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HomeMy WebLinkAbout1999-03-01 Adopted Committee of the Whole Minutes.pdf) ) March 1, 1999 2:00 p.m. Council Chamber PRESENT Elected Officials Mayor C. Durksen Councillor T. Baker Councillor J. Clements Councillor C. Gordon Councillor L. King Councillor B. Levens Councillor K. Stewart Corporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff R. W. Robertson, Chief Administrative Officer R. A. Wells, General Manager of Financial and Corporate Services J. R. McBride, Municipal Clerk J. Rudolph, General Manager of Public Works and Development M. W. Murray, General Manager of Community Development, Parks and Recreation Services T. Fryer, Director of Current Planning S. Karasz, Confidential Secretary The meeting was chaired by Acting Mayor King. 1. DELEGATIONS/STAFF PRESENTATIONS -(10 minutes each) 1.1 Parks and Leisure Services Update (see also Item 4.1.2) Kelly Swift, Recreation Co-ordinator, was in attendance and summarized the 1998 Fourth Quarter Statistical Report which is attached to the Agenda under Item 4.1.2. Councillor Levens referred to an article in the February 28th edition of the News related to a proposal by a Mr. Art Cowie to install memorial parks, walls and columns, etc. in cemeteries. Mr. Cowie suggested that features of that type could be used in the Maple Ridge cemetery and others to cut down on vandalism and as a different approach to expansion. The General Manager of Community Development, Park and Recreation Services advised that M. Davies, Director of Parks and Facilities, has been working on the vandalism problem. He added that he was contacted by a reporter with respect to Mr. Cowie's proposal and it is something that can be brought forward to Council for their consideration if that is Council's wish. Committee of the Whole Minutes March 1, 1999 Page 2 Councillor Levens questioned if anything has been done about making a better map available to people who need to find a specific grave-site in the cemetery. The General Manager of Community Development, Parks and Recreation Services advised that Mr. Davies is also working on that issue. He can provide Council with an update. ACTION REQUIRED -that the General Manager of Community Development, Parks and Recreation Services provide Council with the information that has been requested with respect to the cemetery. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: Owners and/or Agents of Development Applications may be permitted to speak to their applications with a time limit of 10 minutes. 2.1 Latecomer Agreement LC/62/99 -SD/27197 -Zeron Avenue and 239 Street Reference was made to the staff report dated January 15, 1999 recommending that the subject agreement be executed. The Committee agreed to the following recommendation: RECOMMENDATION That with respect to the subdivision of lands involved in SD/27/97 (Zeron Avenue and 239 Street), be it resolved: 1. That the cost to provide the excess or extended services required for subdivision are in whole or in part, excessive to the Municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided, and 2. That the Latecomer charges be imposed for such excess or extended services on the parcels and in the amounts a set out in the staff report dated January 15, 1999, and 3. That the Mayor and Clerk be authorized to sign and seal a "Latecomer Agreement" with the subdivider of the said lands. ) Committee of the Whole Minutes March l, 1999 Page 3 2.2 Requests for One Year Extension of Development Applications Pursuant to By-law No. 5632-1997 2.2.1 RZ/69/94-10644 and 10714-240 Street-RS-3 to RS-lb Reference was made to the staff report dated February 8, 1999 in support of the following recommendation with respect to a request for a one year extension of the subject application to permit a 90 unit multi-family complex under By-law No. 5443-1996 and a 14 unit multi-family complex under Bylaw No. 5446-1996 on the same site. The Committee agreed to the following recommendation: RECOMMENDATION That pursuant to Maple Ridge Development Procedure Bylaw No. 5632-1997, a one year extension be granted to Rezoning Application RZ/69/94 (to rezone property at 10644 and 10714 -240 Street from RS-3 to RS-lb) for the multi-family site as shown on Maple Ridge Zone Amending By-law No. 5443-1996, and that second and third reading granted on August 27, 1996 and first reading granted on July ·23, 1996 to Maple Ridge Zone Amending By-law No. 5446-1996 be rescinded. 2.2.2 RZ/83/93 -22596 Dewdney Trunk Road -CS-1 to C-3 Reference was made to the staff report dated February 5, 1999 in support of the following information contained therein: The Committee agreed to the following recommendation: RECOMMENDATION That pursuant to Maple Ridge Development Procedures By-law No. 5632-1997, a one year extension be granted to Rezoning Application RZ/83/93 to rezone property at 22596 Dewdney Trunk Road from CS-1 (Service Commercial) to C-3 {Town Centre commercial) to permit a C-3 use in an existing building. 2.2.3 RZ/5/95 -23084 Lougheed Highway-RS-3 to RM-1 Reference was made to the staff report dated February 8, 1999 recommending that a one year extension be granted to the subject application to permit approximately 43 townhouse units. Committee of the Whole Minutes March l , 1999 Page 4 On question from Councillor King, the Director of Current Planning confirmed that Council will have another opportunity to view the application at the final reading stage as well as the Development Permit stage. The Committee agreed to the following recommendation: RECOMMENDATION That pursuant to Maple Ridge Development Procedures By-law No. 5632-1997, that a one year extension be granted to Rezoning Application RZ/5/9 to rezone property at 23084 Lougheed Highway from RS-3 to RM-1 to permit the construction of 43 townhouse units. 