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HomeMy WebLinkAbout1999-06-14 Adopted Committee of the Whole Minutes.pdfJune 14, 1999 12:30 p.m. Council Chamber PRESENT: Elected Officials Mayor C. Durksen Councillor T. Baker Councillor J. Clements Councillor C. Gordon Councillor L. King Councillor K. Stewart Excused: Councillor B. Levens Corporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff M. W. Murray, General Mngr. Community Development, Parks and Recreation Services; Acting Chief Administrative Officer J. R. McBride, Municipal Clerk J. Rudolph, General Manager of Public Works and Development T. Fryer, Director of Current Planning F. Quinn, Municipal Engineer H. Cardno, Acting Confidential Secretary Acting Mayor Ken Stewart chaired the meeting. l. DELEGATIONS/STAFF PRESENTATIONS -Nil 2. PUBLIC WORKS AND DEVELOPMENT SERVICES 2.l Development Cost Charge Reduction -SD/16/99-118 Avenue and 239 Street Staff report dated May 19, 1999 recommending approval of a reduction of Development Cost Charges in the amount of $13,432.00 with respect to the above noted subdivision as previously approved under By-law 5615-1997. RECOMMENDATION That with respect to Subdivision 16/99 be it resolved that in view of the necessity for constructing road works on 118 Avenue, west of 239 Street, the road component of the Development Cost Charges payable by the subdivider be reduced by $13,432.00, reflecting the Development Cost Charge Bylaw service costs and cost of the works. The Committee agreed with the recommendation. Committee of the Whole Minutes June 14, 1999 Page 2 2.2 RZ/32/98-11970-232 Street and two lots on Dewdney Trunk Road-By-laws 5792 and 5793-1999-(Shell Station -Revised Proposal). Deferred from the May 25, 1999 Council Meeting for clarification of Public Hearing concerns. Staff report dated June 2, 1999 recommending that second and third reading be granted to a revised proposal to delete the drive-through restaurant which will provide a greater landscaped separation between the site and the townhouse complex to the south. RECOMMENDATION That Second and Third reading be given to Zone Amending By-law 5792-1999 and OCP Amending By-law 5793-1999. Councillor King asked if this is granted second and third reading, how will we be insured that there will not be a drive-through component to the restaurant be put in ata later date? Councillor King advised that in a situation similar to this one, a gas station being constructed near a townhouse complex, that the building was built quite near the property line in order to prevent . vehicular traffic between the gas station building and the townhouses. She added that this situation has worked out quite well. Councillor King suggested that the hours of 8:00 a.m. to 8:00 p.m. should be in force for all car washes in Maple Ridge. She added that this should be added to another agenda for Council to look at more closely. The Director of Current Planning advised that the control for the operating hours and the drive-through restaurant versus a standard restaurant would be controlled through a Covenant placed on the property. He further advised that the Applicant meet with the residents of the townhouses prior to the Public Hearing and discussed the site plans and reviewed the landscaping to be placed between the gas station and the townhouses. The Director of Current Planning displayed the revised plans on the overhead, and explained the addition of the landscaping buffer to be placed to the south of the gas station near the townhouse complex. Councillor Gordon thanked the Applicant for listening to the comments raised at the Public Hearing and making some adjustments to their application. She commented that when commercial uses are permitted so close to residential uses, the Municipality does not take into consideration how disturbing the hours of operation would be to near by residents. She suggested that the Municipality set a broad policy to deal with the hours of business and that it is all fair for all neighboring commercial and residential properties. The Director of Current Planning advised that the car wash is fully automated and that the hours of operation are limited to 8:00 a.m. to 8:00 p.m., and stated that there shouldn't be any need for traffic around the car wash after 8:00 at night. ) Committee of the Whole Minutes June 14, 1999 Page 3 The Mayor stated that the hours of closing should be 12:00 midnight for the gas station and restaurant. He commented that he doesn't want to see people milling around there after midnight. He added that if the Applicant wants the business to run for 18 hours, with the exception of the car wash, then the hours should be from 6:00 a.m. to 12:00 midnight. Councillor Clements expressed his concern about the 18 hour span not being clarified in the initial report. He added that Council and Staff need to look at the operating hours of all similar businesses and determine a fair limit of hours of operation so that there is common ground for all like businesses. Councillor King asked how secure and long lasting would the Covenant placed on this property be? The Director of Current Planning advised that the Covenant is entered into between the Municipality and the owner of the property and runs with the Title of the land, unless the Courts see that the Covenant is no longer fit to be retained, then it would run forever. Councillor Gordon advised that there is still some work to be done on this Application and she would not be supporting it to go any further at this time. Mayor Durksen requested the Applicant clarify the hours of business for the gas station and restaurant. Councillor Baker advised that by not letting this application move ahead the Municipality is not treating the Applicant fairly. He further advised that he will be supporting this· application. Councillor Clements stated that there is the need for consistency in all-future applications made similar to this one so that there is fairness to all businesses. The Committee agreed with the recommendation. 