Loading...
HomeMy WebLinkAbout2000-01-04 Adopted Committee of the Whole Minutes.pdfJanuary 4, 2000 12:30 p.m. Council Chamber PRESENT: Elected Officials Mayor A. Hogarth Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor K. Morse Councillor C. Speirs Excused Councillor L. King Corporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff R. W. Robertson, Chief Administrative Officer T. Wingrove, Municipal Clerk J. Rudolph, General Manager of Public Works and Development M. W. Murray, General Manager of Community Development, Parks and Recreation Services T. Fryer, Director of Current Planning S. Karasz, Confidential Secretary Other Staff as Required P. Grootendorst, Mngr. of Operations, Fire Department J. Bastaja, Director of Long Range Planning B. McLeod, Planning Technician The meeting was chaired by Acting Mayor Candace Gordon. 1. DELEGATIONS/STAFF PRESENTATIONS 12:30 p.m. 1.1 Fire Department -Update on Activities P. Grootendorst, Manager of Fire Operations, reported that it was a very quiet holiday season with no Y2K problems. There were four routine calls on New Year's Eve. The Fire Department responded to 20 calls between Christmas and New Year's. The most serious call was a mattress fire at the Haney Hotel. He further advised that in 1999 the Fire Department expended 30,000 volunteer man hours responding to 1030 calls. Acting Mayor Gordon noted that there has been considerable coverage in the newspapers recently regarding Workers Compensation Board (WCB) regulations related to manpower on the scene of a fire and questioned if Maple Ridge complies with WCB regulations .. The Manager of Fire Operations responded that the regulations in question are based on a requisite number of fire persons at a fire scene. The District has manned their trucks with 5 people on them for many years and that practice complies with WCB regulations. Committee of the Whole Minutes January 4, 2000 Page 2 12:40 p.m. 1.2 ALR/27/99-11416 -240 Street -Presentation by Mr. Keith Koelling, property owner and Applicant. ( See also Item 2.1. Mr. Koelling circulated a written brief to the Municipal Council in support of his application the Agricultural Land Commission to exclude the subject property from the Agricultural Land Reserve. Mr. Koelling referred to the maps on Page 8 and 9. He advised that the parcel is 1.968 hectares or 4.89 acres in size. The southern boundary forms part of the boundary between the northwestern Albion region and the Agricultural Land Reserve (ALR). 61 % of the parcel is environmentally sensitive and not suitable for agriculture. The actual unencumbered portion is 1.46 acres. The top soil depth is shallow (12 inches) with underlying clay. He noted that the large urban area on the west side of 240 Street has been developed since 1995 and has generated a conflict with ALR lands with respect to intensive agricultural use. It would therefore be impractical for the subject parcel to be used for agricultural purposes because of the conflict that has been created. The area towards the southern boundary has been designated for intensive urban development and there will be an· abutting conflict if the subject land is used for agricultural purposes. He feels that a poor job was done with respect to peripheral reserve planning. Municipal staff and Council have planned side by side uses which conflict with each other and the anticipated injurious effect can become a time consuming legal issue. Mr. Koelling advised that in 1973 the Agricultural Land Commission identified ALR lands that had not previously been designated for agriculture and the District developed plans that increased density which is in conflict with the ALR lands. Planning implementations of this type are common throughout the District and they have a negative effect on properties on both sides of the shared boundary. This is a high priority issue and one that has not been dealt with by the previous Council from his perspective. His application is seeking a better alternative for the community. He further noted that land with RS-3 zoning which is situated in the Agricultural Land reserve has less value than equivalent land without the ALR status. If the ALR designation is being improperly used to control zoning, that practice might be a serious economic mistake. Mr. Koelling further advised that as he has indicated in his application for exclusion, he would like to replace the existing house on the subject property with more modem living accommodations. The new home will better provide space for his home based business to provide CAD services for customers involved in electronic component manufacturing. He does not want to build a new home on ALR encumbered land as it will be worth less than land without that designation. He ultimately plans to expand his business to a light