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HomeMy WebLinkAbout2000-01-17 Adopted Committee of the Whole Minutes.pdfJanuary 17, 2000 12:30 p.m. Council Chamber PRESENT: Elected Officials Mayor A. Hogarth Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor L. King Councillor K. Morse Councillor C. Speirs ~orporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff R. W. Robertson, Chief Administrative Officer T. Wingrove, Municipal Clerk J. Rudolph, General Manager of Public Works and Development M. W. Murray, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager of Corporate and Financial Services T. Fryer, Director of Current Planning S. Karasz, Confidential Secretary Other Staff as Required J. Sorba, Director of Finance M. Rossi, Planner K. Grout, Manager of Environmental Affairs Ms. Dorothy Trochta-Belair, Special Services Co-ordinator The meeting was chaired by Acting Mayor Gordon. She welcomed students from Harry Hooge School and their teacher Joanne Houston who were in attendance to observe the proceedings. 1. DELEGATIONS/STAFF PRESENTATIONS -(10 minutes each) 1.1 Mr. Ken Dextras -Innovative Sewage Systems Mr. Dextras advised that he is in attendance on behalf of Bosa Developments and Mr. Bob Jones to request an innovative sewage system for 29 lots in the Whispering Falls subdivision that do not meet the perc tests for a conventional septic disposal system. He noted that the Municipality is not necessarily involved in the approval of a septic system. The Health Ministry does the perc tests. In 1992 the developers in question proposed an innovative system to the Health Ministry but the Ministry had no regulations in place and they abandoned their request. In 1995 the Town of Anmore introduced an innovative system by-law and Abbotsford used innovative systems for repairs to existing systems that had failed after 20 or 25 years. Anmore put in a by-law with a restrictive covenant on the property which permits construction on the property with approved innovative systems. The Ministry of Health requires a by-law for the systems. Committee of the Whole Minutes January 17, 2000 Page 2 Mr. Dextras displayed information and provided technical information on the innovative system. He noted that here are 3 options for septic disposal, namely ((1) a conventional septic disposal field with soil greater than 24 inches that will perc; (2) an innovative system with 12 inches of soil that will perc; (2) a sanitary sewer. Mr. Dextras reiterated that they are asking for Option 2 for the 29 lots. He further added that the Ministry of Health has been monitoring the Anmore system and it is working very well. The Mayor noted that innovative systems are difficult for Councils to deal with as there is a liability to the Municipality if they fail. Mr. Dextras advised that it is a shared liability between the Municipality and the Health Unit. The by-law requires the property owner to maintain the system to a required standard and there are mechanics in the by-law to do that. The Mayor suggested that there has to be further discussions with the Health Unit with respect to the liability issue. • The Committee agreed to the following action being taken: ACTION REQUIRED -that the request from the delegation be referred to the· General Manager of Public Works and Development Services for a report to Council, including comments from the Health Unit. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES 2.1 RZ/64/99-Northeast Corner of236 Street and 133 Avenue Reference was made to the staff report dated January 5, 200 recommending that the subject application to permit 33 R-3 units and 40 RM-1 units be forwarded to Public Hearing subject to the conditions specified in the report. The Director of Current Planning displayed an overhead map of the site and surrounding properties and explained the lay-out of the proposed subdivision including the road network, school and park space and the Conservation area. He noted that the densities proposed are in support of proposed village centre. Councillor King advised that she is concerned about the density in this area as there are outstanding issues that have not been resolved, particularly the storm water run-off through the Silver Valley, as well as traffic issues. She recommends taking a deep breath and looking further look at Silver Valley before approving proposals such as this one. The Director of Current Planning provided further clarification of the green space. He confirmed that there are services available to the site. Consultants are reviewing the storm water issues and a report on storm water will be coming to Council in the near future. Committee of the Whole Minutes January 17, 2000 Page 3 Councillor Morse stated that when overhead maps are displayed at meetings, she would like to have overlays added that show the existing features and proposed features. Councillor Speirs expressed his approval with respect to the use of lanes in the proposed development. He wants to see a more detailed plan of how the Hydrology and storm water run-off will be managed. The General Manager of Public Works