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HomeMy WebLinkAbout2000-08-28 Adopted Committee of the Whole Minutes.pdfAugust 28, 2000 12:30p.m. Council Chamber PRESENT: Elected Officials Mayor A. Hogarth Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor L. King Councillor K. Morse Councillor C. Speirs Corporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff R. W. Robertson, Chief Administrative Officer P. Gill, General Manager of Corporate and Financial Services J. Rudolph, General Manager of Public Works and Development Services M. Davies, Director of Parks and Facilities/Acting General Manager of Community Development, Parks and Recreation Services S. Karasz, Confidential Secretary Other Staff as Required K. Grout, Manager of Environmental Affairs F. Quinn, Municipal Engineer Acting Mayor Morse chaired the meeting, noting that it is Council's policy for the Acting Mayor to chair Committee of the Whole meetings. The Acting Mayor called the meeting to order and advised that the following items have been added to the Agenda: 911 Terry Fox Run -Request to Use Municipal Streets. 912 Application for a Cabaret "C" Licence at 11935 -207 Street. 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Civitas Urban Design and Planning, Consultants, re Silver Valley Planning Study The General Manager of Public Works and Development Services advised that Civitas was unable to be in attendance and have been rescheduled to the September 12, 2000 Council Meeting. Committee of the Whole Minutes August 28, 2000 Page 2 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the September 12, 2000 Council Agenda: 902 Application for a Fill Permit in the Agricultural Land Reserve -26301 Trethewey Crescent Reference was made to the staff report dated August 9, 2000 recommending that a fill permit be issued for the above noted property in accordance with the conditions outlined in the report. The Manager of Environmental Affairs explained the conditions attached to the permit. On question from the Mayor, she also explained the existing drainage pattern and noted that no change is contemplated in that regard. There will be a series of interceptor ditches around the perimeter of the property. She also clarified that it is a condition of the permit that any material now on site that is not considered to be suitable as fill material will have to be removed prior to the continuation of the works covered by the permit. RECOMMENDATION That with respect to the application for a fill permit under section 3 of the Soil Conservation Act submitted for the property at 26301 Trethewey Crescent, be it resolved that a permit be issued in accordance with the conditions outlined in the staff report dated August 9, 2000 entitled Application for Fill in the Agricultural Land Reserve at 26301 Trethewey Crescent, Maple Ridge. The Manager of Environmental Affairs advised that the applicants have requested that if there is a favourable recommendation coming out of this meeting that they be permitted to proceed with the said works rather than waiting until the recommendation is approved at the September 12, 2000 Council Meeting. RECOMMENDATION That staff advise the applicants that it will be in order for them to proceed with the placement of fill at 26301 Trethewey Crescent in accordance with the above noted recommendation prior to it being ratified at the September 12, 2000 Council Meeting. 903 ALR/47/99-20515, 20625, 20695 and 20785 Powell Avenue Committee of the Whole Minutes August 28, 2000 Page 3 Reference was made to the staff report dated August 14, 2000 recommending that the subject application to exclude the properties from the Agricultural Land Reserve not be authorized to proceed to the Land Reserve Commission. Mr. John Duguid of Genesis Development Consultants Ltd., a proponent of the application, spoke in support of excluding the lands from the Agricultural Land Reserve. He stated that the most compelling reason for exclusion is the physical separation between the viable farm lands on the north side of Brooks Avenue and the residential non-farm lands between Brooks A venue and Powell A venue. The lands under application are further separated by McKenny Creek. He further noted that there are no viable farming activities on the lands under application and each parcel contains a single family residential dwelling. The predominant area has been the subject of placement of inorganic fill over the past few years which has altered the nature of the soils. He identified 27 acres of land in that area immediately west of 203 Street with Class 3 soil which was excluded from the ALR in 1998 and stated that he believes the Commission would be more than receptive to the exclusion 8f the subject lands. Mr. Duguid further stated that it is a fair and obvious observation