industrial site in Maple Ridge and employ other members of the community. His plan will require all his financial resources and if the value of the land is insufficient to support his business, he will not be able to proceed with his plan. Committee of the Whole Minutes January 4, 2000 Page 3 Councillor Morse asked Mr. Koelling if it is his intention to eventually proceed with a high density residential development, noting that he does not currently require exclusion from the ALR in order to build a new home on the subject property. Mr. Koelling responded that it is not his intention to subdivide to achieve increased residential density. He feels that because it is specifically designated as ALR land it has less value and its use is restricted. Councillor Speirs noted that there are abutting lands that are in the ALR. and that if Mr. Koelling's land were to be excluded, the ball would be in his court at that point. He asked if Mr. Koelling has talked to his neighbours. Mr. Koelling responded that they are all supportive of his application. They realize that there will be no change in the property and it will still be used as a rural residential parcel. Mr. Koelling ended his presentation at this point, noting that his telephone number is on his application, and he would be pleased to answer any further questions from Council. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES 2.1 ALR/27/99-11416-240 Street Reference was made to the staff report dated October 27, 1999 recommending that the subject application not be authorized to proceed to the Agricultural Land Commission. (Note: This item was deferred from the Council Meeting of November 23, 1999 in order to give the applicant an opportunity to speak to the report). Councillor Morse asked for clarification on whether lands east of 240 Street have been taken out of the Agricultural Land Reserve (ALR). The Director of Current Planning advised that the lands surrounding Mr. Koelling's property have been in the ALR since 1972-73 . There have been exclusions from time to time by the Agricultural Land Commission. The largest exclusions were the upper Albion area and the lands surrounding Kanaka Creek on the south side, however, by and large the ALR in Maple Ridge has been retained since 1972-73. Councillor Morse stated that she would not like to vote to deny the application proceeding to the Agricultural Land Commission if it is the intention to recommend exclusion of more lands east of 240 Street. The Director of Current Planning explained that it would be appropriate to make that determination through a review of the Official Community Plan (OCP). The lands referred to by Councillor Morse are currently not included within the District's urban boundary. The Mayor noted that Council will shortly be conducting a review of the Agricultural Land Reserve policies and suggested deferring this application until that review has been completed. Committee of the Whole Minutes January 4, 2000 Page 4 As a point of procedure, Acting Mayor Gordon suggested that Council could discuss the ALR review next Monday and deal with this application at the Council Meeting on Tuesday, or Council could defer the application to the next Committee of the Whole Meeting on January 17, 2000. Councilor Isaac indicated support to defer the application until Council has completed the ALR review. Councillor Harris and Acting Mayor Gordon indicated support of proceeding with the recommendation, noting that it is clearly within the current policies of the Agricultural Land Commission and the District's OCP. Councillor Speirs stated that he agrees with Councillor Harris and Acting Mayor Gordon that it is completely within Council's purview to deal with the recommendation today. Councillor Morse spoke in support of deferral, noting that she would like to have a complete overview of the ALR policies before making a decision. A vote to defer the application resulted in a tie. (Mayor Hogarth, Councillor Isaac and Councillor Morse voted in favour of deferral; Acting Mayor Gordon, Councillor Harris and Councilor Speirs voted against deferral). AMENDED RECOMMENDATION That Application ALR/27/99 respecting property at 11416 -240 Street be deferred to the January 17, 1999 Committee of the Whole Meeting pending a review of the Agricultural Land Reserve policies by the Municipal Council. 