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HomeMy WebLinkAbout2001-10-01 Adopted Committee of the Whole Minutes.pdf) Corporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES October 1, 2001 10:00 a.m. Council Chamber PRESENT Elected Officials Mayor A. Hogarth Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor L. King Councillor K. Morse Councillor C. Speirs Appointed Staff R. Robertson, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Pickering, Director of Planning C. Marlo, Confidential Secretary Other Staff as Required A. Wood, Municipal Engineer l. DELEGATIONS/STAFF PRESENTATIONS 1.1 Revised Planning Department Work Plan-2002 The Director of Planning circulated details of the rationale, responsibility, cost, completion date and outcome of the following projects proposed to be undertaken by the Planning Department for 2002: 1. Official Community Plan Review 2. Silver Valley Implementation 3. Sustainable Maple Ridge and Rural Area Policies 4. Communication Tower Policy 5. Review of floodplain policies 6. Downtown Action Plan 7. School site acquisition review 8. Bylaw Reviews 9. Albion Flats Study Committee of the Whole Minutes October 1, 2001 Page 2 of9 The following points were discussed relative to the report: • Change of statutory requirement from a review of the Official Community Plan (OCP) every five years to the requirement to review the regional context statement every five years. • Priority of projects • The list of projects in the report circulated at the meeting was in order of priority. • The OCP review is the top priority. • Economies from the Silver Valley Planning Study will be applied to the OCP review wherever possible. • Completion of the projects in the given timeframe will require assistance of consultants. • An additional $187,309 beyond what is included in the Planning Department 2002 budget will be required. • The review of the OCP may be affected by GVRD projects but as the timing of those projects is not known, the review should proceed as planned. Further clarity from the GVRD on the review of the Livable Community Strategy is anticipated in the Fall. • October 27, 2001 is the date set by the Provincial Government to discuss the Community Charter. • The preferred option will become the basis of the business plan presentations for the Planning and Engineering Departments. • The funds budgeted in 2001 for the OCP review will be carried over to 2002. • Stretching of the time lines into 2003 would offer more flexibility to the Planning Department and more opportunity to see what the GVRD is doing. RECOMMENDATION That the Planning Department be directed to use the Work Program circulated at the October 1, 2001 Committee of the Whole Meeting by the Director of Planning as the basis for the 2002 Business Plan for Public Works & Development Services. Note: The meeting recessed at 11 :30 a.m. and reconvened at 12:30 p.m. 1.2 Jerzy Lesiczka, Extension of Sanitary Sewer Line to 25011-124 Avenue Willard Dunn, acting as agent for Mr. and Mrs. Lesiczka, asked Council to consider amending the existing District Policy regarding sewer connections to ) Committee of the Whole Minutes October 1, 2001 Page 3 of9 1.3 2. lands within the Agricultural Land Reserve. He noted that the Land Commission does not object to such connections provided no extension is required. The applicant is prepared to put in a septic system but is asking Council to reconsider its previous decision. The applicant believes that a sewer connection would better service the property, as septic systems are not always reliable and considerable work must be done to the property to install a septic system. The General Manager Public Works and Development Services displayed a map of the property indicating where the applicant is proposing to hook up to the sewer system. He cautioned that authorizing such a connection would be precedent setting and could result in many other applications coming forward. Council indicated that the District Policy would be upheld and no exception made for this application. Engineering Department, Stormwater Utility The Municipal Engineer provided an overview of a Stormwater Utility which included details of the benefits of a utility, examples from other municipalities, information on how Maple Ridge currently manages storm water, and projected start-up costs, revenue streams and customer charges for such a utility in Maple Ridge. He indicated that the next steps would be to collect further information and begin to involve other departments in the process if Council so directed. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 902 Stormwater Utility Staff report dated September 24, 2001 recommending that staff prepare a business plan for a Stormwater Utility. RECOMMENDATION That staff be directed to prepare a business plan including implementation strategy, draft bylaw, and rate schedule for a Maple Ridge Stormwater Utility. 903 RZ/68/00, 23005 Dewdney Trunk Road, Rezone from RS-1 to CD-2-95 and CD-1-93 Committee of the Whole Minutes October 1, 2001 Page 4 of9 Staff report dated July 11, 2001 recommending that the subject application be deferred and the applicant directed to revise the proposal to comply with the Official Community Plan designation. Discussion The Director of Planning explained that the applicant is seeking rezoning in order to develop two office buildings facing Dewdney Trunk Road. Given that the area is predominately residential, the design would reflect the residential flavor of the neighbourhood. RECOMMENDATION That application RZ/68/00 for property located at 23005 Dewdney Trunk Road be deferred and that the applicant be directed to revise the proposed development such that the commercial component on that portion of the subject property fronting Dewdney Trunk Road is replaced by a residential use in compliance with the Official Community Plan designation. Mayor Hogarth, Councillor Morse OPPOSED 904 RZ/42/01, Chevron, 22284 Lougheed Highway, Rezone from CS-2 to CD-2-85 Staff report dated July 30, 2001 recommending that the subject application to rezone the rear portion of the site to permit a drive-through restaurant use be forwarded to Public Hearing. Discussion In response to concerns about the effect of a drive through on the residential area to the south of the property, Helmut Belke displayed designs of the proposed restaurant expansion. The buffer strip of forested area at the back of the property will be maintained. Only the front portion of the property will be developed. The Chamber of Commerce will not be affected by the development. Dale Nelson, speaking on behalf of Mike Potter, President of the Chamber of Commerce, indicated that the Chamber is supportive of the development. The Chamber sees this as a positive improvement for the site that will provide their customers with better access. On question, the Director of Planning suggested that landscaping standards could best be applied through the designation of a Development Permit Area. Any changes to the landscaping would require Council's approval. ) Committee of the Whole Minutes October 1, 2001 Page 5 of9 RECOMMENDATION That application RZ/42/01 (for property located at 22284 Lougheed Highway) to rezone a portion of the property described in the staff report dated July 30, 2001 from CS-2 (Gasoline Service Bar) to CD-2-85 be forwarded to Public Hearing noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending Bylaw are detailed in that staff report and that the accompanying Official Community Plan Amending Bylaw be forwarded to the same Public Hearing. 905 DP/09/01, 23343 Kanaka Way Staff report dated July 10, 2001 recommending that the Municipal Clerk be authorized to sign and seal DP/09/01. Note: Councillor Harris left the meeting. RECOMMENDATION 906 That the Municipal Clerk be authorized to sign and seal DP/09/01 respecting property located at 23343 Kanaka Way. DP/41/01, 10628-240 Street Staff report dated August 24, 2001 recommending that the Municipal Clerk be authorized to sign and seal DP/41/01. RECOMMENDATION That the Municipal Clerk be authorized to sign and seal DP/41/01 respecting property located at 10628 240 Street. 907 DP/59/01, 10240-241 Street Staff report dated September 18, 2001 recommending that the Municipal Clerk be authorized to sign and seal DP/59/01. RECOMMENDATION That the Municipal Clerk be authorized to sign and seal DP/59/01 respecting property located at 10240-241 st Street. Committee of the Whole Minutes October 1, 2001 Page 6 of9 908 DP/57/00, NE Corner 117 Avenue and Ritchie Avenue Staff report dated September 21, 2001 recommending that the Municipal Clerk be authorized to sign and seal DP/57/00 . Note: Councillor Harris returned to the meeting. RECOMMENDATION That the Municipal Clerk be authorized to sign and seal DP/57/00 respecting property located on the northeast corner of 117 Avenue and Ritchie Avenue. 