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HomeMy WebLinkAbout1999-03-15 Adopted Committee of the Whole Minutes.pdf) ) March 15, 1999 2:00 p.m. Council Chamber PRESENT: Elected Officials Councillor L. King, Acting Mayor Councillor T. Baker Councillor J. Clements Councillor C. Gordon Councillor B. Levens Councillor K. Stewart Excused Mayor C. Durksen Corporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff J. Rudolph, General Mngr. of Public Works and Development/ Acting Chief Administrative Officer J. R. McBride, Municipal Clerk R. A. Wells, General Manager of Financial and Corporate Services M. W. Murray, General Manager of Community Development, Parks and Recreation Services T. Fryer, Director of Current Planning S. Karasz, Confidential Secretary Other Staff as Required P. Gill, Director of Corporate Planning and Protective Services The meeting was chaired by Acting Mayor King. Acting Mayor King suggested that Item 3.3 on the Agenda be advanced to enable it -to be discussed while the RCMP were still in attendance. The Committee concurred. 1. DELEGATIONS 1.1 R. C.M.P. Matters 1.1.1 Inspector Bill Dingwall, OIC Ridge Meadows Detachment -Update on Activities R.C.M.P. Inspector Dingwall was in attendance, accompanied by Corporal Huntington of the Traffic Division and Sharleen Verhulst, Volunteer Co-ordinator. Attached to the agenda were the Quarterly Police Report and data on the Auxiliary Police Program. Inspector Dingwall noted that three new Sergeants have come into the detachment, there has been a promotion from within for a new Corporal position and the Volunteer Co- ordinator has settled into her position. Committee of the Whole Minutes March 15, 1999 Page 2 He reported briefly on the progress that has been made in solving various crimes, including an arrest in the 1978 murder of Kathy Pozzobon, and the seizure of a number of vehicles related to theft investigations. Inspector Dingwall referred to statistics on break and enter and noted that they are up for businesses and down for residential. Theft of vehicles is up in Maple Ridge as is the case all over the lower mainland. He noted that the volunteers put in 8000 hours last year and that trend continues. He referred to the Auxiliary Constable Program and the decision not to permit them to bear arms and noted that 16 of the 17 auxiliary constables in the program will be staying to participate in police activities. Inspector Dingwall advised that with respect to business planning, the detachment has embarked on a five year strategic plan and has completed the first phase. Council has been advised of the direction the detachment wants to take. Phase 2 will be a brainstorming session to map out where the detachment is going with respect to policing services in this community. Acting Mayor King asked Inspector Dingwall to pass on Council's support with respect to the Auxiliary Constable Program. Councillor Gordon noted that the Volunteer Co-ordinator recently made a presentation in Ottawa and asked if she would provide additional information to Council in that regard. Ms. Verhulst explained that she made a presentation to the standing committee on Justice and Human Rights with respect to impaired driving legislation which has not been changed since 1985. Parliament is looking into ways of changing it and she made four recommendations on stiffer penalties that will make enforcement easier for police. She noted that she received a standing ovation in the House. Ms. Verhulst added that she has also requested that August 14th be proclaimed as National Day against Impaired Driving and a bill will be presented in that regard on Wednesday. Councillor Gordon commended the Volunteer Co-ordinator on her initiatives. 1.1.2 Red Light Intersection Cameras -Constable Keith Wilson Constable Keith Wilson displayed information on the overhead and explained the above noted program which has been initiated by the Province to catch motor vehicle drivers who run red lights. Committee of the Whole Minutes March 15, 1999 Page 3 He displayed video clips of accidents involving people running red lights and noted that 20% of all collision occur at signalized intersections. The crashes at signalized intersections are more severe because there is a perception of safety for those who have the green light. ICBC claims in B.C. for those crashes exceed $300,000,000. Constable Wilson advised that there are three parts to the program, namely education, engineering and enforcement. Education will consist of signage and advertising in the media. The engineering aspect of the program is to study the intersections and examine them to see if there are other methods to improve them and reduce collisions. Enforcement will involve 120 sites throughout the Province that will have data gathering units and enforcement cameras. The cameras are mounted on poles and are vandal proof. Two photos are taken of the vehicle as it enters and proceeds through the red light. He explained