2.2 Home Occupation Amendments to the Zoning By-law-By-laws 5860 and 5861-1999 Reference was made to the staff report dated December 17, 1999 recommending that the subject by-laws to provide amendments to the following Home Occupation provisions of the Zoning By-law be granted three readings -tourist accommodation, floor space, employees, alterations to a building, signage and goods and services. • Councillor Morse stated that she feels that there is still more work to be done on the by- laws. Councillors Speirs agreed and stated that he would like to see more definition with respect to the permitted uses. The Committee agreed to the following action being taken: AMENDED RECOMMENDATION That the staff report dated December 17, 1999 entitled Home Occupation Amendments to the Zoning By-law be referred to a Home Occupation By-law Amendment Working Committee of Council for review and that the working committee report their recommendations back to Council. 2.3 Building Department Statistics Committee of the Whole Minutes January 4, 2000 Page 5 Reference was made to the staff report dated November 30, 1999 and the Committee concurred with the following recommendation contained therein: RECOMMENDATION That the Inspection Services Department Building Statistics for the months of October and November, 1999 be received for information. 2.4 RZ/29/98-Rezoning Application for 10002, 10036 & 10028-240 Street Reference was made to the staff report dated December 15, 1999 recommending that the subject application to permit approximately 75 lots be forwarded to Public Hearing subject to the conditions specified in the report. Mr. Ron Hoffart, the architect, was in attendance to provide a progress report on the application and in particular the issues that have been raised by Planning Department staff. He noted that progress has been made on the outstanding items listed in the report. Mr. Hoffart explained that one of the items that has held up the application is the issue of the east-west road in a narrow portion of the site where it was difficult to get a road through. This has been resolved by coming to an agreement with the property owners to' the north. He further noted that the issue of the sidewalk and boulevard identifies one of the design objectives of the proposal which is to have a pedestrian scale streetscape. He explained how that design element will be achieved through a minimum 5.5 metre setback of the garage from the property line, etc. as detailed in the report. The garage has been de- emphasized and emphasis has been placed on the balance of the house, including a Verandah, etc. Mr. Hoffart also explained that the applicants are addressing concerns raised by staff regarding garages that have a blank side exposed to the street. Acting Mayor Gordon referred to the proposed "tot lot" play area and asked if it is the only one proposed for the development. Mr. Hoffart responded in the affirmative and noted that there is also one in the nearby Country Lane development. He will consult further with staff to see ifthere is another location that meets the criteria for that amenity. Councillor Speirs questioned why there is not a more intensive use of lanes. The Chief Administrative Officer referred to the guide plan for the area, noting that this property is constrained on the south and there is a different property owner to the north. The road and land use pattern reflects those concerns. The property immediately to the north was the subject of considerable debate as the owner of that property previously felt that the road network was all on his property. The developer should be given much credit for resolving that issue outside this forum. It was a significant impediment at the staff level. The new proposal is a compromise that reflects environment considerations on the south side, addresses problems on the north side, and provides a subdivision pattern economically viable to the developer. Committee of the Whole Minutes January 4, 2000 Page 6 Councillor Morse referred to the relocation of Hill House and questioned if there will be any separation between Hill House and the adjoining homes in the new subdivision. Mr. Hoffart explained that the main idea is to tie Hill House in with the new homes in the subdivision and blend it into the streetscape rather than leaving Hill House as a large free- standing home. It will be occupied as a single family residence. Acting Mayor Gordon noted that one of the conditions prior to final approval is to obtain the comments of the Heritage Advisory Committee. Mayor Hogarth noted that there is a local collector street through the property which comes out at 102 Avenue. He feels that there should be more lanes introduced on a north-south access to reduce the number of vehicles that will be backing out onto busy roads. The General Manager of Public Works and Development Services explained that after considerable discussion and consideration of the topographic constraints, it appears that this is the best proposal that can be achieved for this site. It has taken two years to get to the stage. He noted that additional lanes may not be appropriate and it is not the District's standard in single family residential neighbourhoods to require lanes. Lanes were put in where