909 20th Annual Haney-Harrison Road Relay, November 3, 2001, Use of Streets Staff report dated September 10, 2001 recommending that BC Athletics Association be authorized to use Municipal streets on November 3, 2001. RECOMMENDATION That BC Athletics Association be authorized to use Municipal Streets for the 20th Annual Haney-Harrison Road Relay on Saturday, November 3, 2001 provided the conditions outlined in Schedule A attached to the staff report dated September 1 O, 2001 are met. 910 Air Cadets Tag Day Soliciting, October 5-6, 2001 Staff report dated September 21, 2001 recommending that the Cadets be given permission to conduct Tag Day soliciting throughout the District on October 5 and 6, 2001. RECOMMENDATION That the request of the 583 Coronation Squadron of the Royal Canadian Air Cadets for permission to conduct Tag Day soliciting in the malls and at business entrances throughout the · District of Maple Ridge on Friday, October 5, 2001 and Saturday, October 6, 2001 be approved. Committee of the Whole Minutes October 1, 2001 Page 7 of9 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 931 2002/2006 Business Plans Staff report dated September 17, 2001 submitting information on the schedule for presentation of the 2002/2006 Business Plans. RECOMMENDATION That the staff report entitled "2002/2006 Business Plans" dated September 17, 2001 be received for information. 932 2002 Permissive Taxation Exemptions Staff report dated September 24, 2001 recommending that Maple Ridge Taxation Exemption By-law No. 5987-2001 be given three readings. RECOMMENDATION That Maple Ridge Taxation Exemption By-law No. 5987-2001 be read a first and second time and that the rules of order be waived and By-law No. 5987- 2001 be read a third time. 933 2002 Permissive Taxation Exemptions -Town Centre Development Staff report dated September 24, 2001 recommending that Maple Ridge Taxation Exemption -Maple Ridge Town Centre By-law No. 5989-2001 be given three readings RECOMMENDATION That Maple Ridge Taxation Exemption -Maple Ridge Town Centre By-law No. 5989-2001 be read a first and second time and that the rules of order be waived and By-law No. 5989-2001 be read a third time. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 951 Request for Funding, Ridge Meadows Hall of Fame Society Staff report dated September 10, 2001 offering alternative recommendations for the request of the Society for funding assistance in the amount of $2,000. Committee of the Whole Minutes October 1, 2001 Page 8 of9 Note: Councillor Isaac was excused for this item of the agenda as she is on the Board of the Hall of Fame Society. The General Manager Community Development, Parks and Recreational Services pointed out that there is a precedent of providing community groups with additional time with no interest to pay back its commitment to the District. RECOMMENDATION That the Ridge Meadows Hall of Fame Society be given a period of up to two years to raise the funding to meet their commitment of paying for the Hall of Fame display cases. Mayor Hogarth, Councillor Harris OPPOSED Note: Councillor Isaac returned to the meeting. 952 Request to Open 256 Street Access on Blue Mountain to Off Road Motorcycles Staff report dated September 10, 2001 recommending that the request of the Pacific Northwest Motorcycle Association for access through Municipal property to Blue Mountain be denied. Discussion The General Manager Community Development, Parks and Recreational Services confirmed that the District owns a portion of the land located between the road and crown land. There are concerns with respect to liability, security of the water reservoir, and future use of the land. RECOMMENDATION That the request of the Pacific Northwest Motorcycle Association for access through Municipal property to Blue Mountain be denied noting that the area for which access has been requested is not being managed for off road vehicle use and is designated for other Municipal uses which are not compatible with the proposed recreational activity. ACTION REQUIRED The Ministry of Forests is to be contacted to obtain information on the agencies responsible for the Blue Mountain Area and plans for its future use. ) Committee of the Whole Minutes October 1, 2001 Page 9 of9 953 Parks, Recreation and Culture Master Plan Staff report dated September 3, 2001 recommending that the Master Plan be adopted in principle and that the financial implications be considered during the annual business planning review. RECOMMENDATION 5. 6. That the Parks, Recreation and Cultural Master Plan attached to the staff report dated September 3, 2001 be adopted in principle, noting that recommendations contained in the plan which have financial implications will have to be given further consideration by Council during annual business planning reviews to determine their relative priority in relation to other Municipal services and initiatives. CORRESPONDENCE -Nil OTHER BUSINESS Councillor King suggested Council consider responding to the call for resolutions from the Federation of Canadian Municipalities with respect to international trade. Council was in agreement with this suggestion. ACTION REQUIRED A staff report is to be prepared on the World Trade Organization. 7. ADJOURNMENT -3:00 p.m. 8. COMMUNIT)Yl FORUM -Nil "ng Mayor Craig Speirs Presiding Member of the Committee