and Development Services advised that staff can make overlays available to Council as to how this proposal relates to the Silver Valley guide plan. This proposal is still in the early stages and staff can make bring that information to the next Committee meeting. The Director of Current Planning confirmed for the Mayor that storm water recommendations will be made available to Council at the subdivision stage. The developer will be required to address detailed servicing at the subdivision stage. The storm water system will be designed according to the required standards. Councillor Morse asked if the design for the single family dwellings could be reviewed by the Advisory Design Panel. The Director of Current Planning explained that the present policy of Council is that that designs for only multi-family, commercial and industrial units are reviewed by the Advisory Design Panel. Single family dwelling designs are approved by an architect or design professional. Councillor King suggested deferring the application to the next Committee of the Whole Meeting to allow staff to make their presentation on the Silver Valley Guide Plan, however, she did not receive the concurrence of the Committee. Acting Mayor Gordon stated that she is quite interested in seeing what the area will ultimately look like as it is built out. During the public consultation process, many people were adamant that they do not want the area to look like Mary Hill or Westwood Plateau. She asked for further information on what vegetation will be retained. The Director of Current Planning noted that vegetation has been removed from the site. At the density proposed, he does not anticipate that a large amount of vegetation will be retained in the developable portion; greening up will be done later through the street tree program and planting of trees on private property which is usual with these types of subdivisions. Acting Mayor Gordon and Councillor Speirs indicated their intention not to support the application. The General Manager of Public Works and Development Services advised that a number of the questions raised by Council are not related to this application but to the District's policy framework for managing development in Silver Valley. He feels that it would be useful for Council to re-visit the guide plan and then shape their thoughts in terms of the overall area. This application is relatively consistent with the Official Community Plan and policy framework that is in place. The Committee, with the exception of Acting Mayor Gordon, Councillor King and Councillor Speirs agreed to the following recommendation: RECOMMENDATION Committee of the Whole Minutes January 17, 2000 Page 4 That application RZ/64/99 (for property located on the northeast corner of 236 Street and 133 Avenue) ) to rezone property described in the staff report dated January 5, 1999 from RS-3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) and RM-1 (Townhouse Residential) be forwarded to Public Hearing, noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending By-law are detailed in that report and that the accompanying Official Community Plan Amending By-law be forwarded to the same Public Hearing. (Acting Mayor Gordon and Councillors King and Speirs OPPOSED). 2.2 RZ/23/96-13819-232 Street-Request for One Year Extension Reference was made to the staff report dated December 21, 1999 recommending that a one year extension be granted to the subject application to permit 500 units under the CD- 3-98 Zone using a combination of single family residential and multi-family residential form of development. The Director of Current Planning displayed an overhead map of the site and surrounding properties and went over the proposed subdivision lay-out, road patterns, etc. Councillor King noted that she voted against the application when it was first presented, however, it has reached third reading stage and she will vote in favour of the extension. Councillor King asked if there is any way that this application can be brought back to Council building proceeds, noting that it involves a large number of lots and there are other developments in the vicinity. The Director of Current Planning advised that it would be helpful for Council to see the guide plan for Silver Valley to show the relationship of this lot to the surrounding properties, etc. The concept plan and Development permit will come to Council one more time and once they have been adopted and approved by Council they becomes part of the guide plan for the use of the Approving Officer in dealing with the subdivision application. The plans will not keep coming back to Council. Councillor Speirs asked if Council can still address the density or if it is done deal according to the OCP. The Director of Current Planning responded that the by-law was crafted to respect the density of the OCP for this property. Councillor Speirs stated that he does not support that type of density for Silver Valley at any time. He also noted that there are no wildlife corridors in the plan. He will not support the application. Acting Mayor Gordon noted