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HomeMy WebLinkAbout2000-08-21 Adopted Committee of the Whole Minutes.pdfAugust 21, 2000 12:30 p.m. Council Chamber PRESENT: Elected Officials Mayor A. Hogarth Councillor J. Harris Councillor F. Isaac Councillor L. King Councillor K. Morse Excused Councillor C. Gordon Councillor C. Speirs Corporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff R. W. Robertson, Chief Administrative Officer Mrs. J. Hertzog, Acting Municipal Clerk J. Rudolph, General Manager of Public Works and Development M. Davies, Director of Parks and Facilities/ Acting General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager of Corporate and Financial Services S. Karasz, Acting Confidential Secretary Other Staff as Required B. McDonald, Director of Licences, Permits and By-laws K. Grout, Manager of Environmental Affairs Acting Mayor Morse chaired the meeting in keeping with Council's policy that the Acting Mayor chair Committee of the Whole Meetings. l. DELEGATIONS/STAFF PRESENTATIONS l . l TransLink -Strategic Transportation Plan The following TransLink representatives were in attendance: Mr. Ken Dobell, Chief Executive Officer Mr. Glen Leicester, Manager ofimplementation Planning Mr. Dobell provided Council with extensive background information on the creation, governance and services that are provided by Translink. In addition, he displayed overheads and explained the key elements of their Strategic Plan and the range of funding options that will be discussed with the public throughout the summer and fall of 2000. He advised that the public meeting for the Maple Ridge -Pitt Meadows area will be held on September 13, 2000 at the Ramada Inn in Pitt Meadows from 6:00 p.m. to 9:00 p.m. Councillor Isaac questioned how much funding will be allocated to Maple Ridge. Mr. Dobell responded that additional cars have been added to the Westcoast Express and there are plans for an additional train if it is required. He further noted that the key concern is how the system will move people around the entire region which is not based on allocating specific sums of money to individual Municipalities. Committee of the Whole Minutes August 21, 2000 Page 2 On question from Councillor Isaac, Mr. Dobell responded that no decision on a bridge has been made yet and the consultants are preparing a report for the TransLink Board for December. Councillor Harris referred to problems at the Albion Ferry and River Road, noting that when there is a train going through at 240 Street, the traffic backs up and the ferry is unable to offload. He asked if TransLink could look at accepting responsibility for the maintenance of River Road. He noted that there is a need for an alternate route as there is no left turn permitted onto the Lougheed Highway from River Road for westbound traffic going into Maple Ridge. Councillor King voiced her opposition to using property taxes to pay for transit. Councillor Isaac advised that there is a need for bus service to the Seniors' Recreation Centre on 224 Street and questioned when that service could be implemented. Mr. Leicester responded that TransLink will be looking at bus services throughout the region, including Maple Ridge. They are in the process of doing transit plans to improve bus services, however, any improvements will take at least a year as they will involve changes to routes and schedules. Acting Mayor Morse advised that she would like to have a breakdown of the costs and services that TransLink provides to Maple Ridge and has asked the General Manager of Public Works and Development Services to assist her in obtaining that information from TransLink. The delegation departed. 1.2 Ms. Gail Nelson et al re Keeping of Horses at 11244 Graham Street Contrary to the Zoning By-law Ms. Gail Nelson and Ms. Becky Montgomery were in attendance. Ms. Nelson read and submitted a letter in support of her request to continue to keep two ponies on the above noted property. Ms. Nelson noted the following three key points in the letter which she feels have not been explored: • Health concerns are not an issue; the manure does not remain on the ground as it is picked up and disposed of on a regular basis. Neither pony is permitted on the septic field or well. • The Nelsons hold a lease on adjacent property which brings their total lot size into conformance with the Zoning By-law. • Their property borders on a unused road allowance and the Engineering Department has advised them it will remain unused; they are in the process of attempting to acquire it for easement purposes. Ms. Montgomery added that Ms. Nelson would like to do things correctly and find a way to obtain the approval of Council to keep her ponies. The bottom