2.3 RZ/28/99-12078 and 12092 Fraser Street and 22480-121 Avenue -RS-2 to RM-2 Staff report dated May 26, 1999 recommending that the subject application to permit a 48-unit apartment building be forwarded to Public Hearing. RECOMMENDATION That application RZ/28/99 (for property located at 12078 & 12092 Fraser Street and 22480 -121"1 Av.enue to rezone property described in the memorandum dated May 26, 1999 from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) be forwarded to Public Hearing noting that the conditions to be met prior to Public Hearing and prior to final consideration of the Zone Amending By-law are detailed in that memorandum and that the accompanying Official Community Plan Amending Bylaw be forwarded to the same Public Hearing. Committee of the Whole Minutes June 14, 1999 Page4 Councillor King and Councillor Gordon both indicated that they are pleased with this development. Councillor Clements also expressed the same comments. The Director of Current Planning advised that the developer is present and has some slides showing the building scheme. The developer advised that the Greater Vancouver Housing is very excited about the project and they and B.C. Housing are giving this project their full support. He displayed the site plans on the overhead showing the location of the building and the entrance ways. He advised that there are 48 units in total, of that there are seven three-bedroom family units and the remaining are two bedroom units. Two of them will be fully accessible handicap units. He advised further that there is underground parking, and pointed out where the bike storage, refuse and recycling areas would be located. The Committee agreed with the recommendation. 2.4 RZ/1/99 -28511 -104 Avenue -A-2 to A-1 -By-law No. 5816-1999 Staff report dated May 28, 1999 recommending that the subject by-law to create two lots, each not less than 2.0 hectares, be read a first time. RECOMMENDATION That Maple Ridge Zone Amending Bylaw No. 5816-1999 be given First Reading. The Committee agreed with the recommendation. 2.5 RZ/12/99-11535 and 11555-240 Stred-RS-3 to CD-1-93-By-law No. 5818-1999 Staff report dated June 2, 1999 recommending that the subject by-law to create approximately 31 lots, each not less than 3 71 m2, be read a first time. RECOMMENDATION That Maple Ridge Zone Amending Bylaw No. 5818-1999 be given First Reading. Councillor King requested Council to look at the resolution and timing for the 116th A venue Traffic Study? The Director of Current Planning advised that they have made a request for proposals to two Engineering firms, and one has responded and one will be shortly. The closing date for submission of a report is the end of June. The Committee agreed with the recommendation. ) Committee of the Whole Minutes June 14, 1999 Page 5 2.6 RZ/13/97-22650-136 Avenue -Request for One Year Extension -RS-3 to R-1 and RM-1 Staff report dated May 26, 1999 that a one year extension be granted to the subject by- law to permit 130 lots and a townhouse. RECOMMENDATION That a one-year extension be granted for rezoning application RZ/13/97. The Committee agreed with the recommendation. 2.7 DVP/21/99-11901 Maple Meadows Way Staff report dated May 27, 1999 recommending that the subject application to defer construction of Dunn A venue west of Maple Meadows Way on condition that the construction improvements be a requirement of development of the site. RECOMMENDATION That the Municipal Clerk be authorized to notify qualifying property owners that approval of DVP/21/99 respecting property located at 11901 Maple Meadows Way will be considered by Council at the July 13, 1999 meeting. Councillor King questioned the wording of this item as it is in the Agenda. She noted that it states that Council is "deferring" this item, when in fact, Council is actually refusing the request of the Applicant to waive. The Director of Current Planning advised that if Council waives the construction of the road at this time, then the construction of the road will only take place once a building permit is requested for that site. Councillor King stated that she does not want to vote in favor of this being waived, she is voting in favor of this being deferred. Councillor Stewart suggested that the wording be changed prior to going out to the public. The Mayor concurred and advised that this is to defer the construction not to waive it. The Committee agreed with the recommendation 2.8 ALR/27/99-11416-240 Street Staff report dated June 1, 1999 recommending that the subject application be deferred until the review of the Agricultural Land Reserve Policies is completed. Committee of the Whole Minutes June 14, 1999 Page 6 RECOMMENDATION That consideration of application ALR/27/99 (located at 11416 -240th Street) for the property described in the memorandum dated June 1 •t, 1999, be deferred until