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HomeMy WebLinkAbout2001-09-10 Adopted Committee of the Whole Minutes.pdf) Corporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES September 10, 2001 12:30 p.m. Council Chamber PRESENT Elected Officials Mayor A. Hogarth Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor L. King Councillor K. Morse Councillor C. Speirs Appointed Staff R. Robertson, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services J. Pickering, Director of Planning C. Marlo, Confidential Secretary Other Staff as Required K. Grout, Manager of Development and Environmental Services T. Juurakko, Fire and Life Safety Officer J. Sorba, Director of Finance l. DELEGATIONS/STAFF PRESENTATIONS 1.1 Fire Department Update The Fire & Life Safety Officer provided an update on the activities of the Fire Department from January to August. His presentation focused on: • Fire Fighters -current compliment is 90 • Call Summary -Similar numbers to last year • Training -provided for new recruits, first responders, Driver-Pump Operators, Officers and Paid on Call Captains • Notable Activities -Fire Prevention Week, October 7-13, Summer Safety Smart Card, Public Education, School Programs, Seniors Programs, Youth Academy, Participation in RCMP Musical Ride and Assistance with the Motion Picture Industry 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Committee of the Whole Minutes September 10, 2001 Page 2 of 11 Note: The following items have been numbered to correspond with the Council Agenda: 902 Whonnock Lake Run, Sunday, October 14, 2001, Use of Streets Staff report dated August 20, 2001 recommending that the request of the Whonnock Community Association for use of municipal streets be approved. RECOMMENDATION That the Whonnock Community Association be authorized to use Municipal Streets for their 5th annual Whonnock Lake Run on Sunday, October 14, 2001 provided the conditions outlined in Schedule A of the staff report dated August 20, 2001 are met. 903 St. Patrick's School Walk-a-thon, Thursday September 27, 2001, Use of Streets Staff report dated August 20, 2001 recommending that the request of St. Patrick's School for use of municipal streets be approved. RECOMMENDATION That St. Patrick's School be authorized to use Municipal Streets for their School Walk-a-thon on Thursday, September 27, 2001 provided the conditions outlined in Schedule A of the staff report dated August 20, 2001 are met. 904 Terry Fox Run, Sunday, September 16, 2001, Use of Streets Staff report dated August 31, 2001 recommending that the request of the Ridge Meadows Terry Fox Run Committee for use of municipal streets be approved. RECOMMENDATION That the Ridge Meadows Terry Fox Run Committee be authorized to use Municipal Streets for the Maple Ridge/Pitt Meadows Terry Fox Run on Sunday, September 16, 2001 provided the conditions outlined in Schedule A of the staff report dated August 31, 2001 are met. ) Committee of the Whole Minutes September 10, 2001 Page 3 of 11 905 SD/54/01 -Development Cost Charge Reduction, Rockridge Drive and Granite Way Staff report dated August 17, 2001 recommending that the water component of the Development Costs Charges payable be reduced by $18,860. RECOMMENDATION That with respect to Subdivision 54/01, be it resolved that in view of having constructed Development Cost Charge water works in the vicinity of 132 A venue and 236 Street, the water component of the Development Cost Charges payable by the developer be reduced by $18,860.00. 906 Camp Lakewood, Katzie First Nation "Healing Space" Staff report dated August 31, 2001 submitting information on a rezonmg application for Camp Lakewood from P-3 Children's Institutional to CS-3 Recreation Commercial. Discussion Mike Potter, the consultant engaged by Katzie First Nation, described the project noting that rezoning is a condition of purchase. Organizations such as KEEPS, ARMS and the Alouette River Correctional Institute have given favorable comments on the proposal. He showed photographs of similar camps in Maple Ridge -Camp McLean and Camp Howdy. Debbie Miller, Katzie First Nation, explained that they are not anticipating commercial activity at the camp. Its primary purpose is to serve as a healing centre for aboriginal youth. She also advised that they are discussing whether or not to have an on-site property manager. This decision will depend on what the final road access is to site. The Director of Planning, on question, explained that an amended P-2 Special Institutional Zone is recommended for consideration as it allows the applicant to proceed but eliminates other uses available under CS-3 zoning that would not be appropriate in this area. RECOMMENDATION That staff be directed to continue to work with the applicant to resolve the issues in the development of the site as detailed in the staff report entitled "Camp Lakewood" dated August 31, 2001. Committee of the Whole Minutes September 10, 2001 Page 4 of 11 907 Development Application Submission Standards and Approval Process Staff report dated July 18, 2001 recommending that Maple Ridge Development Procedures Amending Bylaw No. 5971-2001 be given three readings and that changes to the application approval process be amended. Discussion The Manager Development and Environmental Services reviewed the amendments and implementation process being proposed, noting that the changes would reduce the time it takes to process an application, reduce the number of reports required, reduce the number of times Council would consider an application and provide for earlier neighborhood input and agency review. Council made the following suggestions/comments/questions: • Page 2 -First Reading -Would it be advisable to have a preliminary meeting with DFO and MOE before first reading? • Page 3 -Staff Recommendation-Should