that Council wants to review the overall plan for Silver Valley and expressed concern about letting applications continue to proceed, particularly if the direction of Council for Silver Valley is going to vary in any · significant way from what is up there now. The Chief Administrative Officer advised that this is a third reading issue. The developer has proceeded in good faith based on a proposal which meets the criteria of the existing ) Committee of the Whole Minutes January 17, 2000 Page 5 Official Community Plan. He has made a significant commitment of resources and third reading reflects that the developer has continued to try to meet the various approvals related to the proposal. He is requesting an extension because he needs extra time to finalize them. We are not dealing with a blank slate. There is some fettering of Council's discretion with respect to their options. The Mayor noted that this is where Council is struggling. He indicated that they are caught between the existing policy under which the developer has proceeded and the need to review the Silver Valley OCP. He suggested it might a form and character issue which Council may not have any control over once the application gets to fourth reading. The Chief Administrative Officer noted that Council's flexibility in dealing with third reading by-laws in general is quite limited. He will seek further input from the Municipal solicitor in that regard. Councillor King noted that Council has more ability to stop applications when they are first presented than they do at this stage. Councillor Harris noted that Council can review the Silver Valley guide plan but it is very clear in this case that the application has gone through the appropriate process and he will vote in favour of the extension. The Committee, with the exception of Councillor Speirs, agreed to the following' recommendation: RECOMMENDATION That pursuant to Maple Ridge Development Procedures By-law No. 5632-1997, that Application RZ/23/96 (23819 -232 Street) be granted a one year extension. (Councillor Speirs Opposed.) 2.3 DP/66/99 -Maple Ridge Town Centre Project -Proposed Leisure Centre Renovation and Youth Centre Reference was made to the staff report dated January 11, 2000 recommending that the subject application be executed. The General Manager of Public Works and Development Services advised that the developers will provide a comprehensive presentation on the above noted buildings at the January 25th Council Meeting. Councillor King asked that when reference is made to the project in the future that it also include reference to the Youth Centre as it is part of the same project. The Committee agreed to the following recommendation: RECOMMENDATION That the Municipal Clerk be authorized to sign and seal DP/66/99 respecting property located at 11995 Haney Place. Committee of the Whole Minutes January 17, 2000 Page 6 2.4 DVP/81/99-20318 Dewdney Trunk Road Reference was made to the staff report • dated January 7, 2000 recommending that the subject application to permit a variance in the rear yard setback be considered at the Council Meeting of February 15, 2000 following appropriate notification to adjacent property owners. The Committee agreed to the following recommendation: RECOMMENDATION That the Municipal Clerk be authorized to notify qualifying property owners that approval of DVP/81/99 respecting property located at 20318 Dewdney Trunk Road will be considered by Council at the February 15, 2000 meeting. 2.5 DVP/80/99-23281 Kanaka Way Reference was made to the staff report dated January 11, 2000 recommending that the subject application to waive the requirement to convert existing overhead wires on the north side of Kanaka Way be considered at the Council Meeting of February 15, 2000· following appropriate notification to adjacent property owners. The Acting Mayor clarified that the application meets the existing policy criteria which excludes certain areas from undergrounding due to high voltage lines, etc. Those areas are shown on a map that was adopted by Council. The Mayor asked if Council could be provided with the policy/map governing overhead/underground wiring. ACTION REQUIRED -that the above noted policy be provided to Council for further discussion. The Committee agreed to the following recommendation: RECOMMENDATION That the Municipal Clerk be authorized to notify qualifying property owners that approval of DVP/80/99 respecting property located at 23281 Kanaka Way will be considered by Council at the February 15, 2000 meeting. 