completion of the review of Agricultural Land Reserve Policies. The Committee agreed with the recommendation 2.9 Building Department Statistics -May, 1999 Staff report dated June 3, 1999 recommending that the subject statistics be received for information. RECOMMENDATION That the Inspection Services Department, building statistics for the month of May 1999 be received for information. The Committee agreed with the recommendation 2.10 Award of Contract-Miscellaneous Road Work Staff report dated June 4, 1999 recommending the awarding of Contract No. E02-010-063 for miscellaneous roadworks to Edvan Construction Ltd. RECOMMENDATION That Contract No. E02-010-063 for Miscellaneous Roadworks be awarded to Edvan Construction Ltd. and that this contract become binding on the District upon the signature of the Mayor and Municipal Clerk. The Committee agreed with the recommendation 2.11 DVP/32/99-12188 Creston Street Staff Report dated June 1, 1999 recommending the Municipal Clerk be authorized to notify qualifying property owners that DVP/32/99 will be considered by Council at the July 13, 1999 meeting; RECOMMENDATION That the Municipal Clerk be authorized to notify qualifying property owners that approval of DVP/32/99 respecting property located at 12188 Creston Street will be considered by Council at the July 131\ 1999 meeting. ) Committee of the Whole Minutes June 14, 1999 Page 7 Nicole Murphy, the Applicant, advised that she is intending to apply for a building permit for the construction of a swimming pool to the south of her house. She also advised that her neighbors are in support of her building the pool. The Committee agreed with the recommendation 2.12 Sanitary Sewer Local Improvement Petition -Dewdney Trunk Road and 240 Street Staff Report dated June 8, 1999 recommending the awarding of Contract No. E04-010- 042 to Targa Contracting Ltd. RECOMMENDATION That Contract No. E04-010-042 Dewdney Trunk Road Sanitary Sewer be awarded to Targa Contracting Ltd. and that this contract become binding on the District upon the signature of the Mayor and Municipal Clerk. The Mayor asked the Municipal Engineer to speak on this item. The Municipal Engineer displayed a drawing of the project on the overhead. He explained that there were a number of septic systems that the Ministry of Health and the Agricultural Land Commission identified as a health hazard. He advised that in response to that Council initiated a local improvement project and there are presently 49 properties participating who will be paying $11,500.00 each to build the Sanitary Sewer line. The Municipal Engineer showed, on the overhead, where the Sanitary Sewer System would be constructed. Councillor Clements asked if there was a way to request additional funding from the Provincial Government now that these septic systems have been declared a health hazard? The Municipal Engineer advised that application has been made to the Health Ministry and the Agricultural Land Commission. Councillor King asked how old are the septic fields in this particular area, and how long do they last? The Municipal Engineer gave an approximate time frame of twenty to twenty-five years. The Municipal Clerk advised that this project is a part of a local improvement project initiated by Council. He further advised that when the project was introduced to the first group of property owners it was rejected, but a year later it came up again and was approved and it was expanded to include additional parcels. Councillor Clements commented that the rules and regulations of the Ministry of Health suggested some inconsistencies in pursuing this. The Committee agreed with the recommendation Committee of the Whole Minutes June 14, 1999 Page 8 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 3.1 Maple Ridge-Pitt Meadows Agricultural Association -Request for Special Occasion License (Beer Garden) -1999 Maple Ridge Fair -July 23, 24 and 25, 1999 Staff report dated June 2, 1999 recommending that the subject request be approved. RECOMMENDATION That the application from the Maple Ridge -Pitt Meadows Agricultural Association by way of a letter dated May 28, 1999 for a Special Occasion License to hold a Beer Garden during the 1999 Maple Ridge Fair be approved as follows: Friday Saturday Sunday July 23, 1999 July 24, 1999 July 25, 1999 5:00 p.m. to 12:00 Midnight 12:00 noon to 12:00 Midnight 12:00 noon to 6:00 p.m. And further, that the use of the Albion Fairgrounds (Municipal property) for this Special Occasion License be authorized. The Committee agreed with the recommendation. 3.2 List of Registered Electors (Resident & Non Resident) Staff report dated June 8, 1999 recommending three readings be given to Maple Ridge· List of Registered Electors Amending By-law No. 5773-1999. RECOMMENDATION That the memorandum of the Municipal Clerk dated June 8, 1999 relative to the List of Registered Electors (Resident & Non Resident be received for information; And further that Maple Ridge List of Registered Electors Amending By-law No. 5773-1999 be read a first and second time and further that the rules of order be waived and that Maple Ridge List of Registered Electors Amending By-law No. 5773-1999 be read a third time. Councillor Gordon requested that the Municipal Clerk explain this item. The Municipal Clerk advised that this new proposed way would eliminate the step of producing the voters list, and this will save considerable amount of staff time and money. He