that intersection cameras are used effectively throughout the world. They are cost effective and provide a greater measure of safety for officers and other drivers. There is proof that the program reduces death and injury statistics. Constable Wilson explained the selection criteria for the sites which are identified by the Attorney General's Department, noting that the population ratio determines the number of. sites. The Intersection Camera team provides information to the local police. The sites in Maple Ridge that are on the list for cameras are Lougheed Highway and Dewdney Trunk Road westbound and Laity Street and Lougheed Highway eastbound. Operation and maintenance costs are borne by the program and there is no cost to the Municipality. He noted that the cameras have been tested and they will be completely reliable and accurate. They will be managed by the Police Services Division and the Attorney General's Department through the Integrated Traffic Camera Unit in Richmond. Mandatory reports will be published at regular intervals and that information will be provided to the local police. On question from Councillor Gordon, Constable Wilson advised that the driver has to be clearly going through the intersection on a red light; the cameras do not take photos of people running the yellow light. On question from Councillor Clements as to whether special lighting is needed at the intersections in order for the cameras to operate properly, Constable Wilson explained that the flash has been adjusted to accommodate the reflective nature of B. C. 's licence plates. There is a flash in the camera housing right below the camera itself which emits just enough light to show the licence plate. There may be intersections where additional lighting is required due to the size of the intersection. Committee of the Whole Minutes March 15, 1999 Page4 Councillor Stewart noted that there is no mention made that revenues from the program will be shared with the Municipalities. Constable Wilson noted that the big savings is not in dollars but in the number of lives that will be saved and in the social costs, i.e. impact on families, court services, policing, etc. Inspector Dingwall noted that revenue sharing is a valid point and suggested that Council may wish to pursue it as a separate issue by writing a letter to the Province. Acting Mayor King asked that the District be given advance warning when the program goes into effect. She also suggested that the revenue-sharing aspect be placed on a subsequent agenda for further discussion. Several Councillors agreed. ACTION REQUIRED -that the matter of revenue sharing with respect to the Red Light Intersection Camera Program be placed on a future agenda for further discussion. Councillor Levens suggested that the use of more roundabouts (traffic circles) would cut down on intersection accidents. Councillor Baker voiced his support of the program. 3.3 RCMP Mobile Work Stations RCMP Inspector Bill Dingwall and P. Gill, Director of Corporate Planning and Protective Services, were in attendance for this item. Reference was made to the staff report dated March 1, 1999 recommending that the acquisition and installation of 30 mobile work stations be authorized, noting that capital costs are estimated at $395,00 and annual operating and maintenance costs are estimated at $40,000. A supplementary report dated March 12, 1999 was also provided to Council advising that the costs could be mitigated by reducing the number of mobile work stations by 5, noting that staff does not recommend that reduction but it is being offered as an alternative to deal with current year budget pressures. The Director of Corporate Planning and Protective Services provided a history of this matter, noting that Council has already approved the installation of the mobile work stations on the understanding that the wide area radio system costs would be reduced ) ) ) ) Committee of the Whole Minutes March 15, 1999 Page 5 accordingly. The amount of $493,000 was budgeted for the wide area radio system and included the mobile work stations. The work stations have not yet been installed as the federal portion of the funding was not secured. It is his understanding that funding has now been secured. The Director of Corporate Planning and Protective Services referred to the developments that have occurred since the estimates were produced which are detailed in Items 1 to 7 in the March 1, 1999 report and summarized as follows: There has been a delay in the first wide area radio system (E-Comm) payment to the year 2000; the original estimate for mobile work stations has gone from 20 to 30; the cost of the mobile work stations has dropped from $13,400 to about $10,600; the original estimate amortized the work stations over 7 years and this number has been revised to 4 years; the mobile work stations come with a three year all-inclusive warranty which is included in the purchase price; the original estimate from