appropriate. He feels it is now matter of doing refinements and he can work further with the developer in that regard. Councillor Speirs stated that this plan is a good attempt but the lanes need to be included. He feels that the Municipality has to start including more lanes to make its streetscapes pedestrian friendly. He added that he does not like to see the further emasculation of Hill House; it should be featured instead of being obscured. He does not feel that a single family dwelling is appropriate for Hill House. Councillor Gordon asked at what stage comments will be received from the Heritage Advisory Committee (HAC). The Director of Current Planning advised that they should be received at the same time as the comprehensive development plan prior to final reading. It is not appropriate to involve the HAC until it is certain that this project is going ahead. HAC's comments would be incorporated into the comprehensive plan of development. The Chief Administrative Officer added that the scope of the Heritage Advisory Committee'-s review is limited and not related to a change in land use; most of the major decisions have been made so the proposed timing for their comments is appropriate. Councillor Harris stated that it is his understanding that the District was getting away from tot lots. The General Manager of Community Development, Parks and Recreation Services responded that the District has always insisted that there be tot lots in high density strata developments. Single family housing forms have changed in the past few years to smaller lot developments and tot lots are being included. It should be noted, however, that small tot lots in non-strata developments do present a maintenance cost. There will have to be a mechanism found to deal with those costs as they were previously handled by strata councils. Committee of the Whole Minutes January 4, 2000 Page 7 Further discussion ensued on the setback/separation of Hill House from the adjoining houses in the subdivision. The Director of Current Planning suggested that prior to the January 11th Council Meeting that staff and the applicant can bring forward to Council a site survey plan defining the maximum separation that can be maintained with respect to Hill House. Mr. Hoffart offered to provide staff with further information on the lay-out and proposed streetscape related to Hill House prior to the January 11th Council Meeting. Councillor Speirs noted that there is commercial development across the street from Hill House and questioned putting Hill House in close proximity to it. He noted that Hill House is an emotional issue for many people in the community. It is a landmark that has been moved from its location and now it needs to make a new landmark. He does not feel it is appropriate for a single family residence and wants that issue addressed as well. He also wants it looked at in the context of the commercial development across the street. The Committee agreed to the following recommendation: RECOMMENDATION That Application RZ/29/98 (for property located at 10002, 10036 & 10028 -240 Street) to rezone property described in the staff report dated December 15, 1999. from RS-2 (One Family Suburban Residential) and RS-3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) be forwarded to Public Hearing, noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending By-law are detailed in that report and that the accompanying Official Community Plan Amending By-law be forwarded to the same Pub_lic Hearing. ACTION REQUIRED -that staff provide Council with the additional information requested prior to the January 11th Council Meeting. 2.5 RZ/35/99-23853 Dewdney Trunk Road RS-3 to CS-1-By-laws 5842 and 5843-1999 Reference was made to the staff report dated December 10, 1999 recommending that Maple Ridge Zone Amending Bylaw No. 5842-1999 and Maple Ridge Official Community Plan Amending Bylaw No. 5843-1999 be ·read a first time. The proposed bylaws would permit construction of a gas bar, convenience store with residence and a commercial building at the above-noted address. The Director of Current Planning advised that the application was deferred back to staff by Council in mid-September for a staff report addressing their concerns regarding the interface of commercial and residential properties in general. That report was submitted to Council this morning and will be considered at a future Committee meeting. The subject report respects the proposed amendments in the new report. At the request of Acting Mayor Gordon, the Director of Current Planning displayed an overhead map and highlighted the differences between the previous proposal and the proposal being considered at this time. He noted that the drive-through has been deleted Committee of the Whole Minutes January 4, 2000 Page 8 and