2.6 Soil Deposit Regulation Amending By-law No. 5881-2000 Reference was made to the staff report dated January 5, 2000 recommending that the subject by-law be granted three readings. The Manager of Environmental Affairs summarized the report and reviewed the proposed amendments which are detailed on Page 1 of the report. She clarified several points in the by-law for the Mayor. Committee of the Whole Minutes January 17, 2000 Page 7 The Committee agreed to the following recommendation: RECOMMENDATION That Maple Ridge Soil Deposit Regulation Amending By-law No. 5881-2000 be read a first and second time and rules of order be waived and Maple Ridge Soil Deposit Regulation Amending Bylaw No. 5881-2000 be read a third time. 2.7 RZ/35/99-23853 Dewdney Trunk Road-By-laws 5843 and 5842-1999 Reference was made to the staff report dated December 10, 1999 recommending that the subject by-laws to permit a gasoline bar, convenience store with a residence and a commercial building be read a first time. This item was deferred from Council Meeting of January 11 , 2000 for consideration of additional staff information which is contained in a report entitled Landscape Screens to Buffer Commercial Use dated January 10, 2000. The Committee agreed to the following recommendations: RECOMMENDATION That Maple Ridge Zone Amending By-law No. 5842-1999 be read a first time. RECOMMENDATION That Maple Ridge Official Community Plan Amending By-law No. 5843-1999 be read a first time. 3. CORPORATE AND FINANCIAL SERVICES (including Fire and Police) 3 .1 B. C. Hydro Recycling Levies Reference was made to the staff report dated December 14, 1999 recommending that a refund to BC. Hydro in the amount of $235.90 for 1999 not be approved. The Committee agreed to the following recommendation: RECOMMENDATION That the staff report dated December 14, 1999 and letter from B .C. Hydro dated July 8, 1999 attached thereto requesting a refund in the amount of $235.90 with respect to waiving the annual 1999 recyling levy on 14 properties be received; and further that the request be denied. Committee of the Whole Minutes January 17, 2000 Page 8 3 .2 Adjustments to the 1999 Collector's Roll -Reports for Information Purposes: Reference was made to the staff reports dated January 4, 2000, December 14, 1999 and eight reports dated December 8, 1999 advising of tax adjustments as detailed in the reports. The Committee agreed to the following recommendation: RECOMMENDATION That the eight reports submitted to the Committee of the Whole Meeting of January 17, 2000 entitled "Adjustments to 1999 Collector's Roll" be received for information. 3.3 Endorsement of Lower Mainland Treaty Advisory Committee (LMTAC) First Principles dated January 12, 2000 • Reference was made to the report from Municipal Clerk dated January 12, 2000 and First Principles document attached thereto. The Acting Mayor provided a brief overview of her involvement the LMTAC, noting that she represents local government interests at the treaty table. The Committee agreed to the following recommendation: RECOMMENDATION That the staff report entitled Lower Mainland Treaty Advisory Committee First Principles dated January 12, 2000 be received for information. 3 .4 Question Period Reference was made to the report from Municipal Clerk dated January 11, 2000 in support of the following recommendation contained therein. The Committee agreed to the recommendation: RECOMMENDATION That the staff report entitled Question Period dated January 11, 2000 be received for information. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES Nil 4.1 Municipal Advisory Committee on Accessibility Issues -By-law Amendment Reference was made to the staff report dated December 20, 1999 recommending that By- law No. 5845-1999 be granted three readings. ) _ __,,, Committee of the Whole Minutes January 17, 2000 Page 9 The Acting Mayor noted that the terms of the Committee members have expired. The General Manager of Community Development, Parks and Recreation Services clarified for the Mayor that it is appropriate for a Council member to sit on an Advisory Committee of Council. The Committee suggested that the following amendments be made to the by-law: 11. that the wording "no member of the Committee" will serve concurrently on another District of Maple Ridge Advisory Committee be changed to read "no community at large member selected by Council". The General Manager of Community Development, Parks and Recreation Services suggested adding the wording "other than as a representative of the Maple Ridge Pitt Meadows Advisory Committee on Accessibility Issues", noting that there will be times when someone who has been appointed by Council to this Committee will be asked to represent the Committee on another body for a certain purpose. 9. Add the wording "Pitt Meadows" after "Maple Ridge". It was also suggested adding the work "primarily" after "must be". The General Manager of Community Development, Parks and Recreation Services advised that the by-law will be amended and brought forward for additional reading consideration. ACTION REQUIRED -that the General Manager of Community Development, Parks and Recreation Services ensure that the by-law is amended as requested by the Committee. RECOMMENDATION That Maple Ridge-Pitt Meadows Municipal Advisory Committee on Accessibility Issues Amending By-law No. 5845-1999 be read a first and second time and rules of order be waived and Maple Ridge-Pitt Meadows Municipal Advisory Committee on Accessibility Issues Amending By-law No. 5845-1999 be read a third time. 5. OTHER ISSUES Nil 6. ADJOURNMENT 3:15 p.m. c~~02 br=Dd~ ActingMayor.Gordon Presiding Member of the Committee /sk