E-Comm did not include training costs of $73,500 and implementation costs of $40,000; originally E-Comm planned to create a new infrastructure to support mobile work stations but now plans to use the services of BC Tel. He added that he is requesting Council's approval as per the recommendation and that the money set aside to fund E-Comm be used for that purpose. Acting Mayor King asked that staff obtain confirmation in writing that the federal funding has been secured. Inspector Dingwall agreed to obtain written confirmation from the RCMP's Chief Finance Officer. The Inspector provided a brief description of the mobile work stations and how they will assist the RCMP members in their duties. Councillor Stewart stated that he supports the mobile work stations, noting that Council was told that they would result in a 30% reduction in manpower and would enable the existing staff to be more efficient. However, he does not feel that rationale to increase the mobile work stations from 20 to 30 has been justified. Inspector Dingwall provided a brief explanation of the members who will require the units which include general duty officers, non-uniformed officers, plain-clothes members, etc. The Director of Corporate Planning and Protective Services added that the detachment has close to 88 members. The General Manager of Financial and Corporate Services advised that he has I had discussions with the Inspector and there should be further input by the Inspector on the cost efficiencies that will flow from this type of investment. He further noted that he has had discussions with the Inspector with respect to sharing of the units. Committee of the Whole Minutes March 15, 1999 Page 6 Inspector Dingwall elaborated on some of the factors that had to be considered in estimating the number of mobile work stations that are required, i.e. the general duty members work 24 hours a day rotating on 4 Watches; others work Traffic which involves shift work; some are involved in community policing, etc. He noted that the detachment cannot staff or equip to the minimum. In the end he came up with 30 units; the back-up position is 25 units which is below the minimum. On question, the Director of Corporate Planning and Protective Services clarified that the costs shown in the recommendation do not take into consideration the cost sharing arrangements with the federal government and the District of Pitt Meadow. Councillor Baker asked if a breakdown of the federal contributions could be provided before Council makes a final decision. He would also like to see a list of where the work stations will go . Acting Mayor King added that Council needs this information as this matter goes forward. The Director of Corporate Planning and Protective Services advised that these costs will be treated as a cost under our contract. The District has expenses that are shared 80-20% with Pitt Meadows. Our share goes through our contract and it is the same with Pitt Meadows, although their contract is slightly different. Acting Mayor King stated that it would be helpful for Council to have that information in detail. • ACTION REQUIRED -that the additional information requested by the Committee be provided prior to this matter being considered at the Council Meeting. Councillor Gordon advised that she supports staffs recommendation as she believes that the policing operation should be brought up to speed. She feels that there will be benefits in the future if staff is more efficient; people can do more work when they have the proper computer equipment. Councillor Levens indicated that she disagrees with the calculations in the report. Acting Mayor King asked if there would be any merit in implementing the mobile work stations on a gradual basis. The Inspector advised that it would be advantageous to have everyone trained at once to avoid logistical problems that would result from some members having the units and others not having them. The Director of Corporate Planning and Protective Services further noted that in reviewing the RCMP financial programs, there are indications there will be a surplus in some areas. ) ) Committee of the Whole Minutes March 15, 1999 • Page 7 The Acting Mayor asked if the Committee wished to amend the recommendation to read "between 25 and 30 mobile work stations" in order to provide budget flexibility, and to add wording to ensure that training is included; She also asked if the motion needs to be amended to indicate that there will be cost sharing with the federal government and the District of Pitt Meadows. Several Councillors indicated that they did not wish to amend the motion with respect to the number of work stations or training issues but that the motion should be amended with regard to the cost sharing issue. Councillor Clements stated that he wants to see a cost benefit analysis. Acting Mayor King confirmed that Council would be receiving a cost benefit analysis. The Committee agreed to the following amended recommendation: AMENDED RECOMMENDATION That the acquisition and installation of 30 mobile work stations be authorized for the RCMP operation, noting that: i) The capital costs are estimated at $395,000; ii) Annual operating and maintenance costs are estimated at $40,000; iii) The estimated costs noted in Items. i) and ii) will be shared by the federal government and the District of Pitt Meadows. Note: Inspector Dingwall and the Director of Corporate Planning and Protective Services departed at this point in the meeting. