 Avenue and 10213-240 Street in Sewer Area "A" are sufficient and valid; and further That Maple Ridge Sewer Area "A" Sewerage Works Construction and Loan Authorization Amending By-law No. 5945-2001 be read a first and second time, and that the Rules of Order be waived and By-law No. 5945-2001 be read a third time. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) -Nil 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 951 Review of Parks & Leisure Services Agreement Staff report dated May 30, 2001 recommending that the consultant's report be received and the model for an annual review be endorsed and that the terms of reference for a study of the financial terms be endorsed. RECOMMENDATION That the report of Brian Johnston on the subject of the joint Parks & Leisure Services Agreement attached to the staff report dated May 30, 2001 be received; and That the model for an annual review contained therein be endorsed; and further That the terms of reference for a study of the financial terms of the Joint Parks & Leisure Services Agreementbe endorsed. The General Manager of Community Development, Parks and Recreational Services explained that the review was commissioned at the request of the Parks & Leisure Services Commission and the Councils of Maple Ridge and Pitt Meadows. The cost is estimated at $10-15,000, which will require additional funding of $5,000 from each municipality through a re-casting of the budget. ) Committee of the Whole Minutes June 18, 2001 Page 5 of6 5. CORRESPONDENCE -Nil 6. OTHER BUSINESS -Nil 7. ADJOURNMENT-l :25 p.m. 8. COMMUNITY FORUM - George Leeder, 23529 Tamarack Lane, Trail Maintenance, Transit Dispute Mr. Leeder asked who is responsible for maintaining the portion of the Centennial Trail from Tamarack Lane to Belle Morse Park as the trail has not been cut this year. The General Manager Community Development, Parks and Recreational Services responded that the municipality has a maintenance contract with the Equestrian Trail System. Staff will follow up on this to ensure the trail is cleared. According to Mr. Leeder, the trail along the dyke by the Fraser River is also overgrown. David Boag informed him that this is the responsibility of the Dyking District but he has been unable to contact the Committee. The General Manager of Community Development, Parks and Recreational Services will contact the Dyking District. Mr. Leeder asked that the Municipality get involved to put an end to the Transit Dispute. He is continuing to pay for transit service even though no service is being offered. He was advised that Council had passed a resolution on June 12, 2001 to send a letter to Coast Mountain Bus Company, TransLink and C.A.W. urging the parties to work together to conclude this strike. ACTION REQUIRED The appropriate authorities are to be contacted regarding maintenance of the trails. Committee of the Whole Minutes June 18, 2001 Page 6 of6 ~---- Presiding Member of the Committee