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HomeMy WebLinkAbout2000-07-04 Adopted Committee of the Whole Minutes.pdfTuesday, July 4, 2000 12:30 pm Council Chamber PRESENT: Elected Officials Mayor A. Hogarth Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor L. King Councillor K. Morse Councillor C. Speirs Corporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff J. Rudolph, Acting Chief Administrative Officer J. Hertzog, Acting Municipal Clerk T. Fryer, Director of Current Planning S. Beiley, Acting Confidential Secretary Other Staff as Required F. Quinn, Municipal Engineer The Acting Chair called the meeting to order at 12:30 pm. 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Silver Valley/Albion Mapping Project-Presenter: Mr. Rodney Stott Mr. Stott gave a very comprehensive interim report on the Maple Ridge GPS Stream Inventory and Mapping project relating to the Alouette River and Lower Kanaka Albion Watershed Areas. He stated that Phase I (Alouette River) began in mid January. OUTLINE I. Conceptual design of the stream inventory and mapping process; II. Partnerships and priorities; III. Project evaluation and framework; IV. Benefits of GPS for data collection, transfer, and information management; V. Phase I -The next steps to completion. It was explained that the overall goal is to upgrade our stream base mapping and develop a framework for future watershed planning purposes. Using Power Point, Mr. Stott displayed a diagram showing the GPS stream inventory and mapping a pro-active approach as follows: Committee of the Whole Minutes Tuesday, July 4, 2000 Page2 ♦ Develop leadership and commitment; ♦ Identify the priorities and objectives; ♦ Design an evaluation framework and model; ♦ Collect meaningful and reliable data; ♦ Transfer, manage, and evaluate information; ♦ Facilitate decision making and action plans. Mr. Stott identified the objectives for GPS inventory: ♦ Identify user groups, priorities, information gaps, and available resources; ♦ Collect useful and reliable information for Alouette and Lower Kanaka Watershed Areas; ♦ Update and evaluate the spatial accuracy of existing district hydrology maps; ♦ Facilitate decision making with the timely collection, transfer, and query of information; ♦ Establish a repository for future inventories. He identified the GPS/GIS stream inventory and mapping process as follows: l. Concept design and information planning. 2. Data collection and ground trothing. 3. Data transfer and post processing. 4. Data management interpretation and GIS mapping. 5. Analysis and query of information. 6. Update and monitor. He stated that the integrated approach to stream inventory and mapping is collecting information on stream location (stream centre lines); environmental integrity (biophysical characteristics, riparian integrity, habitat characteristics, fish presence, wildlife presence, pollution areas); physical infrastructure ( condition and characteristics of culverts, outlets, bridges, trails, weirs, water intake pwnps); and community resources (trail access, enhancement efforts, education and awareness). Reference was made to a Data Dictionary explaining standards and compatibility of information is gathered and programmed into the GPS. Mr. Stott explained the data collection phase as a high end GPS using a handheld computer and digital camera attached to the GPS. GPS is Global Positioning System which tracks radio waves from satellites and filters out noise to give a certain level of accuracy when mapping streams. ADVANTAGES OF GPS ♦ Better spatial accuracy than existing stream mapping m;ing a high end trimble GPS. • High end GPS data is accurate to less than l metre in open areas with a 95% confidence limit; • GPS data is accurate to within 2-5 metres within a 95% confidence limit under heavy forest cover using the proper tools and techniques. Committee of the Whole Minutes Tuesday, July 4, 2000 Page 3 A map showing comparison of spatial accuracy high end GPS v. Orthophotos was displayed. ♦ Ground tru.thing allows for close up inspection and inventory of stream features. ■ The GPS allows us to collect i:nfom1ation which cannot be seen from the air and it can be evaluated in a cartographic or database format; ■ The digital photography provides us with a visual archive of individual stream segments or significant point features. ♦ Rapid data appraisal and collection in the field using a band held computer and high end GPS. Mr. Stott mentioned that 57 km has been mapped in the Alouette to date, and 14 km inventoried and mapped for the Lower Kanaka area for a total of just under 75 km of stream inventoried and mapped. Traditional surveys in streams takes over six months to cover 16 km where GPS covered 75 km in half the time. ♦ Autom~ted data transfer from GPS to GIS allows for quick and seamless post processmg. GIS is Geographic Infonnation Systems which allows