include mention that Environmental and Geotechnical assessments may be required. • Page 4 -Public Information Meeting Staff Recommendation -Should provide notification of meeting through newspaper advertising. Is there a need to introduce neighbourhood guidelines and design minimums? Should the design panel be dealing at a different level than they are now? Should there be more discussion on the architectural aspects? • When will Council be advised that an application is in process? • Will staff provide a preliminary review of an existing or proposed development before the applicant begins the process? • Where does storm water management fit in? The Chief Administrative Officer advised that a report would be presented at the October 1 Committee of the Whole meeting that would answer many of these questions. He advised that staff is looking at putting a column into the newspaper that would contain information on items that are being considered by Council appointed Committees. The proposed changes will be presented to the development community for input starting with meetings scheduled for the week of September 10. RECOMMENDATION That Maple Ridge Development Procedures Amending Bylaw No. 5971-2001 be read a first and second time and that the rules of order be waived and By- law No. 5971-2001 be read a third time; and further ) Committee of the Whole Minutes September 10, 2001 Page 5 of 11 That the application approval process be amended as follows, for implementation following the adoption of Maple Ridge Development Procedures Amending Bylaw No. 5971-2001: i. when required, a Public Information meeting be held prior to submission of the zone amending bylaw to Council; ii. when required, the application be reviewed by the Advisory Design Panel prior to submission of the zone amending bylaw to Council; iii. rezoning applications be referred to external agencies, and that their preliminary comments be received prior to submission of the zone amending bylaw to Council; and iv. the District's current Land Use Report and First Reading Memo be collapsed into one report for submission of the zone amending bylaw to Council. ACTION REQUIRED 908 The comments of Council are to be incorporated in the application approval process where appropriate. Feedback on the amendments is to be sought from the Development Community. Revised Planning Department Work Plan -2002 Staff report dated August 30, 2001 submitting information on work program options. Discussion The Director of Planning explained why a Revised Work Plan is required, discussed the lack of funding available in the Planning Budget for 2001 and presented four options for Council's consideration: ► Option 1 -Move everything back 6 months ► Option 2 -Focus on major policy items, all other items forwarded to work plans of the future. ► Option 3 -Maintain Rural Area review and Silver Valley, add Albion Flats Study, delay the OCP review ► Option 4 -Redirect time of planners exclusively to policy matters (not recommended) The goal of the Plan is to proceed with a realizable work program that reflects corporate and Council priorities while maintaining service levels. Committee of the Whole Minutes September 10, 2001 Page 6 of 11 On question the Director of Planning advised that, although it is a statutory requirement that the OCP review commence within a five year time frame, the provincial government does not police this. The Chief Administrative Officer suggested that, as a number of major policy issues are being dealt with at this time, the OCP should be delayed. In addition, the Fraser River Bridge would have a major impact on land use patterns if it proceeds. He also noted that direction only is sought from Council at this meeting as all options have a financial impact and need to be properly resourced before proceeding. It was suggested to staff that the Plan also be looked at with a view to asking Council Committees to do some of the work. In response to comments that the Downtown Core is not included in the Work Plan, the Director of Planning suggested that there might be other ways to advance this area not necessarily under the leadership of the Planning Department. Council discussed the need to debate the Options m an open forum before reaching a decision. RECOMMENDATION That the staff report entitled "Revised Planning Department Work Plan - 2002" dated August 30, 2001 be received for information. That the proposed Revised Planning Department Work Plan -2002 be the subject of a discussion by Council at a Special Committee of the Whole meeting to be scheduled prior to business planning. Councillor Harris OPPOSED 909 Revised Albion Flats Land Use Plan Process -RZ/41/00 Southwest corner 104th Avenue and Slatford Place This item was deferred from the August 20, 2001 Committee of the Whole Meeting. Staff report dated August 7, 2001 recommending the following: 909 .1 Approval of the Revised Albion Flats Land Use Plan Process Discussion The Chief Administrative Officer advised that due to the time constraints of preparing the Revised Work Plan the additional information requested was not available for this meeting. He reviewed the application noting that the applicant is I ) Committee of the Whole Minutes September 10, 2001 Page 7 of 11 suggesting that a smaller area be studied than that proposed by staff. Staff do not think this is appropriate given the conditions of the area. If Council wishes to proceed with a study, staff recommend an intermediary area be defined, however, it would have to be funded by the landowners, as there are no monies in the budget for this item. Staff would develop terms of reference, cost mechanisms, and time lines. The applicant's representative, John Duguid, stated the applicant's reasons for considering this property in isolation and advised that the applicant