HomeMy WebLinkAbout2003-02-03 Adopted Committee of the Whole Minutes.pdfFebruary 3, 2003
1:00 p.m.
Council Chamber
PRESENT
Elected Officials
Councillor E. Daykin
Councillor J. Dueck
Councillor C. Gordon
Councillor F. Isaac
Councillor C. Speirs
ABSENT
Mayor K. Morse
Councillor J. Harris
Corporation of the District of Maple Ridge
COMMITTEE OF THE WHOLE MEETING
MINUTES
Appointed Staff
J. Rule, Chief Administrative Officer
T. Fryer, Municipal Clerk
M. Murray, General Manager of Community Development,
Parks and Recreational Services
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
J. Pickering, Director of Planning
C. Marlo, Confidential Secretary
Other Staff as Required
M. Davies, Director of Parks and Facilities
B. McLeod, Planning Technician
The Municipal Clerk advised that the Mayor has issued an order barring Sylvia Osberg
from attending meetings for a period of three months.
1. DELEGATIONS/STAFF PRESENTATIONS -Nil
2. PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council Agenda:
902 Letter for Smart Growth on the Ground
Staff report dated January 24, 2003 recommending that staff be directed to
formulate a memorandum of understanding for the "Smart Growth on the
Ground" project as outlined in the report.
Committee of the Whole Minutes
February 3, 2003
Page2of6
Note: Item 902 was dealt with following item 932.
The Director of Planning reviewed the report and introduced Patrick Condon,
UBC James Taylor Chair in Landscape and Livable Environment. Mr. Condon
gave a Power Point presentation explaining the project and recommended that
Council contact the Surrey Council for further information as they participated in
a similar project, the East Clayton Project.
The Director of Planning advised that if Council decided to proceed with this
project some of the work involved in the OCP review would be delayed as the
project will require staff involvement, particularly during the first year.
Mr. Condon estimated that the project would take between 1 ½ to 3 years to
complete depending on the degree of investor interest. He advised that as they are
a research entity, the work done on this project would be captured in a report and
distributed to other communities.
The Director of Planning indicated that the District would receive invaluable
information and training through participation in this project.
RECOA1MENDATION
That the staff report be forwarded to the Council Meeting of February 11,
2003.
ACTION REQUIRED
Staff is to contact the City of Surrey to obtain information on the level of
involvement by staff in the East Clayton Project.
903 Development Cost Charge Approval for Compensation Process -Procedural
Change to Streamline Process for Efficiencies
Staff report dated January 14, 2003 recommending that the authority for
administration of the District's development cost charge bylaw be vested with the
Director of Development Engineering and that the Director develop a records
management practice.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 11,
2003.
Committee of the Whole Minutes
February 3, 2003
Page 3 of6
904 DP/008/03, 11940 228 Street
Staff report dated January 24, 2003 recommending that the Municipal Clerk be
authorized to sign and seal DP/008/03 to change the building design.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 11,
2003.
905 AL/114/02, 12232 261 Street
Staff report dated January 22, 2003 recommending that the application to
subdivide be authorized to proceed to the Agricultural Land Commission.
The Planning Technician displayed a map identifying the location of the property
within the Agricultural Land Reserve. He noted that subdivision of the parcel to
the east was permitted by the ALC and, based on comments from that application,
staff is recommending that this application be allowed to proceed.
The Director of Planning advised that the lack of agricultural policies would be
addressed during the OCP review but until that time Council is bound by current
policies and regulations.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 11,
2003.
906 IU/094/02, Temporary Industrial Use Permit, 14140/60/70/80 & 14250 256 St.
Staff report dated January 24, 2003 recommending that qualifying property
owners be notified that approval of TIJ/094/02 to permit processing and storage of
gravel will be considered at the February 25, 2003 Council Meeting.
The Director of Planning advised that the applicant is qualified to request one
renewal of this permit. Some concerns have been expressed about the quality of
environmental monitoring and staff is providing the applicant with suggestions of
how the monitoring can be approved. Staff is investigating a system used in
Burnaby that provides unbiased third party monitoring and will be bringing
forward a report on this to Council
Committee of the Whole Minutes
February 3, 2003
Page 4 of6
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 11,
2003.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
931 Door-to-door Soliciting, The Kidney Foundation of Canada
Staff report dated January 21, 2003 recommending that the Foundation be given
permission to canvass during the month of March 2003.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 11,
2003.
932 Standardizing Council Benefits
Staff report dated January 30, 2003 recommending that the Mayor and Council
remuneration be increased to reflect use of personal vehicles for District business.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 11,
2003.
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES
951 Cemetery By-law Amendments
Staff report dated January 23, 2003 providing options for Council's consideration
with respect to fees and charges for the cemeteries.
The Director of Parks and Facilities handed out a revised Cost Comparison -
Weekdays. He advised that the rates of other municipalities are for similar
services. The rates for weekends and after hours do not reflect actual costs.
Committee of the Whole Minutes
February 3, 2003
Page 5 of6
The General Manager of Community Development, Parks and Recreation noted
that only 11 burials were conducted after hours or on weekends in 2002.
The General Manager Corporate and Financial Services pointed out that the
cemetery does not have much more room and suggested that Council might wish
to consider proceeding with the Bylaw as presented.
RECOMMENDATION
That the staff !eport be forwarded to the Council Meeting of February 11,
2003.
952 Use of Prison Work Crews
Staff report dated January 24, 2003 recommending that the policy on the use of
Prison Work Crews be adopted and that the Mayor and Municipal Clerk be
authorised to execute the Protocol Agreement with BC Corrections.
The Director of Parks and Facilities advised that, as directed by Council, an Open
House was held to solicit input from the public on this policy. At that meeting
only positive comments were received.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 11,
2003.
5. CORRESPONDENCE
971 Smuq'wa Board of Directors
Letter dated January 20, 2002 from Debbie Miller requesting a letter of support
for their day use and recreation services proposal.
The General Manager Community Development and Recreational Services
advised that this item has already been dealt with and does not need to proceed to
Council.
Committee of the Whole Minutes
February 3, 2003
Page6of6
6. OTHER BUSINESS
7. ADJOURNMENT-2:15p.m.
8. COMMUNITY FORUM -Nil
f\ctiug ayor F. Isaac
Presiding Member of the Committee