existing automated topography attached to data base or spreadsheets which are interlinked and each one has information and characteristics tied into maps. STREAM DATA MANAGEMENT LEVELS A diagram was displayed outlining the watershed level, stream level, creek section level, and point feature level. Mr. Stott explained that the watershed level can show you where the creeks are situated, where they are not or if they have been eliminated or altered. The creek or stream level will show you where fish are in the stream or any natural obstructions in the creek. A map was displayed of the creek segment level advising that creeks exist but might be separated into 10 or 1000 segments with information on elimination, altered, flow types, depths, sub-straight percentage, vegetation, including dominated spieces on creek beds, all linked to a photograph. A map was displayed of the point feature indicating that problems identified are associated with a photograph. The flags show where the watershed is with a statistical table. BENEFITS OF GPS STREAM MAPPING ♦ Stream location ■ land use planning depends heavily on the location of streams for guide plan development (Schedule "E" -OCP Amendment is a primary concern). A map was displayed showing the ground trothing baseline information. Reference was made to the purple lines showing where streams have altered course or been extended. The other line shows where creeks have been eliminated. Committee of the Whole Minutes Tuesday, July 4, 2000 Page 4 • Analysis of environmental integrity • fish and wildlife distribution; • fish barriers and habitat destruction; • major erosion, pollution and problem areas; • biophysical characteristics or stream segments; • water quality monitoring. • Physical Infrastructure Assessment • culvert maintenance and operations; • location and characteristics of outlets, water intake pipes, weirs, ponds, bridges, fences, fish ladders, dams; • eliminated, new and altered watercourse. A map was displayed showing storm water drainage. An example using culverts brought up two items that were identified as collapsed recognizing a potential flooding problem, the system could be queried for a potential source. • Community Resource Assessment • enhancement projects -existing and potential; • fish enhancement and fish release sites; • environmental awareness signage; • stewardship activities; • public access and trail crossings. A map was displayed showing what types of enhancement has been done in specific areas and what needs to be done next. A DYNAMIC PRODUCT-EXISTING APPLICATION Existing applications have been used for five years with the following: ♦ Neighbourhood guideplan development; • Environmental sensitivity assessments; ♦ Aquatic bylaw enforcement; • Watershed management planning; ♦ Park and green links corridor planning; • Fish and wildlife escapements; • Landscape modeling. Three maps were displayed showing terrain modeling as a 3D landscape. OVERALL BENEFITS OF THE GPS STREAM INVENTORY AND MAPPING PROJECT • Improved mapping accuracy; ♦ Better stream baseline information; ♦ Repository for watershed information; ♦ Partnerships; • Education and training. Committee of the Whole Minutes Tuesday, July 4, 2000 Page 5 Mr. Stott reported that the UBC Research Forest worked with him on the mapping process. The project model used has been adopted as the Federal and Provincial standard for GPS stream inventory and mapping. PHASE ONE -THE NEXT STEPS TO COMPLETION ♦ Complete the Albion area mapping; ♦ Integrate other available information into the stream mapping framework; • Finalize and present the final report for review by staff and District of Maple Ridge Council. The Manager of Environmental Affairs added there is a handout listing all future information collected for the system. Councillor King commented that it is helpful to have creeks named in order to identify and look at them. Mr. Stott added that staff have drafted a policy for Council to review on naming of creeks, which will be coming forward later on in the project. Councillor Gordon questioned how user friendly is the system? In response, Mr. Stott confirmed that with 10 minutes of personal training to familiarize oneself with on screen functionality, it is fairly simple. 