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HomeMy WebLinkAbout2003-01-06 Adopted Committee of the Whole Minutes.pdfJanuary 6, 2003 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor C. Speirs Corporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Pickering, Director of Planning C. Marlo, Confidential Secretary Other Staff as Required M. Davies, Director of Parks and Facilities P. Grootendorst, Fire Chief, Manager, Operations B. McLeod, Planning Technician l. DELEGATIONS/STAFF PRESENTATIONS 1.1 Fire Department Update Brett Morris and Mark Smitton provided an update on the activities of the Fire Department during 2002. The General Manager Corporate and Financial Services advised that, as directed by Council, the department is commencing a review of its Master Plan with a view of ultimately servicing a community with a population of 100,000. ACTION REQUIRED Staff is to provide Council with comparison figures of the increase in calls vs. the increase in population. Committee of the Whole Minutes December 9, 2002 Page 2 of8 The Director of Planning displayed a map identifying the location of the property. She noted that the application is for the residential portion of the development and that the application for the commercial potion will be brought forward at a later date. She displayed drawings of the proposed designs for the homes and indicated that the designs were in compliance with the development guidelines. The applicant, Mr. Faber, provided further details of the design and landscape elements. He advised that the plans for the development would be the same as in the Council report with only slight modifications as permitted in Schedule A. RECOMM.h.'NDATION That the staff report be forwarded to the Council Meeting of December 1 0, 2002. 903 DP/110/02, 23835 Lougheed Highway Staff report dated December 2, 2002 recommending that the Municipal Clerk be authorized to sign and seal DP/110/02 in support of a building permit for a residence adjacent to an unnamed watercourse. The Environmental Technician reviewed the report indicating that the plan has been approved by the Department of Fisheries and Oceans and is supported by staff. He indicated that an infiltration pit was not considered for this site but he would speak with the builder about the possibility of doing so. The General Manager Public Works and Development Services noted that at the Business Planning session, infiltration systems were flagged and will be a subject of discussion in the New Year. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 1 0, 2002. 904 DP/116/02, 20170 Wharf Street Staff report dated December 2, 2002 recommending that the Municipal Clerk be authorized to sign and seal DP/116/02 in support of a building permit for a single family residence adjacent to the Fraser River. Committee of the Whole Minutes December 9, 2002 Page 3 of8 The Environmental Technician reviewed the report. He advised that that set back requirements along the Fraser River are less severe than for creeks. The Department of Fisheries and Oceans has asked that a permanent fence be built along the top of the bank and that there be no disturbance of vegetation in that area. The builder will be complying with this request and will be using an infiltration pit. The plans are in compliance with the development permit guidelines and staff recommend approval of the application. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 10, 2002. 905 VP/111/02, 22104 124 Avenue Staff report dated December 2, 2002 recommending that qualifying property owners be advised that VP/111/02 in support of subdivision and rezoning application will be considered at the January 14, 2003 Council meeting. The Director of Planning displayed a map identifying the location of the property. She noted that the rezoning application is currently at third reading and is going through subdivision approval. The applicant is requesting that the lane be reduced in width and that gravel rather than concrete shoulders be utilized. She indicated that staff would investigate a suggestion to include mature hedging at the end of the lane to reduce headlight glare into the properties to the west and provide further information at the December 10, 2002 Council meeting. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 10, 2002. ACTION REQUIRED Staff is to provide information at the December 10, 2002 Council Meeting on the inclusion of a hedging requirement for the end of the lane way. 906 RZ/088/02, 12258 224 Street Staff report dated December 2, 2002 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6092-2002 and Maple Ridge Zone Amending Bylaw No. 6091-2002 to permit construction of 108 apartment units be read a first time and forwarded to Public Hearing. Committee of the Whole Minutes December 9, 2002 Page 4 of8 The Director of Planning reviewed the purpose of the application and displayed an artist's rendition of the completed project. She advised that the original plan to have two narrow walkways connecting to Firefighters' Park, one to the north of the property and one to the south, had been amended to one wider, well-lit walkway along the south border. She noted that the Design Panel expressed some concerns with respect to this being a gated community. The applicant, Carston Noftle, Focus Architecture, advised that the gating of the community was an important aspect for the client. The intent is to have a private development with a defined urban edge. The intent is not to create a visual barrier. The decision to eliminate the walkway to the north was made, as it was felt a walkway there would be an infringement on the privacy of the townhouses bordering that walkway. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 1 0, 2002. 