advised that under the new system the person would be signing a registration paper that states that they have resided in Maple Ridge for at least the minimum of thirty days and that they have only voted the once on voting day, which is made under oath in the presence of the Municipality's elector officer. The Municipal Clerk stated that the lists would be checked after the election to ensure that no one has voted twice, and if anyone has, then it would be up to the Courts to decide the penalty. J ) Committee of the Whole Minutes June 14, 1999 Page9 The Municipal Clerk stated the rules and regulations of committing an offence by voting more than once in a single election; which included a fine of not more than $5,000.00, imprisonment for a term of not more than one year, prohibition for period of not more than six years from holding an elected or local government office, and prohibition of not more than six years from voting in a government election. In short, the Municipal Clerk advised that a person would be charged under these provisions for voting twice in a single election. The Committee agreed with the recommendation 3.3 £COMM -Nomination to the Board of Directors Staff report dated June 7, 1999 recommending the designation of Councillor Jim Clements as our representative to ECOMM for the 1999/2000 year. RECOMMENDATION That the District of Maple Ridge designate Jim Clements as our representative to ECOMM and Paul Gill, Director of Corporate Planning & Protective Services as the rt alternate for the 1999/2000 year, noting that the District of Pitt Meadows supports this designation. The Municipal Clerk stated that a back-up person should also nominated in case the first representative is unable to attend. It was agreed that the Director of Corporate Planning and Protective Services be appointed as the back-up representative. The Committee agreed with the recommendation 3.4 UB.C.M -Resolutions/or 1999 Conference Staff report dated June 8, 1999 recommending endorsement of resolution regarding Counter Petition Process. RECOMMENDATION That the Memorandum of the Municipal Clerk dated June 8, 1999 providing information with respect to possible resolutions to the UBCM be received for informadon;- And further that the following resolution be endorsed and forwarded to the UBCM for consideration at the annual conference to be held in late September 1999; 1. Counter Petition Process The Committee agreed with the recommendation. Committee of the Whole Minutes June 14, 1999 Page 10 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 4.1 Parks and Leisure Services Commission Minutes -Open Meeting -April, 1999 Staff report dated June 4, 1999 recommending that the subject Minutes be received for information. RECOMMENDATION 4.2 That the minutes of the April 1999 open meeting of the Parks and Leisure Services Commission be received for information. The Committee agreed with the recommendation. 2002 B .C. Seniors' Games Staff report dated May 25, 1999 recommending that a bid be prepared for Maple Ridge and Pitt Meadows to host the subject event, noting that a $90,000 commitment is required in 2002 to be shared between the two Municipalities. RECOMMENDATION That the bid be prepared for submission to the BC Seniors' Games Society for Maple Ridge and Pitt Meadows to host the 2002 BC Seniors' Games, noting that a budget commitment of $90,000.00 would be required in 2002 to be shared proportionately between the two municipalities in accordance with their population. The Committee agreed with the recommendation. 4.3 British Columbia Recreation and Parks Association Award -Picket Fence Project Staff report dated May 25, 1999 advising that Maple Ridge and Pitt Meadows working through the Parks and Leisure Services Commission has received the above noted award. For information. The General Manager Community Development, Parks and Recreation Services advised that he would bring the award with him to the next meeting. 5. OTHER ISSUES Councillor King made a motion: THAT STAFF CREATE A BY-LAW RESTRICTING THE HOURS FOR ALL CAR WASHES ABUTTING RESIDENTIAL DEVELOPMENTS IN MAPLE RIDGE AND THAT STAFF CONSIDER THE HOURS OF OPERATION FOR RESTAURANTS IN THE MAPLE RIDGE AREA. ) Committee of the Whole Minutes June 14, 1999 Page 11 Councillor Gordon advised that she would second this motion, but advised that she would like to have this looked at on a broader scope on commercial uses abutting residential developments including buffers. She stated that she would like to see this motion changed. The Municipal Clerk advised that what this is doing is controlling the hours of operation of retail commercial uses, and in this case it is being narrowed down to a few businesses. He further advised that there are some provisions in the Municipal Act. He suggested that this be a staff direction to have it looked into and a report brought back to Council. Councillor King withdrew the above motion and agreed that a staff direction would be a good start on investigating this matter. The General Manager Public Works and Development suggested that an information report be prepared to flag the issues such as the hours and buffering pertaining to commercial uses abutting residential developments. He did advise that he wasn't sure that this could be prepared in a month, but did not see any difficulty for sometime during the summer. 6. ADJOURNMENT l :35 p.m. Actin y " en Stewart Presiding Member of the Committee /he