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HomeMy WebLinkAbout2001-07-16 Adopted Committee of the Whole Minutes.pdf) _) July 16, 2001 12:30 p.m. Council Chamber PRESENT Elected Officials Mayor A. Hogarth Councillor J. Harris Councillor F. Isaac Councillor L. King Councillor C. Speirs REGRETS Councillor C. Gordon Councillor K. Morse Corporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff R. Robertson, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services K. Grout, Acting Director of Planning A. Wood, Municipal Engineer C. Marlo, Confidential Secretary Other Staff as Required J. Charlebois, Planner D. Spence, Fire Chief, Manager of Collllllunity Fire Safety Acting Mayor F. Isaac announced the addition of the following item to the agenda: 910 2001 Major Capital Projects -Status Report and the deletion of the following item: 1.1 1. 1.2 By-law Enforcement Update DELEGATIONS/STAFF PRESENTATIONS Fire Department Update The Fire Chief provided an update on the Department since the implementation of the Paid On Call System. He indicated that the Department is operating efficiently and below budget. Recent ads for personnel resulted in approximately double the number of applications normally received. The Chief Administrative Officer suggested that a Reserve Fund be started and a portion of any savings realized this year be moved to reserve. Committee of the Whole Minutes July 16, 2001 Page 2 of9 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 902 ALR/60/99, 12212, 12230-248th Street and 12225, 12245-250th Street Staff report dated July 3, 2000 providing information on the density transfer option and recommending that the subject application not be authorized to proceed to the Land Reserve Commission. This item was deferred from the June 4, 2001 Committee of the Whole meeting. RECOMMENDATION That the staff report entitled "ALR/60/99 (address 12212, 12230-24sth St., and 12225, 12245-25(/h St.) Addendum report" dated July 3, 2001 be received for information; and further That application ALR/60/99 (for property located at 12212, 12230-248th Street and 12225, 12245-250th Street) for exclusion from the Agricultural Land Reserve as described in the staff report dated July 3, 2001, not be authorized to proceed to the Land Reserve Commission. Councillor Harris, Mayor Hogarth, Councillor Isaac OPPOSED. The recommendation was DEFEATED. ACTION REQUIRED Detailed notes of the discussion of this item are to be prepared. 903 Bylaw Amendment Social Planning Advisory Committee Report dated July 5, 2001 from the Social Planning Advisory Committee recommending that their bylaws be amended and that Maple Ridge Social Planning Advisory Committee Bylaw No. 5972-2001 be given three readings. RECOMMENDATION That the staff report entitled "Bylaw Amendment Social Planning Advisory Committee" dated July 5, 2001 be received for information; and further That Maple Ridge Social Planning Advisory Committee Bylaw No. 5972-2001 be read a first and second time and that the rules of order be waived and Committee of the Whole Minutes July 16, 2001 Page 3 of9 Maple Ridge Social Planning Advisory Committee By-law No. 5972-2001 be read a third time. 904 RZ/59/99, 24415-102 Avenue, 69 Lot Subdivision Staff report dated June 28, 2001 recommending the following: 904 .1 Maple Ridge Official Community Plan Amendment By-law No. 5868-1999 That the subject bylaw to redesignate to Compact Housing at 40 units per hectare and Conservation be given first reading. The Acting Director of Planning reviewed the layout of the development including the location of the park, sidewalks and road access to the park. While parkland has been dedicated, the exact use of the park has not been finalized. As not all properties in the area are under development, continuous sidewalks and trails are not possible at this time. RECOMMENDATION That Maple Ridge Official Community Plan Amendment By-law No. 5868- 1999 be read a first time. 904.2 Maple Ridge Zone Amending By-law No. 5867-1999 That the subject bylaw to rezone from RS-3 (One Family Rural Residential) to R- 3 (Special Amenity Residential District) be given first reading. RECOMMENDATION 905 That Maple Ridge Zone Amending By-law No. 5867-1999 be read a first time. RZ/13/97, 22650-136 Avenue, Additional Condition for Final Readini: Staff report dated June 28, 2001 recommending that an additional condition be that a Restrictive Covenant be registered which requires the works that are within the Rezoning Development Agreement be completed prior to any Subdivision being permitted on the site. Committee of the Whole Minutes July 16, 2001 Page 4 of9 RECOMMENDATION That the following additional condition be provided for application RZ/13/97, respecting property located at 22650-136 Avenue, prior to final reading: A Restrictive Covenant be registered at the Land Title Office which acknowledges the servicing for subdivision approval will require completion of Rezoning Development Agreement works provided for under RZ/23/96. 906 RZ/41/00, Southwest Corner 104th Avenue and Slatford Place Staff report dated June 28, 2001 recommending conditions to be completed prior to the subject application proceeding to Public Hearing. The Planner gave a presentation of the proposed conditions and alternatives. The Chief Administrative Officer suggested that although previous discussion of a land use study included the entire Albion area, this area could be isolated and a study completed by early Fall. This would assist staff to address the issues contained in the report. The applicant, John Duguid, indicated a desire to proceed with this study and to work with the District under a cost sharing arrangement. The Chief Administrative Officer advised that a report could be prepared for the August 20 Committee of the Whole Meeting identifying the specific area to be included in the review, the issues to be resolved, the distribution of responsibilities, costs and a timeline.,, · Mr. Duguid noted that the primary issue at this stage is land use. A lot of work remains to be done before development proceeds. RECOMMENDATION That application RZ/41/00 be deferred to the August 20, 2001 Committee of the Whole Meeting ) Committee of the Whole Minutes July 16, 2001 Page5of9 ACTION REQUIRED A staff report is to be prepared for the August 20, 2001 Committee of the Whole Meeting identifying ,the parameters of a modified Albion Land Use Study. 