the parking area will now be in a court-yard arrangement located away from the residential area. The Mayor noted that the proposed amendments from staff propose a three metre buffer strip between service commercial and residential developments. He questioned how large a buffer there will be in this case. The Planning Technician explained that the current proposal will have a 6.0 metre lane separating the uses along the northern property line and a landscaped buffer strip greater than 3.6 metres along the commercial building. The Mayor questioned if it would not be better to have the three metre buffer at the property line as opposed to the edge of the building. The Planning Technician explained that in general it is preferable to have the buffer strips outside the right-of-way so that there is an opportunity for them to be maintained. Discussion ensued on the continuation of the lane from 237 Street to 238 Street and whether it would serve the residential properties or the service commercial properties. The Director of Current Planning explained that the lane would serve the commercial property which would avoid having a great deal of in and out traffic on Dewdney Trunk Road. It would also be available for the residents if they wanted to take advantage of it.' Most of the houses are oriented to 120B Avenue and therefore most of the residents would not take advantage of the lane access. He clarified that the buffer strip would be on the south side of the lane on the commercial side. Several Councillors expressed concern for the safety of the residents if service vehicles will be using the lane. Councillor Harris suggested putting he actual buffer on the north side of the lane so that the buffering would be against the residential property as opposed to the lane which would give the lane a deliberate commercial orientation. The Director of Current Planning clarified that if the lane is dedicated as road it would be the responsibility of the Municipality. Councillor Morse asked that the service commercial traffic using the lane be kept outside the buffer zone. The General Manager of Public Works and Development Services advised that lanes function as small streets with a public right-of-way. Lanes are there for the use of all vehicles. Councillor Speirs stated that it makes no sense to have the buffer on the wrong side; it is the residential side that needs the buffer. He suggested either getting rid of the lane and allowing access for all service commercial vehicles from Dewdney Trunk Road or having an internal lane well buffered from the residences; otherwise the District is just setting itself up for a problem. The General Manager of Public Works and Development Services noted that the discussion has focussed on buffering but that is only one of many considerations. The Committee of the Whole Minutes January 4, 2000 Page 9 lane is for safety to minimize traffic movements onto a designated arterial street. The District tries to achieve that objective wherever it can. He cautioned against transferring the responsibility for the buffer from the property owner to the Municipality. Staff can look at buffering alternatives on the north side of the street; that is a fair comment, but he would not want to encourage Council to abandon the concept of lanes. Councillor Speirs questioned if there is any way this commercial development can have its own internal access that does not involve the residents to the north so that neither the residents to the north or the District has to maintain it. The General Manager of Public Works and Development Services responded that the lane that is being put in is coming off private property so it is already being dedicated by the developer. The internal access concept is possible but it may mitigate the development potential of the commercial properties and there is an insufficient supply to meet the demand now. The District wants to maximize development potential within the zoning regulations; the internal lane concept will be encouraged where possible but it would not be achievable in all instances. The Mayor questioned if the lane could be made part of the internal concept by the use of a cross-access agreement. , Acting Mayor Gordon stated that she feels the new proposal is a good compromise and it addresses her concerns respecting noise, etc. late in the evening and the early morning. Councillor Harris questioned why more use is not made of cross-access easements or agreements. He feels that if they are simple and straightforward they would provide the same effect as a lane without having to dedicate a lane. The General Manager of Public Works and Development Services offered to have staff do some research and come back to Council with respect to the pros and cons of a lane versus the ideas put forward by