1.2 Gravel Policy -Presenter: Municipal Engineer Mr. Frank Quinn, Municipal Engineer stated that Council has directed that a Gravel Strategy be completed, and accordingly displayed four photographs using Power Point. He provided general comments on gravel that it is a non-reusable resource, it is a road based material used for construction and installation, used for foundations in buildings and is the key component for concrete. Without gravel, the construction industry would come to a halt. Using Power Point, a geographical map was displayed showing extensive resources designated north of256 Street. The Municipal Engineer identified that figures can range from 10,000 million m3 to 16 million m3 depending on the quality and how accessible the gravel is. The gravel strategy needs to consider are past, present and future as outlined below: • OCP policies and land designations; ♦ Fraser Regional Correctional Centre (FRCC) • constructed in 1988; • Province funded reconstruction of 256 Street; • Province funded water infrastructure; • Fraser Youth Correctional Centre (FYCC) • well documented public process; • transfer to Crown land to Municipality; Committee of the Whole Minutes Tuesday, July 4, 2000 Page 6 • landfill restrictive covenant on transferred land; ♦ Alternate Access. OCP POLICIES 1981 TO 1991 Reference was made to Policy 16 -Maple Ridge intends to establish a gravel extraction area and highway related industrial area, identified as Industrial Reserve on Schedule "'B''~ To this end it will negotiate with the Provincial Government to establish the extent, timing and conditions of the gravel extraction and to plan for industrial development after the gravel extraction is exhausted. OCP POLICIES 1991 TO 1996 Reference was made to Policy 17 -Maple Ridge will er..courage the establishment of highway related industrial uses in the area designated Industrial Reserve on Schedule "B" and will encourage prior to development the use of gravel resources in the area. However, before off-site resource export can proceed, appropriate transportation improvements are required from the Province. WHY 1991 OCP POLICY CHANGE (POLICY 16 TO 17) • Crown selling land; • Private interests in gravel high; ♦ Commit Province to Northern Freeway; • Protect existing road network. In the mid 1990's the Province said NO to the Northern Freeway, and as a result Policy 1 7 precluded industrial development and gravel extraction. OCP 1996 REVIEW ♦ Reaffirmed industrial use on north 256 Street; ♦ Maintained status quo in terms of truck volume; • Reaffirmed need to protect road system; • Reaffirmed gravel extraction prior to development; ♦ Maintained the desire for alternate access. PRESENT POLICY 53 -1996 TO PRESENT The gravel reserves in the Industrial Reserve area at the north end of 256 Street will be considered for use prior to development of the industrial potential. However, before any additional gravel extraction traffic occurs, beyond historic levels, alternative access needs to be developed to prevent increased impacts on the residential character of the neighbourhood. Committee of the Whole Minutes Tuesday, July 4, 2000 Page 7 ALTERNATE ACCESS The Municipal Engineer displayed a map outlining the following alternate access routes: • the yellow (solid) line indicates the Northern Freeway -estimated cost of $48 million; • the orange (bold dotted) line indicates the Northern Arterial route -estimated cost of 21 million; • the short dotted line indicates the Abernethy/ Alouette route -estimated cost of 13 million; and, ♦ the long dotted lines indicate the 246/Abernethy route -estimated cost of 13 million. ALTERNATE ACCESS -IMPACT x COSTS The Municipal Engineer asked how many houses would have to be removed on alternate routes? The Municipal Engineer explained that if gravel does not come from Maple Ridge, it has to come from somewhere else. The following routes were identified: Dewdney Trunk Road -Impact from Outside Gravel Supplv ♦ Mission to 240 Street is 9.7 km resulting in 267 fronting properties; ♦ Pitt Meadows to 240 Street is 7 .9 km resulting in 440 properties. 104/lndustrial Avenue • Gravel extraction over the last four years shows that the Municipal Pit closed down in 1996; ♦ Private gravel extraction has decreased over the last four years. ♦ Appears close to complete as gravel source; ♦ Designated compact housing; ♦ Municipal site reclamation complete. The Municipal Engineer made reference to the Journal of Commerce dated May 15, 2000 as follows: Gravel Crisis Feared ♦ Alarmed at latest Lower Mainland gravel supplies; • Ministry of Mines predicts Western Fraser Valley reserves depletion by 2010; ♦ Consumption 4 to 6 million m3 annually; ♦ Locally newly developed sources needed; • Alternative is costly transported supplies from outside region. The Municipal Engineer identified that zoning implications need to be looked at for this type of activity. Committee of the Whole Minutes Tuesday, July 4, 2000 Page 8 FUTURE A Non-Integrated Gravel Management Plan diagram was displayed bringing local residents, industry and the Municipality all together under the legislation and environmental requirements. The Municipal Engineer explained the three directions as follows; • Go back-Policy 17, no gravel extraction until alternative access; • Accelerate -gravel extraction based on market demand. • Reaffirm -Policy 53; ■ gravel extraction before development; • limited to historical levels; • alternative access. GO BACK Advantages • Satisfy local residents. Di sad vantages • Development of industrial