that since 1981 the Powell A venue area has changed from a rural to urban environment. He added that if the Committee intends to deny the application based on the soils capability, his clients will undertake a soils study to prove that the subject lands have very poor, non-farmable soil conditions. He further explained that the applicants have proposed two development options (1) 1/4 to 1/2 acre parcels and (2) 6000 to 72000 square foot lots in keeping with the land uses on the south side of Powell avenue. They also envision a fairly large buffer between the eastern boundary and the viable farm lands. A vote on the recommendation not to authorize the application to proceed to the Land Reserve Commission resulted in a tie. Councillors King, Speirs and Gordon were in favour; the Mayor and Councillors Harris and Isaac were opposed. Acting Mayor Morse voted in favour and the recommendation was defeated. The Committee, with the exception of Councillors Gordon, King and Speirs, agreed to the following recommendation: RECOMMENDA TION That Application ALR/47/99 (for property located at 20515, 20625, 20695 and 20785 Powell Avenue to exclude the property described in the staff report dated August 14, 2000 from the Agricultural Land Reserve be authorized to proceed to the Land Reserve Commission. Committee of the Whole Minutes August 28, 2000 Page 4 (Councillors Gordon, King and Speirs OPPOSED) 904 Federation of Canadian Municipalities (FCM) Partners for Climate Protection Program The Manager of Environmental Affairs reviewed the staff report dated July 20, 2000 recommending that the District participate in the subject program to actively work towards reducing local greenhouse gas emissions. She noted that the program encourages participants to meet the five milestones detailed in the report and staff is recommending that the District meet the following Milestones 1 and 2: 1 (a) Prepare an emission inventory for Municipal operations; 1 (b) Prepare an emission inventory for the community as a whole; and 2. Forecast energy use and emissions for 10 to 20 years in the future . The Committee concurred with the following recommendation: RECOMMENDA TION That the staff report entitled Federation of Canadian Municipalities' Partners for Climate Protection Program dated July 20, 2000 be received; and further That membership in the Federation of Canadian Municipalities' Partners for Climate Protection Program, making a commitment to work to reduce local greenhouse gas emissions, be endorsed; That the participation of the Manager of Environmental Affairs with the Greater Vancouver Regional District (GVRD) and the Local Government Working Group on Climate Change be endorsed; and That staff be directed to work towards meeting the objectives of Milestones 1 and 2 of the Partners for Climate Protection Program, as outlined in the report, with the support of Federation of Canadian Municipalities and GVRD staff resources. 905 Wireless Communication Tower Guidelines Policy Ms. Carol Nicolls, Student Planner, provided an overview of her report dated August 18, 2000 proposing a set of guidelines to encourage towers in areas that are not zoned or designated for residential, open space and park use. Committee of the Whole Minutes August 28, 2000 Page 5 Councillor King proposed that the recommendation to receive the report be amended to read that staff be directed to proceed to finalize a policy based on the report. She also questioned if the wording "encourage" be changed to stronger language. The Chief Administrative Officer explained that the District is not the primary regulatory body. It is appropriate that there be something in the way of Municipal statements but they should encourage rather than dictate as the federal government makes the final decisions on the licences. Councillor King stated that she did not agree with the guideline proposed by staff that public notification not be part of the process. She also suggested that the Development Permit process be considered in the policy. Acting Mayor Morse asked how the liability issue is addressed. Ms. Nicolls responded that she believes it is addressed in the individual licencing contracts. The Acting Mayor asked that more specific information be provided on the liability issue. The Chief Administrative Officer advised that this item will be referred back to staff to look into the points raised by the Committee. The Committee agreed to the following amended recommendation. RECOMMENDATION That the report entitled Wireless Communication Towers dated August 23, 2000 be received for information; and further That staff finalize a Wireless Commu11ication Towers Policy for Council's consideration based on the report. 