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HomeMy WebLinkAbout1999-05-31 Adopted Committee of the Whole Minutes.pdf) I May 31, 1999 12:30 p.m. Council Chamber PRESENT: Elected Officials • Mayor C. Durksen Councillor T. Baker Councillor J. Clements Councillor L. King Councillor B. Levens Councillor K. Stewart Excused Councillor C. Gordon Corporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff M. W. Murray, General Mngr. Community Development, Parks and Recreation Services; Acting Chief Administrative Officer J. Hertzog, Acting Municipal Clerk R. A. Wells, General Manager of Financial and Corporate Services J. Bastaja, Director of Long Range Planning F. Quinn, Municipal Engineer S. Karasz, Confidential Secretary Other Staff as Required B. McDonald, Director of Community Services and Business Relations The meeting was chaired by Acting Mayor Ken Stewart 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 R. C.M.P. -Update on Activities; Quarterly Report Staff Sergeant Lance Harris was in attendance to provide an update on RCMP activities in Maple Ridge and Pitt Meadows. He reported on staffing changes, noting that three members have recently been transferred and that the detachment currently has seven vacancies. Assaults are up, particularly in Pitt Meadows, and break and enters are down. There continues to be an increase in marijuana grow operations. Methamphetamine labs are becoming prevalent in the lower mainland and these require great care to dismantle as they blow up easily with wide ranging results. Youth-related problems continue to be a problem in the downtown area of Maple Ridge and also around the skateboard park in Pitt Meadows. ICBC has cut funding to the bicycle squad; the Rotary and Lions Club have come through with funding for equipment for that unit. The detachment has received some overtime monies for the purpose of patrolling Provincial Parks and patrols will be set up in Golden Ears Park. Also, the Counter Attack Committee of the Whole Minutes May 31, 1999 • . Page 2 van will be moved to Fem Crescent and 232 Street to deal with problems that are being experienced in that area on the weekends. The mobile work stations are still on track for July. The Auxiliary program is up and running and is assisting at special events, etc. E-Comm is still on schedule for next fall. The detachment has just completed a five year planning process and a draft of same will be forwarded to Council at the end of June by Inspector Dingwall. Councillor Baker questioned the figures in the quarterly report which indicate that hit and runs were 118 in 1998 and 547 in 1999. Staff Sergeant responded that the 547 figure is in error and he will check same and provide further information to Council in that regard. Staff Sergeant Harris introduced Constable Glen Carriere, the Domestic Violence Co- ordinator, to explain his responsibilities and the initiatives he is involved ih. Constable Carriere advised that he is the first RCMP Domestic Violence Co-ordinator in Canada. He noted that he has looked into how those positions operate in the Vancouver and New Westminster police departments. He explained that they use a team approach with · a police officer and counsellor going out and investigating domestic assaults. They rate the high and low risk cases which is not an ideal way to operate, however, he also has many other duties to carry out. He also provides guidance to the clients and advises them with respect to avenues for counselling. One of the main concerns is the children, who are innocent victims. They can perpetuate the same violence as they grow up if there is no intervention. Another of his responsibilities is to educate the community as to what the dynamics of domestic violence are and what is available in the way of assistance, i.e. he has made safety and security suggestions to Cythera House. He advised that Cantel is donating 24 cellular phones which are programmed to only dial 911 . He proposes to distribute them to victims in the community who are at high risk for domestic violence. Constable Carriere elaborated on some of the conferences he has attended and speaking engagement that he has been involved in. Acting Mayor Stewart commented that he would like to see the program reach a po.int where the low risk cases could be dealt with also, particularly before they became high risk. 1.2 Mrs. Janet Kirkpatrick -Acquisition of Land Mrs. Kirkpatrick asked if the S.P.C.A. has considered approaching the Ministry of Transportation and Highways about putting an animal shelter on Ministry property in the 23000 Block between the Lougheed Highway and the By-pass, noting that the Ministry owns about 40 acres in that location. The General Manager of Financial and Corporate Services offered to look into her suggestion. Mrs. Kirkpatrick stated that she is in attendance with respect to the configuration of subdivision lands and not land use. She and her husband, Gary, own land at 11330 -236 ) _J Committee of the Whole Minutes May 31, 1999 Page 3 Street. She stated that she wants to make it clear that they do not have a subdivision or rezoning application before the District. It appears that the Approving Officer and Council have decided that their property will be subdivided in the future and she does not say that lightly. She explained that on October 17, 1995, Council held a Public Hearing on lands to the north of their property. She displayed a map of the said lands, noting that it is the Central City Mission (CCM site). She and her husband do not take issue with the zoning proposal but take issue with the land use that is being proposed now as to what was previously proposed. She displayed the subdivision plan that was presented at the Public Hearing. She noted that in the plan that first came before Council there was a lane-way proposed on the north side of the property. The neighbourhood and Council quite strongly and