base will be retarded; • Gravel resource lost; • Municipal roads will deteriorate; ♦ Other Municipalities will benefit; ♦ Limited soil removal fees for upkeep of roads; • Continued lobbying from gravel industry and gravel resource owners; ACCELERATE GRAVEL EXTRACTION Advantages • Industrial Base achieved more rapidly; • Jobs in Maple Ridge increase; • Increase revenues and savings to District and private industry; • Soil removal fees pay for road damage. Disadvantages ♦ Resource extracted relatively quickly; • Not consistent with local residents wishes; • Truck traffic volume on 256 Street. RECONFIRM POLICY 53 Advantages • No increase in truck traffic beyond historical levels; • Resource benefit prior to development; Committee of the \Vhole Minutes Tuesday, July 4, 2000 Page 9 ♦ Soil removal fees collected for road maintenance; ♦ Industrial development can proceed per OCP; ♦ Increase revenues and savings to Municipality and private industry. Disadvantages • May not be responsive to market demand; ♦ Some local residents may continue to protest. Reference was made to Policy 53 in relation to the foundation of integrated gravel management plan as follows: • No increase in truck volume; ♦ Commitment to alternate access remains; ♦ Confirms gravel as valuable resource; ♦ Commits to gravel extraction prior to development; ♦ Work within legislative and environmental requirements. Action required to reaffinn Policy 53 are as follows: • Implementation plan for extraction of historical volumes; • Document basic principles around extraction; • Review zoning requirements; • Continue to investigate and review identifiable safety upgrades to 256 Street. It was noted that vehicle speeds were monitored in June, 2000 along 256 Street with the following results: ♦ 1400 vehicles between 60-65 km/hr -only 9% were trucks; ♦ 700 vehicles behveen 70-75 km/hr-only 2% were trucks. Overall, 75%-80% of trucks were under 60 km/hr and approximately 35%-40% of automobiles and pick ups were above the 60 km/hr speed limit. Reference was made to an implementation plan where Kirkpatrick, Maple Ridge Industrial Park, Municipal and other pits all add up to 300,000 cubic metres. It was identified that Kirkpatrick's operation is winding down and will be out of gravel by 2004; the Industrial Park has a permit for 5 years and will disappear by 2004; the Municipal pit extraction is at a low end in terms of financial benefit to the District and municipal source usage of five years (low being $2.5 million and the high being $3.3 million) based on savings, revenue and soil fees. The Municipal Engineer asked the question -"Why Municipal Source?" The Municipality can save up to $300,000/year using its current usage of 45,000 m3• The principles identified contain these plans: ♦ Environment; ♦ Processing procedures; ♦ Traffic monitoring; Committee of the Whole Minutes Tuesday, July 4, 2000 Page 10 ♦ Reclamation; ♦ Cyclical plan review. In closing, the Municipal Engineer summarized the following: ♦ Maple Ridge has highly valuable gravel resource; ♦ Use of this resource requires integrated management plan; ♦ Integrate wishes of Municipality, industry and local residents; ♦ Current policy appears to provide the greatest integration; ♦ Implementation plan provides direction and understanding to all stakeholders. The Municipal Engineer advised that the next step will be to bring a document to Council for consideration shortly. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES 902 Official Inclusion of Hill House in the Community Heritage Register Reference was made to the Staff report dated June 20, 2000 recommending that Hill House located at 10036-240 Street be included in the Community Heritage Register, pursuant to Council resolution. The Committee agreed to the following recommendation: RECOMMENDATION That pursuant with Council Resolution No. R/00-318 Hill House located at 10036 - 240 Street, be included in the Community Heritage Register; and that the description of Hill House contained in the staff report entitled ""Inclusion of Hill House in the Community Heritage Register" dated June 20, 2000 be included in the District of ·Maple Ridge Community Heritage Register. CARRIED 903 RZ/28/98 -20390 Stafford Place and 10389 -240 Street -One Year Extension Reference was made to the staff report dated June 15, 2000 recommending that a one year extension be granted to the subject application to pennit approximately 14 residential lots and 7 townhouse units. Councillor King questioned whether the equestrian trail has been accommodated? In response Mr. Fryer confirmed that the trail has been accommodated. The Committee agreed to the following recommendation: RECOMMENDATION That a one year extension be granted for rezoning application RZ/28/98. That application RZ/28/98 (for property located at 10390 Slatford Place & 10389 - 240 Street) to rezone property described in the memorandum