906 DVP/42/00-10036, 10028 and 10110-240 Street Reference was made to the staff report dated August 1 7, 2000 in support of the recommendation contained therein with respect to the subject application to waive the requirement to underground overhead utilities on 240 Street: The Committee agreed to the following recommendation: RECOMMENDATION That the Municipal Clerk be authorized to notify qualifying property owners that approval of DVP/42/00 respecting property located at 10036, 10028 and 10110 -240 Street will be considered by Council at the September 26, 2000 meeting. Committee of the Whole Minutes August 28, 2000 Page 6 907 DP/83/99-12271, 12273 and 12275 -224 Street Reference was made to the staff report dated August 8, 2000 recommending that the subject permit for watercourse and habitat protection and design, siting and landscape control be executed. The Committee agreed to the following recommendation contained therein: RECOMMENDATION That the Municipal Clerk be authorized to sign and seal DP/83/99 respecting property located at 12271, 12273, 12275 -224 Street. 908 SD/42/00-Park Exchange By-law No. 5920-2000 Reference was made to the staff report dated August 16, 2000 recommending that the subject by-law to correct a survey error be granted three readings and advertised. The Committee agreed to the following recommendation: RECOMMENDATION That Maple Ridge Park Exchange By-law No. 5920-2000 be read a first and second time and that rules of order be waived and Maple Ridge Park Exchange By-law No. 5920-2000 be read a third time; and further That the Municipal Clerk be instructed to advertise the Park Exchange By-law. 909 RZ/28/97-North of 130Avenue in the 24000 Block Reference was made to the staff report dated August 14, 2000 recommending that a one year extension of the above noted application to permit the development of approximately 175 residential lots be granted. The Mayor noted that it is anticipated that the Silver Valley Planning Study will take at least five months to complete and questioned if that time frame forms part of the one year extension for applicants affected by the study. Committee of the Whole Minutes August 28, 2000 Page 7 The General Manger of Public Works and Development Services noted that the applicant in this case is eligible for a further one year extension. He suggested that if Council wishes, staff can revisit the Development Procedures By-law as it applies to Silver Valley with respect to the point raised by the Mayor. He further noted that even if the consultants finish the study in five months, there would also be a by-law approval process required after that if Council wanted to adopt recommendations from the study. The Committee agreed to the following recommendation: RECOMMENDATION That pursuant to Maple Ridge Development Procedures By-law No. 5879-1999, a one year extension be approved for rezoning application "RZ/28/97 (property north of 130 A venue in the 24000 Block). 910 Street Design Guidelines The General Manger of Public Works and Development Services provided an overview of the staff report dated August 23, 2000 detailing the proposed use of new criteria for street development in the District. It is recommended that a Council sub-committee be established to conduct a detailed review of the report and its implications. Councillor King asked that a representative of the Committee on Accessibility Issues be asked to sit on the sub-committee. Councillor Speirs asked that a representative of the Bicycle Advisory Committee also be included on the sub-committee. The Committee agreed to the following recommendation: RECOMMENDA TION That the staff report entitled Street Design Guidelines dated August 23, 2000 be received; and further That a Council sub-committee be established to conduct a detailed review of the report and its implications. Note: Councillors Gordon and Speirs excused themselves from the Council Chamber prior to Item 911 being placed on the floor due to employment related issues. Committee of the Whole Minutes August 28, 2000 Page 8 911 Application for a Cabaret ("C'' Licence-11935 -207 Street Reference was made to the staff report dated March 9, 2000 recommending that Council provide a resolution of support in order to advance the subject application to the Liquor Control and Licencing Branch (LCLB). The General Manger of Public Works and Development Services clarified that the LCLB will not entertain the application until they receive a resolution from the Municipal Council as they require Council's comments as part of the application process. The applicants have to satisfy other criteria over and above the Council resolution. He further confirmed that the property is zoned for the proposed use and from a land use point of view, staff has no objection. There is no requirement for a Public Hearing as rezoning is not required. He further advised that the applicants have been trying