Council. The Acting Mayor asked that the additional information to be provided prior to the January 11th Council Meeting. The Committee agreed to the following recommendation: RECOMMENDATION That Maple Ridge Zone Amending By-law No. 5842-1999 and Maple Ridge Official Community Plan Amending By-law No. 5843-1999 be read a first time. ACTION REQUIRED -that staff provide Council with the additional information requested prior to the January 11th Council Meeting 2.6 DVP/71/99-12791 and 12793-228A Street Reference was made to the staff report dated December 14, 1999 in support of the above noted application to waive front and rear yard setback requirements and common wall requirements. Committee of the Whole Minutes January 4, 2000 Page 10 The Committee agreed to the following recommendation contained therein: RECOMMENDATION That the Municipal Clerk be authorized to notify qualifying property owners that approval of DVP/71/99 respecting property located at 12791 and 12793 -228A Street will be considered at the January 25, 2000 Council Meeting. 2.7 RZ/51/99 -23688 Kanaka Way-RS-3 to RS-lb and CD-1-93 -By-law No. 5857-1999 and 5858-1999 Reference was made to the staff report dated December 14 1999 recommending that the subject by-laws to create approximately 25 lots be read a first time. The Director of Current Planning displayed an overhead map of the site and explained the topographic constraints, etc. Councillor Morse asked that when staff is showing maps they also provide overlays of other related information, e.g. topography, road network, etc. On question from the Mayor, the Director of Current Planning clarified that Kanaka Creek Road adjacent to Kanaka Creek Park will eventually become a pedestrian trail system and it will be replaced by Kanaka Way. Councillor Speirs advised that he has walked the site and expressed concern as to whether the proposed setbacks are sufficient. The Director of Current Planning confirmed that the setbacks meet the requirements of the Ministry of Environment and Department of Fisheries and Oceans. Any subdivision will have to be done in conformance with their requirements. The Committee concurred with the following recommendation. RECOMMENDATION That Maple Ridge Zone Amending By-law No. 5857-1999 and Maple Ridge Community Plan Amending By-law No. 5858-1999 be read a first time. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 3.1 Inclusion of Properties into Sewer Area A -24286, 24308, 24340 and 24360 -102 Avenue -By-law No. 5859-1999 Reference was made to the staff report dated November 10, 1999 and the Committee concurred with the following recommendation contained therein: RECOMMENDATION Committee of the Whole Minutes January 4, 2000 Page 11 That the staff report dated November 10, 1999 be received, noting that it is reported therein that the petitions to include properties located at 24286 -102 Avenue, 24308 -102 Avenue, 24340 -102 Avenue and 24360 -102 Avenue are sufficient and valid; and further that Maple Ridge Sewer Area "A" Sewerage Works Construction and Loan Authorization Amending By-law No. 5859-1999 be read a first and second time and that rules of order be waived and Maple Ridge Sewer Area "A" Sewerage Works Construction and Loan Authorization Amending By-law No. 5859-1999 be read a third time. 3.2 Inclusion of Properties into Sewer Area A -24103 and 24127 -102 Avenue -By-law 5872-1999 Reference was made to the staff report dated December 1, 1999 and the Committee concurred with the following recommendation contained therein: RECOMMENDATION That the staff report dated December 1, 1999 be received, noting that it is reported therein that the petition to include properties located at 24103 and 24127 -102 Avenue into Sewer Area "A" is sufficient and valid; and further that Maple Ridge Sewer Area "A" Sewerage Works Construction and Loan Authorization Amending By-law No. 5872-1999 be read a first and second time and that rules of order be waived and Maple Ridge Sewer Area "A" Sewerage Works Construction and Loan Authorization Amending By-law No. 5872-1999 be read a third time. 3.3 Maple Ridge Dog Pound and Dog Control Amending By-law No. 5873-1999 Reference was made to the staff report dated December 2, 1999 recommending that the subject by-law for the purpose of reflecting year 2000 deadline dates be granted three readings. It was clarified for Councillor Morse that the rates for 2000 will remain unchanged. Acting Mayor Gordon asked if she could have a copy of the existing fee schedule. ACTION REQUIRED -that the Municipal Clerk provide Acting Mayor Gordon with a copy of the existing fee schedule for dog licences. The Committee agreed to the following recommendation: RECOMMENDATION That Maple Ridge Dog Pound and Dog Control Amending By-law No. 5873-1999 be read a first and second time and that rules of order be waived and Maple Ridge Dog Pound and Dog Control Amending By-law No. 5873-1999 be read a third time. Committee of the Whole Minutes January 4, 2000 Page 12 3.4 Heart and Stroke Foundation of B. C. & Yukon -Door-to-Door Soliciting-February, 2000 Reference was made to the staff report dated November 8, 1999 and the Committee concurred with the following recommendation contained therein: RECOMMENDATION That the request from the Heart and Stroke Foundation of B.C. & Yukon for permission to canvass door to door for donations during the month of February, 2000 be approved. 