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HomeMy WebLinkAbout2003-02-17 Adopted Committee of the Whole Minutes.pdfCorporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES February 17, 2003 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor K. Morse Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor C. Speirs ABSENT Councillor E. Daykin Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Pickering, Director of Planning C. Marlo, Confidential Secretary Other Staff as Required C. Carter, Manager of Community Planning B. McLeod, Planning Technician A. Wood, Municipal Engineer Councillor Isaac advised that the following item was added to the agenda: 908 RZ/103/02, 21860, 21868 & 21878 Lougheed Hwy. 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Parks & Leisure Services Update Gary Manson, Manager of Marketing, provided highlights of activities of the Parks & Recreation Services Division in the 4th Quarter of 2002. Pauline V andermoor, Youth Program Assistant, spoke of the outdoor recreation opportunities available in the east area of Maple Ridge. Copies of the reports were circulated to Council. Committee of the Whole Minutes February 17, 2003 Page 2 of8 1.2 Traffic and Safety at Whonnock Elementary and 112 Ave., Noreen Woods Noreen Woods, Fred Duriaux and Phil Johnson spoke of their concerns regarding pedestrian safety issues for students at Whonnock Elementary School. They requested that the following items be considered: • filling in of the ditch on the north side • curbing • use of the empty lot between the school and the fire hall as a drop off/pick up area • establishment of a Council liaison for their Association The General Manager of Public Works and Development Services advised that staff is preparing a report on this area for discussion at a Council Workshop. The Municipal Engineer indicated that there could be potential for this area to be part of the Safer City initiative. ACTION REQUIRED Staff is to prepare a report for a future Council Workshop agenda and advise Ms. Woods of the date of the meeting. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 902 CP/006/03, Maple Ridge Official Community Plan Amending Bylaw No. 6104-2003 Staff report dated February 4, 2003 recommending that Bylaw No. 6104-2003 to amend the text of Schedule A of the Official Community Plan be given first reading and forwarded to Public Hearing. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2003. 903 DP/102/03, 22621 Lougheed Hwy. Staff report dated February 4, 2003 recommending that the Municipal Clerk be authorized to sign DP/102/03 to permit an addition to an existing building. Committee of the Whole Minutes February 17, 2003 Page 3 of 8 RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2003. 904 AL/007/03, 20199 Mcivor Avenue, Application for Exclusion from the Agricultural Land Reserve Staff report dated February 6, 2003 recommending that application AL/007 /03 be authorized to proceed to the Agricultural Land Commission. The Planning Technician displayed a map identifying the location of the property. He indicated that the Agricultural Land Commission has identified this property as one of several that they would consider for exclusion .. The General Manager of Public Works and Development Services advised that this property would not be impacted by future plans for Abernethy Way and suggested that staff provide information to Council on the options being considered for the Abernethy Way corridor. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2003. ACTION REQUIRED Staff is to provide information at the February 25, 2003 Council meeting on the options for the Abernethy Way corridor and the ramifications of those options. 905 CP/010/03, Official Community Plan Review-Status Report Staff report dated February 7, 2003 recommending that the "Full Official Community Plan Review" identified in the report be endorsed, that $153,000 be provided in the 2004 budget and that the review of the Zoning Bylaw be delayed until 2004. The Manager of Community Planning reviewed the report noting that staff is recommending a full review of the OCP which would take one additional year and require additional funds in the amount of $153,000. Committee of the Whole Minutes February 17, 2003 Page 4 of8 Discussion focused on: • road patterns and standards • GVRD regional strategy • staffing and funding of the Planning Department RECOM'JIIIENDATION That the staff report be forwarded to the Council Meeting of February 25, 2003. ACTION REQUIRED Future Council Workshop agendas are to include discussions on road standards, guide plans, and the development permit review process including costs for a fully funded planning department. 906 Servicing Agreement, Dunn Avenue Staff report dated February 12, 2003 recommending that the Mayor and Municipal Clerk be authorized to sign the Servicing Agreement with ONNI Development (Mayfair Place) Corporation. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2003. 