dated November 6, Committee of the Whole Minutes Tuesday, July 4, 2000 Page 11 1998 from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to RS-lb (One Family Urban (medium density) Residential), R-1 (Residential District), R-3 (Special Amenity Residential District) & RM-1 (Townhouse Residential) be forwarded to Public Hearing noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending Bylaw are detailed in that memorandum and that the accompanying Official Community Plan Amending Bylaw be forwarded to the same Public Hearing. CARRIED 904 DVP/4/00 -Nortlteast Comer of 240 Street and McLure Drive (Maple Crest Development) Reference was made to the staff report dated June 22, 2000 recommending that appropriate notification be provided and that the subject application to eliminate the need to construct a portion of 108 A venue and to reduce front yard setbacks for the first phase of development be considered at the July 25, 2000 Council Meeting. Councillor Gordon questioned the drawings of the homes. In response, Mr. Fryer advised that the architecture representing the developer, Genstar, was in attendance and could perhaps answer Council's questions. Mr. Fryer displayed a map of the site on the overhead identifying that there is an unopened road allowance, which is not the intention of the District of Maple Ridge to have the road come through as there is a stream. Staff are recommending and are hopeful that Council will waive the requirement to construct this portion of 108 A venue. A second issue was addressed in the DVP with Kanaka Creek and Kanaka Ridge area where setbacks were reduced to provide unique architectural development for streetscape in the area rather than the six metre set back. It was explained that some lots have steeper slopes and accordingly, setbacks will accommodate with the development. Mr. James Fensom, Architect, explained that there is no streetscape design at this time. However, a design guideline and representation of the type of home they are searching for was illustrated. Mr. Fensom further explained that he is looking for a craftsman type character home broken up into elements by trying to increase view aspects and modulate the house making it much more attractive from the street. He further explained that with a relaxation on the setback this will help integrate the home into sloping sites. Councillor Gordon questioned whether garages will remain at six metres? In response, Mr. Fensom advised that by doing this it will reduce the impact of the garage from the street pushing it back within the guidelines. A plan was displayed showing the garage set back to be behind the front of the home, which is intentionally one of the requirements. By reducing the impact of the garage it will add detail to the upper development of the home. In response to Councillor Speirs question, Mr. Fensom advised that the face of the garage door is at the six metre mark, and accordingly displayed a diagram of the driveway. Sidewalks and boulevards were questioned. Mr. Fensom advised that there is a sidewalk, boulevard and room for parking with a little bit of a drop, but the angle is soft. Committee of the Whole Minutes Tuesday, .July 4, 2000 Page 12 Mayor Hogarth questioned the number of repetitions in the development. Mr. Fensom advised that the guideline scheme calls for 3 additional designs, which are intended to assist with the issue of repetition. On question from Councillor King, Mr. Fensom explained that eleven basic principles are attached to the drawing dealing with garages, finishes, detailing of homes and aspect of the guideline. Mr. Fensom added that once the lots are sold, the builder has agreed to accept the guidelines as well as various aspects of the guidelines. Mr. Fryer clarified that once the builder submits his drawings, :Mr. Fensom is the approving architect and has to approve the drawings. On question from Councillor Gordon, Mr. Fryer confirmed that a street scheme and designs have not been submitted, however, Mr. Fryer is hopeful that a streetscape will be in place by the DVP process. The Acting Chair called on Mr. Ian Birtwell to speak. Mr. Birtwell explained why they are doing this in the development. He explained that the Maple Crest project is a green space setting, most of which is open space, which is habitat. The streetscape will include planting of maples, post boxes will be under a kiosk (authorized by the Post Office today), and identifying crossing areas with maple leafs stamped in the concrete. Councillor King was pleased to see that the land was being worked with rather than being altered. On question from Council, Mr. Birtwell advised that l 70 single family homes are expected in the development with 84 townhomes on the northern site. In further response, he replied that the closest commercial zone to the development is the proposed Albion Village Centre ( on 104 A venue) with