to get their application to Council for a month but were caught up in a misunderstanding between the LCLB and the Distri_ct on the type of licence being applied for as there are different rules for different applications. Several Councillors indicated that they were reluctant to vote in support of the application today as they would like to have comments from the RCMP first The General Manger of Public Works and Development Services advised that the LCLB will also be asking the RCMP for their comments as part of the approval process, however, staff can ask for that information prior to the September 12, 2000 Council Meeting. The Committee agreed to the following action being taken ACTION REQUIRED -that the report be forwarded to the September 12, 2000 Council Meeting without a Committee recommendation and that staff provide the information requested by the Committee prior to that meeting. Note: Councillors Speirs and Gordon returned to the Council Chamber at this point in the meeting. 912 Terry Fox Run -Request to Use Municipal Streets Reference was made to the staff report dated August 23 , 2000 recommending in support of the above noted request. The Committee concurred with the following recommendation contained therein: RECOMMENDATION Committee of the Whole Minutes August 28, 2000 Page 9 That the Ridge Meadows Terry Fox Run Committee be authorized to use Municipal Streets for the Maple Ridge/Pitt Meadows 2000 Terry Fox Run on Sunday September 17, 2000 provided that the conditions outlined in Schedule "A" attached to the staff report dated August 23, 2000 are met. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 931 Inclusion of Properties into Sewer Area "A" -By-law No. 5922-2000. Reference was made to the staff report dated August 22, 2000 in support of the following recommendation contained therein: RECOMMENDA TION That the report dated August 22, 2000 be received, noting that it is reported therein that the petitions to include properties located at 13202 Balsam Street, 23291 -132 Avenue, 23293 -132 Avenue, 13396 -233 Street, 23469 Larch Avenue, 23451 Larch Avenue and Lot 3, Larch Avenue in Sewer Area "A" are sufficient and valid; and further That Maple Ridge Sewer Area "A" Sewerage Works Construction and Loan Authorization Amending By-law No. 5922-2000 be read a first and second time and that rules of order be waived and Maple Ridge Sewer Area "A" Sewerage Works Construction and Loan Authorization Amending By-law No. 5922-2000 be read a third time. The Mayor asked if there is a way to streamline the petition process for including properties into Sewer Area "A" and the Municipal Engineer advised that staff is currently reviewing that process and will be submitting a report to Council. 932 Considerations -A Guide to Lower Mainland Area Local Govemment Interests in Treaty Negotiations Reference was made to the staff report dated August 22 , 2000 recommending that the final version of the above noted document attached thereto be reviewed and comments provided to staff for submission to the Lower Mainland Treaty Advisory Committee (LMTAC). Councillor Speirs noted that the only 7 of the 8 proposed first principles were endorsed by the Committee and asked for further information on the principle that was not approved. Committee of the Whole Minutes August 28, 2000 Page 10 Councillor Gordon offered to provide that information to Council prior to the September 12, 2000 Council Meeting. Councillor King referred to Paragraph 2 on Page 7 of the document stating that "Members of LMTAC strongly believe that senior levels of government need to recognize that treaties will be implemented at the local level.. ....... " and noted that it really needs to be emphasized to the LMTAC that Council supports that statement. The Committee agreed to the following recommendation: RECOMMENDATION That the staff report dated August 22, 2000 and attached final version of the document entitled Consideration -A Guide to Lower Mainland Area Local Govemment Interests in Treaty Negotiations be received, and further That any major comments and concerns on the document be provided to Ron Riach, staff liaison to the Lower Mainland Treaty Advisory Committee, for submission to theLMTAC. 933 Adjustments to 2000 Collector's Roll Reference was made to three staff reports dated August 17, 2000 regarding the subject matter and the Committee agreed to the following recommendation contained therein: RECOMMENDATION That the three staff reports dated August 17, 2000 advising of adjustments to the 2000 Collector's Roll be received for information. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES Nil 5. CORRESPONDENCE Nil 6. OTHER ISSUES Committee of the Whole Minutes August 28, 2000 Page 11 7. ADJOURNMENT 2:45 p.m. Acting MorK. Morse Presiding Member of the Committee /sk