line is she is concerned Committee of the Whole Minutes August 21, 2000 Page 3 abo1;1t her children and would consider court action if it means she is able to keep the pomes, She further noted that it has been difficult to obtain information on the process for acquiring the unused road allowance, Note: Council was also provided with a staff report dated August 4, 2000 on this matter for their information. The Acting Mayor suggested that the following action be taken and Council concurred: ACTION REQUIRED That the letter (undated) from Gail Nelson et al received on August 11, 2000 regarding the keeping of horses on 11244 Graham Street be referred to the Engineering Department for a report on the status of the unused road allowance. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the August 22, 2000 Council Agenda: 1902 SD/78/99 -201 Street North of Telep Avenue -Development Cost Charge Reduction and Payback-Maple Ridge Development Cost Charge Reserve Fund Expenditure By- law No. 5914-2000 Reference was made to the staff report dated July 26, 2000 recommending that the subject by-law be granted three readings. The Committee agreed to the following recommendation: RECOMMENDATION That with respect to Subdivision 78/99, be it resolved that in view of the necessity for constructing road, water, sewage and drainage works at 201 Street north of Telep Avenue, the road water, sewage and drainage components of the Development Cost Charges payable to the subdivider be reduced by $60,605.00, reflecting the cost of the works eligible for reduction, and That upon completion of the subdivision servicing, the developer be compensated for the sewage component of Development Cost Charges in an additional amount of $3,099.00 from the Sewage Account of the Development Cost Charge Reserve Fund and that payment be made following adoption of Maple Ridge Development Cost Charge Reserve Fund Expenditure By-law No. 5914-2000, and That Maple Ridge Development Cost Charge Reserve Fund Expenditure By-law No. 5914-2000 be read a first and second time and that rules of order be waived and That Maple Ridge Development Cost Charge Reserve Fund Expenditure By-law No. 5914-2000 be read a third time. Committee of the \Vhole Minutes August 21, 2000 Page 4 1903 RZ/35/00-9975 -272 Slreet-P-1 lo CD-4-00 Reference was made to the staff report dated July 31, 2000 in support of the subject application to rezone the former Whonnock Elementary School to permit a professional office use and related uses. The Committee agreed with the following recommendation: RECOMMENDATION That Application RZ/35/00 (for property located at 9975-272 Street) to rezone property described in the staff report dated July 31, 2000 from P-1 (Park and School) to CD-4-00 (Comprehensive Development) be forwarded to Public Hearing, noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending By-law are detailed in that report and that the accompanying Official Community Plan Amending By-law be forwarded to the same Public Hearing. 1904 DVP/81/99-20318 Dewdney Trunk Road Reference was made to the staff report dated August 18, 2000 in support of the subject application to construct a canopy structure for a convenience store within 3.0 metres ofan exterior side lot line. The Committee concurred with the following recommendation: RECOMMENDATION That the Municipal Clerk be authorized to notify qualifying property owners that approval of DVP/81/99 respecting property located at 20318 Dewdney Trunk Road will be considered by Council at the September 12, 2000 meeting. 1905 D VP/43/00 -21735 Lougheed Highway Reference was made to the staff report dated August 3, 2000 in support of the subject application to permit a reduction in the front yard setback from 9 metres to 7 .5 metres for a motel entrance. The Committee concurred with the recommendation. RECOMMENDATION That the Municipal Clerk be authorized to notify qualifying property owners that approval of DVP/43/00 respecting property located at 21735 Lougheed Highway will be considered by Council at the September 12, 2000 meeting. Committee of the Whole Minutes August 21, 2000 Page 5 1906 ALR/8/99-10175 and 10141-240 Street Reference was made to the staff report dated August 3, 2000 in support of the subject application to exclude 2.4 hectares from the Agricultural Land Reserve (ALR). The Committee concurred with the following recommendation. RECOMMENDATION That Application ALR/8/99 (for property located at 10175 and 10141 -240 Street) described in the staff report dated August 3, 2000 be authorized to proceed to the Land Reserve Commission. 