one trail heading south to the park. Councillor Morse made reference to lots 4 to 7 having a setback of 3 metres, which is one half of the normal setback. In response, Mr. Birtwell advised that the house will be that close and yes it will work. He added that the houses across the street are setback even further. Councillor Morse questioned that there is no setback announced for lot 3. Mr. Birtwell advised that lots 1, 2, and 3 are special situations in that extra geotechnical work found clay with organics, which is thought to be the old historic Haney slide. The solution arrived at is to work with geotechnical engineers allowing a design for units coming in at the face of the hill to be setback and angled to face the development. He pointed out that lots 4, 5, 6, and 7 are quite constrained and have to stay away from the slope base. Mayor Hogarth noted that the Albion Village is on 102 Avenue and not 104 Avenue. Councillor Harris is concerned about the setbacks on some lots and addressed the uneasiness of having a living room that close to the street and questioned whether there was any possibility for extra sound installation? He also commented that across the street there is more of a setback, which is not helpful for people living on lots four to seven and hopes this development has been well thought out. Committee of the Whole Minutes Tuesday. July 4, 2000 Page 13 On question from Councillor Speirs it was noted that the space between lots nine and ten is a walkway. In closing, Mr. Birtwell advised that he will be returning as he is working with the Planning and Engineering Departments to maintain trails, post boxes, and boulevards around the site. The Committee agreed to the following recommendation: RECOMMENDATION That the Municipal Clerk be authorized to notify qualifying property owners that approval of DVP/4/00 respecting property located at the north east corner of 240 Street and McLure Drive will he considered by Council at the July 25, 2000 meeting. CARRIED 905 RZ/75/89 -Maple Ridge Selkirk Avenue Road Exchange Bylaw No. 5916-2000 There was no discussion on this item. The Committee agreed to the following recommendation: RECOMMENDATION That Maple Ridge Selkirk Avenue Road Road Exchange Bylaw No. 5916-2000 be read a first and second time; and that the Rules of Order be waived and that Maple Ridge Selkirk Avenue Road Exchange Bylaw No. 5916-2000 be read a third time; and further That the Municipal Clerk be instructed to advertise the Road Exchange Bylaw. CARRIED 906 DVP/34/00-11748-216Street There was no discussion on this item. The Committee agreed to the following recommendation: RECOMMENDATION That the Municipal Clerk be authorized to notify qualifying property owners that approval of DVP/34/00 respecting property located at 11748-216 Street will be considered by Council at the July 25, 2000 meeting. CARRIED Committee of the Whole Minutes Tuesday, July 4, 2000 Page 14 907 118 Avenue Crossing-Contract Award Reference was made to the staff report dated May 17, 2000. Councillor Speirs questioned the nine metre culvert. In response, the Director of Project Engineering explained that the Ministry of Environment's policy that the width of the floodplain be maintained. He further advised Council that geotechnical concerns would not allow for the use of an arch so the culvert will be partially buried to recreate a floodplain in the area. The Committee agreed to the following recommendation: RECOMMENDATION That Contract No. E0S-118-003 -118 Avenue Crossing be awarded to JJM Construction Ltd. And that this contract become binding on the District upon the signature of the Mayor and Municipal Clerk. CARRIED 908 Latecomer Agreement -SD/16/99 -118 A venue and 23 9 Street Reference was made to the staff report May 17, 2000 recommending that the subject agreement be executed. Mayor Hogarth questioned whether lot 20 in the report was correct? Mr. Fryer confirmed that there is a number of benefiting lots. Councillor Morse commented on the number of surrounding lots affected by this agreement, and questioned whether any warning is given. The Acting Chief Administrative Officer advised that he is not sure what the process is for notification of latecomers, but believes notification is arranged through the Clerks Department. Mr. Fryer added that legislation follows the Municipal Act and latecomers come out as a result of applications further down the road. He explained that latecomers are usually identified at the subdivision stage first and benefiting properties are notified. He confirmed that properties would have to contribute when they are subdivided. On question from Councillor Morse, Mr. Fryer confirmed that in most instances properties are depending on extension of services, therefore, it is not a shock that they have to pay. Councillor Morse is still concerned with this process rather than owners being notified at the beginning