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HomeMy WebLinkAbout2000-07-17 Adopted Committee of the Whole Minutes.pdfMonday, July 17, 2000 12:30 p.m. Council Chamber PRESENT Elected Officials Acting Mayor, F. Isaac Councillor C. Gordon Councillor J. Harris Councillor L. King Councillor K. Morse Councillor C. Speirs Excused Mayor A. Hogarth Corporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff M. Murray, Acting Chief Administrative Officer/ GM of Community Development, Parks and Recreation Services T. Fryer, Municipal Clerk J. Rudolph, General Manager of Public Works and Development P. Gill, General Manager of Corporate and Financial Services C. Carter, District Planner S. Belley, Acting Confidential Secretary Other Staff as Required B. McDonald, Director of Licences, Permits & Bylaws M. Jollimore, Recreation Manager-Central The Acting Mayor called the meeting to order at 12:30 pm. The following two Items were added to the Agenda: + Item 908 -Building Application BPC/066/00 -203 Street and Dewdney Trunk Road/ Development Cost Charge Forgiveness; ♦ Item 909 -Third Party Directional Signs. 1. DELEGATIONS/STAFF PRESENTATIONS -NIL 2. PUBLIC WORKS AND DEVELOPMENT SERVICES 902 D VP/28100 -11541 and 11553 Burnett Street Reference was made to the staff report dated July 4, 2000 recommending approval of the DVP respecting the above-noted subject properties. The Committee agreed to the following recommendation: Committee of the Whole Minutes Monday, July I 7, 2 000 Page 2 RECOMMENDATION That the Municipal Clerk be authorized to notify qualifying property owners that approval of DVP/28/00 respecting property located at 11541 & 11553 Burnett Street will be considered by Council at the August 22, 2000 meeting. CARRIED 903 Wh01rnock Lake Day Run/Walk Reference was made to the staff report dated June 28, 2000 recommending approval of the Whonnock Lake Day Run/Walk on Sunday, September 10, 2000, provided the usual conditions are met. The Committee agreed to the following recommendation: RECOMMENDATION That the Whoonock Community Association be authorized to use Municipal Streets for the Whonnock Lake Day 5 and 10 km Ruo/WaJk on Sunday, September 10, 2000 provided the conditions outlined in the report of the Chief Administrative Officer are met. CARRIED 904 Building Statistics for the month of June, 2000 Reference was made to the staff report dated July 4, 2000 received for information. The Committee noted building activity and requested that the General Manager of Public Works and Development provide project information related to the $3.7 million dollars reflected in the commercial additions/repair category for the January 1, 2000 to June 30, 2000 period. The Committee agreed to the following recommendation: RECOMMENDATION That the Business Licensing, Permits and Bylaws Department, building statistics for the month of June, 2000 be received for information. CARRJED Councillor King, an employee of School District 42, excused herself from the meeting at 12:35 pm so Council could consider Item 905. • 905 RZ/27/00-23981 Dewdney Trunk Road Reference was made to the staff report dated July 6, 2000 recommending rezoning of the subject property from Pl (Park and School) to CD/3/00 (Comprehensive Development). Committee of the Whole Minutes Monday, July 17, 2000 Page 3 At the request of the Committee, the District Planner displayed a site map and summarized the report. Mr. Hugh Carter, of Carter Property Consultants, added that he hopes to use a combination of commercial and school use to utilize the existing space. The Committee agreed to the following recommendation: RECOMMENDATION That application RZ/27/00 (for property located at 23981 Dewdney Trunk Road) to rezone property described in the memorandum dated July 6, 2000 from P-1 (Park and School) to CD/3/00 (Comprehensive Development) be forwarded to Public Hearing noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending Bylaw are detailed in that memorandum and that the accompanying Official Community Plan Amending Bylaw be fonvarded to the same Public Hearing. CARRIED Councillor King rejoined the meeting at 12:45 pm. 906 DP/29/00-Valley Fair Mall Reference was made to the staff report dated June 19, 2000 recommending the construction of a food store adjacent to Valley Fair Mall. Council expressed concern regarding the north mall entrance. Mr. David O'Sheehan, of Abbarch Partnership, displayed 3 maps of the project and explained that the main concerns from the Advisory Design Panel presentation was the link between the two buildings. He then reviewed the proposed design solutions. Mr. Peter Kidamae, of Bucci Investment Corporation, and Mr. Glen Barrick, representing Overwaitea Food Group, further elaborated on the design and function of the breezeway. With respect to parking, it was identified that parking stalls have been increased in front of the store, and additional disabled spaces will be provided south of the food store and near the northern entrance to the mall. The Committee agreed to the following recommendation: RECOMMENDATION That the Municipal Clerk be authorized to sign and seal DP/29/00 respecting property located at 22709 Lougheed Highway. CARRlED Committee of the Whole Minutes Monday, July 17, 2000 Page 4 907 RZ/31100 -IO 148 -23 6 Street Reference was made to the staff report dated July 6, 2000 recommending rezoning of the subject property from RS-2 (One Family Suburban Rc:sidential) to M-2 (General Industrial). The Committee agreed to the following recommendation: RECOMMENDATION That application RZ/31/00 (for property located at 10148-236 Street) to rezone property described in the memorandum dated July 6, 2000 from RS-2 (One Family Suburban Residential) to M-2 (General Industrial) he forwarded to Public Hearing noting that the conditions to be met prior to final consideration of the Zone Amending Bylaw are detailed in that memorandum. CARRIED 908 BCP/066100 -203 Street and Dewdney Trunk Road -Development Cost Charge Forgiveness Reference was made to the staff report dated June 22, 2000 recommending that the DCC payable by the developer be reduced by $1,057.00. The Committee agreed to the following recommendation: RECOMMEND A TJON That with respect to Building Application BPC/066/00 he it resolved that in view of the necessity to construct road works on 203 Street, the highway component of the Development Cost Charges payable by the developer be reduced by $1,057.00 CARRlED 909 Third Party Directional Signs Reference was made to the staff report dated July 13, 2000 recommending a working committee be struck to review the District's Sign Bylaw No. 4653-1992. In response to a suggestion from the Director of Licences, Permits & Bylaws it was moved and seconded that the original recommendation be amended from "staff being instructed to strike a working committee" to "the Economic Advisory Commission be asked to ... ". The Committee agreed to the following amended recommendation: RECOMMENDATION That the Economic Advisory Commission be asked to str.·ike a working committee to include representatives of the general public, Economic Advisory Commission, Chamber of Commerce, development industry and staff to review the Corporation Committee of the Whole Minutes Monday, July 17, 2000 Page 5 of the District of Maple Ridge Sign Bylaw No. 4653-1992 and report their findings and recommendations to Council by December 1, 2000; and further That staff be instructed to delay enforcement actions relative to the complaint received until such time as Council as reviewed the recommendations of the committee. CARRlED 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 931 RCMP -Policing Study Reference was made to the staff report dated June 28, 2000 providing background on RCMP Policing Study. The General Manager of Corporate and Financial Services commented that the RCMP initiated a study to improve RCMP Services. Municipal Officers support the study and have asked that certain municipal issues to be included in it. The Committee agreed to the following recommendation: RECOMMENDATION That the staff report dated June 28, 2000 be received for information. CARRlED 932 Citizens' Satisfaction Survey-Summary Reference was made to the staff report dated June 29, 2000 providing a detailed analysis of the survey results. The Committee agreed to the following recommendation: RECOMMENDATION That Council receive this summary report for information. CARRlED 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 951 Contract Award to Escom Customer Service Software (Class) Reference was made to the staff report dated July 14, 2000 recommending that contract negotiations have been finalized. The Recreation Manager, Central, advised of a number of changes to the earlier submission, and confirmed the contract was negotiated with possible future discounts. Committee of the Whole Minutes Monday, July 1 7, 2000 Page 5 of the District of Maple Ridge Sign Bylaw No. 4653-1992 and report their findings and recommendations to Council by December 1, 2000; and further That staff be instructed to delay enforcement actions relative to the complaint received until such time as Council as reviewed the recommendations of the committee. CARRIED 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 931 RCMP -Policing Study Reference was made to the staff report dated June 28, 2000 providing background on RCMP Policing Study. The General Manager of Corporate and Financial Services commented that the RCMP initiated a study to improve RCMP Services. Municipal Officers support the study and have asked that certain municipal issues be included in it. The Committee agreed to the following recommendation: RECOMMENDATION That the staff report dated June 28, 2000 be received for information. CARRIED 932 Citizens' Satisfaction Survey -Summary Reference was made to the staff report dated June 29, 2000 providing a detailed analysis of the survey results. The Committee agreed to the following recommendation: RECOMMENDATION That Council receive this summary report for information. CARRJED 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 951 Coutract Award to Escom Customer Service Software (Class) Reference was made to the staff report dated July 14, 2000 recommending that contract negotiations have been finalized. The Recreation Manager, Central, advised of a number of changes to the earlier submission, and confirmed the contract was negotiated with possible future discounts. Committee of the \Vhole Minutes Monday, July 17, 2000 Page 6 The Committee agreed to the following recommendation: RECOMMENDATION That the contract for the provision of customer service software be awarded to Class Software Solutions in the amount of $159,000, noting that the software package will include the following components: Program Registration, Facility Reservation, Membership Pass Management, Cash Management and Program Registration and Facility Reservation services via the Internet. CARRIED 5. ADJOURNMENT The meeting adjourned at 2:00 pm. /spb ~~~ Presiding Member of the Committee /spb