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES 2.1 ALR/6/98 -26171 Dewdney Trunk Road This item was deferred at the meeting of February 15, 1999 for one month. Reference was made to the staff report dated January 7, 1999 recommending that the subject application to subdivide approximately 9.3 hectares in the Agricultural Land Reserve (ALR) to create 9 lots not be authorized to proceed to the Agricultural Land Commission (ALC). Mr. Slade Dyer, a proponent of the application, advised that the applicants are m attendance to answer any questions Council may have. Committee of the Whole Minutes March 15, 1999 Page 8 Councillor Stewart advised that the application was deferred for one month because Council is dealing with a number of ALR issues. He noted that the ALC basically came in a number of years ago and broad-banded Municipal zoning with the ALR designation. He suggested that Council should therefore either send the application to the ALC to deal with or defer it and take it to the ALC themselves. Acting Mayor King noted that Council has made progress in their review and anticipates it would be finished in three months. Councillors Clements, Baker and Gordon spoke in support of deferring the application until Council has finished its review. Councillor Levens stated that normally she would be in favour of the application proceeding to the ALC but because of the review that is in progress she will support deferral, provided that it does not take too long. She questioned how long a delay is anticipated. The General Manager of Public Works and Development Services noted that it will take several weeks for staff to do the work that Council has requested. He feels three months is a reasonable time period for deferral. Councillor Stewart asked if the applicants have a time frame. Mr. Dyer noted that the application has been in stream for quite some period of time and . their feeling is "the sooner the better". The Committee agreed to the following amended recommendation: AMENDED RECOMMENDATION That Application ALR/6/98 be deferred for a period of three months pending Council's review of the ALR policies. 2.2 ALR/8/99-10175 and 10141-240 Street Reference was made to the staff report dated March 4, 1999 recommending that the subject application to exclude two properties ( each 1.2 hectares in area) from the ALR be deferred pending completion and endorsement of the land use strategy for properties located in Albion. Mr. Newton advised that he is one of the owners of the subject lands. The property is for sale and their plans are on hold until this matter is resolved. He stated that the Agricultural Land Commission (ALC) has already given favourable consideration to removing the lands from the ALR and the applicants have received favourable comments Committee of the Whole Minutes March 15, 1999 ~ Page9 ) ) ) from the Planning Department. He can see no reasonable grounds to defer the application. The applicants are not asking for rezoning; they want to establish a price for the land and sell it. Mr. Newton asked for Council's comments on whether they feel there is any advantage to the Municipality if the application is deferred. Councillor King stated that the ALC does not make rural plans for the Municipality; that is Council work. Councillor Stewart advised that Council met with the ALC with respect to this whole ALR area quite some time ago. The ALC said at that time they would not allow this area to come out of the ALR. Council was very surprised when the ALC turned around and excluded some of the land after telling Council that it should remain in the ALR. That decision put the Municipality's plans for that area in disarray. Council has asked _staff to come back with a report on how the change in plans by the ALC is going to work with the District's Official Community Plan. Acting Mayor King noted that the recommendation is to defer the application and normally there should not be discussion on a motion to defer. She has allowed discussion to occur because the question came from the applicant. Councillor Baker noted that the recommendation to defer is a staff recommendation and he feels that staff should answer the applicant's questions. Mr. Newton reiterated that all the applicants are asking is to take the lands out of the ALR; that will happen anyway. They only want to go ahead with their plans to sell the property. This would not impede Council's zoning considerations at a