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Home My WebLink About2003-04-14 Adopted Committee of the Whole Minutes.pdfCorporation of the District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES April 14, 2003 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor K. Morse Councillor E. Daykin Councillor J. Dueck Councillor C. Gordon Councillor J. Harris Councillor F. Isaac Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer T. Fryer, Municipal Clerk M. Murray, General Manager of Community Development, Parks and Recreational Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Pickering, Director of Planning C. Marlo, Confidential Secretary Other Staff as Required B. McDonald, Director of Licenses, Bylaws & Permits D. Merenick, Bylaws Supervisor Note: Mayor Morse was not in attendance at the start of the meeting. 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Bylaws Update The Bylaws Supervisor provided an update on the activities of the department in the first quarter of 2003. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 902 RZ/056/01, 21773 Lougheed Hwy., RS-1 to CS-1 Staff report dated April 7, 2003 recommending that Maple Ridge Zone Amending Bylaw No. 6089-2002 to permit construction of a restaurant and motel be read a first time and forwarded to Public Hearing. Committee of the Whole Minutes April 14, 2003 Page 2 of7 The Director of Planning displayed a map identifying the location of the property and reviewed the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 22, 2003. 903 Summary Report -Amendment to a Restrictive Covenant for 13819-232 Street Staff report dated April 9, 2003 recommending that the amended covenant for the subject property be approved and forwarded to the Development Agreements Committee. The Director of Planning displayed a map identifying the location of the property and reviewed the differences between the existing covenant and the proposed amendment. David Laird, the applicant's agent, distributed a plan of the development and described the filtration systems, storm water management systems and fencing that will be used to protect the environment. He noted that the number of homes has been reduced from the previous application for this property and the design is in keeping with the Silver Valley Neighbourhood Plan. The General Manager Public Works and Development Services advised that maintenance of the parkettes would be addressed through a specified area bylaw. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 22, 2003. 904 Mountain Festival Society Request to Use Municipal Streets Staff report dated March 27, 2003 recommending that the Mountain Festival Society be authorized to use Municipal Streets for the annual Mountain Festival Parade on May 10, 2003. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 22, 2003. Committee of the Whole Minutes April 14, 2003 Page 3 of7 905 Community Services Council Request to Use Municipal Streets and Sidewalks Staff report dated March 27, 2003 recommending that the Community Services Council be authorized to use the required sidewalks and streets on Friday, May 9, 2003 for their annual "Walk a Mile for Mental Health". RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 22, 2003. 906 Ridge Meadows Arts Council Request to use Municipal Streets Staff report dated April 4, 2003 recommending that the Ridge Meadows Arts Council be authorized to use Municipal Streets for the Opening Ceremony of the Arts Center and Theatre on Saturday, May 10, 2003. The Municipal Clerk informed Council that the date of the event is May 1 7, not May 10, 2003. RECOMMBNDATION That the staff report be forwarded to the Council Meeting of April 22, 2003. 907 Liquor License Amendment -Golden Ears Winter Club Staff report dated April 9, 2003 recommending that the club license be extended to the dry floor area for the period of 7 :00 p.m. to 1 :00 a.m. on May 10, 2003 and that the recommendation and report be forwarded to the General Manager of the Liquor Control and Licensing Branch. The Director of Licenses, Permits and Bylaws reviewed the report. He advised that while RG Properties could apply for an amendment to permanently extend the license to the dry floor area, temporary extensions enable the District to ensure that there is adequate parking, security and sound mitigation for events. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 22, 2003 . Committee of the Whole Minutes April 14, 2003 Page 4 of7 908 SD/122/02, 11579 240 Street, Road Exchange Bylaw Staff report dated April 3, 2003 recommending that Maple Ridge Road Exchange Bylaw No. 6106-2003 to exchange a portion of road for land to facilitate a future subdivision be given three readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 22, 2003. 