severely took issue with the lay-out and the developer came back with a proposal with the lane on the south end of the property. She indicated the location of the lane at the south end and stated that plan can just be thrown in the garbage. It was presented to the public but it is not the lay-out that is being discussed with the Approving Officer. That lay-out will not come back to Council and that is what she is angry and upset about. She displayed the lay-out that is being discussed with the Approving Officer. She noted that the lay-out presented at the Public Hearing showed east-west roads; what is being proposed by the new lay-out is north-south roads. She further noted that there is now one more access to the subdivision. In the original lay-out there were 3 accesses and they were contained within the subdivision itself. With the original lay-out, her property and the property to the south had options as to how they could rezone as well as options for the two properties put together. With the lay-out that is before the Approving Officer now, they do not have any options. Mrs. Kirkpatrick indicated the alignment for Creekside Street which is the old 236 B Street. It is not built and is being built as part of the CCM subdivision. Part of the road is already in existence and the existing and new portions will be matched up; that is how they are shown on the transportation corridor maps. That road lay-out is firmly etched in stone and tells the whole world there is a road going across the two properties she is referring to. She stated that she and her husband do not feel they have a problem but that the District of Maple Ridge has a problem. When the new lay-out was proposed and put before the Approving Officer, who is in the process of issuing a PLA on the subdivision, there was an overlay done to look at the two pieces of property in between. She has now found that there is a second entrance to the CCM property which is to be moved onto her property. There are now two entrances off 236 Street going into the subdivision which will go through her land and which will also go through a beautiful 4200 square foot two storey home with all the bells and whistles. She added that if the new subdivision goes through as planned, there is only one configuration that can happen for her property and the property to the south. Council has not seen the new plan nor has the public had a chance to react. The planning is being done by a CCM planner and not the Municipality. She and her husband did not apply for rezoning or subdivision but everyone has decided what is going on their property. Clearly the Municipality has designated Creekside Street on her property. Also, the Municipality has a policy. which only allows land fronting onto collector streets to be serviced with a back lane. That clearly designates a back lane on her property. Should Committee of the Whole Minutes May 31, 1999 Page4 the District allow the CCM subdivision to go ahead in this configuration, they will be designating a portion of an east-west Municipal road on her property. Mrs. Kirkpatrick further referred to the designation of green space on the eastern portion of her property. It is clearly Municipal green space for public use. She has inquired as to whether there are any funds available in the Development Cost Charge By-law or Capital Expenditure Program and has been advised that no funds have been set aside to acquire any of those lands. It is her understanding that the Municipality has obtained a legal opinion advising that the Approving Officer has the right to issue a PLA based on the new lay-out. She understands that it is well within the Approving Officer's right to do so as Council did not attach any lay-outs to the by-laws when they went for readings. She can accept she is dealing with two different authorities -(1) Approving Officer authority and (2) Municipal Council authority -and that there is a big difference in the two. Mrs. Kirkpatrick stated that there are now designations for a road and green space on private property with no money for acquisition which is illegal. She cited several court cases that have ruled on that type of illegality. She wants Council to look at this situation and correct it, either by way of dealing with the CCM subdivision lay-out, or by coming up with the money. She can live with either side of that equation. Mrs. Kirkpatrick ended her presentation at this point in the meeting. The Acting Mayor noted that there is a Development Permit application related to this issue that will be dealt with later in the Agenda under Item 2.5 2. PUBLIC WORKS AND DEVELOPMENT SERVICES 2.1 Development Cost Charge (DCC) Forgiveness -22987 Dewdney Trunk Road (Building Permit 038/99) Reference was made to the staff report dated May 10, 1999 in support of the following recommendation contained therein. The Committee agreed to the recommendation. RECOMMENDATION That with respect to Building Permit Application BPC 038/99 for property located at 22987 Dewdney Trunk Road, be it resolved that in view of the necessity to construct roadworks on 230 Street, the highway component of the Development Cost Charges payable by the developer be reduced by $10,754.00. 2.2 Development Cost Charge (DCC) Forgiveness -SD/18/98 -240 Street and 110 Avenue Reference was made to the staff report dated May 12, 1999 in support of the following recommendation contained therein. The Committee agree to the recommendation. ) Committee of the Whole Minutes May 31, 1999 Page 5 RECOMMENDATION That with respect to Subdivision 18/98, be it resolved that in view of the necessity for constructing road and drainage works on 240 Street south of 110 Avenue, the road component and drainage component of the Development Cost Charges payable by the subdivider be reduced by $190,782.00 and $20,871.00 respectively, reflecting the Development Cost Charge By-law service costs and maximum components payable. 