future date. The Director of Current Planning responded that the only response he can make parallels that which is outlined in the March 4th report which is to defer the application pending the review of the Albion plan. Mr. Sid Leah of McDonald Realty advised that he listed the properties in question last year and there were interested purchasers. The applicants then received a letter from the ALC which advised they could make application to the ALC to take the lands out of the ALR. They were also informed in that letter that Mr. Wynnyk had taken his land out of the ALR. He does not feel that this application should be deferred for a review of the OCP and questioned why Mr. Wynnyk's application was not deferred for the same reason. He added that he realizes that a decision by the ALC is not an automatic signal that property owners can do what they want with the land, whether it is in or out of the ALR, and that the lands are further subject to the Municipal planning process. The property Committee of the Whole Minutes March 15, 1999 Page 10 owners in this case just want to obtain a marketable price on their lands. They had to take it off the market because of the letter from the ALC. The Director of Current Planning explained that Mr. Wynnk's application for exclusion initially came to Council and was referred to the ALC. After numerous appeals to the ALC he was granted exclusion. Along with that exclusion, the ALC sent a letters out to the area residents and Council stating that Council can favorably consider lands in that area. That action prompted staff to undertake a review of alternative land uses in that area. Staff has had discussion with Council to suggest that review should conclude before any further ALR applications proceed to the ALC. Mr. Leah asked if there is any indication as to how long it will take the Planning Department staff to complete its review. He noted that Mr. Harker and Mr. Newton, the owners of the property, are senior members of the community who have owned the land since 1965 and wish to move away and pursue other plans at this stage of their lives. The General Manager of Public Works and Development Services indicated that in addition to the Albion Plan, staff is also working on the Master Transportation Plan, which will also affect the Albion area. He suggested that a three month window is appropriate in this case, similar to the preceding Item 2.1 for ALR/6/98 The Committee, with the exceptions of Councillor Stewart, agreed to the following amended recommendation: AMENDED RECOMMENDATION: That ALR/8/99 (10175 and 10141 -240 Street) be deferred for three months pending a review of the ALR lands in the Albion area. (Councillor Stewart Opposed). 2.3 RZ/27/96-23689 and 23717 Fern Crescent Referenc~ was made to the staff report dated March 4, 1999 recommending that the subject application to develop approximately 33 townhouse units in Silver Valley in the area of 236 Street and Fem Crescent be forwarded to Public Hearing subject to the conditions specified in the report. The Committee concurred with the following recommendation: RECOMMENDATION ) ) Committee of the Whole Minutes March 15, 1999 Page 11 2.4 2.4.1 That application RZ/27/96 (for property located at 23689 and 23717 Fern Crescent) to rezone property described in the staff report dated February 17, 1999 from RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) be forwarded to Public Hearing, noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending By-law are detailed in that report and that the accompanying Official Community Plan Amending By-law be forwarded to the same Public Hearing. Requests for One Year Extension of Development Applications Pursuant to Maple Ridge Development Procedures By-law No. 5632-1997 RZ/42/90-21773-21787 Lougheed Highway-RS-1 to CS-I Note: The Acting Mayor was. advised that the applicants had been in attendance prior to the discussion on Item 3.3 which was moved ahead of this item but were observed leaving due to the length of that discussion. She suggested that this item be deferred to the end of the meeting in case the applicants were planning to return. The Committee agreed. (Note: See end of these Minutes following Item 4.1). 2.4.2 RZ/48/96-12125-203 Street-RS-lb to RT-I Reference was made to the staff report dated March 4, 1999 and the Committee concurred with the following recommendation contained there_in: RECOMMENDATION That pursuant to Maple Ridge Development Procedures By-law No. 5632-1997, a one year extension be granted for Rezoning Application RZ/48/96 (property at 12125 -203 Street) to permit the construction of a duplex. 