is prepared to fund in the costs of such as study. Richard Newton, owner of neighbouring property to the south, urged Council to proceed with a study of the intermediary area. RECOMMENDATION That the revised Albion Flats Land Use Plan Process outlined in the staff report dated August 7, 2001 be approved. Mayor Hogarth, Councillor Harris, Councillor Isaac, Councillor Morse OPPOSED DEFEATED 909.2 Completion of the Albion Flats Land Use Plan prior to the Public Hearing of application RZ/41/00. RECOMMENDATION That the Albion Flats Land Use Plan be completed prior to the Public Hearing for application RZ-41-00 for property located at the southwest corner of 104th Avenue and Slatford Place. Mayor Hogarth, Councillor Harris, Councillor Isaac, Councillor Morse OPPOSED DEFEATED RECOMMENDATION That an intermediary area in the Albion Flats, described as the area from 104th Avenue in the north to Lougheed Highway in the south and from the Fields for Kids to the west and 240th Street to the east, be the subject of a Land Use Study; and Committee of the Whole Minutes September 10, 2001 Page 8 of 11 That the following be completed on this intermediary area prior to application RZ-41-00, respecting property located at the southwest corner of 104th Avenue and Slatford Place, proceeding to Public Hearing: • Drainage Study • Storm Water Management Strategy • Land Use Concept Plan • Transportation Impact Assessment as required by the Ministry of Transportation; • Comments from Dyking District 13 regarding the down-stream impacts of development; • Comments from MOT and the Ministry of Land, Water and Air Protection on the proposed development; and • Comments from the Parks and Leisure Services regarding existing and future recreation use and future residential development; and further That all costs, with the exception of municipal staff time, be borne by the landowners in the study area. Councillor Gordon, Councillor Speirs, Councillor King OPPOSED 910 DP/61/01, 20218 Wharf Street Staff report dated August 14, 2001 recommended that the Municipal Clerk be authorized to sign the subject application to permit construction of a single family dwelling within 50 metres of the Fraser River. RECOMMENDATION That the Municipal Clerk be authorized to sign and seal DP/61/01 respecting property located at 20218 Wharf Street subject to the conditions outlined in the staff report dated August 14, 2001. 911 DVP/59/00, 23500 Block of 109 Avenue Staff report dated August 24, 2001 recommending that qualifying property owners be advised that the subject application to waive road construction and servicing improvements on Spencer Crescent will be considered on October 9, 2001. ', ) Committee of the Whole Minutes September 10, 2001 Page 9 of 11 RECOMMENDATION That the Municipal Clerk be authorized to notify qualifying property owners that approval of DVP/59/00 respecting property located at 23500 Block of 109 A venue will be considered by Council at the October 9, 2001 meeting. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 931 Part-time Mail Clerk Staff report dated August 20, 2001 recommending that a part-time Mail Clerk position be created targeted for a person with special challenges. RECOMMENDATION That the District of Maple Ridge create the position of a part-time Mail Clerk noting that: i. the position will be targeted for a person with special challenges; and ii. funding for this initiative will be provided from existing budgets. 932 Employee Succession Planning Staff report dated August 9, 2001 providing information on historical and project employee turnover and succession planning. Discussion The Director of Corporate Support explained that this report is a research piece to let Council know that the District will have a succession issue in the middle part of this decade. 45 % of employees are 45 years of age and older. The bulk of this group will retire during the years 2008-2014. RECOMMENDATION That the staff report entitled "Employee Succession Planning" dated August 9, 2001 be received for information; and further that staff be directed to proceed to develop and implement an employee succession plan. Committee of the Whole Minutes September 10, 2001 Page 10 of 11 933 Adjustments to 2001 Collector's Roll -03/2001 Staff report advising of a revision of an assessed value resulting in a decrease in tax receivable of $926.11 Note: Councillor Speirs left the meeting. RECOMMENDATION That the staff report entitled, Adjustments to 2001 Collector's Roll, dated August 21, 2001 with respect to Supplementary Roll 03/2001be received for information. 934 Adjustments to 2001 Collector's Roll -04/2001 Staff report advising of revisions to assessed values resulting in a net increase in taxes receivable of $5,303.95. RECOMMENATION That the staff report entitled, Adjustments to 2001 Collector's Roll, dated August 23, 2001 with respect to Supplementary Roll 04/2001 be received for information. 935 Property Taxation Exemption Policies Staff report dated September 4, 2001 recommending revisions to Tax Exemption Policies. Note: Councillor Gordon left the meeting. RECOMMENDATION That Tax Exemption policies as listed, be approved and adopted effective immediately: Tax Exemption -Homes for the Care of Children and the Relief of the Aged, the Poor, the Disabled and the Infirm Tax Exemption -Private Hospitals and Day-Care Tax Exemption -Community Halls Tax Exemption -Municipal Recreational Services Committee of the Whole Minutes September 10, 2001 Page 11 of 11 Tax Exemption -Churches Tax Exemption -Private Schools Tax Exemption -Youth & Recreation Groups Tax Exemption -Heritage Sites 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 5. CORRESPONDENCE 6. OTHER BUSINESS 7. ADJOURNMENT -4:20 p.m. 8. COMMUNITY FORUM -Nil Acting ~yor K':"°'Morse Presiding Member of the Committee