of the process together with the applicant paying up front. The Acting Chief Administrative Officer suggested staff respond more clearly regarding the process and come back to the next Committee of the Whole. A CTI ON REQUIRED That staff respond more clearly regarding the process and come back to the July 17, 2000 Committee of the Whole meeting. Committee of the Whole Minutes Tuesday, July 4, 2000 Page 15 Mr. Fryer added that discussion of placing covenants on properties would be an example of benefiting properties, but does not believe the Land Title Office would let it happen as notification to home owners of the subdivision may not pass this onto new owners when the property is sold. The Committee agreed to the following recommendation: RECOMMENDATION That with respect to the subdivision of lands involved in SD 16/99 (118 Ave & 239 St) be it resolved that: That the cost to provide the excess or extended services are, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided, and That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the memorandum of the Chief Administrative Officer dated May 17, 2000, and That the Mayor and Clerk be authotized to sign and seal a "Latecomer Agreement" with the subdivider of the said lands. CARRIED 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 931 Inclusion of Property i11to Sewer Area "A" -10110-240 Street Bylaw No. 5912-2000 Reference was made to the staff report dated June 15, 2000 recommending that the subject bylaw be given three readings. The Committee agreed to the following recommendation: RECOMMENDATION That the report dated June 2, 2000 be received, noting that it is reported therein that the petitions to include properties located at 10028 & 10110-240 Street into Sewer Area "A" are sufficient and valid; And further, that Maple Ridge Sewer Area "A" Sewerage Works Construction and Loan Authorization Amending Bylaw No. 5912-2000 be read a first and second time and that the rules of order be waived and Maple Ridge Sewer Area "A" Sewerage Works Construction and Loan Authorization Amending Bylaw No. 5912-2000 be read a third time. CARRIED Committee of the Whole Minutes Tuesday, July 4, 2000 Page 16 932 Advisory Committee on Accessibility Issues -Minutes of May 18, 2000 Meetillg Reference was made to the staff report dated June 15, 2000 and the Committee agreed to the following recommendation contained therein: RECOMMENDATION That the Minutes of the Advisory Committee on Accessibility Issues meeting for Thursday, May 18, 2000 be received for information. CARRIED 933 Maple Ridge/Pitt Meadows Agricultural Association -Request for Special Occasion Licence for Maple Ridge Fair July 28-30, 2000 Councillor Speirs left the Council Chamber at 2:05 pm while this item was dealt with. Reference was made to the staff report dated June 28, 2000 recommending that the subject request be approved. Councillor Morse commented that Planet Ice and the Fairgrounds have worked out an agreement that Planet Ice's facility will remain open during the event, and have offered to give funds of sale that they may be taking away to the Fair. She noted this is a cooperative effort. The Committee agreed to the following recommendation: RECOMMENDATION That the application from the Maple Ridge/Pitt Meadows Agricultural Association by way of a letter dated June 19, 2000 for a Special Occasion Licence to hold a Beer Garden during the 2000 Maple Ridge Fair be approved as follows: Friday, July 28, 2000 Saturday, July 29, 2000 Sunday, July 30, 2000 5:00 pm to 12:00 midnight 12:00 noon to 12:00 midnight 12:00 noon to 6:00 pm • And further, that the use of the Albion Fairgrounds (Municipal property) for this Special Occasion Licence be authorized. CARRIED Councillor Speirs returned to the Council Chamber at 2:06 pm. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES-NIL Committee of the Whole Minutes Tuesday, July 4, 2000 Page 17 5. CORRESPONDENCE 981 Pelmorex Communications -New Emergency Alert System via Television Reference was made to the letter dated June 5, 2000 asking for support for their application to the CRTC for regulatory approval for the above noted system. The Acting Chief Administrative Officer commented that this letter has probably gone out to all Municipalities, therefore, he is not sure if there is an expectation to respond. The Committee agreed to the following recommendation: RECOMMENDATION That the letter from Pelmorex Communications dated June 5, 2000 be received. 982 Gypsy Moth Spray Reference was made to the letter dated June 6, 2000 advising that Metchosin Council has authorized their staff to draft a by law banning Btk: spraying of the Gypsy Moth. For Information. RECOMMENDATION That the letter from Mr. Michael Abel dated June 6, 2000 be received. 6. OTHER ISSUES -NIL 7. ADJOURNMENT The meeting adjourned at 2:10 pm ou 111 Faye Isaac, Acting Mayor Presiding Member of the Committee /spb