2.4.3 RZ/10/95-13300BlockEastSideof236Street-RS-3 to C-5 and RM-I Reference was made to the staff report dated February 19, 1999 recommending that a one year extension be granted to the subject application for Village Centre Commercial use under the C-5 zone and a Townhouse development under the RM-1 Zone. The Committee concurred with the following recommendation Committee of the Whole Minutes March 15, 1999 • Page 12 RECOMMENDATION That pursuant to Maple Ridge Development Procedures By-law No. 5632-1997, that a one year extension be granted to Rezoning Application RZ/10/95 (property at 13300 Block east side of 236 Street) to permit Village Centre Commercial use under the C-5 zone and a Townhouse development under the RM-1 Zone. 2.4.4 RZ/12/96-10036-240 Street and 24318 and 24410-102 Avenue Reference was made to the staff report dated February 18, 1999 and the Committee concurred with the following recommendation contained therein: RECOMMENDATION That pursuant to Maple Ridge Development Procedures By-law No. 5632-1997, that a one year extension be granted to Rezoning Application RZ/12/96 (property at 10036-240 Street and 24318 and 24410-102 Avenue) to permit approximately 100 townhouse units. 2.5 RZ/28/98-10390 Slatford Place and 10389-240 Street-By-laws No. 5769-1999 and 5770-1999 Reference was made to the staff report dated March 5, 1999 recommending that the subject application to permit a mix of approximately 23 residential units under three separate zones be read a first time. The Committee concurred with the following recommendation: RECOMMENDATION That Maple Ridge Zone Amending By-law No. 5769-1999 and Maple Ridge Official Community Plan Amending By-law No. 5770-1999 be read a first time. 2.6 RZ/9/98-13396-233 Street; 23451 and 23469 Larch Avenue and a portion of Rem. Lot 3-By-laws No. 5774-1999, 5778-1999, 5771-1999 and 5775-1999 Reference was made to the staff report dated March 5, 1999 recommending that the subject application to develop approximately 130 units under a Comprehensive Zone and 8 units under a RS-1 b Zone be read a first time. ) ) l Committee of the Whole Minutes March 15, 1999 Page 13 Acting Mayor King advised that she is opposed to the application as there is no environmental bonding in place. Councillor Gordon also indicated she is opposed to the application. The Committee, with the exception of Acting Mayor King and Councillor Gordon, concurred with the following recommendation: RECOMMENDATION 2.7 That Maple Ridge Zone Amending By-law No. 5774-1999, 5778-1999 and 5771-1999 and Maple Ridge Official Community Plan Amending By-law No. 5775-1999 be read a first time. (Councillors King and Gordon Opposed). Building Department Statistics/or February, 1999 Reference was made to the staff report dated March 2, 1999 and the Committee concurred with the following recommendation contained therein: RECOMMENDATION That the Inspection Services Department Building Statistics for the month of February, 1999 be received for information. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 3.1 Salvation Army Red Shield Appeal -May, 1999 -Door-to-door Canvass -Request for Approval Reference was made to the staff report dated February 15, 1999 and the Committee concurred with the following recommendation contained therein: RECOMMENDATION That the request from the Salvation Army for permission to canvass door to door for donations for the Annual Red Shield Appeal from May 1 to May 10, 1999 be approved. Committee of the Whole Minutes March 15, 1999 Page 14 3.2 Local Improvement Petition for Municipal Services -20153 and 20156 Hampton Street-By-law No. 5734-1998 Reference was made to the staff report dated March 3, 1999 and the Committee concurred with the following recommen_dation contained therein: RECOMMENDATION 3.4 That Maple Ridge Hampton Street (20153 and 20156) Municipal Services Local Improvement Construction By-law No. 5734-1998 be read a first and second time and that rules of order be waived and Maple Ridge Hampton Street (20153 and 20156) Municipal Services Local Improvement Construction By-law No. 5734-1998 be read a third time. Number of Councillors -Survey and By-law (to retain 6 Councillors) Reference was made to the staff report dated March 4, 1999 recommending that Maple Ridge Council Size Establishment By-law No. 5767-1999 be granted three readings. The Municipal Clerk summarized the information in his report and advised that the by- law would result in the Municipality retaining the status quo which is to stay with 6 Councillors. It is necessary to pass a by-law to that effect. Council can also opt to have 8 Councillors, which also requires a by-law, or to go from 6 to 4 Councillors, which would require the assent of the electors before a by-law could be adopted. Councillor Clements advised that Section 208 of the Municipal Act dictates the size of a Council based on population. Councillors Gordon and Baker noted that two additional Councillors could not be accommodated without renovations to the Committee Room and Council Chamber which would have budgetary impacts. The Municipal Clerk advised that adoption of this by-law would not preclude future Councils from making changes to the size of the Council. The Committee agreed to the following recommendation: RECOMMENDATION That the memorandum dated March 4, 1999 