2.3 RZ/36/96-23762-132 Avenue-RS-2 to RS-lb Reference was made to the staff report dated February 4, 1999 recommending that the subject application to permit subdivision into 42 lots be forwarded to Public Hearing subject to the conditions specified in the report . . . The Mayor asked ifthere are culvert and bridge issues related to this application that have to be resolved with the Department of Fisheries and Oceans (DFO). The Chief Administrative Officer explained that there are outstanding issues around storm water management in Silver Valley that require further clarification. These affect a number of applications in Silver Valley. Environmental bonding is another issue that has to be considered. Staff should report to Council on the status of these issues prior to considering further applications in Silver Valley at this time. This will not delay the projects. Councillor Gordon stated that she would like Council to deal with environmental bonding before new applications proceed to the point where they will be exempted from the environmental bonding regulations. Councillor Stewart advised that he is comfortable with this application going to public hearing in the meantime. Councillor Levens spoke in support of the application proceeding to Public Hearing, noting it will be awhile before it gets to the point where it will be held up. She does not want to see applications for Silver Valley held up for environmental bonding unless that deferral applied to all applications in the Municipality. Councillor Baker referred to conditions that are being imposed on development in Maple Ridge by federal and provincial agencies, noting that the District does not yet have all the details. He feels that until that information has been provided this application should ) Committee of the Whole Minutes March 1, 1999 Page 5 continue to move ahead. He added that he would like to know how many violations of the environment have taken place in Maple Ridge. Councillor Clements noted that environment bonding is work in progress and it should not preclude this application from going ahead. He added that dealing with the DFO and the Ministry of Environment (MOE) is a long term process. Mr. Gary Lycan, the applicant was in attendance. He advised that this application was made in 1996. It was delayed while the District was defining the location of the new Silver Valley corridor. He stated that on the storm water issue, the only ones making an effort and moving forward are the applicants. They have spent $10,000 in engineering to re-do Maple Ridge Park. They had to post a bond and the MOE changed their philosophy on how to deal with storm water. The applicants submitted a report last July and an update should have been faxed to Engineering today. Without assistance or feedback that they are going in the right direction, they cannot continue to come up with designs. They can only go so far until they get guidance on the design that the District wants. Mr. Lycan referred to environmental complaints related to the application and advised that when they were investigated, many were found to be without foundation or they were caused by other agencies, i.e. horse trail construction. Much of the criticism was totally unfounded; the applicants have gone the extra mile and hope they will not be blamed agam. He added that he feels it is the District's responsibility to design for off-site servicing; it is a Development Cost Charge (DCC) item and they have contributed to the DCC's. The Committee agreed to the following recommendation: RECOMMENDATION 2.4 That application RZ/36/96 (for property located at 23762 -132 Avenue) to rezone property described in the staff report dated February 4, 1999 from RS-2 (One Family Suburban Residential) to RS-lb (One Family Urban [medium density] Residential) be forwarded to Public Hearing, noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending By- law are detailed in that report and that the accompanying Official Community Plan Amending By-law be forwarded to the same Public Hearing. ALR/3/98-13175 -232 Street The Municipal Clerk advised that the applicants have requested that this application be deferred to the March 29, 1999 Committee of the Whole Meeting to allow them further time to review the staff report. Committee of the Whole Minutes March 1, 1999 Page 6 The Committee agreed to defer the application. ACTION REQUIRED -that ALR/3/98 be deferred to the March 29, 1999 Committee of the Whole Meeting. 2.5 Inclusion of Property into Sewer Area "A" -24554 -24572 -102 Avenue -By-law No. 5766-1999 Reference was made to the staff report dated February 23, 1999 and the Committee agreed to the following recommendation: RECOMMENDATION That the report dated February 23, 1999 be received, noting that it is reported therein that the petition to include property located at 24554 -24572 -102 Avenue in Sewer Area "A" is sufficient and valid; and further, that Maple Ridge Sewer Area "A" Sewerage Works Construction and Loan Auiliorization Amending By-law No. 5766-1999 be read a first and second time and that rules of order be waived and Maple Ridge Sewer Area "A" Sewerage Works Construction and Loan Authorization Amending by-law No. 5766-1999 be read a third time. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 3.1 Year 2000 Compliancy Reference was made to the staff report providing information on the status of the actions being taken to ensure Y2K readiness for the District of Maple Ridge. The Committee agreed to the following recommendation: RECOMMENDATION That the staff report entitled Year 2000 Compliancy dated February 16, 1999 be received for information. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 4.1.1 Parks and Leisure Services Commission Minutes-January, 1999 Reference was made to the above noted document which was submitted for information purposes. Committee of the Whole Minutes March I, 1999 Page 7 Councillor Levens noted that the meeting took place in and it has taken until March for the Minutes to reach this Committee. She questioned the point of putting them on the Agenda, noting that it is too late to amend them now. Councillor Baker also questioned the process. The General Manager of Community Development, Parks and Recreation Services explained that the Minutes had to first be adopted at the Commission meeting in February before they could be released. Councillor Gordon added that it was not intended that Council have input into the Minutes. The intention was to make this information available to Council and the community on a broad basis. The General Manager of Community Development, Parks and Recreation Services advised that the agenda for the Commission meetings is forwarded to Council on e-mail. They have an opportunity at that time for input. The Chief Administrative Officer added that this information is part of the new and improved· Committee of the Whole system that Council directed staff to undertake. It addresses Council's request that staff provide information on work programs and other ) activities to Council on a regularbasis. 4.1.2 Fourth Quarter Statistics (See also Item 1. 1) Reference was made to the above noted report dated February 24, 1999 which was submitted for information. The Committee agreed to the following recommendation: RECOMMENDATION That the 1998 fourth quarter statistics report for the Parks and Leisure Services Division be received. 5. OTHER ISSUES Nil 6. ADJOURNMENT 2:45 p.r -, or . Durksen,7resid' -g /sk