907 Blue Mountain Provincial Forest Staff report dated December 2, 2002 providing information on the progress of the Blue Mountain Provincial Forest Strategy. The Planner reviewed the report. He advised that planning staff would be attending a stakeholders meeting on December 10, 2002 and that more information would be available following that meeting. He advised that it would be premature to make a recommendation to Council on the request of the Western Canada Wilderness Committee to write the Provincial Government asking that that entire 7500 hectare be annexed to Golden Ears Provincial Park until such time as the strategy process has been completed. He indicated that he would discuss at that meeting the need for interim measures to prevent logging in the area until the process is completed. At that meeting he would also request information on any pending logging plans for that area. Mr. Joe Foy, a director of the Western Canada Wilderness Committee, spoke of the need for the District of Maple Ridge to take a strong position at the stakeholders meetings that the area be protected. He said that at the meetings held so far, this has not happened. He pointed out that this area is an unceded territory of the Katzie Nation and nothing should be done without their support. Committee of the Whole Minutes December 9, 2002 Page5of8 RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 10, 2002. 908 Maple Ridge Highway Establishment & Closure Bylaw Amendment Bylaw No. 6096-2002 A staff report dated December 4, 2002 recommending that the subject bylaw to close portions of 206 Street and exchange certain lands for portions of 206 Street be given three readings was circulated at the meeting. The Municipal Clerk reviewed the report and advised that if the recommendation is approved by Counci, notice of intention to undertake the highway exchange will be advertised on December 13 and 20, 2002. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 10, 2002. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 931 2003 Meeting Schedule for Council, Committee of the Whole, Public Hearing and Council/Staff Staff report dated December 4, 2002 recommending that the meeting schedule attached to the report be adopted. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 1 0, 2002. ACTION REQUIRED The schedule is to be amended to delete the December 23, 2003 Council meeting. Committee of the Whole Minutes December 9, 2002 Page 6 of8 932 Disbursements for the month ended October 31, 2002 Staff report dated November 8, 2002 recommending that the disbursements for October 2002 be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 10, 2002. 933 Third Quarter Report-2002 Staff report dated November 19, 2002 submitting the Third Quarter Report for information. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 10, 2002. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 951 Sport Field Lighting at Eric Langton School Staff report dated November 17, 2002 recommending that $40,000 be made available from existing park funding for installation of lighting of the Eric Langton rock dust soccer field. The General Manager Community Development and Recreational Services reviewed the report. He advised that in accordance with District policy, the lights would be shut down by 10:30 p.m. at the latest. Technology has resulted in field lighting being more directional, lessening the impact on neighbouring properties. The School District believes the lighting will assist in minimizing vandalism to school property. It is the intent of the District to engage the neighbourhood in discussion about the park development. He indicated that the School District will be contributing to maintenance costs and hydro bills for the lights will be going directly to the School District. RECOMMENDATION That the staff report be forwarded to the Council Meeting of December 10, 2002. Committee of the Whole Minutes December 9, 2002 Page 7 of8 952 Policy on the Use of Prisoners for Parks and Open Space Projects A staff report recommending the adoption of the Policy was circulated prior to the meeting Note: Councillor Harris left the meeting at 2:00 p.m. RECOft!JMENDATION That the staff report be forwarded to the Council Meeting of December 10, 2002. 5. CORRESPONDENCE 971 Vancouver 2010 Bid Corporation Letter dated October 9, 2002 from John Furlong, President and Chief Operating Officer providing information on the economic opportunities of the Olympic Games. Suggested referral: Council for discussion 972 City of Port Coquitlam, 2010 Olympic Bid Letter dated October 21, 2002 from Susan Rauch, City Clerk, submitting for information a resolution requesting that the GVRD deliver a formal submission to the Premier and the M.O.T. stressing that transportation funding to support the 2020 Olympic bid must not take precedence over infrastructure requirements in theGVRD. Suggested referral: Council for discussion 973 Town of Port McNeill, Police Services Letter date November 1, 2002 from Gerry Furney, Mayor, requesting support for their paper on "Financing and Administering Police Services". Suggested referral: Mayors' Consultative Forum for comment. Committee of the Whole Minutes December 9, 2002 Page 8 of8 6. OTHER BUSINESS 7. ADJOURNMENT -2:05 p.m. 8. COMMUNITY FORUM AJ Springman Mr. Springman expressed the concerns of the Whonnock Association with respect to the effects logging on Blue Mountain could have on the water supply. He noted that a large number of local residents are as concerned as the Western Wilderness Committee with Blue Mountain Forest. He advised that the Ministry of Forest is not planning to do any studies on their water. He asked that Council give ~erious consideration to these matters when writing to the Provincial Government.