3.5 Hamlet ofTuktoyaktuk, NWT -Acknowledgment from the Mayor Reference was made to the letter from the Mayor of Tuktoyaktuk dated September 17, 1999 (l) expressing appreciation regarding the Trans-Canada Trail Monument created by a resident of Maple Ridge and now located on the Arctic Ocean and (2) suggesting that the Hamlet ofTuktoyaktuk and Maple Ridge become Sister Communities. Note: This matter was referred back to Committee from the November 23, 1999 Council' Meeting. On question, the Chief Administrative Officer advised that twinning does not have to cost anything. It can be as simple as passing a resolution. However, in some cases there are mutual education or economic initiatives such as visits by school groups. Depending on the level of interest in those initiatives, it could cost money. Several Councillors expressed interest in twinning with Tuktoyaktuk. The Chief Administrative Officer clarified that Maple Ridge currently has several sister city relationships. He will compile a report giving a synopsis of the existing relationships as well as the Federation of Municipalities (FCM) guidelines on twinning. The Mayor asked that the letter from the Mayor of Tuktoyaktuk be acknowledged and that he be advised of the status of his request. ACTION REQUIRED -that the Chief Administrative Officer provide a report to Council and that the Municipal Clerk acknowledge the subject letter based on the above noted discussion. 3.6 November 20, 1999 Municipal Election Results Reference was made to the report from Chief Election Officer dated November 29, 1999 providing results of the election as required by the Municipal Act. The Committee concurred with the following recommendation: RECOMMENDATION Committee of the Whole Minutes January 4, 2000 Page 13 That the report from the Chief Election Officer dated November 29, 1999 providing the data relative to the Municipal Election held on Saturday, November 20, 1999 be received for information purposes. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 4.1 Trans-Canada Trail Construction Grant Agreement Reference was made to the staff report dated November 29, 1999 recommending that the subject agreement be executed. The General Manager of Community Development, Parks and Recreation Services displayed an overhead map of and explained the proposed Trans Canada Trail route through Maple Ridge. The Committee agreed to the following recommendation: RECOMMENDATION That the Mayor and Clerk be authorized to execute the conditional grant agreement attached to the staff report dated November 29, 1999 entitled Trans-Canada Trail Construction Grant. 4.2 Proposed Universal Shoreline Speed Restriction Reference was made to the staff report dated November 29, 1999 and the Committee agreed to the following recommendation: RECOMMENDATION That the proposed Universal Shoreline Speed Restrictions of the Department of Fisheries and Oceans attached to the staff report dated November 29, 1999 be supported. 4.3 Parks and Leisure Services Commission Minutes-October 14, 1999 Reference was made to the staff report dated November 26, 1999 and the Committee agreed to the following recommendation contained therein: RECOMMENDATION That the Minutes of the October 14, 1999 open Parks and Leisure Services Commission Meeting be received for information. 5. OTHER ISSUES 5.l Year 2000 (YK2) Compliancy Committee of the Whole Minutes January 4, 2000 Page 14 The Chief Administrative Officer advised that he received a letter today confirming that we are Y2K compatible in this Province. He noted that from the Municipality's point of view, there were no problems on New Year's Eve and credit should be given to the Public Works, Fire and Police Departments. He also commended Municipal staff on the considerable pre-planning and preparedness that was done on the various systems, noting that there were no internal problems. On question, he advised that District's total cost was around $75,000 for Y2K preparedness which includes changes to the telephone and computer systems and added police resources. It was money well spent as the computer related issues had to be addressed. 6. ADJOURNMENT 2:45 p.m. (:~~&cu:cL~d~ Acting ayor C. Gordon Presiding Member of the Committee /sk