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HomeMy WebLinkAbout2003-03-17 Adopted Committee of the Whole Minutes.pdfCorporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES March 17, 2003 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor C. Speirs Appointed Staff F. Quinn, Acting Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Pickering, Director of Planning C. Marlo, Confidential Secretary Other Staff as Required C. Carter, Manager Community Planning K. Grout, Manager Development and Environmental Services B. McDonald, Director of Licenses, Permits and Bylaws J. Charlebois, Planner I. DELEGATIONS/STAFF PRESENTATIONS -Nil 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 902 Fraser Valley Regional District -Draft Zoning Bylaw Amendment No. 0498 Staff report dated March 4, 2003 recommending that the Municipal Clerk be authorized to notify the Fraser Valley District that the District has no immediate concerns with the Bylaw and request that the Fraser Valley Regional District consider rezoning the eastern shore of Alouette Lake, in the District of Mission, P-2 (Civic Institutional). Committee of the Whole Minutes March 17, 2003 Page 2 of8 The Manager Community Development reviewed the report noting that staff does not have any issues with abutting properties but does have concerns with the proposed zoning of property in Mission. The uses under P-3 zoning could visually impact Golden Ears Park. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 25, 2003. ACTION REQUIRED Staff is to arrange a meeting with the Mayor and Council of Mission and the Fraser Valley Regional District. The recommendation is to be presented as two separate resolutions for consideration at the Council meeting. Staff is to display maps at the Council meeting that will more clearly identify the location of the property. Note: Councillor Gordon excused herself from discussion of item 903 as she lives adjacent to the property. 903 RZ/105/02, 237 Street and Dewdney Trunk Road, Bylaws No. 6111-2003 and 6112-2003, First Reading Staff report dated March 6, 2003 recommending that the Maple Ridge Official Community Plan Amending Bylaw No. 6111-2003 and Maple Ridge Zone Amending Bylaw No. 6112-2003 to permit construction of 21 single family homes under R-3 (Special Amenity District) be read a first time and forwarded to Public Hearing. The Director of Planning displayed a map identifying the location of the property. She reviewed the purpose of the bylaw amendments and described the features of the development proposal. The applicant, Jack Faber, displayed housing designs and addressed concerns raised by the neighbouring Gabriola development. He indicated that hedging would be placed along the border of the Gabriola properties and mature trees will be maintained wherever possible. The laneway would provide walkway access to Lougheed Highway. A suggestion has been made to move the bus stop to the area in front of the centrally located park. _) Committee of the Whole Minutes March 17, 2003 Page 3 of8 RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 25, 2003. • Note: Councillor Gordon returned to the meeting. 904 RZ/117/02, 11710 232 Street, Maple Ridge Zone Amending Bylaw No. 6109- 2003 Staff report dated March 11, 2003 recommending that Maple Ridge Zone Amending Bylaw No. 6109-2003 to permit construction of 25 single family houses under the RS-1 b (One Family Urban (Medium Density) Residential) zone be read a first time and forwarded to Public Hearing. The Manager Development and Environmental Services reviewed the purpose of the bylaws and displayed a map identifying the location of the property. She noted that the application is in compliance with the OCP and will complete residential development in that area. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 25, 2003. 905 VP/117/02, 11710 232 Street Staff report dated March 11, 2003 recommending that qualifying property owners be notified that approval of VP/117/02 to relax the minimum lot width and building envelope requirements will be considered at the April 22, 2003 Council meeting. The Manager Development and Environmental Services displayed the proposed geometry of the site and indicated that the variances requested are minor in nature. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 25, 2003. Committee of the Whole Minutes March 17, 2003 Page 4 of8 906 DP/124/02, 22795 116 Ave. Staff report dated February 26, 2003 recommending that the Municipal Clerk be authorized to sign DP/124/02 to alter the geometry to reduce the impact of the development on a geotechnically sensitive area. The Manager Development and Environmental Services displayed a map identifying the location of the property. She advised that additional geotechnical work identified the need to reduce the length of the lane so it would not impact on the culvert. The Acting Chief Administrative Officer advised that staff are looking at the subdivision bylaw to identify ways to simplify the process of making minor changes such as this to a development. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 25, 2003. 907 Heritage Designation Bylaw, 26887 & 26903 River Road Staff report dated March 4, 2002 recommending that Maple Ridge Heritage Designation Bylaw No. 6107-2003 to designate the subject properties as municipal heritage sites be read a first time and forwarded to Public Hearing. The Planner reviewed the report noting that the Heritage Commission supports the designation and it will not affect the OCP designation or the zoning of the property. The owner will have to obtain a heritage alteration permit approved by Council before making any changes to the property in the future. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 25, 2003. Note: Councillor Speirs excused himself from discussion of item 908 as he is employed in the liquor industry 908 Maple Ridge Zone Amending Bylaw, Text Amendment for Accessory Licensed Retail Store in Certain Commercial Zones Staff report dated March 6, 2003 recommending that Maple Ridge Zone Amending Bylaw No. 6105-2003 to clarify the zones and conditions under which ) Committee of the Whole Minutes March 17, 2003 Page 5 of8 Licensee Retail Stores may be permitted be read a first time and forwarded to Public Hearing. The Manager Community Planning reviewed the report. She noted that if the amendment is passed businesses located in the Service Commercial Zone would not be permitted to obtain a license for a Licensee Retail Store. The Maple Ridge Hotel and the Best W estem are two businesses who will be affected. The Acting Chief Administrative Officer pointed out that this is good example of how Provincial Government changes can affect the work program and legislation of local government. On the surface this amendment appeared to be straightforward but has required a significant amount of work from staff. The Director of Planning suggested that Council could direct that the entire report be referred back to staff for inclusion of the Commercial Service Zone or proceed with the recommendation and direct that the Commercial Service Zone be the subject of an additional report and bylaws at a future date. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 25, 2003. ACTION REQUIRED Staffis to prepare a report on Licensed Retail Stores in the CS-1 Zone. Note: Councillor Speirs returned to the meeting. 909 2003 Big Bike Ride for Heart and Stroke Foundation Staff report dated March 3, 2003 recommending that the Heart and Stroke Foundation of BC & Yukon be authorized to use Municipal Streets on May 13, 2003 between 8:00 a.m. and 3:00 p.m. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 25, 2003. ACTION REQUIRED Staff is to confirm the hours to be authorized for use of the streets by the Heart and Stroke Foundation. Committee of the Whole Minutes March 17, 2003 Page 6 of8 910 2003 Race the Ridge Bike Festival Staff report dated March 3, 2003 recommending that Race the Ridge be authorized to use Municipal Streets on April 19-21, 2003 between 8:00 a.m. and 9:00p.m. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 25, 2003. 911 2003 TransLink Operation, Maintenance and Rehabilitation Program Agreement Staff report dated March 7, 2003 recommending that the Mayor and Municipal Clerk be authorized to sign and execute the 2003 funding agreement with TransLink. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 25, 2003. 912 Contract No. E02-036-008; Management of Public Benches Staff report dated February 26, 2003 recommending that the contract for management of public benches be awarded to Key-Bench Advertising Ltd. and that the Mayor and Municipal Clerk be authorized to sign and seal Contract No. E02-036-008. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 25, 2003. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 931 Requests for Grants and Donations Staff report dated March 11, 2003 recommending that the Financial Support Policy be approved, requests for financial support be approved as listed in the report and fee for service agreements be established as appropriate. Committee of the Whole Minutes March 17, 2003 Page 7 of8 The General Manager Corporate and Financial Services reviewed the report. He advised that as requests are received they will be evaluated against the available categories and dealt with through the business planning process. As some organizations provide business plans while others don't, proper fee for service agreements will have to be developed. Grant monies will now reside with the appropriate departments and requests will be evaluated with everything that is provided in that area. He clarified that the funds being granted to the Salvation Army are a one-time occurrence and will be handled through the permissive tax exemption in the future. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 25, 2003. ACTION REQUIRED Staff is to give consideration to goods and services that are provided by the District to community groups when assessing their requests for funding. 932 Tag Day Soliciting, 583 Coronation Squadron, Royal Canadian Air Cadets Staff report dated February 27, 2003 recommending that permission be given to the Air Cadets to conduct Tag Day soliciting in the malls and at business entrances throughout the District of Maple Ridge on April 4 and 5, 2003. RECOMlvIENDATION That the staff report be forwarded to the Council Meeting of March 25, 2003. 933 Corporate & Financial Services Divisional Annual Report Staff report dated February 28, 2003 providing information on the maJor accomplishments of the division. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 25, 2003. Committee of the Whole Minutes March 17, 2003 Page 8 of8 934 Disbursements for the month ended January 31, 2003 Staff report dated February 27, 2003 recommending that the disbursements for January 2003 be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 25, 2003. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES -Nil 5. CORRESPONDENCE 971 Pitch-In Canada, National Civic Pride Recognition Program, Financial Support Memo requesting participation in the National Civic Pride Recognition Program and soliciting membership. Suggested referral: Council for discussion ACTION REQUIRED Staff is to provide information on the differences between the programs of Adopt-A-Block and Pitch-In Canada. 6. OTHER ISSUES -Nil 7. ADJOURNMENT -2:30 p.m. 8. COMMUNITY FORUM -Nil Presiding Member of the Committee