909 Excess Capacity/Extended Services Agreement LC 88/03, 234A Street and 104 Avenue Staff report dated April 11, 2003 recommending that Latecomer Charges be imposed on the benefiting lands and that the Mayor and Municipal Clerk be authorized to sign and seal Agreement LC 88/03. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 22, 2003. 910 Excess Capacity/Extended Services Agreement LC 90/03, 236 Street and 112B Avenue Staff report dated April 11, 2003 recommending that Latecomer Charges be imposed on the benefiting lands and that the Mayor and Municipal Clerk be authorized to sign and seal Agreement LC 90/Q3. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 22, 2003. 911 Excess Capacity/Extended Services Agreement LC 89/03, 240 Street and 110 Avenue Staff report dated April 11, 2003 recommending that Latecomer Charges be imposed on the benefiting lands and that the Mayor and Municipal Clerk be authorized to sign and seal Agreement LC 89/03. Committee of the Whole Minutes April 14, 2003 Page 5 of7 RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 22, 2003. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 931 Public Private Partnership Policy and Handbook Staff report dated March 27, 2003 recommending that the Public-Private Partnership Policy and Handbook be adopted. The General Manager Corporate and Financial Services reviewed the report. He advised that following the initial review of the handbook by Council in June it was circulated to other organizations for comment. Many of their suggestions have been incorporated into the revised version. The purpose of the document is to provide a structured and cautious approach to dealing with P3 's. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 22, 2003. ACTION REQUIRED Staff is to forward the handbook to CUPE for comment. 932 Disbursements for the month ended February 28, 2003 Staff report dated April 4, 2003 recomme?ding that the disbursements for February be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 22, 2003. ACTION REQUIRED Staff is to provide information on the mosquito control program in Maple Ridge. Staff is to provide further information on the disbursement to Kroll Lindquist Avey for extra contract work related to the Core Process Review. Committee of the Whole Minutes April 14, 2003 Page 6 of7 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 951 Alouette Transit Systems, Application for Three Accessible Taxis Report from the Municipal Advisory Committee on Accessible Issues dated April 9, 2003 recommending the Alouette Transit Systems Ltd. be supported in their application for three wheelchair accessible licenses and the freedom to transport residents to areas outside the boundaries of Maple Ridge. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 22, 2003. ACTION REQUIRED Staff is to provide information on how the District can ensure that the accessible vehicles are converted as detailed in the application. 952 TransLink Community Shuttle Program Report from the Municipal Advisory Committee on Accessible Issues dated April 9, 2003 recommending that implementation of the TransLink Community Shuttle Program be encouraged. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 22, 2003. 5. CORRESPONDENCE 971 UBCM Energy Policy Staff report dated April 10, 2003 recommending that the Endorsed Energy Policy Position from 2002 UBCM Convention be supported. RECOMMENDATION That the staff report be forwarded to the Council Meeting of April 22, 2003. Committee of the Whole Minutes April 14, 2003 Page 7 of7 6. OTHER ISSUES 7. ADJOURNMENT -2:05 p.m. 8. COMMUNITY FORUM Harrv Nicholson, 11461236 Street. Item 931 Mr. Nicholson suggested that it would be easier for the public to follow the P3 process if a flowchart were included. He requested that the organization he is affiliated with, the Concerned Citizens Coalition, be given time to review and comment on the handbook before it is adopted by Council. The General Manager Corporate and Financial Services advised that the document will always be a work in progress and can be amended following its adoption. He suggested that Mr. Nicholson meet with him to review the policy and handbook. Robert Douglas, Chamber of Commerce, Item 931 Mr. Douglas asked that the new executive of the Chamber of Commerce be given an opportunity to review the revised policy and handbook prior to its adoption. Mayor Morse suggested that at the Council meeting of April 22, consideration could be given to deferring adoption of the policy and handbook to permit further input. ~---- Acting Mayor C. Speirs Presiding Member of the Committee