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HomeMy WebLinkAbout2000-07-31 Adopted Committee of the Whole Minutes.pdfJuly 31, 2000 12:30 p.m. Council Chamber PRESENT: Elected Officials Councillor F. Isaac, Acting Mayor; Mayor A. Hogarth Councillor J. Harris Councillor C. Speirs Excused Councillor C. Gordon Councillor L. King Corporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff M. W. Murray, General Manager of Community Development, Parks and Recreation Services/Acting Chief Administrative Officer P. Gill, General Manager of Corporate and Financial Services T. Fryer, Municipal Clerk C. Carter, District Planner B. McDonald, Director of Licences, Permits and By-laws/Acting General Mngr of Public Works and Development Services S. Karasz, Acting Confidential Secretary Other Staff as Required K. Swift, Recreation Co-ordinator East F. Quinn, Municipal Engineer J. Bastaja, Director of Strategic Projects Note: Councillor Isaac chaired the meeting in keeping with Council's practice that the Acting Mayor chair Committee of the Whole meetings. 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Mr. James Allard re 10412 Industrial Avenue-Request to Re-open Cement Plant Mr. Allard indicated that he would not be making a presentation but wished to speak to Item 901 when it is dealt with. Note: See also Item 901. 1.2 Parks and Leisure Services -Update on Activities Kelly Swift, Recreation Co-ordinator East, provided highlights of the Parks and Leisure Services Division Second Quarter Statistics for 2000. Note: See Item 952 for the report. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: Committee of the 'Nbole Minutes July 31, 2000 Page 2 901 J 0412 I ndu stria/ A venue -Request to Re-open Ceinent Plant Reference was made to the staff report from the Municipal Engineer in response to a letter from Mr. J. Allard dated May 23, 2000 requesting approval of a contract for his ready-mix operation at 10412 Industrial A venue to re-open until his application for a Licence of Occupation of Crown Land north of 256 Street is finalized. The report recommends that Council reaffirm that an OCP amendment is required to permit a concrete plan operation on Industrial Avenue. The Municipal Engineer explained that an alternative to the recommendation, which staff does not recommend, is that Allard Contractors be requested to provide written details on the type of contract they are proposing for review and consideration by the District's legal counsel as to its lawfulness. Mr. Allard provided a history of his Temporary Industrial Use Permit application that was denied by Council. He spoke in support of his proposed contract which he feels is a mechanism that could be used to re-open the cement plant. Mr. Steele of 262 Street advised that he is the President of the Webster's Corners Parents Advisory Committee and that it was his understanding there would be no more gravel extraction allowed on 256 Street. He is concerned about an increase in truck traffic on 256 Street and does not want to see a ready-mix operation in that area. The Municipal Engineer responded that Policy 53 of the Official Community Plan permits extraction of gravel in the 256 Street area to the historic level of 300,000 cubic metres annually. The Committee considered the following recommendation which was defeated. RECOMMENDATION (DEFEATED) That Council reaffirm that an Official Community Plan amendments is required to permit a concrete plant operation on Industrial A venue. Councillors Speirs and Harris were in favour; Mayor Hogarth, Councillor Morse and Acting Mayor Isaac were opposed. The Committee, with the exception of Councillors Harris and Speirs, agreed to the following recommendation: RECOMMENDATION That Mr. Allard provide in writing details of the contract that he is proposing for consideration by the District to continue to operate his concrete plant on Industrial Avenue. Commitree of the Whole Minutes July 31, 2000 Page 3 RZ/53/93 -11902 -232 Street -RS-2 to RM-1 -By-law No. 4983-1993. Reference was made to the staff report dated July 17, 2000 and the Committee agreed to the following recommendation contained therein with respect to the subject by-law to permit 18 townhouse units: RECOMMENDATION That second and third reading granted November 29, 1993 and first reading granted November 1, 1993 to Maple Ridge Zone Amending By-law No. 4983-1993 be rescinded. (Note: See also Item 904 for further discussion). 903 RZ/31/93 -22625 -119 Avenue-RS-1 to C-3 -By-law No. 4965-1993 Reference was made to the staff report dated July 18, 2000 recommending that Maple Ridge Zone Amending Bylaw No. 4965-1993 to permit a commercial/residential complex be rescinded as the applicant has not responded to letters from the District requesting him to apply for a further one year extension. Mr. Danny Griffm, agent for the owner, advised that his comments apply to this item and Item 913. He expressed his objections to the $500 extension fee and advised that he responded verbally to the Planning Department. He requested that Council consider the following two requests (1) do not rescind the application and (2) review the $500 fee for development application extensions and come up with an appropriate amount. The District Planner explained that the Development Procedures By-law was reviewed last year with regard to extending development applications and the fee was retained after it was determined it only covered staff time. The by-law was amended to allow for an additional one year extension upon request by the applicants. Councillor Morse noted that it is important that applicants apply in writing for an extension and that they also express any concerns they may have regarding the by-law. The Mayor suggested deferring the application for 30 days while Mr. Griffin consults with his clients. The Committee, with the exception of Councillor Morse, agreed to