2.3 Equipment Replacement -Recycling Vehicles Reference was made to the staff report dated May 7, 1999 recommending that a contract for the purchase of four recyling trucks be awarded to Mack Sales in the amount of $456,386.60. The Mayor asked for further clarification of the reasons staff recommends purchase -of the Mack Truck over the International truck although the Mack vehicle is not the low bid. Acting Mayor Stewart asked that the Mayor's concerns be addressed by staff prior to tomorrow's Council meeting. The Committee agreed to the following recommendation: RECOMMENDATION 2.4 That Mack Sales and Service of Vancouver Inc. be awarded the contract to supply four (4) 1999 Mack Mid-liner truck cab and chassis, complete with two new recycling bodies and two refurbished existing bodies, in the amount of $456,387.60 (with trade-in). Maple Ridge Canada Day Celebrations -Request to use Municipal Streets Reference was made to the staff report dated May 10, 1999 in support of the above noted request subject to the conditions detailed in the report. Councillor Clements stated that he would like to have more information on the Committee. The General Manager of Community Development, Parks and Recreation Services offered to bring forward the requested information prior to the Council meeting. RECOMMENDATION That the Multi-cultural Canada Day Society (the organizers) be authorized to close 224 Street between Dewdney Trunk Road and Selkirk Avenue on Thursday, July 1, 1999 between 8:00 a.m. to 10:30 p.m. for the Canada Day Celebrations provided the conditions as outlined in the staff report dated May 10, 1999 are met. 2.5 DVP/24/99-11358-236 Street Reference was made to the staff report dated May 20, 1999 recommending that the subject application to permit a reduced road right-of-way and pavement width as detailed Committee of the Whole Minutes May 31, 1999 Page 6 in the report be considered at the June 22, 1999 Council Meeting subject to appropriate notification of adjacent residents. The Director of Long Range Planning displayed an overhead map of the site and went over the above noted proposed variances which are detailed in the report. Councillor Baker referred to the information provided by Mrs. Janet Kirkpatrick under Item 1.1. He noted that tht?re has been a legal question raised and although he is hesitant to see this application deferred, he does not feel that it is appropriate to proceed without some legal advice. Councillor Levens agreed, as did Councillor Clements. Councillor Clements noted that a question has been raised about the validity of the Public Hearing which concerns him greatly. Discussion ensued on whether the recommendation should be deferred. It was suggested that the recommendation proceed to Council on the basis that staff provide further clarification on the legal issues prior to the Council Meeting and that Council make a determination at that time if the item should be deferred. ACTION REQUIRED -that staff provide clarification prior to the June 1, 1999 Council Meeting on the legal issues presented by Mrs. Kirkpatrick in Item 1.1. RECOMMENDATION That the Municipal Clerk be authorized to notify qualifying property owners that approval of DVP/24/99 respecting property located at 11358 -236 Street will be considered by Council at the June 22, 1999 Council Meeting. 2.6 RZ/1/92 -Southwest Corner of Maple Crescent and 207 Street -RS-1 to C-3 -By-law No. 4697 and 4698-1992-Rescind Reference was made to the staff report dated April 2, 1999 recommending that the subject by-laws to permit a commercial building be rescinded as no response has been received from the applicant with respect to closing the file. The Committee concurred with the following recommendation: RECOMMENDATION That with respect to Maple Ridge Zone Amending By-law No. 4697-1992 and Maple Ridge Official Community Plan Amending By-law No. 4698-1992,' that second and third reading granted on June 15, 1992 and first reading granted May 11, 1992 be rescinded. 2.7 RZ/15/93-12080-228 Street-RS-1 to RT-1 By-laws 4841-1993 -Rescind Reference was made to the staff report dated April 26, 1999 recommending that the subject by-law to permit a duplex be rescinded as no response has been received from the applicant with respect to closing the file. The Committee concurred with the following recommendation: ) Committee of the Whole Minutes May 31, 1999 . Page 7 RECOMMENDATION That with respect to Maple Ridge Zone Amending By-law No. 4841-1993, that second and third reading granted May 3, 1993 and first reading granted March 29, 1993 be rescinded. 2.8 RZ/22/91-20112 WharfStreet-RS-3 toM-2-By-lawNo. 4590-1991-Rescind Reference was made to the staff report dated April 26, 1999 recommending that the subject by-law to permit a cedar shake operation be rescinded as no response has been received from the applicant with respect to closing the file. The Committee concurred with the following recommendation: RECOMMENDATION That with respect to Maple Ridge Zone Amending By-law No. 4590-1991, that second and third reading granted January 6, 1992 and first reading granted October 7, 1991 be rescinded. 3. FINANCIAL AND CORPORATE SUPPORT SERVICES (includes Fire and Police) Nil - 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES Nil 5. OTHER ISSUES 5 .1 Greater Vancouver Transit Authority (GVTA) Matters The Mayor advised that he attended a GVTA meeting this morning and noted that Maple Ridge will be receiving funding for various items, including intersection improvements at 203 • Street and Dewdney Trunk Road, a traffic light at 230 Street, as well as improvements to the ferry system There will be a direct bus route to Coquitlam and three cars will added to the Westcoast Express. He is also working towards improved transit service for Maple Ridge with a sheltered loop at 226 Street and 119 Avenue. Actin ayor . ewart Presiding Member of the Committee _) /sk