907 Public Works Mutual Aid Agreement Staff report dated January 27, 2003 recommending that the Mayor and Municipal Clerk be authorized to enter into a Mutual Aid Agreement with other participating Lower Mainland municipalities. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2003. Committee of the Whole Minutes February 17, 2003 Page 5 of8 908 RZ/103/02, 21860, 21868 & 21878 Lougheed Hwy. A staff report dated February 17, 2003 recommending that first reading be given to Maple Ridge Official Community Plan Amending Bylaw No. 6102-2003 and Maple Ridge Zone Amending Bylaw No. 6102-2003 was circulated. The Director of Planning displayed a map identifying the location of the property. The applicant is proposing to rezone from RS-1 to RM-1 to develop 24 detached bare land strata units. She reviewed the report noting that the applicant has agreed to provide sprinklers in all the homes, a turnaround lane and a traffic impact assessment. Wayne Bissky, the applicant's architect, provided background information on this application. He advised that the development would be marketed to seniors and "empty-nesters". The Ministry of Highways has provided written support of the site's right-in, right-out access and egress plan. He indicated that as the development does not have the same site coverage as a townhouse development, there will be more private green space. Visitor parking will be available and the number of parking spaces in the development will exceed the requirement. The General Manager of Community Development, Parks and Recreation pointed out that this entire area has a shortage of green space and is addressed in the Parks Master Plan. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2003. ACTION REQUIRED Staff is to investigate the requirements for ensuring adequate visitor parking. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 931 SPCA Statistics Staff report dated February 6, 2003 providing dog and cat statistical information. RECOMMENDATION Committee of the Whole Minutes February 17, 2003 Page6of8 That the staff report be forwarded to the Council Meeting of February 25, 2003. 932 Cell Phone Policy Staff report dated February 4, 2003 recommending that a formal policy governing the acquisition and usage of cell phones be adopted. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2003. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES -Nil 5. CORRESPONDENCE 971 District of Salmon Arm, Federal Government Spending/Municipal Infrastructure Letter dated January 16, 2003 from C.N. Mayes, Mayor, requesting support of their resolution requesting an apology from the Prime Minister of Canada for the mismanagement of tax dollars. Suggested referral: Council for discussion 972 Honours and Awards Secretariat, Order of British Columbia Nominations Letter dated January 31, 2003 from Heidi Elliott, Coordinator and Secretary, calling for nominations for the Order of British Columbia. Suggested referral: Council for information 973 City of North Vancouver, Peaceful Resolution to the Threat of War Committee of the Whole Minutes February 17, 2003 Page 7 of8 E-mail dated February 6, 2003 providing information on a resolution of Council to urge the Government of Canada to join in military sanctions against Iraq only under the auspices of the United Nations. Suggested referral: Council for discussion 974 Maple Ridge Community Foundation Letter received February 10, 2003 from Dr. R.G. Harrison providing information on the "2003 Citizen of the Year Award". Suggested referral: Council for information 975 Cosmetologists' Association of B.C., Repeal of Cosmetologists' Act Letter dated February 7, 2003 from Norma Ann Eaton, requesting a letter be sent to the local MLA's and to the Hon. Shirley Bond, Minister of Advanced Education, asking them to reconsider the proposed repeal of the Act. Suggested referral: Council for discussion 6. OTHERBUSINESS -Nil 7. ADJOURNMENT -2:55 p.m. 8. COMMUNITY FORUM Ha.rry Nicholson, 11461 236 St. Mr. Nicholson expressed concerns about the "Smart Growth on the Ground" project. His concerns were with the role that UBC students would play, with this being an unsolicited proposal and with the cost of staff time. Jackie Campbell, 11301 Harrison St., KEEPS Committee of the Whole Minutes February 17, 2003 Page 8 of 8 Ms. Campbell asked when the focus groups would meet on the Commercial and Industrial review of the OCP and what the status is of the gravel strategy. Ms. Campbell was advised that the gravel strategy passed by Council remains in place and will be reviewed in conjunction with the commercial and industrial components of the OCP review. The focus groups will meet following presentation of the consultant's report in March 2003. She also asked what the status is of KEEPS request to have a Council liaison. Mayor Morse advised that Council is reviewing all of its liaison positions and requests. Acting M ~ or F. Isaac? - Presiding Member of the Committee