the following recommendation: RECOMMENDATION That the recommendation to rescind Maple Ridge Zone Amending By-law No. 4965- 1993 respecting application RZ/31/93 (22625 -119 Avenue) be deferred for thirty days. Committee of the Whole Minutes July 31, 2000 Page 4 904 RZ/2/95-22323 Callaghan Avenue Reference was made to the staff report dated July 17, 2000 recommending that Maple Ridge Zone Amending Bylaw No. 5255-1995 to permit a commercial building be rescinded as the applicant has not applied for a second extension of the application. Mr. Frank Fehr advised that he is the owner of the property and that he is continuing to work on the project. He objected to the $500 extension fee as he does not feel that much staff time is involved. The District Planner explained the review that was carried out of the Development Procedures By-law regarding the $500 fee. ACTION REQUIRED -Councillor Morse requested that the District Planner make the information on the Development Procedure By-law review available to Mr. Fehr. Mr. Fehr offered to discuss the matter further with Council and staff. The Mayor suggested deferring the application for 30 days and taking Mr. Fehr up on his offer to see if there other solutions that the District has not considered. The Committee agreed to the following recommendation: RECOMMENDATION That the recommendation to rescind Maple Ridge Zone Amending By-law No. 5255- 1995 respecting application RZ/2/95 (22323 Callaghan Avenue) be deferred for thirty days. Councillor Harris noted that the Committee agreed to a recommendation to rescind the by-law related to Item 902. He expressed concern that those applicants were not in attendance and therefore were unable to ask for consideration of the 30 day deferral that has been granted to two other applicants. The Municipal Clerk noted that the recommendations from this Committee meeting will be considered at the August 22, 2000 Council Meeting and Council will have the opportunity at that time to make changes to the recommendations if they wish to do so. ACTION REQUIRED -Councillor Speirs asked that the applicants involved in Item 902 be notified of the Committee's decision prior to the August 22, 2000 Council Meeting. 905 RZ/76/99-11744, 11756, & 11774-236 Street-RS-3 to RM-1 Committee of the Whole Minutes July 31, 2000 Page 5 Reference was made to the staff report dated July 13, 2000 recommending that the subject application to permit the construction of approximately 100 townhouse units be forwarded to Public Hearing subject to the conditions specified in the report. The Committee agreed to the following recommendation: RECOMMENDATION That Application RZ/76/99 (for property located at 11744, 11756 and 11774 -236 Street) to rezone property described in the staff report dated July 13, 2000 from RS- 3 (One Family Rural Residential) to RM-1 (Townhouse Residential) be forwarded to Public Hearing, noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending By-law are detailed in that report and that the accompanying Official Community Plan Amending By-law be forwarded to the same Public Hearing. 906 SD/32/00-21726 -124 Avenue-5% Parkland Dedication Policy Reference was made to the staff report dated July 17, 2000 and the Committee agreed to the following recommendation contained therein: RECOMMENDATION That pursuant to Council's policy regarding 5% Parkla.nd Dedication or Payment of Money in Lieu thereof, be it resolved that the owner of land the subject of SD/32/00 (21726 -124 A venue) shall pay to the District of Maple Ridge an amount that is not less than $18,000.00. 907 Albion Flats Land Use Study-Open House Results and Next Steps Reference was made to the staff report dated July 20, 2000 regarding the above noted matter and the Committee agreed to the following recommendation contained therein: RECOMMENDATION That the report entitled Albion Flats land Use Study -Open House Results and Next Steps dated July 20, 2000 be received and further 1. That staff be directed to address the issues raised during the Albion Flats Land Use Study Open House, and prepare a revised land use concept plan for Council's consideration prior to referral of the Albion Flats Land Use Concept Plan to the Agricultural Land Reserve Commission; and 2. That an application for exclusion from the Agricultural Land Reserve (ALR) for property situated at 10175 and 10141 -240 Street (File ALR/8/99) be brought forward for Council's consideration. Committee of the Whole Minutes July 31, 2000 Page 6 Mr. John Duguid of Genesis Development Consultants Ltd. referred to a 13 acre parcel that he currently has under application and questioned if the proposed application for exclusion will delay that application. The District Planner responded that the lands referred to by Mr. Duguid would not be included in the application for exclusion as they are already excluded from the ALR. Mr. Sid Leah referred to Application ALR/8/99 and asked if it could be brought forwarded as quickly as possible. The District Planner noted that the application is in progress and will be submitted to Council for consideration. 908 Hill House -Heritage Queries Reference was made to the staff report dated July 12, 2000 regarding the subject matter and the Committee agreed to the following recommendation contained therein: RECOMMENDATION That the staff report entitled Hill House -Heritage Queries dated July 12, 2000 be received for information. 