1907 Maple Ridge Watercourse Protection By-law No. 5807-1999 Reference was made to the staff report dated July 18, 2000 recommending that the subject by-law be amended to reflect comments received during the public review process as noted in the report and that three readings be granted to the amended by-law. The Manager of Environmental Affairs and clarified several points related to the proposed amendments .. The Mayor noted that the report indicates that builders and developers are the people who will be interested in this by-law; he suggested that stewardship groups also be included. The Manager of Environmental Affairs responded that from an enforcement and compliance perspective, staff felt that it was important to identify the development community. The stewardship groups have asked her to speak to them and she will be doing that. The Committee agreed to the following recommendations: RECOMMENDATION That the staff report entitled 2nd and 3rd Reading -Maple Ridge Watercourse Protection By-law No. 5807-1999 dated July 18, 2000 be received; and That Maple Ridge Watercourse Protection By-law No. 5807-1999 be amended as recommended in the report dated May 4, 2000 entitled Maple Ridge Watercourse Protection By-law No .5807-1999; and further That Maple Ridge Watercourse Protection By-law No. 5807-1999, as amended, be read a second and third time. 1908 RZ/72/99 -11688 and 11760 Cottonwood Drive-By-law Nos. 5901 and 5902-2000 Reference was made to the staff report dated August 10, 2000 recommending that the subject by-laws to permit 77 townhouse units be granted first reading. Committee of the Whole Minutes August 21, 2000 Page 6 The Mayor referred to the recommendations from the Advisory Design Panel and called upon the architect, Mr. Wayne Bissky, to explain how they are being addressed. Mr. Bissky displayed a plan of development and explained the changes that are being made to achieve more open space and improved access. He also showed how emergency vehicles will be accommodated on the site. The Committee concurred with the following recommendation: RECOMMENDATION That Maple Ridge Zone Amending By-law No. 5901-2000 be read a first time. RECOMMENDATION That Maple Ridge Official Community Plan Amending By-law No. 5902-2000 be read a first time. Note: The General Manager of Corporate and Financial Services entered at this point in the meeting. 1909 Building Statistics for the Month of July, 2000 Reference was made to the staff report dated August 10, 2000 recommending that the subject statistics attached thereto be received for information. The Committee concurred with the following recommendation: RECOMMENDATION That the Building Statistics for the month of July, 2000, attached to the staff report dated August 10, 2000, be received for information. 1910 Acquisition of Lands-Blaney Bog-By-law No. 5913-2000 Reference was made to the staff report dated August 9, 2000 in support of the subject by- law to authorize the acquisition of three parcels of property known as Blaney Bog. The Committee agreed to the following recommendation: RECOMMENDATION That Maple Ridge Parkland Reserve Fund Expenditure By-law No. 5913-2000 be read a first and second time and that rules of order be waived and Maple Ridge Parkland Reserve Fund Expenditure By-law No. 5913-2000 be read a third time. Committee of the Whole Minutes August 21, 2000 Page 7 1911 District of Maple Ridge 1996 Census Report Reference was made to the staff report dated July 21, 2000 providing a demographic overview of the population characteristics for Maple Ridge The General Manager of Public Works and Development Services explained that the report will be useful during the upcoming Official Community Plan review. The neighbourhood profiles will be of interest to community groups, etc. as they will assist in the development of various programs. It is anticipated there will be a demand for the document from a wide variety of people. The report will be available on the District's web site if permission can be obtained from Statistics Canada. The report -will also be available at the Municipal Hall. The Committee concurred with the following recommendation: RECOMMENDATION That the District of Maple Ridge 1996 Census Report attached to the staff report dated July 31, 2000 be received for information. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1931 Property System Software Replacement (AMANDA) The General Manager of Public Works and Development Services reviewed the staff report dated July 27, 2000 in support of the following recommendation contained therein. The Committee agreed to the recommendation: RECOMMENDATION That the staff report entitled Property System Software Replacement dated July 27, 2000 be received, and further That staff be authorized to undertake contract negotiations with Synertech Systems Corporation of Richmond to purchase and install the AMANDA product line of property related software applications as noted in the recommendation of the Property System Selection -Final Report dated July 25, 2000. 