relative to the number of Councillors - Survey be received for information; and further ) ) Committee of the Whole Minutes March 15, 1999 Page 15 that Maple Ridge Council Size Establishment By-law No. 5767-1999 be read a first and second time and that rules or order be waived and Maple Ridge Council Size Establishment By-law No. 5767-1999 be read a third time. 3.5 Blasting Regulation By-law Reference was made to the staff report dated March 2, 1999 recommending that the existing Blasting Regulation By-law be repealed as it is redundant and that By-law No. 5772-1999 be granted three readings. The Committee agreed to the following recommendation: RECOMMENDATION 3.6 That the memorandum from the Municipal Clerk dated March 2, 1999 providing background information relative to the existing Blasting Regulation By-law be received; and further that Maple Ridge Blasting Regulation Repealing By-law No. 5772-1999 be read a first and second time and that rules of order be waived and that Maple Ridge Blasting Regulation Repealing By-law No. 5772-1999 be read a third time. Family Court Committee and United Towns Twinning Committee -Repeal of By-laws Reference was made to the staff report dated March 4, 1999 recommending that By-laws 5776-1999 and 5777-1999 repealing the above noted Committees be granted three readings. The Committee agreed to the following recommendation RECOMMENDATION That the staff report dated March 4, 1999 entitled Family Court Committee and United Towns Twinning Committee -By-laws to Repeal be received, and further 1. That Maple Ridge United Towns Committee Repealing By-law No. 5776-1999 be read a first and second time and that rules or order be waived and Maple Ridge United Towns Committee Repealing By-law N. 5776-1999 be read a third time; and Committee of the Whole Minutes March 15, 1999 Page 16 2. That Maple Ridge -Pitt Meadows Joint Family Court Committee Agreement Repealing By-law No. 5777-1999 be read a first and second time and that rules of order be waived and Maple Ridge -Pitt Meadows Joint Family Court Committee Agreement Repealing By-law No. 5777-1999 be read a third time. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 4.1 Parks and Leisure Services Commission Meeting Minutes for February, 1999 Reference was made to the staff report dated March 12, 1999 and the Committee concurred with the following recommendation: RECOMMENDATION That the Minutes of the February, 1999 open meeting of the Parks and Leisure Services Commission be received for information. Note: The following item was deferred to this point in the meeting (see discussion at the beginning ofitem 2.4). 2.4.1 RZ/42/90-21773 -21787 Lougheed Highway-RS-1 to CS-1 Reference was made to the staff report dated March 4, 1999 recommending that a one year extension not be granted to the subject application to permit a motel, restaurant and lounge and that By-law 4444-1990 be rescinded. Councillor Levens asked if the applicant has been advised of the recommendation. The Acting Mayor noted that a letter was sent to the applicant. Councillor Stewart referred to the statement in the report stating that the development plans should include the property to the east. He questioned if there are any other reasons for not recommending the one year extension. The Acting Mayor noted that the application is nine years old. Councillor Baker stated that the applicant should have been advised before he paid the $500 fee that a one year extension would not be considered due to the age of the application. The General Manager of Public Works and Development Services explained that the payment of the fee is required under Procedures By-law No. 5632-1997. The staff ) ) Committee of the Whole Minutes March 15, 1999 • Page 17 member taking the $500 fee does not know what the outcome of the review process will be. Staff feels that the recommendation is appropriate. If there is a question of a refund, it would be a separate issue. Councillor Gordon added that the application fee does not guarantee that applicants will get what they apply for; that is the prerogative of Council. Councillor Baker stated that the original intent of By-law No. 5632-1997 was to deal with inactive applications; Council has not yet determined what that is. The by-law says that all applications over 12 months old have to apply for an extension. That was not the intent. This is a classic example of an inactive application, yet staff took the money and then said no. The Committee, with the exception of Councillors Baker and Clements, agreed to the following recommendation: RECOMMENDATION That pursuant to Maple Ridge Development Procedures By-law No. 5632-1997, a one year extension not be granted to Maple Ridge Zone Amending By-law No. 4444- , 1990 and that second and third reading granted February 18, 1991 and first reading granted December 17, 1990 to By-law No. 4444-1990 be rescinded. (Councillors Baker and Clements OPPOSED). 5. OTHERISSUES Nil 6. ADJOURNMENT 3:50 p.m. /sk