907 Local Improvement Policy Document Staff report dated July 6, 2001 recommending that staff be directed to prepare a Local Improvement/Specified Area Policy. RECOMMENDATION That the staff report entitled Local Improvement Policy Document" dated July 6, 2001 be received for information; and further That staff be directed to . complete a Local Improvement/Specified Area Policy Document for Council approval. ACTION REQUIRED 908 The portion of the report dealing with Financial Implications should contain a notation that the availability of government grants may affect the cost and timing of projects. A staff presentation explaining Local Improvement Areas and Specified Areas is to be made at the time the Policy Document is made public. Filtration of Capilano Source -Drinkine Water Treatment Proeram Staff report dated July 10, 2001 recommending endorsement of the decision making process for filtration of Capilano and Seymour water. RECOMMENDATION That the staff report entitled "Filtration of Capilano Source -Drinking Water Treatment Program" dated July JO, 2001 be received for information; and That the implications of accelerating filtration of Capilano and Seymour source water be considered; and Committee of the Whole Minutes July 16, 2001 Page 6 of9 That the decision making process for filtration of Capilano and Seymour water be endorsed; and further That the need for advancing the filtration of Coquitlam source water be monitored. ACTION REQUIRED A report on the July 13, 2001 meeting of the GVRD Water Committee is to be circulated to Council prior to the July 24, 2001 Council meeting. 909 Silver Valley Plannini: Study Staff report dated July 11, 2001 seeking direction from Council on identified options. The Chief Administrative Officer presented highlights of the staff report which responds to the Civitas Report submitted earlier this year. He discussed the four options for proceeding andJhe by-laws and standards that will require review. On question, he suggested that it would be helpful to receive public input before proceeding further. Submissions could be made in writing or individuals/groups could appear as a delegation at the Committee of the Whole Meeting. RECOMMENDATION That the staff report entitled "Silver Valley Planning Study" dated July 11, 2001 be received for information; and further That the report be made available for public input through written submissions or through verbal submissions at the August 20, 2001 Committee of the Whole Meeting. ACTION REQUIRED Detailed notes of the discussion are to be provided to Councillor Morse and Councillor Gordon. A revised report focusing on the proposed options is to be prepared for the August 20, 2001 Committee of the Whole Meeting. ) Committee of the Whole Minutes July 16, 2001 Page 7 of9 910 2001 Major Capital Projects -Status Report The Municipal Engineer advised that this report was added to the agenda to provide an update on the status and progress of 2001 Capital Projects. RECOMMENDATION That the 2001 Major Capital Projects status report attached to the staff report dated July 11, 2001 be received for information. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 931 Special Occasion License, Maple Rid2e Fair Staff report dated July 9, 2001 recommending that the application from the Maple Ridge Pitt Meadows Agricultural Association for a Special Occasion License for July 27-29, 2001 be approved. RECOMMENDATION That the application from the Maple Ridge Pitt Meadows Agricultural Association by way of a letter dated July 6t\ 2001 for a Special Occasion License to hold a Beer Garden at the Albion Fair Grounds as part of the 2001 Maple Ridge Fair be approved as follows: Friday Saturday Sunday July 27, 2001 July 28, 2001 July 29, 2001 5:00 p.m. -12:00 Midnight 12:00 Noon -12:00 Midnight 12:00 Noon-6:00 p.m. 932 Fraser Valley Re2ional Library -Operatin2 Hours. Staff report dated July 11, 2001 recommending hours of operation remain the same. RECOMMENDATION That the operating hours and opening days for the Maple Ridge Library remain unchanged. Committee of the Whole Minutes July 16, 2001 Page 8 of9 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 951 2003/2004 BC Senior Summer Games Bid Application Staff report dated July 9, 2001 recommending that a bid be prepared for the 2003/2004 BC Senior Summer Games. RECOMMENDATION That a bid be prepared for submission to the BC Senior Games Society for Maple Ridge and Pitt Meadows to host the 2003 or 2004 BC Senior Summer Games, noting that a budget commitment of $90,000 would be required in either 2003 or 2004 to be shared proportionately between the two municipalities in accordance with their population. 5. CORRESPONDENCE -Nil 6. OTHER BUSINESS Mayor Hogarth announced that West Coast Express is providing additional service on July 28 and August 4.for the Celebration of Light Fireworks Display in Vancouver. 7. ADJOURNMENT-3:00 p.m. 8. COMMUNITY FORUM Mr. Dave Smith , RZ/41/00, Southwest Corner 104th Avenue and Slatford Place, Silver Valley Planninc Study Mr. Smith suggested that during deliberations of RZ/41/00 Council take into consideration the proximity of the TransCanada Trail to this development and pay particular attention to the treatment of the creeks on the property. He noted his appreciation of the opportunity for more public input on the Silver Valley Planning Study but indicated that recreational use of this area has not been addressed sufficiently. Committee of the Whole Minutes July 16, 2001 Page 9 of9 Dwaina Spra1:ue, 23733 Fern Cres.~ silver Valley Plannint: Study Ms. Sprague asked if information would be published in the newspaper requesting input on the report. She also asked that all stakeholders be advised of the August 20 meeting and that the staff report be posted to the web site. • Ms. Sprague was advised that the report would be posted to the web site. An explanation was provided of how individuals or groups could present their opinions at the meeting. ~ Presiding Member of the Committee