1932 Public Participation in Business Plans and Budgets for 2001-2005 Reference was made to the staff report dated July 21, 2000 and·-the Committee agreed to the following recommendation contained therein: RECOMMENDATION That the staff report entitled Public Participation in Business Plans and Budgets for 2001 -2005 dated July 21, 200 be received, and further Committee of the Whole Minutes August 21, 2000 Page 8 1. That the business planning and budget presentations to Council be open to the public; 2. That the public be permitted to provided feedback to Council for up to one week after the last presentation; and 3. That the 2002-2006 Business Planning and Budget Guidelines be discussed at an open Council meeting before being finalized. 1933 Sewer Area "A" Inclusion-Property at 13045 Alouette Road-By-law No. 5919-2000 Reference was made to the staff report dated August 9, 2000 and the Committee agreed to the following recommendation contained therein: RECOMMENDATION That the staff report dated August 9, 2000 be received, noting that it is reported therein that the petition to include property located at 13045 Alouette Road in Sewer Area "A" is sufficient and valid; and further that Maple Ridge Sewer Area "A" Sewerage Works Construction and Loan Authorization Amending By-law No. 5919-2000 be read a first and second time and that rules of order be waived and that Maple Ridge Sewer Area "A" Sewerage Works Construction and Loan Authorization Amending By-law No. 5919-2000 be read a third time. 1934 Economic Advisory Commission Meeting Minutes of June 14, 2000 Reference was made to the staff report dated August 3, 2000 and the Committee agreed to the following recommendation contained therein: RECOMMENDATION That the Minutes of the Economic Advisory Commission Meeting of June 14,200 be received. 1935 Heritage Advisory Committee Meeting Minutes of May 18, 2000 Reference was-made to the staff report dated August 15, -2-000 and-the Committee agreed to the following recommendation contained therein: RECOMMENDATION That the Minutes of the Heritage Advisory Committee Meeting of May 18, 2000 be received. Committee of the Whole Minutes August 21, 2000 Page 9 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1951 Golden Ears Winter Club -Transfer of Liquor Licence Reference was made to the staff report dated August 16, 2000 regarding the above noted matter and the Committee concurred with the following recommendation contained therein: RECOMMENDATION That the relocation of Liquor Licence No. 18039 from 11951 Haney Place to 23588- 105 Avenue for the Golden Ears Winter Club as detailed in the staff report dated August 16, 2000 be supported, 5. CORRESPONDENCE 1981 City of Burnaby -Private Member's Bill -Interpretation Act Reference was made to the letter from the City of Burnaby dated August 9, 2000 requesting support for the above noted Bill to delete Section 14.2 of the Interpretation Act which allows the Provincial government to operate within Municipal boundaries exempting itself from Municipal zoning by-laws, etc. The Mayor noted that the Bill is not attached to the letter. ACTION REQUIRED That the Acting Municipal Clerk provide Council with a copy of the Bill. The Committee agreed to the following recommendation: RECOMMENDATION That the letter from Ted Nebbeling, M.L.A. (West Vancouver-Garibaldi) dated August 9, 2000 regarding the Private Member's Bill to eliminate Section 14.2 of the Interpretation Act be received. 1982 Federation of Canadian Municipalities (FCM) re National Housing Policy Options Team Reference was made to the letter from the FCM dated July 14, 200 inviting the District to join the above noted team. RECOMMENDATION Committee of the Whole Minutes August 21, 2000 Page 10 That the letter from the Federation of Canadian Municipalities dated July 14, 2000 regarding their National Housing Policy Options Team be received; and further that the letter be referred to the Social Planning Advisory Committee for comment. 1983 British Columbia Automobile Association (BCAA) Concerns re TransLink Strategic Plan Reference was made to the letter from the above noted Association dated July 20, 2000 requesting support of their campaign in opposition to the above noted matter. RECOMMENDATION That the letter from the British Columbia Automobile Association (BCAA) dated July 20, 200 regarding their concerns with TransLink's Strategic Transportation Plan be received for information. 6. OTHER ISSUES Nil 7. ADJOURNMENT 1:55 p.m .. ~ •• . ~ Actingyork. Morse Presiding Member of the Committee /sk