909 Community Heritage Commission Bylaw Reference was made to the staff report dated July 17, 2000 on the above noted matter and the Committee agreed to the following recommendation contained therein: RECOMMENDATION That Maple Ridge Community Heritage Commission By-law No. 5908-2000 be read a first and second time and that rules of order be waived and Maple Ridge Community Heritage Commission By-law No. 5908-2000 be read a third time. 910 Economic Advisory Commission-Subcommittee on Development Roadblocks Reference was made to the Economic Advisory Commission Sub-Committee report dated July 17, 2000 and the Committee agreed to the following recommendation contained therein: RECO~IMENDATION That the report from the Economic Advisory Commission Roadblocks Committee entitled Development Roadblocks dated June 8, 2000, attached to the staff report dated July 26, 2000, be received for information. Committee of the "Whole Minutes July 31, 2000 Page 7 911 Proposed Agricultural Land Reserve Policies and Next Steps in the Rural Plan Implementation Reference was made to the staff report dated July 19, 2000 on the above noted matter and the Committee agreed to the following recommendation contained therein: RECOMMENDATION That the report entitled Proposed Agricultural Land Reserve Policies and Next Steps in the Rural Plan Implementation be received, and further That the Agricultural Land Reserve Planning Policies be adopted and referred to the Agricultural Land Reserve Commission for adoption; That staff be directed to process outstanding Agricultural Land Reserve (ALR) applications according to the proposed new policies once they have been adopted; and That Council review the next steps in the implementation of the Rural Plan and advise staff whether there is a need for additional public review and whether that should occur prior o the next Official Community Plan review. Mr. John Duguid of Genesis Development Consults Ltd. noted that there are six applications that have been sitting with the District for quite some time. He asked if two of the applications that he believes stand on their own merit can be brought forward to the August 22nd Council Meeting for consideration. The Acting Mayor asked Mr. Duguid to consult with the District Planner on that issue. The Municipal Clerk noted that another Committee of the Whole Meeting has been scheduled for August 21, 2000, however, it will have to be determined if the Planning Department has sufficient time to prepare their reports to make that agenda. 912 RZ/10/95 -13300 Block East Side of 236 Street-By-law No. 5455-1996. Reference was made to the staff report dated July 18, 2000 recommending that the subject by-law to permit 83 townhouse units be rescinded. The District Planner explained that the by-law is being rescinded as it has now been replaced by a new application. RECOMMENDATION That second and third reading granted on March 23, 1999 and first reading granted on August 27, 1996 to Maple Ridge Zone Amending By-law No. 5455-1996 be rescinded. Committee of the Whole Minutes July 31, 2000 Page 8 913 RZ/44/96 -22631-119 Avenue-By-law No. 5521-1996 Reference was made to the staff report dated July 19, 2000 recommending that the subject by-law be rescinded. It was noted that Mr. Danny Griffin, the agent for the applicant, had asked earlier in the meeting that this item be given the same consideration as Item 903 and the Committee therefore agreed to the following recommendation: RECOMMENDATION That the recommendation to rescind Maple Ridge Zone Amending By-law No. 5521- 1996 respecting application RZ/44/96 (22631 -119 Avenue) be deferred for thirty days. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 931.l Capital Works Reserve Expenditure Bylaw for the Downtown Core Redevelopment Project Reference was made to the staff report dated July 24, 2000 recommending that the subject by-law be granted three readings. Councillor Morse questioned if there is a breakdown of the $7 million available that could be provided to the Angust 22, 2000 Council Meeting. She would also like some background on the GST implications rather than just receiving the summary. The General Manager of Corporate and Financial Services advised that staff can provide the additional level of detail requested by Councillor Morse. The full $7 million is payment to the developer and is backed up with detailed invoices. ACTION REQUIRED -that the General Manager of Corporate and Financial Services provide Council with the additional financial information requested by Council Morse prior to the August 22nd Council Meeting. The Committee agreed to the following recommendation: RECOMMENDATION That Maple Ridge Capital Works Reserve Fund Expenditure By-law No. 5917-2000 be read a first and second time and that rules of order be waived and Maple Ridge Capital Works Reserve Fund Expenditure By-law No. 5917-2000 be read a third time. 931.2 Capital Works Reserve Fund Expenditure By-law for the Curling Rink Project Reference was made to the staff report dated July 27, 2000 and the Committee agreed to the following recommendation contained therein: Committee of the Whole Minutes July 31, 2000 Page9 RECOMMENDATION That Maple Ridge Capital Works Reserve Fund Expenditure By-law No. 5918-2000 be read a first and second time and that rules of order be waived and Maple Ridge Capital Works Reserve Fund Expenditure By-law No. 5918-2000 be read a third time. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 951 Maple Ridge Council Referral on Special Event Street Closures Reference was made to the staff report dated July 14, 2000 regarding the above noted matter and the Committee agreed to the following recommendation contained therein: RECOMMENDATION That special event organizers who require street closures for their events not be required to advertise the street closure in advance. 952 Parks and Leisure Services Division -Second Quarter Statistics for 2000 Reference was made to the staff report dated July 19, 2000 and the above noted statistics attached thereto and the Committee agreed to the following recommendation contained therein: RECOMMENDATION That the 2000 second quarter statistical report for the Parks and Leisure Services Division be received. 5. CORRESPONDENCE Nil 6. OTHER ISSUES Nil 7. ADJOURNMENT 2:20 p.m. g.arF'aye Isaac· Presiding Member of the Committee /sk